HomeMy Public PortalAbout20190911 - Agenda Packet - Board of Directors (BOD) - 19-24
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, September 11, 2019
Special Meeting starts at 5:00 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ROLL CALL
1. Administrative Office Project – Design Development Update (R-19-122)
Staff Contact: Jason Lin, P.E., Engineering and Construction Department Manager
General Manager’s Recommendation: Review and provide input on the current design development
plans to reconfigure and repurpose the recently purchased office building located at 5050 El Camino
Real, Los Altos, California.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
Meeting 19-24
Rev. 1/3/19
1. Approve August 28, 2019 Minutes
2. Claims Report
3. Contract Award for Budget Management Software to Questica Ltd. (R-19-121)
Staff Contact: Casey Hiatt, Information Systems and Technology Manager
General Manager’s Recommendation: Authorize the General Manager to enter into a three-year
contract with Questica Ltd. for an amount not to exceed $127,350 for budget software acquisition,
professional implementation services, and two years of software maintenance.
4. Proposed Agreement to exchange interests in real property between Frederick Holley and
Maud Gleason (Holley-Gleason) and Midpeninsula Regional Open Space District (District).
District to receive a public trail easement along a portion of Kennedy Trail in Sierra Azul
Open Space Preserve (portion of Santa Clara APN 537-15-028) in exchange for a solar panel
easement conveyed to Holley-Gleason at Sierra Azul Open Space Preserve (portion of Santa
Clara APN 537-15-027). Pursuant to Public Resources Code section 5540.5, a unanimous
vote of all seven Board members is required. (R-19-110)
Staff Contact: Allen Ishibashi, Sr. Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the
agreement to exchange interest in real property between the District and Holley-Gleason.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
5. Proposed Agreement to exchange interests in real property between Pacific Gas and Electric
Company (PG&E) and Midpeninsula Regional Open Space District (District). District to
receive a public roadway easement for a portion of Mt. Umunhum Road and a public trail
easement for a portion of Woods Trail in Sierra Azul Open Space Preserve (portion of Santa
Clara APN 583-24-004) in exchange for an easement for an existing gas line to be conveyed to
PG&E at Pulgas Ridge Open Space Preserve (portion of San Mateo County APN 050-470-
090). Pursuant to Public Resources Code section 5540.5, a unanimous vote of all seven Board
members is required. (R-19-109)
Staff Contact: Allen Ishibashi, Sr. Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the agreement to
exchange interest in real property between the District and PG&E.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
6. Bear Creek Road Culvert Replacement Funding Agreement between the County of Santa
Clara and Midpeninsula Regional Open Space District (R-19-123)
Staff Contact: Zachary Alexander, Capital Project Manager III, Engineering & Construction
Department
Rev. 1/3/19
General Manager’s Recommendation: Adopt a resolution authorizing the General Manager to
execute a Funding Agreement with the County of Santa Clara for the Briggs Creek Culvert
Replacement underlying Bear Creek Road.
INFORMATIONAL MEMORANDUM
• Highway 17 Trail Connections -- Summary of Comments from July 9, 2019 Public Workshop in
Los Gatos
• Pescadero-Butano Watershed Total Maximum Daily Load Regulations for Sediment Impairment
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section
54957(b)(1)
Title of Employee: Controller
General Counsel
General Manager
CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6
Agency designated representatives: Board of Directors
Unrepresented Employees: Controller
General Counsel
General Manager
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
Rev. 1/3/19
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on September 5, 2019, at the Administrative Offices of MROSD, 330 Distel Circle, Los
Altos California, 94022. The agenda and any additional written materials are also available on the District’s web
site at http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
R-19-22
Meeting 19-24
September 11, 2019
SPECIAL MEETING AGENDA ITEM 1
AGENDA ITEM
Administrative Office Project – Design Development Update
GENERAL MANAGER’S RECOMMENDATION
Review and provide input on the current design development plans to reconfigure and repurpose
the recently purchased office building located at 5050 El Camino Real, Los Altos, California.
SUMMARY
At their regular public meeting of May 22, 2019, the Board of Directors (Board) reviewed and
approved the schematic design plans (preliminary design renderings) and associated cost estimate.
Additionally, the Board approved an amendment for Noll & Tam Architects (Noll & Tam) to
provide design development, construction documents, permitting assistance, construction
administration, and as-built drawings for the tenant improvements of the Administrative Office
Reconfiguration Project (AO or Project). At the September 11 public meeting, the Board will
review and provide input on the design development plans (refined design plans) for the Project
with a focus on the following areas:
• Exterior site improvements
• Interior public space improvements
• Boardroom layout
DISCUSSION
Background
Midpeninsula Regional Open Space District (District) has been evaluating options to address the
lack of sufficient administrative office space to meet ongoing and long-term business needs since
2015, as the organization began to undergo significant internal restructuring to accelerate project
delivery, expand public service delivery, and ensure sufficient resources to manage public land
and access facilities. At the July 2017 public meeting, the Board adopted a resolution to enter
into a purchase and sale agreement for the building located at 5050 El Camino Real, Los Altos
CA (R-17-90). Escrow closed on the purchase on February 1, 2019.
At the December 6, 2017 public meeting, the Board approved the Space Needs Assessment & Basic
Program Report (R-17-128) for the Project. At the August 22, 2018 public meeting, the Board
approved a contract with the design consultant Noll and Tam Architects to assess and design the
new AO based on the Board-approved project design goals, program elements, and space needs (R-
R-19-122 Page 2
18-97 and R-18-100). At the October 24, 2018 public meeting, District staff and the Board began
the design process for the new AO by prioritizing project goals and space needs (R-18-123).
From January through May 2019, the Board held several public meetings to review and provide
feedback on the evolving schematic design scope of work, cost estimates, and alternatives to reduce
construction costs. At the May 22, 2019 public meeting, the Board approved the final schematic
design and associated cost estimate (R-19-64). On the same date, the Board approved a contract
amendment with Noll & Tam to continue with the remaining phases of the Project, including design
development, construction documents, permitting assistance, construction administration, and as-
built drawings.
After incorporating Board feedback during the schematic design phase, Noll & Tam proceeded with
the design development phase to further develop and describe the size and character of the design
elements. The three Project components that follow will be discussed at the September 11, 2019
public Board meeting. The final design development will return to the Board for approval at a
public meeting in October 2019. An updated cost estimate will also be presented at the October
meeting to verify that the design is within the May 2019 Board-approved project budget. Upon
Board approval of the design development phase, Noll & Tam will move forward with construction
documents followed by permitting. These documents will be more technical in nature compared to
design development and sufficient for bidding on and construction of the Project. Future Board
check-in meetings will be scheduled once construction documents are underway.
Exterior Site Improvements
Pedestrian Ramp and Outdoor Public Entrance Amenities
Noll & Tam has further refined the Board-approved exterior schematic design. A ramp that
conforms to the Americans with Disabilities Act (ADA) from the El Camino Real sidewalk to the
parking lot will be required. The design incorporates a code-compliant ADA concrete ramp with
handrails, concrete paving, planters, benches, bike racks, and concrete unit pavers. See
Attachment 1 for site plan and details. One Coastal Redwood tree adjacent to El Camino Real
sidewalk will need to be removed in order to provide proper width and grade for the ADA ramp.
Specific site amenities such as benches will be reviewed and discussed with the Board.
Landscape Trees
An arborist report was prepared in March 2019 to evaluate the health and condition of existing
trees. The evaluation assessed 65 total trees excluding smaller ornamental trees. There are 57
Coastal Redwoods (Sequoia sempervirens), 8 Camphor (Cinnamomum camphora), and 13
miscellaneous tree stumps. Tree condition varies from poor to good. See table below for a
summary. The report also indicates that the site has limited growing spaces, and past droughts
have caused notable health decline in some of the trees. Based on the arborist report and staff
inspections of the trees, the following are recommended for removal: 13 tree stumps, 5 camphor
(non-native) trees and 1 Coastal Redwood tree in poor condition, and 1 Coastal Redwood tree to
install an ADA ramp from the El Camino Real sidewalk to the building entrance. See Attachment
2 for full arborist report.
R-19-122 Page 3
Tree Species N/A Poor Fair Good Total Species Notes
Coastal Redwood
(Sequoia sempervirens)
1 3 53 57 Minimal spacing and
limited growing space,
decline notes in several
trees
Camphor
(Cinnamomum camphora)
5 1 2 8 Trees displayed extensive
die back and evidence of
topping present.
Stump 13 13
TOTALS 13 6 4 55 78
Parking Stalls, Outdoor Exterior Space, Exterior Sign
The site will be able to accommodate 141 regular and ADA parking stalls (94 at the ground level
and 47 in the garage), meeting the City of Los Altos parking requirements. A new deck area at
the back of the building, behind the Boardroom, has been incorporated into the design and will
provide an opportunity for a gathering space and planting to screen the Boardroom. Upon
consultation with Mission Trail Waste Systems, the garbage/recycling/compost enclosure area
will be relocated to the southeast corner of the site to maximize the usable space and minimize
odor into the building. A standard District logo exterior office sign will be installed at the corner
of El Camino Real and Distel Circle. See Attachment 3 for exterior sign alternatives.
Interior Public Space Improvements
Materials and Color Pallet for Interior Public Spaces
Noll & Tam has further refined the Board approved interior schematic design and proposes using
simple, cost effective, and sustainable materials that are within the project budget. Some key
design ideas include use of authentic natural materials (such as wood, cork, and stone) wherever
possible, bringing the outdoors in to create warm and light-filled spaces, using natural colors
found in nature, incorporating elements from District preserves, and providing flexibility in the
use of the space. The main public space will be located at the center of the building with
connections to the public sidewalk through the plaza into the lobby, atrium, and Boardroom. See
Attachment 4 for interior layout plans.
Lobby and Atrium
The lobby and atrium will incorporate a combination of rustic and industrial design with wood
from the preserves (see below for explanation of source material). The lobby flooring will be of
concrete with a topographic pattern extending from the plaza into the lobby. The main lobby
walls are proposed to be of wood with a dark gray wall inscribed with a quote that embodies the
District’s mission and/or resonates with District values. The reception desk is planned to be of a
non-wood texture material such as cork and paperstone. The atrium area flooring is proposed to
be a warm, mid-tone neutral carpet with variation of color and texture. The lighting will be linear
light fixtures around the perimeter of the atrium opening and in the acoustic ceiling tiles. Samples
for materials and finishes will be presented and discussed at the September 11 Board meeting.
See Attachment 5 for lobby and atrium layout, and proposed materials and finishes.
Source Wood Material
District staff and Noll & Tam are looking into the reuse and repurposing of felled trees, stockpiled
wood, and/or non-native trees identified for removal. Some architectural usage of this material
R-19-122 Page 4
includes stair treads, handrails, benches, interior finishes, desks, signage, and/or the Boardroom
dais. Additional evaluation is required to determine the feasibility based on material conditions,
cost (removal, transport, mill, and woodwork), and design opportunities. There are currently five
sources of wood identified and under evaluation:
• Blackwood acacia (Acacia melanoxylon) at Purisima Creek Redwoods Preserve. Natural
Resources staff are evaluating the restoration of approximately 17 acres of redwood/mixed
conifer forest that is invaded by this non-native, invasive acacia species and located along the
planned Purisima-to-the-Sea regional trail corridor. Some of these non-native plants to be
removed are large enough to be suitable for milling and reuse.
• Redwood trees from Bear Creek Redwoods Preserve. Several 15 to 18-inch diameter at breast
height (dbh) segments of redwood trees have been stockpiled at the Preserve. These trees
either fell naturally or were brought down to improve traffic and line-of-sight safety as part of
the construction of the newly opened public access parking lot. Mitigation measures for tree
removal are being implemented separately by Natural Resources. These redwood trees were
cut into large sections that may be salvaged and reused.
• Redwood trees from La Honda Creek Preserve. Several large old-growth redwood trees fell
during a major landslide event. The majority of the trees are 8 feet dbh and may be salvaged
and reused.
• Barn wood stockpile from La Honda Creek Preserve. Old barn wood from prior demolition
projects of dilapidated buildings that needed to be removed for public safety to open lower La
Honda Preserve to public access were saved and stockpiled. This material was inspected and
determined as non-hazardous and are available for reuse.
• Redwood trees to be removed by PG&E at El Corte de Madera Creek Preserve. PG&E is
planning to remove several 30 to 36-inch dbh redwood trees along Bear Gulch Road to
address fire risk concerns along their power lines. Staff has reached out to PG&E to
coordinate logistics on reusing the trees.
See Attachment 6 for site photos at each location.
Bird Safe Design
Noll & Tam continues to coordinate with the District, Santa Clara Valley Audubon Society
(Audubon Society), bird friendly glass suppliers, and American Bird Conservancy (ABC) to
develop a cost effective, bird safe window that balances solar performance, aesthetics, and bird
safety. The type and pattern of the fritted window will need to be tested and approved by ABC.
However, the testing and approval process will not be completed until 2020. Noll & Tam will
continue to track the approval process and work with Audubon Society on the appropriate bird
safe window product. The Board will be informed of the final glass specifications before they are
incorporated into the bid package documents in 2020.
Restrooms
Upon coordination with the City of Los Altos Building Services department and review of 2016
California Plumbing Code, Noll & Tam determined that separate men’s and women’s restroom
facilities and one all gender-neutral restrooms per floor is an appropriate layout.
Therefore, the first floor would include:
• One gender-neutral restroom in the public space (one stall and one sink)
R-19-122 Page 5
• Women’s restroom in the public space (four stalls and two sinks)
• Women’s restroom in the staff seating area (two stalls and two sinks)
• Men’s restroom in the public space (two stalls, two urinals, and two sinks)
• Men’s restroom in the staff seating area (one stall, one urinal, and two sinks)
The second floor would include:
• One gender-neutral restroom in the public space (one stall and one sink)
• Women’s restroom in the staff seating area (two stalls and two sinks)
• Men’s restroom in the staff seating area (one stall, one urinal, and two sinks)
The restroom materials and finishes may include stone or concrete flooring tiles, endgrain wood
or neutral subway wall tiles, cast stone or undermount sinks, and gypsum board ceiling. See
Attachment 4 for interior layout plans.
Boardroom
During the schematic design phase, the Board provided the following initial feedback on the
boardroom layout:
• Provide a boardroom layout that maximizes the seating configuration and flexibility of use.
• The dais should face the boardroom entrance with its back to the south face of the building.
• Provide a formal, attractive dais and select movable furniture to allow flexibility for
different meeting sizes and configurations.
• Provide sliding doors at the boardroom entrance that opens the space to the atrium area to
accommodate larger public meetings when necessary.
• Provide appropriate audiovisual technology to accommodate boardroom flexibility.
• Provide acoustic clouds.
Using this initial feedback, Noll & Tam has updated the boardroom layout shown on Attachment
7. The boardroom is proposed to face northerly toward the entrance with its back to the south
face of the building, where a new deck and planter area will be located. Tall drought tolerant
plants will provide visual and solar shading to the boardroom. The seven-member Board dais is
proposed to be fixed while the remaining furniture to be mobile, allowing maximum flexibility for
other uses such as trainings or staff meetings. The dais material may be of refurbished or
repurposed wood from District preserves in conjunction with cork. The flooring should be similar
to the material selected for the atrium. An operable glass wall will connect the boardroom to the
atrium where additional public seating can be arranged for larger public meetings. Glass
windows will span the south face wall. Tackable acoustic cork wall surfaces will surround most
of the remaining walls space. A projector will be placed near the center of the room ceiling and
project onto a retractable screen behind the dais. A small computer screen is included for each
Board member at the dais that will display the same information as the projector.
Two ceiling options are proposed by Noll & Tam – Epic Deck and nail laminated timber. The
Epic Deck would span the boardroom without a structural beam, with wood frame ceiling clouds
over the dais. The nail laminated timber option includes the installation of new structural beams
to align with window spacing. The Epic Deck and nail laminated timber options would eliminate
the conflict between the existing structural beam located at the center of the boardroom that
R-19-122 Page 6
would otherwise interfere with the mounting of the ceiling projector and retractable screen. See
Attachment 7 for photos of Epic Deck and nail laminated timber.
FISCAL IMPACT
An updated cost estimate for the Project will be included as part of the final design development
report (scheduled for October 2019) to verify that the Project design is within the May 2019
Board-approved project budget of $27.4 million (R-19-64).
Funding sources for the Project include using Committed for Infrastructure reserve funds, any
future additions to the reserve, rent income, parity bond proceeds, and interest earned from the
parity bonds. Partial reimbursement is also expected from the future sale of the current 330 Distel
Circle office. The Project is not funded by Measure AA.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act. Future
environmental review will be conducted on the proposed site improvements as part of the
permitting process.
NEXT STEPS
Based on Board input from this meeting, the General Manager will direct Noll & Tam to
incorporate the comments and return to the Board on October 9, 2019 to present the final design
development package for Board approval consideration.
The table below is an operational timeline showing current and future project milestones.
PROJECT SCHEDULE WITH KEY MILESTONES
Milestones Tentative Timeline
Design Development, Permitting, and CEQA review June – October 2019
Construction Documents and rest of permits October 2019 – March 2021
Bidding and Construction March 2021 - March 2022
Move-In March 2022
Attachments:
1. Site Plans and Details
2. Arborist Report
3. Exterior Midpen Sign
4. Interior Layout Plans
R-19-122 Page 7
5. Lobby and Atrium Layout
6. Sources of wood photos
7. Boardroom Layout
Responsible Department Head:
Susanna Chan, Assistant General Manager
Prepared by:
Jason Lin, P.E., Engineering and Construction Department Manager
REVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019L0.0LANDSCAPENOTES ANDLEGENDSTREE, SHRUB, GRASSES, PERENNIALS + GROUNDCOVERPLANTING SCHEDULESYMBOLKEYBOTANICAL NAMESIZESPACINGWATERUSETREESOLEEUROlea Europaea 'Wilsonii'36"BOXLSHADE PLANTINGACACOGAcacia cognata 'CousinItt"5 GAL24"O.C.LASPELAAspidistra elatior5 GAL36"O.C.LNEPCORNephrolepis cordiflora'California'5 GAL24"O.C.MCARDIVCarex divulsa1 GAL12"O.C.MHEUSANHeuchera x Santa Anna1 GAL18"O.C.LPITTOBPittosporum tobira'Shima' Creme De Mint5 GAL24"O.C.MRHACALRhamnus californica'Mound San Bruno'5 GAL60"O.C.LSUN PLANTINGBOUGRABouteloua gracilis 'BlondAmbition5 GAL18"O.C.LCALACUCalamagrostis xacutiflora 'Karl Foerester'5 GAL18"O.C.LCEADIACeanothus griseus var.horizontalis 'DiamondHeights'5 GAL36"O.C.LERIKARErigeron karvinskianus5 GAL18"O.C.LGAULINGaura lindeimerii'Whirling Butterflies5 GAL30"O.C.LLEUSAFLeucadndron 'SafariSunset'5 GAL60"O.C.LNANDOMNandina domestica 'firepower'5 GAL18"O.C.LSTREETSCAPEBACPILBaccharis piluaris'pigeon point'5 GAL60"O.C.LCALBETCallistemon viminalis'Better John'5 GAL24"O.C.LERIKARErigeron Karvinskianus5 GAL18"O.CLGAULINGaura lindeimerii'Whirling Butterflies5 GAL30"O.C.LJUNHORJuniperus horizontalis5 GAL48"O.C.LLOMLONGLomandra longifolia5 GAL24"O.C.LNANDOMNandina domestica 'firepower'5 GAL18"O.C.LZAUCALZauschneria californica5 GAL30"O.C.LMULCHMULShredded RedwoodMulch3"DEEPPROJECT ABBREVIATIONSACASPHALTIC CONCRETEABAGGREGATE BASEADAREA DRAINARCHARCHITECTAVGAVERAGEB&BBALL AND BURLAPBCBACK OF CURBBFBOTTOM OF FENCEBLDGBUILDINGBORBACK OF RAMPBOSBOTTOM OF SLOPEBRBIKE RACKBSBOTTOM OF STEP (STAIR)BSWBACK OF SIDEWALKBWBOTTOM OF WALLCALCALIPERCBCATCH BASIN OR CEMENT BASECHCHANNEL OR CHILLERCHDCONCRETE HEADERCIPCAST-IN-PLACECJCONTROL JOINTCLCENTER LINECLRCLEARANCECMUCONCRETE MASONRY UNITCOCLEAN OUTCOJCONSTRUCTION JOINTCONCCONCRETECONTCONTINUOUSCPCENTER POINTCTRCENTERD/BDESIGN/BUILDDIDRAIN INLETDIADIAMETERDIMDIMENSIONDNDOWNEAEACHEFEACH FACEEJEXPANSION JOINTEJSEXPANSION JOINT W/ SEALANTELELEVATION ENGRENGINEEREPEDGE OF PAVEMENTEQEQUALEWEACH WAY(E)EXISTINGFDCFIRE DEPARTMENT CONNECTIONFFEFINISHED FLOOR ELEVATIONFGFINISHED GRADEFHFIRE HYDRANTFLFLOW LINEFTPAFLOW THROUGH PLANTING AREAFOWFACE OF WALLFSFINISHED SURFACEGCGENERAL CONTRACTORGBGRADE BREAKGJGROUT JOINTHHANDICAP PARKING STALLHCHANDICAPHDRHEADERHHHANDHOLEHPHIGH POINTHVHOSE VALVEHVP HANDICAP VAN PARKING STALLIDINSIDE DIAMETERIEINVERT ELEVATIONINVINVERTEDLOWLIMIT OF WORKLPTLOW POINTLSJLONGITUDINAL SHRINKAGE JOINTMAXMAXIMUMMFRMANUFACTURERMHMANHOLEMINMINIMUMMMMILLIMETERSNICNOT IN CONTRACTNTSNOT TO SCALEOCON CENTEROCEWON CENTER EACH WAYODOUTSIDE DIAMTEROPPOPPOSITEPAPIPE ANCHORPLAPLANTING AREA (ON GRADE)PEDPEDESTALPDSNPEDESTRIANPERFPERFORATEDPIPPOURED-IN-PLACEPOCPOINT OF CONNECTIONPTPOINT OF TANGENCYRRADIUSRBROOT BARRIERRGBROUNDED FRADE BREAKRIMRIM ELEVATIONROWRIGHT OF WAYSADSEE ARCHITECTURAL DRAWINGSSBSPLASH BLOCKSBSDSEE BUILDING STRUCTURAL DRAWINGSSCDSEE CIVIL DRAWINGSSDSTORM DRAINSEDSEE ELECTRICAL DRAWINGSSGSUBGRADESFSQUARE FEETSHPSWALE FLOWLINE HIGH POINTSIMSIMILARSJSCORE JOINTSLDSEE LIGHTING DRAWINGSSPECSSPECIFICATIONSSSLSTRAIGHT SLOPESSDSEE STRUCTURAL DRAWINGSSSGDSEE SIGN DRAWINGSSWPPPSTORMWATER POLLUTION PREVENTION PLANTBDTO BE DETERMINEDTDTOP OF DRAINTOCTOP OF CURBTORTOP OF RAMPTPTLTREE PLANTING TRENCH LIMITTOBR TOP OF BERMTOFTOP OF FENCETOFGTOP OF FOOTINGTOFNTOP OF FOUNDATIONT&BTOP AND BOTTOMTOPTOP OF POSTTOSTOP OF SLOPETSTOP OF STEP (STAIR)TSSTOP OF STRUCTURAL SLABTWTOP OF WALLTWLTREE WELLTYPTYPICALUFCUNIFORM FIRE CODEVEHVEHICULARWPMWATER PROOF MEMBRANEWWFWELDED WIRE FABRIC1. IRRIGATION DESIGN TO COMPLY WITH ABA 1881 REQUIREMENTS, FOLLOW THE STATEWIDE MODELORDINANCE DESIGN GUIDELINES AND CITY REQUIREMENTS WITH USE OF WATER EFFICIENTLANDSCAPING AND LOW WATER-WISE PLANTS. ALL PLANTED AREAS SHOWN WILL BE IRRIGATED BYAN AUTOMATIC IRRIGATION SYSTEM.2. THE IRRIGATED SYSTEMS WILL BE A PERMANENT BELOW GROUND AUTOMATED SYSTEMSADEQUATE FOR THE ESTABLISHMENT AND MAINTENANCE OF ALL PLANT MATERIAL.3. ALL TREE, SHRUB AND GROUNDCOVER AREAS WILL BE IRRIGATED BY A PERMANENT, AUTOMATIC,UNDERGROUND DRIP OR LOW FLOW IRRIGATION SYSTEM. TREE, SHRUB, AND GROUND COVERAREAS SHALL BE ON SEPARATE VALVES.4. ALL IRRIGATION SYSTEMS SHALL BE DESIGNED, MAINTAINED AND MANAGED TO MEET OR EXCEEDMINIMUM EFFICIENCY.5. ALL IRRIGATION EQUIPMENT SHALL BE SCREENED APPROPRIATELY FROM VIEW IN PUBLIC AREAS.6. THE FINAL IRRIGATION PLAN SHALL ACCURATELY AND CLEARLY IDENTIFY: A) LOCATION AND SIZE OF WATER METERS FOR THE LANDSCAPE. B) LOCATION, TYPE AND SIZE OF ALL COMPONENTS OF THE IRRIGATION SYSTEM, INCLUDING AUTOMATIC CONTROLLERS, MAIN AND LATERAL LINES, VALVES, SPRINKLER HEADS, RAIN SWITCHES, QUICK COUPLERS, AND BACKFLOW PREVENTION DEVICES. C) STATIC WATER PRESSURE AT THE POINT OF CONNECTION TO THE PUBLIC WATER SUPPLY. D) FLOW RATE (GALLONS PER MINUTE), AND REMOTE CONTROL VALVE SIZE.7. QUICK COUPLERS WILL BE LOCATED AT EVERY 80 TO 100 FEET ALONG THE IRRIGATION MAIN LINE.8. IRRIGATION SYSTEM AND FINAL DESIGN SHALL BE PROVIDED AT A LATER DATE.9. IRRIGATION SYSTEM FEATURES EMPLOYED TO ACHIEVE WATER CONSERVATION GOALS INCLUDE: A) SMART IRRIGATION CONTROLLERS CAPABLE OF RESPONDING TO ON-SITE WEATHER CONDITIONS. B) CONTROLLERS WITH MULTIPLE PROGRAMS. C) WATERING SCHEDULES EMPLOYING SHORT CYCLES. D) RAIN SHUT-OFF DEVICES TO PREVENT IRRIGATION AFTER SIGNIFICANT PRECIPITATION. E) DRIP AND/OR BUBBLER IRRIGATION FOR SHRUBS AND TREES IN PLANTER AREAS WHICHHAVE A SHRUB DENSITY THAT WILL CAUSE EXCESSIVE SPRAY INTERFERENCE OF AN OVERHEADSYSTEM. F) USE OF FLOW REDUCERS TO MITIGATE SPRAY OF BROKEN HEADS NEXT TO SIDEWALK,STREETS, AND DRIVEWAYS.IRRIGATION DESIGN CRITERIALANDSCAPE DESIGN CRITERIA1. PLANTING WILL BE PROVIDED ALONG WALLS, FENCES, AND AT BUILDINGFOUNDATIONS AND WILL BE MAINTAINED AT AN APPROPRIATE HEIGHT FORCLEAR VISIBILITY.2. FINISH GRADING, SHALL BE POSITIVE SURFACE DRAINAGE ACROSSPLANTED AREAS AND AWAY FROM BUILDING FOUNDATIONS. REFER TOLANDSCAPE GRADING PLAN FOR ALL EXISTING AND PROPOSED GRADEINFORMATION.3. ALL AREAS ON GRADE SHALL RECEIVE SOIL AMENDMENTS BASED ON SOILLAB RECOMMENDATIONS.4. ALL PLANTING GROUPS ARE DESIGNED FOR WATER USE AND ARRANGED BYWATER HYDROZONES BASED ON WATER NEEDS.5. *WATER USE RATING IS BASED ON WATER USE CLASSIFICATION OFLANDSCAPE SPECIES (WUCOLS), UNIVERSITY OF CALIFORNIA COOPERATIVEEXTENSION. VL=VERY LOW, L=LOW, M=MEDIUM, H=HIGHLANDSCAPE TREE PROTECTION NOTES1.PROTECT EXISTING TREES TO REMAIN. DO NOT DRIVE BELOW CANOPY OF EXISTING TREES ORSTORE MATERIALS OR SPILL LIQUIDS, HERBICIDES, CHEMICALS, PAINT RINSE WATER, FUEL ORCEMENT RINSE WATER BELOW CANOPY OF EXISTING TREES TO REMAIN. PROVIDE TEMPORARYPROTECTION FENCING.2.TREE PROTECTIVE FENCING SHALL BE INSTALLED AND ESTABLISHED PRIOR TO ANY GRADING ORTHE ARRIVAL OF CONSTRUCTION EQUIPMENT OR MATERIALS ON SITE. IT SHALL BE COMPRISEDOF 6' HIGH CHAIN LINK FENCING MOUNTED ON 8' TALL, 2" DIA. GALVANIZED POSTS DRIVEN 24" INTOTHE GROUND AND SPACED NO MORE THAN 10' APART. ONCE ESTABLISHED, THE FENCING MUSTREMAIN UNDISTURBED AND BE MAINTAINED THROUGHOUT THE CONSTRUCTION PROCESS UNTILFINAL INSPECTION.3.UNLESS OTHERWISE APPROVED, ALL CONSTRUCTION ACTIVITIES MUST BE CONDUCTED OUTSIDETHE DESIGNATED FENCED AREA EVEN AFTER FENCING HAS BEEN REMOVED. THESE ACTIVITIESINCLUDE, BUT ARE NOT NECESSARILY LIMITED TO, THE FOLLOWING: DEMOLITION, GRADING,TRENCHING, EQUIPMENT CLEANING, STOCKPILING AND DUMPING MATERIALS (INCLUDING SOILFILL) AND EQUIPMENT/VEHICLE OPERATION AND PARKING.4.TRENCHING TO INSTALL UTILITIES SHALL REMAIN OUTSIDE OF THE DRIPLINE OF ANY TREE.WITHIN DRIPLINES OF TREES, CONTRACTOR SHALL TUNNEL UNDER THE ROOTS AT THENECESSARY DEPTH FOR THE UTILITY. MINIMUM DEPTH FOR TUNNELING SHALL BE 2' BELOWNATURAL GRADE. UTILITIES INCLUDE DRAINAGE AND IRRIGATION FOR LANDSCAPING.5.ANY PRUNING OF TREES ON SITE MUST BE PERFORMED UNDER THE SUPERVISION OF AN ISACERTIFIED ARBORIST AND ACCORDING TO ISA STANDARDS AND IN ACCORDANCE WITH THEPROJECT SPECIFICATIONS.6.EXISTING TREES LABELED TO BE REMOVED SHALL BE REMOVED AND ROOTS GROUND TO 3'DEPTH BELOW EX. GRADE AND HAULED OFFSITE.7.PRIOR TO COMMENCEMENT OF CONSTRUCTION, THE CONTRACTOR SHALL HOLD A MEETING WITHTHE PROJECT TEAM TO REVIEW THE TREE PROTECTION PLAN, THE PROJECT ARBORIST REPORTWITH ALL SUBCONTRACTORS AND PROJECT DESIGN TEAM TO ENSURE THAT RECOMMENDATIONSARE FOLLOWED.TREE PROTECTION LEGENDKEYDESCRIPTIONLIMIT OF WORKEXISTING TREE TO REMAIN. NUMBER CORRESPONDS TO ARBORISTREPORT - SEE ARBORIST REPORT FOR MORE INFORMATION. A 'P'AFTER THE NUMBER INDICATES PROTECTED TREE PER UNION CITYSTANDARDSEXISTING TREE TO BE REMOVED. NUMBER CORRESPONDS TOARBORIST REPORT - SEE ARBORIST REPORT FOR MOREINFORMATIONTREE PROTECTION FENCE##
REVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019L0.1LANDSCAPENOTES ANDLEGENDSEWSDSSGENERAL LANDSCAPE PROJECT LEGENDKEYDESCRIPTIONDETAILLIMIT OF WORKN/APROPERTY LINEN/ACONSTRUCTION FENCINGN/AMATCH LINEN/ABREAK LINEN/AEXISTING TREE REMOVALN/A(E) SANITARY LINEN/A(E) STORM DRAIN LINEN/A(E) WATER LINEN/A(E) WATER LINEN/A(E) GAS LINEN/A(E) POLE LIGHT LUMINAIREN/APARKING LOT LUMINAIRE, SINGLE. SED.N/AWALL LIGHT LUMINAIRE, SED.DETAIL CALLOUTN/AELEVATION INDICATORN/ASECTION / ELEVATION DETAILN/ATREE, REFER TO PLANTING PLAN & PLANTING SCHEUDLEN/AGXXXXXXXXXXXXLANDSCAPE MATERIAL & DIMENSION LEGENDKEYDESCRIPTIONDETAIL# /SHEET #CONCRETE PAVINGEXPANSION JOINT W/ SEALANT (EJS)SCORE JOINT (SAWCUT)PAVER: ON GRADECONCRETE PAVING, SANDBLAST CONTOURFINISHBENCHN/AMETAL HEADERN/ACENTERLINEN/APOINT OF BEGINNINGN/ABUILDING GRIDLINE, SAD.N/AALIGNN/AVIF.VERIFY IN FIELDN/AMTLEJS
CLS
1L4.12L4.12L4.13L4.12L4.0
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DN TRASHTRASH(E) RETAINING WALL TO
REMAIN
EXISTING REDWOODS
TO REMAIN
CONCRETE STAIRS
EXISTING BENCH
TO BE REMOVED
AND AREA TO BE
REPLANTED
5
HEDGE VISIBLE FROM
INTERIOR
EXISTING TREE TO
REMAIN, TYP.
