HomeMy Public PortalAbout2023_01_23_Work_Session_Packet
TOWN OF LEESBURG
Town Hall, 25 West Market Street
AGENDA
Town Council Work Session
January 23, 2023
7:00 PM
Council Chamber
1. CALL TO ORDER
2. ITEMS FOR DISCUSSION
a. Annual Financial Update (David Rose, Davenport & Company, LLC)
b. Town Recycling Program (Renee LaFollette)
c. Electric Vehicle Pilot Program for Town Fleet (Chris Kohr)
d. Green Infrastructure (Renee LaFollette)
3. ADDITIONS TO FUTURE MEETINGS
a. Future Council Meetings and Agenda Topics
4. ADJOURNMENT
5. INFORMATION MEMORANDUM
a. Monthly Board and Commission Report – Activity and Attendance
6. UPCOMING EVENTS
February 2 – African American Genealogy by Lori Kimball and Steve Hammond, Thomas Balch
Library, 10 a.m.
February 11 – Ribbon Cutting, Leesburg Beads & Studio, 12 Sycolin Road, 11 a.m. – 12 p.m.
February 12 – African Americans & Native Americans in the Revolutionary War, Thomas Balch
Library, 2 p.m.
February 20 – Town Offices Closed for Presidents’ Day
ASSISTIVE LISTENING SYSTEM
Qualified individuals with a disability who require a reasonable accommodation to attend and/or participate
in this meeting should contact the Clerk of Council at eboeing@leesburgva.gov or 703-771-2733 to request the
accommodation. Three days advance notice is requested. Meetings are broadcast live on the Town’s local
government access cable TV channel (Comcast 67 and Verizon 35) and streamed live on the website at
www.leesburgva.gov/webcasts. All Town Council, Board and Commission meetings are recorded and can be
found on the Town’s Web site at www.leesburgva.gov.
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REGULARLY SCHEDULED COUNCIL MEETINGS
Citizens are invited to attend and participate in Town Council meetings. The petitioner’s portion of the meeting and
scheduled public hearings offer the public two opportunities to present its views to the Council during its meeting.
Petitioners
The petitioners’ portion of the Council agenda is the first item addressed by the Council following proclamations,
certificates of appreciation, regional commission reports and presentations. This part of the meeting gives individuals
the opportunity to address the Council on any matter not scheduled for a public hearing. Prior to the meeting, citizens
wishing to speak should sign up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda by 4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of
the Council Chamber the night of the meeting. The Mayor will give anyone the opportunity to speak that did not get
a chance to sign up. Petitioners’ comments are limited to between three and five minutes at the Mayor’s discretion.
Public Hearings
Certain Town business items can only be conducted after the Town Council holds an advertised public hearing.
Certain major issues affecting the Town’s government can also be scheduled for public hearing at Council’s discretion.
Adoption of the Town budget, rezonings, special exceptions and amendments to the Town’s subdivision and zoning
ordinances all require a public hearing. Prior to the meeting, citizens wishing to speak at a public hearing may sign
up on the Town’s Web site at https://www.leesburgva.gov/government/mayor-council/current-council-agenda by
4:00 p.m. the day of the meeting or on the signup sheet in the hallway outside of the Council Chamber the night of
the meeting. The Mayor will give anyone the opportunity to speak who did not get a chance to sign up. Public hearing
comments should be limited to the topic of the public hearing and speakers will be given between three and five
minutes at the Mayor’s discretion. If you wish to speak at more than one public hearing, you must sign up for each
hearing separately.
Decorum
A person addressing the Council as a petitioner, or during a public hearing, should advance to the podium when
recognized by the Mayor and state and spell his or her name for the purpose of closed captioning. If comfortable
doing so, speakers should provide their address for the record. Persons should also indicate whether they are
representing anyone other than themselves. Decorum will be maintained. Statements, which are demeaning or
defamatory to members of the public, the staff or the Council, are inappropriate and out of order.
OTHER COUNCIL MEETINGS
Work Sessions
Council meets twice per month, or more often as necessary, to discuss items that are placed on the agenda at the desire
of the majority of Council present. Items are typically discussed at a meeting at least two weeks into the future but
items may be added in a shorter time frame in accordance with Council’s adopted rules and procedures.
Closed Sessions
Under certain circumstances, the Virginia Freedom of Information Act permits the Town Council to meet in a session
where the public is excluded. This may be a discussion of personnel matters, legal matters, the acquisition or sale of
property and other selected topics. The Council can only go into closed session to discuss topics specifically exempted
from the open meeting requirements and all closed sessions must be properly noticed and appropriate Code sections
cited as to the specific statutory authority to go into closed session. The notice must also include the general topics to
be discussed. Only those matters in the adopted motion to go into closed session can be discussed and members in
attendance must certify that only those topics were discussed when they return to an open session.
TOWN COUNCIL AGENDA MATERIALS
Council agenda materials are available to citizens by end of day Wednesday immediately preceding the set of Council
Meetings. Council agenda materials are posted to the Town Web site at
https://www.leesburgva.gov/government/mayor-council/current-council-agenda. Meeting agenda packets are
available for public inspection in the lobby of Town Hall on Wednesdays prior to the scheduled meeting. Council
agendas can also be viewed on the Town’s Web site at https://www.leesburgva.gov/government/mayor-
council/current-council-agenda.
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Council Meeting Date: January 23, 2023
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
INFORMATION MEMORANDUM
Subject: Annual Financial Update
Staff Contact: Clark G. Case, Director Finance and Administrative Services
Council Action Requested: None. Annual financial update as presented by the Town’s Financial
Advisor, David Rose with Davenport & Company, LLC. This information is presented annually in
advance of the Town’s Manager’s presentation of the proposed budget for Fiscal Year 2024
scheduled for the February 14, 2023 Council meeting.
Staff Recommendation: Adherence to the Town’s financial advisor’s recommendations for capital
funding strategies, which include maintaining a strong Unassigned Fund Balance as a safe-guard
and remaining flexible for other financing opportunities after the Lines of Credit expire.
Commission Recommendation: Not applicable.
Fiscal Impact: There is no immediate fiscal impact related to the financial update. Any future
financial actions will meet Council approved requirements for fiscal policy and debt issuance.
Work Plan Impact: There is no work plan impact as financial plan recommendations are part of
the current work plan for finance staff.
Town Plan Impact: None.
Executive Summary: The Town’s financial advisor, Davenport & Company LLC, annually
presents a comprehensive financial review of the Town’s financial landscape. This includes prior
year financial results, financing needs, and opportunities in support of the Capital Improvements
Program (CIP).
As the Town moves forward with budgetary preparations for Fiscal Year 2024, Davenport
recommends the following:
Maintain the Town’s very strong Unassigned Fund Balance as a safeguard against continued
inflation and other economic uncertainties;
Monitor the interest rate environment and remain flexible as to potential funding approaches
for capital projects, including the Police Station Expansion and Town Shop projects;
Strategically utilize the Lines of Credit where interim financing makes sense from an interest
rate, cash flow, and debt capacity perspective;
Assess potential opportunities to establish a new interim financing facility after the existing
Lines of Credit expire in June 2024, and/or consider other funding strategies for some or all
of the upcoming capital borrowing needs; and,
3
Item a.
Annual Financial Update
January 23, 2023
Page 2
Continue to assess potential refunding opportunities as the Town gets closer to their
respective optional redemption dates.
Background: Council is annually presented with a comprehensive financial review by the Town’s
financial advisor, Davenport & Company LLC. The review includes an overview of the current
financial landscape including the Town’s most recent financial performance and upcoming
financing needs of the Capital Improvements Program (CIP). The purpose of the annual review is
to ensure Council has a broad view of the Town’s financial health in preparation of the up-coming
budget discussions.
Attachment: Presentation – Financial Advisor’s Annual Comprehensive Financial Review
2023/01
4
Item a.
Member NYSE|FINRA|SIPC
January 23, 2023
Town of Leesburg, Virginia
Annual Comprehensive Financial Review
5
Item a.
January 23, 2023 Annual Comprehensive Financial Review 1
Background
Davenport & Company LLC (“Davenport”) has served as Financial Advisor to the Town for over 25
years.
During this time, we have assisted the Town with a variety of tasks including, but not limited to,
the following:
–Capital planning and other strategic assignments;
–Assisting with the acquisition of funding for identified capital projects;
–Refinancing/restructuring existing debt for budgetary/cash flow savings; and,
–Interfacing with the National Credit Rating Agencies while developing and accompanying
presentations.
This proactive approach to the management of the Town’s finances taken by Town Staff together
with Davenport has ensured that the Town maintains its fiscal health at the highest levels.
As part of this proactive approach, Davenport annually presents to Town Council a
Comprehensive Financial Review providing an update on the State of the Town in preparation for
the 2024 budgetary discussions.
6
Item a.
January 23, 2023 Annual Comprehensive Financial Review 2
Comprehensive Financial Review: Goals & Objectives
1)Provide an update to Town Council on the state of the Town’s finances;
2)Outline the major challenges facing the Town over the next three to five years;
3)Revisit the Town’s ascent to AAA –the highest possible rating –from all three National Credit
Rating Agencies (Moody’s, Standard & Poor’s, and Fitch) and the significance of these
ratings;
4)Review the Town’s Existing Debt Profile;
5)Discuss the Town’s current Capital Improvements Program and the impact of potential future
borrowings on the Town’s Debt Profile;
6)Discuss interest rate trends in the municipal market; and,
7)Outline a series of recommended Next Steps for the Town.
7
Item a.
1. Update on the Town’s Finances
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 3
8
Item a.
The Town produced a structurally balanced budget.
Actual Revenues ($65.7 million) exceeded Actual Expenditures ($60.1 million) by approximately
$5.6 million.
Actual Revenues exceeded “Budgeted” estimates while Actual Expenditures were less than the
“Budgeted” estimates.
Adjusting for several one-time transfers in/out, the Town added $7.1 million to its Fund Balances.
January 23, 2023 Annual Comprehensive Financial Review 4
Fiscal Year 2022 General Fund Financial Results
9
Item a.
January 23, 2023
Fiscal Year 2022 General Fund Balance Results
5
Source: Town of Leesburg ACFRs.
As previously mentioned, the Town realized an increase of $7.1 million to its General Fund
Balances.
This money, coupled with a one-time use of $900,000 from existing Unassigned Fund Balance
(see following page), enabled the Town to apply approximately $8 million toward strengthening
other reserves and supplemental appropriations as shown below:
–$2 million applied to the Revenue Stabilization Reserve;
–$2 million applied to the Capital Project Cost Overrun Reserve; and
–Approximately $4 million earmarked for supplemental appropriations.
Ultimately, while Unassigned Fund Balance technically decreased year over year, the Town was
still able to shore up critical reserves and strengthen its financial position.
Annual Comprehensive Financial Review
10
Item a.
January 23, 2023
Historic Unassigned Fund Balance
6
Source: Town of Leesburg ACFRs.
0%
10%
20%
30%
40%
50%
2018 2019 2020 2021 2022
Unassigned Fund Balance as a % of
Expenditures
Current Town Policy
Fiscal Year
Unassigned Fund
Balance
General Fund
Expenditures
Unassigned Fund
Balance as a %
of Expenditures Town Policy*
2013 10,041,113$ 48,531,008$ 20.7%15.0%
2014 10,958,360 48,507,451 22.6%20.0%
2015 10,286,067 49,514,193 20.8%20.0%
2016 11,521,249 51,885,766 22.2%20.0%
2017 12,288,356 54,463,995 22.6%20.0%
2018 14,494,275 55,918,156 25.9%20.0%
2019 11,610,081 57,938,068 20.0%20.0%
2020 14,474,087 57,272,841 25.3%20.0%
2021 23,299,386 58,488,872 39.8%20.0%
2022 22,336,003 60,144,769 37.1%20.0%
*Note: Town’s Unassigned Fund Balance to Expenditures Policy Increased to 20% in Fiscal Year 2014.
Despite the assignment of
approximately $900,000, the
Town’s Unassigned Fund
Balance remains well above its
Unassigned Fund Balance to
General Fund Expenditures
policy minimum of 20%.
Annual Comprehensive Financial Review
11
Item a.
January 23, 2023 Annual Comprehensive Financial Review 7
Why an Unassigned Fund Balance is Important
Why is maintaining a healthy unassigned fund balance important?
–Provides adequate month-to-month cash flow and eliminates the need for costly cash-flow
borrowing.
–Provides funds for emergency situations (i.e. natural disaster…ice/snow storm).
–Provides funds for unforeseen expenditures or revenue shortfalls that occur during a fiscal
year.
–Allows for bond funded capital projects to begin prior to having borrowed funds on hand.
–Helps mitigate/offset other financial weaknesses.
–Provides comfort to potential lenders and the rating agencies as it relates to the Town’s
financial strength / flexibility and thus allows the Town to obtain competitive financing.
12
Item a.
2. Challenges Facing the Town Over the
Next Three to Five Years
Town of Leesburg, Virginia
January 23, 2023 8Annual Comprehensive Financial Review
13
Item a.
In order to maintain the Town’s position of financial strength, Davenport and Town Staff
recommend the following are taken into consideration during the development of the FY 2024
Budget:
–The continued impact of inflation on the Town’s operating expenditures and capital project
costs;
Inflation reached a 40-Year high of 9.1% during FY 2022, and remains above 7% today.
–Additional pressure on the Town’s operating expenditures from onboarding new employees
and retaining existing staff;
–The potential impact of an economic downturn on the Town’s operating revenues; and,
–Increases in debt service related to the financing of at least two new major capital projects.
Prudent financial planning, as well as one-time dollars from CARES/ARPA, have allowed the Town
to build very strong reserve levels which provide financial security in the event of
emergencies/unforeseen expenditures.
However, the Town may want to consider adding an additional recurring stream of revenue to
provide further support in the face of inflation and other pressures.
January 23, 2023 Annual Comprehensive Financial Review 9
Challenges Over the Next Three to Five Years
14
Item a.
3. Credit Ratings
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 10
15
Item a.
January 23, 2023 Annual Comprehensive Financial Review 11
Town Credit Ratings
Leesburg enjoys Triple-A ratings from all three major
Credit Rating Agencies –the highest rating(s) possible.
S&P Moody's Fitch
2015
(Highest)AA+2009 Aa1 2010 AA+2010
(Middle)AA 2005 Aa2 2006 AA 2005
(Lowest)AA-2000 Aa3 2005 AA-
(Highest)A+1998 A1 1998 A+
(Middle)A A2 A
(Lowest)A-A3 A-
(Highest)BBB+Baa1 BBB+
(Middle)BBB Baa2 BBB
(Lowest)BBB-Baa3 BBB-
Current Rating
Historical Rating
Town of Leesburg
Top Tier "Highest
Possible Rating"
Considered Investment
Grade
AAA 2014 Aaa 2015 AAA
2nd Tier "Very Strong
3rd Tier "Strong"
4th Tier "Adequate
Capacity to Repay"
5th - 10th Tiers
"Below Investment
Grade"Below Investment Grade
BB, B, CCC, CC, C, D
16
Item a.
3rd Debt Factors
─Nature of Pledged Security, Debt Structure
─Balance between Accelerated Debt Issuance and
Under-investment in Capital Facilities.
─Debt Burden Measured Against:
•Tax Base
•Wealth and Income of the Community
•Total Budget
4th Management Factors
─Range and Growth of Services Provided in Relation
to Capacity to Provide Services
─Adherence to Long-Range Financial Planning and
Policies
─Financial Forecasting and Management
─Consistent and Prudent Budgeting Practices
1st Economic Base –Foundation of an Entity’s Fiscal
Health
─Incorporation of Local, Regional, and National
Economic Factors
─Demographic Characteristics including Population
Trends, Employment, and Wealth Levels
─Tax Base –Size, Structure, and Diversity
─Industry Mix and Composition of Employment Base
─Local and Regional Patterns of Growth
2nd Financial Performance and Flexibility
─Revenue and Expenditure Structure and Patterns
─Annual Operating and Budgetary Performance
─Financial Leverage and Fund Balance Position
─Budgeting and Long-term Financial Planning
─Pension Funding and Insurance Risk
What are the Key Drivers to a Credit Rating?
January 23, 2023 Annual Comprehensive Financial Review 12
17
Item a.
January 23, 2023
Moody’s November 2020 Observations –Aaa & Stable Outlook
Moody’s Rating Results
Credit Strengths Credit Weaknesses
“Favorable location with institutional presence”“Moderate fixed costs”
“Sizeable tax base and above average wealth and income
levels”
“Healthy financial position supported by long-term financial
planning”
Factors That Could Lead to a Downgrade
“Deterioration in the Town’s base and socioeconomic
indicators”
“Weakened financial position in general fund or enterprise
funds”
“Deterioration of reserves and liquidity”“Material increase in debt burden”
Annual Comprehensive Financial Review 13
18
Item a.
January 23, 2023 Annual Comprehensive Financial Review 14
Benefits/Importance of Maintaining AAA Ratings
The Town’s Aaa/AAA/AAA credit ratings are reflective of the Town’s historically strong local economy, solid
financial position, and prudent managerial practices, among other considerations.
The Town’s ascent to Aaa/AAA/AAA has been a process that extends over 20 years and was made possible
through consistent progress in the areas considered important by the National Credit Rating Agencies (i.e.
