HomeMy Public PortalAbout2023-05-11 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, May 11, 2023
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
Boone/Bancroft Conference Room
Note: VIRTUAL and IN -PERSON MEETING
To join virtually:
https://ieffersoncity webex com/ieffersoncity/i php7MTID=m3af4b25387llel746a4a6b404bcb108e
To join virtually call -in available at 1-404-397-1516
Meeting number (access code): 2481 730 4786
Meeting password: 1234
TENTATIVE AGENDA
1. Introductions
2. Approval of the April 13, 2023 Committee meeting minutes
3. Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues
4. Business
1) Wildwood Drive—City/County Project (David Bange/Eric Landwehr)
2) Monroe Street retaining wall design contract — City/County Project (David Bange)
3) Wastewater Fund Loan Closings (Eric Seaman)
4) MSP Update — City/County Project (David Bange)
5) Demolition Update — Lafayette & School Street (David Helmick)
6) Parking Discussion
5. New/Old Business
6. Reports:
a. Neighborhood Service Grant Updates (Rachel Senzee)
b. Sales Tax Projects Report (David Bange)
7. Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the
Americans with Disabilities Act. Please allow three business days to process the request.
Please call (573) 634-6410 with questions regarding agenda items.
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Boone/Bancroft Conference Room and Virtual
April 13, 2023
Committee Members Present:
Attendance
Ron Fitzwater
13 of 13
David Kemna
12 of 13
Mike Lester
13 of 13
Mark Schreiber
11 of 13
Scott Spencer
12 of 13
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Don Fontana, Engineering
Eric Bowers, Airport Supervisor
Clint Smith, Director of Planning & Protective Services
David Grellner, Interim Director of Planning & Protective Services
Rachel Senzee, Neighborhood Services Supervisor
Katrina Williams, Planner II
Dave Helmick, Housing/Property Supervisor
Grant Harmann, IT
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Matt Schofield, Fire Chief
Angie Haslag, Administrative Assistant
Brenda Wunderlich, Administrative Supervisor
Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this
time.
1) Closed Session
A motion to go into Closed Session to discuss the following:
i. Real Estate [Sec. 610.021(2)]
Councilman Lester moved seconded by Councilman Kemna to go into closed session
meeting. The Committee proceeded with Closed Session with the following vote:
Councilman Fitzwater Aye
Councilman Kemna Aye
Councilman Lester Aye
Councilman Schreiber Aye
Councilman Spencer Aye
4) Adjourn Closed Session
Minutes/Jefferson City Public Works and Planning Committee
April 9, 2023
Councilman Kemna moved and Councilman Lester seconded to go in to open session
meeting at this time (8:05 a.m.), motion carried with the following vote:
Councilman Fitzwater Aye
Councilman Kemna Aye
Councilman Lester Aye
Councilman Schreiber Aye
Councilman Spencer Aye
The following guests attended the meeting: Jeff Ahlers, Eric Landwehr, Paul Samson, Glen
Costales, Aaron Mealy, Mark Schwartz and Mayor Carrie Tergin.
1) Introductions
No formal introductions were made at this time.
Chairman Fitzwater moved agenda item 5) Reports to first item on agenda.
2) Approval of the March 9, 2023 Committee meeting minutes
Councilman Kemna moved and Councilman Schreiber seconded to approve the March 9,
2023 meeting minutes, motion carried.
5) Reports:
a. Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee gave an update on the grants and projects. Ms. Senzee also informed
Committee members they have begun working on the next five-year Entitlement Plans.
** At this time Committee Chairman Councilman Fitzwater stepped out and turned the meeting
over to Vice Chair Councilman Kemna (8:24 a.m.)
3) Business
1. US Hwy 54 Improvements North Jefferson City (David Bange)
Mr. Bange explained staff is recommending that the Council support MoDOT's option 2
or 3 and indicated that the City has spoken to the MoDOT project manager.
There was discussion among Committee members, staff and those present regarding
the various options and reiterating the Committee's endorsement of option 3.
2. Parking (Britt Smith)
a. Madison Street Parking Garage
No further discussion
b. 100 block of Madison parking
Mr. Smith explained staff has received concern for the new rate and changes in fines
enforced in front of the Governor's Mansion. Staff recommends to change it to a 4-hour time
limit at $.50/hr.
Minutes/Jefferson City Public Works and Planning Committee
April 9, 2023
Councilman Spencer moved, seconded by Councilman Lester to forward staffs
recommendation of a 4-hour time limit with a $.50/hr rate and a change in the violation rate. All
in favor, motion carries.
c. Parking Rate Adjustments
Mr. Smith explained the adjustment in the rate structure is needed. The last rate
adjustment increase was made in 2005. Staff recommends seven-year period with a 10% rate
increase for one year and revisit, or a full schedule rate increase of 10% for the first 2 years and
a 70% rate adjustment after.