L4.1
SHRUB AND GROUND
COVER PLANTING, TYP.
(E) MONUMENT
SIGNAGE TO BE
REMOVED, NEW
MONUMENT
SIGNAGE TO BE
DESIGNED BY
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CONSULTANT
EL CAMINO REAL
DISTEL CIRCLE1
L4.2NEW TRANSFORMER
(E) CHAIN LINK FENCE
TRASH ENCLOSURE
SERVICE RAMP, NOT
ADA ACCESSIBLE
WOOD BENCH
(E) FOUNTAIN,
FOUNTAIN
EQUIPMENT,
MONUMENT
STONES, &
FLAGSTONE TO BE
REMOVED, AREA
TO BE REPLANTED
LINIER CONCRETE
UNIT PAVERS
(E) TRANSFORMER TO
BE DEMOLISHED
(E) BENCH AND
CONCRETE PAD TO
BE REMOVED, AREA
TO BE REPLANTED
NEW PARKING STALL
ENTRY PLAZA SEE
ENLARGEMENT PLAN
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
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466 Geary Street, Suite 300
San Francisco,CA 94102
t.415.688.2506
www.creolandarch.com
ADMINISTRATIVE
OFFICE
RENOVATION
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
21821.00
Project Status
#DATE DESCRIPTION
6/26/2019
L1.0
OVERALL
LANDSCAPE SITE
PLAN
Author Checker
0'8'16'32'
SCALE: 1/16"=1'-0""
NOTE: SEE SHEET L0.0, & L0.1 FOR MORE INFORMATION
(E).4%(E)86.26(E)83.85+/-8%(E)TC 84.05(E)TC 83.84(E)TC 83.69+/-(E)TC 84.07(E)TC 85.46(E)85.70+/-(E) UTILITIES TO REMAINCONCRETE RAMPWITH HANDRAILSNEW ADA PARKINGSTALLBIKE PARKING24" HIGH CORTEN STEELPLANTERINTERPRETIVE SIGNAGELINEAR CONCRETE UNITPAVERSCONCRETE PAVING WITHSANDBLAST CONTOUR FINISHWOOD BENCH9'-3"4'-2"5'-4"5'-0"6'-6"5L4.03L4.03L4.12L4.0EL CAMINO REAL1L3.0ENTRANCERAMPELEVATION8'-0"REMOVE EXISTING REDWOOD TREE DUE TOCONFLICT WITH ADA RAMP ACCESS6L4.1REVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019L1.1ENTRY PLAZAENLARGEMENTPLAN0'5'10'20'SCALE: 1'=10'
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U.C.
Refr.
ELEV
7117 SF
LEASED
SPACE
149 SF
BLDG
SUPPORT
186 SF
WOMENS
(PUBLIC)
1112 SF
BOARD
ROOM
746 SF
LOBBY
181 SF
BOARD
ROOM
STORAGE 86 SF
AV/IDF
CLOSET
342 SF
LARGE
CONF
141 SF
MEN
(STAFF)
159 SF
WOMEN
(STAFF)
59 SF
WELLNESS
56 SF
CUSTODIAL
290 SF
LARGE
CONF
100 SF
COFFEE
142 SF
COPY
118 SF
NATURAL
RESOURCES
OFFICE
118 SF
E&C
OFFICE
269 SF
HUDDLE/
LAYOUT
SPACE
45 SF
FOCUS
45 SF
FOCUS
45 SF
FOCUS
118 SF
REAL
PROPERTY
OFFICE
118 SF
PLANNING
OFFICE
125 SF
OUTDOOR
MEETING
125 SF
OUTDOOR
MEETING
5550 SF
WORKSTATIONS
173 SF
MENS
(PUBLIC)
PA
TRASHTRASHOLE EUR
36" BOX
1
OLE EUR
36" BOX
1
OLE EUR
36" BOX
1
REMOVE EXISTING REDWOOD
TREE DUE TO CONFLICT WITH
ADA RAMP ACCESS
(E) TREE TO REMAIN,
TYP
REMOVE EXISTING
UNDER-STORY
CAMPHOR TREES , TYP
REMOVE EXISTING
UNDER-STORY
CAMPHOR TREES, TYP
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
DRA
F
T!
NOT
F
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R
CON
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Creo
landscape architecture
466 Geary Street, Suite 300
San Francisco,CA 94102
t.415.688.2506
www.creolandarch.com
ADMINISTRATIVE
OFFICE
RENOVATION
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
21821.00
Project Status
#DATE DESCRIPTION
6/26/2019
L2.0
LANDSCAPE
PLANTING PLAN
Author Checker
0'8'16'32'
SCALE: 1/16"=1'-0""
TOTAL SOFTSCAPE AREA: 9053 SF
NOTE: SEE SHEET L0.0 FOR MORE INFORMATION
HANDRAILRETAINING WALL BEYOND2'-0"2'-6"
2'-6"(E) ROCK RETAINING WALL(E) ROCK RETAINING WALLCONCRETE RETAINING WALL @RAMPINTERPRETIVE SIGNAGEBEYOND(E) REDWOOD TO REMAINBENCH BEYONDREVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019L3.0LANDSCAPEDETAILSNTSENTRANCE RAMP ELEVATION1
REVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019LINEAR CONCRETE UNIT PAVERS CONCRETE PAVING W/ SANDBLASTED PATTERNCORTEN STEEL PLANTER WALLBIKE RACK123456789MANUFACTURER: MMCITEMODEL: BIKEBLOCQMANUFACTURER: STEPSTONEINTERPRETIVE SIGNSL4.0LANDSCAPEMATERIALSIMAGES
4"4"
6"12"@ TRAFFIC SECTION
@ PEDESTRIAN SECTION
3"1/4" RWALKWAYS: 6"X6" 10X10 WWM.@TRAFFIC SECTION: #4 @12"O.C.BOTH WAYS.8" @ PEDESTRAIN
SECTION
14" @TRAFFIC
SECTION#3 BARFINISH PER PLAN8"* THICKENED EDGESHALL OCCUR @EDGES OF ALLCONCRETE PAVEDSURFACES1-1/2" @ PLANTINGAGGREGATE BASECOMPACTED SUBGRADEEQ.EQ.EQ.VARIES- SEE PLANTHICKENEDEDGETHICKENEDEDGE2-EXPANSIONJOINT TYP.SCORE MARK TYP.DOWELEXISTINGCONCRETESECTION AT EX. CONC2-1'X4' X2-1/2" CONCRETE UNITPAVING, TYP. REFER TO PLANFOR PATTERN & LAYOUT. SEESPECS.COMPACTED SUBGRADEFILTER FABRIC, TURN UP @EDGES, SEE SPECS.AGGREGATE BASEHAND TIGHT JOINT FILLED W/SAND, TYP.SAND SETTING BED, SEE SPECS.METAL HEADER TYP. REFER TOLAYOUT PLAN FOR LOCATION.REFER TO SPECS.2-1/2" DEEP MULCH, SEE SPECS.ADJACENT PLANTING, TYP.6" IMPORT TOPSOIL ATALL PLANTING AREAS.REFER TO SPECS.1'-0"
112"6"TYP.2-COMPACTEDSUBGRADEADJACENT GRAVELAREA. REFER TO PLANMETAL HEADER TYP.REFER TO LAYOUTPLAN FOR LOCATION.REFER TO SPECS.1-1/2" DEEP BARKMULCH, SEE SPECS.ADJACENTPLANTING, TYP.1-1/2" @ PLANTING MILL FINISH PER MANUFACTURERSIZE:FINISH LEGEND:NOTES:316" X 4" (3.2 MM x 89 MM), 0.060" (1.52 MM) THICKW/ 0.200" (5.08 MM) EXPOSED TOP LIP W/ 12"STAKESSTAKESCONNECTOR5.4.3.1.2.6.CONTRACTOR'S NOTE: FOR PRODUCTAND PURCHASING INFORMATIONVISIT:WWW.PERMALOC.COMPERMALOC CLEANLINE ASMANUFACTURED BY PERMALOCCORPORATION, HOLLAND MI. (800)356-9660, (616) 399-9600CORNERS: NOTCH BASE ONLY ANDFORM A CONTINUOUS CORNER.16'-0" (4.88 M) SECTIONS TO INCLUDE(8) 12" (305 MM) ALUMINUM STAKES.8'-0" (2.44 M) SECTIONS TO INCLUDE(3) 12" (305 MM) ALUMINUM STAKES.INSTALL PER MANUFACTURER'S"INSTALLATION GUIDELINES"4-6" AMENDEDTOPSOIL AT ALLPLANTING AREAS.REFER TO SPECS.NTSHANDICAP RAMP WITH HANDRAIL AND GUARDRAIL1 12" O.D. GALV. STL. PIPE RAIL .1 12" X 38" FLAT BARGALV. STL. POST, TYP.CONCRETE PAVING,PEDESTRIAN, TYP.2 12" X 38" FLAT BAR GALV. STL.WHEEL CHAIR GUIDE, TYP.THICKENED EDGE AT CONCRETEPAVING, TYP.COMPACTEDSUBGRADE SEESPECSADJACENTCONCRETEPAVINGSLOPE SEEGRADING PLANS,TYP.112"5' O.C. +/- SEE LAYOUT PLANS, TYP.5' O.C. +/- SEE LAYOUT PLANS, TYP.5' O.C. +/- SEE LAYOUT PLANS, TYP.8" ,
TYP
3"CLR.
TYP.
2'-10" TYP.12" LEVELMIN.END POSTENLARGEMENTCORE DRILL, FILL WITH MORTAR TO MATCHADJACENT CONCRETE2 12" X 38" FLAT BAR GALV. STL. WHEEL CHAIRGUIDE, TYP.38" X 1 12" FLAT BAR GALV. STL. INTERMEDIATEPOST, TYP.FOOTINGSAGGREGATE BASECOMPACTED SUBGRAGESECTION A14"38"NUB TO MATCH O.D. OF HANDRAIL, WELDED , TYP.HANDRAIL, 1 12" O.D. GALV. STL. PIPE RAIL1 12" X 38" FLAT BAR GALV. STL. POST,TYPEND POST ENLARGEMENTR12"
4"2'-10"112"2" CLR.MIN.5" MIN.5" MIN.A-1L5.038" X 1 12" FLAT BAR GALV. STL. INTERMEDIATEPOST, TYP.3'-9" MIN.HANDRAIL ENLARGEMENT3'-6" TYP.EXPANSION MATERIAL1/8" RAB3/8"1/8" RNOTE: AT BUILDING ANDFOUNDATION WALLS REMOVEDOWELSAWCUT SCORE MARK1/8"1-1/4"STRAIGHT CUT EXPOSEDEDGES3/16"3/8"9"9"PAVING AT BUILDING / FOUNDATIONAND WALL - EJSPAVING - EJEXPANSION MATERIALBACKER RODSEALANT#4 SMOOTH DOWEL AT 18"OC WRAPONE END WITH 15# FELT CONTINUOUSTHRU JOINTEXPANSION JOINT - EJ/EJS3
16"3
8"EASE ALL EXPOSED EDGES3/16"1-1/4"TOOLED SCORE MARKREVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/20195L4.1LANDSCAPEDETAILSNTSCONCRETE JOINTS2NTSCONCRETE PAVING1NTSCONCRETE PAVERS3NTSMETAL HEADER4NTSRAMP AND HANDRAIL62'-0"3"CLR.#4 HORIZ. REBAR @3 EQ.SPACES, CONTINUOUS#4 VERT. REBAR @ 12" O.C.,ALTERNATE DIRECTIONEXPANSION JOINT W/SEALANT & DOWEL.ADJACENTCONCRETEPAVING, TYP.2-1-1/2" RADIUS,TYP.NOTE:1. FINISH -- ALL EXPOSEDWALL SURFACES SHALLRECEIVE A SMOOTHTROWEL FINISH2. FOR CONCRETE COLORAND FINISH, SEE SPECS.1'-6"COMPACTED SUBGRADE1'-5"15 8"1'-65 8"WOOD BENCH TOPPERMODEL: UNIVERSE SYSTEM 71" LENGTHMANUFACTURER: LANDSCAPE FORMSWEBSITE: LANDSCAPEFORMS.COMCONTACT: REBECCA CASEYREBECCAC@LANDSCAPEFORMS.COMBENCH AT SOUTH SIDE OF BUILDING
REVISIONSSHEET NUMBERSHEET TITLEDRAWN BYCHECKED BYN&T JOB #ISSUE DATE729 Heinz AvenueBerkeley, CA 94710tel 510.542.2200fax 510.542.2201DRAFT!NOT FORCONSTRUCTION SEALCreolandscape architecture466 Geary Street, Suite 300San Francisco,CA 94102t.415.688.2506www.creolandarch.comADMINISTRATIVEOFFICERENOVATION5050 EL CAMINO REALLOS ALTOS, CA 94022MROSD21821.00Project Status#DATEDESCRIPTION6/26/2019L4.2LANDSCAPEPLANTINGDETAILSCONCRETE STAIRS 12" MIN.112"RISER BATTER,TYP.12" TYP.3" MIN.1'-3"2'-10"NOTES:1.SEE LAYOUT PLAN AND GRADING PLAN FORNUMBER OF RISERS(R) AND TREADS(T)2.REFER TO MATERIAL LEGEND FORCONCRETE PAVING AND HANDRAIL FINISHES3.ALL EXPOSED FACES OF CONCRETE STAIRSHALL RECEIVE SAME FINISH & COLOR.1/2" R, TYP.EQ.EQ.< 2%CONC. STAIRNOSING, TYP., SEEENLARGEMENTEXPANSION JT.6"
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.12" + ONE TREADCONC. TREAD SURFACER-12"2-1/4"STATE OF CALIFORNIATITLE 24 SAFETYSTRIP FOR THEVISUALLY IMPAIRED.COLOR: BLACKSTAIR NOSINGENLARGEMENT N.T.S.1"REBAREXTRUDEDANCHORSEE STAIRDETAIL FORRISER BATTER1 12" O.D. STD.WT.PIPE RAILGALV. STL.24"COMPACTEDSUBGRADE. TYP.1'-0"
MIN.12" MIN.FG. SEE MATERIALSPLANFG. SEE MATERIALSPLAN12 " x 1 12 " GALV. STL.FLAT BAR POSTS -4' O.C. MAX.CORE DRILL AND FILLPOST HOLE WITH NONSHRINK, NON METALLICGROUT. COLOR TOMATCH ADJACENTCONCRETE#4 AT 12" O.C.E.W. ATMID-DEPTH#4 NOSING (CONT.) TYP.EXPANSION JT.18" DIA.2'-10"
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X/2X-ROOTBALLX/2SET ROOTBALL 1" ABOVEFINISH GRADESHRUBGRAVEL MULCH 3"DEPTH. HOLD 4" AWAYFROM PLANT STEM, TYP.3" HIGH TEMPORARYEARTHEN BERMBACKFILL MIXSEE SPECSFERTILIZER TABLETS(3)15 GAL, (2)5 GAL, (1)1 GALFINISH GRADEFOOT-TAMPED CLEANSOIL BACKFILLSCARIFY SIDE OF PIT TOELIMINATE AUGER SLICKNOTE: REFER TO DETAIL #1 FOR SPACING NOTES4" TYP.PLANT SPACING - SEE PLANTING PLANTRIANGULAR SPACING (TYPICAL)A AATRUNK OF PLANT, TYPNOTE: WHEREPARALLEL ROWSFOLLOW CURVINGCONTOURS,TRIANGULARSPACING NOTREQUIRED.MAINTAINHORIZONTALLYPARALLEL ROWS,SEE PLAN.LINEAR SPACING (TYPICAL)ANOTE: WHEREPARALLEL ROWSFOLLOW CURVINGCONTOURS, LINEARSPACING NOTREQUIRED.MAINTAINHORIZONTALLYPARALLEL ROWS,SEE PLAN.A
TRUNK OF PLANT, TYP5'-0"3'-0"45°HOSE &CABLECOLLAR @EA. GUYPOLYETHYLENETUBINGTURNBUCKLEGAL.STL.ANGLE@ EA.GUYF.G.CABLECABLE CLAMPTURNBUCKLEFINISHED GRADE1"X1"X3'GALV. STL.ANGLENOTE: USE TREE GUYING FORTREES 36" BOX SIZE AND UP.TRUNK CALIPER SHALL MEET ANSIZ60 CURRENT EDITION FOR ROOTBALL SIZE, SEE PLAN FOR BOXSIZE.MODIFIED, IMPORTEDOR LOOSENED SOIL.DEPTH VARIES, SEESPECS.FINISHED GRADE.BOTTOM OF ROOTBALL RESTS ONEXISTING ORRECOMPACTEDSOIL.CENTRAL LEADER. (SEE CROWNOBSERVATIONS DETAIL).SECTION VIEWROOT BALL MODIFIED ASREQUIRED.TOP OF ROOT BALLSHALL BE FLUSH WITHFINISHED GRADE.PRIOR TO MULCHING,LIGHTLY TAMP SOILAROUND THE ROOT BALLIN 6" LIFTS TO BRACETREE. DO NOT OVERCOMPACT. WHEN THEPLANTING HOLE HAS BEENBACKFILLED, POURWATER AROUND THEROOT BALL TO SETTLETHE SOIL.3" LAYER OF GRAVELMULCH. NO MORETHAN 1" OF MULCHON TOP OF ROOTBALL. (SEESPECIFICATIONS FORMULCH).NOTES:1- SEE SPECIFICATIONS FORFURTHER REQUIREMENTSRELATED TO THIS DETAIL.2- SEE PLAN FOR TREEPLACEMENTEXISTING SOIL.FERTILIZER TABLETS,SEE SPECS.SLOPE SIDES OFMODIFIED, IMPORTED ORLOOSENED SOIL.3X WIDEST DIMENSION OF ROOTBALL3"1"TREE GUYINGSHRUB PLANTING2PLANT SPACING3TREE PLANTING54
Glenn O. Whitlock-Reeve
ISA QUALIFIED TREE RISK ASSESOR | BOARD CERTIFIED MASTER ARBORIST WE-10177BTM
390 MARTIN AVE SANTA CLARA, CA 95050 - (408) 835-0438 - GREEVE@WCAINC.COM
Mid-Peninsula Open Space District
5050 El Camino Real Established Tree Assessment
Submitted to:
Scott Reeves
Senior Capital Project Manager
330 Distel Circle
Los Altos, Ca 94022
March 8th, 2019
Tree Care Professionals Serving Communities Who Care about Trees www.WCAINC.com
ARBORIST REPORT
Prepared by:
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 1 of 18
Table of Contents
Summary ....................................................................................................................................................... 2
Background ................................................................................................................................................... 2
Assignment ................................................................................................................................................... 2
Observations............................................................................................................................................. 3
Anticipated Construction and Tree Protection Zones (TPZ) ....................................................................... 4
Discussion ..................................................................................................................................................... 6
Recommendation ......................................................................................................................................... 7
Glossary ......................................................................................................................................................... 8
Bibliography .................................................................................................................................................. 9
Appendix A- Map (Approximate Tree locations) and Anticipated construction. .................................... 10
Appendix B- Observation Photos ............................................................................................................. 11
Camphor tree decline .......................................................................................................................... 12
Trees 26-32 .......................................................................................................................................... 13
Trees 35 and 36 hardscape damage ................................................................................................... 14
Eastern property trees......................................................................................................................... 16
Appendix C- Recommended Removals .................................................................................................... 17
ASSUMPTIONS AND LIMITING CONDITIONS ........................................................................................................ 18
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 2 of 18
Summary
Mid-Peninsula Open Space District contracted West Coast Arborists Inc. to evaluate the
established trees on a recently purchased property. I visited the site at 5050 El Camino Real on
March 1st, 2019 and assessed the trees. There are were a total of 65 trees included in my
assessment, smaller ornamental trees were not included. Condition of the trees on site varied
from poor to good, and site conditions including limited growing space and drought were
causing notable decline in some of the trees. I recommended that a total of 15 trees be
removed based on condition and tree spacing. Reducing the density of the trees in certain areas
will provide more growing space for the retained trees. I have included additional information
in this report to improve tree vigor and reduce impact of any future construction.
Background
Mid-Peninsula Open Space District contracted West Coast Arborists Inc. to evaluate the
established trees at 5050 El Camino Real in February 2019. The district had recently purchased
the commercial property and has plans to operate from the site in the near future. The distri ct
hired me to assess the trees for there health and condition of the established trees for there
landscape planning. The district had only preliminary plans available at the time of this report
and planned on incorporating trees into construction plans to reduce impact and achieve
greater tree retention. I visited the site on March 1st, 2019 and have included my findings in
this report.
Assignment
The purpose of this report is to;
• Provide Level 1 limited visual assessment1 of the established trees near planned
construction.
• Provide recommendations to reduce construction impact to trees.
1 Terms in Bold are defined in the glossary.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 3 of 18
Observations
Tree Species N/A Poor Fair Good Species Notes
Coastal Redwood
(Sequoia sempervirens)
1 3 53 Minimal spacing and limited
growing space, decline noted in
several trees.
Camphor
(Cinnamomum camphora)
5 1 2 Trees displayed extensive die
back and evidence of topping
present.
Stump 13
TOTALS 13 6 4 55 78
Coastal Redwood (Sequoia sempervirens)
57 Redwoods were present on site. The majority trees were in fair-good condition. Signs of
stress were present on several of the trees likely caused by limited growing space, drought
stress and poor soil fertility. In natural settings Coastal Redwood grow in dense groves where
there are minimal restrictions for root structures and highly fertile soil. In an urban setting with
concrete and asphalt accounting for much of the drip line area trees may suffer with restricted
water, oxygen and nutrients. Further analysis of soil conditions and tissue samples for
pathology screening may provide a better picture of biotic factors contributing to decline.
Camphor (Cinnamomum camphora)
8 Camphor trees were present on site. Decline and neglected maintenance has left most of the
trees in poor condition. Though commonly resistant to pests Camphor trees are susceptible to
several soil-born and foliage diseases that cause slow decline in trees. Though these trees may
have several years of life any effort to revive the trees would likely have limited success.
Stumps/Other Trees
13 Stumps were present on the south side of the building and are recommended for removal
due to tripping hazards and to provide additional landscaping area. Several other small tree
under 4-inch DSH species were present on site but not included in this assessment.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 4 of 18
Anticipated Construction
At the time of this report no completed construction plans where available but prop osed
hardscape changes near Trees 37 and 38 where being considered (See Image below). An ADA
ramp must be installed from the bus stop to access the building. Current plans show the ramp
coming from the side walk passing directly north of Tree 38 and then turning south towards the
building. Large buttress roots are present near the top of the proposed sidewalk that would
likely need to be cut. This would cause significant damage to the tree and potentially render it
unstable and in turn become a liability. Removing trees 38 and 37 is necessary due to extensive
root loss if the current plans cannot be adjusted.
Moving the ADA ramp further west making the path to the building on the west side of the tree
(as shown in blue above) would reduce the impact to the tree. Removal of the current
pavement and replacing with 3-6” of structural soil for even grade and pavers, would allow for
easy maintenance to ensure that the area meets ADA requirements. Re-paving or using
concrete the area may result in more extensive and costly repairs from root damage in the
future. Other locations to the east of the main entrance including the eastern exit to the El
Camino Real may eliminate the affect to surrounding trees and should be considered.
Tree 38
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 5 of 18
Tree Protection Zones (TPZ)
Construction around trees can often result in damage that can contribute to tree decline or
even jeopardize structural integrity. Above ground damage such as mechanical scaring to the
trunk of a tree, broken branches and damage to roots can make open a tree up for decay issues
and structural problems. Damage done during construction can often take years to be noticed
and could lead to property damage and even injury/death. Establishing a tree protection zone
around a tree suitable for retention, will reduce the impact and allow a it to be a continued
asset instead of a liability.
Site Preparation
Any pruning or tree removals should be done prior to TPZ establishment. Establishing 6-8-
inches of woodchips/mulch within the TPZ will allow soils to stay moist, reduce compaction,
provide nutrients and optimal conditions for healthy trees. Blended low nitrogen/fungicidal soil
injections can improve tree vigor and natural defenses. They are a good option for high value
trees that suffer environmental stress related to root pruning and construction activities . TPZ
sizes may vary depending on the scope of work and a certified arborist should be brought on
site to determine the perimeters when construction plans are completed.
TPZ Fencing and Signage
Trees in construction zones can be negatively impacted by equipment and tool storage
containers building materials and excess soil piles. Establishing fencing (orange construction
fencing or chain-link) around trees in the area with signage instructing construction crews to
keep out will greatly reduce impact to trees in the area. Heavy equipment operators should also
position their equipment to direct exhaust away from any tree part and should not idle under
tree canopies for long periods.
Anticipated Root Pruning and work within the TPZ
Construction managers should plan to have a certified arborist on site during any work or
excavation within the TPZ to assess any roots that will need t o be pruned. TPZ fencing should
remain in place until excavation begins. No root over 2-inches in diameter within the TPZ
should be cut without approval from a certified arborist. Roots greater than 2-inches in
diameter, trimmed in this area will require special attention and should be sealed with natural
shellac and covered with wet burlap sacks to retain moisture. Roots over 3-inches in diameter
outside the TPZ should be evaluated by a certified arborist prior to removal. Any excavation in
the Critical Root Zone should be performed with an Air-spade by a certified arborist.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 6 of 18
Discussion
Mid-Peninsula Open Space District expressed the desire to retain as many trees as possible on
site during my visit. There were no dead trees or trees that displayed signs indicating a high
likelihood of failure, but signs of decline were present in the stand. Decline can be attributed to
site conditions common in urban environments including drought stress, poor soil fertility,
compaction and limited growing space. Due to the poor growing conditions and limited
availability of water nutrients and light trees may have to compete for resources. Removing
declining trees and thinning out densely planted areas should allow for the remaining trees to
become better established and more vigorous.
Minor site design modifications such as removing some hardscape, eliminating one or two
parking spaces and increasing planter well size could provide more space for tree growth and
improve vigor, but positive effects may be limited. Establishing mulch around the bases of trees
and providing supplemental water in drought periods will also greatly increase tree health. Soil
fertility testing may also be beneficial to detect for macro/micro nutrient deficiencies.
Pruning is the best way to ensure that trees are thoroughly inspected for defects and to
mitigate potential for limb failures. Trained tree trimmers are able to identify defects while
aloft that are not visible from the ground. The trees on site do not show any recent signs
indicating pruning and could greatly benefit from a simple crown cleaning.