Moody’s, S&P, and Fitch).
By maintaining its Aaa/AAA/AAA credit ratings, the Town enjoys several benefits, including:
–Maximizing access to the credit markets even in times of economic uncertainty and market volatility (i.e.
COVID-19) -the Town’s Line of Credit facility reflects this reality and has saved taxpayers considerable
money;
–External and independent validation of the strength of Town operations;
–Lower interest rates for New Money borrowings and Refunding opportunities;
This can be upwards of 1.00 -2.00% on the Town’s debt portfolio (approximately $100 million
outstanding in total) which in turn has saved the Town several millions of dollars over the life of the
outstanding debt;
–Maximizes the Town’s ability to attract economic development partners; and,
–Strong reserve levels that translate into more General Fund and Utility Fund investment earnings.
19
Item a.
4. Existing Debt Profile
Town of Leesburg, Virginia
January 23, 2023 15Annual Comprehensive Financial Review
20
Item a.
January 23, 2023 16
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
202
3
20
2
4
20
2
5
202
6
202
7
202
8
20
2
9
20
3
0
203
1
203
2
203
3
20
3
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20
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6
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7
203
8
203
9
20
4
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20
4
1
204
2
Mil
l
i
o
n
s
Existing General Government Debt Service
Principal Interest
Existing Debt Service
Note: Does not include Bank of America CARP debt service or interest on the 2019A and
2019B Lines of Credit.
Annual Comprehensive Financial Review
FY Principal Interest Total Payout Ratio
2023 6,176,626$ 1,758,923$ 7,935,549$ 13.25%
2024 5,766,647 1,483,186 7,249,833 25.62%
2025 5,105,638 1,221,700 6,327,337 36.57%
2026 4,739,080 996,558 5,735,637 46.73%
2027 3,898,226 815,429 4,713,656 55.09%
2028 3,179,828 644,500 3,824,328 61.91%
2029 3,310,430 514,630 3,825,060 69.01%
2030 3,419,822 391,020 3,810,842 76.34%
2031 2,451,367 270,413 2,721,780 81.60%
2032 1,621,000 210,625 1,831,625 85.08%
2033 1,661,000 163,653 1,824,653 88.64%
2034 1,715,000 116,849 1,831,849 92.32%
2035 1,081,000 68,427 1,149,427 94.64%
2036 341,000 38,425 379,425 95.37%
2037 346,000 33,184 379,184 96.11%
2038 351,000 27,866 378,866 96.86%
2039 357,000 22,471 379,471 97.63%
2040 362,000 16,984 378,984 98.41%
2041 368,000 11,420 379,420 99.20%
2042 375,000 5,764 380,764 100.00%
Total 46,625,664$ 8,812,025$ 55,437,689$
Existing General Government Debt Service
(Does Not Include Airport Debt)
21
Item a.
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Mil
l
i
o
n
s
Historic vs. Existing General Government Debt Service
Historic Debt Service Existing Debt Service
January 23, 2023 Annual Comprehensive Financial Review 17
Historic vs. Existing Debt Service
22
Item a.
January 23, 2023
Debt to Assessed Value
18
Source: Town of Leesburg 2022 ACFR.
Note: Assessed Value assumed to grow 2% annually from 2022 value beginning in 2023.
Annual Comprehensive Financial Review
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
Debt as a Percentage of Assessed Value
Historic Existing Town Policy
23
Item a.
0%
3%
6%
9%
12%
15%
Debt Service to Expenditures
Historic Existing Town Policy
January 23, 2023
Debt Service to Expenditures
19
Source: Town of Leesburg 2022 ACFR.
Note: Expenditures less Debt Services & Airport Expenditures assumed to grow 2% annually
from 2022 value, beginning in 2023.
Annual Comprehensive Financial Review
24
Item a.
January 23, 2023 20
Line of Credit Observations
The Town retains the ability to utilize its two Lines of Credit, one for the General Fund, and one
for the Utilities Fund to finance projects on a “just in time” basis.
Both Lines of Credit will mature in June 2024.
General Fund Line of Credit
Of the original $25.5 million available on the General Fund Line of Credit, the Town has
approximately $15.3 million in remaining capacity.
–In 2021, the Town’s drawn balance of $6.4 million was permanently financed over 20 years
interest rate of 1.537%.
–Since the permanent financing, the Town has drawn an additional $3.8 million.
Utility Fund Line of Credit
Of the original $32.5 million available on the Utility Fund Line of Credit, the Town has
approximately $28.2 million in remaining capacity.
Note: Drawn balances on lines of credit are as of January 2023.
Source: Town of Leesburg DebtBook.
Annual Comprehensive Financial Review
25
Item a.
January 23, 2023 21
Potential Refunding Opportunities
Davenport reviews the Town’s outstanding debt on an ongoing basis for any potential refunding
opportunities.
–Since 2015 Davenport has assisted the Town in refunding over $75 million for a debt
service savings (i.e. interest) of nearly $10 million.
Summarized in the table below are the Town’s debt issues that Davenport is currently
monitoring:
When it is determined that a refinancing of any of these bond issues could produce savings that
meet or exceed “best practices” for the Town, Davenport and Town Staff will return to seek Town
Council’s authorization to move forward.
Annual Comprehensive Financial Review
Bond Series 2014 2015 2016
Callable Principal
Outstanding $17,035,000 $26,830,000 $6,215,000
Interest Rate(s) on
Callable Maturities 3.000% -5.000%3.250% -5.000%2.710% -4.804%
Call Date 1/15/2024 1/15/2025 11/1/2026
Final Maturity 2044 2037 2040
26
Item a.
5. Capital Funding Observations and
Impact of Potential Future Borrowings
Town of Leesburg, Virginia
January 23, 2023 22Annual Comprehensive Financial Review
27
Item a.
January 23, 2023 Annual Comprehensive Financial Review 23
Capital Funding: Fiscal Year 2023 and Beyond
Among other needs, the Town’s multi-year Capital Improvements Program currently includes the
following two major General Government capital projects:
–Police Station Expansion: Estimated cost of approximately $26 Million; and,
–Town Shop: Estimated cost of approximately $15 Million, totaling $41 million.
Town Staff expects spending on the Police Station and Town Shop to occur in the latter half of
Fiscal Year 2024 and throughout Fiscal Year 2025.
On the following pages, Davenport has provided a series of preliminary analyses to project the
impact of a potential new money borrowing on the Town’s cash flows and Key Debt Ratios.
28
Item a.
January 23, 2023 Annual Comprehensive Financial Review 24
Case Overview
Davenport has provided the following Cases in order to illustrate the estimated impact of
potential future borrowing(s):
–Case 1 contemplates a 20-Year level debt service permanent financing of approximately
$41 Million in the Spring of 2024.
–Case 2 contemplates a permanent financing of approximately $41 million in the Spring of
2024, with two years of interest only payments followed by 18 Years of level debt service.
For both Cases, the borrowings are assumed to occur at an interest rate of 5%, which is
intentionally conservative for planning purposes.
29
Item a.
Case 1
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 25
30
Item a.
January 23, 2023 Annual Comprehensive Financial Review 26
Impact on Existing Debt Service
Case 1
Note: Debt service estimates are preliminary in nature and subject to change based upon market
conditions. Projections include estimated issuance costs equal to 2% of the borrowing amount.
Fiscal Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 5,766,647$ 1,483,186$ 7,249,833$ -$ -$ -$ 5,766,647$ 1,483,186$ 7,249,833$
2025 5,105,638 1,221,700 6,327,337 1,264,745 2,091,000 3,355,745 6,370,383 3,312,700 9,683,082
2026 4,739,080 996,558 5,735,637 1,327,982 2,027,763 3,355,745 6,067,062 3,024,320 9,091,382
2027 3,898,226 815,429 4,713,656 1,394,381 1,961,364 3,355,745 5,292,608 2,776,793 8,069,401
2028 3,179,828 644,500 3,824,328 1,464,100 1,891,645 3,355,745 4,643,929 2,536,144 7,180,073
2029 3,310,430 514,630 3,825,060 1,537,305 1,818,440 3,355,745 4,847,736 2,333,070 7,180,805
2030 3,419,822 391,020 3,810,842 1,614,171 1,741,574 3,355,745 5,033,993 2,132,594 7,166,587
2031 2,451,367 270,413 2,721,780 1,694,879 1,660,866 3,355,745 4,146,246 1,931,279 6,077,525
2032 1,621,000 210,625 1,831,625 1,779,623 1,576,122 3,355,745 3,400,623 1,786,746 5,187,370
2033 1,661,000 163,653 1,824,653 1,868,604 1,487,141 3,355,745 3,529,604 1,650,794 5,180,398
2034 1,715,000 116,849 1,831,849 1,962,035 1,393,710 3,355,745 3,677,035 1,510,559 5,187,594
2035 1,081,000 68,427 1,149,427 2,060,136 1,295,609 3,355,745 3,141,136 1,364,035 4,505,172
2036 341,000 38,425 379,425 2,163,143 1,192,602 3,355,745 2,504,143 1,231,027 3,735,170
2037 346,000 33,184 379,184 2,271,300 1,084,445 3,355,745 2,617,300 1,117,629 3,734,929
2038 351,000 27,866 378,866 2,384,865 970,880 3,355,745 2,735,865 998,745 3,734,611
2039 357,000 22,471 379,471 2,504,109 851,636 3,355,745 2,861,109 874,107 3,735,216
2040 362,000 16,984 378,984 2,629,314 726,431 3,355,745 2,991,314 743,415 3,734,729
2041 368,000 11,420 379,420 2,760,780 594,965 3,355,745 3,128,780 606,385 3,735,165
2042 375,000 5,764 380,764 2,898,819 456,926 3,355,745 3,273,819 462,690 3,736,509
2043 - - - 3,043,760 311,985 3,355,745 3,043,760 311,985 3,355,745
2044 - - - 3,195,948 159,797 3,355,745 3,195,948 159,797 3,355,745
Total 40,449,038$ 7,053,102$ 47,502,140$ 41,820,000$ 25,294,900$ 67,114,900$ 82,269,038$ 32,348,002$ 114,617,040$
Impact on Existing General Government Debt Service (Does Not Include Airport Debt)
Existing General Government Debt Service
Projected $41 Million New Money Debt Service
Police Station ($26M) and Town Shop ($15M)
Borrowing
Aggregate Resulting General Government
Debt Service
31
Item a.
January 23, 2023 Annual Comprehensive Financial Review 27
Projected Cash Flow Impact
Case 1
Fiscal
Year
Existing Debt
Service
Police Station:
Spring 2024 $26M
Borrowing
Town Shop: Spring
2024 $15M
Borrowing
Total Estimated
Debt Service
FY 2023 General
Government Debt
Service Spending
Additional
Revenues
Needed
2024 7,249,833$ -$ -$ 7,249,833$ 7,935,549$
2025 6,327,337 2,128,033 1,227,712 9,683,082 7,935,549 1,747,533$
2026 5,735,637 2,128,033 1,227,712 9,091,382 7,935,549 1,155,833
2027 4,713,656 2,128,033 1,227,712 8,069,401 7,935,549 133,851
2028 3,824,328 2,128,033 1,227,712 7,180,073 7,935,549
2029 3,825,060 2,128,033 1,227,712 7,180,805 7,935,549
2030 3,810,842 2,128,033 1,227,712 7,166,587 7,935,549
2031 2,721,780 2,128,033 1,227,712 6,077,525 7,935,549
2032 1,831,625 2,128,033 1,227,712 5,187,370 7,935,549
2033 1,824,653 2,128,033 1,227,712 5,180,398 7,935,549
2034 1,831,849 2,128,033 1,227,712 5,187,594 7,935,549
2035 1,149,427 2,128,033 1,227,712 4,505,172 7,935,549
2036 379,425 2,128,033 1,227,712 3,735,170 7,935,549
2037 379,184 2,128,033 1,227,712 3,734,929 7,935,549
2038 378,866 2,128,033 1,227,712 3,734,611 7,935,549
2039 379,471 2,128,033 1,227,712 3,735,216 7,935,549
2040 378,984 2,128,033 1,227,712 3,734,729 7,935,549
2041 379,420 2,128,033 1,227,712 3,735,165 7,935,549
2042 380,764 2,128,033 1,227,712 3,736,509 7,935,549
2043 - 2,128,033 1,227,712 3,355,745 7,935,549
2044 - 2,128,033 1,227,712 3,355,745 7,935,549
Total 47,502,140$ 42,560,668$ 24,554,232$ 114,617,040$ 3,037,218$
32
Item a.
January 23, 2023 Annual Comprehensive Financial Review 28
Projected Cash Flow Impact (Continued)
Case 1
Note: Current General Government Debt Service Spending reflects FY 2023 General
Government Debt Service prior to any additional financings.
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
Mil
l
i
o
n
s
Existing & Projected General Government Debt Service
Existing Debt Service Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Current Spending
33
Item a.
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037
Debt Service as a Percentage of Expenditures
Existing Debt Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Town Policy
January 23, 2023 Annual Comprehensive Financial Review 29
Projected Debt Service as a Percentage of Expenditures
Case 1
Note: Expenditures include General Fund Expenditures net of Airport Expenditures. Non-Debt Service General Fund Expenditures are
assumed to grow at 2% annually from FY 2022 levels beginning in FY 2023. Airport Debt is excluded since it is self-supporting.
Town Policy: “General governmental debt service expenditures as a percentage of General Fund
expenditures should not exceed 15%.”
34
Item a.
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037
Debt as a Percentage of Assessed Value
Existing Debt Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Town Policy
January 23, 2023 Annual Comprehensive Financial Review 30
Projected Debt as a Percentage of Assessed Value
Case 1
Note: Assessed Value is assumed to grow at 2% annually from FY 2022 levels beginning in FY 2023. Airport
Debt is excluded since it is self-supporting.
Town Policy: “Bonded general governmental debt of the Town shall not exceed 2.5% of the total assessed
value of taxable property in the Town.”
35
Item a.
January 23, 2023 Annual Comprehensive Financial Review 31
Projected 10-Year Payout Ratio
Case 1
Town Policy: “The Town is cognizant of its debt burden and should continue to offset its impact through rapid
payback. An average payback of at least 60% in ten years should be maintained except for projects with a
known revenue stream.”
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
10-Year Payout Ratio
Town Policy
Year
10-Year
Payout Ratio
2024 60%
2025 61
2026 62
2027 63
2028 64
2029 66
2030 68
2031 71
2032 76
2033 83
36
Item a.
Case 2
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 32
37
Item a.
January 23, 2023 Annual Comprehensive Financial Review 33
Impact on Existing Debt Service
Case 2
Note: Debt service estimates are preliminary in nature and subject to change based upon market
conditions. Projections include estimated issuance costs equal to 2% of the borrowing amount.
Two Year Interest-Only Period
Fiscal Year Principal Interest Total Principal Interest Total Principal Interest Total
2024 5,766,647$ 1,483,186$ 7,249,833$ -$ -$ -$ 5,766,647$ 1,483,186$ 7,249,833$
2025 5,105,638 1,221,700 6,327,337 - 2,091,000 2,091,000 5,105,638 3,312,700 8,418,337
2026 4,739,080 996,558 5,735,637 - 2,091,000 2,091,000 4,739,080 3,087,558 7,826,637
2027 3,898,226 815,429 4,713,656 1,486,543 2,091,000 3,577,543 5,384,769 2,906,429 8,291,199
2028 3,179,828 644,500 3,824,328 1,560,870 2,016,673 3,577,543 4,740,699 2,661,173 7,401,871
2029 3,310,430 514,630 3,825,060 1,638,914 1,938,629 3,577,543 4,949,344 2,453,259 7,402,603
2030 3,419,822 391,020 3,810,842 1,720,859 1,856,684 3,577,543 5,140,682 2,247,703 7,388,385
2031 2,451,367 270,413 2,721,780 1,806,902 1,770,641 3,577,543 4,258,269 2,041,054 6,299,323
2032 1,621,000 210,625 1,831,625 1,897,247 1,680,296 3,577,543 3,518,247 1,890,920 5,409,168
2033 1,661,000 163,653 1,824,653 1,992,110 1,585,433 3,577,543 3,653,110 1,749,086 5,402,196
2034 1,715,000 116,849 1,831,849 2,091,715 1,485,828 3,577,543 3,806,715 1,602,677 5,409,392
2035 1,081,000 68,427 1,149,427 2,196,301 1,381,242 3,577,543 3,277,301 1,449,669 4,726,970
2036 341,000 38,425 379,425 2,306,116 1,271,427 3,577,543 2,647,116 1,309,852 3,956,968
2037 346,000 33,184 379,184 2,421,422 1,156,121 3,577,543 2,767,422 1,189,305 3,956,727
2038 351,000 27,866 378,866 2,542,493 1,035,050 3,577,543 2,893,493 1,062,916 3,956,409
2039 357,000 22,471 379,471 2,669,618 907,925 3,577,543 3,026,618 930,396 3,957,014
2040 362,000 16,984 378,984 2,803,099 774,444 3,577,543 3,165,099 791,428 3,956,527
2041 368,000 11,420 379,420 2,943,253 634,290 3,577,543 3,311,253 645,709 3,956,963
2042 375,000 5,764 380,764 3,090,416 487,127 3,577,543 3,465,416 492,891 3,958,307
2043 - - - 3,244,937 332,606 3,577,543 3,244,937 332,606 3,577,543
2044 - - - 3,407,184 170,359 3,577,543 3,407,184 170,359 3,577,543
Total 40,449,038$ 7,053,102$ 47,502,140$ 41,820,000$ 26,757,774$ 68,577,774$ 82,269,038$ 33,810,876$ 116,079,914$
Impact on Existing General Government Debt Service (Does Not Include Airport Debt)
Existing General Government Debt Service
Projected $41 Million New Money Debt Service
Police Station ($26M) and Town Shop ($15M)
Borrowing
Aggregate Resulting General Government
Debt Service
38
Item a.