There was discussion among Committee members, staff, and those present regarding
the rate schedule
Councilman Spencer moved, seconded by Councilman Schreiber to endorse a full
schedule rate increase for a seven-year period. All in favor, motion carries
** At this time Committee Chairman Councilman Fitzwater returned to meeting (8:49 a.m.)
3. Overlay and Street Rating (Britt Smith)
Mr. Smith presented to members that the City had partnered with Columbia Research for
street rating and presented graphs on the current pavement ratings. Mr. Smith informed
members the cost of services and materials has risen from $84.00/ton to $104/ton. Staff
recommends funding to get as many streets overlaid as possible.
There was discussion among Committee members, staff, and those present. Mr.
Morasch noted there is an item on the council agenda for approving $1.6 million.
Councilman Kemna moved and Councilman Spencer seconded to propose $800,000.00
from Sales Tax G be allocated to the street overlay for 2023. All in favor, motion carries.
4. MSP/Chestnut Street Extension (David Bange)
Mr. Bange presented an update. He noted there is a current prison wall in question in
reference as to keep or tear it down. Mr. Bange also proposed a cross section in the area. Mr.
Morasch noted this is a City/County funded project. Staff is looking for clarity on how to proceed.
There was discussion among Committee members, staff, and those present regarding a
parking lot, utilities, retail spaces and added infrastructure.
Councilman Fitzwater recommends staff move forward with the current design.
5. Landmark Award for 1431 Greenberry (Rachel Senzee)
Ms. Senzee gave presentation on Landmark Award recommendation for 1431
Greenberry, also known as the Dewey house. Staff recommends approval and move to
full council.
Council Schreiber moved and Councilman Kemna seconded to the refer to the City
Council with recommendation to approve. All in favor, motion carries.
Minutes/Jefferson City Public Works and Planning Committee
April 9, 2023
4
4) Citizen opportunity to address Council/Staff on Stormwater and Other Public
Works Issues)
Mr. Eric Landwehr updated the committee on multi -motile project. Funding is there and they
are pursuing more grants.
Mr. Glen Costales spoke in opposition to a new sidewalk in the area of Plymouth Rock on
Vieth Drive and Satinwood.
Ms. Mackenzie Walker, via WebEx, questioned the landscape plan for the MSP site and is
hoping native landscaping will be used.
Mr. Ryan Mohlman informed the committee members that demolition on Capital Avenue has
been completed and is currently being seeded and strawed. He also mentioned the old Church
next to the Police Department is on line to being demoed. He noted some historic elements of
the church have been saved and will be reused.
Councilman Kemna showed appreciation the committee members and City staff on the work
this committee has done during his time on the council.
5) Moved to first item on agenda
6) Adjourn
Councilman Lester moved to adjourn the meeting at this time (9:58 a.m.)
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.ieffersoncitymo.gov
Date: May 9, 2023
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer j>
Subject: Monroe Street Update
Staff is providing the Committee with an update on the Monroe Street Project
At the March Public Works and Planning Committee meeting a discussion of the Joint City/County
Sales tax projects were discussed and staff left the meeting with the understanding that the Monroe
Street project should be pursued, and that the design should include street and aesthetic improvements
to the area between the Highway and Dunklin Street and the current one-way section should be
widened so that it could accommodate two-way traffic and parking on one side.
To move this project forward staff has divided the project into two phases. The first phase would include
the work between the highway and Dunklin Street and the street widening through the one-way section
as a second phase.
The survey of the first phase has been completed. Preliminary design work has begun and a 38-foot-
wide street is being proposed with curb and gutter and 11-foot-wide driving lanes and an 11-foot lane
that will serve as the left-hand turn pocket at the intersections and a left-hand turn lane for the driveway
entrances. It is envisioned that the sidewalk will abut the curb and retaining walls placed to hold back
the hillside where necessary and to beautify the remainder of the rock cut area. A new traffic signal will
be designed at the intersection at Dunklin Street which will include overhead signal indications as well
as pedestrian heads and detection. It is anticipated that construction on this portion of the project would
take place next year.
Survey work has begun on the section of Monroe Street that is currently a one-way street. It is
anticipated that the preliminary design will begin on this portion of the project in the spring of 2024.
Based on the discussions of this Committee at their March meeting staff is of the understanding that the
street is to be widened to the east such that two lanes of travel can be achieved as well as maintaining
on street parking on the western side of the street.
