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HomeMy Public PortalAbout2023-05-11 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, May 11, 2023 7:30 a.m. John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room Note: VIRTUAL and IN -PERSON MEETING To join virtually: https://ieffersoncity webex com/ieffersoncity/i php7MTID=m3af4b25387llel746a4a6b404bcb108e To join virtually call -in available at 1-404-397-1516 Meeting number (access code): 2481 730 4786 Meeting password: 1234 TENTATIVE AGENDA 1. Introductions 2. Approval of the April 13, 2023 Committee meeting minutes 3. Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues 4. Business 1) Wildwood Drive—City/County Project (David Bange/Eric Landwehr) 2) Monroe Street retaining wall design contract — City/County Project (David Bange) 3) Wastewater Fund Loan Closings (Eric Seaman) 4) MSP Update — City/County Project (David Bange) 5) Demolition Update — Lafayette & School Street (David Helmick) 6) Parking Discussion 5. New/Old Business 6. Reports: a. Neighborhood Service Grant Updates (Rachel Senzee) b. Sales Tax Projects Report (David Bange) 7. Adjourn NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room and Virtual April 13, 2023 Committee Members Present: Attendance Ron Fitzwater 13 of 13 David Kemna 12 of 13 Mike Lester 13 of 13 Mark Schreiber 11 of 13 Scott Spencer 12 of 13 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Don Fontana, Engineering Eric Bowers, Airport Supervisor Clint Smith, Director of Planning & Protective Services David Grellner, Interim Director of Planning & Protective Services Rachel Senzee, Neighborhood Services Supervisor Katrina Williams, Planner II Dave Helmick, Housing/Property Supervisor Grant Harmann, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Matt Schofield, Fire Chief Angie Haslag, Administrative Assistant Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. 1) Closed Session A motion to go into Closed Session to discuss the following: i. Real Estate [Sec. 610.021(2)] Councilman Lester moved seconded by Councilman Kemna to go into closed session meeting. The Committee proceeded with Closed Session with the following vote: Councilman Fitzwater Aye Councilman Kemna Aye Councilman Lester Aye Councilman Schreiber Aye Councilman Spencer Aye 4) Adjourn Closed Session Minutes/Jefferson City Public Works and Planning Committee April 9, 2023 Councilman Kemna moved and Councilman Lester seconded to go in to open session meeting at this time (8:05 a.m.), motion carried with the following vote: Councilman Fitzwater Aye Councilman Kemna Aye Councilman Lester Aye Councilman Schreiber Aye Councilman Spencer Aye The following guests attended the meeting: Jeff Ahlers, Eric Landwehr, Paul Samson, Glen Costales, Aaron Mealy, Mark Schwartz and Mayor Carrie Tergin. 1) Introductions No formal introductions were made at this time. Chairman Fitzwater moved agenda item 5) Reports to first item on agenda. 2) Approval of the March 9, 2023 Committee meeting minutes Councilman Kemna moved and Councilman Schreiber seconded to approve the March 9, 2023 meeting minutes, motion carried. 5) Reports: a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants and projects. Ms. Senzee also informed Committee members they have begun working on the next five-year Entitlement Plans. ** At this time Committee Chairman Councilman Fitzwater stepped out and turned the meeting over to Vice Chair Councilman Kemna (8:24 a.m.) 3) Business 1. US Hwy 54 Improvements North Jefferson City (David Bange) Mr. Bange explained staff is recommending that the Council support MoDOT's option 2 or 3 and indicated that the City has spoken to the MoDOT project manager. There was discussion among Committee members, staff and those present regarding the various options and reiterating the Committee's endorsement of option 3. 