January 23, 2023 Annual Comprehensive Financial Review 34
Projected Cash Flow Impact
Case 2
Note: Current General Government Debt Service Spending reflects FY 2023 General
Government Debt Service prior to any additional financings.
Fiscal
Year
Existing Debt
Service
Police Station:
Spring 2024 $26M
Borrowing
Town Shop: Spring
2024 $15M
Borrowing
Total Estimated
Debt Service
FY 2023 General
Government Debt
Service Spending
Additional
Revenues
Needed
2024 7,249,833$ -$ -$ 7,249,833$ 7,935,549$
2025 6,327,337 1,326,000 765,000 8,418,337 7,935,549 482,788$
2026 5,735,637 1,326,000 765,000 7,826,637 7,935,549
2027 4,713,656 2,268,686 1,308,857 8,291,199 7,935,549 355,649
2028 3,824,328 2,268,686 1,308,857 7,401,871 7,935,549
2029 3,825,060 2,268,686 1,308,857 7,402,603 7,935,549
2030 3,810,842 2,268,686 1,308,857 7,388,385 7,935,549
2031 2,721,780 2,268,686 1,308,857 6,299,323 7,935,549
2032 1,831,625 2,268,686 1,308,857 5,409,168 7,935,549
2033 1,824,653 2,268,686 1,308,857 5,402,196 7,935,549
2034 1,831,849 2,268,686 1,308,857 5,409,392 7,935,549
2035 1,149,427 2,268,686 1,308,857 4,726,970 7,935,549
2036 379,425 2,268,686 1,308,857 3,956,968 7,935,549
2037 379,184 2,268,686 1,308,857 3,956,727 7,935,549
2038 378,866 2,268,686 1,308,857 3,956,409 7,935,549
2039 379,471 2,268,686 1,308,857 3,957,014 7,935,549
2040 378,984 2,268,686 1,308,857 3,956,527 7,935,549
2041 379,420 2,268,686 1,308,857 3,956,963 7,935,549
2042 380,764 2,268,686 1,308,857 3,958,307 7,935,549
2043 - 2,268,686 1,308,857 3,577,543 7,935,549
2044 - 2,268,686 1,308,857 3,577,543 7,935,549
Total 47,502,140$ 43,488,345$ 25,089,430$ 116,079,914$ 838,438$
39
Item a.
January 23, 2023 Annual Comprehensive Financial Review 35
Projected Cash Flow Impact (Continued)
Case 2
Note: Current General Government Debt Service Spending reflects FY 2023 General
Government Debt Service prior to any additional financings.
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
$10
Mil
l
i
o
n
s
Existing & Projected General Government Debt Service
Existing Debt Service Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Current Spending
40
Item a.
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
14.00%
16.00%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037
Debt Service as a Percentage of Expenditures
Existing Debt Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Town Policy
January 23, 2023 Annual Comprehensive Financial Review 36
Projected Debt Service as a Percentage of Expenditures
Case 2
Note: Expenditures include General Fund Expenditures net of Airport Expenditures. Non-Debt Service General Fund Expenditures are
assumed to grow at 2% annually from FY 2022 levels beginning in FY 2023. Airport Debt is excluded since it is self-supporting.
Town Policy: “General governmental debt service expenditures as a percentage of General Fund
expenditures should not exceed 15%.”
41
Item a.
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037
Debt as a Percentage of Assessed Value
Existing Debt Police Station: Spring 2024 $26M Borrowing Town Shop: Spring 2024 $15M Borrowing Town Policy
January 23, 2023 Annual Comprehensive Financial Review 37
Projected Debt as a Percentage of Assessed Value
Case 2
Town Policy: “Bonded general governmental debt of the Town shall not exceed 2.5% of the total assessed
value of taxable property in the Town.”
Note: Assessed Value is assumed to grow at 2% annually from FY 2022 levels beginning in FY 2023. Airport
Debt is excluded since it is self-supporting.
42
Item a.
January 23, 2023 Annual Comprehensive Financial Review 38
Projected 10-Year Payout Ratio
Case 2
Town Policy: “The Town is cognizant of its debt burden and should continue to offset its impact through rapid
payback. An average payback of at least 60% in ten years should be maintained except for projects with a
known revenue stream.”
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
10-Year Payout Ratio
Town Policy
Year
10-Year
Payout Ratio
2024 57%
2025 59
2026 61
2027 62
2028 63
2029 65
2030 68
2031 71
2032 76
2033 83
43
Item a.
6. Market Update
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 39
44
Item a.
0%
2%
4%
6%
8%
10%
12%
14%
16%
1980 1985 1990 1995 2000 2005 2010 2015 2020
20 Year Bond Buyer GO Index Since 1980
0%
1%
1%
2%
2%
3%
3%
4%
4%
5%
20 Bond Buyer GO Index Since March 2020
January 23, 2023 Annual Comprehensive Financial Review 40
Interest Rate Trends
As shown in the charts above, long term interest rates have risen above pandemic levels; however still
remain at historic lows.
Source: Bond Buyer.
45
Item a.
January 23, 2023 Annual Comprehensive Financial Review 41
Interest Rate Trends & Recent Federal Reserve Actions
At its last meeting on December 14th the Federal Open Market Committee elected to raise its target rate by
50 basis points. Markets are currently “pricing-in” a rate hike of 25 basis points following the meeting next
Wednesday (February 1st), and analysts expect the Fed to continue to raise rates through June of this year.
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
4.50%
5.00%
Historical Federal Funds Rate Changes Since 2018 Date Upper Bound Rate Change
3/22/2018 1.75%0.25%
6/14/2018 2.00 0.25
9/27/2018 2.25 0.25
12/20/2018 2.50 0.25
8/1/2019 2.25 -0.25
9/19/2019 2.00 -0.25
10/31/2019 1.75 -0.25
3/3/2020 1.25 -0.50
3/16/2020 0.25 -1.00
3/17/2022 0.50 0.25
5/5/2022 1.00 0.50
6/16/2022 1.75 0.75
7/27/2022 2.50 0.75
9/21/2022 3.25 0.75
11/2/2022 4.00 0.75
12/14/2022 4.50 0.50
Federal Funds Historical Rate Changes
Since 2018
Source: Bloomberg, CME FedWatch.
46
Item a.
7. Next Steps
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 42
47
Item a.
January 23, 2023 Annual Comprehensive Financial Review 43
Davenport Recommended Next Steps
As the Town moves forward with budgetary preparations for Fiscal Year 2024, Davenport
recommends the following:
–Maintain the Town’s very strong Unassigned Fund Balance as a safeguard against continued
inflation and other economic uncertainties;
–Explore potential sources of additional revenue that could be leveraged to cover increases in
operating expenditures caused by inflation and the future hiring of new employees;
–Monitor the interest rate environment and remain flexible as to potential funding approaches
for capital projects, including the Police Station Expansion and Town Shop projects;
–Strategically utilize the Lines of Credit where interim financing makes sense from an interest
rate, cash flow, and debt capacity perspective;
–Assess potential opportunities to establish a new interim financing facility after the existing
Lines of Credit expire in June 2024, and/or consider other funding strategies for some or all
of the upcoming capital borrowing needs; and,
–Continue to assess potential refunding opportunities as the Town gets closer to their
respective optional redemption dates.
48
Item a.
Appendix
Town of Leesburg, Virginia
January 23, 2023 Annual Comprehensive Financial Review 44
49
Item a.
January 23, 2023
Capital Improvement Plan
45
Source: Town of Leesburg Budgets.
Annual Comprehensive Financial Review
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 5-Year
2024 2025 2026 2027 2028 Total
Sources
Line of Credit 12,809,950$ 18,754,510$ 13,090,200$ 12,152,000$ 17,337,000$ 74,143,660$
Lease Financing 2,050,000 2,050,000 2,050,000 2,050,000 2,050,000 10,250,000
PAY-GO 2,170,540 1,647,850 1,680,810 1,714,430 1,748,720 8,962,350
Private Contribution - - - - 50,000 50,000
Proffers - 88,000 903,000 - - 991,000
County- Capital Contribution - - - - - -
NVTA 30%577,810 3,773,740 574,000 2,960,000 1,610,000 9,495,550
NVTA 70%- - - - - -
State - DEQSLAF - - 1,000,000 - - 1,000,000
State - DOAV 2,520,000 422,000 1,077,000 2,312,000 530,000 6,861,000
State-VDOT 14,439,240 6,332,750 11,819,000 135,124,000 6,110,000 173,824,990
Federal - FAA 3,451,000 994,000 1,985,000 10,368,000 5,970,000 22,768,000
General Government Total Sources 38,018,540$ 34,062,850$ 34,179,010$ 166,680,430$ 35,405,720$ 308,346,550$
Utilities Bonds 4,118,164 3,897,267 11,811,641 5,908,953 6,174,340 31,910,365
PAY-GO Utilities 7,004,907 5,349,673 11,434,070 7,664,898 7,396,733 38,850,281
Utilities Total Sources 11,123,071$ 9,246,940$ 23,245,711$ 13,573,851$ 13,571,073$ 70,760,646$
Total Sources 49,141,611$ 43,309,790$ 57,424,721$ 180,254,281$ 48,976,793$ 379,107,196$
Category/Uses
Administration 1,615,540 1,647,850 1,680,810 1,714,430 1,748,720 8,407,350
General Government 9,710,000 7,355,000 6,920,000 2,050,000 2,170,000 28,205,000
Parks & Recreation 1,951,000 1,414,000 3,047,200 389,000 6,477,000 13,278,200
Streets and Highways 16,900,000 21,128,000 15,418,000 145,272,000 13,815,000 212,533,000
Storm Drainage 1,089,000 710,000 3,560,000 1,055,000 1,155,000 7,569,000
Airport 6,753,000 1,808,000 3,553,000 16,200,000 10,040,000 38,354,000
General Government Total Uses 38,018,540$ 34,062,850$ 34,179,010$ 166,680,430$ 35,405,720$ 308,346,550$
Utilities Total Uses 11,123,070$ 9,246,940$ 23,245,710$ 13,573,850$ 13,571,073$ 70,760,643$
Total Uses 49,141,610$ 43,309,790$ 57,424,720$ 180,254,280$ 48,976,793$ 379,107,193$
Current Capital Improvement Plan: 2024 - 2028
50
Item a.
For Fiscal Year 2022, the Town saw a decline
in its General Fund Operating Revenues of
approximately 1.3%over the previous Fiscal
Year, totaling $65.7 Million.
During FY 2022 the Town saw an
approximately 22.2%decrease in
Intergovernmental Revenues .
–Intergovernmental Revenues are/were
primarily “One-Time” dollars related to
pandemic stimuli (ARPA/CARES); and,
–Excluding the decrease in
Intergovernmental Revenues, the Town’s
other revenues increased 11.4%or about
$4.7 million.
Concurrently, General Fund Operating
Expenditures totaled $60.1 Million.
Total Operating Revenues exceeded Total
Operating Expenditures by approximately
$5.6 million.
After Other Financing Sources, the Town was
able to add over $7.1 million to its Fund
Balances.
January 23, 2023 Annual Comprehensive Financial Review 46
Fiscal Year 2022 General Fund Financial Results
Fiscal Year Fiscal Year Fiscal Year
2020 2021 2022
Revenues
General property taxes 16,540,635$ 18,814,097$ 20,170,491$
Other local taxes 14,140,990 15,012,966 17,561,322
Permits, fees, and licenses 1,582,992 1,607,244 1,161,209
Fines and forfeitures 426,867 252,776 291,303
Use of money and property 2,684,433 2,050,266 2,067,931
Charges for services 3,556,396 3,285,712 4,610,543
Contributions and proffers 356,045 319,188 306,983
Grants - - -
Miscellaneous 82,409 129,480 27,084
Intergovernmental 16,725,951 25,104,481 19,531,074
Total Revenues 56,096,718$ 66,576,210$ 65,727,940$
Current Expenditures
Legislative 280,031 266,202 347,356
Executive 2,368,301 3,087,773 2,323,690
Legal 1,283,155 1,073,543 1,597,631
Finance and administrative services 5,806,893 6,158,087 6,865,230
Public safety 13,813,223 13,243,794 13,459,096
Public works 14,455,259 14,255,891 14,542,898
Parks and recreation 6,597,044 5,939,831 7,218,136
Balch Library 492,145 457,314 550,510
Planning and zoning 2,128,753 1,942,018 2,132,944
Plan review 1,426,408 1,490,510 1,526,324
Airport 705,488 737,823 851,403
Townwide 84,100 5,484,709 -
Debt Service
Principal 5,871,208 2,469,961 6,658,834
Interest and fiscal charges 1,960,833 1,881,416 2,070,717
Total Expenditures 57,272,841$ 58,488,872$ 60,144,769$
Excess (deficiency) of Revenues Over Expenditures (1,176,123)$ 8,087,338$ 5,583,171$
Other Financing Sources (Uses):
Loan Proceeds 176,898 202,011 39,818
Transfers in 3,044,383 6,093,703 4,126,022
Transfers out (2,077,580) (1,464,000) (2,622,692)
Total Other Financing Sources (Uses):1,143,701$ 4,831,714$ 1,543,148$
Net change in fund balances (32,422)$ 12,919,052$ 7,126,319$
Fund balances, beginning of year 26,468,342$ 26,435,920$ 39,354,972$
Fund balances, ending 26,435,920$ 39,354,972$ 46,481,291$
Source: Town of Leesburg ACFRs.51
Item a.
The Town’s continued strong management
and conservative budgeting are reflected in
higher-than-expected Revenues and lower-
than-expected Expenditures.
Approximately 74% of the variance in
Revenues ($2.81 Million) is attributable to
Personal Property and Meals Tax(1).
Staff Vacancies and cost cutting
measures continue to drive expenditures
below Budgeted Levels.
Approximately 36.6% of the variance in
Expenditures ($3.7 Million) is attributable
to Parks and Recreation alone.
Expenditures are expected to rise closer
to Budgeted Levels as Town works
towards filling vacant positions.
January 23, 2023 Annual Comprehensive Financial Review 47
FY 2022 Budget vs. Actual
Budgeted Actual (Actual - Budget)
Revenues
General property taxes 18,584,500$ 20,170,491$ 1,585,991$
Other local taxes 15,281,000 17,561,322 2,280,322
Permits, fees, and licenses 1,119,750 1,161,209 41,459
Fines and forfeitures 542,000 291,303 (250,697)
Use of money and property 2,204,809 2,067,931 (136,878)
Charges for services 5,205,115 4,610,543 (594,572)
Contributions and proffers 320,000 306,983 (13,017)
Grants 86,000 - (86,000)
Miscellaneous 39,300 27,084 (12,216)
Intergovernmental 18,537,801 19,531,074 993,273
Total Revenues 61,920,275$ 65,727,940$ 3,807,665$
Current Expenditures
Legislative 349,738 347,356 (2,382)
Executive 2,500,566 2,323,690 (176,876)
Legal 1,830,205 1,597,631 (232,574)
Finance and administrative services 7,508,405 6,865,230 (643,175)
Public safety 14,652,844 13,459,096 (1,193,748)
Public works 16,972,156 14,542,898 (2,429,258)
Parks and recreation 10,929,599 7,218,136 (3,711,463)
Balch Library 574,890 550,510 (24,380)
Planning and zoning 2,250,359 2,132,944 (117,415)
Plan review 1,569,824 1,526,324 (43,500)
Airport 907,061 851,403 (55,658)
Townwide 1,465,000 - (1,465,000)
Debt Service
Principal 6,658,834 6,658,834 -
Interest and fiscal charges 2,117,525 2,070,717 (46,808)
Total Expenditures 70,287,006$ 60,144,769$ (10,142,237)$ 0
Excess (deficiency) of Revenues Over Expenditures (8,366,731)$ 5,583,171$ 13,949,902$
Other Financing Sources (Uses):
Transfer In 3,028,900 4,126,022 1,097,122
Transfer Out - (2,622,692) (2,622,692)
Proceeds from note payable - 39,818 39,818
Use of Fund Balance 3,649,803 - (3,649,803)
Total Other Financing Sources (Uses):6,678,703$ 1,543,148$ (5,135,555)$
Net change in fund balances (1,688,028)$ 7,126,319$ 8,814,347$
FY 2022 Statement of Revenues & Expenditures
Source: Town of Leesburg ACFRs.
(1) Personal Property and Meals Tax are sub-categories of Revenues, falling
under General property Taxes and Other local taxes respectively.
52
Item a.
January 23, 2023
Detailed Historic Fund Balances
48
Source: Town of Leesburg ACFRs.
