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Home My Public Portal About2023-05-11 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Boone/Bancroft Conference Room and Virtual May 11, 2023 Committee Members Present: Attendance Scott Spencer, Chairman 1 of 1 Jack Deeken, V. Chairman 1 of 1 Mike Lester 1 of 1 Derrick Spicer 0 of 1 Mark Schwartz 1 of 1 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director David Bange, City Engineer Eric Seaman, Wastewater Division Director Don Fontana, Engineering Clint Smith, Director of Planning & Protective Services Rachel Senzee, Neighborhood Services Supervisor Dave Helmick, Housing/Property Supervisor Grant Harmann, IT Ryan Moehlman, City Counselor/Interim City Administrator Dustin Birch, Assistant City Attorney Angie Haslag, Administrative Assistant Staff Present (Online): Matt Schofield, Fire Chief Wanda Nichols, Parking Supervisor Russ Rackers, Street Supervisor Tia Griffin, Engineer Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Councilman Jeff Ahlers, Councilman Aaron Mealy, Mayor Ron Fitzwater, Gary Plummer, Cameron Gerber, Diane Gillespie, Natalie Newville, Cara Stark, Matt Green, Paul Samson, Claudia Young, Carrie Tergin, Eric Landwehr, Christine Boston, Julie Smith-News Tribune, Channel 13 Reporter, Brian Bernskoetter (online), Julie Allen (online) 1) Introductions Introductions of the new Council Committee members were made at this time. 2) Approval of the April 13, 2023 Committee meeting minutes Councilman Lester moved and Councilman Schwartz seconded to approve the April 13, 2023 meeting minutes, motion carried. Minutes/Jefferson City Public Works and Planning Committee May 11. 2023 2 3) Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues. The following citizens spoke on the parking moratorium in the Downtown Jefferson City area: Ms. Natalie Newville (Downtown Association), Ms. Carrie Tergin (Carrie’s Hallmark), Mr. Matt Green (Bar Vino/Bar Whiskey) and Ms. Julie Allen (online). Each spoke of their concerns for the fiscal impact on the businesses and the impact on patrons finding a parking spots near the business they wish to visit. Concerns were also voiced on all day parking on High Street being taken advantage of by State workers and business employees with having no form of enforcement in place. There was lengthy group discussion among Committee members, staff and guests present. Signage and enforcement were among topics discussed. 4) Business Chairman Spencer moved agenda item 4.6) Parking Discussion to the first item under Business 6. Chairman Spencer spoke and read a letter to Committee members, staff and guests present pertaining to the parking moratorium. Councilman Schwartz moved and Councilman Deeken seconded to change the parking language proposed by Councilman Hensley. Councilman Schwartz was asked to read the proposed change in language. Councilman Lester proposed an amendment to the language allowing staff to minimize motorized enforcement. Motion carries, with no amendment by the following roll call vote: Deeken – Aye Lester – Nay Schwartz – Aye Spencer – Aye Spicer – not in attendance 1. Wildwood Drive – City/County Project (David Bange/Eric Landwehr) Mr. Bange presented a slide show to the committee with options for the Wildwood Drive project. Mr. Landwehr, with Cole County Public Works, spoke to the new members about the background of the project and when the project actually began and what the next steps would be. He also spoke on the funding available for the project completion. Mr. Morasch informed the committee members there would be a draft agreement with the County stating the County would be the lead on this project. With little discussion among committee member and staff, Councilman Lester moved, seconded by Councilman Schwartz to endorse the project and move to full Council. Minutes/Jefferson City Public Works and Planning Committee May 11. 2023 3 Motion carries, with the following roll call vote: Deeken – Aye Lester – Aye Schwartz – Aye Spencer – Aye Spicer – not in attendance 2. Monroe Street retaining wall design contract – City/County Project (David Bange) Mr. Bange presented a slide presentation to members of the proposed project. He noted currently Phase1 to rebuild the retaining wall is to be designed in house and built within the next year. Mr. Bange then presented Phase2 carrying the project through to Woodlawn. There was discussion among Committee members and staff noting the need for Phase1, but have concerns about Phase2. Mr. Morasch noted this is just an update of Phase1; and the project will proceed. He asked if Phase2 is not wanted, to please inform staff. 3. Wastewater Fund Loan Closings (Eric Seaman) Mr. Seaman presented an update. Committee members were provided a memo with Loan funding fingures. Mr. Seaman informed that a short-term loan can be obtained more quickly and long-term loans can be added to back of the short-term loans. Mr. Morasch informed committee members that due to the audit not being complete , the City is not able to begin bonded projects and this is a way to move forward. There was brief discussion among Committee members and staff present regarding financing. Staff is looking for committee’s endorsement to proceed with short term financing. Councilman Lester moved, seconded by Councilman Deeken to endorse staff’s recommendation and move to full council to proceed with short term financing. Motion carries, with the following roll call vote: Deeken – Aye Lester – Aye Schwartz – Aye Spencer – Aye Spicer – not in attendance 4. MSP Update – City/County Project (David Bange) Mr. Bange gave an update and slide presentation which was provided in the packet. Mr. Bange spoke on two separate parking options for the area and staff will present both options to the State for their recommendations. There was discussion among Committee members and staff present. Minutes/Jefferson City Public Works and Planning Committee May 11. 2023 4 5. Demolition Update – Lafayette & School Street (David Helmick) Mr. Helmick presented an update on the demolition to be done at 408 Lafayette Street. A handout was given to Committee members and a slide presentation was shown. Mr. Helmick gave a little background of the property and how it became city owned. Mr. Moehlman also noted the Parks & Recreation Department has properties in the same area that they are in the process of demolishing. Mr. Clint Smith also spoke on the history of the property and why staff is bringing before the committee. There was discussion among committee members and staff present. Ms. Boston also spoke on the issue and noted concerns for the historical preservation of the site and questions of what will be put in that space. Councilman Lester moved, seconded by Councilman Deeken with recommendation of demolishing 408 Lafayette to move to full council. Mr. Moehlman also noted bids were received on three properties to demolish, giving the City a lower bid per property. Motion carries, with the following roll call vote: Deeken – Aye Lester – Aye Schwartz – Aye Spencer – Aye Spicer – not in attendance 6. Parking Discussion Moved under Agenda Item 3 5) New/Old Business Councilman Schwartz discussed the issue and concern with the safety of the Byrd Scooters in the Downtown area. He noted different areas of concern with the scooter agreement. With little discussion among committee members and staff, Councilman Schwartz moved, seconded by Councilman Deeken to move to full council to terminate the agreement and remove the scooters. Mr. Moehlman gave history of the agreement with the scooter company and noted an ordinance will need to be done. Motion carries, with the following roll call vote: Deeken – Aye Lester – Aye Schwartz – Aye Spencer – Aye Spicer – not in attendance 6) Reports: a) Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the highlighted areas in her handout provided. She noted there will be upcoming public comment opportunities for spending of grant Minutes/Jefferson City Public Works and Planning Committee May 11. 2023 5 funds. Councilman Spencer asked if there is a better way to promote the public comments on the City website. Ms. Senzee noted staff will look into it. b) Sales Tax Projects Report (David Bange) Mr. Bange spoke on the past and current sales tax projects for the City. He presented a handout at the meeting noting the current projects funded by the sales tax. 7) Adjourn Councilman Deeken moved, seconded by Councilman Lester to adjourn the meeting at this time (10:39 a.m.)