It is projected that right of way plans for this section could be completed by the end of 2024 or early
2025. Upon approval of the plans staff would begin the process of acquiring the right of way needed for
the project. Given the number of properties affected this process could be reasonably assumed to take
UAPublic Works\Engineeringldbange\PUBLIC WORKS & PLANNING1202315.2023UAonroe Street.docx
Memorandum
9 to 12 months to complete. Final plans could then be developed and the project reach construction in
the spring of 2026.
Preliminary estimates place the cost of the first phase of the project at $750,000 and phase 2 at
$2,750,000.
If you have any questions or concerns I can be reached at 634-6433.
UAPublic Works\Engineedngldbange\PUBLIC WORKS & PLANNING1202315-20231Monroe Street.docx
Monroe Street Highway 50 to Dunklin
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Department of Public Works
Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitymo.oro
Date: May 9, 2023
To: Public Works and Planning Committee
From: Eric Seaman, Wastewater Division Director #634-6443
Subject: Short Term Loan and Wastewater Fund Loan Closings
As you are aware, the $44M Wastewater Bond Issue in 2022 was overwhelming approved by voters with over
84% voting in approval. The delay for the Comprehensive Annual Financial Report (CAFR) will delay access to
loan funds until Fall, 2023. Staff has identified some projects that need to proceed prior to a potential loan
closing in September/October, 2023. They are:
St. Mary Blvd Sewer Replacement - Phase 1 $185,000
Westview Sewer Upgrade with CCPW $670,000
Large Sewer Repair on Missouri Blvd $145,000
Total Immediate Need $1 M
Local banks can finance short term for effective interest of approximately 5%. It is recommended that we seek
a short-term loan that can be paid off this Fall with a lower interest conventional loan (-3.6%). There is no loss
in bond capacity for short-term financing in this manner.
Staff further recommends a series of loan closings to fund wastewater improvements for the next two years:
• One Conventional Loan that can be used for improvement and replacement of sanitary sewer
infrastructure in various locations. (Interest Rate - 3.6%)
• Two State Revolving Loan Fund projects that are required to be very site s ecific Interest Rate <2%).
Date
Loan Type
Amount
Projects Funded
Remaining
Bonding
Authority
Present
$441V!
September,
Conventional
$4M
Reimburse/Closeout Line of
2023
Credit
Trenchless Sewer Replacements
$40M
Holts Summit Meter
Public Works CORE - improve the Community - take Ownership - deliver Results - Empathize with the customer
January, 2024
State Revolving
$14M
Biosolids Upgrade
$26M
Loan Fund
September,
State Revolving
$7M
Westview Pump Station and
$19M
2024
Loan Fund
forcemain Upgrade
The legislation will include:
1) Resolution with a local for Short- term loan
2) Approval of contracts:
a. Financial Advisor, Piper Sandler & Co,
b. Bond Counsel, Gillmore & Bell, P.C.
3) A resolution to "go -to -market" for a $4M bond sale
4) Approval of bond sale and final loan conditions
All of these can be done at normal City Council meetings.
The projects funded by the proposed $4M loan closing in September/October, 2023 were characterized as
Priorities 1 & 2 in the Bond issue:
Project
Estimated Cost
Trenchless Sewer Main Replacement
$1,300,000
Retirnance Line -of -Credit (above)
$1,000,000
Westview Pump Station and Forcemain Final Design
$900,000
St. Marys Blvd Sewer Replacement (Phase 2)
$320,000
Tree Valley/Edgewood Relief Sewer (Basin 10)
$217,000
Holts Summit Connection Improvement
$150,000
Estimated Fees and Closing Costs
$113,000
Total
$4,000,000
CC: Ryan Moehlman
Sheila Pearre
Public Works CORE -improve the Community -take Ownership —deliver Results —Empathize with the customer
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.jeffersoncitvmo.gov
Date: May 9, 2023
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer
Subject: Typical Cross Section of the Chestnut Street Extension into the MSP
Staff is requesting that the Committee choose a proposed typical section for the Chestnut Street
extension in the MSP.
At the April meeting of the Public Works & Planning Committee staff presented a typical cross section
for the Chestnut Street extension. The section consisted of a 30 -foot -wide pavement section including
curb and gutter and two 12.5 -foot wide driving lanes. The section also included a 10 -foot -wide
greenway along the western side of the street and a typical sidewalk on the eastern side. The eastern
side also contained a stormwater swale that was intended to filter the stormwater from the street so as
to meet the City's own water quality requirements. The swale would contain appropriate plantings and
the area to the western side of the street would provide space for large trees and other landscaping.
