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Home My Public Portal About2023-03-09 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room and Virtual March 9, 2023 Committee Members Present: Attendance Ron Fitzwater 12 of 12 David Kemna 11 of 12 Mike Lester 12 of 12 Scott Spencer 11 of 12 Committee Members Absent: Mark Schreiber 10 of 12 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Jon Fitch, Civil Engineer II Eric Seaman, Wastewater Division Director Gerry Stegeman, Interim Transit Manager David Grellner, Interim Director of Planning & Protective Services Rachel Senzee, Neighborhood Services Supervisor Anne Stratman, Neighborhood Services Specialist Dawn Kirchner, Neighborhood Services Specialist Katrina Williams, Planner II Dave Helmick, Housing/Property Supervisor Taylor Roettgen, Administrative Technician Grant Harmann, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: David Simmons, Cindy Frank, Mary Adrian, Jeff Ahlers, Dale Verslues, Lucas Schulte, Steve Waters, Willard Freyen (online), and Mayor Carrie Tergin. 1) Introductions No formal introductions were made at this time. 2) Approval of the February 9, 2023 Committee meeting minutes Councilman Kemna moved and Councilman Lester seconded to approve the February 9, 2023 Closed Session minutes, motion carried. 3) Business Minutes/Jefferson City Public Works and Planning Committee March 9, 2023 2 1. US Hwy 54 Improvements North Jefferson City (David Bange) Mr. Bange explained staff is recommending that the Council support MoDOT’s option 3 and indicate that the City is willing to donate the property needed for this project to MoDOT. MoDOT provided staff with the traffic count information for Highway 54 and 63 at their January 10th public meeting. Option 3 separates the highway traffic from the City street and its park uses and so is superior in that regard. There was discussion among Committee members, staff and those present regarding the various options, the traffic volumes, concern for industries across the river, time frame for the project, the commuter lot and Parks land going to MoDOT, people coming from Columbia having their own lane, infrastructure being in line under deed restrictions, and wanting the public comments from MoDOT. Chairman Fitzwater requested this item come back to the Committee in April. 2. Parking (Britt Smith) a. Garage, Committee Feedback and Partnerships with State Mr. Smith requested the Committee feedback on the Madison Street garage. He explained staff is working with the State. Mr. Morasch explained the garage is not in good condition and staff would like direction on how to proceed. There was discussion among Committee members and staff regarding the condition of the garage, and whether replacement or rehabilitation should be done. b. Payment App Mr. Smith explained the payment app is going well and the Capital Avenue and Jefferson Street are the most used areas. He stated these areas are public parking and people can use them all day or half a day as needed. c. Rates and Fine Structure Mr. Smith explained the meter rates and the fines associated with each. There was discussion among Committee members, staff, and those present regarding the meter rates, fines, soliciting comments from visitors to Jefferson City, tours at the Cole County Historical Society, State employees parking in spaces all day, and parking rates not being modified since 2005. Mr. Morasch explained this item will come back to the Committee at its April meeting for additional discussion. 3. Transit (Gerry Stegeman) a. Bus Advertising with Houck Advertising Mr. Stegeman explained Houck Advertising has been used by Transit since 2013 with a guaranteed annual revenue of $20,000 or 50% gross revenue. Minutes/Jefferson City Public Works and Planning Committee March 9, 2023 3 Councilman Spencer moved and Councilman Lester seconded to refer this to the Council with recommendation to approve, motion carried. b. Staffing and Routes – Payment App Live Mr. Stegeman explained there are bus driver positions open and it is putting a burden on the drivers they have. He stated they adjusted the routes due to the shortage. There was discussion among Committee members and staff regarding the staffing problems, the possibility of sign on bonuses, using fire personnel for staffing, and other cities having the same problems. 4. Capital Improvement Sales Tax Work Plans a. Roadway (David Bange) i. City County Projects: MSP, High Street Viaduct, Stadium, Monroe, Econ Dev, Wildwood, Militia Mr. Bange explained currently there are six projects the High Street Viaduct, Wildwood Drive, Transload facility, Monroe Street, and Militia Drive. There was discussion among Committee members, staff, and those present regarding the Monroe project, demolition of properties, the various options, the various options for Militia Drive, MSP and no parking on Chestnut Street as many of the developments going in didn’t want parking for security purposes. b. Stormwater (David Bange) Mr. Bange explained there are a number of projects that are about to bid, including work on Belair, Isom, and Major. There are also several projects that need to be designed to coordinate with Missouri American Water. These projects include the intersection of Chestnut and Leslie, Brooks Street, and West Main/West Circle. There was discussion among Committee members and staff regarding street resurfacing, extending the sales tax, the need to look for bonding , and the need to keep applying for grants for projects. c. Sidewalk/Greenway (David Bange) Mr. Bange explained staff is completing construction of the Adams Street sidewalk and are preparing to bid a project on Veith Drive. Also working on TAP projects on Southwest and Lafayette crosswalks and the 179 Bypass Trail. There was discussion among Committee members and staff regarding the projects, what developers in these areas would do since these would raise property values, and keep applying for grants for various projects. d. Airport Work Plan-Control Tower (Britt Smith) Mr. Smith explained staff is working on the tower plan and is needing to work on an ARC truck for fire at the Airport. e. Wastewater Work Plan (Eric Seaman) Minutes/Jefferson City Public Works and Planning Committee March 9, 2023 4 Mr. Seaman explained the Wastewater work plan includes, the Mulberry street sanitary sewer replacement, the Westview force main replacement, sewer main replacement on St. Mary’s Boulevard, Westview Subdivision sewer main upgrades, sewer main replacement with trenchless technologies, Holst Summit flow meter replacement, Biosolids Upgrade, and the Westview Pump Station Upgrade. He further explained the funding for the various projects. f. Transit Work Plan (Gerry Stegeman) Mr. Stegeman explained the Transit Work Plan and the various grant funds and CIP funds to be used. 5. Class Action for Emerging Contaminants (Eric Seaman) Mr. Seaman explained the City has the opportunity to enter into a class action suite to recover the cost for the extra costs associated for the EPA and MO DNR regarding the testing costs for poly-fluoroalky substances. Councilman Kemna moved and Councilman Lester seconded to refer the resolution to the City Council with recommendation to approve, motion carried. 6. Church Demolition (Ryan Moehlman) Mr. Moehlman explained the City received a call in January from Missouri American Water that the water meter was using an excessive amount of water in the church building. Staff discovered that the basement was flooded. The building is a total loss. He stated staff would like to bring a demolition and asbestos contract to the City Council. There was discussion among Committee members and staff regarding if any community groups were concerned, storage in the building going to East Miller Street storage area, and asking various groups if they would like to salvage anything in the building prior to demolition. Council Lester moved and Councilman Kemna seconded to refer contracts to the City Council with recommendation to approve, motion carried. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) No one was present for this item. 5) Reports: a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated City is continually working on the Federal Funds and hoping to attract developers. 6) Adjourn Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this time (10:40 a.m.)