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HomeMy Public PortalAboutMinutes-3/22/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Work Session Place: Tiffm City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: March 22, 2016 — 6:30 PM Web Page: www.tifrm-iowa.org Posted: March 21, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order — 6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session March 22, 2016 at 6:34 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan. Jo Kahler. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Building Official Brian Shay, Deputy City Clerk Ashley Platz, other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Upton. All ayes, motion carried. C. Discussion/Ouestions from Council Members regarding items on the Regular City Council Agenda Workforce Housing Tax Incentive Program — Doug Boldt gave background as to what has been asked of the city from the developer from Willow Ridge to build affordable housing in Tiffin. Council discussed how to ensure the savings to the homeowners instead of going directly into the developers pocket. Havens- had a question about the history of the M-1 and M-2 zoning and why the request to add athletic facility to the acceptable zoning. Building Official Brian Shay explained the direction of what P&Z has directed. D. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, Work session adjourned at 7:02 PM Council Meeting Cit}' Council \Fork Sc:ssioii Agenda Pagc; 1 of 8 A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session March 8, 2016 at 7:06 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, City Attorney Michael, City Engineer Ben Carhoff, Deputy City Clerk Ashley Platz, Building Official Brian Shay, and other visitors C. Agenda Additions/Agenda Approval Motion to approve agenda by Kahler. Second by Ryan. All ayes, council agenda stands approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Deputy Adolph- Spoke about Crisis Intervention Training Program and plans on showing a video and present next meeting. Lindsey- AmeriCorps member- spoke about Kites for Kids April 16`h from 12-2pm at City Park Soccer fields, with a rain date of April 22°d. Requesting donations, volunteers and having a Mayoral Proclamation. Facebook page - Johnson County Kites for Kids E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to amend comments under Mike Ryan's minimum wage discussion change to "not in support of Johnson County Minimum wage" by Ryan. Second by Upton. All ayes, Motion carried. Motion to approve consent amended agenda which includes City Council Minutes from March 8, 2016 by Upton. Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2016-383 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts a. Close Public Hearing and Proceed to H-3 Motion to open public hearing for Ordinance No. 2016-383 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic City Council Wort: Session A-en&i Pa, -,C 2 of 8 Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing opened at 7:16 PM Discussion: Nothing was received at city hall. No public present wishing to speak Motion to close public hearing for Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:16 PM 2. Public Hearing for Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Close Public Hearing and Proceed to H-4 Motion to open public hearing for Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing opened at 7:19 PM Discussion: Nothing was received at city hall. No public present wishing to speak Motion to close public hearing by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:19 PM 3. Public Hearing for Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Close Public Hearing and Proceed to H-5 Motion to open public hearing for Ordinance No. 2016-385 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing opened at 7:22 PM Discussion: Nothing was received at city hall. Shannon Sims- Tiffin Resident had a question about weight of vehicles. Wondering why this is just now an issue and not a year ago when it started. Motion to close public hearing by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:32 PM H. Ordinance Approval/Amendment C'itV ('0L111C 11 \Fork Scssioi) At,eii a Page Of8, 1. Ordinance No. 2016-381 — Ordinance Declining the Johnson County, Iowa Minimum Wage Ordinance and Establishing a City of Tiffin Minimum Wage a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-381 — Ordinance Declining the Johnson County, Iowa Minimum Wage Ordinance and Establishing a City of Tiffin Minimum Wage by Upton. Second by Bartels. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. Ayes: Havens, Upton, Bartels, Ryan. Nays: Kahler. Second reading passes and moves to the third reading. 2. Ordinance No. 2016-382 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and Any Amendments Thereto Adding Taverns/Bars to Business List and Amending Restaurant Uses in all Commercial Districts a. Motion to Approve Third and Final Reading Motion to approve Ordinance 2016-382 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and Any Amendments Thereto Adding Taverns/Bars to Business List and Amending Restaurant Uses in all Commercial Districts by Kahler. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, third and final reading passes 3. Ordinance No. 2016-383 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance 2016-383 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto by Adding `Athletic Training Facility' to the Permitted Principal Uses and Structures of the M-1 (Light Industrial) and M-2 (Heavy Industrial) Zoning Districts by Havens. Second by Kahler. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, first reading passes. 4. Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Ryan. Second by Kahler. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, first reading passes. City CoLtim! `f'ol'k Sessioii Aeiida P41(y' 4 of 8 5. Ordinance No. 2016-385 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-385 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Ryan. Second by Upton. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, first reading passes. I. Resolutions for Approval 1. Resolution 2016-022 — Resolution Accepting Agreement from the Iowa Department of Transportation for the Revitalize Iowa's Sound Economy Program (RISE) Project Motion to approve Resolution 2016-022 — Resolution Accepting Agreement from the Iowa Department of Transportation for the Revitalize Iowa's Sound Economy Program (RISE) Project by Ryan. Second by Upton. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 3-25-16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 35 ADVANCED SYSTEMS, INC ANNUAL CONTRACT LASERFICHE 2,854.00 ALLIANT ENERGY 2803 HWY 6 EAST SHED 40.91 ALLIANT ENERGY 221 MAIN ST FIRE SHED 323.3 ALLIANT ENERGY 201 RAILROAD ST PW SHOP 210.24 ALLIANT ENERGY 210 GRANT ST. 20.21 ALLIANT ENERGY 313 MARENGO RD FLSHG LITS 19.58 ALLIANT ENERGY 300 RAILROAD ST CITY HALL 218.22 ALLIANT ENERGY 811 E HWY 6 RD TIFFINSIGN 20.47 ALLIANT ENERGY ROBERTS FERRY RD SIREN 34.98 ALLIANT ENERGY 201 MAIN ST SIREN 27.08 ALLIANT ENERGY 201 MAIN ST 359.1 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 316.65 ALLIANT ENERGY 210 MARENGO RD SCH LIGHTS 19.31 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,570.24 CltN CoUlicll Work Scss1oll A-eiW,.i ALLIANT ENERGY 119 BROWN ST. WTR TRTMENT 2,320.10 ALLIANT ENERGY 109 BROWN ST. 2,846.81 BOLDT, DOUG MILEAGE REIMBURSEMENT 140.67 CEDAR RAPIDS PHOTO COPY CO BW/COLOR TONER 136.74 CHAD FREEMAN POPCORN MACHINE 250 DATA TECHNOLOGIES BRENDA BUDGET TRAINING 884.8 ERA CONCENTRATE FOR SEWER PLANT 209.46 FUTURE LINE HYDRAULICS, INC VIKING SHOES/FLAT BAR/FREIGHT 385.46 HBK ENGINEERING, LLC PARKS DESIGIN PART 1 5,580.00 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 8,072.83 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA FIRE EQUIPMENT CO EXTINGUISHERS- ANNUAL INSPECT 450.65 IOWA INTERSTATE RAILROAD, LTD BIKE TRAIL SIGNAL MAINT 194.4 IPERS IPERS 448.39 IPERS IPERS 517.99 JOHN DEERE FINANCIAL BOOTS WATER PROOF 205.99 KIRKWOOD COMMUNITY COLLEGE JUSTIN FIELD'S CLASSES 810 LINN COUNTY REC ELECTRIC ACCOUNTS 25.12 LINN COUNTY REC ELECTRIC ACCOUNTS 40.47 LINN COUNTY REC ELECTRIC ACCOUNTS 389.76 LINN COUNTY REC ELECTRIC ACCOUNTS 127.9 LINN COUNTY REC ELECTRIC ACCOUNTS 175.78 LINN COUNTY REC ELECTRIC ACCOUNTS 611.67 LYNCH MICHAEL RAISER TRST WAGE ORDINACES 2,008.50 RSM US LLP REWIRED, NEWW ACCT,STEVE'S ELE 846 RSM US LLP RSM IT VISION-MNTHLY SERVICE 1,116.00 NET -SMART INC WKLY MAINT. DOMAIN RENEWAL 61 OFFICE EXPRESS HAND SANITIZER 334.14 PITNEY BOWES PURCHASE POWER POSTAGE METER 192 RIVER PRODUCTS GRAVEL FOR ROADS 1,571.97 SOLON STATE BANK F350 REVENUE LOAN 795.52 STATE HYGIENIC LAB WATER TESTS 259 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,166.66 **** PAID TOTAL ***** **** SCHED TOTAL ***** 47,534.72 * * * * * REPORT TOTAL * * * * * 47,534.72 001 GENERAL 24,037.02 110 ROAD USE TAX 577.71 200 DEBT SERVICE 795.52 315 CAP-CITYPARKS PROJECTS 5,580.00 600 WATER 12,229.47 610 SEWER 4,315.00 City Council `Fork Session Agenda Paye 6 of 2. Discussion and Consideration of City Participation in Workforce Housing Tax Credit Application and Council Action as Needed Motion to sign the needs assessment application by Ryan. Second by Upton. All ayes, motion carried. Jason Walton and Jerry Wadalow -(doug email)- Jerry spoke about the background of the Workforce Housing Tax Incentive Program and how it can apply to Tiffin. 3. Discussion and Consideration of Donation to Clear Creek Amana 2016 Post Prom and Council Action as Needed Motion to approve $100 donation to CCA 2016 Post Prom by Upton. Second by Havens. All ayes, Ayes: Upton, Havens, Ryan. Nays: Kahler, Bartels. motion carried. 4. Discussion and Consideration of Donation to Clear Creek Amana High School Instrumental Music Department and Council Action as Needed Motion to approve a donation to CCA High School Instrumental Music Department by Kahler. Second by Bartels. Ayes: Kahler, Bartels. Nays: Ryan, Havens, Upton. Motion is denied. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report — Spoke about the potential of the frontage road by Throttle Down. 2. City Council Reports — Nothing. 3. Director of Public Work's Report — Not present. 4. Building Official Report — Looking into revamping the Zoning Ordinance and Business table. Requests to have a work session with P&Z and Council. 5. City Engineer's Report — Ben Carhoff- Randy working Ph -1 preliminary drawings to be done next week to meet with Brett & Doug. Jay Anderson - 2 -3 weeks Contractor will be in town to start Roberts Ferry Rd then work on HWY 6 during the process. Time frame to finish is 2.5-3 months. 6. City Attorney's Report — Nothing. 7. City Administrator's Report — Gave council a copy of the FYI 6-17 Budget. Wants to set April 12th as a goal setting session at 5:OOpm. N. Adjournment Cite Cmiiicll �Vork Scsslon A,-,ciida I'a�e 7 of Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 9:08 PM March 22, 2016 Ashley Pla putt' CkA City COLHICil NVork Sc»ion Agctidhi PII -'CS of'8