In the time since the April meeting staff have been informed that the State has required the street
design to include on street parking in exchange for a time extension for the start of the project.
To address this requirement two options have been developed including one in which parallel parking is
provided on both sides of the street and another in which angled parking is provided on the eastern
side. The former would allow for approximately 61 spaces while the latter would conceptually provide
for 77 spaces.
Both of these options would consume the space that was originally planned for the stormwater swale
and will require the piping and treatment of stormwater in some other fashion.
There could be alterations and shifting of these sections within the right of way but generally the angled
parking option allows for the retention of the pedestrian amenities and the landscaping that was
envisioned on the western side of the street in the no street parking option. The parallel parking option
if centered on the right of way would diminish pedestrian and landscaped space between the street and
the prison wall.
Conceptual layouts of these options are attached.
If you have any questions or concerns I can be reached at 634-6433.
U:1Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING1202315-20231MSP Cross Section.docx
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DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works & Planning Committee
THROUGH: Clint Smith, Planning & Protective Services Director
FROM: Rachel Senzee, Neighborhood Services Supervisor
DATE: May 11, 2023
RE: Neighborhood Services' Grants Status Report
Due to the increased amount of federal funding, Neighborhood Services will maintain a
standing agenda item to update Council and the Public. The status report will include
current projects and subgrant information, pending application statuses, and upcoming
funding opportunities. Informational links will also be provided, when available.
The intent of the grant status report is to:
1. Update the Public about funding opportunities
2. Give Council the information necessary to provide their respective constituency
3. Provide information to support budgetary decisions
Committee Request: None — information only.
For questions or comments, please contact Rachel Senzee at
rsenzee a@jeffersoncitymo.gov or 573-634-6305.
Neighborhood Services Grants Update
Public Works & Planning — May 11, 2023
Current Project Status:
Economic Development Administration (EDA)-DR MSP Infrastructure
$3,099,595 Total Project Cost
Current Timeline:
• MSP Redevelopment Coalition: Office of Administration (OA), DNR, City, JCREP, CMPS,
meet once a month to coordinate development projects
• Programmatic Agreement with SHPO/EDA —ASAP
o SHPO recommended getting MSP listed on National Register — draft received
comments for editing.
o Smaller group is currently focused on the PA
■ Current draft includes the following terms of mitigation:
• National Register Nomination for MSP
• Archaeological monitoring before and after demolition
• Design review process through PUD — layer of architectural review
in line with Secretary of Interior Standards needed
• Job creation component needed with a new beneficiary. Beneficiary may be the One
Health Lab, Primary Care Association, and/or new developer
• A formal grant amendment, to reflect updated timelines, will be sent Council once EDA
approves
• Construction —Spring 2023 —January 2026
EDA CARES — Economic Recovery Plan "' $30,000 - $70,000 (Through RPC)
Current Timeline:
• Working with JCREP and RPC to create a Broadband Infrastructure Plan. A completed
plan will incentivize broadband providers to build out broadband infrastructure in Cole
County.
• Finley Engineering has provided a draft broadband plan for Cole County. Plan is in
review, but shows 18% of Cole County is unserved or underserved:
Speeds Passings
Unserved Less than 25/3 Mbps 6,415
Underserved From 25/3 Mbps to 100/20 Mbps 744
Served 100/20 Mbps or faster 32,576
Total 39,735
• State is engaged in a series of broadband public engagements to develop a Broadband
Equity, Access, and Development plan for the State of MO that comes with a minimum
of $100 million to each State; in addition, $37.5 billion will be allocated based on
unserved and underserved locations
o New Federal Communication Commission (FCC) Maps — shows Cole County 100%
built out
Community Development Block Grant (CDBG) — Entitlement Funds — PY2022 $290,506
Current Timeline:
• Spend funds by December 31, 2023
• Projects include:
o Down Payment Assistance (met goal)
o Emergency Home Repair
o Voluntary Demolitions
• Analysis of Impediments of Fair Housing Choice plan is required to be updated every five
years.
o Working with consultants — RKG
■ Currently gathering data
• 2023 Annual Action Plan
o Next Steps:
■ Public Comment period anticipated end of May/beginning of June
■ Public Works and Planning June 8
■ Due August 2023
• Consolidated Plan (2024-2029)
o Next Steps:
■ Public Comment period anticipated in August 2023
■ Due November 2023
CDBG-CARES (CV) — Childcare Facility Grants - $413,435
Current Timeline:
• Funds need to be spent by December 31, 2023
o Extensions given to Boys & Girls Club and Early Explorers —June 30, 2023
• $330,748 has been subgranted to 11 childcare facilities for: childcare subsidies,
overhead costs, or small construction projects to prepare, prevent, or respond to
COVID-19
• FYI
o COVID Stats: Out of 32 licensed daycare facilities in Jefferson City, 23 temporarily
or permanently closed during the pandemic.
