HomeMy Public PortalAboutAB 09-277 Contract for Services with Billing Document SpecialistsMcCALL CITY COUNCIL
AGENDA BILL
Number
Meeting Date
216 East Park Street
McCall, ID 83638
AB 09-277
December 17, 2009
AGENDA ITEM INFORMATION
SUBJECT:
Contract for Services — Billing Document Specialists
Approvals: Department/
Committee/Individual
Initials
Remarks
(Originator/
Support)
Mayor / Council
City Manager
Community Development
Treasurer,
Originator
Clerk, Deputy City Clerk
Police Department
Public Works
Golf Operations
COST IMPACT:
Parks & Recreation
FUNDING SOURCE: Water Fund and Sewer Fund
Airport
Library
TIMELINE: ASAP
City Attorney
Grant Coordinator
SUMMARY STATEMENT:
Staff presented quotes from three companies that provide the following services: Utility Statement
Processing, E-Statement Presentment, and Online Bill Pay at the November 19 meeting. Advanced
Information Systems, the City's current statement processing provider, Billing Tree for online bill pay
services; Postal Pros, and Billing Document Specialists. Staff provided estimated costs based on the quotes
from the three providers, including setup fees, and the number of statements processed during the last utility
billing cycle.
Council directed staff to move forward to contract with Billing Document Specialists to provide Utility
statement processing, E-statement presentment, and online bill pay.
Attached are the contracts for services with Billing Document Specialists.
RECOMMENDED ACTION:
Approve the contract for services with Billing Document Specialists and authorize the Mayor to sign all
necessary documents.
RECORD OF COUNCIL ACTION
Meeting Date
ACTION
11/19/2009
Council directed staff to contract with Billing Document Specialists for E-
statement Presentment