HomeMy Public PortalAbout20181024 - Agenda Packet - Board of Directors (BOD) - 18-36
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, October 24, 2018
Special Meeting starts at 6:00 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – STUDY SESSION
ROLL CALL
1. 2018 State of California Legislative Session – Board of Directors Briefing on Matters of
Interest to Midpeninsula Regional Open Space District (R-18-122)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Receive and discuss the 2018 State of California Legislative
Session update from legislative consultants, Public Policy Advocates LLC., and Environmental and
Energy Consulting.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
Meeting 18-36
Rev. 1/3/18
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve October 10, 2018 Minutes
2. Claims Report
3. Approve Amendments to the Conflict of Interest Code (R-18-121)
Staff Contact: Gary Baum, Acting Assistant General Counsel
General Manager’s Recommendation: Adopt a resolution amending the Conflict of Interest Code.
4. Award of Contract with Waterways Consulting, Inc., for design and engineering services,
preparation of construction documents, permitting and bidding process support, and
construction oversight for the Alpine Road Trail Repair at Coal Creek Open Space Preserve
(R-18-124)
Staff Contact: Bryan Apple, Capital Projects Field Manager
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
Waterways Consulting, Inc., of Santa Cruz, California to complete the design, permitting,
bidding, and construction oversight for improvements to the Alpine Road Trail, for a base
contract amount not-to-exceed $232,547.
2. Authorize a 15% contingency of $34,882 to be awarded if necessary to cover unforeseen
conditions.
3. Authorize a separate contract allowance of $35,000 specifically for additional site
investigations and/or modifications to the stream crossing design if required by the regulatory
agencies in order to avoid implementation delays, for a combined not-to-exceed contract
amount of $302,429.
5. Award of Contract for Environmental Review Services to Develop the Prescribed Fire
Program (R-18-120)
Staff Contact: Coty Sifuentes-Winter, Acting Natural Resources Department Manager
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year contract with Panorama
Environmental, Inc., of San Francisco, California to provide environmental review services on
fire ecology to support the development of the Prescribed Fire Program for an amount not to
exceed $305,280.
2. Authorize a 12% contingency of $36,634 to be awarded if necessary to cover unforeseen
conditions, for a total contract amount not-to-exceed $341,914.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
6. Election of Board Vice-President to serve for the remainder of Calendar Year 2018 (R-18-
126)
Rev. 1/3/18
Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager
General Manager’s Recommendation: Elect a Board Vice-President for the Midpeninsula Regional
Open Space District Board of Directors to serve for the remainder of Calendar Year 2018.
7. Project Design Goals, Program Elements, Project Scope, Target Budget, and Public
Outreach Plan for the New Administrative Office Project at 5050 El Camino Real, Los Altos,
CA 94022 (R-18-123)
Staff Contact: Felipe Nistal, Senior Capital Project Manager
General Manager’s Recommendation:
1. Review and approve the Project Design Goals and Program Elements for the new
Administrative Office building project located at 5050 El Camino Real.
2. Review and confirm the Public Outreach Plan for the project.
3. Review and select a preferred project design alternative and corresponding target budget.
INFORMATIONAL MEMORANDUM
• Highway 17 Wildlife and Regional Trail Crossings - Public Meeting
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on October 18, 2018, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos
California, 94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Rev. 1/3/18
Jennifer Woodworth, MMC
District Clerk
R-18-122
Meeting 18-36
October 24, 2018
STUDY SESSION AGENDA ITEM 1
AGENDA ITEM
2018 State of California Legislative Session – Board of Directors Briefing on Matters of Interest
to Midpeninsula Regional Open Space District
GENERAL MANAGER’S RECOMMENDATION
Receive and discuss the 2018 State of California Legislative Session update from legislative
consultants, Public Policy Advocates LLC., and Environmental and Energy Consulting.