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2018 2019 2020 2021 2022
Total Nonspendable 277,338$ 224,707$ 221,691$ 394,248$ 469,157$
Total Restricted 716,204$ 888,975$ 847,935$ 3,764,355$ 3,910,683$
Assigned
Debt service reserve 9,897,490 9,753,620 9,420,350 9,753,620 9,753,620
Capital asset reserve 1,738,724 - - - -
Other reserves - 1,000,000 11,100 35,190 7,494,010
Expenditures designated for future years 2,374,505 2,990,959 1,460,757 2,008,173 2,517,818
Total Assigned 14,010,719$ 13,744,579$ 10,892,207$ 11,796,983$ 19,765,448$
Unassigned 14,494,275$ 11,610,081$ 14,474,087$ 23,299,386$ 22,336,003$
Total Fund Balances 29,498,536$ 26,468,342$ 26,435,920$ 39,254,972$ 46,481,291$
Annual Comprehensive Financial Review
53
Item a.
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2018 2019 2020 2021 2022
Utility 1,544,206$ 1,530,840$ 1,494,085$ 1,488,711$ 1,495,254$
Daily Rental 221,059 214,099 172,602 169,218 208,762
Meals 5,841,127 5,939,892 5,175,671 5,540,382 7,545,383
Bank Franchise 1,274,610 1,330,907 1,262,358 1,535,693 1,629,903
Cigarette 821,296 726,665 675,880 616,040 618,476
Business and Occupational Licenses 3,620,884 3,727,985 3,793,027 4,031,292 4,361,698
Motor Vehicle Licenses 890,662 1,086,694 1,009,152 1,051,741 898,095
Transient Occupancy 866,352 862,456 558,215 579,889 803,751
Total 15,080,196$ 15,419,538$ 14,140,990$ 15,012,966$ 17,561,322$
Growth Rates
Utility 1.5%-0.9%-2.4%-0.4%0.4%
Daily Rental 7.8%-3.1%-19.4%-2.0%23.4%
Meals 10.7%1.7%-12.9%7.0%36.2%
Bank Franchise 29.4%4.4%-5.2%21.7%6.1%
Cigarette -5.9%-11.5%-7.0%-8.9%0.4%
Business and Occupational Licenses 4.0%3.0%1.7%6.3%8.2%
Motor Vehicle Licenses -0.8%22.0%-7.1%4.2%-14.6%
Transient Occupancy 9.5%-0.4%-35.3%3.9%38.6%
January 23, 2023
Historic Other Local Taxes
49
Source: Town of Leesburg ACFRs.
Annual Comprehensive Financial Review
54
Item a.
January 23, 2023 Annual Comprehensive Financial Review 50
Moody’s New Methodology
On November 3, 2022 Moody’s released their new rating methodology for municipal entities.
This new methodology aims to capture a more holistic view of a municipality’s finances, with a
particular emphasis on the municipality’s long-term obligations.
Previously Davenport had worked to provide Moody’s with feed back on the initial proposed
methodology, and to develop a estimated scorecard for each of our clients.
Unsurprisingly, because of the Town’s historically strong financial position, and very strong
economic factors, the Town’s rating remained unchanged under this new methodology.
Davenport will continue to monitor any changes to other National Credit Rating Agency’s
methodology (S&P, Fitch).
55
Item a.
January 23, 2023 Annual Comprehensive Financial Review 51
S&P November 2020 Observations –AAA & Stable Outlook
Local Economy (30%) = “Very Strong” (“Very Strong” is the highest level)
–“Very strong economy, with access to a broad and diverse MSA.”
Management Conditions (20%) = “Very Strong”
–“Very strong management, with strong financial policies and practices under our Financial Management
Assessment (FMA) methodology;
Institutional Framework (10%) = “Very Strong”
–“Very strong institutional framework score.”
Budgetary Flexibility (i.e. Reserves) (10%) = “Very Strong”
–“Very strong budgetary flexibility, with an available fund balance in fiscal 2019 of 42% of operating
expenditures.“
Budgetary Performance (10%) = “Strong” (“Very Strong” is the next level up)
–“Adequate budgetary performance, with an operating surplus in the general fund but a slight operating deficit
at the total governmental fund level in fiscal 2019.”
Liquidity (10%) = “Very Strong”
–“Very strong liquidity, with total government available cash at 90.8% of total governmental fund expenditures
and 7.9x governmental debt service, and access to external liquidity we consider strong.”
Debt & Contingent Liabilities (10%) = “Strong”
–“Strong debt and contingent liability position, with debt service carrying charges at 11.5% of expenditures
and net direct debt that is 69.5% of total governmental fund revenue, as well as low overall net debt at less
than 3% of market value and rapid amortization, with 71.1% of debt scheduled to be retired in 10 years.”
56
Item a.
January 23, 2023 Annual Comprehensive Financial Review 52
Fitch November 2020 Observations –AAA & Stable
Outlook
Fitch Key Rating Drivers
Economic Resource Base: “The town of Leesburg is located in Loudoun County (AAA/Stable) in northern Virginia, about 15
miles from Washington-Dulles Airport and 40 miles from the nation's capital. Economic performance of the entire DC metro
area has been key to the town's economic expansion, leading to the town's strong population and tax base growth in the
years leading up to the pandemic. The town's 2019 estimated population of 53,727 is up 26% since the 2010 census, and
has nearly doubled since 2000.”
Revenue Framework (‘aaa’): “Fitch believes long-term revenue growth is likely to be sustained between inflation and GDP
primarily given its proximity to Washington D.C. with its strong long-term economic growth prospects, and the town's
population growth and continuing economic development.”
Expenditure Framework (‘aa’): “Leesburg’s fixed carrying costs are moderate at about 16% of governmental spending.
Combined with the lack of other major mandated spending items and favorable workforce environment in Virginia, the town
retains a solid amount of expenditure flexibility.”
Long-Term Liability Burden (‘aaa’): “The long-term liability burden associated with debt and Fitch-adjusted net pension
liabilities is low at 7% of estimated personal income. Fitch expects the burden to remain low as the town’s five-year capital
program reports a modest level of future debt plans.”
Operating Performance (‘aaa’): “Fitch anticipates the town will retain a high level of fundamental financial flexibility through
the current downturn. The town’s financial resilience is highlighted by its rapidly rebuilt financial flexibility after the most
recent recession and superior inherent budget flexibility.
Fitch Rating Sensitivities
Factors that could, individually or collectively, lead to negative rating action/downgrade:“A deeper or more durable decline in general fund revenue than expected, slowing revenue growth to below inflation in
the long run.”“A rise in carrying costs relative to governmental expenditures that decreases expenditure flexibility”“A sustained increase in long-term liabilities above 10% of personal income.”
57
Item a.
Davenport has reviewed all of the Town’s primary revenue sources to assess their potential to
provide long run financial security for the Town.
In developing this analysis, Davenport has sought to determine where there are opportunities to
adjust the Town’s revenue sources while remaining highly competitive versus the Town’s
neighbors
In the table below, Davenport has summarized the two most favorable potential sources of
additional revenue for the Town’s consideration as it enters the Fiscal Year 2024 Budget
Process.
On the following pages we have assembled peer comparatives for the Town’s Meal Tax and Real
Estate Tax Rates.
January 23, 2023 Annual Comprehensive Financial Review 53
Potential Sources of Additional Revenue
Potential Sources of Additional Revenue Estimated Fiscal Year 2024 Impact
0.5% Increase in Meals Tax Rate (i.e. 4.0%)$1,080,000
1 Cent Increase in Real Estate Tax Rate (i.e. 18.7¢)$1,000,000
58
Item a.
Peer Real Estate
Tax Rate (¢)
County Real Estate
Tax Rate (¢)
Aggregate Real Estate
Tax Rate Paid (¢)
Town of Leesburg 17.74 89.0 (Loudoun)106.74
Loudoun County 89.00 N/A 89.00
Town of Hamilton 28.00 89.0 117.00
Town of Purcellville 22.00 89.0 111.00
Town of Lovettsville 15.20 89.0 104.20
Town of Middleburg 13.29 89.0 102.29
Town of Round Hill 9.60 89.0 98.60
Fairfax County 111.00 N/A 111.00
Town of Herndon 26.50 111.0 137.50
Town of Vienna 21.25 111.0 132.25
City of Manassas 142.90 N/A 142.90
City of Falls Church 123.50 N/A 123.50
City of Alexandria 111.50 N/A 111.50
City of Fairfax 103.50 N/A 103.50
City of Winchester 93.00 N/A 93.00
Locality
January 23, 2023 Annual Comprehensive Financial Review 54
Real Estate Tax Peer Comparative
59
Item a.
0 25 50 75 100 125 150 175
Town of Leesburg
Loudoun County
Town of Hamilton
Town of Purcellville
Town of Lovettsville
Town of Middleburg
Town of Round Hill
Fairfax County
Town of Herndon
Town of Vienna
City of Manassas
City of Falls Church
City of Alexandria
City of Fairfax
City of Winchester
Real Estate Tax Rate (¢)
January 23, 2023 Annual Comprehensive Financial Review 55
Real Estate Tax Peer Comparative (cont.)
= Leesburg/Peer Town Tax Rate
= Residing County/City Tax Rate
60
Item a.
0.00%1.00%2.00%3.00%4.00%5.00%6.00%7.00%8.00%
Town of Leesburg
Loudoun County
Town of Purcellville
Town of Middleburg
Town of Hamilton
Town of Lovettsville
Town of Round Hill
Fairfax County
Town of Herndon
Town of Vienna
Arlington County
City of Winchester
City of Alexandria
City of Manassas
City of Fairfax
City of Falls Church
Meals Tax Rate
January 23, 2023 Annual Comprehensive Financial Review 56
Meals Tax Rate Peer Comparative
Locality Meals Tax Rate
Town of Leesburg 3.50%
Loudoun County None Imposed
Town of Purcellville 5.00%
Town of Middleburg 4.00%
Town of Hamilton 4.00%
Town of Lovettsville 3.00%
Town of Round Hill None Imposed
Fairfax County None Imposed
Town of Herndon 3.75%
Town of Vienna 3.00%
Arlington County 4.00%
City of Winchester 6.00%
City of Alexandria 5.00%
City of Manassas 4.00%
City of Fairfax 4.00%
City of Falls Church 4.00%
None Imposed
None Imposed
None Imposed
61
Item a.
The U.S.Securities and Exchange Commission (the “SEC”)has clarified that a broker,dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of
underwriting a particular issuance of municipal securities should be subject to municipal advisor registration.Davenport &Company LLC (“Davenport”)has registered as a municipal
advisor with the SEC.As a registered municipal advisor Davenport may provide advice to a municipal entity or obligated person.An obligated person is an entity other than a municipal
entity,such as a not for profit corporation,that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support.If
and when an issuer engages Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities,Davenport is obligated to evidence such a
financial advisory relationship with a written agreement.
When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other
interests.Davenport is not a fiduciary when it acts as a registered investment advisor,when advising an obligated person,or when acting as an underwriter,though it is required to deal
fairly with such persons,
This material was prepared by public finance,or other non-research personnel of Davenport.This material was not produced by a research analyst,although it may refer to a Davenport
research analyst or research report.Unless otherwise indicated,these views (if any)are the author’s and may differ from those of the Davenport fixed income or research department or
others in the firm.Davenport may perform or seek to perform financial advisory services for the issuers of the securities and instruments mentioned herein.
This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security/instrument or to participate in any trading strategy.Any such
offer would be made only after a prospective participant had completed its own independent investigation of the securities,instruments or transactions and received all information it
required to make its own investment decision,including,where applicable,a review of any offering circular or memorandum describing such security or instrument.That information would
contain material information not contained herein and to which prospective participants are referred.This material is based on public information as of the specified date,and may be
stale thereafter.We have no obligation to tell you when information herein may change.We make no representation or warranty with respect to the completeness of this material.
Davenport has no obligation to continue to publish information on the securities/instruments mentioned herein.Recipients are required to comply with any legal or contractual restrictions
on their purchase,holding,sale,exercise of rights or performance of obligations under any securities/instruments transaction.
The securities/instruments discussed in this material may not be suitable for all investors or issuers.Recipients should seek independent financial advice prior to making any investment
decision based on this material.This material does not provide individually tailored investment advice or offer tax,regulatory,accounting or legal advice.Prior to entering into any
proposed transaction,recipients should determine,in consultation with their own investment,legal,tax,regulatory and accounting advisors,the economic risks and merits,as well as the
legal,tax,regulatory and accounting characteristics and consequences,of the transaction.You should consider this material as only a single factor in making an investment decision.
The value of and income from investments and the cost of borrowing may vary because of changes in interest rates,foreign exchange rates,default rates,prepayment rates,
securities/instruments prices,market indexes,operational or financial conditions or companies or other factors.There may be time limitations on the exercise of options or other rights in
securities/instruments transactions.Past performance is not necessarily a guide to future performance and estimates of future performance are based on assumptions that may not be
realized.Actual events may differ from those assumed and changes to any assumptions may have a material impact on any projections or estimates.Other events not taken into account
may occur and may significantly affect the projections or estimates.Certain assumptions may have been made for modeling purposes or to simplify the presentation and/or calculation of
any projections or estimates,and Davenport does not represent that any such assumptions will reflect actual future events.Accordingly,there can be no assurance that estimated returns
or projections will be realized or that actual returns or performance results will not materially differ from those estimated herein.This material may not be sold or redistributed without the
prior written consent of Davenport.
Version 01/13/2014 AA/SG/CR/DR
January 23, 2023
Disclaimer
57Annual Comprehensive Financial Review
62
Item a.
Council Meeting Date: January 23, 2023
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Town Recycling Program
Staff Contact: Renée M. LaFollette, P.E., Director, Public Works & Capital Projects
Council Action Requested: None. Work session discussion only.
Staff Recommendation: Work with the Environmental Advisory Commission (EAC) on an
educational campaign related to proper recycling practices and to evaluate removal of glass and
other materials from the single stream recycling program. Staff will return to Council with a formal
recommendation for possible changes to the current recycling program.
Commission Recommendation: Staff discussed the recycling program with the Environmental
Advisory Commission (EAC) at their December 6, 2022 meeting. The EAC recommends that the
Town continue to work with Loudoun County to establish a glass recycling program utilizing the
purple bins provided and serviced by Loudoun County and the EAC desires to work with the
Department of Public Works & Capital Projects on a recycling education campaign to focus on
“recycling right”. The EAC provided a letter to Town Council dated September 12, 2022 related to
finding a better solution for glass recycling. See Attachment #1.
Fiscal Impact: No additional impact at this time. Depending on direction from Council, the fiscal
impact will need to be evaluated.
The current trash and recycling contract, for year 5 of Patriot’s contract is $3,656,489 and of that
amount, $898,745.16 is for recycling services. The costs for recycling are based on the cost to collect
from each residential unit, businesses in the core historic district, and container (dumpster) services.
The recycling tonnage collected typically averages approximately 200 tons per month. The tipping
fee for recycling is currently $110/ton where the tipping fee for regular trash is $52/ton.
Any changes to the recycling program could be significant given that recycling over the last five
years has increased from $55/ton to $110/ton. Staff will utilize information from this discussion
with Council to better formulate a proposal to bring back to Council at a later date.
Work Plan Impact: The solid waste and recycling programs are part of the standard work plan for
the Department of Public Works & Capital Projects.
Town Plan Impact: Legacy Leesburg Principle 5: All Things Green: Parks, Open Spaces,
Greenways, and Natural Resources calls to preserve, conserve, and enhance Leesburg’s natural
resources, parks, and streetscapes to support the health and well-being of the community and
environment. To establish Leesburg as a sustainable community that encourages the use of
63
Item b.
Town Recycling Program
January 23, 2023
Page 2
renewable energy, reuse and recycling of resources, reduction of waste and pollution, wildlife
friendly landscaping practices, water conservation, low carbon mobility, and adopting sustainability
metrics and goals.
Executive Summary: Council requested an update on the Town’s current recycling program. The
current recycling program includes single stream recycling where all recycling materials are placed
into a single Toter for collection once per week by the Town’s contractor.
In 2018, the recycling market changed drastically due to decisions made by China to not accept
nearly all recycling from the American markets. A number of plastic materials no longer have a
value in the recycling market and are diverted to the landfill. Glass has also become a commodity
that is no longer viable in a single stream system.
Many well-intentioned residents still put items in the recycling toters that are not recyclable. Due
to high recycling cost, the Town pays a premium for these items that ultimately get sorted out and
sent to the landfill as trash.
Background: The Town of Leesburg currently collects recycling from all single family and
townhome locations once per week and commercial businesses in the Historic District on Tuesdays,
Thursdays, and Saturdays. See Attachment #2. Materials collected as part of the single stream
curbside recycling collection are then taken to the Waste Management Material Recovery Facility
(MRF) in Sterling for processing. In the Northern Virginia region, jurisdictions have various
recycling programs. See Attachments #3 & #4.
Staff has received information from Waste Management related to the recycling materials collected
from Leesburg that are then processed at their MRF facility. The materials that are delivered to that
facility are sorted both mechanically and by hand and each load is sorted twice before the residual,
the material that can’t be sorted into the various types of recycling, are placed in a dumpster for
shipping to the landfill. Waste Management staff indicated that of the materials brought to their
facility, they receive approximately 3,650 tons/year from Leesburg and approximately 17% of all
inbound tons received per year is considered residual and sent to the landfill. Of that residual, they
estimate that 7.6% of glass is not considered residual by Waste Management because it is used at
the landfill as alternative daily cover.