2. Parking (Britt Smith) a. Madison Street Parking Garage No further discussion b. 100 block of Madison parking Mr. Smith explained staff has received concern for the new rate and changes in fines enforced in front of the Governor's Mansion. Staff recommends to change it to a 4-hour time limit at $.50/hr. Minutes/Jefferson City Public Works and Planning Committee April 9, 2023 Councilman Spencer moved, seconded by Councilman Lester to forward staffs recommendation of a 4-hour time limit with a $.50/hr rate and a change in the violation rate. All in favor, motion carries. c. Parking Rate Adjustments Mr. Smith explained the adjustment in the rate structure is needed. The last rate adjustment increase was made in 2005. Staff recommends seven-year period with a 10% rate increase for one year and revisit, or a full schedule rate increase of 10% for the first 2 years and a 70% rate adjustment after. There was discussion among Committee members, staff, and those present regarding the rate schedule Councilman Spencer moved, seconded by Councilman Schreiber to endorse a full schedule rate increase for a seven-year period. All in favor, motion carries ** At this time Committee Chairman Councilman Fitzwater returned to meeting (8:49 a.m.) 3. Overlay and Street Rating (Britt Smith) Mr. Smith presented to members that the City had partnered with Columbia Research for street rating and presented graphs on the current pavement ratings. Mr. Smith informed members the cost of services and materials has risen from $84.00/ton to $104/ton. Staff recommends funding to get as many streets overlaid as possible. There was discussion among Committee members, staff, and those present. Mr. Morasch noted there is an item on the council agenda for approving $1.6 million. Councilman Kemna moved and Councilman Spencer seconded to propose $800,000.00 from Sales Tax G be allocated to the street overlay for 2023. All in favor, motion carries. 4. MSP/Chestnut Street Extension (David Bange) Mr. Bange presented an update. He noted there is a current prison wall in question in reference as to keep or tear it down. Mr. Bange also proposed a cross section in the area. Mr. Morasch noted this is a City/County funded project. Staff is looking for clarity on how to proceed. There was discussion among Committee members, staff, and those present regarding a parking lot, utilities, retail spaces and added infrastructure. Councilman Fitzwater recommends staff move forward with the current design. 5. Landmark Award for 1431 Greenberry (Rachel Senzee) Ms. Senzee gave presentation on Landmark Award recommendation for 1431 Greenberry, also known as the Dewey house. Staff recommends approval and move to full council. Council Schreiber moved and Councilman Kemna seconded to the refer to the City Council with recommendation to approve. All in favor, motion carries. Minutes/Jefferson City Public Works and Planning Committee April 9, 2023 4 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) Mr. Eric Landwehr updated the committee on multi -motile project. Funding is there and they are pursuing more grants. Mr. Glen Costales spoke in opposition to a new sidewalk in the area of Plymouth Rock on Vieth Drive and Satinwood. Ms. Mackenzie Walker, via WebEx, questioned the landscape plan for the MSP site and is hoping native landscaping will be used. Mr. Ryan Mohlman informed the committee members that demolition on Capital Avenue has been completed and is currently being seeded and strawed. He also mentioned the old Church next to the Police Department is on line to being demoed. He noted some historic elements of the church have been saved and will be reused. Councilman Kemna showed appreciation the committee members and City staff on the work this committee has done during his time on the council. 5) Moved to first item on agenda 6) Adjourn Councilman Lester moved to adjourn the meeting at this time (9:58 a.m.) Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.ieffersoncitymo.gov Date: May 9, 2023 To: Public Works and Planning Committee From: David Bange P.E., City Engineer j> Subject: Monroe Street Update Staff is providing the Committee with an update on the Monroe Street Project At the March Public Works and Planning Committee meeting a discussion of the Joint City/County Sales tax projects were discussed and staff left the meeting with the understanding that the Monroe Street project should be pursued, and that the design should include street and aesthetic improvements to the area between the Highway and Dunklin Street and the current one-way section should be widened so that it could accommodate two-way traffic and parking on one side. To move this project forward staff has divided the project into two phases. The first phase would include the work between the highway and Dunklin Street and the street widening