SUMMARY
Representatives from Public Policy Advocates LLC., (PPA) and Environmental and Energy
Consulting (EEC), will provide a legislative briefing on the concluded 2018 State of California
legislative session. The briefing will include an overview of the current state legislative climate
and its possible effect on the legislative session and the state budget. The Board of Directors
(Board) last received a briefing on the 2018 Legislative Session on June 13, 2018.
DISCUSSION
The 2018 Legislative Program, which the Board approved at its January 10, 2018 meeting,
reflects Board policy positions on a variety of issues affecting the Midpeninsula Regional Open
Space District (District), its mission, and annual strategic goals. The 2018 Legislative Program
has guided the determination of priority legislation to track this year. Staff and the District’s
legislative consultants actively use the Board-approved 2018 Legislative Program to
communicate District positions on bills, budget recommendations, and other legislative items to
the respective authors and/or legislative committees as appropriate. Throughout the 2018 session,
staff have continued to field time-sensitive requests from partners as well as monitor evolving
pieces of legislation based on Board Policy 1.11 (Attachment 2). Legislation deemed a priority
by the Board pursuant to Board Policy 1.11 are tracked, and when appropriate, either supported
or opposed. The General Manager has kept the Board notified of each action taken via separate
memos. Please refer to Attachment 1 for an overview of the final outcomes for District priority
bills in the 2018 legislative session.
Legislative Categories
Legislation and topics to be discussed by PPA and EEC may include, but are not limited to:
•Cap and Trade/Greenhouse Gas Reduction Fund/Climate Change
•California budget process
•Wildlife corridors
•Water legislation
R-18-122 Page 2
•Wildfire prevention/Forest health legislation
•Pension reform
•Redevelopment revival
FISCAL IMPACT
There is no fiscal impact associated with this briefing.
BOARD COMMITTEE REVIEW
Legislative updates are periodically brought to the Legislative, Funding, and Public Affairs
Committee throughout each year.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The Governmental Affairs Specialist will bring legislative updates and proposals to LFPAC and
the Board throughout the 2019 state legislative session beginning in February 2019.
Attachments:
1.MROSD 2018 Priority Bill Legislative Status
2.MROSD Board Policy 1.11, Positions on Ballot Measures and Legislative Advocacy
Responsible Department Head:
Cydney Bieber, Acting Assistant General Manager
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
Attachment 1
10/18/2018
1 of 10
Measure Author Category Topic Status Brief Summary Position
AB 1945 Garcia, Eduardo D
Climate
California Global
Warming
Solutions Act of
2006:
Greenhouse Gas
Reduction Fund:
investment plan.
9/27/2018 - Vetoed by Governor.Would, beginning July 1, 2019, require state agencies administering competitive
grant programs that allocate moneys from the Greenhouse Gas Reduction Fund
to give specified communities preferential points during grant application scoring
for programs intended to improve air quality and to include a specified
application timeline and to allow applicants from the Counties of Imperial and
San Diego to include daytime population numbers in grant applications.
Watch
SB 262 Wieckowski D
Climate
Climate change:
climate
adaptation:
advisory council.
8/17/2018 - Failed Deadline
pursuant to Rule 61(b)(15). (Last
location was A. APPR.
SUSPENSE FILE on 6/27/2018)
Current law requires the Office of Planning and Research to administer the
Integrated Climate Adaptation and Resiliency Program. Current law requires the
office, in coordination with appropriate entities, to establish a clearinghouse for
climate adaptation information for use by state, regional, and local entities.
Current law requires the office to establish an advisory council, comprised of
members for a range of disciplines, to support the office’s goals to facilitate
coordination among state, regional, and local agency efforts to adapt to the
impacts of climate change. This bill would recast the advisory council as the
California Council for Adaptation and Resiliency.
Support
SB 881 Wieckowski D
Climate
Flood control:
County of Santa
Clara: South San
Francisco Bay
Shoreline
Project.
9/22/2018 - Approved by the
Governor. Chaptered by Secretary
of State. Chapter 685, Statutes of
2018.
