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Home My Public Portal AboutMinutes-5/3/2016 12:00:00 AMCity of Tiffin, Iowa Meeting: Tiffin Work Session & Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffm, Iowa 52340 Date/Time: May 3, 2016 — 6:30 PM Web Page: www.tiffin-iowa.org Posted: April 29, 2016 (website & front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Doug Frederick Council At Large: Peggy Upton Call to Order — 6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session May 3, 2016 at 6:35 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton (Arrived 6:47pm), Jim Bartels, Al Havens, Jo Kahler, Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Deputy City Clerk Ashley Platz, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Kahler. Second by Bartels. All ayes, motion carried. C. Discussion of Solar Panel Proiect on City Hall Doug Boldt spoke about Moxie Solar's presentation and what the council's overall decision was to move forward with this process to purchase. Council is good with Doug to requesting a proposal from Moxie Solar. D. Discussion of Sewer Rate Study by Northland Securities Reviewing Rate Study prepared by Northland Securities. Also spoke about the possibility of including the new road to the treatment plant in the SRF. Council requested to have this be added to the next work session and requested Northland Securities to be present also. E. Discussion/Ouestions from Council Members regarding items on the Regular City Council Agenda Council reviewed an agenda item about a Utility Bill forgiveness. F. Adiournment Motion to adjourn by Upton. Second by Havens. All ayes, meeting adjourned at 7:05 PM City CoLu]cll \Fork Session A—ciidl i Pa,-�c l 0('7 Council Meeting A. Call to Order — 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on May 3, 2016 at 7:07 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Absent: Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, City Attorney Crystal Raiber, City Engineer Ben Carhoff, Public Works Director Brett Mehmen, Building Official Brian Shay, Deputy City Clerk Ashley Platz, and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Bartels. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy present but had nothing to talk about and Council did not have any questions. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License — The Depot Motion to approve Consent Agenda which includes City Council Minutes and The Depot Liquor License Renewal by Havens. Second by Kahler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Cit}' Coun ,il %\'()rk Scssiorn A_mi(ld i Pat -c ? of 7 I. Resolutions for Approval 1. Resolution 2016-027 — Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin Motion to approve Resolution 2016-027 - Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin by Upton. Second by Bartels. Roll Call: Bartels, Havens, Kahler, Upton. Absent: Ryan All ayes, motion carried 2. Resolution 2016-028 — Resolution Approving Water Service Hook-up Outside the City Limits to 3354 Ireland Avenue Motion to approve Resolution 2016-028 - Resolution Approving Water Service Hook- up Outside the City Limits to 3354 Ireland Avenue by Bartels. Second by Kahler. Roll Call: Bartels, Havens, Kahler, Upton. Absent: Ryan All ayes, motion carried 3. Resolution 2016-029 — Resolution of Support of the Application of 808 on 5th, L.C. for Funding via the Workforce Housing Tax Credit Program and Pledging City Monies for the same Motion to amend the title & resolution to replace all 808 on 5th llc to Willow Ridge Development LLC by Upton. Second by Havens, All ayes, motion carried. Motion to amend and include $1000/units not to exceed 23 units by Upton. Second by Kahler. All ayes, motion approved. Motion to approve Resolution 2016-029 - Resolution of Support of the Application of Willow Ridge Development, LLC for Funding via the Workforce Housing Tax Credit Program and Pledging City Monies for the same by Havens. Second by Upton. Roll Call: Bartels, Havens, Kahler, Upton. Absent: Ryan All ayes, motion carried J. Old Business K. Motions for Approval 1. Consideration of Payables List — Motion to Approve by Bartels. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 5-3-16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS NEW USER ACCT SET UP 600 City Cis+.uicil \Vorl Sc iun ��cndit Parc 3 ut ALLIANT ENERGY 210 GRANT ST 15.79 ALLIANT ENERGY 119 BROWN ST. WTR TRTMNT 2,315.21 ALLIANT ENERGY 109 BROWN ST. 2,133.81 AW WELTAMBRISCO INCREASE JD TRACTOR TO 75,000 90 BOLDT, DOUG MILEAGE REIMBURSEMENT 178.52 CULLIGAN WATER TECH REFILL WATER MACHINE 34.5 DEARBORN NATIONAL INSURANCE COVERAGE TILL 7-1-16 403 FORTE PAYMENT SYSTEMS INC CHARGEBACK CASE #6085209934 62.07 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 64.75 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HART FREDERICK CONSULTAN COUNCIL MTGS 170 HART FREDERICK CONSULTAN TRAIL PHASE 5 2,307.50 HART FREDERICK CONSULTAN ROUGH GRADES/STORM 2,340.00 HART FREDERICK CONSULTAN PRE. PLANS, SITE LAYOUT, SITE 16,340.00 HART FREDERICK CONSULTAN WWTP EXPANSION SRF ADMIN 140 HART FREDERICK CONSULTAN DOWNTOWN PHASE 3 1/1 592.5 HART