through the one-way section as a second phase. The survey of the first phase has been completed. Preliminary design work has begun and a 38-foot- wide street is being proposed with curb and gutter and 11-foot-wide driving lanes and an 11-foot lane that will serve as the left-hand turn pocket at the intersections and a left-hand turn lane for the driveway entrances. It is envisioned that the sidewalk will abut the curb and retaining walls placed to hold back the hillside where necessary and to beautify the remainder of the rock cut area. A new traffic signal will be designed at the intersection at Dunklin Street which will include overhead signal indications as well as pedestrian heads and detection. It is anticipated that construction on this portion of the project would take place next year. Survey work has begun on the section of Monroe Street that is currently a one-way street. It is anticipated that the preliminary design will begin on this portion of the project in the spring of 2024. Based on the discussions of this Committee at their March meeting staff is of the understanding that the street is to be widened to the east such that two lanes of travel can be achieved as well as maintaining on street parking on the western side of the street. It is projected that right of way plans for this section could be completed by the end of 2024 or early 2025. Upon approval of the plans staff would begin the process of acquiring the right of way needed for the project. Given the number of properties affected this process could be reasonably assumed to take UAPublic Works\Engineeringldbange\PUBLIC WORKS & PLANNING1202315.2023UAonroe Street.docx Memorandum 9 to 12 months to complete. Final plans could then be developed and the project reach construction in the spring of 2026. Preliminary estimates place the cost of the first phase of the project at $750,000 and phase 2 at $2,750,000. If you have any questions or concerns I can be reached at 634-6433. UAPublic Works\Engineedngldbange\PUBLIC WORKS & PLANNING1202315-20231Monroe Street.docx Monroe Street Highway 50 to Dunklin +. 5� F oPe oQe I I WL I o e I I a ` a I 1. F Sidewalk Driving Driving Driving Sidewalk (6') Lane (11') Lone (11') Lone (11') (6') Monroe Street through current one-way Section Match ex. Si ewalk Porkinq Driving Driving Si ewalk (5') Lane (8') Lane (11') Lane (11') (5') Department of Public Works Memorandum 320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitymo.oro Date: May 9, 2023 To: Public Works and Planning Committee From: Eric Seaman, Wastewater Division Director #634-6443 Subject: Short Term Loan and Wastewater Fund Loan Closings As you are aware, the $44M Wastewater Bond Issue in 2022 was overwhelming approved by voters with over 84% voting in approval. The delay for the Comprehensive Annual Financial Report (CAFR) will delay access to loan funds until Fall, 2023. Staff has identified some projects that need to proceed prior to a potential loan closing in September/October, 2023. They are: St. Mary Blvd Sewer Replacement - Phase 1 $185,000 Westview Sewer Upgrade with CCPW $670,000 Large Sewer Repair on Missouri Blvd $145,000 Total Immediate Need $1 M Local banks can finance short term for effective interest of approximately 5%. It is recommended that we seek a short-term loan that can be paid off this Fall with a lower interest conventional loan (-3.6%). There is no loss in bond capacity for short-term financing in this manner. Staff further recommends a series of loan closings to fund wastewater improvements for the next two years: • One Conventional Loan that can be used for improvement and replacement of sanitary sewer infrastructure in various locations. (Interest Rate - 3.6%) • Two State Revolving Loan Fund projects that are required to be very site s ecific Interest Rate <2%). Date Loan Type Amount Projects Funded Remaining Bonding Authority Present $441V! September, Conventional $4M Reimburse/Closeout Line of 2023 Credit Trenchless Sewer Replacements $40M Holts Summit Meter Public Works CORE - improve the Community - take Ownership - deliver Results - Empathize with the customer January, 2024 State Revolving $14M Biosolids Upgrade $26M Loan Fund September, State Revolving $7M Westview Pump Station and $19M 2024 Loan Fund forcemain Upgrade The legislation will include: 1) Resolution