Would authorize the state to provide subvention funds, as prescribed, to the
Santa Clara Valley Water District for the South San Francisco Bay Shoreline
Project for flood control in areas along the south San Francisco Bay in the
County of Santa Clara, as described, at an estimated cost to the state of the sum
that may be appropriated for state cooperation by the Legislature upon the
recommendation and advice of the Department of Water Resources and upon a
determination by the department that the project meets specified financial aid
requirements.
Support
MROSD Legislative Tracking Matrix
10/3/2018
Green indicates bill Approved
Orange indicates bill Failed Deadline or Vetoed
Attachment 1
10/18/2018
2 of 10
SB 964 Allen D
Climate
Public
Employees’
Retirement Fund
and Teachers’
Retirement
Fund:
investments:
climate-related
financial risk.
9/23/2018 - Approved by the
Governor. Chaptered by Secretary
of State. Chapter 731, Statutes of
2018.
Current statutory law establishes various public employee retirement systems
and provides for the administration of the State Teachers’ Retirement System by
the Teachers’ Retirement Board and for the administration of the Public
Employees’ Retirement System, among other public employee retirement
systems, by the Board of Administration of the Public Employees’ Retirement
System. This bill would, until January 31, 2035, require climate-related financial
risk, as defined, to be analyzed to the extent the boards identify the risk as a
material risk to the Public Employees’ Retirement Fund or the Teachers’
Retirement Fund.
Support
SB 1015 Allen D
Climate
Natural
Resources
Climate
Resiliency
Program.
8/17/2018 - Failed Deadline
pursuant to Rule 61(b)(15). (Last
location was A. APPR. on
8/15/2018)
Would establish the Natural Resources Climate Resiliency Program to plan and
implement projects that increase the resiliency of natural systems, natural and
working lands, and wildlife habitat in rural and urban areas throughout the state
in the face of climate change. The bill would require that the program be
developed and implemented by the Wildlife Conservation Board, in coordination
with any participating state conservancies, as defined.
Support
SB 1401 Wieckowski D
Climate
Climate change:
climate
adaptation
information:
clearinghouse.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was A. NAT. RES. on
5/17/2018)
Current law requires the Office of Planning and Research to coordinate with
appropriate entities to establish a clearinghouse for climate adaptation
information for use by state, regional, and local entities. The bill would require
the office to seek feedback from entities that use the clearinghouse to maximize
the efficacy and usefulness of the clearinghouse.
Support
AB 2534 Limón D
Education
Public resources:
environmental
education: grant
program:
Hollister Ranch.
9/30/2018-Vetoed by Governor.Would require the Director of Parks and Recreation to establish the Outdoor
Equity Grants Program, to increase the ability of underserved and at-risk
populations to participate in outdoor environmental educational experiences at
state parks and other public lands where outdoor environmental education
programs take place. The bill would require the director to, among other things,
give priority for funding to outdoor environmental education programs that
primarily provide outreach to and serve students who are eligible for free or
reduced-price meals, foster youth, or pupils of limited English proficiency, as
provided.
Watch
Attachment 1
10/18/2018
3 of 10
AB 2614 Carrillo D
Education
Outdoor
experiences:
community
access program:
grant program.
9/18/2018-Vetoed by Governor.Would require the Natural Resources Agency to develop and implement a
community access program focused on engagement programs, technical
assistance, or facilities that maximize safe and equitable physical admittance,
especially for low-income and disadvantaged communities, to natural or cultural
resources, community education programs, or recreational amenities. The bill
would authorize the agency to develop a grant program for innovative
transportation projects that provide disadvantaged and low-income youth with
access to outdoor experiences, as specified.
Support
SB 1072 Leyva D
Equity
Regional Climate
Collaborative
Program:
technical
assistance.
9/13/2018-Approved by the
Governor. Chaptered by Secretary
of State. Chapter 377, Statutes of
2018.