FREDERICK CONSULTAN DOWNTOWN PHASE 31/1 STAKING 362.5 HART FREDERICK CONSULTAN DOWNTOWN PHASE 3 1/1 21.25 HART FREDERICK CONSULTAN RFR N HWY- DESIGN 3,580.00 HART FREDERICK CONSULTAN RFR N HWY EASEMENT 15,380.00 HART FREDERICK CONSULTAN PINNACLE RIDGE PAD REVIEW 85 HART FREDERICK CONSULTAN PARK RD IMPROVEMENTS 913.75 HART FREDERICK CONSULTAN TRAIL PHASE 6 ALTERNATIVE 11041.25 HART FREDERICK CONSULTAN 2ND ST. BRIDGE DRAINAGE 1,397.50 HBK ENGINEERING, LLC PARKS DESIGN PART 1 9,970,00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 (PERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS (PERS 448.39 IPERS IPERS 517.99 JAY-PLATZ, ASHLEY MILEAGE REIMBURSEMENT 150.98 JOHNSON COUNTY RECORDER RECORDING FEES 28 JOHNSON COUNTY REFUSE INC RECYLCING 4,270.50 JOHNSON COUNTY SHERIFF APRIL POLICE PROTECTION 5,951.83 LINN COUNTY REC ELECTRIC ACCOUNTS 496.05 LINN COUNTY REC ELECTRIC ACCOUNTS 107.23 LINN COUNTY REC ELECTRIC ACCOUNTS 152.76 LINN COUNTY REC ELECTRIC ACCOUNTS 378.24 LINN COUNTY REC ELECTRIC ACCOUNTS 24.38 LINN COUNTY REC ELECTRIC ACCOUNTS 34.84 LYNCH MICHAEL RAISER TRST ROBERTS FERRY RD. COUNCIL PACK 1,575.00 Cit\, Council Work session —clida E'a�� i,f 7 MERRY MAIDS CLEANING SERVICES 12S METRO PAVERS PAY ESTIMATE #2 108,330.50 MID -AMERICAN ENERGY NATURAL GAS 86.6 MID -AMERICAN ENERGY NATURAL GAS 103.52 NET -SMART INC SECRURITY MAINTENANCE SS NORTH LIBERTY LEADER LEGAL PUBLISHING 433.96 OFFICE EXPRESS OFFICE SUPPLIES 56.85 OFFICE EXPRESS OFFICE SUPPLIES 103.8 OFFICE EXPRESS OFFICE SUPPLIES 79.9 OFFICE EXPRESS SUPPLIES 51.83 OFFICE EXPRESS SUPPLIES 36.48 PITNEY BOWES PURCHASE POWER POSTAGE METER 1,020.99 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 722.07 US CELLULAR CELL PHONES 425.77 VISA HILLS BANK CREDIT CARDS 167.56 VISA HILLS BANK CREDIT CARDS 1,139.00 VISA HILLS BANK CREDIT CARDS 149.82 WELLMARK MEDICAL INSURANCE 5,206.06 **** PAID TOTAL***** 192,159.24 **** SCHED TOTAL***** 2,051.58 *****REPORT TOTAL ***** 194,210.82 001 GENERAL 24,420.96 110 ROAD USE TAX 1,953.84 112 EMPLOYEE BENEFITS 2,082.42 200 DEBT SERVICE 795.52 307 CAP PARK ST S PAVING PROJECT 913.75 310 CAP PARKS TRAILS PROJECTS 114,019.25 312 ROBERTS FERRY CAP PROJECTS 18,960.00 600 WATER 4,429.53 610 SEWER 21,388.80 612 OLD TOWN PHASE 0 1/1 SEWER 976.25 670 RECYCLING 4,270.50 2. Consideration of Pay Estimate #2 — Metro Pavers, Inc — Motion to Approve by Upton. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Estimate #16 — Rathje Construction —Motion to Approve by Upton. Second by Bartels. City Council \\"ork Session Age iula P�l�c�of7 All ayes, motion carried. 4. Discussion and Consideration of Clearing Tree Line at Sewer Plant and Council Action as Needed Motion to approve JEDD Construction Bids of $10250 to clear tree line at sewer plant by Kahler. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of Possible Utility Bill Forgiveness for 265 Woodfield Drive and Council Action as Needed Council requested to have City Hall prepare a proposal to approve forgiving a portion of the Utility Bill for 265 Woodfield Drive for an upcoming meeting. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report — he attended the Joint Entities Meeting and was asked about the minimum wage Tiffin approved. 2. City Council Reports — Jim and Al attended the Clear Creek Watershed meeting and Al Havens became Tiffin's Representative and Jim as the second. Al Havens spoke about Clean Up day and the Hazardous Waste Wagon. 3. Director of Public Work's Report — Requested to have some kind of access to the multi-plex buildings in order to disconnect the meters. As of now unable to shut off individual units without shutting off the whole building. 4. Building Official Report — Nothing new to report. 5. City Engineer's Report — Ben Carhoff- Sulzco is working on services. Light poles are up in Willow Ridge but are not turned on yet. Jay — Roberts Ferry is graded and will start paving on Monday. Monday — HWY 6 storm sewer should be starting. Within 3 weeks we should be all paved. 6. City Attorney's Report — RISE Agreement they are still trying to get ahold of the attorney of the Villages. 7. City Administrator's Report — DOT Invite to the Forevergreen exchange project. Draft of the report from the goal setting session. Goal Setting Packet will be on next agenda for approval. Mayor request to have CIP update in next work session if time permits. Small change to Ireland Ave project for Morgan's Service in regards to the electric service and will be paving and 8ft x 88ft section for concrete instead of asphalt and will save around $ l Ok. Scheduled a phone call to Data Tech conference call for Cit} Cmincil NVork Scti�Io,li A ,Cil a P i`,c 6 ()f' budget amendment. May need to request a short special council meeting for the budget amendment. Requesting to do Advertising on ball fields with vinyl signs. Doug's one year anniversary is next week and the next meeting will be his review. Council has requested a 360 reivew. N. Adiournment Motion to adjourn by Upton. Second by Kahler. All ayes, meeting adjourned at 7:53 PM &kLuls: A,� May 3, 2016 Ashley Plat , puty City k City COUIICII Work- Scssioii A!gcnd:i ['a`,C r of