The availability of glass recycling varies jurisdiction by jurisdiction in our area. Most of the localities
to the east of Loudoun County, do not allow glass of any type in their single stream recycling
programs. Alexandria, Arlington, Fairfax, and D.C. are some of the larger jurisdictions that have
moved to a purple can recycling program that places a specific container in locations for glass only
recycling. Fairfax County invested approximately $500,000 to purchase a glass crushing machine
that is located at the I-95 landfill complex and crushes glass for re-use purposes such as pipe bedding
material and aggregate base materials for use in their Capital Improvement program. Winchester
has also recently invested in a glass crushing machine and is utilizing the crushed glass in a re-use
capacity similar to Fairfax County.
Town staff have begun conversations with Loudoun County general services staff regarding the
glass collection program implemented in late 2020 at six of the eight County operated recycling
centers. Two County recycling centers, one in Lucketts and one in Lovettsville, still collect glass
64
Item b.
Town Recycling Program
January 23, 2023
Page 3
mixed with other recyclables. The glass collected from the six locations with glass-only containers
is hauled by a commercial waste management company to the Fairfax County glass crusher. Staff
asked if the County could provide glass-only recycling at up to two locations in Leesburg and were
told that the County would most likely be able to provide a trailer mounted container for collecting
glass, but the Town would be responsible for maintaining the site and hauling the glass material to
the Fairfax County crushing facility. The County staff indicated they were only budgeted to operate
the six locations that they currently operate. For the Town, there are many concerns with finding
a suitable location for a public glass only collection point due to the maintenance requirements and
past experience with illegal dumping that occurred at former Town recycling center that was located
in the old Walmart parking lot. There would also be a need for additional Town staffing or
contractor support to maintain the site and monitor for illegal dumping.
The Metro Washington Council on Governments has good resources that the Town can utilize to
help with a glass recycling campaign. The Washington Area Council on Governments also has a
“Go Recycle” campaign that is advertised every year and has a good website with information
related to all phases of recycling at www.mwcog.org/environment/planning-areas/recycling-and-
solid-waste/go-recycle-campaign.
Attachments:
1. Town of Leesburg EAC email to Council dated September 12, 2022
2. Town of Leesburg allowable recycling materials, from town web site
3. Other jurisdictions recycling programs
4. Other jurisdictions website information
2022/03
65
Item b.
66
Item b.
67
Item b.
68
Item b.
69
Item b.
Jurisdiction Curbside Collection (Y/N) Materials Accepted Materials Not Accepted
Separate Glass Program
Leesburg Y – once/week • Paper
• Cardboard
• Boxes
• Glass
• Plastics
• Metal – aluminum, steel
• Cartons
• Plastic Bags
• Plastic film/wrap
• Styrofoam
• Paper soiled with food
• Microwaveable food
trays
No
Loudoun County Y – private haulers by
neighborhood or HOA
• Paper – bags, office paper,
newspaper, magazines,
catalogs
• Cardboard
• Aluminum Cans
• Steel & Tin cans
• Disposable aluminum pans
• Plastic Bottles, jugs, jars
• Glass bottles
• Plastic bags
• Any plastic item not a
bottle, jug or jar
• Styrofoam
• Pizza boxes, Napkins,
Tissues, Paper towels
• Shredded Paper
• scrap metal
• Containers that
previously held pool
chemicals, oil, paint,
antifreeze
Y – drop off sites
Arlington, VA Y • Plastic bottles & jugs #1-7
with lids
• Rigid plastics
• Containers, wide-mouthed
plastics
• Mixed paper, newspaper,
books, magazines
• Plastic bags
• Styrofoam
• Paper that is soiled
• Glass
• Disposable cups
• Shredded paper
• Bio-plastics
Y
70
Item b.
• Cardboard, cereal and food
boxes
• Cartons, juice boxes, milk
and wine and broth cartons
Alexandria, VA Y • Plastic bottles & jugs
• Aluminum cans
• Steel and Tin cans
• Clean aluminum foil and
trays
• paperboard boxes – cereal,
crackers, etc
• Mixed paper – newspaper,
magazines, junk mail,
paperback books, phone
books
• Cardboard
• Milk & juice cartons
• Plastic bags
• Plastic wrap or film
• Glass
• Food or food containers
• Garbage bags
• Take out containers
• Styrofoam
Y
Fairfax County,
VA
Y and Private Haulers • Plastic bottles & jugs, lids
on
• Metal food and beverage
cans
• cartons
• mixed paper and cardboard
• Plastic bags
• Plastic film/wrap and
pillow packaging
• Glass
• Food bags and
wrappers
• Shredded paper
• Mixed packaging
• Foam and plastic
takeout containers
Yes
71
Item b.
72
Item b.
Recycling &Waste Management in Chesapeake
73
Item b.
Previous Curbside Recycling Program
•Blue bin curbside recycling began in 2008, ending in 2022
•Service was provided to nearly 70,000 households every
other week
•Fee implemented initially to cover capital start up costs; fee
was eliminated shortly thereafter
•Roughly 14,500 tons were recycled annually
•Funded exclusively by General Fund from 2009-2022
•Costs increased steadily since 2017
•60% increase in 2018
•In 2018, cost went from $3.10 to $4.95/month/household;
costs increased further with CPI adjustments
•FY 2022 program cost was $4,300,800
2 74
Item b.
Composition of Chesapeake’s
Recycled Items Recyclables
Paper/Cardboard Glass Plastic Alum./Tin Residue
3
Calendar Year 2019 % total,
By weight
Cardboard/Paper 51%
Glass 18%
Plastic 4%
Aluminum/Tin 3%
*Residue 24%
*Residue either burned at Waste to Energy
Plant or shipped to landfill; glass is ground
up and used for cover in the Bethel Landfill
75
Item b.
Regional Waste Management
& Recycling Cost Comparison
4
MUNICIPALITY MONTHLY RATE*
Virginia Beach $25
Suffolk $25.25
Norfolk $27.01
Portsmouth $29.16
Hampton **$29
Newport News $31.63
Chesapeake N/A
*Several jurisdictions list weekly rates. These rates have been converted to the monthly equivalent.
**Hampton’s base Solid Waste fee is $13/week but offers a discounted rate of $7.25 week if the household opts
to participate in recycling. The above rate reflects participation in recycling.
76
Item b.
Options Presented to City Council
Cost Avoidance vs. Revenue Enhancement:
•Continue programs as-is and absorb costs
•Would impact other funding priorities
•Discontinue curbside recycling
•Net savings would be $2,180,800 annually
•Consider Waste Management/Recycling fee of up to $27
5 77
Item b.
6
Waste Management Service Priorities
•Weekly Curbside Solid Waste Collection
This is our CORE SERVICE and our HIGHEST PRIORITY
•Bulk Waste Collection
This is a VITAL service to our community
•Curbside Recycling Collection
This was NOT a core service, but was valued by our
community
High costs without a funding source
78
Item b.
Recycling in Chesapeake Today
•Blue bin curbside recycling collection service was eliminated
effective July 1, 2022
•City of Chesapeake exercised early opt-out clause in contract
•Service eliminated to provide cost savings and help fund other City
Council priorities
•City constructed seven drop-off recycling centers across City for
residential use at no additional cost to citizens
•City monitored and adjusted container size, quantity and layout to best
accommodate demand from residents
•Private subscription-based recycling collectors have been
authorized to serve residents directly via contract (much like an
internet or cell phone provider)
7 79
Item b.
What Happens When We Recycle?RECYCLING GUIDE
For more information about
Loudoun County recycling programs
and other recycling opportunities,
please call us at 703-771-5500
or visit loudoun.gov/recycle.
September 2020
loudoun.gov/hhw
Loudoun County offers several residential hazardous waste collection events throughout the year for items such as household chemicals, single use or rechargeable batteries, gasoline, automotive fluids and fluorescent light bulbs.
loudoun.gov/bhwp
Two business hazardous waste collection events are offered at the county Landfill; preregistration is required.
The bottles, cans, paper and cardboard collected for recycling are taken to facilities to be processed and sold to manufacturers who will use the material to make new bottles, cans, paper products, textiles and much more.
Hazardous Waste Collection Programs
80
Item b.
A separate collection program for glass bottles and jars is being established at Loudoun County Recycling Centers. Look for the purple recycling bin and follow the instructions for how to recycle glass bottles and jars.
Currently glass collected through curbside recycling programs is used as aggregate for landfill road construction, cover material for landfilled waste or the glass is simply disposed of as waste.
Companies that provide curbside recycling service within the county’s jurisdiction (i.e. not the towns) are still required to collect glass bottles and jars for recycling.
• Bottles, cans, jugs and jars must be empty and rinsed clean.• Place recyclables loosely in recycling bin.• Do not use plastic bags for recycling.• Do not use cardboard boxes to hold other recyclables.• Cardboard boxes must be empty and flattened.• Keep bin covered.
ACCEPTED FOR RECYCLING
Loudoun County, in partnership with local curbside recycling service providers, offers the following guidance on what to recycle and how to do it correctly. The full range of what is accepted for recycling may vary among service providers, but the information in this brochure includes the majority of what is actually recyclable through local programs.
If an item is not listed here, assume it is not accepted for curbside recycling. Contact your service provider before placing unlisted items into your recycling container.
Cardboard
Paper Boxes (cereal boxes, etc.)
Aluminum Cans
Steel Cans, Tin Cans
Disposable Aluminum Pans
Plastic Bottles, Jugs & Jars
Newspaper, Magazines, Catalogs
Office Paper
Mail
Paper Bags
Books (remove and discard hard cover)
Glass Bottles and Jars (county residents only; town residents should check with their town office)
Yard Waste (set out separately)
NOT ACCEPTED FOR RECYCLING
Any item not listed in the Accepted For Recycling section should not be included with curbside recycling, and here are some specific items that are absolutely not accepted:
Food / Food Waste
Plastic Bags of any type
Any plastic item that is not a bottle, jug, or jar
Styrofoam
Pesticide / Herbicide Containers
Pool Chemical Containers
Hazardous Material Containers
Motor Oil / Antifreeze Containers
Pressurized Tanks
Batteries, Electronics, Light Bulbs
Diapers, Clothing, Textiles
Pizza Boxes, Napkins, Tissues, Paper Towels
Paper Plates
Shredded Paper
Twine, String, Wire, Cables, Cords, Hoses
Medical Waste, Syringes, Needles
Rubber Hoses, Latex Gloves, Face Masks
Scrap Metal
Aluminum cans Steel cans
Plastic bottles, jugs and jars only Cardboard and paper
GLASS BOTTLE AND JAR RECYCLING
RECYCLE RESPONSIBLY
RECYCLING DROP-OFF CENTERS
Find your closest recycling center atloudoun.gov/recycle
There are eight public recycling centers that accept typical household quantities of bottles, jugs, jars, cardboard and paper available to all county residents and businesses free of charge.
• Refer to the Accepted for Recycling section for acceptable materials.
• Help keep these facilities clean by not leaving any items on the ground, not overfilling the collection containers and not depositing items that are not accepted.
• If all containers are full, please take your recyclables with you and either return at another time or find another center.
• Collection schedules are posted at each location to help you plan your next visit.
LANDFILL RECYCLING SERVICES
Learn more at loudoun.gov/landfill
Materials Accepted:
• Bottles, Cans, Jugs, Jars, Paper, Cardboard • Motor Oil, Antifreeze, Oil Filters • Automotive Batteries • Tires,* Scrap Metal,* Propane Tanks* • Refrigerated Appliances* • Latex Paint,* Yard Waste* (*Fees Apply)
81
Item b.
82
Item b.
NEVER PLACE IN THE CURBSIDE
RECYCLING CART
PLASTIC BOTTLESAND JUGS (LIDS ON)METAL FOOD ANDBEVERAGE CANS
MIXED PAPERAND CARDBOARDCARTONS
NEEDLES AND MEDICAL WASTE
PLASTIC BAGS, FILM AND PILLOW PACKAGING FOOD BAGSAND WRAPPERS
HANGERS, HOSESAND CABLES
SHREDDED PAPER
CLOTHING
BATTERIES
DIAPERS
FOAM AND PLASTIC TAKEOUTCUPS AND CONTAINERS
MIXED PACKAGING
GLASS
ALWAYS PLACE IN THE CURBSIDE
RECYCLING CART Fairfax County
Solid Waste
Management Program
2023 Statement of Service
Contact Information
Customer Service
Report service issues or missed collections the
following business day by 4:30 p.m. at
www.fairfaxcounty.gov/publicworks/recycling-
trash/solid-waste-feedback-form
call 703-802-3322, TTY 711 or email
DPWESTrashCS@fairfaxcounty.gov
The Customer Service Center is open Monday-
Friday from 7:30 a.m. to 4:30 p.m., except for
County-observed holidays.
Website
Scan the QR code to reach the
Fairfax County Trash & Recycling
Web Page.
Severe Weather/Emergency
Trash and recycling collection may be
suspended in severe weather or emergency
situations.
Holiday Schedule
Regular trash, recycling, brush and bulk
collection services are provided on all holidays
except Christmas Day.
Department of Public Works
and Environmental Services
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83
Item b.
YARD WASTE COLLECTIONSERVICE BASICS SPECIAL PICKUP
Your service includes five [5] free special pickups of 2
cubic yards or less. Schedule a special pickup online
or by phone. Piles should be separated by type (just
brush or just metal, not mixed).
For safety reasons, there must be 20 feet of
clearance on all sides (including above). Do not put
debris under utility wires or tree branches.
• Each year from March 1 through December 24,
yard waste (grass, leaves, and trimmings) must be
collected separately.
• Rigid containers designated for yard waste or
compostable paper yard waste bags may be used.
• Gray carts are for household trash only.
• Blue carts are for recyclables only.
• Set your carts out by 6 a.m. on your collection
day and remove them within 24 hours of
collection.
• Only trash that is in a County-issued cart will be
collected.
• Contact customer service for more information
on additional service at www.fairfaxcounty.
gov/publicworks/recycling-trash/trashrecycling-
container-request
Unacceptable Materials
These are the things that do not belong in your
trash or recycling carts.
• Liquids, including sewage/septic waste
• Hazardous waste including paint, oil, asbestos,
other chemical wastes, batteries
• Compressed cylinders (any size)
• Automobile parts and tires
• Construction and demolition debris (drywall,
shingles, roofing material, insulation, concrete)
• Animal carcasses
• Broken Glass (must be boxed up/taped closed
and labeled “glass”)
• Bio-hazardous medical waste
PURPLE CAN CLUB
Recycle your glass bottles and jars at our convenient
glass drop off sites.
www.fairfaxcounty.gov/publicworks/recycling-
trash/glass
• Small quantities of yard waste can be tied in
bundles (no longer than 4 feet in length, and no
more than 50 pounds in weight).
• Branches must not exceed 6 inches in diameter.
• Yard waste does not include soil, mulch, sod,
stumps, whole trees, large branches, limbs,
invasives, or bamboo.
• No more than 10 bags, please.
• More than 4 bundles of tied yard waste should
be scheduled for a special pickup.
STAY INFORMED
Sign up for the latest information via email
www.fairfaxcounty.gov/publicworks/recycling-
trash/trash-collection-e-updates
The Fairfax Recycles Newsletter is designed for
anyone who wants to reduce waste and live more
sustainably. You can sign up at
www.fairfaxcounty.gov/publicworks/recycling-
trash/subscribe-fairfax-recycler
Types of Pickup:
• Appliances containing refrigerant
• Brush/Limbs—no lumber! No bamboo!
• Bulk Items—furniture, lumber, carpet, mattresses,
and bamboo
• Electronic Waste—phones, TVs, computers &
peripherals, cameras
• Metal Appliances and other metal items
For additional information, visit
www.fairfaxcounty.gov/publicworks/special-pick-up
A Fairfax County, VA Publication August 2022
To request this information in an alternate format,
call 703-324-5230, TTY 711
FAIRFAX RECYCLES
84
Item b.
VIRGINIAL MUNICIPAL
LEAGUE ANNUAL
CONFERENCE 2022
RECYCLING THAT WORKS!
MICHAEL NEESE CITY OF WINCHESTER
85
Item b.
POLICY THAT WORKS
•10.1-1424.3 Expanded polystyrene food service containers prohibited
https://law.lis.virginia.gov/vacode/title10.1/chapter14/section10.1-1424.3/
•2020 General Assembly (House Bill 534 (2020 Acts of Assembly, Chapter 1022) and Senate
Bill 11 (2020 Acts of Assembly,Chapter 1023))GUIDELINES FOR THE VIRGINIA
DISPOSABLE PLASTIC BAG TAX
https://townhall.virginia.gov/l/GetFile.cfm?File=C:%5CTownHall%5Cdocroot%5C
GuidanceDocs_Proposed%5C161%5CGDoc_TAX_4922_20210901.pdf
86
Item b.
WHAT WE DID IN WINCHESTER
•Dual stream-Plastic and Glass
Bottles /Metal Cans and
Paper/Cardboard
•Curbside-Weekly
•City Staff= Hauler
•8,500 locations
87
Item b.
WHAT WE DO IN WINCHESTER
•Eliminated Curbside Glass
•Reduce Contamination
88
Item b.