Current law creates the Transformative Climate Communities Program, which is
administered by the Strategic Growth Council. This bill would, until October 1,
2029, establish a regional climate collaborative program, to be administered by
the council, to assist under-resourced communities, as defined, in a region to
access statewide public and other grant moneys, as specified, for climate
change mitigation and adaptation projects by establishing collaboratives, as
specified. The bill would authorize the council to award specified annual grants to
collaboratives for specified activities
Support in
Concept
Attachment 1
10/18/2018
4 of 10
AB 1800 Levine D
Fire
Fire insurance:
indemnity.
9/21/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 628, Statutes of
2018.
Current law defines the measure of indemnity for a loss under an open fire
insurance policy and specifies time limits under which an insured must collect the
full replacement cost of the loss. Current law prohibits, in the event of a total loss
of the insured structure, a fire insurance policy issued or delivered in the state
from limiting or denying payment of the replacement cost of property if the
insured decides to rebuild or replace the property at a location other than the
insured premises. Current law requires the measure of indemnity to be based
upon the replacement cost of the insured property and prohibits it from being
based upon the cost to repair, rebuild, or replace at a location other than the
insured premises. This bill would instead prohibit, in the event of a total loss of
an insured structure, a fire insurance policy issued or delivered in this state from
containing a provision that limits or denies, on the basis that the insured has
decided to rebuild at a new location or to purchase an already built home at a
new location, payment of the building code upgrade cost or the replacement
cost, including any extended replacement cost coverage, to the extent those
costs are otherwise covered by the terms of the policy or any policy
endorsement.
Support
AB 1954 Patterson R
Fire
Timber harvest
plans:
exemption:
reducing
flammable
materials.
8/27/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 207, Statutes of
2018.
The Z’berg-Nejedly Forest Practices Act of 1973 authorizes the State Board of
Forestry and Fire Protection to exempt from some or all of those provisions of
the act a person engaging in specified forest management activities, including a
person engaged in forest management whose activities are limited to the cutting
or removal of trees on the person’s property in compliance with existing laws
relating to defensible space, as provided, and requires the board to adopt
regulations to implement this exemption no later than January 1, 2016. Current
law makes the above exemption inoperative 3 years after the effective date of
regulations adopted by the board or no later than January 1, 2019. This bill would
extend the inoperative date to January 1, 2022, and would delete the reporting
requirement.
Support
Attachment 1
10/18/2018
5 of 10
AB 2091 Grayson D
Fire
Fire prevention:
prescribed
burns: insurance
pool.
9/21/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 634, Statutes of
2018.
Would express the intent of the Legislature to enact legislation to increase the
pace and scale of the use of prescribed fire and to reduce barriers for conducting
prescribed burns. The bill would require the Forest Management Task Force or
its successor entity, on or before January 1, 2020, and in coordination with the
Department of Insurance, to develop recommendations for the implementation of
an insurance pool or other mechanism for prescribed burn managers that
reduces the cost of conducting prescribed fire while maintaining adequate liability
protection for lives and property when conducting prescribed burns.
Support
AB 2551 Wood D
Fire
Forestry and fire
prevention: joint
prescribed
burning
operations:
watersheds.
9/21/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 638, Statutes of
2018.
Current law authorizes the director of the Department of Forestry and Fire
Protection to enter into an agreement with an eligible landowner pursuant to
which the landowner will undertake forest resource improvement work in return
for an agreement by the director to share the cost of carrying out that work.
Current law authorizes the director to make various types of loans, including
loans to cover all or part of the landowner’s cost for the work. Current law
requires these loans to be made for a term not exceeding 20 years and bearing
interest at the prevailing rate. This bill would instead authorize the director to
enter into those agreements with small nonindustrial landowners, as defined.
Support
AB 2645 Patterson R
Fire
Greenhouse Gas
Reduction Fund:
forestry and fire
prevention.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was A. NAT. RES. on
3/8/2018)
Would, beginning in the 2019–20 fiscal year, continuously appropriate
$74,805,000 from the Greenhouse Gas Reduction Fund annually to the
Department of Forestry and Fire Protection for purposes of fire prevention
activities that reduce greenhouse gas emissions.