with a local for Short- term loan 2) Approval of contracts: a. Financial Advisor, Piper Sandler & Co, b. Bond Counsel, Gillmore & Bell, P.C. 3) A resolution to "go -to -market" for a $4M bond sale 4) Approval of bond sale and final loan conditions All of these can be done at normal City Council meetings. The projects funded by the proposed $4M loan closing in September/October, 2023 were characterized as Priorities 1 & 2 in the Bond issue: Project Estimated Cost Trenchless Sewer Main Replacement $1,300,000 Retirnance Line -of -Credit (above) $1,000,000 Westview Pump Station and Forcemain Final Design $900,000 St. Marys Blvd Sewer Replacement (Phase 2) $320,000 Tree Valley/Edgewood Relief Sewer (Basin 10) $217,000 Holts Summit Connection Improvement $150,000 Estimated Fees and Closing Costs $113,000 Total $4,000,000 CC: Ryan Moehlman Sheila Pearre Public Works CORE -improve the Community -take Ownership —deliver Results —Empathize with the customer Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.jeffersoncitvmo.gov Date: May 9, 2023 To: Public Works and Planning Committee From: David Bange P.E., City Engineer Subject: Typical Cross Section of the Chestnut Street Extension into the MSP Staff is requesting that the Committee choose a proposed typical section for the Chestnut Street extension in the MSP. At the April meeting of the Public Works & Planning Committee staff presented a typical cross section for the Chestnut Street extension. The section consisted of a 30 -foot -wide pavement section including curb and gutter and two 12.5 -foot wide driving lanes. The section also included a 10 -foot -wide greenway along the western side of the street and a typical sidewalk on the eastern side. The eastern side also contained a stormwater swale that was intended to filter the stormwater from the street so as to meet the City's own water quality requirements. The swale would contain appropriate plantings and the area to the western side of the street would provide space for large trees and other landscaping. In the time since the April meeting staff have been informed that the State has required the street design to include on street parking in exchange for a time extension for the start of the project. To address this requirement two options have been developed including one in which parallel parking is provided on both sides of the street and another in which angled parking is provided on the eastern side. The former would allow for approximately 61 spaces while the latter would conceptually provide for 77 spaces. Both of these options would consume the space that was originally planned for the stormwater swale and will require the piping and treatment of stormwater in some other fashion. There could be alterations and shifting of these sections within the right of way but generally the angled parking option allows for the retention of the pedestrian amenities and the landscaping that was envisioned on the western side of the street in the no street parking option. The parallel parking option if centered on the right of way would diminish pedestrian and landscaped space between the street and the prison wall. Conceptual layouts of these options are attached. If you have any questions or concerns I can be reached at 634-6433. U:1Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING1202315-20231MSP Cross Section.docx 4 kJ ta +w • .y r a '•% •� I xc • /. f. • • eA(4- 80.00' Right of Way 30 .00' Street width 10. 00' F1,00' • Greenwoy/Sidepoth Natural gas Elec tric 3.00' joint utility trench 2 .00% Type A curb and gutter Telephone/fiber Gutter with n otched curb Sanitary sewer St ormwat er swale 17.00' Water m ain 5.00' r_ Sidewalk co o- i i 4l' • v. rA • etl s 0r Parallel Parking on both Sides of Street y 1 rr- 8.00' T 80.00' Right of Way 40 .00' 23 .00' 8 .00' 2.00%,, 2 .00 71 Natu ral gas Electric 3. 00' joint L Telephone/fiber utility trench Sanitary sewer W ater main gled Pa ing on Eas ein Side of Street :.. 0 @ % • `sR...‘• S- O 4 QP z 7¢;s, q_ tf4 0. • • •,R. 0 Angled Parking on Eastern side of Street r I T 1 1 I 10.00' Gree nwa y/Sidepath Natural gos Electric -.fib 3. 