It is important to understand that Coastal Redwood is one of the largest growing trees in the
world and the tallest recorded on the planet. These trees can easily outgrow an urban
environment such as this one. Continued maintenance, monitoring and removals will be
necessary as time goes on.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 7 of 18
Recommendation
1. Removal of trees sited in Appendix C.
2. Full pruning of any trees retained prior to construction.
3. Removal of trees 37 and 38 based on current ADA ramp construction plans.
4. Consult a certified arborist if any site alterations are made within the defined
CRZ (DSH multiplied by 8” = CRZ Radius) No Root over 2” should be cut within
the CRZ without approval by certified arborist.
5. Establish Tree Protection Zones prior to construction.
6. Improve growing conditions by establish mulch, increasing planter size and
improving soil fertility.
Thank you for the opportunity to assist you in your tree assessment needs. If there are any
questions or concerns feel free to contact me directly at (408) 835-0438, greeve@wcainc.com
Respectfully,
Glenn O. Whitlock-Reeve
Board Certified Master Arborist
WE-10177BTM
ISA Qualified Tree Risk Assessor
West Coast Arborists, Inc.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 8 of 18
Glossary
air spade- specialist excavation tool that uses compressed air to remove and break up soil with
minimal damage to roots and underground utilities. It can be used for a variety of reasons
including the alleviation of compaction, soil improvement, root inspection and root location.
buttress roots- large roots at the base of a tree that provide structural support and nutrient
collection.
canopy- the above ground portion of a tree.
Critical Root Zone (CRZ)- An area where roots are present around a tree that are crucial to
health and stability of the tree. Tree roots expand far beyond the canopy of the tree; most
roots grow within the top 6-8” of the soil. Roots grow where conditions are most favorable,
seeking oxygen water and nutrients. There is no industry standard to for measuring the Crucial
Root Zone, but for the purpose of this report it shall be defined as the DSH multiplied by 8-
inches. All excavation should be completed by hand and with an Air-spade in the defined CRZ.
No root larger than 2-inches in diameter shall be cut without approval from certified arborist
within the CRZ.
Codominant- The term "codominant stems" is used to describe 2 or more main stems/leaders
that are about the same diameter and emerge from the same location on the main trunk. As
the tree grows older, the stems remain similar in size without any single one becoming
dominant.
crown cleaning- pruning, the selective removal of dead, dying, diseased, and broken branches
from the tree crown.
dripline- the area beneath the canopy of a tree.
Level 1 limited visual Assessment- quick assessment, identifying significant defects of concern
requiring mitigation.
mechanical scarring- scratches from tool or equipment to the trunk or lateral branches.
root flare- The root flare is the area at the base of the trunk that swells out to become
buttress roots entering the soil; and is also known as the root collar.
structural roots- Support roots that help the tree stand.
Tree Protection Zone (TPZ): defined area within which certain activities are prohibited or
restricted to prevent or minimize potential injury to designated trees, especially during
construction or development.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 9 of 18
Bibliography
Dunster, J. A. (2013). Tree Risk Assessment Manual . Champaign, Illinois: International Society of
Arboriculture.
Kelby Fite, E. S. (2016). ISA Best Management Practices, Managing trees during construction.
Champaign, Illinois: International Society of Arboriculture .
Tree Care Industry Association, Inc. (2017). Tree, Shrub, and Other Woody Plant Management- Standard
Practices (Pruning). New Hapshire : Tree Care Industry Association, Inc.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 10 of 18
Appendix A- Map (Approximate Tree locations) and Anticipated construction.
Figure 1:
Figure 2:
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 11 of 18
Appendix B- Observation Photos
Figure 3: Looking North trees 15 and 17 noted above,
show declining canopies, and tree 17 has a large
Codominant leader present indicated by the blue arrow.
Figure 4: Tree 19 seen above shows poor structure with a
lopsided canopy to the southwest, and has dieback
present in the canopy.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 12 of 18
Camphor tree decline
Figure 5: Tree 18 with declining canopy, common with most
of the Camphor trees on site.
Figure 6: Tree 22 with a low branch hanging over sidewalk.
The trunk of the tree also had a severe lean towards the
sidewalk.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 13 of 18
Trees 26-32
Figure 7: Trees 26(furthest) through 28 (closest) are seen
closely planted near the building and art installation.
Figure 8: Trees 30-32 seen looking northeast, tree 31
indicated by orange arrow is presumed to be a volunteer
tree that sprouted up and is recommended for removal
due to limited growing space.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 14 of 18
Trees 35 and 36 hardscape damage
Figure 9: looking east Trees 35 (right) and 36 (left) seen
planted in the small islands in the front parking lot. Note
the dead needles indicated by the orange arrow, a sign of
tree stress.
Figure 10: Curb damage seen caused by trees 35 and 36.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 15 of 18
Tree 38 and proposed ADA ramp
Figure 11: Looking east area outlined in red indicates the
proposed location of the ADA ramp.
Figure 12: Looking west the large buttress roots of tree 38
indicated by the red arrow .
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 16 of 18
Eastern property trees
Figure 13: Trees 48-70 (left to right) seen eastern property line of the site. The trees are located in a planter strip less than 3 feet
wide and very close together.
Figure 14: Trees 71-78 (left to right). Tree 73 is shown close up on the right and shows how the tree is growing against the
concrete wall.
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 17 of 18
Appendix C- Recommended Removals
This map Reflects the recommended removals based on poor condition, tree spacing and volunteer
trees.
#15
#22
#21
#20
#19
#17
#59
#31
#73
#27
#23
#52
#50
#54
#57
5050 El Camino Real Established Tree Assessment - March 8, 2019
West Coast Arborists, Inc.
390 Martin Avenue Santa Clara, CA 95050 (408) 855-8660
Page 18 of 18
ASSUMPTIONS AND LIMITING CONDITIONS
1. Care has been taken to obtain all information from reliable sources. All data has been verified insofar as
possible; however, the Consultant can neither guarantee nor be responsible for the accuracy of
information provided by others. Standard of Care has been met with regards to this project within
reasonable and normal conditions.
2. The Consultant will not be required to give testimony or to attend court by reason of this report unless
subsequent contractual agreements are made, including payment of an additional fee for such services as
described in the fee schedule and contract of engagement.
3. Loss or alteration of any part of this report invalidates the entire report.
4. Possession of this report or a copy thereof does not imply right of publication or use for any purpose by
any other than the person to whom it is addressed, without the prior wr itten consent of the Consultant.
5. This report and any values expressed herein represent the opinion of the Consultant, and the Consultant’s
fee is in no way contingent upon the reporting of a stipulated result, a specified value, the occurrence of a
subsequent event, nor upon any finding to be reported.
6. Unless expressed otherwise: 1) information contained in this report covers only those items that were
examined and reflects the condition of those items at the time of inspection; and 2) the inspection is
limited to visual examination of accessible items without dissection, excavation, or coring, unless
otherwise stated. There is no warranty or guarantee, expressed or implied, that problems or deficiencies
of the tree(s) or property in question may not arise in the future.
7. Arborists are tree specialists who use their education, knowledge, training, and experience to examine
trees, recommend measures to enhance the beauty and health of trees, and attempt to reduce the risk of
living near trees. It is highly recommended that you follow the arborist recommendations; however, you
may choose to accept or disregard the recommendations and/or seek additional advice.
8. Arborists cannot detect every condition that could possible lead to the structural failure of a tree. Trees
are living organisms that fail in ways we do not fully understand. Conditions are often hidden within trees
and below ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances,
or for a specific period of time.
9. Any recommendation and/or performed treatments (including, but not limited to, pruning or removal) of
trees may involve considerations beyond the scope of the arborist’s services, such as property
boundaries, property ownership, site lines, disputes b etween neighbors, and any other related issues.
Arborists cannot take such considerations into account unless complete and accurate information is
disclosed to the arborist. An arborist can then be expected to consider and reasonably rely on the
completeness and accuracy of the information provided.
10. The author has no personal interest or bias with respect to the subject matter of this report or the parties
involved. He/she has inspected the subject tree(s) and to the best of their knowledge and belief, all
statements and information presented in the report are true and correct.
11. Unless otherwise stated, trees were examined using the risk assessment criteria detailed by the
International Society of Arboriculture’s publications Best Management Practices – Tree Risk Assessment
and the Tree Risk Assessment Manual.
BIG IDEASBringing the outdoors inColors found in natureTexture > ColorUse of authentic & natural materialsUse of their acacia whenever possibleDesign that is authentic to cultureIncorporate their current signagebut in a more refined wayAppropriate for our visitor center or REI, nottech/corporate office
SIZES SHOWN ARE APPROXIMATE. NOT TO SCALE.
• Acacia• Mounted at an angle to face traffic intersection• Mounted at parking lot level• Consider material to allow for interior lighting
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ELEV
1
A
B
C
D
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221 SF
LOCKERSX60
54 SF
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ELEV
MECH
54 SF
ELEV
MECH
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PUBLIC
AFFAIRS
STORAGE
17300 SF
GARAGE
193 SF
ELEC
354 SF
L&F STOR
392 SF
NATURAL
RESOURCES
MUDROOM
2
A3.21
_________
1 / A2.30A
1 / A2.30B
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
D R A F T ! N O T F O R C O N S T R U C T IO N
SEAL
8/26/2019 3:25:02 PMC:\Users\amy.watson\Documents\Revit Locals\MidPen Central 2019_amy.watson.rvtADMINISTRATIVE
OFFICE
RENOVATION
A2.20
LAYOUT PLAN-
BASEMENT
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
Author Checker
21821.00
8/22/2019
COMMERCIAL DESIGN
REVIEW
3/32" = 1'-0"A2.20
1 BELOW GRADE GARAGE PLAN
# DATE DESCRIPTION
DN
UP
DN
UP
DNDN
UP
DN
ELEV
1
A
B
C
D
2 3 4 5 6 7 7.5 8 10 10.5 11 12 13 14 15 16 179
7128 SF
LEASED
SPACE
149 SF
BLDG
SUPPORT
186 SF
WOMENS
(PUBLIC)
1112 SF
BOARD
ROOM
746 SF
LOBBY
181 SF
BOARD
ROOM
STORAGE 86 SF
AV/IDF
CLOSET
342 SF
LARGE
CONF
141 SF
MEN
(STAFF)
159 SF
WOMEN
(STAFF)
59 SF
WELLNESS
56 SF
CUSTODIAL
290 SF
LARGE
CONF
100 SF
COFFEE
142 SF
COPY
118 SF
NATURAL
RESOURCES
OFFICE
118 SF
E&C
OFFICE
269 SF
HUDDLE/
LAYOUT
SPACE
45 SF
FOCUS
45 SF
FOCUS
45 SF
FOCUS
118 SF
REAL
PROPERTY
OFFICE
118 SF
PLANNING
OFFICE
125 SF
OUTDOOR
MEETING
125 SF
OUTDOOR
MEETING
5550 SF
WORKSTATIONS
173 SF
MENS
(PUBLIC)1
A3.21
_________
1 / A2.31A
1 / A2.31B
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
D R A F T ! N O T F O R C O N S T R U C T IO N
SEAL
8/26/2019 3:25:04 PMC:\Users\amy.watson\Documents\Revit Locals\MidPen Central 2019_amy.watson.rvtADMINISTRATIVE
OFFICE
RENOVATION
A2.21
LAYOUT PLAN- 1ST
FLOOR
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
Author Checker
21821.00
8/22/2019
COMMERCIAL DESIGN
REVIEW
# DATE DESCRIPTION
3/32" = 1'-0"A2.21
1 FIRST FLOOR PLAN
DN
DN
DN
ELEV
1
A
B
C
D
2 3 4 5 6 7 7.5 8 10 10.5 11 12 13 14 15 16 179
204 SF
OUTDOOR
MEETING
174 SF
HUDDLE
233 SF
LARGE
CONF
118 SF
COPY
118 SF
IST OFFICE
212 SF
HUDDLE
61 SF
FOCUS
49 SF
FOCUS
108 SF
HR
STORAGE 118 SF
HR OFFICE
76 SF
STORAGE/
ALT
LACTATION
118 SF
FINANCE
OFFICE
118 SF
BUDGET
OFFICE73 SF
COFFEE
271 SF
HR LARGE
CONF
213 SF
MEDIUM
CONF
81 SF
ELEC
132 SF
MECH
149 SF
IST STOR
140 SF
SERVER
734 SF
BREAK
ROOM
501 SF
ATRIUM
120 SF
AGC
OFFICE
120 SF
AGC
OFFICE 128 SF
GC OFFICE
123 SF
CFO
OFFICE
123 SF
AGM
OFFICE
123 SF
AGM
OFFICE
123 SF
CLERK
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224 SF
GM LARGE
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201 SF
GM OFFICE
66 SF
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140 SF
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(STAFF)
155 SF
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(STAFF)
61 SF
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40 SF
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290 SF
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105 SF
COFFEE
150 SF
COPY
118 SF
VISITOR
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103 SF
VISITOR
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STORAGE 45 SF
FOCUS
45 SF
FOCUS
45 SF
FOCUS
84 SF
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STORAGE
118 SF
PUBLIC
AFFAIRS
OFFICE
220 SF
HUDDLE/
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118 SF
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118 SF
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233 SF
LARGE
CONF 174 SF
HUDDLE
204 SF
OUTDOOR
MEETING
947 SF
WORKSTATIONS
3613 SF
WORKSTATIONS
1210 SF
WORKSTATIONS
4938 SF
WORKSTATIONS
1
A3.21
_________
1 / A2.32A
1 / A2.32B
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
D R A F T ! N O T F O R C O N S T R U C T IO N
SEAL
8/26/2019 3:25:05 PMC:\Users\amy.watson\Documents\Revit Locals\MidPen Central 2019_amy.watson.rvtADMINISTRATIVE
OFFICE
RENOVATION
A2.22
LAYOUT PLAN- 2ND
FLOOR
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
Author Checker
21821.00
8/22/2019
COMMERCIAL DESIGN
REVIEW
# DATE DESCRIPTION
3/32" = 1'-0"A2.22
1 SECOND FLOOR PLAN
1
A
B
C
D
2 3 4 5 6 7 7.5 8 10 10.5 11 12 13 14 15 16 179
1
A3.21
_________
1 / A2.33A
1 / A2.33B
REVISIONS
SHEET NUMBER
SHEET TITLE
DRAWN BY CHECKED BY
N&T JOB #
ISSUE DATE
729 Heinz Avenue
Berkeley, CA 94710
tel 510.542.2200
fax 510.542.2201
D R A F T ! N O T F O R C O N S T R U C T IO N
SEAL
8/26/2019 3:25:06 PMC:\Users\amy.watson\Documents\Revit Locals\MidPen Central 2019_amy.watson.rvtADMINISTRATIVE
OFFICE
RENOVATION
A2.23
LAYOUT PLAN- ROOF /
PENTHOUSE
5050 EL CAMINO REAL
LOS ALTOS, CA 94022
MROSD
Author Checker
21821.00
8/22/2019
COMMERCIAL DESIGN
REVIEW
# DATE DESCRIPTION
3/32" = 1'-0"A2.23
1 ROOF PLAN
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MATERIALS BOARD
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MATERIALS BOARD
MROSD
ADMINISTRATIVE OFFICE RENOVATION
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Blackwood acacia at Purisima Creek Redwoods Preserve
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BOARD ROOM OPTION 1
MROSD
ADMINISTRATIVE OFFICE RENOVATION
07/26/19
PARALLEL ROWS OF CHAIRS, STAFF AT
SEATS FLANKING BOARD DAIS, PRESENTER
TO LEFT OF BOARD
SEATS: 50 (NOT INCLUDING BOARD/STAFF)
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BOARD ROOM OPTION 2
MROSD
ADMINISTRATIVE OFFICE RENOVATION
07/26/19
PARALLEL ROWS OF CHAIRS, ATRIUM
LOUNGE REPLACED WITH CHAIRS, STAFF
SEATS FLANKING BOARD DAIS, PRESENTER
TO LEFT OF BOARD, MOBILE MONITORS
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SEATS: 130 (NOT INCLUDING BOARD/STAFF)
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/
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MROSD
ADMINISTRATIVE OFFICE RENOVATION
01/22/19
1/8" = 1'-0"
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PARALLEL ROWS OF TRAINING TABLES
SEATS: 26
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ATRIUM
101
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BOARD ROOM OPTION 4
MROSD
ADMINISTRATIVE OFFICE RENOVATION
07/26/19
ANGLED ROWS OF TRAINING TABLES
SEATS: 26
TABLES: 13
1/8" = 1'-0"
TRAINING 2
MATERIALS BOARD
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MATERIALS BOARD
MROSD
ADMINISTRATIVE OFFICE RENOVATION
MATERIALS BOARD
MROSD
ADMINISTRATIVE OFFICE RENOVATION
August 28, 2019
Board Meeting 19-22
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, August 28, 2019
DRAFT MINUTES
SPECIAL MEETING – STUDY SESSION
President Siemens called the special meeting of the Midpeninsula Regional Open Space District
to order at 5:02 p.m.
ROLL CALL
Members Present: Jed Cyr, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Pete
Siemens, and Curt Riffle
Members Absent: Larry Hassett
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Susanna Chan, Assistant General Manager Brian
Malone, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Planning Manager Jane Mark, Senior Planner Tina Hugg,
Senior Property Maintenance Specialist Elaina Cuzick
1. Historic Structures Policies, Guidelines, and Practices (R-19-117)
General Manager Ana Ruiz provided an overview of the District’s current projects related to
historic resources, including the budget for these projects through fiscal year 2021-2022.
Senior Planner Tina Hugg provided the staff presentation describing existing federal, state, local
and District policies, guidelines, and practices related to the disposition of historic sites,
structures, buildings, and objects. These regulations and policies help determine the historic
significance of structures and govern how historic structures should be treated, including
preservation, rehabilitation, restoration, reconstruction, and deactivation.
Ms. Hugg then reviewed the District’s resource management policies, including the Open Space
Use and Management Planning Process, Open Space Vision Plan, Factors to Consider for
Structures Disposition policy, etc.
Meeting 19-22 Page 2
Director Holman commented on the need to have consistency among the District’s policies and
stated the policies should support and be consistent with the Open Space Vision Plan.
Ms. Hugg reported many of the policies were adopted prior to Board adoption of the Open Space
Vision Plan and are more general in nature. The policies as a whole support the Vision Plan but
may not specifically reference it due to the time of adoption.
Director Holman inquired if the District considered listing additional structures with the counties
as historic structures in order potentially increase opportunities for grant funding.
Planning Manager Jane Mark reported the District has listed a structure for historic status in San
Mateo County, but listing the structures in Santa Clara County requires landmarking the
structure, which is an additional process.
President Siemens commented that the District has not previously taken an active role in listing
District structures on county historic registers because this has not been the focus of the
District’s work.
Director Kishimoto commented on using the current review of policies as an opportunity to bring
policies into consistency. Additionally, the District’s focus may also change to focus more on
historic preservation.
Ms. Hugg reviewed the District’s process for structures disposition as part of the acquisition
process, including structure condition assessment, historic assessment, biological assessments,
etc. This information forms the basis of a staff determination for the structure’s disposition.
Following a staff determination, the Board and its committees review the recommendations to
make a final determination on structure disposition. Finally, Ms. Hugg reported the District will
be holding future study sessions related to the topic of historic structures.
Director Holman inquired regarding whether the District maintains a structures inventory and the
classification of each.
Ms. Hugg reported the District does have a database of structures, but it is not comprehensive as
this time. District staff continues to gather data on structures to improve and add to the database.
Director Holman commented that reuse of materials from demolished historic structures for
repairs to similar structures may reduce the cost of maintenance.
Public comments opened at 6:26 p.m.
April Haberstadt, commissioner for the Santa Clara County Historic Heritage Commission,
commented on the need to identify protect cultural resources. Ms. Haberstadt commented on the
need for a comprehensive structures inventory in Santa Clara County. Ms. Haberstadt stated
structures should be photo documented prior to demolition. Ms. Haberstadt stated the Santa
Clara County has funds for historic preservation projects, namely the Mount Umunhum Radar
Tower roof.
Public comments closed at 6:40 p.m.
Meeting 19-22 Page 3
Director Holman suggested having a further discussion related to the hierarchy of Board policies
and stated that the policies should be consistent with each other.
Director Kersteen-Tucker suggested reviewing the District’s list of historic structures to discuss
their current categories of disposition to better understand the District’s inventory.
Laura Jones Director of Heritage Services and University Archaeologist for Stanford University
commented on best practices for land use management and archeological sites and suggested
leveraging community skills to inventory historic resources at a lower cost.
Director Kishimoto suggested providing additional information on the mothballing process,
including associated costs, at a future study session.
No Board action required.
President Siemens adjourned the special meeting at 6:57 p.m.
REGULAR MEETING
President Siemens called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:05 p.m.
ROLL CALL
Members Present: Jed Cyr, Karen Holman, Zoe Kersteen-Tucker, Yoriko Kishimoto, Pete
Siemens, and Curt Riffle
Members Absent: Larry Hassett
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Assistant
General Manager Susanna Chan, Assistant General Manager Brian
Malone, District Clerk/Assistant to the General Manager Jennifer
Woodworth, Natural Resources Manager Kirk Lenington, Capital Project
Manager III Zachary Alexander
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Riffle seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Hassett absent)
SPECIAL ORDERS OF THE DAY
• Introduction of staff
o Nina Vuoso, Environmental Education Specialist
o Irma Mora, Executive Assistant
Meeting 19-22 Page 4
o Xucan Zhou, Planner II
CONSENT CALENDAR
President Siemens announced Items 4 and 5 are being continued to the next regular Board
meeting on September 11, 2019.
Public comment opened at 7:06 p.m.
No speakers present.
Public comment closed at 7:06 p.m.
Motion: Director Cyr moved, and Director Riffle seconded the motion to approve the Consent
Calendar, as amended.
VOTE: 6-0-0 (Director Hassett absent)
1. Approve August 14, 2019 Minutes
2. Claims Report
3. Award of Contract for Bergman Residences Reconstruction Phase III at Russian
Ridge Open Space Preserve (R-19-115)
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a contract with Belz Construction to complete
the Bergman Residences Reconstruction Phase III at Russian Ridge Open Space Preserve for
a base contract amount of $238,000.
2. Authorize a 15% contingency of $35,700, to be reserved for unanticipated issues, thus
allowing the total contract amount not-to-exceed $273,700.
4. Proposed Agreement to exchange interests in real property between Frederick
Holley and Maud Gleason (Holley-Gleason) and Midpeninsula Regional Open Space
District (District). District to receive a public trail easement along a portion of Kennedy
Trail in Sierra Azul Open Space Preserve (portion of Santa Clara APN 537-15-028) in
exchange for a solar panel easement conveyed to Holley-Gleason at Sierra Azul Open
Space Preserve (portion of Santa Clara APN 537-15-027). Pursuant to Public Resources
Code section 5540.5, a unanimous vote of all seven Board members is required. (R-19-110)
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the agreement
to exchange interest in real property between the District and Holley-Gleason.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
Item 4 continued to September 11, 2019.
Meeting 19-22 Page 5
5. Proposed Agreement to exchange interests in real property between Pacific Gas and
Electric Company (PG&E) and Midpeninsula Regional Open Space District (District).
District to receive a public roadway easement for a portion of Mt. Umunhum Road and a
public trail easement for a portion of Woods Trail in Sierra Azul Open Space Preserve
(portion of Santa Clara APN 583-24-004) in exchange for an easement for an existing gas
line to be conveyed to PG&E at Pulgas Ridge Open Space Preserve (portion of San Mateo
County APN 050-470-090). Pursuant to Public Resources Code section 5540.5, a
unanimous vote of all seven Board members is required. (R-19-109)
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the agreement
to exchange interest in real property between the District and PG&E.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
Item 5 continued to September 11, 2019.
6. Award of Contract to Humboldt Fence Company for Replacement of Livestock
Perimeter Fencing in Toto Ranch, which is a part of Tunitas Creek Open Space Preserve
(R-19-116)
General Manager’s Recommendations:
1. Authorize the General Manager to award a contract to Humboldt Fence Company to
construct a replacement livestock perimeter fence for a base contract amount of $90,824 in
support of the conservation grazing program at Toto Ranch.
2. Authorize a 5% contingency of $4,541 to be expended only if unforeseen site conditions are
encountered, such as bank slippage or minor adjustments to fence location, for a total
contract not-to-exceed $95,365.
7. Written Response to Daniel Yost, Woodside Mayor
General Manager’s Recommendation: Approve the written response to Mayor Yost
8. Award of Contract to Hanford Applied Restoration & Conservation for the
Ravenswood Bay Trail Connection Revegetation and Plant Maintenance Project (R-19-
119)
General Manager’s Recommendations:
1. Authorize the General Manager to award a contract to Hanford Applied Restoration &
Conservation of Petaluma, CA for a base amount not-to-exceed $294,500 to complete the
Ravenswood Bay Trail Connection Revegetation and Plant Maintenance Project.
2. Authorize a 15% contingency of $44,175 based on the base amount to be expended only if
necessary to cover unforeseen conditions.
3. Authorize an allowance of $47,615 for Bid Alternates #11 through #14 (alternate project
schedule and additional watering, weeding, and seeding events), bringing the total not-to-
exceed contract amount to $386,290.
Meeting 19-22 Page 6
9. Award of Contract for Environmental Services for the Beatty Parking Area and
Trail Connection Project at Sierra Azul Open Space Preserve (R-19-111)
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a multi-year contract with LSA Associates, Inc.,
to provide environmental and planning consulting services to support the Beatty Parking
Area and Trail Connections Project for a base contract amount of $159,124.
2. Authorize a 15% contingency of $23,876, to be expended only if necessary to cover
unforeseen conditions, for a not-to-exceed contract amount of $183,000.
BOARD BUSINESS
10. Resolution requesting the Santa Clara County Board of Supervisors extend the
4/5ths supermajority vote required to move the Stanford University Academic Growth
Boundary for an additional 99 years to protect important open space lands (R-19-114)
Assistant General Manager Susanna Chan provided the staff presentation describing the project
and introduced Kristina Loquist, Chief of Staff to Santa Clara County Supervisor and Board
President Joe Simitian.
Director Kishimoto spoke in favor of protecting open space in perpetuity and containing growth
and development within urban boundaries.
Director Holman noted the resolution was not attached to the electronic version of the report.
Director Kersteen-Tucker left the dais at 7:25 p.m.
District Clerk Jennifer Woodworth read the resolution in its entirety into the record.
Public comments opened at 7:26 p.m.
No speakers present.
Public comments closed at 7:26 p.m.
Motion: Director Kishimoto moved, and Director Holman seconded the motion to adopt a
Resolution requesting that the Santa Clara County Board of Supervisors extend the 4/5ths
supermajority vote required to move the Stanford University Academic Growth Boundary for an
additional 99 years to continue protecting important open space lands in the county.
VOTE: 5-0-0 (Directors Hassett and Kersteen-Tucker absent)
11. Award of Contract to San Francisco Estuary Institute for Formation of a Science
Advisory Panel (R-19-120)
Natural Resources Manager Kirk Lenington provided the staff report describing the purposed of
the Science Advisory Panel and proposed deliverables for each round of panel review, including
white papers and reviews of specific projects. Mr. Lenington described the process for panel and
Board involvement throughout the process, including verbal and written reports at Committee
Meeting 19-22 Page 7
and Board meetings, Board approval of topics for study, and presentation of results. Finally, Mr.
Lennington reviewed the proposed timeline for the panel’s work to coincide with the Board’s
annual strategic plan and budget retreats.
Director Kersteen-Tucker returned at 7:29 p.m.
Director Riffle inquired if it would be possible to amend the contract for the second year of the
contract depending on the success of the first year.
Ms. Ruiz reported the Board is welcome to amend the contract if desired.
Director Kersteen-Tucker inquired regarding Board involvement in the process.
Mr. Lenington reported staff will be developing a list of suggested topics for panel study, and
additional topics may be suggested and approved by the Board when reviewing staff’s list of
recommended topics.
Public comments opened at 7:49 p.m.
No speakers present.
Public comments closed at 7:49 p.m.
Director Riffle suggested studying the effect of public access on wildlife habituation.
President Siemens suggested studying the effect of dog access on wildlife.
Motion: Director Riffle moved, and Director Kersteen-Tucker seconded the motion to:
1. Award a contract to San Francisco Estuary Institute for the formation of a Science Advisory
Panel and first round of scientific review for a contract amount of $100,000 across Fiscal
Year 2019-20 and Fiscal Year 2020-21.
2. Authorize the General Manager to extend the contract for an additional round of scientific
review, if the program is successful, for an additional $100,000, bringing the total contract to
$200,000 ending in Fiscal Year 2021-22.
VOTE: 6-0-0 (Director Hassett absent)
12. Contract Change Order with Graniterock Company to Construct the Mud Lake
Improvements as part of the larger Bear Creek Redwoods Public Access Project (R-19-118)
Capital Project Manager III Zachary Alexander presented the staff report providing an overview
of the current project at Bear Creek Redwoods and existing Mud Lake drainage conditions,
including erosion, flooding, and collapsed outlet pipe. The proposed project will address all of
these issues.
Public comments opened at 8:10 p.m.
No speakers present.
Meeting 19-22 Page 8
Public comments closed at 8:10 p.m.
Motion: Director Cyr moved, and Director Holman seconded the motion to:
1. Authorize a contract change order for the base amount of $356,489 with Graniterock
Company of Watsonville, California to construct the Mud Lake Improvements as part of the
larger Bear Creek Redwood Public Access Project, bringing the total contract amount to
$4,231,825.
2. Authorize a 15% contingency of $53,474 to cover unforeseen conditions related to the Mud
Lake Improvements, for a total contract change order of $409,963 and total not-to-exceed
contract amount $4,285,299.
VOTE: 6-0-0 (Director Hassett absent)
INFORMATIONAL MEMORANDUM
• Agricultural Policy Project – Update on Process and Schedule
• State Legislative Update
INFORMATIONAL REPORTS
A. Committee Reports
No committee reports.
B. Staff Reports
Ms. Chan reported on a recent meeting of the Santa Clara County Historical Heritage
Commission where the Mount Umunhum Radar Tower was discussed.
Assistant General Manager Brian Malone reported Lehigh Quarry extended an invitation to
Board members to tour the quarry. Mr. Malone also reported the Traffic Advisory Committee for
the City of Saratoga made a recommendation in favor of parking restrictions near Fremont Older
Open Space Preserve.