GLASS DROP OFF
89
Item b.
WHAT ELSE CAN WE DO
•COMPOST •EXTENDED PRODUCER
RESPONSIBILITY
•ELIMINATE CHASING ARROWS
•CD’s, Disposable Razor’s, Single Use Cutlery
90
Item b.
SINGLE STREAM SPECIFICATIONS
ACCEPTABLE RECYCLABLES
NON-RECYCLABLES include, but are not limited to the following:
Plastic bags and bagged materials (even if
containing Recyclables)
Microwavable trays
Porcelain and ceramics Mirrors, window or auto glass
Light bulbs Coated cardboard
Soiled paper, including paper plates, cups
and pizza boxes
Plastics not listed above including but not limited to
those with symbols #3, #4, #6, #7 and unnumbered
plastics, including utensils
Expanded polystyrene Coat hangers
Glass and metal cookware/bakeware Household appliances and electronics,
Hoses, cords, wires Yard waste, construction debris, and wood
Flexible plastic or film packaging and multi-
laminated materials
Needles, syringes, IV bags or other medical supplies
Food waste and liquids, containers
containing such items
Textiles, cloth, or any fabric (bedding, pillows, sheets,
etc.)
Excluded Materials or containers which
contained Excluded Materials
Napkins, paper towels, tissue, paper plates, and paper
cups
Any paper Recyclable materials or pieces
of paper Recyclables less than 4” in size in
any dimension
Propane tanks, batteries
Cartons Aseptic Containers
Aluminum cans Newspaper
PET bottles with the symbol #1 – with screw
tops only
Mail
HDPE plastic bottles with the symbol #2
(milk, water bottles detergent, and shampoo
bottles, etc.)
Uncoated paperboard (ex. cereal boxes; food and
snack boxes)
PP plastic bottles and tubs with symbol # 5 -
empty
Uncoated printing, writing and office paper
Steel and tin cans Old corrugated containers/cardboard (uncoated)
Glass food and beverage containers –
brown, clear, or green
Magazines, glossy inserts and pamphlets
91
Item b.
Council Meeting Date: January 23, 2023
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Electric Vehicle Pilot Program for Town Fleet
Staff Contact: Renée M. LaFollette, P.E., Director, Public Works & Capital Projects
Christopher Kohr, P.E., Assistant Director of Operations, Public Works & Capital
Projects
Council Action Requested: None. Work session discussion only.
Staff Recommendation: Commence a pilot program to introduce hybrid and fully electric vehicles
into the Town fleet. Staff has ordered a hybrid pick-up truck for the Urban Forester position and
plan to add four additional hybrid vehicles as part of Fiscal Year 2024 Capital Asset Replacement
Program. Specifically, these would include two unmarked Police vehicles as well as a Utilities
Department Sport Utility Vehicle (SUV) and pick-up truck.
Staff also recommends adding electric vehicle (EV) chargers to planned facility projects including
the Utilities Maintenance Building, Police Building Expansion, and Town Shop Expansion projects.
Up to four fully electric vehicles could then be ordered between Fiscal Years 2026 and 2027 when
the Utility and Police building projects are anticipated to be completed.
Additionally, staff is exploring the possibility of adding two charging stations to the existing Town
Shop building. This would require approximately $10,000 in electrical upgrades including the cost
of the chargers but could allow for the purchasing of one fully electric pick-up truck due for
replacement in Fiscal Year 2025.
If Council is interested in going further than a pilot program, staff recommends hiring a consultant
subject-matter-expert to complete a full review of the Town fleet.
Commission Recommendation: Not applicable.
Fiscal Impact: Hybrid and electric vehicles (EV) currently cost more than equivalent non-electric
vehicles and may require a shorter replacement schedule to avoid excessive out-of-warranty repairs.
A pilot program as noted above would begin to identify future fiscal impacts of growing the number
of EVs within the fleet. The initial purchase of five hybrid vehicles will be covered by funds allocated
to vehicle replacement as part of the Capital Asset Replacement.
Other costs associated with introducing hybrid/electric vehicles into the Town fleet include
approximately $10,000 in training for fleet staff, $25,000 in tools specific to hybrid/electric vehicles,
and future costs to build charging infrastructure with an increase in the number of electric vehicles
in the fleet.
92
Item c.
Electric Vehicle Pilot Program for Town Fleet
January 23, 2023
Page 2
Work Plan Impact: Purchasing of hybrid and electric fleet is possible through various pre-negotiated
contracts such as Sourcewell and the Virginia Sheriff’s Association. Local jurisdictions and vendors
have indicated that ordering hybrid and fully electric vehicles is a current challenge due to supply
chain and manufacturing issues resulting in long lead times and very low inventory. Depending on
availability, staff may need to identify other pre-negotiated contracts to secure the requested number
of vehicles due to be replaced as hybrid or electric vehicles each year.
Town Plan Impact: Legacy Leesburg Principle 5: All Things Green: Parks, Open Spaces,
Greenways, and Natural Resources calls to preserve, conserve, and enhance Leesburg’s natural
resources, parks, and streetscapes to support the health and well-being of the community and
environment. To establish Leesburg as a sustainable community that encourages the use of
renewable energy, reuse and recycling of resources, reduction of waste and pollution, wildlife
friendly landscaping practices, water conservation, low carbon mobility, and adopting sustainability
metrics and goals.
Executive Summary: During their June 13, 2022 Work Session, Council expressed interest in
incorporating Electric Vehicles (EV) into the Town fleet and requested a plan for beginning a pilot
program. Various staff meetings have since taken place to discuss a pilot program and staff plans to
incorporate five hybrid-electric vehicles by the end of Fiscal Year 2024. Hybrid vehicles will also
be considered in subsequent fiscal years as suitable vehicles become due for replacement
Charging infrastructure must first be in place to incorporate fully electric vehicles into the fleet. As
such, staff plans to incorporate fleet charging stations as part of the upcoming Utilities Maintenance
Building and Police Building Expansion projects. This would allow up to four EV to be purchased
as part of Fiscal Year 2026 and 2027 Capital Asset Replacement Program (CARP) when these
building projects and the associated charging infrastructure are estimated to be complete.
Background: During their June 13 Work Session, Council expressed interest in incorporating
Electric Vehicles (EV) into the Town fleet and requested a plan for beginning a pilot program. Staff
meetings have taken place to discuss a pilot program including details about which vehicles were
most appropriate to be part of the pilot, how those vehicles and charging infrastructure would be
paid for, and an approximate schedule for implementing the plan.
Initially, staff plans to incorporate five hybrid-electric vehicles by the end of Fiscal Year 2024. Staff
has modified an existing vehicle replacement order for the Urban Forester. The new pick-up truck
will be delivered as a hybrid in Spring of 2023. Four vehicles due for replacement in Fiscal Year
2024 will be purchased as hybrids and include two unmarked police vehicles and a Utility
Department Sport Utility Vehicle (SUV) and pick-up truck. The purchase of additional hybrid
vehicles will be considered in subsequent fiscal years in response to the results of the pilot program
vehicle performance, available funding, and as suitable fleet vehicles become due for replacement.
Vehicles which are due for replacement will be given preference for replacement as fully electric
vehicles based on the following criteria: (1) do not serve an emergency function where continuous
93
Item c.
Electric Vehicle Pilot Program for Town Fleet
January 23, 2023
Page 3
operation is required (e.g. -snow storms), and (2) are driven regularly to optimize the return on
investment by the Town.
Staff is also exploring the addition of two wall chargers at the existing Town Shop which would
require building electrical upgrades in the amount of approximately $10,000 which includes the cost
of two wall chargers. These two chargers may expedite the pilot program timeframe by allowing a
Public Works pick-up truck due for replacement in Fiscal Year 2025 to be replaced as a fully electric
pick-up truck. An electric vehicle that is shared by Town Staff could also be added to the fleet in
Fiscal Year 2024 or Fiscal Year 2025 should Council wish to do so and if available at the time of
purchase.
The performance of the pilot program vehicles and data obtained from their use will build the basis
for future growth of EVs in the Town’s fleet. Future charging stations should also be planned and
budgeted for subsequent years to ensure charging infrastructure is growing to match the rate in
which EVs are being added to Town fleet and used by the public accessing Town facilities.
Attachment: Vehicle Cost Comparison
2022/03
94
Item c.
Vehicle Cost*Vehicle
Increase
Over Gas Cost*Vehicle
Increase
Over Gas
Compact Sedan $26,500 Nissan Versa $33,000 Honda Civic 24.5%$41,000 Nissan Leaf 54.7%
Small Sedan $32,000 Toyota Corolla $40,000 Toyota Corolla 25.0%$47,000 Chevy Bolt 46.9%
Large Sedan $25,000 Chevy Malibu $39,500 Honda Accord 58.0%N/A N/A N/A
Small SUV $32,650 Ford Escape $35,600 Ford Escape 9.0%$52,500 Ford Mach E 60.8%
Pick-Up Truck (1/4-Ton)$29,500 Ford Maverick $31,500 Ford Maverick 6.8%N/A N/A N/A
Pick-Up Truck (1/2-Ton)$45,600 Ford F150 $48,350 Ford F150 6.0%$52,974 Ford F150 Lightning 16.2%
Police Vehicle Unmarked (SUV)$45,300 Ford Utility Interceptor (Explorer)$48,350 Ford Utility Interceptor (Explorer)6.7%N/A No Option N/A
Police Vehicle Unmarked (Sedan)N/A No Option N/A No Option N/A $60,350 Ford Mach E N/A
Police Vehicle Marked (Sedan)N/A No Option N/A No Option N/A $62,000 Ford Mach E N/A
Average $37,677 $39,471 19%$52,637 45%
*Pricing is only for base vehicle and excludes upfit, graphics, accessory and other equipment costs.
Gas Vehicle*
Cost
Hybrid Vehicle Full Electric Vehicle
Hybrid and Electric Vehicle Study
Vehicle Cost Comparison
Vehicle Class
95
Item c.
Council Meeting Date: January 23, 2023
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Green Infrastructure
Staff Contact: Renée M. LaFollette, P.E., Director, Public Works & Capital Projects
Council Action Requested: None. Work session discussion only.
Staff Recommendation: None at this time.
Commission Recommendation: None at this time.
Fiscal Impact: None at this time. Depending on the direction from Council, the fiscal impact will
need to be evaluated.
Work Plan Impact: None. Planning, design, and construction of capital projects is part of the
normal work plan for the Department of Public Works & Capital Projects.
Town Plan Impact: Legacy Leesburg Principle 5: All Things Green: Parks, Open Spaces,
Greenways, and Natural Resources calls to preserve, conserve, and enhance Leesburg’s natural
resources, parks, and streetscapes to support the health and well-being of the community and
environment. To establish Leesburg as a sustainable community that encourages the use of
renewable energy, reuse and recycling of resources, reduction of waste and pollution, wildlife
friendly landscaping practices, water conservation, low carbon mobility, and adopting sustainability
metrics and goals.
Executive Summary: At the September 27, 2022 Council Meeting, Council requested a work
session discussion on incorporating green initiatives into the Town’s Capital Improvement Program
(CIP). Originally, green infrastructure encompassed primarily stormwater related projects. Since
the mid-1990s, building infrastructure has been included. Green buildings are typically thought of
through the Leadership in Energy and Environmental Design (LEED) program which was
introduced to the United States in 1994 by the U.S. Green Building Council (USGBC). The
currently approved CIP has three (3) building projects that have or will be starting design or going
into the construction phase within the next six (6) to twelve (12) months.
As a part of the Leesburg Police Station Expansion, before any decisions were made to include or
not include green building practices in the project, each idea was investigated and evaluated. See
Attachment #1. Sustainability initiatives that are being implemented as part of the Police Expansion
include: reuse of existing structures and furniture; native/adaptive plantings; low flow plumbing
fixtures; energy efficient mechanical system and lighting; reducing the use of electrical lighting by
introducing daylight into spaces; addition of electric vehicle charging infrastructure for two public
96
Item d.
Green Infrastructure
January 23, 2023
Page 2
and two police cruiser charging stations. Several other initiatives that were ultimately not included
with the project were reviewed by staff and the designer, including solar panels on the roof of the
addition, the main building and over the parking areas; green roof; water reuse; permeable
pavement; rain gardens; and geothermal heating and air-conditioning. Those not included in the
project were ruled out as too costly due to low rate of return on the investment, the rate of return
exceeded the life expectancy of the item, and some had space constraints.
Although the other two additional building projects identified in this report have not entered the
design phase, it is the intention to work with the design engineers and architects to pursue the same
level of review for sustainability that was included as part of the design for the Police Station
Expansion project.
Background: Green infrastructure elements can be included in most of the projects in the Capital
Improvements Program (CIP), for roadway, drainage, parks, and buildings. Currently, the Town
has three (3) building projects in the Capital Improvements Program (CIP); the Police Station
Expansion, the Town Shop Expansion and Refurbishment, and the Utility System Storage Facility.
The Police Station Expansion is fully designed and will be advertised for construction in late
February or early March. The Town Shop Expansion and Refurbishment project has completed
the space needs analysis and will be starting the building design in the next couple of months while
the site design is currently underway. The Utility Storage Facility will be moving into design in the
next couple of months.
Other green initiatives that the Town is undertaking include our recycling program, trash and
recycling collection moving to a once/week schedule to eliminate the additional fuel consumption
of collection trucks, streetlight conversion to highly efficient LED lighting, the major stream
restoration project along Tuscarora Creek, millings from our mill and pave program are taken to the
asphalt plant and reused in new asphalt mixtures, and the hiring that is currently underway for a
sustainability manager position.
Recent state legislation approved on March 31, 2021 added Section 15.2-1804.1 Building by locality;
high performance standards, shall become effective, July 1, 2023 for any locality with a population
of less than 100,000. This section of code requires that the “locality entering into the design phase
for the construction of a building that is greater than 5,000 gross square feet in size, or the renovation
of a building where the cost of the renovation exceeds 50 percent of the value of the building, shall
ensure that such building:
Is designed, constructed, verified, and operated to comply with a high performance building
certification program (LEED Green);
Has sufficient electric vehicle charging and fueling infrastructure;
Has features that permit the agency or institution to measure the building’s energy
consumption and associated carbon emissions, including metering of all electricity, gas,
water, and other utilities;
Incorporates appropriate resilience and distributed energy features.
If the building is less than 20,000 gross square feet in size, the locality may instead ensure that such
a building achieves the relevant ENERGY STAR certification and implement mechanical,
electrical, plumbing and envelope commissioning”. The July 1, 2023 date applies for when the
97
Item d.
Green Infrastructure
January 23, 2023
Page 3
projects start design of the building. All three of the building projects identified in this report
currently have design tasks issued and would not have to follow Section 15.2-1804.1 to be LEED
certified.
There are four levels of LEED building certification: Green or Certified, Silver, Gold, and Platinum.
The level of LEED certification is based on a points system that grades the efforts that reduce the
impact of a range of construction projects and covers a range of metrics from sustainable building
materials to energy use. The key areas that a LEED certified building looks at include: water
metering and use, greenhouse gas emissions, indoor air quality, use of recycled materials, utilization
of resources, and maintenance and operation costs. While there are the six key areas that are
included, there are nine main rating categories that are used to determine the points for achieving
the various level of certification and those are: location, water efficiency and water use reduction,
energy efficiency and atmosphere, material selection and resources used, indoor environmental
quality, integrative process, sustainable sites, and regional priority.
Regardless of the level of certification that is sought, the additional design costs are in the range of
$115,000 to $150,000 depending on the size of the project. On top of the design costs, there is an
application fee of between $900 - $5,000 depending on the size of the projects. The architects that
are currently under contract with the Town for our building projects have estimated that the increase
to construction costs would vary from approximately 1% of the total construction cost for a Green
or Certified building up to approximately 10% for a Platinum certified building. The return on
investment also varies by size of project, level of certification that is being sought.
In the past, the Town has implemented some green infrastructure in projects. When the Parks and
Recreation Maintenance building was designed and constructed, it was built with a green roof. At
the time of the design and construction of that project it was determined due to the costs and
anticipating a minimal return on investment, LEED certification was not pursued but materials and
equipment were selected with Energy Star ratings and the green roof was included. On two roadway
projects, the Town has constructed bio-swales to assist with filtration of the storm runoff from the
roadways.
For trail and roadway projects, the Town may consider green infrastructure as a regular item of
design in addition to projects having just a “good traditional design”. However, in Leesburg, there
constraints related to bio-swales and permeable pavements due to the types of clay soil in the area.
One area that the Town’s Urban Forester is looking into is the use of more tree root aeration matting
to help preserve trees near construction projects versus removing and replacing. For roadway
projects, similar to building construction, there are ways to include green infrastructure and it is a
matter of changing thought processes among our design staff and understanding the direction
Council would like for us to be taking related to the Town’s capital improvement program.
Attachment:
1. Sustainability Initiatives for LPD Expansion and Renovation – revised January 10, 2023
2022/03
98
Item d.