00' joint L J utility trench 11.50' 80.00' Right of Woy 1 Telepho ne/fiber r 47 .50' 23.00' -r 21 .50' 2.00 % 2 .00% 2.00% Type A curb and gutter c_ Sanitary sewer Water main 6.50' Sidew alk DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works & Planning Committee THROUGH: Clint Smith, Planning & Protective Services Director FROM: Rachel Senzee, Neighborhood Services Supervisor DATE: May 11, 2023 RE: Neighborhood Services' Grants Status Report Due to the increased amount of federal funding, Neighborhood Services will maintain a standing agenda item to update Council and the Public. The status report will include current projects and subgrant information, pending application statuses, and upcoming funding opportunities. Informational links will also be provided, when available. The intent of the grant status report is to: 1. Update the Public about funding opportunities 2. Give Council the information necessary to provide their respective constituency 3. Provide information to support budgetary decisions Committee Request: None — information only. For questions or comments, please contact Rachel Senzee at rsenzee a@jeffersoncitymo.gov or 573-634-6305. Neighborhood Services Grants Update Public Works & Planning — May 11, 2023 Current Project Status: Economic Development Administration (EDA)-DR MSP Infrastructure $3,099,595 Total Project Cost Current Timeline: • MSP Redevelopment Coalition: Office of Administration (OA), DNR, City, JCREP, CMPS, meet once a month to coordinate development projects • Programmatic Agreement with SHPO/EDA —ASAP o SHPO recommended getting MSP listed on National Register — draft received comments for editing. o Smaller group is currently focused on the PA ■ Current draft includes the following terms of mitigation: • National Register Nomination for MSP • Archaeological monitoring before and after demolition • Design review process through PUD — layer of architectural review in line with Secretary of Interior Standards needed • Job creation component needed with a new beneficiary. Beneficiary may be the One Health Lab, Primary Care Association, and/or new developer • A formal grant amendment, to reflect updated timelines, will be sent Council once EDA approves • Construction —Spring 2023 —January 2026 EDA CARES — Economic Recovery Plan "' $30,000 - $70,000 (Through RPC) Current Timeline: • Working with JCREP and RPC to create a Broadband Infrastructure Plan. A completed plan will incentivize broadband providers to build out broadband infrastructure in Cole County. • Finley Engineering has provided a draft broadband plan for Cole County. Plan is in review, but shows 18% of Cole County is unserved or underserved: Speeds Passings Unserved Less than 25/3 Mbps 6,415 Underserved From 25/3 Mbps to 100/20 Mbps 744 Served 100/20 Mbps or faster 32,576 Total 39,735 • State is engaged in a series of broadband public engagements to develop a Broadband Equity, Access, and Development plan for the State of MO that comes with a minimum of $100 million to each State; in addition, $37.5 billion will be allocated based on unserved and underserved locations o New Federal Communication Commission (FCC) Maps — shows Cole County 100% built out Community Development Block Grant (CDBG) — Entitlement Funds — PY2022 $290,506 Current Timeline: • Spend funds by December 31, 2023 • Projects include: o Down Payment Assistance (met goal) o Emergency Home Repair o Voluntary Demolitions • Analysis of Impediments of Fair Housing Choice plan is required to be updated every five years. o Working with consultants — RKG ■ Currently gathering data • 2023 Annual Action Plan o Next Steps: ■ Public Comment period anticipated end of May/beginning of June ■ Public Works and Planning June 8 ■ Due August 2023 • Consolidated Plan (2024-2029) o Next Steps: ■ Public Comment period anticipated in August 2023 ■ Due November 2023 CDBG-CARES (CV) — Childcare Facility Grants - $413,435 Current Timeline: • Funds need to be spent by December 31, 2023 o Extensions given to Boys & Girls Club and Early Explorers —June 30, 2023 • $330,748 has been subgranted to 11 childcare facilities for: childcare subsidies, overhead costs, or small construction projects to prepare, prevent, or respond to COVID-19 • FYI o COVID Stats: Out of 32 licensed daycare facilities in Jefferson City, 23 temporarily or permanently closed during the pandemic. o State ARPA — Child Care Relief/Innovative Start -Up Grants to connect business with child care providers o Jefferson City Area Chamber of Commerce has a workforce group