Ms. Ruiz reported on recent public meetings related to wildland fire resiliency and Bear Creek
Stables.
C. Director Reports
The Board members submitted their compensatory reports.
The Board members commended staff for their work related to the closure of Rancho San
Antonio caused by mountain lion activity.
Director Kersteen-Tucker reported that at a recent meeting with San Mateo County Supervisor
Don Horsley, where he mentioned potential funding for additional agricultural workforce
housing.
Meeting 19-22 Page 9
Director Riffle reported his attendance at the La Honda Public Access Working Group meeting,
Bear Creek Stables open house, and Wildfire Resiliency public meeting in Los Gatos.
Director Kishimoto reported her attendance at a recent meeting of the Bay Area Open Space
Council in Mountain View, the Silicon Valley Bicycle Coalition Summit, two Santa Cruz
Mountain Stewardship Network spotlight events, and Wildfire Resiliency public meeting in
Woodside.
Director Holman thanked staff for keeping the Board well informed on District projects.
President Siemens commented on a recent conversation with a resident regarding emergency
access routes across District lands.
ADJOURNMENT
President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District into closed session at 8:38 p.m.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code
Section 54957(b)(1)
Title of Employee: Controller
General Counsel
General Manager
Public comments opened at 8:38 p.m.
No speakers present.
Public comments closed at 8:38 p.m.
ADJOURNMENT
President Siemens adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 9:30 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-24
MEETING DATE: September 11, 2019 Fiscal Year to date EFT:48.25%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
1177 EFT 09/06/2019 11241 - QUESTA ENGINEERING CORPORATION Design services for Bear Creek Redwoods Phase II Trails 79,564.95
1174 EFT 09/06/2019 12093 - Keech Properties, LLC S.F. Bay Wetland Creation Credits 75,000.00
1150 EFT 08/30/2019 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management BCR, PCR, LHC, Thistle & Brome pulling 61,880.50
1157 EFT 08/30/2019 12020 - Panorama Environmental, Inc.Prescribed Fire Program Development - July 2019 14,527.50
80535 Check 09/06/2019 10136 - SAN JOSE WATER COMPANY Deposit for Engineering Services - SAO 240 Cristich Lane 12,000.00
80540 Check 09/06/2019 12050 - Wiss, Janney, Elstner Associates, Inc.Mt. Umunhum Radar Tower Assessment Project 9,107.95
1172 EFT 09/06/2019 10222 - HERC RENTALS, INC.Tractor, Excavator & Compactor Rentals (FOOSP)9,074.60
1171 EFT 09/06/2019 12088 - GSL FINE LITHOGRAPHERS Qrtly newsletter postage - qty 12,672, Postcard printing qty. 1,440 8,569.09
1152 EFT 08/30/2019 12088 - GSL FINE LITHOGRAPHERS Printing of FY 19-20 budget book and 14K preserve brochures (WH, LR, SG, ECdM, LT)8,114.22
80526 Check 09/06/2019 11772 - AHERN RENTALS, INC.Excavators, Bulldozer Rentals - ECdM 7,470.58
1149 EFT 08/30/2019 11318 - CONFLUENCE RESTORATION Plant Maintenance at BCR/Alma/Webb/Mt Um 6,423.00
1173 EFT 09/06/2019 11859 - Horizon Water and Environment, LLC Programmatic Environmental Permitting 5,767.68
1161 EFT 08/30/2019 10302 - STEVENS CREEK QUARRY INC Drainage and Base rock (FOOSP)5,609.24
80513 Check 08/30/2019 11772 - AHERN RENTALS, INC.Oljon Trail Dozer - ECdM 5,525.32
1180 EFT 09/06/2019 11751 - STILLWATER SCIENCES Bio monitoring Services for Stevens Creek Nature Trail Bridges 5,081.55
80515 Check 08/30/2019 10466 - BAY AREA RIDGE TRAIL COUNCIL Annual Membership Fee: 7/30/19 - 6/30/2020 5,000.00
1158 EFT 08/30/2019 10925 - Papé Machinery M08 Equipment Repairs 4,987.40
1159 EFT 08/30/2019 11703 - SHIFT KEY SOLUTIONS Microsoft Applications Training Services at AO 4,800.00
80525 Check 08/30/2019 10626 - Koff & Associates, Inc.Board Appointee Compensation Study 4,620.00
1164 EFT 09/06/2019 10082 - Advantage Anaheim Rancho San Antonio Trail Brochure printing qty 8K 4,314.22
1168 EFT 09/06/2019 11748 - ENVIRONMENTAL AND ENERGY CONSULTING State Funding Consulting and Lobbying Services 3,750.00
1179 EFT 09/06/2019 10302 - STEVENS CREEK QUARRY INC Drainage and Base rock (FOOSP)3,407.76
1178 EFT 09/06/2019 11703 - SHIFT KEY SOLUTIONS Excel and Office 365 Training at AO 3,200.00
80516 Check 08/30/2019 11386 - BOB MURRAY & ASSOCIATES Public Affairs Mgr. recruitment 2,900.00
1160 EFT 08/30/2019 12082 - Sicular Environmental Consulting La Honda Forest Management Plan - 06/26/2019 - 7/31/2019 2,800.00
1182 EFT 09/06/2019 10152 - Tadco Supply Janitorial Supplies (RSA&CP)2,527.10
80531 Check 09/06/2019 11129 - PETERSON TRUCKS INC.M15 Brake Repair 2,411.10
1167 EFT 09/06/2019 *10032 - DEL REY BUILDING MAINTENANCE Janitorial Services for SFO, FFO, AO 2,215.00
80536 Check 09/06/2019 10697 - SANDIS Beatty Property Surveys 2,167.50
80529 Check 09/06/2019 11527 - LA HONDA EDUCATIONAL FOUNDATION Harvest Dinner Sponsorship 2019 2,000.00
80523 Check 08/30/2019 *10309 - VERIZON WIRELESS Monthly wireless service - 58 devices 1,971.14
1153 EFT 08/30/2019 10222 - HERC RENTALS, INC.BCR Tractor Loader Rental 1,713.18
1184 EFT 09/06/2019 11834 - WRECO Purisima Uplands Site Cleanup 1,680.00
80537 Check 09/06/2019 11075 - SANTA CLARA COUNTY - DEPT OF ENVIRONMENTAL HEALTH Environmental Health Permit 1,674.00
80522 Check 08/30/2019 12064 - U.S. Mobile Health Exams, Inc.Audiometric testing, training, reporting FFO/SFO 1,400.00
1155 EFT 08/30/2019 10190 - METROMOBILE COMMUNICATIONS Install Radio and Amber Light - M233 1,339.34
80524 Check 08/30/2019 0000A - San Mateo County Environmental Health Haz Waste, Stormwater Annual Fee, Cupa Oversight/State surcharge 1,288.00
1154 EFT 08/30/2019 11906 - LAW OFFICES OF GARY M. BAUM Special Legal Counsel Services July 2019 1,232.00
1170 EFT 09/06/2019 10187 - GARDENLAND POWER EQUIPMENT Pole Pruner Repair, Chainsaw Sharpening, Parts 1,129.73
80538 Check 09/06/2019 10146 - TIRES ON THE GO New tires M17 & P94 1,090.02
Finance has started to roll out electronic funds transfer (EFT) for accounts
payable disbursements to reduce check printing and mailing, increase payment
security, and ensure quicker receipt by vendors
page 2 of 11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-24
MEETING DATE: September 11, 2019 Fiscal Year to date EFT:48.25%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts
payable disbursements to reduce check printing and mailing, increase payment
security, and ensure quicker receipt by vendors
1176 EFT 09/06/2019 11519 - PRICE, POSTEL & PARMA LLP Burkhart Litigation 1,040.50
80532 Check 09/06/2019 10195 - REDWOOD GENERAL TIRE CO INC M203 Tire replacement 971.79
1147 EFT 08/30/2019 11430 - BioMaAS, Inc.Prof Srvs - Identification of Native Plant Propagule Sites May 792.00
1156 EFT 08/30/2019 10288 - Mission Valley Ford Truck Sales, Inc.M29 Replacement Mirror Assembly 706.99
1146 EFT 08/30/2019 10001 - AARON'S SEPTIC TANK SERVICE Pump 2 tanks at RSA & 1 at DHF 700.00
80514 Check 08/30/2019 *10294 - AmeriGas - 0130 Tenant Propane 642.90
80527 Check 09/06/2019 **11801 - BAY ALARM COMPANY Alarm Services at Hawthorn House 608.58
1169 EFT 09/06/2019 10011 - Family/Bill's Towing Service Vehicle Tow - M29 450.00
80534 Check 09/06/2019 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP-EQ)428.00
80539 Check 09/06/2019 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex)426.50
1165 EFT 09/06/2019 11170 - ALEXANDER ATKINS DESIGN, INC.Ad Design for Bay Nature: Outdoors for Everyone 410.00
80520 Check 08/30/2019 11099 - LAW ENFORCEMENT PSYCHOLOGICAL SERVICES INC Psychological Exam for Ranger Candidate 400.00
1151 EFT 08/30/2019 10187 - GARDENLAND POWER EQUIPMENT Power Equipment Parts 394.45
1181 EFT 09/06/2019 10107 - SUNNYVALE FORD M29 Repair Follow-Up 364.87
1183 EFT 09/06/2019 11596 - Toshiba America Business Solutions Plotter printer costs 06/15/2019-07/14/2019 322.27
80518 Check 08/30/2019 10267 - HALF MOON BAY REVIEW Advertisement 7/10/19 - 3 columns x 10.5"299.00
80517 Check 08/30/2019 10184 - CONTINUING EDUCATION OF THE BAR Subscription CA RP Remedies/Damages UP 19 RE33449 248.78
80530 Check 09/06/2019 10189 - LIFE ASSIST Safety Program First Aid Supplies 234.61
80533 Check 09/06/2019 10151 - SAFETY KLEEN SYSTEMS INC Solvent Tank Service (FFO)216.90
1175 EFT 09/06/2019 10925 - Papé Machinery Tractor Supplies 204.20
1148 EFT 08/30/2019 10352 - CMK AUTOMOTIVE INC M227 Service 195.28
80521 Check 08/30/2019 10160 - OFFICE DEPOT CREDIT PLAN Notebooks, pens, laminating supplies 168.00
1163 EFT 09/06/2019 10357 - A-TOTAL FIRE PROTECTION COMPANY Quarterly Inspection Fire Sprinkler System (FFO)160.00
80519 Check 08/30/2019 10421 - ID PLUS INC ID Badge for L&F staff 117.50
1166 EFT 09/06/2019 10352 - CMK AUTOMOTIVE INC A-99 Oil Service 101.53
80512 Check 08/30/2019 *11880 - A T & T (CALNET3)Mount Um Public telephone monthly service 46.64
80528 Check 09/06/2019 10287 - GRAINGER INC Supplies for Water Truck 28.05
Grand Total 390,013.01$
*Annual Claims
**Hawthorn Expenses
A### = Administrative Office Vehicle HR = Human Resources P### = Patrol Vehicle SCNT = Stevens Creek Nature Trail
AO2, AO3, AO4 = Leased Office Space IPM = Invasive Plant Maintenance PCR = Purisima Creek Redwoods SCS = Stevens Creek Shoreline Nature Area
BCR = Bear Creek Redwoods ISM = Invasive Species Management PIC= Picchetti Ranch SFO = Skyline Field Office
CAO = Coastal Area Office LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap
CC = Coal Creek LR = Long Ridge RR = Russian Ridge SJH = Saint Joseph's Hill
DHF = Dear Hollow Farm LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SR= Skyline Ridge
ECdM = El Corte de Madera M### = Maintenance Vehicle RSA = Rancho San Antonio T### = Tractor or Trailer
Abbreviations
page 3 of 11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 19-24
MEETING DATE: September 11, 2019 Fiscal Year to date EFT:48.25%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts
payable disbursements to reduce check printing and mailing, increase payment
security, and ensure quicker receipt by vendors
ES = El Sereno MB = Monte Bello RV = Ravenswood TC = Tunitas Creek
FFO = Foothills Field Office MR = Miramontes Ridge SA = Sierra Azul TH = Teague Hill
FOOSP = Fremont Older Open Space Pres.OSP = Open Space Preserve SAO = South Area Outpost TW = Thornewood
GP = General Preserve SAU = Mount Umunhum WH = Windy Hill
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT Wells Fargo Credit Card - July 2019
MEETING # 19-24
MEETING DATE 09-11-19
Posting Date Amount Description
07/25/2019 16,941.21 Glulan beams for Purisima Creek bridge re-decking
07/12/2019 8,000.00 Tree removal and pruning at SAO
07/12/2019 7,950.00 Tree removal at BCR parking lot for site preparation
07/12/2019 6,720.00 Tree pruning at the SAO
07/01/2019 4,119.28 Permitting fees San Mateo County Coastal Development Permit.
07/19/2019 4,038.49 Updated lock sys on all SFO public restrooms
07/12/2019 3,360.00 Tree pruning at the SAO
07/25/2019 2,578.21 Non-ethanol fuel for small engines
07/31/2019 2,335.00 Vehicle and pedestrian counters
07/29/2019 2,197.97 Volunteer Recognition raffle items
07/03/2019 2,089.17 SFO HVAC Repairs
07/29/2019 1,910.79 Catering deposit for Midpen Legislative Luncheon 8/02/19
07/04/2019 1,908.00 Envoy registration
07/15/2019 1,766.55 SFO HVAC Repairs
07/01/2019 1,706.21 Non-ethanol fuel for small engines
07/30/2019 1,500.00 CPRS California Park and Rec Society Training
07/30/2019 1,500.00 Parks Maintenance and Management Course
07/22/2019 1,425.00 CPRS Maintenance Management School
07/04/2019 1,400.00 Membership GM for ICMA - Intl City/County Managers Assoc.
07/31/2019 1,345.00 Furniture rentals for Midpen Legislative Luncheon held 20190802
07/31/2019 1,279.48 Permit application for Volunteer Recognition Event
07/22/2019 1,212.75 Programmatic permitting fees
07/02/2019 1,020.00 Traffic control on Bear Creek road
07/15/2019 1,020.00 SFO HVAC Repairs
07/15/2019 990.00 SFO HVAC Quarterly Service
07/03/2019 935.00 Photography for BCR Grand Opening
07/02/2019 841.68 SFO Alarm Services
07/02/2019 790.00 Scheduled cal/OSHA Training
07/16/2019 782.65 Field combo locks new gates & permits. Annual supply of locks.
07/17/2019 753.79 P121, 123, 124 seat covers
07/03/2019 711.05 BCR Bat Habitat Materials
07/12/2019 653.46 Hotel Kersteen-Tucker for CSDA Training
07/25/2019 650.00 Annual Misac conference fee.
07/15/2019 649.54 Hotel for ESRI/GIS User Conference
07/03/2019 640.68 BCR Lumber for Bat Habitat
07/25/2019 635.00 Pre-employment physical exam and DOT medical recert.
07/04/2019 630.02 Sit/stand desk GMO
07/02/2019 605.00 International Conference on Ecology Transportation.
07/19/2019 600.00 Rental Fee Red Morton Community - Board Mtg
07/02/2019 595.00 Scheduled cal/OSHA Training
07/04/2019 579.25 BCR Bat Habitat Materials
07/08/2019 568.80 Envoy Registration
07/25/2019 550.00 Cityworks Conference Registration
07/03/2019 540.00 Scheduled cal/OSHA Training
07/26/2019 509.59 Bolt Cutters for Patrol Trucks
07/03/2019 500.00 5- $100 R.E.I. GCs for Midpen 2019 Photo Contest winners
07/25/2019 500.00 Security deposit Senior Coastsiders bldg. for public meeting.
07/26/2019 500.00 Sponsorship San Mateo Cty. Hist. Assoc. History Makers Event
07/18/2019 491.13 FOOSP Sanitation Services
07/04/2019 490.00 Pre-employment physical screening
07/04/2019 490.00 Pre-employment physical screening
07/26/2019 488.00 FTO resource material
07/16/2019 481.99 SA/Kennedy Rd Sanitation Services
07/18/2019 475.00 MMANC annual conference
07/01/2019 459.00 Boot for Holden Neal
07/01/2019 455.44 June 2019 Purchase/Budget DHF Fencing Materials
07/25/2019 449.00 CalPERS Educational Forum
07/22/2019 447.84 BCR Cistern Fencing Materials
07/15/2019 445.00 FY20 GFOA budget award application
07/29/2019 418.56 Combination Locks
07/19/2019 394.45 Hydraulic hoses for equipment repairs
07/19/2019 384.55 Refreshments for contractor event "Doing Business with Govt Agencies"
07/18/2019 372.00 Permit fee Asbestos removal New SAO property
07/25/2019 350.00 Pest control report for New SAO demo permit application.
07/25/2019 349.00 Annual Training Conference IPMA-HR, May 2020
07/05/2019 346.60 CFO Connect conference airline ticket SFO-Chicago
07/29/2019 325.00 Registration fee - Bullfrog eradication workshop
07/29/2019 325.00 Registration fee - Bullfrog eradication workshop
07/24/2019 316.51 AO Water Service
07/16/2019 310.75 Water Service for Rentals
07/05/2019 305.96 Flight SJO to Ontario for Technical Track for Clerks Training
07/01/2019 304.85 BCR Bat Habitat Materials
07/29/2019 303.03 Hotel for Annual Training Conference in May 2020
07/29/2019 295.00 Regist. fee Human Innovation World Forum - LinkedIn conference
07/29/2019 293.40 New tire for truck P110
07/03/2019 292.00 Monthly Storage Unit Rental
07/01/2019 289.99 5 Purisima Upland Dem. & Cleanup Proj. plans for San Mateo Co.
07/25/2019 284.65 Wireless equipment for FFO.
07/16/2019 276.98 SA-Mt Um Temp Fencing Rental
07/25/2019 276.98 SA-Mt Um Temp Fencing Rental
07/01/2019 275.42 BCR Bat Habitat Materials
07/10/2019 275.00 Recruitment advertising for Sr Grants/Procurement Technician
07/31/2019 270.07 Work gloves
07/10/2019 264.00 PAWeekly legal ad for RFB: Ravenswood Bay Trail Connection
07/15/2019 264.00 PA Wkly legal ad RFB: Ravenswood Bay Trail Connect
07/09/2019 262.83 AO Water Service
07/22/2019 262.51 DHF Fencing Materials
07/24/2019 249.00 CalGovHR Workers Comp for HR Professionals Wksp
07/25/2019 249.00 Registration Workers Comp Conference
07/29/2019 249.00 Advertising for Data Administrator position
07/29/2019 249.00 Advertising for Data Analyst position
07/19/2019 247.99 Replacement of corral gate at October Farm
07/23/2019 239.00 Permit Renewal
07/15/2019 237.96 Flight for CalJPIA Annual Board meeting reimbursable by CalJPIA
07/10/2019 225.72 Sidewinder belts for the deck mower
07/01/2019 225.00 Web hosting - July
07/29/2019 225.00 Web hosting - August
07/22/2019 217.95 Office Supplies - paper
07/09/2019 214.54 Food for. Hwy. 17 Crossings Public Information Meeting in LG.
07/18/2019 212.50 Email Software - July
07/16/2019 210.32 Monitor mounts
07/31/2019 207.09 SAO Supplies
07/15/2019 199.31 OSU FedEx
07/25/2019 191.94 M228 Oil Change-Service
07/30/2019 186.19 FFO Icemaker Filters and/or Cleaner
07/31/2019 185.30 Print costs for 100 fact sheets.
07/11/2019 183.61 Vehicle repair parts
07/02/2019 180.52 FFO Electric Motor for Multi-Mixer
07/09/2019 175.00 Room rental Mountain View Community Center BAOSC meeting.
07/17/2019 174.91 Saftey glasses
07/08/2019 173.71 Hand tools for vehicle P122.
07/15/2019 171.57 DHF Materials for Goat Barn Repairs
07/11/2019 165.00 Renewal for CA Park Rec Society
07/22/2019 165.00 CPRS Membership Dues
07/22/2019 165.00 CPRS Renewal
07/30/2019 165.00 CPRS Membership
07/03/2019 162.71 SAO Supplies
07/09/2019 161.43 Hide-a-key boxes for trucks
07/22/2019 157.96 Airfare for CPRS Training
07/31/2019 157.96 Flight to CPRS Management
07/12/2019 155.74 Chainsaw parts air filter, tools and parts
07/25/2019 151.52 Tie down straps for patrol utvs
07/19/2019 151.51 CalJPIA Annual Board meeting hotel reimbursable by CalJPIA
07/15/2019 150.00 FY20 CSMFO budget award application
07/24/2019 146.59 Reactivatin fee for expired building permit with Palo Alto
07/04/2019 141.40 Nature Center Deck paint
07/11/2019 140.58 M222 Oil Change
07/18/2019 136.78 SAO Supplies
07/03/2019 131.16 Chainsaw chaps for Ranger Brown
07/29/2019 129.67 Pannier bag clips
07/25/2019 129.50 DOT Random testing and fit test
07/01/2019 129.00 Gate Remotes
07/25/2019 127.67 Quam water system plumbing parts
07/11/2019 121.96 Winch cables for patrol trucks
07/11/2019 121.96 Winch cables for patrol trucks
07/31/2019 121.08 MBC Led Lighting entry/ exterior
07/22/2019 120.88 Ivy cleanser
07/01/2019 119.99 Solar powered camera for purple martin nest box monitoring.
07/25/2019 119.95 Legislative directory
07/29/2019 119.88 Cloud Storage - 2019
07/11/2019 119.67 Winch cables for stock
07/18/2019 119.27 General supplies for LEAD work
07/23/2019 118.25 Dinner for the Board Meeting of July 24, 2019.
07/03/2019 118.21 Restock Shop Supplies
07/29/2019 117.60 Disposible respirators
07/01/2019 116.12 PPE for Biomonitors
07/19/2019 113.38 Protective ear plugs
07/15/2019 108.09 Hotel - Workshop -Public Records Act + Elec Doc Mgt.
07/12/2019 107.54 Hotel deposit for Cal-IPC conference
07/25/2019 106.85 Additional G23 LED lamps main AO
07/15/2019 105.52 Field coffee
07/23/2019 104.29 FFO Shop Cleaning Supplies Duct Tape
07/01/2019 100.00 Facebook Advertising - June
07/18/2019 99.00 1-year newspaper subscrip - SF Chronicle
07/15/2019 97.99 fans for mt umunum restroom
07/19/2019 95.60 truck stock: 2 staplers, hand saw, staples, spray paint
07/17/2019 95.55 MBC septic tank lid materials
07/08/2019 92.70 pumper fuel
07/10/2019 90.78 Hiring Panel with outside panelist mid-day meal.
07/18/2019 89.30 Snacks - interview panel for vacant position
07/05/2019 87.40 Shipping of Printers proofs back to printer
07/22/2019 84.04 Whiteboard and power surge protector
07/29/2019 82.96 Materials need for Bear Creek Project
07/10/2019 82.60 2 online training classes - Interpretation - Eppley Institute
07/30/2019 79.59 Tractor mower roller parts
07/15/2019 79.00 Notary renewal class
07/31/2019 78.58 SR A-Frame Bat box mounting post
07/05/2019 78.28 4 Fuel Bottles
07/29/2019 76.27 Kitchen Faucet/Dryer Vent - employee rental residence
07/19/2019 75.00 Liebert webinar on Affordable Care Act.
07/25/2019 74.71 Propane signs
07/23/2019 73.87 Faucet for employee rental residence
07/12/2019 71.94 Chainsaw parts bar scabbard, bar oil
07/01/2019 71.18 Shipping cost for returned items.
07/15/2019 69.40 BCR Bat Habitat Supplies
07/12/2019 68.70 SAO Storage Supplies
07/02/2019 68.24 Reference book for Department Library
07/11/2019 66.32 Addtl food purchased for Staff attending Hwy. 17 Public Meeting.
07/01/2019 65.40 Boots- 14 Alpha Range for use in field by EC and Planning Staff
07/01/2019 65.40 Boots- 14 Alpha Range for use in field by EC and Planning Staff
07/15/2019 62.89 Filters for respirator
07/03/2019 62.76 Tree marking paint
07/11/2019 62.71 Refreshments for Staff and Public attending Hwy. 17 Public Meet
07/29/2019 62.25 Name badges for staff
07/29/2019 60.89 Gas-Accidentally used credit card for gas instead of WEX gas card
07/31/2019 60.69 SFO Water system chlorine
07/12/2019 60.42 CalJPIA Annual Board Meeting rental car reimbursable by CalJPIA
07/18/2019 60.00 1-year newspaper subscription - SM Daily Journal
07/24/2019 60.00 CalGovHR Annual Membership Fee
07/25/2019 60.00 Facility reservation for the October 23, 2019 Board Meeting.
07/18/2019 59.29 Tick holders for shipping, I-pad charger, radio antenna topper
07/08/2019 59.05 Office Supplies - envelopes, tea, composition books
07/08/2019 58.69 Supplies
07/01/2019 58.55 FOOSP Bench Materials concrete tubes
07/05/2019 56.32 labeler cartridge, notepad paper, highlighters
07/04/2019 54.99 Desk lamp
07/22/2019 54.00 Keyboard tray
07/29/2019 53.51 Lower Windy Hill parking lot water
07/01/2019 53.41 Food,18 Blk mtn camping participants & Latino Outdoors
07/17/2019 53.11 Printer ink for ID printer
07/18/2019 52.50 Environ. filing Calif. Dept. of Fish Wildlife Notice of Except.
07/15/2019 52.09 Filing folders
07/23/2019 51.87 CAO water system
07/01/2019 50.00 FFO Internet
07/03/2019 50.00 CSMFO Peninsula Chapter meeting
07/22/2019 50.00 E-Waste Recycling
07/25/2019 50.00 Cal-IPC membership renewal
07/29/2019 50.00 FFO Interet
07/29/2019 50.00 Cal-IPC membership renewal
07/05/2019 49.59 Bolts, wood posts for new regulation sign Bear Crk Redwoods.
07/22/2019 49.27 Replacement Mirror passenger side.
07/17/2019 49.00 Social Media Monitoring - July
07/08/2019 47.36 Hand tools for vehicle P122.
07/01/2019 47.26 PPE for biomonitors
07/25/2019 47.00 Fit test
07/26/2019 47.00 Fit test
07/24/2019 46.82 Office supplies - nameplates for interviews
07/17/2019 45.75 Plumbing cutter set and test plugs
07/25/2019 45.70 Office Supplies - ledger paper
07/26/2019 45.20 map water totes for 9L81s new vehicle
07/04/2019 45.08 recharge single extinguisher, annual check on another
07/29/2019 44.79 Replacement Duty Belt radio holder
07/18/2019 43.38 Side box and Nature center keys
07/02/2019 42.75 FFO et al Paint for Parking Lot Marking
07/01/2019 42.50 Web Forms - July
07/29/2019 42.50 Web Forms - August
07/24/2019 42.28 Signs for propane tanks
07/24/2019 41.97 CAO water system parts
07/04/2019 41.37 2 Fuel Bottles
07/16/2019 41.37 M26 Parts
07/29/2019 41.21 Datasafe shredding services
07/11/2019 40.00 APWA+ lunch event
07/11/2019 40.00 APWA + lunch event
07/19/2019 39.87 Diesel tank vent replacement -- Freight/Shipping charges
07/25/2019 39.65 Chlorine for SFO water system
07/18/2019 39.38 sulfuric acid for AO kitchen sink drain
07/15/2019 39.34 URL Registration - 2019
07/26/2019 39.00 Web PDF viewer - July
07/24/2019 37.76 Office Supplies - bind clips, yellow post-its, colored post-its
07/18/2019 37.50 High security key replacement, evidence locker
07/30/2019 37.49 Ivy X wipes, and plastic tick shipping tubes
07/29/2019 36.71 Midpen Web Store - July
07/05/2019 36.58 tools for P43
07/22/2019 36.00 Parking Reimburseable CalJPIA Annual Board meeting airport
07/18/2019 35.84 SA-Mt Um Restroom Fan Supplies
07/11/2019 35.50 All Staff Breakfast
07/08/2019 35.46 Kitchen and Office Supplies - safety mirror, tea
07/31/2019 35.00 Windshield washer fluid for vehicles
07/04/2019 34.99 Mean Green Power Hand Scrub
07/09/2019 33.92 BCR Hardware for Shelves in Restroom
07/01/2019 33.83 Wall mounted key safe at BCR stables
07/31/2019 33.51 SAO Supplies
07/11/2019 33.08 Hori-Horis (gardening tool)
07/01/2019 32.77 FFO et al Paint for Parking Lot Marking
07/24/2019 32.68 Reptile supplies - mini undertank heater and thermometer
07/11/2019 32.40 Snacks for volunteer projects
07/26/2019 32.20 LED 13 w bulbs for AO lights
07/08/2019 31.52 Staple gun/tape measure for vehicle P114
07/24/2019 30.47 replacement electrical breaker for 1185 skyline
07/12/2019 30.00 Parking for Technical Track for Clerks Training
07/05/2019 29.04 Supplies - soap, pencils, letter opener
07/04/2019 29.00 Name badges for staff
07/22/2019 28.71 Refreshments for ARMS potluck and meeting
07/24/2019 28.61 Protective eye wear
07/05/2019 27.99 Bluetooth Number Pad
07/16/2019 27.99 Food for quarterly partners meeting.
07/12/2019 27.27 Respirator Filters and Goggles
07/22/2019 26.47 Refreshments for ARMS potluck and meeting.
07/03/2019 25.94 SAO Supplies
07/04/2019 25.78 plumbing parts for montebello cabin water system
07/19/2019 25.62 Volunteer Supplies
07/01/2019 25.53 parts for AO kitchen drain repair
07/10/2019 25.26 Legal Secretary Interview panel snacks
07/15/2019 25.00 Field batteries
07/17/2019 24.25 GIS Program Administrator Interview panel snacks
07/31/2019 23.35 Bank fee for vehicle and pedestrian counters
07/22/2019 23.00 Scans of 3 old maps larger than 11x17
07/10/2019 22.98 All Staff Breakfast
07/18/2019 22.96 All Staff Breakfast
07/22/2019 22.83 CalJPIA Annual Board meeting breakfast reimbursable by CalJPIA
07/15/2019 22.57 Copper Studs
07/12/2019 22.36 Volunteer Supplies
07/25/2019 22.05 Postage for brochure shipment
07/08/2019 21.78 2 gallon water cooler for new rangers, qty 2
07/22/2019 21.74 Binders for board meetings
07/19/2019 20.76 parts for CAO water system
07/01/2019 20.70 Seine for CRLF surveys.