Sustainability Initiatives
Leesburg Police Station Renovation and Expansion
3/16/21, Updated 6/13/2022 and 1/10/23
Sustainability Initiatives Already Implemented:
- Reuse of existing structures and furniture
- Active design (promoting physical activity)
- Access to safe outdoor space
- Native/adaptive plantings (low water use and low maintenance plants)
- Stormwater management pond (stormwater quantity control)
- Low flow plumbing fixtures
- Energy efficient mechanical system
- Energy efficient lighting
- Energy efficient appliances
- Reduce the use of electrical lighting by introducing daylight into spaces
- Views of outdoor spaces
- Low emitting paints and materials, where feasible
- Recycling/reuse of construction waste, where feasible
- Regionally sourced materials, where feasible
- EV Charging Stations (2 public, 2 private)
Sustainability Initiatives Considered, But Not Used:
- Solar Photovoltaics
o Solar Panels on the Addition Roof – Due to amount of available roof space not occupied
by skylights and rooftop equipment, as well as the structural requirements to mount the
panels, not recommended.
o Solar Panels on the Existing Main Building Roof – Due to roof slope, rooftop equipment
and structural requirements to mount the panels, not recommended.
o Solar Panels on the Existing Support Building Roof – Due to rooftop equipment,
additional waterproofing and structural requirements, not recommended.
o Solar Panels Mounted Above the Plaza St Parking Area – This area has existing lights and
trees that were to remain and solar panels would block the view of the building from
the street. Part of the design for the new entry was to make it more visible from the
street. Not recommended.
o Solar Panels Mounted Above the Secure Parking Area – Most feasible option; see
analysis below.
- Green Roof
o Green Roof on the Addition Roof – Due to amount of available roof space not occupied
by skylights and rooftop equipment, as well as the structural and waterproofing
requirements, not recommended
o Green Roof on the Existing Main Building Roof – Due to roof slope, rooftop equipment
and structural and waterproofing requirements, not recommended.
o Green Roof on the Existing Support Building Roof – Due to rooftop equipment,
additional waterproofing and structural requirements, not recommended.
- Water reuse (Rain barrels/cisterns/greywater)
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Item d.
o Due to the space, sanitary concerns and maintenance, not recommended.
- Permeable Pavement
o Permeable Pavement in the Secure Parking Area – Maintenance concern (special
snow/ice removal and maintenance requirements) within the secure area. Not
recommended.
o Permeable Pavement in the public parking area – Not planning on disturbing most of
this space. Also, a maintenance concern. Not recommended.
- Rain Gardens
o Rain gardens would be of limited size and benefit to the project since most available
space is being taken up by additional parking and stormwater pond. Of the open green
space areas available, there are conflicts with existing utilities. Not recommended.
- Geothermal
o The currently designed HVAC system doesn’t use the heating elements needed to utilize
geothermal, so a change would require a redesign of the HVAC systems. Additionally,
because of the soils in the area, there would be concerns about the depth required for
the geothermal wells. Not recommended.
Optional Sustainability Initiatives (* Prices reflect estimates from March 2021):
- Initiate a Green Power Program with the Power Company
o Green power is a growing trend for homeowners and businesses seeking sustainable
electricity options. The phrase “green power” can have many meanings, but in the case
of energy purchasing, it refers to environmentally-friendly energy resources that are
used in the energy generation mix. The electric utilities offer specialized green power
options for their customers, who can subscribe to them as a way of supporting clean
energy and reducing reliance on fossil fuels.
o When enrolled in a green power program, you are paying for your utility to buy a certain
amount of green power, which contributes to the overall grid mix. Purchasing through a
green power program can lead to a higher overall percentage of electricity from
renewable resources on the grid.
o In Virginia, all power companies are required to offer green power programs. Dominion
currently has high participation in their green power program.
- Solar Above The Parking Areas (Solar Canopy):
o Available PV Array Area = 6,500 SF (see Figure 1)
o Possibility of adding additional areas in the parking lot pending evaluation by a solar
company (shade, exposure, clearance between existing infrastructure, etc)
o Outright Purchase
Estimated Total Cost = $635,000
Estimated Annual Power Output = 181,500 kWh
Estimated Annual Energy Savings = $14,000
o Solar Loan
This is a loan typically with the solar company to install the solar panel system.
With solar loans, the Town would own and maintain the solar panels.
There is typically an immediate savings on electric bills because the monthly
loan payment is less than the current monthly utility bill.
When tax credits and other financial incentives are available, the Town would
be the beneficiary of those benefits.
o Solar Power Purchase Agreement (PPA)
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Item d.
This is a lease with the solar company. In this arrangement, the solar company
would pay for a portion or all of the solar panels system, as well as own and
maintain the solar panels.
In this arrangement, the solar company would sell back power to the Town at a
set rate for a negotiated period of time. At the end of that time, the Town
would typically be given the option to take over the system (at no or little cost)
or have the panels removed.
When tax credits and other financial incentives are available, the solar company
would be the beneficiary of those benefits.
For this alternative, more panels may need to be added since most solar
companies only invest in larger arrays.
Figure 1 – Proposed Solar Array Location
Figure 2 –Solar Canopy Example
Update 06/16/2022
- Solar Above The Middle Parking Areas (Solar Canopy):
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Item d.
o Available PV Array Area = 6,500 SF (see Figure 1)
o Outright Purchase
Estimated Total Cost = $750,000
Estimated Annual Power Output = 181,500 kWh
Estimated Annual Energy Savings = $14,000
- Solar Above The Western Parking Areas (Solar Canopy):
o Available PV Array Area = 3,000 SF (see Figure 2)
o Outright Purchase
Estimated Total Cost = $350,000
Estimated Annual Power Output = 83,800 kWh
Estimated Annual Energy Savings = $6,500
- Solar Canopy (Both Areas):
o Available PV Array Area = 9,500 SF
o Outright Purchase
Estimated Total Cost = $1,100,000
Estimated Annual Power Output = 265,300 kWh
Estimated Annual Energy Savings = $20,500
- NOTE: Solar panel longevity is typically 25 years.
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Item d.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
01/23/2023 Town Council Work Session DISCUSSION: Financial Report by Davenport Schellhase, Holland
DISCUSSION: Green Infrastructure (P)Southerland, Danielle
DISCUSSION: Hybrid Electric Fleet Vehicles (P)Southerland, Danielle
DISCUSSION: Recycling Program (P)Southerland, Danielle
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Alvarez, Corina
01/24/2023 Town Council Meeting CONSENT: Appointment to the Economic Development Commission (Council Member Cummings)Boeing, Eileen
CONSENT: "State of Good Repair" Application (NP)Southerland, Danielle
CONSENT: Appointment to the Environmental Advisory Commission (Council Member Cimino-Johnson)Boeing, Eileen
CONSENT: Lawson Road Pedestrian Crossing of Tuscarora Creek - Change Order No. 3 (P)Southerland, Danielle
PROCLAMATION: In Memory of Don Chapman Alvarez, Corina
PROCLAMATION: In Memory of Paul Reimers Alvarez, Corina
02/13/2023 Town Council Work Session DISCUSSION: Recognition of Town Volunteers Eagle, Tabitha
DISCUSSION: Alternative Parking Provisions (P)Belote, Tara
DISCUSSION: Downtown Speed Limit Study and Recommendation (P)Southerland, Danielle
DISCUSSION: Public Parking Signage (P)Southerland, Danielle
INFORMATION MEMO: ADA Transition Plan Eagle, Tabitha
INFORMATION MEMO: 2022 Board of Zoning Appeals 2022 Annual Report/Info Memo Parry, Debi
INFORMATIONAL MEMO: Fiscal Year 2023 Second Quarter Budget & Capital Improvements Update Schellhase, Holland
INFORMATIONAL MEMO: Fiscal Year 2023 Second Quarter Parking Update Schellhase, Holland
02/14/2023 Town Council Meeting CONSENT: Appointment to the Commission on Public Art (Council Member Wilt) - Tentative Boeing, Eileen
CONSENT: Appointment to the Residential Traffic Commission (Council Member Wilt) - Tentative Boeing, Eileen
CONSENT: Appointment to the Technology and Communications Commission (Council Member Wilt) - Tentative Boeing, Eileen
CONSENT: Additional Members to the Town's Other Post-Employment Benefits Finance Board Haley, Lisa
CONSENT: Appointment to the Diversity Commission (Council Member Wilt) - Tentative Boeing, Eileen
CONSENT: Appointment to the Environmental Advisory Commission (Council Member Wilt) - Tentative Boeing, Eileen
CONSENT: Civil Engineering for Federally Funded Projects Continuing Services Contract Award (NP)Southerland, Danielle
CONSENT: Lawson Road Pedestrian Crossing of Tuscarora Creek - VDOT Agreement Authorization (NP)Southerland, Danielle
1/18/202312:16 PM
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Item a.
COUNCIL ACTIONS CALENDAR
Tentative/Subject to Change
MeetingDate MeetingType Name SubmittedBy
02/14/2023 Town Council Meeting PRESENTATION: Proposed FY 2024 Budget Schellhase, Holland
PROCLAMATION: Black History Month Smith, Ann
RESOLUTION: Request for Water and Sewer Utility Extension - Loudoun County Fire and Rescue (P)McClaughry, Lesley
RESOLUTION: Request for Water and Sewer Utility Extension - Titan (P)McClaughry, Lesley
RESOLUTION: Adopting the Fiscal Year 2024 Budget Review and Schedule Schellhase, Holland
02/27/2023 Town Council Work Session DISCUSSION: Key Enhancements and Capital Projects Schellhase, Holland
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
INFORMATION MEMO: Utilities Semi Annual Plant Update McClaughry, Lesley
02/28/2023 Town Council Meeting PROCLAMATION: COVID-19 Victims and Survivors Memorial Day Smith, Ann
PROCLAMATION: Irish-American Heritage Month Smith, Ann
PROCLAMATION: Women’s History Month Smith, Ann
PUBLIC HEARING: 2023 Personal Property Tax Rate Public Hearing (P)Haley, Lisa
PUBLIC HEARING: Adoption of Ordinance Renewing Washington Gas Smith, Carmen
RESOLUTION: Award of Contract - Development of Capital Intensity Factors Consulting Services Arnett, Betsy
RESOLUTION: Award of Contract - Zoning Ordinance Rewrite Consulting Services Arnett, Betsy
RESOLUTION: Initiating Resolution to Amend Amplified Noise Ordinance (P)Smith, Carmen
03/13/2023 Town Council Work Session DISCUSSION: Utilities, Boards & Commissions, Initial Mark-Up of FY 2024 Budget Schellhase, Holland
03/14/2023 Town Council Meeting PUBLIC HEARING: FY 2024 Proposed Budget Public Hearing (P)Schellhase, Holland
03/27/2023 Town Council Work Session DISCUSSION: Final Mark-Up of FY 2024 Budget Schellhase, Holland
INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
03/28/2023 Town Council Meeting CONSENT: Northern Virginia Regional Hazard Mitigation Plan Fitch, Alex
PRESENTATION: 2022 Board of Architectural Review Annual Report Parry, Debi
PROCLAMATION: Keep Leesburg Beautiful Smith, Ann
PUBLIC HEARING: Final Mark-Up of FY 2024 Budget Schellhase, Holland
RESOLUTION: Adoption of Taxes and Fees and Fiscal Year 2024 Budget Schellhase, Holland
RESOLUTION: Initiation to Update Parking Requirements Related to Motor Homes Smith, Carmen
04/10/2023 Town Council Work Session DISCUSSION: Legacy Leesburg Annual Report (P)Cicalese, Karen
DISCUSSION: Re-evaluate Private Property Mural Guidelines Kosin, Leah
DISCUSSION: Town Facility Security Enhancements (P)Belote, Tara
04/11/2023 Town Council Meeting RESOLUTION: Traffic Study Areas - Award of Contract (P)Southerland, Danielle
04/24/2023 Town Council Work Session INFORMATION MEMO: Monthly Board and Commission Report - Activity and Attendance Smith, Ann
1/18/202312:16 PM
104
Item a.
Council Meeting Date: January 23, 2023
TOWN OF LEESBURG
TOWN COUNCIL WORK SESSION
Subject: Monthly Board and Commission Report – Activity and Attendance
Staff Contact: Eileen M. Boeing, CMC, Clerk of Council
Council Action Requested: None. Information only.
Staff Recommendation: None. Information only.
Commission Recommendation: Not applicable.
Fiscal Impact: None.
Work Plan Impact: None.
Town Plan Impact: None.
Executive Summary: Town Code requires a monthly report to Council listing key events/actions from
each meeting. Members will automatically be removed from their Board or Commission if they miss
more than three consecutive meetings or four meetings in a 12-month period. Attendance reports are
provided for Council’s awareness. A listing of all Board and Commission vacancies is also included for
Council’s reference.
Background: Town Code Section 2-195(h) requires Board and Commission chairs or their designee to
provide key events/actions from each meeting in summary format to Council on a monthly basis.
Additionally, Town Code Section 2-195(b) requires if any member is absent from three consecutive
meetings or is absent from any four meetings within any calendar year 12-month period, then the
member shall automatically be removed from the position and the town council shall fill the vacancy in
the manner set forth in Town Code Section 2-194. The foregoing shall not apply to the Planning
Commission or the Board of Zoning Appeals, where appointment and removal are governed by
applicable state law. A year-to-date monthly attendance report for calendar year 2022 and a calendar
year 2021 attendance report are attached.
Current Board and Commission Vacancies:
Board of Zoning Appeals (Circuit Court appointment in process)
Commission on Public Art (Council Member Wilt)
Diversity Commission (Council Member Wilt)
Economic Development Commission (Council Member Cummings)
Environmental Advisory Commission (Council Member Cimino-Johnson)
Environmental Advisory Commission (Council Member Wilt)
Residential Traffic Commission (Council Member Wilt)
Technology and Communications Commission (Council Member Wilt)
Attachments:
1. Monthly Board and Commission Report
2. Attendance Report – December 2022
3. Attendance Report – Calendar Year 2021
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Item a.
BOARDS & COMMISSIONS ACTIVITY REPORT
December 2022
Airport Commission
• Airport Capital Improvement Program: The airport director continued discussion on CIP budget
planning including a south-end site preparation project, additional apron re-paving, and west-side
environmental study.
• Aircraft Storage Fee: The Commission was briefed on the recent amendment to the town code
establishing storage fees for derelict and other aircraft not under a valid lease.
• Referral letter regarding proposed Village at Clear Spring: The Commissioners supported a referral
letter opposing residential development under the airport flight pattern and supported the need
for Avigation Easements if the project is approved. One Commissioner noted that even with
Avigation Easements, future residents impacted by aircraft noise could jeopardize the airport’s
future through political channels.
• Commissioners thanked Ray de Haan and Dennis Boykin for their service to the Town’s airport.
Board of Architectural Review
• BAR Site Visit – December 4, 2022
o The BAR held a site visit at 305 West Market Street related to application TLHP-2022-0135
for demolition of a historic garage on site and construction of a new garage.
• BAR Work Session – December 4, 2022
o Continued Cases in the H-1 Overlay Old & Historic District
▪ TLHP-2022-0135, 305 West Market Street
Demolition & New Construction – Garage
This application was deferred to the December 19, 2022 Business Meeting.
o Old Business
▪ BAR Bylaws and Rules of Procedure Amendments
The Board discussed amendments to the draft document and deferred discussion
to the December 19, 2022 Business Meeting to allow for feedback to be provided
by the Town Attorney’s Office.
▪ Adoption of the 2023 Board of Architectural Review Meeting Calendar
It was the consensus of the Board to move their Business Meetings from Monday
evenings to Wednesday evenings in 2023. Further discussion of the meeting
calendar was deferred to the December 19, 2022 Business Meeting to follow
adoption of the revised Bylaws.
• BAR Business Meeting – December 19, 2022
o Continued Cases in the H-1 Overlay Old & Historic District
▪ TLHP-2022-0135, 305 West Market Street
Demolition & New Construction – Garage
This application was approved.
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2 | P a g e
o New Cases in the H-1 Overlay Old & Historic District
▪ TLHP-2022-0144, 125 Meherrin Terrace SW
Exterior Alteration – Window Replacement
This application was approved.
▪ TLHP-2022-0145, 108 Church Street SE
Exterior Alteration – Deck Replacement
This application was approved.
▪ TLHP-2022-0152, 219 Wirt Street NW
Exterior Alteration – Window and Door Replacements
This application was approved.
▪ TLHP-2022-0156, 219 North King Street
Exterior Alteration – Roof Replacement
This application was deferred to the February 6, 2023 BAR Work Session.
▪ TLHP-2022-0158, 208 South King Street
Exterior Alteration – Addition
This application was deferred to the January 4, 2023 BAR Work Session for a site
visit and discussion.
o Old Business
▪ BAR Bylaws & Rules of Procedure Update
The BAR adopted new Bylaws & Rules of Procedures.
▪ BAR 2023 Meeting Schedule
The BAR adopted their meeting schedule for 2023.
Board of Zoning Appeals
• The BZA did not meeting in December.
Diversity Commission
• Commissioners voted to approve the electronic participation of Commissioner Christine Kopp, who
could not be physically present due to a COVID-19 diagnosis. The motion to approve her
participation was made by Commissioner Ed Segura and seconded by Commissioner Enrique
Gonzalez. The vote was approved 3-0, and Commissioner Kopp then joined the meeting.
• Both Commissioner Segura and Commissioner Kopp introduced themselves to their fellow
commissioners, as it was their first official business meeting.
• Commissioners approved the minutes from the August 10 and October 26 meetings, as there had
not been a sufficient quorum to approve the minutes previously.