working on the child care CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,309,300 • Next Steps: o MHDC draft Qualified Allocation Plan (QAP) comes out in —May ■ Work with MHDC to give opposition a process vs. control o Open multi -family in spring to allow developers greater planning time and greater opportunity to engage stakeholders o Prepare other funding programs ■ Planning ($250,000)— held kickoff meeting with DED February 16 • Possible projects o Zoning code review o Updates to Hazard Mitigation o Other — (stormwater, fire, police, county) ■ Multi -Family • Requesting the State raise the cap for multi -family rehab o Will require an amendment to the State's Action Plan • Working to design program for use of funds without LIHTC Other Housing Strategies • Need an organized structure to work on housing issues o Housing Commission (recommending body) or; o Quasi -governmental Housing Commission or; o Independent body/CDC Historic Preservation Fund (HPF) Paul Bruhn Revitalization Grant - $675,000 • Six applications were funded: o 109-111 Madison Street o 113-115 Madison Street o 114-122 E Dunklin o 114-A High Street o 206-210 E High Street o 300 E High Street • Next steps include: o Have applicants begin professional design and get National Parks Service approval based off Secretary of Interior's Standards. o Environmental Reviews are complete for all properties except 206-210 E High Street ■ 206-210 E High Street needs to satisfy structural issues before conservation easement can be executed and federal funds can be accessed. o Conservation Easements — site visits completed • Grant must be completed by September 30, 2024 Design Guidelines - $50,000 o Guide allows for historic preservation, new development, and redevelopment o Kick-off meeting held with H3 Studio consultants West Main Phase II Architectural Survey o Lower Jefferson subdivision (West Main) o Contract will be signed by City Administrator for $23,000 to Stantec State CDBG-CV Cole County EMS - $2,000,000 • Building an EMS facility on the corner of Adams and E. McCarty • City is lead applicant • Staff monitor and provide oversite • Administration for City staff - $45,000 • Authority to Use Grant Funds has been issued o Plans have been submitted for review State CDBG-CV - $689,760 • Compass Health Planning - $100,000 o Market analysis focused on special needs and vulnerable populations o Held kick-off meeting February 17 • Transformational Housing - $544,000 o Rehabilitate 101 Jackson into transitional housing o Environmental Assessment is currently being reviewed by DED ■ MOA with SHPO for replacement of doors and windows ■ SHPO comments were received. Draft edits were completed and sent to Transformational Housing and SHPO for review. • Administration - $45,760 (staff time) Community Revitalization Grant Program o MSP Demo and rehab of historic structures o Submitted for $2.1 million request; match is components of EDA grant o Grant acceptance will be on the consent agenda at the May 15 Council meeting Pending Applications: Mid -MO Solid Waste Management District Grants • Requested $25,000 to repair and paint 3 glass recycling bins • Scored #1 — waiting on DNR approval Department of Economic Development — American Rescue Plan Act Programs • Local Tourism Asset Development Grant o Received notification the City will receive $2,144,125 for hospitality Energy Efficiency and Conservation Block Grant • Formula grant in the amount of $76,770 is entitled to Jefferson City o Need to produce an Energy Efficiency and Conservation Strategy plan ■ Future block grants will be available for implementation ■ The plan will create a pipeline to larger funding mechanisms identified in the Bipartisan Infrastructure Law Upcoming Opportunities: RAISE Grants — Due April every year • Funds up to $25 million in infrastructure projects • 20% match, potentially less depending on project • Opportunity to fund identified projects in: o Metropolitan Transportation Plan (pg. 102) Choice Neighborhood Planning Grant — Due July 2023 • Funds up to $500,000 for a two-year neighborhood Transformation Plan • Housing Authority is interested in pursuing • Transformation Plan implementation may be then pursued for up to $50 million All things Bipartisan Infrastructure Law • Link above includes timelines and local eligibility requirements