07/01/2019 20.60 Poles for Seine.
07/19/2019 20.60 Refreshments MROSD Coastal Contractor Event in Half Moon Bay
07/22/2019 20.30 Reptile supplies- hide rock for snake
07/24/2019 20.00 Parking for Highway 17 Trails Discussion w/ CalTrans
07/01/2019 19.85 Shipping cost for returned items.
07/12/2019 19.85 Shipping cost for returned items.
07/08/2019 19.65 Motorcycle goggles for new ranger
07/22/2019 19.60 Frozen mice - food - for snake
07/03/2019 19.00 Social Media & Trails: Growing & Engaging Your Followers Webinar
07/22/2019 18.30 Lunch remiburseable by CalJPIA for Annual Board meeting
07/01/2019 18.00 BigSun LED spot light for field use by EC and Planning Staff
07/01/2019 17.99 BigSun LED spot light for field use by EC and Planning Staff
07/10/2019 17.98 All Staff Breakfast
07/19/2019 17.97 FFO Kitchen Coffee Supplies
07/30/2019 17.95 Kubota tractor keys
07/17/2019 17.69 Goggles for motorcycle helmet
07/29/2019 17.54 office shelves for AO3
07/12/2019 17.08 Respirator
07/18/2019 16.35 FFO Shop Electrical Ref Guide Book
07/15/2019 16.26 Copper Studs
07/02/2019 16.25 Name badges for staff
07/23/2019 15.96 Ongoing subscription
07/23/2019 15.04 duplicate key copies for HR
07/23/2019 14.70 Gas cap for P85
07/29/2019 14.67 Bottled Water for visitors
07/29/2019 14.57 refreshments for training
07/01/2019 14.36 Drill Bits
07/10/2019 14.27 All Staff Breakfast
07/18/2019 14.16 Amazon Prime Membership Fee
07/05/2019 13.76 Office Supplies - envelopes
07/29/2019 13.60 Bottles of water for visitors
07/03/2019 13.44 tick repel sprays/removal kits EC & Planning
07/03/2019 13.43 tick repel sprays/removal kits EC & Planning
07/24/2019 13.29 Office Supplies
07/01/2019 13.23 Kitchen Supplies - Napkins
07/11/2019 13.08 Frame mat for Gordon Baileys Proclamation.
07/29/2019 13.07 refreshments for training
07/16/2019 12.86 Cup brushes for graffiti removal and windshield fluid.
07/29/2019 12.86 Kitchen supplies - napkins
07/05/2019 12.27 Office supplies - steno books
07/12/2019 12.00 BCDC meeting parking lot cost in San Francisco
07/29/2019 12.00 Image for VRE invitation
07/30/2019 11.94 Desk File Box
07/17/2019 11.76 Office Supplies - redacting tape
07/01/2019 11.43 Ford truck touch up paint
07/01/2019 10.99 Tie down strap for podium transport to offsites
07/17/2019 10.97 2.95 % credit card serv fee for Job Number Permit
07/15/2019 10.67 Organizer
07/10/2019 10.36 SFO Trailer parts
07/31/2019 10.00 Parking fees for SCC government center
07/18/2019 9.35 Bolts for pin keeper on Rental Excavator
07/04/2019 8.17 headlight bulb
07/04/2019 8.16 light bulb for P108
07/17/2019 8.06 Fog batteries
07/19/2019 7.15 Gas for rental reimbursable by CalJPIA for Annual Board meeting
07/23/2019 7.05 Permit Renewal
07/10/2019 7.00 GIS Helpdesk July
07/15/2019 5.44 Card for Employee
07/29/2019 4.88 Volunteer Supplies
07/11/2019 4.71 Printing signage for Highway 17 public meeting.
07/19/2019 4.00 CalJPIA Annual Board meeting incidentals reimbursable by CalJPIA
07/11/2019 3.92 Picture frame for Gordon Baileys proclamation.
07/29/2019 2.95 Bank Transaction Fee for LinkedIn conference registration
07/09/2019 2.89 AO key copy
07/19/2019 2.28 Plugs for air tank system
07/01/2019 2.00 Parking garage fees at San Mateo County permit center.
07/16/2019 2.00 Parking for San Mateo County Master Permit Discussion
07/15/2019 1.00 Parking at SMC - Drop off materials at Planning counter
07/24/2019 1.00 Semaconnect charging card - verification fee
07/29/2019 1.00 SMC Parking - HPHP Meeting
Rev. 1/3/18
R-19-121
Meeting 19-24
September 11, 2019
AGENDA ITEM 3
AGENDA ITEM
Contract Award for Budget Management Software to Questica Ltd.
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to enter into a three-year contract with Questica Ltd. for an
amount not to exceed $127,350 for budget software acquisition, professional implementation
services, and two years of software maintenance.
SUMMARY
The Midpeninsula Regional Open Space District’s (District) has identified a business need for
budget management software to streamline the District’s annual budget development and
management processes, and support budget collaboration between District business lines,
providing a robust planning and reporting tool. The General Manager recommends entering into
a three-year contract with Questica Ltd. (Questica) for an amount not to exceed $127,250, which
includes software purchase and first year of hosting ($43,850), professional software
configuration services ($48,000), and two years of software maintenance ($35,400). There are
sufficient funds in the Fiscal Year (FY) 2019-20 budget to cover first year expenses.
Maintenance costs will be budgeted for in future years.
DISCUSSION
The District currently relies on manual processes to develop and manage operating and Capital
Improvement and Action Plan (CIAP) project budgets. The Budget and Analysis department
(department) works with all business lines to support budget development and annual budget
management. This is largely accomplished through heavy use and management of numerous
Excel spreadsheets, emails, and content posted on the department’s SharePoint site.
The budget management software will support streamlined budget development and
management, allowing for unlimited budget scenarios, tracking changes in real time, enhanced
functionality, and cross-platform collaboration. This software will increase visibility, quality, and
productivity while reducing the potential for human error. This software integrates with our
existing Enterprise Resource System - New World Systems, tracking budget-to-actuals in near
real-time. Questica is web-based, allowing staff to link directly to budget dashboards via
SharePoint, the District’s existing document storage and sharing platform.
The District’s 2015 Information Technology Master Plan recommends improving staff
productivity by implementing core application systems (e.g. budget management software) and
eliminating manual processes, such as work-around spreadsheets and shadow systems.
R-19-121 Page 2
Implementing this software will streamline workflows, allowing Budget staff to spend more time
on analysis and internal customer service rather than spreadsheet management.
Vendor Selection
District staff conducted a thorough assessment of industry budget software and Questica was
identified as the vender of choice, due to an intuitive user interface, the ability to manage
complex capital project budgets, and competitive pricing both with implementation and ongoing
maintenance. Numerous public agencies in California use Questica, including the Cities of Palo
Alto, Sunnyvale, Santa Clara, Escondido, Temecula, Concord, Thousand Oaks, and Oceanside.
This software would be procured through cooperative purchasing (or “piggybacking”) based on
the City of Escondido Request for Proposal. Section IV.C of Board Purchasing Policy 3.03,
Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy
provides that the District may “join in cooperative purchasing agreements with other public
agencies (e.g., the State of California, counties, cities, schools, or other special districts) to
purchase goods or services at a price established by that agency through a competitive bidding
process.” This provides cost savings to the District and reduces staff time required to conduct an
extensive bid process. In this case, the City of Escondido issued an extensive solicitation for
budget management software. They received four proposals and interviewed two of them. This
resulted in Questica being selected for its robust functionality and competitive pricing.
FISCAL IMPACT
There are sufficient funds in the adopted FY2019-20 budget to cover the cost of the
recommendation. It is projected that there will be sufficient funds to cover the cost of the
recommendation in future fiscal year budgets, which will be adopted as part of the annual Budget
and Action Plan process. A summary of the contract expenses for the next three years are shown
in the table below.
Questica Contract:
Budget Software
Year 1
Expenses
Year 2
Expenses
Year 3
Expenses Total
Software purchase $34,850 $0 $0 $34,850
Annual hosting 9,000 9,000 9,000 27,000
Professional software
configuration services 48,000 0 0 48,000
Annual maintenance 0 8,700 8,700 17,400
TOTAL $91,850 $17,700 $17,700 $127,250
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
R-19-121 Page 3
CEQA COMPLIANCE
No action required.
NEXT STEPS
Upon Board approval, the General Manager will direct staff to enter into a contract with
Questica.
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
Prepared by:
Casey Hiatt, Information Systems and Technology Manager
Carmen Narayanan, Budget and Analysis Manager
Contact person:
Casey Hiatt, Information Systems and Technology Manager
R-19-110
Meeting 19-24
September 11, 2019
AGENDA ITEM 4
AGENDA ITEM
Proposed Agreement to exchange interests in real property between Frederick Holley and Maud
Gleason (Holley-Gleason) and Midpeninsula Regional Open Space District (District). District to
receive a public trail easement along a portion of Kennedy Trail in Sierra Azul Open Space
Preserve (portion of Santa Clara APN 537-15-028) in exchange for a solar panel easement
conveyed to Holley-Gleason at Sierra Azul Open Space Preserve (portion of Santa Clara APN
537-15-027). Pursuant to Public Resources Code section 5540.5, a unanimous vote of all seven
Board members is required.
GENERAL MANAGER’S RECOMMENDATIONS
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the agreement
to exchange interest in real property between the District and Holley-Gleason.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
SUMMARY
The General Manager recommends entering into an Exchange Agreement with Holley-Gleason
for an exchange of easement rights that provides net benefits to both parties. The exchange will
perfect public access on Kennedy Trail in Sierra Azul Open Space Preserve (Preserve) as the
trail currently crosses the Holley-Gleason property without a formal easement. Concurrently,
Holley-Gleason will secure property rights necessary to install a solar panel array on the Preserve
(Attachment 2). This exchange of easement rights will be at no cost to the District. The following
report presents a description of the proposed exchange in real property interests, an amendment
to the Use and Management Plan, the environmental review findings, and terms.
DISCUSSION
Background
Holley-Gleason own two contiguous properties that are both adjacent to the Preserve and both
improved with residences. Holley-Gleason purchased the first property located at 15298
R-19-110 Page 2
Kennedy Road, Los Gatos in the spring of 1988 (15298 Kennedy Road) and the second property
located at 15300 Kennedy Road, Los Gatos in the winter of 1996 (15300 Kennedy Road).
In 2005, a nearby property owner installed a chain link fence across the portion of Kennedy Trail
that crosses their property. This fence caused access issues for Preserve users, District staff, and
emergency agencies. Although the trail has been somewhat re-routed, this fence is still an issue
today. This easement exchange would prevent a similar situation from occurring in the future
along the Kennedy Trail. California Public Resources Code section 5540.5 (“Section 5540.5”)
empowers the Board, by unanimous vote of all seven members, to approve an exchange of
dedicated open space property when the Board determines the exchange to be of equal or greater
value and necessary for park or open-space purposes. Such exchanges are limited to 40 acres per
calendar year. This transaction is such an exchange, as the value of securing and protecting the
current public access over Kennedy Trail is significant. The easement to be conveyed to the
District by Holley-Gleason will be used for park purposes.
The District purchased the 21.3-acre property that is now adjacent to Holley-Gleason in 1982 (R-
82-19) to provide public access to other District property via the existing unpaved road (now
Kennedy Trail). The District dedicated this property as public open space in January 1986 (R-86-
10). Upon dedication as public open space, the property effectively becomes permanently
protected, and the District restricts its ability to sell or otherwise convey the dedicated properties.
Public access via this portion of Kennedy Trail has been open to the public since 1982. Recent
research has determined that a 250 (+/-) linear foot section of the existing Kennedy Trail crosses
over a portion of the 15300 Kennedy Road property. There is no recorded public trail easement
for this short portion of Kennedy Trail that crosses this property.
In early 2019, Holley-Gleason were examining the viability of installing solar power for their
residences and it was determined that their properties were too shaded for solar power to be
viable. However, there is an open area of the Preserve that is adjacent to 15298 Kennedy Road
that would be ideal for a solar panel array. This area of the Preserve is not visible from Kennedy
Trail.
In April 2019, Holley-Gleason contacted the District and proposed an easement exchange as they
were aware that Kennedy Trail crossed their 15300 Kennedy Road property without an easement
and they were interested in finding a way to make solar power viable for their properties. The
proposed solar easement would be appurtenant to the 15298 Kennedy Road property and it is
being designed and sized to offset all of the power for both the 15298 Kennedy Road and 15300
Kennedy Road properties. The proposed size of the solar panel array is approximately 40
kilowatts or around 100 panels.
Descriptions of Exchange Properties
Holley-Gleason to District: Under the Agreement, Holley-Gleason would convey a public trail
easement to the District over the portion of the 15300 Kennedy Road property that the existing
Kennedy Trail crosses (approximately 250 linear feet and 6,788 square feet).
District to Holley-Gleason: Under the Agreement, the District would convey solar panel
easement to Holley-Gleason that would be large enough to offset the full power needs for their
two properties. The solar easement contains approximately 7,303 square feet of area and is not
R-19-110 Page 3
visible from the Kennedy Trail. Per the easement, Holley-Gleason are required to secure permits
from the Town of Los Gatos and are limited to an eight foot height limit for all improvements.
USE AND MANAGEMENT
Amended Use and Management Plan In January 1986, the Board of Directors (Board) dedicated
the underlying property (R-86-10) and subsequently adopted a Revised Use and Management
Plan for the Kennedy-Limekiln Area of the Sierra Azul Open Space Preserve on April 5, 1990.
Exchange of easements with Holley-Gleason represents a further addition. Amendment of the
Use and Management Plan to incorporate the easement exchange with Holley-Gleason would
take effect at the close of the transaction and remain effective until further amended. The
amendment to the Use and Management Plan includes the following elements:
Name: Designate the trail easement acquired as an addition to Sierra Azul
Open Space Preserve.
Public Access:
Public uses allowed on Kennedy-Limekiln trail within the trail
easement will continue. No public access is allowed in the easement
area granted to Holley-Gleason.
Signs and Site
Security:
Install trail signs and District boundary signs as needed.
Easement
Monitoring:
Conduct regular inspections of the easement area to ensure
compliance with the terms of the exchange.
Dedication: Withhold Board dedication of the public trail easement at this time.
CEQA COMPLIANCE
Project Description
The project consists of an Agreement to exchange interests in real property between Holley-
Gleason and District as permitted under Section 5540.5. Per the terms and conditions of the
Agreement, the District will convey a permanent solar easement totaling approximately 7,303
square feet at Sierra Azul Open Space Preserve to Holley-Gleason. In exchange, Holley-Gleason
will convey to the District trail access rights over Kennedy Trail totaling approximately 6,788
square feet over a portion of property at 15300 Kennedy Road, Los Gatos. The easement to be
conveyed to the District is of equal or greater value and will be used for park purposes.
CEQA Determination
The District concludes that the project will not have a significant impact on the environment.
The project is categorically exempt from the California Environmental Quality Act (CEQA)
under Article 19, Section 15325 (f): acquisition, sale, or other transfer to preserve open space or
lands for park purposes. The easement exchange is a transfer that serves park purposes and
preserves existing trail use and is not anticipated to result in an impact on the environment.
R-19-110 Page 4
TERMS AND CONDITIONS
As part of the proposed Agreement, the District and Holley-Gleason agree to convey the
easements to each other at no cost to either party. The easement exchange is of equal or greater
value to the District and the public it serves as it perfects and secures the current public trail
access over Kennedy Trail in the Preserve. Therefore, the exchange is determined to be in
accordance with the District’s enabling legislation set out in Section 5540.5, pending unanimous
vote by the Board.
FISCAL IMPACT
This reciprocal no-cost exchange of easements has no immediate fiscal impact.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Property owners of land located adjacent to or surrounding the project site have been mailed a
copy of the agenda for this meeting. Accordingly, all notice required by the Brown Act and
District policy has been provided.
NEXT STEPS
Upon approval by the Board of Directors, the General Manager will direct staff to execute the
terms of Agreement and take the next steps identified in the Use and Management Plan. The
District’s Foothills Field Office will continue to patrol and manage the Kennedy Trail.
Attachments:
1. Resolution Authorizing Acceptance of Exchange Agreement, Authorizing General
Manager or Other Officer to Execute Certificate of Acceptance of Grant to District,
District Grant of Solar Easement, Authorizing General Manager or General Manager’s
designee to Execute any and all Other Documents Necessary or Appropriate to Closing of
the Transaction (Sierra Azul Open Space Preserve)
2. Overall Project Location Map
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Allen Ishibashi, Sr. Real Property Agent
Graphics prepared by:
Nathan Greig, Data Analyst I
Attachment 1
Resolutions/2019/R-19-__Holley-Gleason Exchange 1
RESOLUTION NO. 19-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING
ACCEPTANCE OF EASEMENT EXCHANGE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE EASEMENT DEEDS, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER AND GENERAL COUNSEL TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL OPEN SPACE PRESERVE).
The Board of Directors of Midpeninsula Regional Open Space District does hereby
resolve as follows:
SECTION ONE. The Board of Directors of the Midpeninsula Regional Open Space
District (District) does hereby accept the offer contained in that certain Easement Exchange
Agreement (Agreement) between Frederick O. Holley and Maud W. Gleason (Holley-Gleason)
and the District, a copy of which Agreement is attached hereto and by reference made a part
hereof, and authorizes the President of the Board of Directors, General Manager, or other
appropriate officer to execute the Agreement and all related transactional documents on behalf of
the District to acquire and exchange the real property described therein.
SECTION TWO. The General Manager, President of the Board of Directors, or other
appropriate officer is authorized to execute the easement deeds to the District and Holley-
Gleason. SECTION THREE. The General Manager, President of the Board of Directors, or other
appropriate officer is authorized to execute a Certificate of Acceptance for the easement to the
District.
SECTION FOUR. The General Manager or the General Manager’s designee is
authorized to provide notice of acceptance to Holley-Gleason, execute all title and escrow
documents, and to extend escrow if necessary.
SECTION FIVE. The Board of Directors finds and determines that, pursuant to Section
5540.5 of the California Public Resources Code, the granting and acceptance of the easement
interests are consistent with Public Resources Code 5540.5, and that the real properties being
acquired by the District are of equal or greater value than the real property being transferred to
Holley-Gleason, and are necessary to be acquired for open space purposes.
SECTION SIX. The General Manager and General Counsel are further authorized to
approve any technical revisions to the attached Agreement and documents, which do not involve
any material change to any term of the Agreement or documents, which are necessary or
appropriate to the closing or implementation of this transaction.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Attachment 1
Resolutions/2019/R-19-__Holley-Gleason Exchange 2
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ________, 2019, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Holley Property
APN 537-15-028
15300 Kennedy Road
Holley Property
APN 537-15-024
15298 Kennedy Road
Kennedy Trail Easement
Solar Panel Easement
Kennedy Rd
K e n n e dy Rd
Kennedy Trail
SIERRA AZUL OPEN
SPACE PRESERVE
Midpeninsula Regional
Open Space District
(Midpen)
7/10/2019
Holley Easement ExchangePath: G:\Projects\Sierra_Azul\Holley\SA_HolleyEasementExchange_20190501.mxdCreated By: FLOPEZ0 300150
FeetI
Sierra Azul Open Space Preserve
Private Property
While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features.
Area of
Detail
ÄÆ9
ÄÆ35
ÄÆ17
Los Gatos
Midpen Easement
Solar Panel Easement
Kennedy Trail Easement
Attachment 2
R-19-109
Meeting 19-24
September 11, 2019
AGENDA ITEM 5
AGENDA ITEM
Proposed Agreement to exchange interests in real property between Pacific Gas and Electric
Company (PG&E) and Midpeninsula Regional Open Space District (District). District to receive
a public roadway easement for a portion of Mt. Umunhum Road and a public trail easement for a
portion of Woods Trail in Sierra Azul Open Space Preserve (portion of Santa Clara APN 583-24-
004) in exchange for an easement for an existing gas line to be conveyed to PG&E at Pulgas
Ridge Open Space Preserve (portion of San Mateo County APN 050-470-090). Pursuant to
Public Resources Code section 5540.5, a unanimous vote of all seven Board members is
required.
GENERAL MANAGER’S RECOMMENDATIONS
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. By a unanimous vote of the Board of Directors, adopt a resolution authorizing the agreement
to exchange interest in real property between the District and PG&E.
3. Amend the Use and Management Plan to include the exchanged interest in real property.
4. Withhold dedication of the Exchange Property as public open space at this time.
SUMMARY
The General Manager recommends entering into an exchange agreement with PG&E, for an
exchange of easement rights that provides net benefits to both agencies. The exchange will
perfect PG&E’s property rights in the Pulgas Ridge Open Space Preserve for their existing
underground gas pipeline. Concurrently, the District will secure expanded easement rights over
Mt. Umunhum Road and Woods Trail in Sierra Azul Open Space Preserve. This exchange of
easement rights will be at no cost to the District or PG&E. The following report presents a
description of the proposed exchange in real property interests, an amendment to the Mount
Umunhum Area of the Sierra Azul Open Space Preserve’s Interim Use and Management Plan,
the environmental review findings, and terms.
R-19-109 Page 2
DISCUSSION
Background
The District acquired 293 acres from the City and County of San Francisco in 1983 and that
acquisition is currently part of the Pulgas Ridge Open Space Preserve (R-83-16). The District
dedicated the property as park or open space in 1986. Prior to the District’s acquisition, the City
and County of San Francisco granted a Revocable Permit to PG&E in 1948 to construct and
operate a gas line through the property. PG&E constructed and currently operates a high-pressure
24-inch gas line (Gas Line) through the southern portion of the Pulgas Ridge Open Space
Preserve. Although PG&E built and operates the Gas Line, they do not possess a formal recorded
easement for the Gas Line. PG&E desires to perfect legal easement rights for the Gas Line.
PG&E owns a narrow 21-acre parcel of land for high-tension power lines that cross through the
District’s Sierra Azul Open Space Preserve (PG&E Parcel). The PG&E Parcel bisects Mt.
Umunhum Road in one location and Woods Trail in two locations. The District possesses a 20-
foot wide access easement over Mt. Umunhum Road that was appurtenant to the former
Almaden Air Force Station property purchased by the District in 1986 (R-86-20). There is no
record of the District having a formal public trail easement for Woods Trail as it crosses the
PG&E Parcel. Both Mt. Umunhum Road and Woods Trail are currently open to the public for
recreational uses.
While the Pulgas Ridge Open Space Preserve property is dedicated, California Public Resources
Code section 5540.5 (“Section 5540.5”) empowers the Board, by unanimous vote of all seven
members, to approve an exchange of dedicated real property when the Board determines the
exchange to be of equal or greater value and necessary for park or open-space purposes. Such
exchanges are limited to 40 acres per calendar year. This transaction is such an exchange, as the
value of securing and protecting current public access over Mt. Umunhum Road and Woods
Trail is significant. The easements to be conveyed to the District by PG&E will be used for park
purposes.
Descriptions of Exchange Properties
PG&E to District: Under the Agreement, PG&E would convey a 60-foot wide (current easement
is 20-feet wide) public roadway easement to the District where Mt. Umunhum Road crosses the
PG&E Parcel (approximately 305 linear feet and 18,320 square feet). PG&E would also convey
a 100-foot wide public trail easement to the District where Woods Trail crosses the PG&E Parcel
(approximately 764 linear feet and 54,449 square feet).
District to PG&E: Under the Agreement, the District would convey a 50-foot wide underground
gas line easement to PG&E where the gas line currently crosses the Pulgas Ridge Open Space
Preserve (approximately 3,336 linear feet and 167,375 square feet).
USE AND MANAGEMENT
Amended Use and Management Plan
The Board of Directors (Board) adopted an Interim Use and Management Plan for the Mount
Umunhum area of the Sierra Azul Open Space Preserve in 1983 (R-83-19). It was amended in
1986 to include the Almaden Air Force Station property purchase (R-86-20). In subsequent
R-19-109 Page 3
years, minor amendments to the Use and Management Plan were approved in response to
additional purchases, cleanup efforts, etc. The District amended the Use and Management Plan
on September 12, 2012 and October 17, 2012 to include project elements of the Mount
Umunhum Project and again in December 2017 to include the Cultural Conservation Easement
with the Amah Mutsun Tribal. Amendment of the Interim Use and Management Plan to
incorporate the easements from PG&E would take effect at the close of escrow and remain
effective until further amended. The amendment to the Interim Use and Management Plan
includes the following elements:
Name: Designate the easements acquired from PG&E as an addition to Sierra
Azul Open Space Preserve.
Public Access:
Maintain existing public access on the easements.
Easement
Monitoring:
Conduct regular inspections of the easement area to ensure
compliance with the terms of the exchange.
Site Safety
Inspection:
No known safety hazards exist within the easement area.
Dedication: Withhold Board dedication of the easement area at this time.
CEQA COMPLIANCE
Project Description
The project consists of an Agreement to exchange interests in real property between PG&E and
District in compliance with Section 5540.5. Per the terms and conditions of the Agreement, the
District will convey a gas line easement for an existing 24-inch high-pressure gas line totaling
approximately 167,375 square feet on dedicated lands in Pulgas Ridge Open Space Preserve to
PG&E to perfect easement rights for a permit granted by the prior landowner in 1948. In
exchange, PG&E will convey to the District a public roadway easement over Mt. Umunhum
Road totaling approximately 18,320 square feet over a portion of the PG&E Parcel. In addition,
PG&E will also convey a public trail easement over Woods Trail totaling approximately 54,449
square feet over a portion of the PG&E Parcel. The easement to be conveyed to the District is of
equal or greater value and will be used for park purposes.
CEQA Determination
The District concludes that the project will not have a significant impact on the environment.
The project is categorically exempt from the California Environmental Quality Act (CEQA)
under Article 19, Section 15325 (f): acquisition, sale, or other transfer to preserve open space or
lands for park purposes. The Exchange Agreement with PG&E is a transfer that serves park
purposes and preserves existing public uses, and is not anticipated to result in an impact on the
environment. Previously, the Mount Umunhum Summit Access Project Environmental Impact
Report was adopted by the Board on October 17, 2012 (R-12-104) in which potential impacts
related to reconstruction of Mount Umunhum Road and associated public access improvements,
including those identified within the PG&E Parcel, were evaluated and mitigations were
identified.
R-19-109 Page 4
TERMS AND CONDITIONS
As part of the proposed Agreement, the District and PG&E agree to convey the easements to
each other at no cost to either party. The easement exchange is of equal or greater value to the
District and the public it serves as it perfects and secures the current public access over Mt.
Umunhum Road and Woods Trail in the Preserve. Therefore, the exchange is determined to be
in accordance with the District’s enabling legislation set out in Section 5540.5, pending
unanimous vote by the Board.
FISCAL IMPACT
This reciprocal no-cost exchange of easements has no immediate fiscal impact.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Property owners of land located adjacent to or surrounding the project site have been mailed a
copy of the agenda for this meeting. Accordingly, all notice required by the Brown Act and
District policy has been provided.
NEXT STEPS
Upon approval by the Board of Directors, the General Manager will direct staff to execute the
terms of Agreement and take the next steps identified in the Interim Use and Management Plan.
The District’s Foothills Field Office will continue to patrol and manage Mt. Umunhum Road and
Woods Trail.
Attachments:
1. Resolution Authorizing Acceptance of Exchange Agreement, Authorizing General
Manager or Other Officer to Execute Certificate of Acceptance of Grant to District,
District Grant of Gas Line Easement, Authorizing General Manager or General
Manager’s designee to Execute any and all Other Documents Necessary or Appropriate
to Closing of the Transaction (Sierra Azul and Pulgas Ridge Open Space Preserves)
2. Overall Project Location Map
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Allen Ishibashi, Sr. Real Property Agent
Graphics prepared by:
Nathan Greig, Data Analyst I
Attachment 1
Resolutions/2019/R-19-__PG&E_Exchange 1
RESOLUTION NO. 19-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING
ACCEPTANCE OF EASEMENT EXCHANGE AGREEMENT, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE EASEMENT DEEDS, AUTHORIZING GENERAL MANAGER OR OTHER OFFICER TO EXECUTE CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING GENERAL MANAGER AND GENERAL COUNSEL TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF THE TRANSACTION (SIERRA AZUL AND PULGAS OPEN SPACE PRESERVES).
The Board of Directors of Midpeninsula Regional Open Space District does hereby
resolve as follows:
SECTION ONE. The Board of Directors of the Midpeninsula Regional Open Space
District (District) does hereby accept the offer contained in that certain Easement Exchange
Agreement (Agreement) between Pacific Gas and Electric Company (PG&E) and the District, a
copy of which Agreement is attached hereto and by reference made a part hereof, and authorizes
the President of the Board of Directors, General Manager, or other appropriate officer to execute
the Agreement and all related transactional documents on behalf of the District to acquire and
exchange the real property described therein.
SECTION TWO. The General Manager, President of the Board of Directors, or other
appropriate officer is authorized to execute the easement deeds to the District and PG&E.
SECTION THREE. The General Manager, President of the Board of Directors, or other
appropriate officer is authorized to execute a Certificate of Acceptance for the easement to the
District.
SECTION FOUR. The General Manager or the General Manager’s designee is
authorized to provide notice of acceptance to PG&E, execute all title and escrow documents, and
to extend escrow if necessary.
SECTION FIVE. The Board of Directors finds and determines that, pursuant to Section
5540.5 of the California Public Resources Code, the granting and acceptance of the easement
interests are consistent with Public Resources Code 5540.5, and that the real properties being
acquired by the District are of equal or greater value than the real property being transferred to
PG&E, and are necessary to be acquired for open space purposes.