• Kara Rodriguez, staff liaison, mentioned that the soon-to-be sworn-in new Council members would
be putting forward their appointments to the Commission at the January 9 and 10 Council
meetings.
• Chair Devon Charter spoke about the desire for the Commission to host donation drives in 2023,
perhaps for nonperishable food items or books to benefit the local community.
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3 | P a g e
• The Commission spoke about goals for 2023. In addition to Chair Carter’s idea for the donation
drives, Commissioner Segura spoke about ideas for language support on the Town website and
inside Town buildings.
• Chair Carter suggested planning for three food drives, three book drives, a float for the Kiwanis
Club Halloween parade, two job fairs, and maybe hosting a multicultural festival.
• The Commission voted on a budget request to the Council in the amount of $3,850 in support of
these goals.
Economic Development Commission
• Staff provided an update regarding the DED Strategic Plan and DED Website. The RFP process for
the DED Plan has been completed and the selected consultant should be on board prior to the end
of December.
• Staff provided an update on the Town’s Main Street Program. A Steering Committee has been
established consisting on Downtown business owners and residents. Additionally, the Town has
received a grant from the VADHCD that will assist in bringing on a consultant to develop a working
plan for moving forward into Tier’s 2 and 3. Additionally, the consultant will complete all of the
necessary tasks associated with the creation of a 501c3.
• DED staff hosted 2 local high school students as a part of the LCHS Job for a Day program.
• Staff made a presentation regarding the development of a Tourism/Technology Zone program
initiative. Staff will present a draft to the EDC in February.
• Proclamations were requested for former members Paul Reimers and Donald Chapman. These will
be presented to Town Council in January.
Environmental Advisory Commission
• Continued discussion of glass recycling.
• Potential tree planting initiative using tree bank funds.
• Flower and Garden Show planning.
Parks & Recreation Commission
• New Business
o Department Information: Various departmental and Town wide information was discussed.
o Outdoor Performance Stage: The Commission was provided the presentation given to
Council regarding a potential outdoor performance stage at Ida Lee Park. The Commission
provided the following recommendation on a 6-0-1 vote: “The Parks and Recreation
Advisory Commission is in support of the concept of a performance stage. However, we do
not feel that the current park system inventory meets the need for such an amenity at this
time. We believe there may be opportunities to obtain land within Town limits for this
resource in the future.”
• Old Business
o CIP Project Update: An update of Veteran’s Park and Ida Lee Roof Replacement projects
was provided to the Commission.
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4 | P a g e
o Park Plaques: The Commission members provided status updates on the information that
has been gathered to date for the plaque project.
o Commission Budget Request: The Commission made the following requests to be included
in the FY24 Budget: $10,000 for aerial photography of Town parks and events to edited and
incorporated on the Town’s web page. $3,000 for the annual installation of benches within
select parks as outreach from the Commission.
Planning Commission
• The Planning Commission received a presentation on the Zoning Ordinance Rewrite Project Plan.
Public Art Commission
• Town Attorney Chris Spera presented the revised Public Art and Private Property Guidelines that
will be proposed to the Leesburg Town Council.
• COPA discussed next year’s budget after identifying new projects for 2023. Jeanette will put
together the request for council.
• New projects approved for 2023 include a “community piano”, Town-wide “Art Gallery in Your
Yard” project, as well as Rust Mano’s “Love Your Mother Art Exhibit in May.
• The calendar project has gone smoothly, and the first proof has been approved. The calendars
should be available the week before Christmas.
• The Public Works mural has been approved. COPA needs to connect with Rita Sartori, of FOLPA, to
confirm what the next steps will be. The goal is to begin working on the mural in January.
• Staff Liaison Leah Kosin will follow-up with the budget team regarding the “Paint the Plow” checks
that still need to be presented to both winning schools. They also need reimbursed for supplies up
to $100.
Residential Traffic Committee
• Bruce Dewar, Julie Overman, and Andrea Bondi, who live on Memorial Dr. talked about the
Commission’s action on voting related to striping to be placed on Memorial Drive as the one thing
that the residents did not want, and they want to understand why the Commission voted to have
the striping done. They don’t want their residential area to look like a commercial area with this
type of striping and want to know where else in Town this type of striping has been done. Chair
Grossman responded that the Commission discussed all of the options for this area, the striping
was one of about 13 items that could be undertaken. There was no substantiation from the data
for most of the concerns and the Commission felt that something needed to be done to alter driver
behavior. Nothing will happen immediately due to temperatures for the work. Bruce Dewar then
mentioned that there are concerns but those concerns have been elevated beyond the reality of
the actuality of the situation. Our traffic concern is not any different than anywhere else in
Town. They don’t want to see something done that isn’t necessary. Andrea Bondi added that
based on the data that they were provided related to the speed, people are below the posted
speed limit, so they want to understand what the Commission is trying to fix. Vice Chair Phillips
responded that this is the first time the Commission is hearing anything counter on the dangers at
the intersection of W. Market St. and Memorial Drive. They thought these lines could potentially
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5 | P a g e
change driver behavior. Andrea Bondi asked if the narrowing could take place on the hospital side
of area to see if that had any impact before anything was done on Memorial Drive. Chair Grossman
stated that the narrowing was one of the ideas given to the hospital for their consideration and we
have an update on this later in the agenda. The Commission tried to take everything into
consideration to alter driver behavior and felt that they needed to take some action. This is the
first time the Commission is hearing that they need to slow down related to taking action and that
the minority was dominating. Sgt Martin indicated that the hospital is still looking at options
available to them and they have communicated with their staff that they want them to slow down.
Chair Grossman indicated that we should hold off on any additional changes until we see the effect
of what has been done already, has there been behavior changes. The striping wouldn’t happen
until at least the March timeframe due to the weather.
• Chris Straight, who lives in Westgreen off Loudoun Street discussed traffic on Loudoun Street and
the speeding on Loudoun Street, specifically those going out of Town from Ayr Street west and that
the speeding seems to be worst just after the pm peak, between 7-8pm. They are requesting
something to calm traffic down on Loudoun St.
• W&OD trail at S. King Street flashing pedestrian signage. Mark Whaley, NoVA Parks Superintendent
and Kevin Casalenuovo, Park Manager for the W&OD Railroad Regional Park were in
attendance. Mark and Kevin indicated that the Town and the W&OD trail are both in the same
boat as everyone else with user behavior and safety is a top priority. Kevin mentioned that Calvin
indicated potential funding for signage on King Street. Chair Grossman indicated that originally the
crossing discussions have been related to Catoctin Circle and trail users not stopping at the
signal. The most recent discussion has been with a Town Councilmember related to the S King
Street crossing of the W&OD Trial due to the many near misses/incidents that have occurred at this
location. The Commission has discussed the potential of some alternatives like warning lights on
the trail and on S King Street, but not sure how they would work. How do you communicate both
ways on the trail and on S King Street. Mark Whaley and Kevin Caslenuovo then discussed what is
done in other areas and showed pictures of how various trail intersections are handled throughout
the Northern Virginia area, with examples from Cedar Lane in Dunn Loring, Hunter Mill with a RFB
for pedestrian actuation. They indicated that NoVA Parks does a trail education campaign and has a
trail patrol. The pavement markings that are on the trail at S King Street meet with the standard in
use on the trail in other areas with the rumble strips, solid yellow line, Road X-in text on pavement
and the stop bars. The King Street section is more condensed, but all of the signage and pavement
markings are there. They did mention that there is no advance warning signage on S King Street in
either direction leading up to the trail and asked if that could be installed as one of the steps for
greater visibility.
• Speed limit reduction in the Leesburg downtown report. Renee LaFollette went over the basic
recommendation of the speed reduction study for the potential of lowering the speed limit to 20
MPH in the core downtown area. The basic charts of average and 85th percentile speed was
shared with the Commission, along with the basic maps for the areas where the proposed speed
limit change would be put in place. The Commission asked good questions and requested that the
engineer attend the January RTC meeting for further discussion so the Commission can formulate
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6 | P a g e
their recommendations. Further discussion will take place at the January 9, 2022 meeting. The
Commission has requested a copy of the DRAFT speed study.
• Crosswalk/Pedestrian visibility and speeding in Foxridge Community. Chair Grossman started the
conversation and indicated that Calvin Grow called Chair Grossman while he was out to see these
locations himself, and a jogger ran out in front of him at the crosswalk. Calvin Grow has put in a
work order for additional signage at the crosswalk. Calvin Grow has requested that the
Commission send a letter to the HOA requesting additional signage on the trail at the
crossings. There was a motion by the Commission recommending a letter to the HOA requesting
them to add additional signage to the trail, the motion was made by Commissioner Phillips and
seconded by Commissioner Jones, the motion passed 6-0.
Technology/Communications Commission
• Presentation update on digital progress of the digital Town Hall from Jakub Jedrzejczak
• Closed Session – Dedicated to discussing IT Infrastructure Improvements
Thomas Balch Library Commission
• Approved the minutes of the October 13 and November 6, 2022, meetings.
• Received the Library Director’s report with an excellent report on how staff and new hires are
making progress on all of the library’s projects including Laura Christiansen’s workshop for students
from Elaine Thompson Elementary school. TBL has also recently collaborated with Loudoun County
Public School, Historic Court records staff, and the Loudoun Museum.
• Don Cooper, President of the Friends of the TBL, gave the report of their activities, including their
winning of a grant in the amount of $5,000 from a local foundation. He also discussed upcoming
oral history video projects with suggestions for certain local persons to be the upcoming subjects.
• Alexandra Gressitt reported on the TBL Foundation board meeting - the last meeting was held on
November 15, 2022, and their next meeting is on January 17, 2023, at 12 noon at the Thomas Balch
Library.
• Old Business -
o The Loudoun History Awards revised brochure is complete and distributed.
o The Catalog project moves forward as the Cataloguer is working with TBL, LCPL, and OCLC
preparing records for transfer.
o Memorial for Leesburg’s Potter’s Field: Gressitt noted the reburial had taken place. Event is
still on track for the spring.
• New Business -
o FY2024 budget proposal was reviewed by Hershman and submitted to Finance with copies
distributed.
o Additional options are being considered for a memorial tree on TBL ground for Martha
Schonberger.
Tree Commission
• The December Tree Commission meeting was canceled.
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Item a.
Date: 1/4/2023
Page 1 of 2Town of Leesburg Legend:WS
Boards & Commissions Attendance Present Not on / No Longer on Commission
Calendar Year 2022 E = Present via Electronic Participation E E P = No Quorum but Member was present P
Absent Recused from Meeting
No Meeting R = Rescheduled R
Airport Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Arrington, Lindsay
Boykin, Dennis
Duenkel, Daniel
Forsythe, Hugh
Toth, Tom E
de Haan, Raymond
Silvey, JC
Miller, Sybille
Thomas Balch Library Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Woolard, Russ E E
Hershman, James P
Mattina, Adrian E
Kinne, Mandy
Scheib, Elizabeth
Coyer, Paul
Billigmeier, Scott
Pellicano, Mary E
Schonberger, Martha
Commission on Public Art Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Ward, Jeanette
Fallon, Leah
Morbeto, Deborah
MacMichael, Huyen
Ponticelli, Kirsten
Takemoto, Rebecca
Manson, Amy
Wilson, Jan
Garofalo, James
McCullough, Kareem
Beijan, Minu
Diversity Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Carter, Devon P P P P
Gonzalez, Enrique P P P
Kopp, Christine P P E
Segura, Edgard P
Martinez‐Harris, Jasmin P E P E
Randolph, Mary P
Maddox, Vanessa P
Poisson, Jean‐Joseph E E
Kunzelman, Dana E
McCray, Linda
Economic Development Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Youkers, Brittany E E
Byrd, Eric
Edwards, Marantha E
Neel, Britta
Miller, Jason
McCray, Linda
Cusack, Robert
Choi, James
Harper, Mary
Allred, Curtis
Environmental Advisory Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Bolthouse, Julie
Brafford, Kohler E
Faugust, Leigh Anne
Jones, Martha
Mason, Ami
Replogle, Bill
Sheaffer, Paul
Parks & Recreation Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Cimino‐Johnson, Todd
Fulcer, Rob
McCray, Brody
Shabanowitz, Kirsten E
Burke, Laurie
Hart, Rachel
Carroll, Natalie
Drupa, David
112
Item a.
Date: 1/4/2023
Page 2 of 2Residential Traffic Committee Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Grossman, Sandy
Caney, Brian C.
Jones, Raymond
Phillips, Jeff P
Patel, Deepan P
Norman, Mark P
Delpesche, Ray
Sproul, Robert J.
Vella, Michael
Technology and Communications Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hill, Peter E E
Binkley, John E
Nadler, Aaron E
Johnson, Katherine E E
Jackson, Richard
Taylor, Ben
Grandjean, Chris E
Ahmed, Daoud E
Curtis, John (Jack)
Tree Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Welch, Elizabeth
Groothuis, John
Marshall, Philip P
Stokes, Tom
Hatfield, Pat
Hower, Earl P
Garnreiter, Joseph
Board of Architectural Review Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Aikman, Helen
Minchew, Teresa
O'Neil, Tom E
Pastor, Julie
Scheuerman, Donald E
Nichols, Robert
Nicholson, Erin E E
Reimers, Paul
BAR Work Sessions / Scheduled as needed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Aikman, Helen
Minchew, Teresa E
O'Neil, Tom
Pastor, Julie
Scheuerman, Donald
Nichols, Robert
Nicholson, Erin
Reimers, Paul E
Planning Commission Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec
Barnes, Ad
Hoovler, Earl C.E
McAfee, Brian L.
Reeve, Keith
Robinson, Gigi
Canton, Jennifer
Barney, Al E E
Clemente, Nicholas E E E
Board of Zoning Appeals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Gutierrez, Gregory
Moffett, Susan
Semmes, Martha Mason
Vanderloo, Peter L.
Carter, Joseph
113
Item a.
Date: 1/13/2022Page 1 of 2
Town of Leesburg Legend:
Boards & Commisssions Attendance Present No Quorum
Calendar Year 2021 E = Present via Electronic Participation E P = No Quorum but Member was present P
Absent Recused from Meeting
No Meeting Emeritus Status
Not on / No Longer on Commission R = Rescheduled R
Airport Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecArrington, LindsayBoykin, DennisMiller, SybilleDuenkel, Daniel E EForsythe, HughToth, Tom Ede Haan, Raymond E E
Thomas Balch Library Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWoolard, Russ E E E E EHershman, JamesPellicano, MaryMattina, Adrian E E ESchonberger, Martha E E E EKinne, Mandy E E EPaul CoyerJewell, Tom
Commission on Public Art Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWard, Jeanette E E E E E EBeijan, Minu E E E E EMcCullough, Kareem ETorraca, DonnaGarofalo, JamesAmy MansonRansom, Elizabeth E EKreingold, LindaKim, Kim P.E
Diversity Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecRandolph, Mary P PMcCray, Linda P PMaddox, Vanessa E E E E ECarter, Devon E E E E EPoisson, Jean-Joseph E E EKunzelman, Dana E E E E E E E EMartinez-Harris, Jasmin E E E P E P
Economic Development Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecYoukers, Brittany E E E E EByrd, Eric E E E EEdwards, Marantha E E E E ENeel, Britta E E EAllred, Curtis E EChoi, James E E E E EMiller, Jason EWilliams, PatrickBoardman, AndrewMcCarter, NickArbogast, Kevin
Environmental Advisory Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecJones, Martha E E EBrafford, KohlerBolthouse, Julie E ESheafer, PaulMason, AmiReplogle, BillFaugust, Leigh AnneChu, JenniferBergheim, Maria E EKelemen, Gabe
Parks & Recreation Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecCimino-Johnson, Todd E EFulcer, Rob EMcCray, Brody E EShabanowitz, Kirsten EDrupa, David E EHart, Rachel E EBurke, Laurie E E
114
Item a.
Date: 1/13/2022Page 2 of 2Residential Traffic Committee Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGrossman, Sandy ECaney, Brian C.EJones, RaymondSproul, Robert J.EPhillips, Jeff EVella, MichaelPatel, Deepan EBurnham, John ESisson, Julie
Technology and Communications Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecHill, Peter E EBinkley, John ENadler, Aaron E EJohnson, Katherine E E PCurtis, John (Jack)EJackson, Richard EAhmed, DaoudCheema, Ahmad E PKolas, Mark
Tree Commission Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecWelch, Elizabeth P PGroothuis, John P PMarshall, PhilipAdams, Thomas E EHatfield, Pat E EHower, Earl P PPlatt, Ron E
Board of Architectural Review Jan Feb Feb Mar Mar Apr Apr MayMay Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecMinchew, TeresaReimers, PaulAikman, Helen E ENicholson, Erin EO'Neil, TomPastor, JulieScheuerman, DonaldGoodson, DaleKoochagian, RichardSkinner, Stacy
Planning Commission Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecBarnes, AdRobinson, GigiHoovler, Earl C.McAfee, Brian L.Reeve, KeithBarney, AlClemente, Nicholas ELanham, RickMiles, David
Board of Zoning Appeals Jan Feb Mar Apr MayJun Jul Aug Sep Oct Nov DecCarter, JosephMoffett, SusanSemmes, Martha MasonGutierrez, GregoryVanderloo, Peter L.
115
Item a.