o State ARPA — Child Care Relief/Innovative Start -Up Grants to connect business
with child care providers
o Jefferson City Area Chamber of Commerce has a workforce group working on the
child care
CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,309,300
• Next Steps:
o MHDC draft Qualified Allocation Plan (QAP) comes out in —May
■ Work with MHDC to give opposition a process vs. control
o Open multi -family in spring to allow developers greater planning time and
greater opportunity to engage stakeholders
o Prepare other funding programs
■ Planning ($250,000)— held kickoff meeting with DED February 16
• Possible projects
o Zoning code review
o Updates to Hazard Mitigation
o Other — (stormwater, fire, police, county)
■ Multi -Family
• Requesting the State raise the cap for multi -family rehab
o Will require an amendment to the State's Action Plan
• Working to design program for use of funds without LIHTC
Other Housing Strategies
• Need an organized structure to work on housing issues
o Housing Commission (recommending body) or;
o Quasi -governmental Housing Commission or;
o Independent body/CDC
Historic Preservation Fund (HPF)
Paul Bruhn Revitalization Grant - $675,000
• Six applications were funded:
o 109-111 Madison Street
o 113-115 Madison Street
o 114-122 E Dunklin
o 114-A High Street
o 206-210 E High Street
o 300 E High Street
• Next steps include:
o Have applicants begin professional design and get National Parks Service
approval based off Secretary of Interior's Standards.
o Environmental Reviews are complete for all properties except 206-210 E
High Street
■ 206-210 E High Street needs to satisfy structural issues before
conservation easement can be executed and federal funds can be
accessed.
o Conservation Easements — site visits completed
• Grant must be completed by September 30, 2024
Design Guidelines - $50,000
o Guide allows for historic preservation, new development, and
redevelopment
o Kick-off meeting held with H3 Studio consultants
West Main Phase II Architectural Survey
o Lower Jefferson subdivision (West Main)
o Contract will be signed by City Administrator for $23,000 to Stantec
State CDBG-CV Cole County EMS - $2,000,000
• Building an EMS facility on the corner of Adams and E. McCarty
• City is lead applicant
• Staff monitor and provide oversite
• Administration for City staff - $45,000
• Authority to Use Grant Funds has been issued
o Plans have been submitted for review
State CDBG-CV - $689,760
• Compass Health Planning - $100,000
o Market analysis focused on special needs and vulnerable populations
o Held kick-off meeting February 17
• Transformational Housing - $544,000
o Rehabilitate 101 Jackson into transitional housing
o Environmental Assessment is currently being reviewed by DED
■ MOA with SHPO for replacement of doors and windows
■ SHPO comments were received. Draft edits were completed and sent to
Transformational Housing and SHPO for review.
• Administration - $45,760 (staff time)
Community Revitalization Grant Program
o MSP Demo and rehab of historic structures
o Submitted for $2.1 million request; match is components of EDA grant
o Grant acceptance will be on the consent agenda at the May 15 Council meeting
Pending Applications:
Mid -MO Solid Waste Management District Grants
• Requested $25,000 to repair and paint 3 glass recycling bins
• Scored #1 — waiting on DNR approval
Department of Economic Development — American Rescue Plan Act Programs
• Local Tourism Asset Development Grant
o Received notification the City will receive $2,144,125 for hospitality
Energy Efficiency and Conservation Block Grant
• Formula grant in the amount of $76,770 is entitled to Jefferson City
o Need to produce an Energy Efficiency and Conservation Strategy plan
■ Future block grants will be available for implementation
■ The plan will create a pipeline to larger funding mechanisms identified in
the Bipartisan Infrastructure Law
Upcoming Opportunities:
RAISE Grants — Due April every year
• Funds up to $25 million in infrastructure projects
• 20% match, potentially less depending on project
• Opportunity to fund identified projects in:
o Metropolitan Transportation Plan (pg. 102)
Choice Neighborhood Planning Grant — Due July 2023
• Funds up to $500,000 for a two-year neighborhood Transformation Plan
• Housing Authority is interested in pursuing
• Transformation Plan implementation may be then pursued for up to $50 million
All things Bipartisan Infrastructure Law
• Link above includes timelines and local eligibility requirements