SECTION SIX. The General Manager and General Counsel are further authorized to
approve any technical revisions to the attached Agreement and documents, which do not involve
any material change to any term of the Agreement or documents, which are necessary or
appropriate to the closing or implementation of this transaction.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Attachment 1
Resolutions/2019/R-19-__PG&E_Exchange 2
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ________, 2019, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ÄÆ84
ÄÆ17
ÄÆ85ÄÆ9
ÄÆ101ÄÆ280
ÄÆ880
ÄÆ680
ÄÆ101
ÄÆ280
ÄÆ85
ÄÆ35
ÄÆ1
ÄÆ1
ÄÆ82
Pulgas Ridge
Sierra Azul
Campbell
Half Moon Bay
Redwood City
San Carlos
Belmont
East Palo
Alto
Los Altos
Palo Alto
Menlo Park
Cupertino
Saratoga
Los Gatos
Milpitas
Santa Clara
Sunnyvale
San Jose
Midpeninsula Regional
Open Space District
(Midpen)
7/1/2019
PG&E Easement Proposal - OverviewPath: G:\Projects\Sierra_Azul\PGE_Easement2018\PGE_Overview_20190701.mxdCreated By: ngreig0 52.5
MilesI
Midpen Preserves
While the District strives to use the best available digital data, these data do not represent a legal survey and are merely a graphic illustration of geographic features.
Proposed Easements
Protected Lands
Attachment 1
R-19-123
Meeting 19-24
September 11, 2019
AGENDA ITEM 6
AGENDA ITEM
Bear Creek Road Culvert Replacement Funding Agreement between the County of Santa Clara
and Midpeninsula Regional Open Space District
GENERAL MANAGER’S RECOMMENDATIONS
Adopt a resolution authorizing the General Manager to execute a Funding Agreement with the
County of Santa Clara for the Briggs Creek Culvert Replacement underlying Bear Creek Road.
SUMMARY
The General Manager recommends entering into a Funding Agreement for Culvert Replacement
(Agreement) with the County of Santa Clara (County) for a culvert underlying Bear Creek Road,
a County Road. The County will provide $80,000 for the removal, replacement, and
enhancement of the existing Briggs Creek Culvert underlying the County’s Bear Creek Road
Right-of-Way. The County-owned and -maintained culvert is failing and threatens the stability
of Bear Creek Road. Replacement of the culvert is included in the Mud Lake Improvements
Project scope of work. On August 28, 2019, the Board of Directors (Board) approved a contract
with Graniterock for the construction of the Mud Lake Improvements Project (R-19-118). The
County and the Midpeninsula Regional Open Space District (District) have determined that the
replacement of the Briggs Creek Culvert benefits both agencies, and the County agrees to
provide funding to cover the culvert replacement work completed by Graniterock. Following
completion of the project, the County will own and maintain the culvert.
BACKGROUND
In April 2018, the Board awarded a contract to Graniterock for the construction of the Public
Access Project at Bear Creek Redwoods Open Space Preserve (Preserve) to open the western
area of the Preserve to public access (R-18-39). Substantial completion of the Public Access
Project occurred in June 2019, with punch-list items anticipated to be completed in September.
In August 2019, the Board authorized a contract change order with Graniterock for the
construction of the Mud Lake Improvements Project (R-19-118).
DISCUSSION
The Mud Lake Improvements Project (Project) will repair a degraded drainage system that could
potentially cause flood damage to the Preserve’s Upper Lake Loop Trail and remnant historic
shrine, and structural failures to a portion of Bear Creek Road that overlies a collapsed culvert.
The Project will upgrade an existing Corrugated Metal Pipe (CMP) culvert (Briggs Creek
R-19-123 Page 2
Culvert) underlying the County’s Bear Creek Road Right-of-Way with a 60-foot long, 24-inch
reinforced concrete pipe (RCP). The RCP will be connected to a drop inlet and storm drain
system that collects and conveys surface flows from Mud Lake to the headwaters of Briggs
Creek. The scope of work required to remove and replace the existing Briggs Creek Culvert, and
return the roadway to its pre-construction condition includes excavation, demolition, base and
surface preparation, backfill and compaction, erosion control, roadway repair and resurfacing,
and striping. County funding of up to $80,000 will cover construction, monitoring, and traffic
control costs associated with the replacement of the Briggs Creek Culvert portion of the Mud
Lake Improvement Project.
The District received the USACE Section 404 and CDFW 1600 permits in July 2019, and the
RWQCB Section 401 permit in September 2019 for the Project. Issuance of the jurisdictional
permits allows Project construction to begin in September 2019. Installation of the new culvert
is anticipated to be completed by October 15, 2019 to avoid the winter wet season.
FISCAL IMPACT
On April 10, 2019, the Board passed a resolution to accept grant funding under the California
River Parkways Grant Program – Proposition 68 to offset a majority of the construction costs for
the Mud Lake Improvements Project (R-19-42).
The Santa Clara County Funding Agreement for the Briggs Creek Culvert installation portion of
the Mud Lake Improvements Project would represent a positive fiscal impact of $80,000 to the
FY2019-20 adopted budget of $393,393. The positive fiscal impact of this funding agreement is
expected to eliminate the use of Measure AA funds for the Project, funding the construction
completely by grant funds.
The Mud Lake Improvements Project and Briggs Creek Culvert installation work is included as
part of the Bear Creek Redwoods Ponds Restoration and Water Rights project (MAA21-008).
BOARD COMMITTEE REVIEW
No Committee review has occurred for the recommended contract amendment.
PUBLIC NOTICE
Public notice of this Agenda Item was provided as required by the Brown Act.
CEQA COMPLIANCE
The Project was evaluated as part of the Bear Creek Redwoods Preserve Plan Environmental
Impact Report, which the Board certified on January 25, 2017 (R-17-15 & State Clearinghouse
#2015062029).
NEXT STEPS
Upon approval by the Board of Directors, the General Manager will execute the Agreement. The
Agreement will also go to the County Board of Supervisors for approval.
R-19-123 Page 3
Attachments:
1. Resolution Approving the Funding Agreement
2. Agreement for Culvert Replacement Project between County of Santa Clara and
Midpeninsula Regional Open Space District (APNS: 544-31-003, 544-33-001, &
544-33-002)
Responsible Department Head:
Jason Lin, Engineering & Construction Department Manager
Prepared by:
Zachary Alexander, Capital Project Manager III, Engineering & Construction Department
Attachment 1
Resolutions/2019/R-19-__SCCFundingAgmt -BCRCulvert 1
RESOLUTION NO. 19-___
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING
THE GENERAL MANAGER TO EXECUTE A FUNDING AGREEMENT
WITH SANTA CLARA COUNTY FOR BRIGGS CREEK CULVERT AT
BEAR CREEK ROAD AND AUTHORIZING THE GENERAL MANAGER
AND GENERAL COUNSEL TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO EFFECTUATE THE
AGREEMENT
WHEREAS, the District is the fee owner of that certain real property commonly known
as Bear Creek Redwood Open Space Preserve (“Preserve”) located along Bear Creek Road,
County of Santa Clara (“County”); and
WHEREAS, Bear Creek Road, a County maintained road, bisects the Preserve; and
WHEREAS, the District is planning to perform the Mud Lake Improvements Project,
which includes replacing the Briggs Creek Culvert underlying Bear Creek Road which separates
Mud Lake in the western area of the Preserve from Briggs Creek drainage in the eastern area of
the Preserve; and
WHEREAS, County agrees to fund the construction, monitoring, and traffic control
costs associated with the replacement of the Briggs Creek Culvert portion of the District’s Mud
Lake Improvement Project. Upon completion of construction, the County is responsible for the
maintenance and repair of the improvements within the County right of way; and
WHEREAS, the District and the County have memorialized the terms and conditions of
their understanding in a Funding Agreement (“Agreement”).
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of Midpeninsula
Regional Open Space District hereby:
1. Authorizes the General Manager or designee to execute the Agreement and any
related documents on behalf of the District; and
2. Authorizes the General Manager and General Counsel to approve any technical
revisions to the Agreement and execute any other documents, which are necessary or
appropriate to effectuate the Agreement.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on September _____, 2019, at a regular meeting thereof, by the following
roll call vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
Attachment 1
Resolutions/2019/R-19-__SCCFundingAgmt -BCRCulvert 2
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Attachment 2
1 of 9
AGREEMENT FOR CULVERT REPLACEMENT PROJECT
BETWEEN COUNTY OF SANTA CLARA AND
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
(APNs: 544-31-003, 544-33-001, & 544-33-002)
THIS AGREEMENT (“Agreement”) is made and entered into as of the date fully executed by and
between Mid-peninsula Regional Open Space District, a California independent special district
organized pursuant to California Public Resources Code section 5500 et seq. (“District”) and the
County of Santa Clara, a political subdivision of the State of California, (“County”), collectively
referred to herein as the “Parties” and individually, a “Party.”
RECITALS
WHEREAS, the District is the fee owner of that certain real property commonly known as Bear
Creek Redwood Open Space Preserve, located along Bear Creek Road, Santa Clara County, State of
California, APNs 544-31-003, 544-33-001, and 544-33-002 as depicted on the map labeled as Exhibit
A, attached hereto and incorporated herein (the “Preserve”); and
WHEREAS, the District has developed and adopted the Bear Creek Redwoods Preserve Ponds
Assessment and Management Plan (“Plan”) that establishes a framework for the long-term
enhancement and management of the Preserve’s ponds and waterways to maintain water quality,
watershed function, and healthy aquatic habitat; and
WHEREAS, Bear Creek Road, a County-maintained road, bisects the Preserve, and as a result the
Preserve can be divided into an eastern Preserve zone and a western Preserve zone on either side of
Bear Creek Road as depicted on the attached Exhibit “B”; and
WHEREAS, an existing County of Santa Clara-owned and maintained culvert within the Bear Creek
Road right-of-way conveys surface water from Briggs Creek between the eastern Preserve zone and
western Preserve zone (“Briggs Creek Culvert”) in the location as depicted on the attached Exhibit
“B;” and
WHEREAS, as part of the implementation plan for the Preserve based on the adopted Plan, surveys
of the Briggs Creek Culvert indicate that the corrugated metal pipe (“CMP”) culvert requires
replacement; and
WHEREAS, the District has applied for permits from regulatory agencies to develop the Preserve,
and the replacement of the Briggs Creek Culvert in conjunction with other District projects would be
covered under the District’s permits and would provide the most efficient means to perform the
culvert replacement while minimizing construction and traffic impacts; and
WHEREAS, County and District have determined that the replacement of the Briggs Creek Culvert
benefits both agencies, and therefore the Parties wish to cooperate in good faith to complete the
replacement of the Briggs Creek Culvert; and
WHEREAS, California Public Resources Code § 5541 authorizes the District to complete the Project
upon such terms as may be mutually agreed to by the District’s Board of Directors and the County’s
Board of Supervisors.
CULVERT REPLACEMENT AGREEMENT
APNs: 544-31-003, 544-33-001, and 544-33-002
2 of 9
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein and
other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Parties hereby agree as follows:
1. Incorporation. The above Recitals are hereby incorporated herein and made a part hereof.
2. Project Description. The project is the removal, replacement, and enhancement of the
existing Briggs Creek Culvert underlying the County’s Bear Creek Road Right-of-Way (as
depicted on the attached Exhibit B) (“Project”). The scope of work includes the removal of
the existing CMP culvert, and replacement with a 24” concrete reinforced pipe (RCP). The
RCP will be connected to a drop inlet and storm drain system that collects and conveys
surface flows to the headwaters of Briggs Creek. The scope of work includes all excavation,
demolition, base and surface preparation, backfill and compaction, erosion control, roadway
repair and resurfacing, and striping required to remove and replace the existing Bear Creek
Road Culvert, and return the roadway to its publicly accessible pre-construction condition.
The District shall submit the Project plans and traffic control plan to the County for review
and approval prior to the commencement of construction activities. The District shall follow
County approved roadway repair details (U3A Typical Utility Trench Construction Standard
Detail), and submit roadway repair plans, specifications, and details to the County for review
and approval prior to starting construction. County Department of Roads and Airports
inspectors shall inspect the Project during construction.
The District has applied for permits from the United States Army Corp of Engineers, the
United States Department of Fish & Wildlife, the California Department of Fish & Wildlife,
and the Regional Water Quality Control Board to complete the Project. Construction shall not
begin until all regulatory permits are issued and CEQA and/or NEPA clearance has been
obtained.
3. Funding. Within 60 days after the District records a Notice of Completion for the Project,
County shall reimburse District an amount not to exceed eighty thousand dollars ($80,000) for
the District’s reasonable, documented construction costs of the Project. The District estimates
the full construction costs, including contingency, to be $80,000.
4. Warranty. The District shall assign to the County the Contractor’s one-year warranty for the
Project upon recording a Notice of Completion, which shall obligate Contractor to repair or
replace Project if it fails to perform as intended within the one-year warranty period.
5. Maintenance and Repair. Upon completion of the Project and recording of a Notice of
Completion by the District, County shall, at no cost or expense to District, perform routine
maintenance and repairs of the replaced Bear Creek Culvert. The County releases the District
from all future inspections, maintenance, and repairs of the Bear Creek Culvert. This
paragraph shall survive termination or cancellation of this Agreement.
6. Ownership and Responsibility. Upon completion of the Project and upon recording of a
Notice of Completion by the District, County shall release and hold the District harmless of all
CULVERT REPLACEMENT AGREEMENT
APNs: 544-31-003, 544-33-001, and 544-33-002
3 of 9
ownership and responsibility of the Bear Creek Culvert. This paragraph shall survive
termination or cancellation of this Agreement.
7. County Permit. The County shall issue an encroachment permit or modify an existing
encroachment permit to the District for the construction of the Project within County ROW
once construction documents are approved by County, as per Paragraph No. 2 above.
8. Term. This Agreement is effective upon the date that all parties hereto have executed this
agreement. It shall remain effective until completion of the Project and recording of a Notice
of Completion by the District.
9. No Property Interest. District shall not acquire any interest or estate in County’s property
pursuant to this Agreement.
10. Notices. All notices, requests, demands, and other communications hereunder shall be in
writing and shall be given (i) by Federal Express (or other established express delivery service
which maintains delivery records), (ii) by hand delivery, or (iii) by certified or registered mail,
postage prepaid, return receipt requested, to the Parties at the following addresses, or at such
other address as the Parties may designate by written notice in the above manner.
To the County: To the District:
Director General Manager
County of Santa Clara Midpeninsula Regional Open Space District
Roads and Airports Department 330 Distel Circle
101 Skyport Drive Los Altos, CA 94022
San Jose, CA 95110 Phone: (650) 691-1200
Ph. No: (408) 573-2400 Fax: (650) 691-0485
Fax No: (408) 441-0276
Such communications may also be given by facsimile transmission, provided any such
communication is concurrently given by one of the above methods. Notices shall be deemed
effective upon receipt, or upon attempted delivery thereof if delivery is refused by the
intended recipient or if delivery is impossible because the intended recipient has failed to
provide a reasonable means for accomplishing delivery.
11. Governing Law and Venue. This Agreement shall be construed and interpreted according to
the laws of the State of California, excluding its conflict of law principles. Proper venue for
legal actions will be exclusively vested in a state court in the County of Santa Clara. The
parties agree that subject matter and personal jurisdiction are proper in state court in the
County of Santa Clara, and waive all venue objections.
12. Miscellaneous. This Agreement shall be interpreted and construed only by the contents hereof
and there shall be no presumption or standard of construction in favor of or against either
Party. This Agreement may be modified or amended only by a writing duly executed by both
Parties. The invalidity or unenforceability of any provision of this Agreement or the
applicability or inapplicability to either Party, as determined by a court, shall in no way affect
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the validity or enforceability of any of the remaining provisions hereof or their applicability to
the other Party.
13. Indemnification. To the fullest extent allowed by law, District shall indemnify, defend, and
hold harmless the County its officers, agents and employees from any claim, liability, loss,
injury or damage arising out of, or in connection with, the construction activities of the Project
by District and/or its agents, employees or contractors, excepting any loss, injury or damage
caused by the sole negligence or willful misconduct of County. It is the intent of the parties to
this Agreement to provide the broadest possible coverage for the County. District shall
reimburse District for all costs, attorneys' fees, expenses and liabilities incurred with respect to
any litigation in which the District is obligated to indemnify, defend and hold harmless the
County under this Agreement. The District’s indemnification obligations pursuant to this
Section 13, Indemnification, shall be extinguished upon filing of the Notice of Completion for
the Project.
14. County’s Mandatory Policy Provisions
14.1 Food and Beverage Standards
Except in the event of an emergency or medical necessity, the following nutritional standards shall
apply to any foods and/or beverages purchased by DISTRICT with County funds for County-
sponsored meetings or events.
If food is to be provided, healthier food options shall be offered. “Healthier food options” include (1)
fruits, vegetables, whole grains, and low fat and low calorie foods; (2) minimally processed foods
without added sugar and with low sodium; (3) foods prepared using healthy cooking techniques; and
(4) foods with less than 0.5 grams of trans fat per serving. Whenever possible, DISTRICT shall (1)
offer seasonal and local produce; (2) serve fruit instead of sugary, high calorie desserts; (3) attempt to
accommodate special, dietary and cultural needs; and (4) post nutritional information and/or a list of
ingredients for items served. If meals are to be provided, a vegetarian option shall be provided, and the
DISTRICT should consider providing a vegan option. If pre-packaged snack foods are provided, the
items shall contain: (1) no more than 35% of calories from fat, unless the snack food items consist
solely of nuts or seeds; (2) no more than 10% of calories from saturated fat; (3) zero transfat; (4) no
more than 35% of total weight from sugar and caloric sweeteners, except for fruits and vegetables
with no added sweeteners or fats; and (5) no more than 360 mg of sodium per serving.
If beverages are to be provided, beverages that meet the County’s nutritional criteria are (1) water with
no caloric sweeteners; (2) unsweetened coffee or tea, provided that sugar and sugar substitutes may be
provided as condiments; (3) unsweetened, unflavored, reduced fat (either nonfat or 1% low fat) dairy
milk; (4) plant-derived milk (e.g., soy milk, rice milk, and almond milk) with no more than 130
calories per 8 ounce serving; (5) 100% fruit or vegetable juice (limited to a maximum of 8 ounces per
container); and (6) other low-calorie beverages (including tea and/or diet soda) that do not exceed 40
calories per 8 ounce serving. Sugar-sweetened beverages shall not be provided.
14.2 No Smoking
DISTRICT and its employees, agents and contractors, shall comply with the County’s No-Smoking
Policy, as set forth in the Board of Supervisors Policy Manual section 3.47 (as amended from time to
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time), which prohibits smoking: (1) at the Santa Clara Valley Medical Center Campus and all County-
owned and operated health facilities, (2) within 30 feet surrounding County-owned buildings and
leased buildings where the County is the sole occupant, and (3) in all County vehicles.
14.3 Compliance With All Laws, Including Nondiscrimination, Equal Opportunity, and Wage
Theft Prevention
(1) Compliance with All Laws. DISTRICT shall comply with all applicable Federal, State,
and local laws, regulations, rules, and policies (collectively, “Laws”), including but not
limited to the non-discrimination, equal opportunity, and wage and hour Laws referenced in
the paragraphs below.
(2) Compliance with Non-Discrimination and Equal Opportunity Laws: Except with
respect to contracts awarded by DISTRICT prior to the effective date of this Agreement,
DISTRICT shall comply with all applicable Laws concerning nondiscrimination and equal
opportunity in employment and contracting, including but not limited to the following: Santa
Clara County’s policies for nondiscrimination and equal opportunity; Title VII of the Civil
Rights Act of 1964 as amended; Americans with Disabilities Act of 1990; the Age
Discrimination in Employment Act of 1967; the Rehabilitation Act of 1973 (Sections 503 and
504); the Equal Pay Act of 1963; California Fair Employment and Housing Act (Gov. Code §
12900 et seq.); California Labor Code sections 1101, 1102, and 1197.5; and the Genetic
Information Nondiscrimination Act of 2008. In addition to the foregoing, DISTRICT shall
not discriminate against any contractor, employee, or applicant for employment because of
age, race, color, national origin, ancestry, religion, sex, gender identity, gender expression,
sexual orientation, mental disability, physical disability, medical condition, political belief,
organizational affiliation, or marital status in the recruitment, selection for training (including
but not limited to apprenticeship), hiring, employment, assignment, promotion, layoff, rates
of pay or other forms of compensation. Nor shall DISTRICT discriminate in the provision of
services provided under this contract because of age, race, color, national origin, ancestry,
religion, sex, gender identity, gender expression, sexual orientation, mental disability,
physical disability, medical condition, political beliefs, organizational affiliations, or marital
status.
(3) Compliance with Wage and Hour Laws: DISTRICT shall comply with all applicable
wage and hour Laws, which may include but are not limited to, the Federal Fair Labor
Standards Act, the California Labor Code, and, if applicable, any local minimum wage,
prevailing wage, or living wage Laws.
(4) Definitions: For purposes of this Section 9.03, the following definitions shall apply. A
“Final Judgment” shall mean a judgment, decision, determination, or order (a) which is
issued by a court of law, an investigatory government agency authorized by law to enforce an
applicable Law, an arbiter, or arbitration panel and (b) for which all appeals have been
exhausted or the time period to appeal has expired. For pay equity Laws, relevant
investigatory government agencies include the federal Equal Employment Opportunity
Commission, the California Division of Labor Standards Enforcement, and the California
Department of Fair Employment and Housing. Violation of a pay equity Law shall mean
unlawful discrimination in compensation on the basis of an individual’s sex, gender, gender
identity, gender expression, sexual orientation, race, color, ethnicity, or national origin under
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Title VII of the Civil Rights Act of 1964 as amended, the Equal Pay Act of 1963, California
Fair Employment and Housing Act, or California Labor Code section 1197.5, as applicable.
For wage and hour Laws, relevant investigatory government agencies include the federal
Department of Labor, the California Division of Labor Standards Enforcement, and the
District of San Jose’s Office of Equality Assurance.
(5) Prior Judgments, Decisions or Orders against DISTRICT: By signing this Agreement,
DISTRICT affirms that it has disclosed any final judgments that (A) were issued in the five
years prior to executing this Agreement by a court, an investigatory government agency,
arbiter, or arbitration panel and (B) found that DISTRICT violated an applicable wage and
hour law or pay equity law. DISTRICT further affirms that it has satisfied and complied with
– or has reached Agreement with the County regarding the manner in which it will satisfy –
any such final judgments.
(6) Violations of Wage and Hour Laws or Pay Equity Laws During Term of Contract: If at
any time during the term of this Agreement, DISTRICT receives a Final Judgment rendered
against it for violation of an applicable wage and hour Law or pay equity Law, then
DISTRICT shall promptly satisfy and comply with any such Final Judgment. DISTRICT
shall inform the Office of the County Executive-Office of Countywide Contracting
Management (OCCM) of any relevant Final Judgment against it within 30 days of the Final
Judgment becoming final or of learning of the Final Judgment, whichever is later. DISTRICT
shall also provide any documentary evidence of compliance with the Final Judgment within 5
days of satisfying the Final Judgment. Any notice required by this paragraph shall be
addressed to the Office of the County Executive-OCCM at 70 W. Hedding Street, East Wing,
11th Floor, San José, CA 95110. Notice provisions in this paragraph are separate from any
other notice provisions in this Agreement and, accordingly, only notice provided to the Office
of the County Executive-OCCM satisfies the notice requirements in this paragraph.
(7) Access to Records Concerning Compliance with Pay Equity Laws: In addition to and
notwithstanding any other provision of this Agreement concerning access to DISTRICT’s
records, DISTRICT shall permit the County and/or its authorized representatives to audit and
review records related to compliance with applicable pay equity Laws. Upon the County’s
request, DISTRICT shall provide the County with access to any and all facilities and records,
including but not limited to financial and employee records, that are related to the purpose of
this Subsection H, except where prohibited by federal or state laws, regulations or rules.
County’s access to such records and facilities shall be permitted at any time during
DISTRICT’s normal business hours upon no less than 10 business days’ advance notice.
(8) Pay Equity Notification: DISTRICT shall (1) at least once in the first year of this
Agreement and annually thereafter, provide each of its employees working in California and
each person applying to DISTRICT for a job in California (collectively, “Employees and Job
Applicants”) with an electronic or paper copy of all applicable pay equity Laws or (2)
throughout the term of this Agreement, continuously post an electronic copy of all applicable
pay equity Laws in conspicuous places accessible to all of DISTRICT’s Employees and Job
Applicants.
(9) Material Breach: Failure to comply with any part of this Subsection H shall constitute a
material breach of this Agreement. In the event of such a breach, the County may, in its
discretion, exercise any or all remedies available under this Agreement and at law. County
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may, among other things, take any or all of the following actions:
(i) Suspend or terminate any or all parts of this Agreement.
(ii) Withhold payment to DISTRICT until full satisfaction of a Final Judgment
concerning violation of an applicable wage and hour Law or pay equity Law.
(iii) Offer DISTRICT an opportunity to cure the breach.
(10) Contractors: Except with respect to contracts awarded by DISTRICT prior to the
effective date of this Agreement, DISTRICT shall impose all of the requirements set forth in
this Subsection 14.3 on any contractors permitted to perform work under this Agreement.
This includes ensuring that any contractors receiving a Final Judgment for violation of an
applicable Law promptly satisfies and complies with such Final Judgment.
14.4 Living Wage
Unless otherwise exempted or prohibited by law or County policy, and except with respect to
contracts awarded by DISTRICT prior to the effective date of this Agreement, contractors that
contract with the County to provide Direct Services, as defined in County of Santa Clara Ordinance
Code Division B36 (“Division B36”) and Board Policy section 5.5.5.5 (“Living Wage Policy”), and
their contractors, where the contract value is $100,000 or more, must comply with Division B36 and
the Living Wage Policy and compensate their employees in accordance with Division B36 and the
Living Wage Policy. Compliance and compensation for purposes of this provision includes, but is not
limited to, components relating to fair compensation, earned sick leave, paid jury duty, fair workweek,
worker retention, fair chance hiring, targeted hiring, local hiring, protection from retaliation, and labor
peace. If DISTRICT and/or a contractor violates this provision, the Board of Supervisors or its
designee may, at its sole discretion, take responsive actions including, but not limited to, the
following:
i. Suspend, modify, or terminate the Direct Services Contract.
ii. Require the DISTRICT and/or contractor to comply with an appropriate remediation plan
developed by the County.
iii. Waive all or part of Division B36 or the Living Wage Policy.
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This provision shall not be construed to limit an employee's rights to bring any legal action for violation of
the employee's rights under Division B36 or any other applicable law. Further, this provision does not
confer any rights upon any person or entity other than the Board of Supervisors or its designee to bring
any action seeking the cancellation or suspension of a County contract. By entering into this contract,
DISTRICT certifies that it is currently complying with Division B36 and the Living Wage Policy with
respect to applicable contracts, and warrants that it will continue to comply with Division B36 and the
Living Wage Policy with respect to applicable contracts.
IN WITNESS WHEREOF, the Parties have entered into this Agreement.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By:
Ana Ruiz Date
General Manager
APPROVED AS TO FORM:
By:
Hilary Stevenson Date
General Counsel
COUNTY OF SANTA CLARA
S. Joseph Simitian, President Date
Board of Supervisors
Signed and certified that a copy of this
document has been delivered by electronic
or other means to the President, Board of Supervisors.
Attest: ___________________________
MEGAN DOYLE
Clerk of the Board of Supervisors
APPROVED AS TO FORM AND LEGALITY
_______________________________________
Christopher R. Cheleden
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Lead Deputy County Counsel
Exhibit “A”: Assessor’s Parcel Map Showing Preserve
Exhibit “B”: Briggs Culvert Replacement Project Map
DATE: September 11, 2019
MEMO TO: Board of Directors
THROUGH: Ana M. Ruiz, General Manager
FROM: Highway 17 Crossings Project Managers:
Julie Andersen, Senior Resource Management Specialist
Meredith Manning, Senior Planner
Aaron Peth, Planner III,
Sophie Christel, Planner I
SUBJECT: Highway 17 Trail Connections -- Summary of Comments from July 9, 2019 Public
Workshop in Los Gatos
_____________________________________________________________________________
SUMMARY
The Highway 17 Crossings Project (Project) near the Lexington Reservoir in Los Gatos is
comprised of three elements: 1) wildlife crossing, 2) trail crossing, and 3) east-to-west and north-
to-south trail connections, including connections to the Bay Area Ridge Trail. The Midpeninsula
Regional Open Space District (District) introduced the trail connection element of the Project at
a July 9 , 2019 public workshop and asked for input in the form of a survey (Attachment 1). This
data, along with input from other public workshops and staff and consultant analyses, informs
the recommended selection of crossing alternatives to advance into the project’s environmental
review phase. Staff will present these recommendations at the September 17, 2019 Planning and
Natural Resources Committee meeting.
Below is a summary of the public comment received:
• The most popular crossing alternative was 5/5a (Northern Overcrossing) according to
54% of respondents who identified a preferred crossing.
• A large majority of respondents prefer an east-west connection:
o when given the choice between an east-west or north-south connection, 69% of
respondents selected east-west.
o when asked for their priority start and end points, 85.1% of respondents described an
east-west connection. Specifically, the majority of east-west respondents preferred a
connection from Sierra Azul Open Space Preserve (OSP) to El Sereno OSP or
Sanborn County Park.
Highway 17 Trail Connections: Summary of Comments
from July 9, 2019 Public Workshop Page 2 of 2
• Given a list of preferred recreational activities:
o pedestrian activities (walking/hiking/running) ranked highest (4.8 out of 6).
o mountain biking ranked second (4.3 out of 6) and
o wildlife observation was a close third (4.1 out of 6).
o the lowest ranked activities were road biking (3.2), dog walking (3.1), and equestrian
use (2.0).
For more information regarding comments received, please refer to Attachments 2 and 3.
Attachments:
1. Highway 17 Trails Comment Card/Survey
2. Public comments to survey questions
3. Summary of public written comments
4. Highway 17 Crossings survey results from 2018
Additional question on back→
Highway 17 Regional Trail Connections – Public Comment
1. Why are you interested in this project? (check all that apply)
Recreational trail user
Neighbor
Partner agency representative
Wildlife connectivity supporter
Other:
2. Which recreational crossing direction is most important to you? (choose one)
East/West connection (Bay Area Ridge Trail Connection from Sierra Azul Preserve to El Sereno Preserve/Sanborn
County Park)
North/South connection (Los Gatos Creek Trail connection to Bear Creek Redwoods Preserve)
Other
3. Please rank these activities from most important to least important.
(Rank 1– 7: 1 = most important, 7 = least important)
Walking/Hiking/Running
Road bike cycling
Mountain bike cycling
Equestrian use
Dog walking/hiking/running
Wildlife observation
Other:
4. Do you have any other comments or questions?
Attachment 1
5. Please draw on the map below to indicate the starting and ending points and crossing most important to you.
Name: Email:
Thank you for your input, public comment period ends at 5 p.m. on August 5. For complete project information visit: www.openspace.org/Hwy17Trails
Attachment 1
Attachment 2. Public responses to Highway 17 Regional Trails Connections survey
Tables 1 through 4 below consolidate responses from long-form answers and are intended to
reflect the intent, not reproduce exact wording, of the comments.
Table 1: Start and End Points Most Important # of Mentions
East-West Routes
Sierra Azul to El Sereno/Sanborn 42
Sanborn/El Sereno to St. Joseph's Hill 11
El Sereno to Sanborn 5
Sanborn/El Sereno to Lexington Reservoir 4
Los Gatos Creek Trail to Sanborn/BCR 4
Los Gatos Creek Trail to Sierra Azul 2
El Sereno to Los Gatos Creek Trail 2
Other East-West 5
North-South Routes
Los Gatos Creek Trail to Old Santa Cruz Hwy 3
Bear Creek Redwoods to Lexington Reservoir 2
BCR to Montevina Road 2
Montevina Road to Los Gatos Creek Trail 2
Other North-South 3
TOTAL East-West 74
TOTAL North-South 13
Table 2: Specific Alignments Mentioned # of Mentions
Connection L 5
PG&E road (Part of Connection G) 3
Loop around Lexington Reservoir 3
N/S bike connection from at least BCR to Montevina Road 3
Lyndon Canyon 2
Loops from Downtown Los Gatos 2
Attachment 2. Public responses to Highway 17 Regional Trails Connections survey
Table 4: Other Comments # of Comments
General enthusiasm and encouragement 15
Wildlife safety/usability is a top priority 8
Improve trail east of Hwy 17 (Segment L) - bikes use shoulder of Hwy
17, very dangerous 6
Desire for more biking trails generally 6
Concerns about parking 5
Support of multi-use trails/crossings 5
Request for volunteer opportunities/trail work days 2
Concerns about winter bike access/maintenance 2
Suggestions for improved bike infrastructure 2
Support landscaping of overpass 2
Concerns about damage/danger from mountain bikes 2
Consider cost of trail connection, not just crossing 1
Desire for wildlife observation structure 1
Concerns about noise 1
Concerns about human-wildlife interactions 1
Support easy-access/accessible trails 1
Concerns about homeless use of undercrossing 1
Steep alignments may discourage use 1
Avoid having the crossing delay other trail connections 1
Open more closed areas; build/connect more trails 1
Table 3: Preferred Crossings # of Mentions
5/5a 34
4/4a 13
3/3a 8
1 4
2 2
BCR 2
Attachment 3. Comment Sheet Summary for Highway 17 Regional Trails Survey
The figures below show the results of the 2019 survey. Figures 1 through 5 provide quantitative graphs of survey responses.
Figure 1: Respondent Interest in Project
Figure 2: Preferred Recreational Crossing Direction
Attachment 3. Comment Sheet Summary for Highway 17 Regional Trails Survey
Figure 4. Ranked Preferences for Most Important Activity
Figure 4a: Walking/Running/Hiking
Figure 3: Respondent Most Important Activity
Attachment 3. Comment Sheet Summary for Highway 17 Regional Trails Survey
Figure 4c: Mountain Bicycling
Figure 4b: Road Bicycling
Figure 4d: Equestrian
Attachment 3. Comment Sheet Summary for Highway 17 Regional Trails Survey
Figure 4e: Dog Walking/Hiking/Running
Figure 4f: Wildlife Observation
Attachment 3. Comment Sheet Summary for Highway 17 Regional Trails Survey
Figure 5. Preferred Activities, Weighted and Unweighted
Note: To better visualize the data, the numeric ranking scale is reversed for these charts (1 = Least Important, 6 = Most Important).
4
11
11
13
52
69
0 20 40 60 80
Equestrian use
Dog walking/hiking/running
Road bike cycling
Wildlife observation
Walking/Hiking/Running
Mountain bike cycling
Most Important Uses
(Unweighted, number of responses)
2.0
3.1
3.2
4.1
4.8
4.3
0.0 1.0 2.0 3.0 4.0 5.0 6.0
Equestrian use
Dog walking/hiking/running
Road bike cycling
Wildlife observation
Walking/Hiking/Running
Mountain bike cycling
Most Important Uses
(Weighted Average Scores)
DATE: January 31, 2019
MEMO TO: Project File, Midpen and Caltrans Highway 17 Project Team
FROM: Highway 17 Wildlife and Regional Trail Crossing Project Managers: Julie
Andersen, Senior Resource Management Specialist and Meredith Manning,
Senior Planner
SUBJECT: Highway 17 Wildlife and Regional Trail Crossings Summary of Project
Comments
_____________________________________________________________________________
On November 7, 2018, the Midpeninsula Regional Open Space District (Midpen) hosted a public
meeting for the Highway 17 Wildlife and Regional Trail Crossings Project. The project Revised
Alternatives Report (RAR) was provided at the meeting and available on the project website at:
www.openspace.org/Hwy17. A total of 71 persons attended the public meeting and 96 comments
were received during the public comment period on the RAR, which closed on December 7,
2018. These comments supersede those received from a public workshop held in August of 2016
(Attachment 1) when the project had fewer alternatives and are therefore no longer comparable
but are included as important public input. The project comment sheet that was provided at the
public meeting and available online during the public comment period can be found as
Attachment 2.
Below is a summary of responses to each of the questions in either table form and/or a
summarized bulleted list:
Attachment 4
Highway 17 Comments Page 2 of 11
Comment Sheet Summary:
Question 1.
Attachment 4
Question 2.
Question 3. Why do you prefer this use?
Summarized comments:
Comments supporting separate crossings: Count
Separate crossings are safer/more effective/less of an impact/more balanced/have a different purpose etc. 28
Eight persons stated if people, dogs, bikes or horses are using a crossing then the wildlife would be less likely/would not use
it.
8
Wildlife are more likely to use/use more often, separate crossings. 5
Cost difference for separate crossings is a small percentage of total costs so get the best location for each use. 2
Shared crossings do not meet purpose and need based on criteria- low scores 1
Separate crossings would be an iconic new way to meet the challenge that would be an example to other agencies where
wildlife crossings of major roads are needed.
1
Prefer a separate crossing because bikes will most likely be allowed as they should be 1
Would be a mistake to invest multiple millions to address the connectivity issue and relegate wildlife to nocturnal use from
shared crossings.
1
Total 47
Comments supporting shared crossings:
A shared crossing could work/would be less cost/have less impact/simpler 8
Wildlife and people already share open space. 1
Attachment 4
Build two shared wildlife and trails crossings 1
If separate and some people prefer the 'wildlife' one, they will use anyway. 1
Wildlife and recreational users will use it at different times. Wildlife tends to move at night and early morning hours. 3
Total 14
General comments (wildlife and recreation):
Wildlife is most important/priority should be on wildlife. Wildlife should cross safely at easiest point of crossing with the
heaviest wildlife use. Decision making should not be diluted by recreational trail use.
15
People can use existing crossing (Bear Creek Road overpass). 5
Do what works best for both wildlife and trail users/support the project experts 4
Minimize human activity at crossings (scents and litter) 3
Prefer wildlife only with no people access 2
A crossing at Trout Creek will not impact existing humans 1
A natural crossing is in keeping with the concept of trails animals and people helping to maintain a passage together. 1
Hard for wildlife and people to coexist 1
Wider crossings and more of them. Like [Highways] 13 or 24 near Tilden Park. 1
This is a critical gap for the Bay Area Ridge Trail. If Midpen does not make this a crossing for recreational use as well as
wildlife then the Bay Area Ridge Trail may never be truly complete. Many studies show that this is important for wildlife,
but Midpen should not forget the legacy of the Ridge Trail and what it will do for future generations.
1
We need to take more of a stand for wildlife and not always for profit maximization! 1
Nature needs to be undisturbed to the best of our ability 1
Total 36
Attachment 4
Question 4.
Question 5. Why do you prefer this type?
Summarized comments:
Comments supporting undercrossings: Count
An undercrossing is closer to wildlife’s needs 20
An undercrossing because it looks more natural and less intrusive 6
An undercrossing because of cost 5
Undercrossings seem safer 2
An undercrossing is preferred because it is easier for the elderly to cross 1
An undercrossing of at least twelve (12) feet in height is preferred for equestrians because they are quieter 1
A short in length undercrossing is preferred 1
An undercrossing is more feasible 1
Undercrossings because of their constructability 1
An undercrossing because overcrossings are not preferred by mountain lions 1
Total 39
Comments supporting overcrossings: Count
An overcrossing because it is better for wildlife 4
An overcrossing is more natural 3
An overcrossing because it is more feasible 1
An overcrossing because it provides a better line of site for wildlife 1
Attachment 4
An overcrossing would cost less and be faster to build 1
An overcrossing is best for people and wildlife 1
An overcrossing is preferred because there could be issues with homeless people living in an undercrossing 1
An overcrossing is safer for people 1
An overcrossing because it is less disruptive to commuters 1
An overcrossing to create public awareness of the situations wildlife face crossing highways 1
An overcrossing because they are more transparent 1
An overcrossing because it has visual appeal of a car tunnel under terrain 1
An overcrossing will allow larger animals to pass while feeling less exposed or vulnerable 1
Prefer an overcrossing because an undercrossing will be louder from over-head traffic 1
Total 19
Comments supporting both overcrossings and undercrossings: Count
An undercrossing for wildlife and an overcrossing for recreation 3
An undercrossing for wildlife and a combined over crossing to maximize the opportunities for wildlife to cross 2
Total 5
Comments with no preference: Count
Whichever crossing type is most effective for wildlife 7
Whichever crossing type is most achievable 2
Terrain and cost should determine the preferred crossing type, once the “best” site is chosen 1
No preference – whichever crossing types are most supported by the project team that has studied the area 1
No preference for crossing type so long as wildlife have their own crossing 1
No preference – prefer crossing with native, inviting vegetation that wildlife will use 1
Whichever type is more cost effective 1
Whichever crossing type works best for the Bay Area Ridge Trail Alignment 1
A recreational crossing should have the least unnecessary elevation changes 1
Total 16
Attachment 4
Question 6. Which recreational crossing direction is most important to you? (choose one)
Question 7.
Attachment 4
Question 8.
Question 9. Please draw on the map below to indicate the starting and ending points and crossing most important to you.
Comments on most important crossings: Count
Crossing 2 (Trout Creek undercrossing) is the most important crossing 10
Crossing 4/4a (Montevina Road undercrossing) is the most important crossing 5
Crossing 3/3a (southern overcrossing) is the most important crossing 4
Crossing 1 (Ravine culvert undercrossing) is the most important crossing 3
Crossing 5/5a (Northern overcrossing) is the most important crossing if land can be secured 1
The existing Lexington Culvert is the preferred wildlife crossing 1
Total 23
Comments on most important North/South routes: Count
A connection to the Los Gatos Creek Trail allows more people from the city to ride further into the mountains without taking
a car
1
Los Gatos Creek Trail connection to Bear Creek Redwoods OSP 1
Total 2
Comments on most important East/West routes: Count
Attachment 4
An East/West connection to link the Bay Area Ridge Trail is most important 2
An East/West connection is most important because it connects the largest amount of usable open space area in existing
Preserves
2
Bay Area Ridge Trail route starting at Limekiln Trail in Sierra Azul OSP, passing through St. Joseph’s Hill OSP, crossing at
Crossing 5/5a, and passing through El Sereno OSP to connect to the existing Ridge Trail in Sanborn County Park
1
Westside connection from the future crossing to El Sereno OSP due to cost 1
East/West connection because it is closer to the Town of Los Gatos 1
Total 7
Other comments on most important routes: Count
A connection from Bear Creek Redwoods OSP to El Sereno OSP 1
Prefer whichever route would warrant the greatest use 1
Los Gatos Creek Trail connection to El Sereno OSP – many people start their recreation activities on the Creek Trail 1
A paved connection from Alma Bridge Road and Montevina Road to the Bear Creek Overcrossing as an important future
project
1
Complete all East/West and North/South connections 1
Make a loop - both East/West and North/South connections are important. 1
Total 6
Attachment 4
Highway 17 Comments Page 10 of 11
Question 10. Do you have any other comments or questions?
See Attachment 3: Compiled Comment Card Questions and Midpen Responses
Public comments heard verbally by the project team at the November 7 public meeting:
See Attachment 4: Verbal Comments, Questions, and Midpen Responses
Public comments received through the Hwy17@openspace.org email:
Equestrian comments: Count
One person provided the US Forest Service's Equestrian Design Guidebook and
noted that 12 feet high is better than 10 for a tunnel for equestrian use.
1
Members of a local equestrian group (ETRAC) suggested and supported the use
of mounting and unmounting blocks on either side of recreational trail crossing
alternatives.
5
Mounting blocks could be built to look like benches that could be used for
mounting or for sitting, or a log with a flat on top that could be used for
mounting. They went on to state that whatever is used should be fixed in place.
1
One equestrian user stated they would not be in favor of the Typical 2
or 3 step plastic "mounting block" variety.
Multiple equestrian users stated that they preferred underpasses (quieter and
natural surface) and that they desire closed walls on recreational trail only
overpasses.
1
One person stated that there could be safety issues with equestrians meeting an
animal in an undercrossing.
1
One person requested a correction to the unit number on their mailing address
o This person was informed that their information has been added to the project
email list to ensure they receive project information in a timely manner
One person asked to be added to the mailing list in the event donations are needed for the
project in the future as they do not want funding to stop the wildlife portion of the project
in any way
o This person was thanked for their support of the project and informed that they
have been added to the project mailing list to be notified of future project specific
fundraising opportunities.
One person asked if there was a way to submit public comments online
o The person was directed to the online comment form that was available on the
project website (www.openspace.org/Hwy17) from November 7 to December 7,
2018
One person offered their Landscape Architect Services to assist with the project.
o This person was put in contact with the project’s current Landscape Architect to
discuss opportunities as the project progresses.
Attachment 4
One person requested that that wildlife use data associated with this project be reported
by number and species, and that camera trap wildlife photos be made accessible to the
public (perhaps on the District website).
o This person was informed that monitoring is a critical component of the project
and that the District is currently working on ways to best store, sort, identify, and
present wildlife camera data/photos to the public possibly using volunteers and
community science. This person was added to the project mailing list to stay up to
date as the project progresses and to be notified of any monitoring results or
opportunities.
Stakeholder agency comments
See Attachment 5- Revised Alternatives Report Stakeholder Comments received and
Midpen Responses
List of Attachments:
1. 2016 Summary of Public Comments
2. 2018 Highway 17 Project Comment Card (blank)
3. 2018 Compiled Comment Card Questions and Midpen Responses
4. 2018 Verbal Comments and Questions from the November Public Meeting and Midpen
Responses
5. 2018 Stakeholder Agency Comments on Revised Alternatives Report and Midpen
Responses
Attachment 4
DATE: September 23, 2016
MEMO TO: MROSD Board of Directors
THROUGH: Stephen E. Abbors, General Manager
FROM: Julie Andersen, Resource Management Specialist III
SUBJECT: Highway 17 Wildlife Crossing and Bay Area Ridge Trail Crossing Open House,
Summary of Public Comments and Next Steps
_____________________________________________________________________________
On August 2, 2016, the Planning and Natural Resources Committee hosted a public meeting for
the Highway 17 Wildlife Crossing/Bay Area Ridge Trail Crossing Project. A total of thirty-seven
persons attended the public meeting and thirty-six comments were received during the public
comment period which closed on September 6, 2016.
Of the 36 total respondents, the most highly ranked wildlife crossing alternative was the
Trout Creek Undercrossing. The most highly ranked recreational trail crossing alternative
was the Montevina Rd/Alma Bridge Rd Undercrossing. Overall, respondents were more
in favor of a wildlife crossing than a recreational trail crossing.
See summary of public support for each alternative in Tables 1 & 2 below.
Table 1. Summary of Public Support for Wildlife Alternatives
Alternative 1:
Ravine Undercrossing
Alternative 2:
Trout Creek Undercrossing
High 17 28
Medium 7 5
Low 8 2
Not ranked 4 1
(Green = Highest, Red = Lowest)
Attachment 4
Table 2. Summary of Public Support for Recreational Trail Alternatives
Alternative 3:
New Overcrossing
Alternative 4:
Montevina/Alma Undercrossing
High 3 10
Medium 13 6
Low 12 8
Not ranked 3 3
(Green = Highest, Red = Lowest)
Questions from public comment sheets and responses provided:
Is there an option to extend the crossing over Highway 17 to pedestrians and add a
marked bike line? That is an existing bridge, and might be cheaper?
o The existing Bear Creek Road crossing is accessible to pedestrians (a sidewalk on
the north side) and has marked shoulders which may be used by bicyclists. One of
the selection criteria to advance a crossing to formal alternative evaluation was to
satisfy requirements for both humans and wildlife. The existing Bear Creek Road
Overcrossing was not considered as a potential wildlife crossing; there is too
much vehicle traffic and too many paved lanes and conflicting on/off ramps to
attract or accommodate wildlife. While a retrofit at this site may better
accommodate recreational trail users, it would never serve the secondary function
as a crossing for wildlife. For this reason, modifying the existing Bear Creek
Road overcrossing was not advanced as a formal project alternative.
My one concern is how to keep [undercrossings] from becoming a place that would be
occupied by the homeless and keep out those it was intended to benefit?
o Constructed crossing(s) will be patrolled to ensure legitimate uses. According to
local law enforcement, sites favored by homeless are often close to urban areas
and developed amenities. None of the alternatives meet this proximity criteria, so
potential homeless use is expected to be low.
Undercrossings seem much better than an overcrossing. Isn't the Santa Clara County
Open Space Authority well into the planning for one? Suggest cooperating with them for
a solution really workable?
o The Santa Clara Open Space Authority (OSA) is evaluating potential wildlife
crossings along Highway 101 within Coyote Valley. The Midpen Highway 17
team is in contact with OSA and other agencies throughout the region working on
wildlife crossings. Safe crossings for wildlife are needed at multiple locations and
it will take many agencies working together.
My concern during this time of drought is that there would still be sufficient water
available for wildlife in the more populated west side of Bear Creek Road. Presentation
Center (1948 B. Creek Road) currently can’t draw enough water from Collins Creek to
run its emergency pumping system for fire control. Please work on monitoring how much
water is being taken for residential wells.
Attachment 4
o The Highway 17 wildlife passage project is not intended to change the hydrologic
conditions of the area and will not modify water availability to wildlife.
Monitoring residential wells is outside the scope of this project, but this comment
has been noted.
Additional public comments received through the Hwy17@openspace.org email:
One person asked for the names and contact information of the Caltrans representatives
who were at the August 2, 2016 public meeting.
o The information was provided and this person was placed on the interested parties
list for the project.
One person asked for more information.
o They were placed on the interested parties list for the project.
One person asked to volunteer to work on the project.
o An email was sent to thank them for their interest and they were placed on the
interested parties list for the project. They were also notified that they can contact
their elected officials to show support for the project.
One person stated that they would reach out to their 700 Facebook and Twitter followers
to spread the word about the project.
o An email was sent to thank them for their interest and they were placed on the
interested parties list for the project.
Project timeline and next steps:
February 2016: Project Feasibility and Preliminary Alternatives Report (Report) began,
including meetings with the numerous project stakeholders.
July 2016: Report was completed, presented to the Board with concept level designs for
4 different project locations. (Project Alternatives may be reviewed at:
www.openspace.org/Hwy17)
August 2, 2016: A public meeting was held to gage public support for each of the
alternatives.
August 24, 2016: Board authorized the District to enter into a Cooperative Agreement
with Caltrans to begin the first phase of the Caltrans process (Project Initiation).
October 12, 2016: Board consideration of contract amendment for consultant team to
prepare the needed Caltrans documentation.
October 18, 2016: Planning and Natural Resources Committee meeting to select and
recommend preferred alternatives for Board consideration. Once approved by the full
Board and through the Caltrans process, the preferred alternatives will move into the next
phase of the project (Environmental Review and Permitting).
Attachment 4
Additional questions on back→
Highway 17 Wildlife and Regional Trail Crossings – Public Comment
1. How important are these aspects of the project?
Very
Important Important Somewhat
Important
Not
Important
Functionality For Wildlife
Functionality For People
Cost/Constructability
2. Which crossing use is your preference?
(choose one)
Separate wildlife and recreation use crossings
Shared wildlife/recreational use crossing
One separate and one shared crossing
No preference
3. Why do you prefer this use?
4. Do you have a preferred crossing type?
(choose one)
Undercrossing
Overcrossing
No preference
5. Why do you prefer this type?
6. Which recreational crossing direction is most important to you? (choose one)
North/South connection (Los Gatos Creek Trail to Bear Creek Redwoods Preserve)
East/West connection (Sierra Azul Preserve to El Sereno Preserve/Sanborn County Park)
Other
7. Why are you interested in this project? (check all that apply)
Recreational trail user
Neighbor
Partner agency representative
Wildlife connectivity supporter
Other:
8. How would you use a recreational trail crossing in this area? (check all that apply)
Walking/Hiking/Running
Road bike cycling
Mountain bike cycling
Equestrian use
Dog walking/hiking/running
Wildlife observation
Other:
Attachment 2
Attachment 4
9. Please draw on the map below to indicate the starting and ending points and crossing most
important to you.
10. Do you have any other comments or questions?
Name:
Email:
Thank you for your input. For complete project information visit: www.openspace.org/Hwy17
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
Public Meeting Comment Card Questions, Comments, and Midpen Responses
Wildlife and Trail Questions:
1. Q: Wouldn’t lights in the Trout Creek culvert work (and be cheaper)?
Wildlife Response:
Unfortunately, even if lighting were provided, the dimensions and lack of line of
sight make it ineffective to regularly pass mountain lions or deer effectively.
The existing Trout Creek Culvert is 4’ (height) x 4’ (width) and 333’ feet in
length with a significant bend in the middle which does not provide clear line of
sight.
Based on extensive research on effective wildlife crossings, the minimum
dimensions of a crossings for mountain lions is 13’ (height) x 23’ (width); and up
to 187’-210’ (length) with a clear view to habitat on the other side (Clevenger and
Huijser 2011), which are not met by the existing culvert.
Additionally, a lighted crossing can deter wildlife, as it does not provide
opportunities to pass through minimally detected (visually) by other animals.
Trail Response:
No feasible western trail connection is possible to Trout Creek culvert due to
steep topography and existing infrastructure near the culvert, even though the
crossing’s location is close to regional trails on the western and eastern sides of
the crossing.
Therefore, the existing Trout Creek culvert has been identified as a viable
crossing for wildlife only (and not regional trail use).
2. Q: Would a second public bridge add that much extra convenience versus one? –
Referring to Bear Creek Road Overcrossing
Wildlife Response:
The current Bear Creek Road Overcrossing is not a suitable shared crossing for
wildlife passage as it has a paved surface, no vegetated cover, is exposed to lots of
noise and large amounts of vehicle traffic.
If a second recreational trail crossing were provided there is opportunity to make
it a shared crossing for wildlife as well.
Trail Response:
For recreational trail use, the question is not one of convenience; rather, it is a
question of feasible trail connections.
While the Bear Creek Road overcrossing provides a method for the public to
cross Highway 17, it does not provide a feasible connection to solve the existing
gap in the Bay Area Ridge Trail from Sierra Azul OSP and Sanborn County Park.
Attachment 3
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
The Bear Creek Road overcrossing also does not provide a crossing that separates
the public from vehicular traffic.
3. Q: The trail is shared on either side of the crossing, why add confusion to humans or
wildlife?
Wildlife Response:
Ravine Creek (Alternative 1) and Trout Creek (Alternative 2) are the best
locations to provide wildlife safe passage, but neither support a regional trail
connection due to topography and existing infrastructure.
Both creeks are areas that show statistical significance in having more
wildlife/vehicle collisions than other portions of Highway 17 within the study
area.
For wildlife, Highway 17 is a barrier (animals move parallel to the highway), a
source of injury/death (roadkill), or in rare events an animal may make a
successful crossing when traffic is limited or not present.
Animals will continue to attempt to cross and may be injured or killed at these
locations if no modification is made.
Trail Response:
Assuming the question is why attempt to share a crossing with wildlife and
humans: wildlife will be less willing to use a crossing also used by humans, dogs,
or other users, thereby reducing the effectiveness of the crossing for wildlife. See
response to Question 3 above.
Assuming the question is from a human perspective: Way finding (GPS, Google
Earth, and other tools) and physical directional signage included in final crossing
designs will help people avoid confusion of which crossing to use if separate
crossings are selected.
Wildlife Questions and Responses:
4. Q: Wildlife will use crossings more that are not used by people. I do not know about
successful shared crossings – examples?
A:
There are many examples of shared-use crossing structures throughout North
America and the rest of the world. These are typically underpasses that are located
in areas with human use/recreation or in suburban-wildland interface.
Shared-use crossings are generally designed for use by humans and common,
generalist wildlife species. Examples of generalist wildlife species include deer,
foxes, coyotes, raccoons, skunks, and in some instances bobcats.
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
Common generalist species are adaptable and easily habituated to human activity.
How you define a “successful crossing” depends on the specific species you are
try to conserve and the original intent of the crossing structure to facilitate
passage and reduce vehicular collisions with these species.
If you build an underpass in an area where regular human use of the passage is
expected and you want to the underpass to accommodate the common generalist
species, then success would be defined by co-use of humans and the generalist
species.
However, in other contexts, species of conservation concern are the focus of road
mitigation efforts. Species of conservation concern may not only be rare-
occurring but also sensitive to human activity and disturbance. Examples include
most wide-ranging large carnivores, e.g., wolves, mountain lions, grizzly bears,
lynx etc. For these species, habitat management is a means of conserving their
populations, including managing human use and activity in key habitats and at
crossing structures which function as a landscape corridor.
The Highway 17 project has a primary goal of providing safe passage for both
deer (generalist species) and mountain lion (species of conservation concern). The
project also includes design criteria to accommodate use by sensitive status
species such as reptiles and amphibians found within the project area that may use
the crossing structure.
The question regarding whether it is acceptable to have human use at wildlife
crossings has been around as long as wildlife crossings have been built. However,
if the desired goal of the crossing is to pass sensitive species of conservation
concern (such as this project) there is strong evidence that human use limits the
amount of use by these species. Published data from Banff National Park shows
that the greater amount of human activity at crossing the less likely wildlife will
use them.
Through multivariate analysis the researchers found a strong effect, that higher
levels of human use at the crossing structures, the least likely they were to have
not only carnivore use but also ungulate (i.e. deer) passage. That first research
result was based on 35 months monitoring of 11 Banff underpasses (2000
Clevenger and Waltho). This was a multivariate analysis of species use (8 spp. of
large mammals) x 11 explanatory variables of environmental, human use, and
design/physical attributes of each crossing structure.
5. Q: What other potential projects are in the works (wildlife crossings) near and around
Interstate 280/Highway 92 area?
A: At this time, Midpen is not aware of any wildlife crossing projects near or around
Interstate 280/Highway 92.
Q: Wasn’t a wildlife crossing the original objective?
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
A:
The Highway 17 Wildlife and Regional Trails Project was identified during
Midpen’s 2014 Vision Plan process that defined projects and resource allocations
for the next 30-50 years.
The constituency within Midpen’s boundary voted to support both a wildlife
crossing and a Ridge Trail crossing of Highway 17 and identified these in the top
25-priority project list.
In 2016 voters approved a bond measure (Measure AA) that allocated 14 million
dollars to Midpen to begin implementation of both wildlife and regional trail
crossing projects.
Midpen is evaluating these crossings together as they may have impacts that
affect the feasibility, design criteria, and effectiveness of each other.
Working on both crossings together also provides the opportunity to prepare a
single California Environmental Quality Act (CEQA) environmental document
for the crossings, which requires significant human and financial resources to
develop and finalize.
6. Q: Why would we want a crossing that serves humans better than the wildlife we're
trying to protect? And why would we want to set up a situation in which humans could
have a standoff with a mountain lion above a major highway?
A:
Mountain lion and human interactions, while rare, may occur. Midpen works with
California Department of Fish and Wildlife to respond to any public safety
concerns. Midpen Biologists work through a series of established wildlife
response protocols to determine if trail closures or other actions are needed.
A wide shared crossing, with adequate line of sight is similar to (or better than)
many other trails, such as the nearby Jones Trail or Los Gatos Creek Trail, already
in existence that are currently shared by humans and wildlife.
Based on public interest for both a wildlife crossing and a dedicated regional trail
crossing (see response to Question 5 above), Midpen is striving to provide
crossings for both humans and wildlife.
Separate crossings would provide wildlife a crossing away from humans and a
crossing either dedicated to recreational trail use or shared with wildlife.
Shared crossings would be wide (22’ to 42’) with a clear line of sight, natural
vegetation, and including fencing or sound walls to reduce ambient highway
noise.
The likelihood of mountain lion-human encounters on a crossing is rare.
Mountain lions are mostly nocturnal, occasionally crepuscular (active during
dawn and dusk), and rarely diurnal (active during daytime) particularly in areas of
regular human use. Data clearly shows that mountain lions typically use crossing
structures at night, thus at hours when humans are not recreating at these places.
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
Mountain lions are elusive and secretive animals; they are rarely seen, and
regularly avoid areas of human activity and disturbance. When encountered,
either the mountain lion or the human tend to retreat to avoid one another.
Because the likelihood of human-mountain lion encounter is rare, the crossing
structures on Highway 17 do not need to be designed such that humans and
mountain lions avoid a stand-off or have space to pass each other.
The crossings, while designed to safely pass large animals, are not specifically
designed for wildlife and humans to pass one another. In the event of an
encounter, avoidance by retreating in the opposite direction (wildlife and/or
human) is the anticipated response.
A recreational trail-only crossing for humans would be undesirable for use by
mountain lions in most situations (too narrow, no vegetative cover, human and
canine scents, possibly inadequate line of sight for wildlife).
7. Q: Did objectives blur when considering recreational use?
A: See response to Question 5 above.
8. Q: How was the roadkill data collected?
A:
Roadkill data was collected by: 1) Caltrans maintenance staff, 2) consultant data,
which was collected by driving the length of Highway 17 weekly (in both
directions) and documenting observed roadkill, and 3) the California Roadkill
Observation System which is publically reported.
Roadkill data was paired with consultant wildlife camera data as well as mountain
lion collar data collected by UC Santa Cruz to pinpoint where animals attempt to
cross Highway 17.
Roadkill data collected after a crossing is built can be compared with this baseline
data to partially determine effectiveness of the new crossing.
9. Q: Would wildlife actually use an overpass?
A:
Yes. Wildlife overpasses (and underpasses) in many states and even other
countries are effective at providing safe wildlife passage if designed to
accommodate the target species (wide enough, high enough, correct length,
surface, sound deterrents etc.)
Some examples of successful wildlife overpasses include:
o Interstate 90 at Snoqualmie Pass, Washington State
o Trans-Canada Highway in Banff National Park, Canada
o Interstate 80 at Parleys Canyon, Utah
o State Route 77, Oracle Road, Arizona
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
o Highway 9, between Silverthorne and Kremmling, Colorado
10. Q: How many people are injured in collisions with deer?
A: These numbers are not available at the study area level of detail but across a broader
region, the number varies from year to year and from state to state. “In the United States
alone, millions of collisions with deer cause thousands of human casualties and more than
six billion U.S. dollars in medical, property, and municipal damages each year” (Huijser,
Duffield, Clevenger, Ament, & McGowen, 2009). Tony Clevenger, one of the authors
cited here, is on the project team.
Trail Questions:
11. Q: It seems very clear that Alternative 1 or Alternative 2 would be the best wildlife
crossing, by a vast margin, and the cost for either one is reasonable and within budget.
Funds could be raised for a recreational trail crossing to be built after the wildlife
crossing. The wildlife crossing is critical for wildlife and humans and should be built
first.
A:
The wildlife and regional trail crossings are identified as projects in the Mipden
Vision Plan and the Measure AA Bond language (see response to Question 5).
Under the current schedule, the construction of the wildlife and regional trail
crossings will be staggered with the construction of the wildlife crossing
potentially beginning before the regional trail crossing, subject to Caltrans review
and approval.
12. Q: With the trail crossings and build-out of trails is there consideration being given to
eliminating mountain biking/biking in general due to the encouragement of erosion that
comes with those bike activities?
A:
No. The existing trail system around the proposed regional trail crossing area
allows for mountain biking, including: El Sereno, Bear Creek Redwoods, St.
Joseph’s Hill, and Sierra Azul Open Space Preserves; Lexington and Sanborn
County Parks; and the Los Gatos Creek Trail.
Mountain biking would be an allowed use at the proposed regional trail crossing
to connect the miles of multi-use trails in the surrounding area.
Proper trail design and maintenance will help reduce erosion caused by use of
trails by mountain bikers, equestrians, and hikers.
Trails will not be sited in locations that would have a significant impact to the
environment.
Although it is a widely-asked question, none of the experiments to date show a
clear correlation between bicycle use and erosion and by comparison, equestrian
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
use (as opposed to bicycles) has been linked to higher erosion rates on trails
(2010, Quinn and Chernoff).
13. Q: Undercrossings save pedestrians from being hit by a car.
A:
Both overcrossings and undercrossings will separate pedestrians from vehicular
traffic on Highway 17 and the Bear Creek Road overcrossing.
With careful designs in place, both an overcrossing and undercrossing will be
safer for pedestrians and other trail users than the current conditions.
14. Q: North/South and East/West connections already exist.
A:
While the Bear Creek Road Overcrossing does provide a public crossing over
Highway 17, it does not provide a feasible connection to solve the existing gap in
the Bay Area Ridge Trail (see response to Question 2).
Creating a regional trail crossing would connect miles of existing trails and
provide a safe crossing that separates users from vehicular traffic.
15. Q: It seems like there are already ample places in the area for people to hike. Allowing
dogs in a wildlife crossing seems counterproductive as they are often off leash and may
scare the animals.
A:
While there is an extensive trail system in the area, Highway 17 represents a
significant gap for recreational trail users, including those using the Bay Area
Ridge Trail (see response to Question 2).
Separate crossings (wildlife only crossing and a separate trail crossing) would
provide a dog-free area for wildlife to cross.
However if this is not the preferred Alternative(s) selected, a shared crossing will
be designed to minimize wildlife conflict with recreational users (see response to
Question 6).
16. Q: How will you protect residents from being disturbed by trail walkers who stray onto
their property?
A:
Midpen and other partner agency rangers routinely patrol recreational trails and
work with neighbors to respond to concerns including trespass.
There is no guarantee that trespassing will not occur; however, Midpen will work
with potentially affected landowners according to the Good Neighbor Policy to
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
install fences and directional signage where appropriate to minimize this
potential.
Midpen owns and manages over 250 miles of trails on over 63,000 acres of land
throughout the Santa Cruz Mountains region, and has a longstanding history of
maintaining good relations with our neighbors.
Preserve lands adjacent to the study area have been owned by Midpen since 1975
(El Sereno OSP) and 1982 (St. Joseph’s Hill OSP) prior to more recent
development. These public lands were originally acquired with the intent to
provide habitat connectivity as well as low intensity public recreation.
Administrative Questions:
17. Q: All the alternative concepts/overcrossings show a large concrete structure. In the
interest of speed and cost, can a nice, prefab steel bridge type of structure be employed?
A: Caltrans standards do not allow for a steel or prefab bridge structure over a state
highway, partly for structural stability reasons and partly for maintenance reasons.
Caltrans bridge standards require a reinforced concrete structure that may involve large
steel girders.
18. Q: Who makes the final decision?
A:
It is Caltrans’ responsibility to determine which Alternatives would be supported
as viable options to provide wildlife and regional trail connections (currently
under review) across Highway 17, which is a state highway and therefore under
Caltrans’ purview.
Once these viable options are identified by Caltrans, Midpen staff will work with
consultants, stakeholders, and the public to provide recommendations to the
Midpen Board of Directors.
The Midpen Board of Directors will consider these viable options for
advancement to the next stage of the project, which is the CEQA review process.
During environmental review, preferred alternative(s) are identified.
If an alternative successfully passes through the review process, they would
advance to design and engineering and eventually be constructed (dependent on
funding).
19. Q: What would the traffic impact of construction be?
A: During construction, some impacts to traffic are expected, although construction
would most likely be concentrated during evening and off-peak commute times and will
minimize lane closures.
Attachment 4
Highway 17 public meeting November 7, 2018, Los Gatos Methodist Church, with Caltrans
Compiled by Aaron Peth, Julie Andersen, and Meredith Manning Jan 2019
20. Q: Can the wildlife structures be built to accommodate bat species?
A: Midpen considered including features for bats, but determined it would be undesirable
to attract bats to the overcrossings due to bat guano (droppings) falling onto vehicles and
the roadway below. Similarly for shared undercrossings (wildlife and recreational trail
users), it would be undesirable to attract bats due to guano falling onto recreational trail
users and the trail below. The current undercrossing concepts are designed to meet
Caltrans standards and have a flat roof (no girders) that would not facilitate use by bats.
Adding box-like structures having the correct thermal conditions is difficult without
girders. Attaching bat boxes to the underside would result in less passage height (min 10
feet vs. 12 feet) available to the main target species (deer and mountain lions) making the
crossings less desirable for use by those species. There may be an opportunity to provide
built structures for crevice roosting bats along the walls, but large open undercrossings
may not provide adequate thermal conditions for local bat species.
General Comments and Reponses:
21. Comment: An undercrossing should be tall enough for a mounted rider. However,
equestrians could dismount if there are mounting blocks on each end of the crossing.
Response : Undercrossings will be 12 feet in height and mounting blocks will be
considered at each end of recreational trail crossings.
22. Comment: People can use the Bear Creek Road Overcrossing – improving the connection
for road bikes from Los Gatos Creek Trail to Bear Creek Road Overcrossing is desired.
Response: Providing additional recreational trail crossing opportunities will not preclude
people from using the Bear Creek Road Overcrossing. Recommended recreational use
improvements to this overcrossing are included in the Revised Alternatives Report in
Section 7- Standalone Projects to Improve Existing Crossings.
23. Comment: If not included in fence plan, I would suggest including "aprons" at bottom to
improve function for small taxa and/or burrowers and resistance to erosion-related
problems.
Response: Considerations for small taxa, burrowers, and to prevent erosion-related
problems will be considered when developing the final fence plan.
24. Comment: Build the wildlife crossing first, then raise funds for recreational crossing if
there is sufficient demand.
Response: The project schedule in the Revised Alternatives Report indicates beginning
construction of the wildlife phase of the project first. Funding opportunities for both the
wildlife and recreational trail portion of the project are described in detail in Appendix E
of the Revised Alternatives Report.
Attachment 4
Verbal Comments, Questions and Responses
November 7, 2018 Public Meeting:
General Comments
1. I thought this was the Santa Cruz project; I donated money and did not even know this
project was going on.
2. Glad to see that you are planning for reptiles and amphibians as well.
3. Horses will prefer an undercrossing to an overcrossing. Undercrossing height should be
12 feet to allow for equestrian use.
4. I am concerned that bicyclists will speed down the hill and over Crossing #5.
5. This is a great project. I hope you can get it done soon.
6. I’ve seen a lot of road kill on Highway 17. It makes me very sad to see this.
7. It seems like the spillway will be a huge barrier to wildlife. I think 1 and 2 are the better
wildlife crossing alternatives to allow wildlife to not cross even more manmade
structures.
8. The Trout Creek crossing and the Ravine crossing seem like the best options for wildlife.
These crossings seem like they will be used more by animals than any other crossing.
Questions (Q) and Responses (A)
Wildlife
1. Q: Are there any special status reptile and amphibian species in the area? Are California
tiger salamander present?
A: California tiger salamander have not been documented in the area but there are
historic records of them near Bear Creek Redwoods. Other Special Status reptile and
amphibian species in the area include western pond turtle, California giant salamander,
Santa Cruz black salamander, California red-legged frog and coast horned lizard.
2. Q: Would smaller wildlife like reptiles and amphibians be able to use the crossing? How
would they be directed to the crossings?
A: Yes the crossings could be used by smaller wildlife. Directional fencing will be sued
to guide animals, including reptiles and amphibians, to the crossing and away from the
roadway.
3. Q: What kinds of wildlife have been killed along this stretch of highway.
A: Deer are commonly hit here. Mountain lions, bobcats, coyotes, western pond turtle,
skunks, and raccoons have also been killed crossing in this area. This is a clear problem
for both wildlife and public safety.
Attachment 4
Attachment 4
4. Q: Is there any worry that predators will concentrate around the crossing to better capture
prey that might be coming across?
A: Predators sometimes use natural and artificial structures to aid in the capture of prey.
However, mountain lions in particular are generally wary of hunting in close proximity to
human activity. Because of this it is unlikely that the crossing would be used in such a
way.
5. Q: Where are the mountain lions living in the area?
A: The Santa Cruz Mountains is great habitat for mountain lions and they exist
throughout the area. Everywhere I go I see mountain lion signs like scrapes, scat, and
tracks. Lions are very illusive by nature and seeing one is a rare and exciting occurrence.
You may have never seen a mountain lion but I can just about guarantee, if you’ve been
hiking in the area, one has seen you.
6. Q: What do I do if I see a mountain lion?
A: Make yourself large, don’t run, get children close, wave your arms and make noise,
and back away slowly. If a lion approaches you throw something at it without bending
over to pick it up. If you’re attacked, fight back. Lion attacks are extremely rare. You
took a greater risk driving your car here today than you do hiking in lion habitat.
7. Q: Can wildlife use the crossings designed for trail users?
A: The combined crossing alternatives, 3 4 and 5, would be able to accommodate both
trail users and wildlife. The alternatives that are just for trail crossings may be used
occasionally by smaller wildlife but larger species like deer and lions are much less likely
to use them.
8. Q: Will this project affect my commute?
A: During construction there may be some impacts to traffic on 17. Work will be
scheduled in a way to minimize these impacts. In the long run, this project will make
commuting on Highway 17 more safe by reducing collisions with wildlife.
9. Q: Why combine access for wildlife with pedestrians? By doing so you eliminate diurnal
wildlife movement and limit movement to nocturnal animals.
A: Ideally the crossings would not be combined. That situation might occur only if the
separate crossing options were determined to be infeasible during subsequent Caltrans
and environmental studies.
Attachment 4
10. Q: Why is Alternative 1, Ravine Creek, preferred over Alternative 2, Trout Creek?
A: A preferred Alternative has not been selected yet, but Ravine Creek does not have the
conflict with significant water collection and supply facilities that exist at Trout Creek.
11. Q: What's a "jump out" and how does it work?
A: A jump out is part of the system of wildlife fencing; an escape ramp. It is a 4 to 6 foot
high earth ramp on the highway side of the anticipated 8 to 10 foot tall fencing, typically
held up by a wood retaining wall. These ramps are located near the on/off ramps and at
intervals in between. If large animals (deer or mountain lion) get past the electromats
onto the highway, the ramp allows them to jump back over the fence.
12. Q (from Caltrans Biologist): How did you decide on the proposed dimensions for the
wildlife crossings?
A: The Caltrans Biologist was directed to the project Biological consultant, Tony
Clevenger, to discuss structure dimensions based on his extensive work with the Western
Transportation Institute constructing and monitoring successful wildlife crossing projects
for a variety of species.
13. Q: Will people feel the charge from the electromats?
A: If they walk on them barefoot, as opposed to with rubber soles, yes; it would cause
discomfort, but not injury. These electromats are proposed at all the on/off ramps to
deter wildlife (and domestic animals) from getting onto the highway. There will be
warning signs/symbols at each location.
Regional Trails
1. Q: Why is it important to provide a regional trail crossing? It seems that providing a
wildlife only crossing is of greater importance, with the limited funding. Bicyclists can
use Bear Creek Road overcrossing and ride up Black Road to access the multi-use trails
at Sanborn County Park.
A: As part of a separate planning effort, the District has been evaluating multiple options
for the regional trails connections that will connect to the trail crossing. In the District’s
analyses of the regional trail connections, we have found that there are opportunities to
provide off-road multi-use trail routes that will take cyclists off Black Road, which would
be a challenging road for inexperienced cyclists to use. There will be a separate report
and presentation on the regional trails connections in the future.
2. Q: Two residents who live adjacent to Lexington Reservoir were not aware that the
District has been working on plans, designs and construction of a new parking lot and
trails at Bear Creek Redwoods Open Space Preserve. They were very happy to hear that
Attachment 4
this preserve will be open in the near future. One of these residents had helped the Sierra
Club during the campaign to save the property from the golf course development.
A: Thanked the local residents for their support in preserving Bear Creek Redwoods
Open Space Preserve, and hope they can attend the Spring opening of the preserve next
year. The residents provided their phone number and email address for District staff to
call to discuss their past work with the Sierra Club in the effort to save the property from
development.
3. Q: Two cyclists asked if the District evaluated trail connections through Lyndon Canyon
to connect to the trails at Sanborn County Park.
A: The District has been working with Santa Clara County Parks on evaluating the
regional trail connections from the Highway 17 trail crossing to trails on the west side of
the freeway. In prior trail scouting of Lyndon Canyon, they found that the canyon was
very steep and would require many crossings to be built over the multiple drainages,
which becomes a long-term maintenance problem for the trail alignment. At this time, it
is not feasible to consider trails through Lyndon Canyon.
4. Q: Why not stick with Bear Creek Road for a pedestrian crossing and not spend any
money for pedestrians, and construct only a wildlife crossing?
A: That is an option, but the crossing is distant from the anticipated alignment of the Bay
Area Ridge Trail/Anza Historic Trail and the connecting routes and overcrossing expose
trail users to a lot of traffic.
5. Q (received twice): When did trails come in? This was all about wildlife, when did trails
get added?
A: Both the Vision Plan and Measure AA Bond language specify both wildlife passage
and regional trail connections (Ridge Trail specifically). Some people are interested in
wildlife, some in trails, and some in both. Our project is to provide opportunities for both.
6. Q: What will the height be of the [recreational] undercrossing?
A: Undercrossings 4 and 4a will be 12 feet in height.
7. Q: How will Crossing 4 and 4a connect to the Los Gatos Creek Trail?
A: Crossing 4 and 4a would require a cantilevered trail and a new bridge over the existing
dam spillway to separate trail users from vehicular traffic on Alma Bridge Rd.
General
1. Q: Will the speed limit for Montevina Road be reduced, especially for the traffic heading
south?
A: That is something that would need to be worked out with the local residents and others
who use the road, as well as with the County Roads Department, if this option is pursued.
Attachment 4
Midpeninsula Regional Open Space District (Midpen) Revised Alternatives ReportComments Recieved and Midpen Reponse to CommentsHighway 17 Wildlife and Regional Trails Crossings Reviewer Name Document referencePartner or Agency Comments: Midpen Responses:Type of Comment:Page 2Page 2 (map) – Suggest making arrows bidirectional Map has been updated. AdministrativePage 9Strongly recommend separate/dedicated wildlife‐only crossing structure in order to optimize performance for wildlife passage.Language has been updated to read: "A separate wildlife only crossing structure would optimize performance to provide the most opportunity for unimpaired wildlife passage across the landscape with limited human interaction."WildlifePages 36‐37Acknowledging that these renderings are for conceptual illustration only, if the Montevina trail only alternative is selected and cost/funding allows, suggest incorporating wildlife design considerations e.g. fencing/sound wall in order to maximize potential functionality for wildlife as a co‐benefit.Sound walls are included for all combined wildlife and trail crossings. At this time, a sound wall is not included at recreation trail only crossings for cost savaings purposes. This assumes that wildlife will have their own dedicated crossing (with sound walls) at another location. WildlifePages 38‐42Question Regarding the combined trail and wildlife overcrossing. Are there precedents/case studies where a crossing structure with such a pronounced turn/jog in structure was regularly used by the target species?This configuration is not preferable or equivalent to a straight crossing and would be expected to have reduced performance. Wildlife using this type of configuration are typically more common generalist species that are adapted to human modified environments. We would not want this to be the preferred design for use by the target wildlife species (mountain lion and deer) unless other alternatives are not viable. WildlifePage 53Suggest additional consultation with experts to inform whether there are options to include “cover” elements or other design features to encourage use by small and/or refugia‐seeking taxa who might utilize the platform and/or existing culvert.The following bullet has been added: • Consult with wildlife experts to ensure the correct amount and type of vegetative cover or other design features are incorporated to encourage use by small and/or cover seeking wildlife. WildlifePage 57Minor – noting extra words of “style” and “could” in bullets 2 and 4, respectively.Extra words removed.AdministrativePage 59Scope should include ends of extent of directional fencing (e.g. roadkill and/or camera monitoring), based on previous research that has found this important for adaptive management of extent/design (and to inform overall evaluation in crossing structure effectiveness for reducing wildlife vehicle collisions/wildlife mortality on the highway).Scope has been updated to clarify the connection of results of roadkill surveys with the potential need to adaptively manage modifications to improve the effectiveness of the crossings and associated wildlife directional fencing. WildlifePeninsula Open Space TrustAttachment 4
Midpeninsula Regional Open Space District (Midpen) Revised Alternatives ReportComments Recieved and Midpen Reponse to CommentsHighway 17 Wildlife and Regional Trails Crossings Reviewer Name Document referencePartner or Agency Comments: Midpen Responses:Type of Comment:Appendicies (Appendix A) Page Related Plans, Studies and Projects ‐‐ At end of section, consider including the Coyote Valley Landscape Linkage: A Vision for a Resilient, Multibenefit Landscape, which notes (p. 44) that at a regional scale, the long‐term success of wildlife passage infrastructure investments along Highway 17, are directly tied to future conservation actions in Coyote Valley as wildlife need to travel not only within the Santa Cruz Mountains but also to and from the Diablo and Gabilan ranges.This language has been added.Wildlife/AdministrativeAppendicies (Appendix A) PagesNoting importance of including these design considerations/features (as appropriate) to optimize use.Language has been added on page 18 stressing the importance of incorporating design considerations/features (as appropriate) to optimize use of the structures by the target species (mountain lion and deer), as well as by special status species. Wildlife/AdministrativeGeneral Comment 1Alternatives 2, 3, 4 and 5 may require temporary and/or permanent access on District property and may also include construction of improvements on District property. Work on District right of way or that may impact District facilities/improvements requires issuance of a District permit prior to the start of construction. Additionally, for on‐going maintenance access an agreement would be required. For public access, i.e. trail connections, Santa Clara County Parks would need to own and operate the facility in conformance with the Master Partnership Agreement for Use of Certain District Lands, Reservoirs and Recharge Ponds or another public agency would need to take ownership and enter into a Joint Use Agreement with the District."Midpen will enter into an Operation and Management Agreement (OMA) with affected agency partners for public improvements and access deemed necessary and beneficial to all parties. Scope will include but will not be limited to: construction, management, operation, repair, patrol, and enforcement of said improvements and public access. Existing interagency agreements, such as Master Partnership and Joint Use Agreements, will be considered to provide a cohesive system of management and prevent duplication of services and among agency partners. Necessary permit authority will be obtained for any construction occuring on or potentially impacting partner agency properties, facilities, or use." ‐ Added Pg. 59TrailsGeneral Comment 2Figure 18 needs to show the property lines. Updated Figure.AdministrativeGeneral Comment 3Table 5 on page 49 notes that Alternatives 3, 4 and 5 may require trail improvements at or near the dam and spillway. For any alternatives that propose work near the dam or spillway close coordination with the District will be required to determine feasibility. Please note that as part of the District approval process, work at the dam and spillway may require approval and permits from the Division of Dam Safety.The District will continue to work with the SCVWD as the project progresess. See also response to General Comment 1 above.TrailsGeneral Comment 4The description of the stand‐alone projects to improve existing crossings in Section 7 doesn't include any information regarding right of way needs and approvals to conduct the proposed work.These standalone projects have not been advanced to Caltrans but each one on its own has value to either regional wildlife or recreational trail connectivity. Each would require a project proponent to advance beyond thier basic identification in this report. Language has been added in Section 7 stating that: "Additional work, such as identification of a project proponent, right of way needs, and outside agency approvals would be needed to further advance these projects." AdministrativeAttachment 4
Midpeninsula Regional Open Space District (Midpen) Revised Alternatives ReportComments Recieved and Midpen Reponse to CommentsHighway 17 Wildlife and Regional Trails Crossings Reviewer Name Document referencePartner or Agency Comments: Midpen Responses:Type of Comment:General Comment 5Table 7 on page 61 includes the District as one of the responsible parties for the regional trail connections. While the District would need to be involved with and approve any new trail connections on District property or that affect District facilities, the District would not be responsible for operations or maintenance of trails as that would fall to the County or other public agency operating the trail under agreement with the District.Table updated to address commentTrailsGeneral Comment 6As some of the work proposed may require District permits, the District should be considered a responsible agency under CEQA. Midpen will consider the SCVWD a reponsible agency under CEQA. AdministrativeGeneral Comment 7Regarding project right of way certification required by Caltrans, please note that approval for any work on District property and on‐going use will be by permit and with an agreement, if necessary, not by transfer of any land rights.Noted ‐ see previous response to SCVWD Comment 1 and added response on pg. 59. TrailsGeneral Comment 8Page 3 of Appendix A notes that part of the Los Gatos Creek trail is located on San Jose Water Company property and the District has an easement. There is a portion of trail from Alma Bridge north to the connection of the spillway to Los Gatos Creek that is located on District property. The District is not aware of a trail section on San Jose Water property where the District has an easement.Noted. Removed from report. TrailsGeneral Comment 9The discussion in Appendix B, Alternative 4, notes that construction of a bridge over the spillway and a cantilevered trail section along the reservoir may be needed for trail connectivity. Further discussions are needed regarding the feasibility of these improvements and potential impacts on reservoir maintenance and operation.Details regarding the cantileverd trail and bridge over the spillway will be discussed in the Highway 17 Regional Trail Connections Report (separate report) associated with the Highway 17 Regional Trail Connections Project (separate, but parallel planning project). TrailsGeneral Comment 10It is not clear on page 10 of Appendix D why a gate is proposed in the fencing along the spillway. Unless this is a proposed replacement of an existing District gate, placement of a gate leading onto the spillway is not appropriate.Figure updated, gate removed. AdministrativeSCVWDAttachment 4
Midpeninsula Regional Open Space District (Midpen) Revised Alternatives ReportComments Recieved and Midpen Reponse to CommentsHighway 17 Wildlife and Regional Trails Crossings Reviewer Name Document referencePartner or Agency Comments: Midpen Responses:Type of Comment:General Comment 11 (by separate email)The Santa Clara Valley Water District is missing as a stakeholder on the web site. The SCVWD has been added as a stakeholder to the project website. AdministrativeSCC RoadsGeneral Comment 1Any additional traffic striping being proposed, signage or trail connection affecting the County right‐of‐way roadway will need to be maintain by the Open Space Authority by the means of a Maintenance Indemnification Agreement. The County would have no means to maintain these additional items in our right‐of‐way. Noted ‐ see previous response to SCVWD Comment 1 and added response on pg. 59. TrailsAttachment 4
DATE: September 11, 2019
MEMO TO: Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Aaron Hébert, Water Resources Specialist
SUBJECT: Pescadero-Butano Watershed Total Maximum Daily Load Regulations for
Sediment Impairment
_____________________________________________________________________________
SUMMARY
On December 11, 2018 the San Francisco Bay Regional Water Quality Control Board (RWQCB)
adopted a Total Maximum Daily Load (TMDL) for sediment in the Pescadero-Butano Watershed
that went into effect on May 21, 2019. Increased sedimentation has caused impaired habitat for
steelhead and coho salmon, and contributes to flooding in the town of Pescadero. The TMDL
establishes regulations on landowners that require sediment assessment and different levels of
mitigation depending on the size of the property and type of land use. These regulations are to be
phased in over time and effect Midpeninsula Regional Open Space District’s (District) current
land management in the upper Pescadero-Butano watershed (i.e. Skyline Ridge and Long Ridge
Open Space Preserves (OSP)) as well as any future potential acquisitions (e.g. Cloverdale).
District staff’s preliminary analysis of the regulations suggests that the District will meet or
exceed the regulatory targets on existing lands, but certain ongoing/planned efforts may need to
be accelerated in order to comply. Some uncertainty exists as to how regulations may be
enforced by RWQCB staff and how community-based watershed groups may negotiate or
propose TMDL plan compliance with the RWQCB.
BACKGROUND
The Pescadero-Butano watershed was first listed as an impaired waterbody for sediment in 1998.
Conditions did not improve in the decade that followed. Subsequently in 2013, RWQCB staff
began studying the extent of the problem in advance of a TMDL adoption. Since 1998, steelhead
and coho populations broadly declined across the region. In 2013, District staff provided the
RWQCB with existing technical studies on District lands. In January 2018, the draft TMDL was
released for public comment and District staff submitted comments on the TMDL adoption. In
December 2018, the RWQCB adopted the TMDL. The TMDL does not include the Pescadero-
Butano marsh and estuary and thus does not directly regulate sediment management in the marsh
that is associated with local flooding. However, upstream sedimentation effects the rate of
deposition of sediment in the marsh.
DISCUSSION
In the Pescadero-Butano watershed, the District currently owns approximately 3,800 acres of
land in fee, holds another 400 acres under easement (Attachment 1), and may potentially manage
additional lands in the future (a 1,500 acre portion of the POST Cloverdale property is within
this watershed). In 2005, the District contracted with Pacific Watershed Associates (PWA) to
evaluate all 25.6 miles of roads and 9.8 miles of trails onDistrict lands within the watershed for
sediment delivery potential (i.e. Skyline Ridge and Long Ridge OSPs). Staff implemented a
number of the high priority restoration and sediment reduction projects in the Pescadero-Butano
Watershed identified in that evaluation, including routine maintenance projects (e.g. culvert
replacements) as well as a large restoration project at Big Dipper Ranch in Skyline Ridge OSP
that was completed in 2011 (R-11-64).
The RWQCB’s principal regulatory monitoring mechanism for stream sediment impacts in the
Pescadero-Butano TMDL is the “V-Star” method. The District is using the same method to
monitor the effectiveness of watershed restoration at El Corte de Madera OSP in the San
Gregorio watershed. District and consulting hydrologists from Balance Hydrologics have shared
data and conducted field training sessions with RWQCB staff on the V-Star method to ensure
consistent techniques are used across watersheds and to understand the best practices for
interpreting the data.
NEXT STEPS
The 2005 sediment assessment on District lands will need to be updated to reflect the 14 years of
subsequent change (to 2019) and to incorporate new lands acquired since 2005. The sediment
inventory will identify and prioritize future work efforts and associated implementation costs.
Identifying project sites early in the TMDL regulatory process may help the District seek grant
funding for high cost projects. The FY2019-20 budget includes $15,000 for some preliminary
review of past project sites.
This information will be incorporated into future Action Plan and budgeting processes. In 2005,
PWA estimated implementation of sediment reduction work would be $860,000 in direct labor
costs. While some work has been implemented since then, those costs did not include CEQA,
biological monitoring, permitting, and are not escalated to 2019 dollars. District staff’s initial
estimate is between $1.5M and $2.0M of potential projects implemented over a 10-year period.
Smaller, routine projects may be conducted by District Land & Facilities Department staff
whereas larger restoration projects may be contracted out.
RWQCB staff are also working on a sediment TMDL plan for the San Gregorio watershed.
Based on the Pescadero-Butano TMDL, District staff anticipates the need for some increased
sediment reduction projects in the San Gregorio watershed as well as review of land management
practices in sensitive areas to ensure best practices are employed that reduce sediment input into
the system.
Attachment 1: Pescadero-Butano Watershed Map
C L O V E R D A L E
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