Support
AB 2916 Grayson D
Fire
Property tax
revenue
allocations:
qualified fire
protection
districts.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was A. L. GOV. on
3/22/2018)
Would, for the 2020–21 to 2024–25 fiscal years, inclusive, require the auditor of
a county in which a qualified fire protection district, as defined, is located to
increase the total amount of ad valorem property tax revenue that is otherwise
required to be allocated to each qualified fire protection district by the fire
protection district equity amount, as defined, and to commensurately reduce the
total amount of ad valorem property tax revenue otherwise required to be
allocated among all other local agencies in the county that are not fire protection
districts by the fire protection district equity amount.
Oppose
Attachment 1
10/18/2018
6 of 10
SB 835 Glazer D
Fire
Parks: smoking
ban.
9/29/2018 - Vetoed by the
Governor. In Senate.
Consideration of Governor's veto
pending.
Would make it an infraction punishable by a fine of up to $25 for a person to
smoke, as defined, in a unit of the state park system, as defined, or to dispose of
used cigar or cigarette waste in a unit of the state park system unless the
disposal is made in an appropriate waste receptacle. The bill would establish a
state-mandated local program by creating a new crime.
Support
SB 1002 Nielsen R
Fire
Safe Forests and
Grasslands Act
of 2018.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was S. RLS. on 2/5/2018)
Current law requires the Department of Forestry and Fire Protection to
implement and administer various programs designed to improve forests and
grasslands and prevent and suppress fires in state responsibility areas, as
defined.This bill would declare the intent of the Legislature to enact subsequent
legislation to create the Safe Forests and Grasslands Act of 2018 to improve the
health of the state’s forests and grasslands, reduce wildlife fuel, provide for
bioenergy production, and reduce uncontrolled fires in state responsibility areas.
Watch
SB 1079 Monning D
Fire
Forest
resources: fire
prevention
grants: advance
payments.
9/21/2018 - Approved by the
Governor. Chaptered by Secretary
of State. Chapter 622, Statutes of
2018.
Current law authorizes the Director of Forestry and Fire Protection to provide
grants to entities, including, but not limited to, private or nongovernmental
entities, Native American tribes, or local, state, and federal public agencies, for
the implementation and administration of projects and programs to improve
forest health and reduce greenhouse gas emissions. The Budget Act of 2017
appropriated moneys to the Department of Forestry and Fire Protection for
purposes of providing local assistance grants, grants to fire safe councils, and
grants to qualified nonprofit organizations with a demonstrated ability to
satisfactorily plan, implement, and complete a fire prevention project for these
same purposes, as provided. This bill would, until January 1, 2024, authorize the
director to authorize advance payments to a nonprofit organization, a local
agency, a special district, a private forest landowner, or a Native American tribe
from the grant awards specified above.
Support
Attachment 1
10/18/2018
7 of 10
SB 1260 Jackson D
Fire
Fire prevention
and protection:
prescribed
burns.
9/21/2018 - Approved by the
Governor. Chaptered by Secretary
of State. Chapter 624, Statutes of
2018.
Current law requires a local agency to designate, by ordinance, very high fire
hazard severity zones in its jurisdiction within 120 days of receiving
recommendations from the Director of Forestry and Fire Protection and exempts
a local agency, as defined, from that requirement if ordinances of the local
agency, adopted on or before December 31, 1992, impose standards that are
equivalent to, or more restrictive than, specified state standards. Current law
authorizes a local agency, at its discretion, to exclude from specified
requirements governing fire risk reduction an area identified as a very high fire
hazard severity zone by the director within the jurisdiction of the local agency,
following a specified finding supported by substantial evidence that those
requirements are not necessary for effective fire protection within the area. This
bill would eliminate the above-described exemption and exclusion and would
require the local agency to transmit a copy of the adopted ordinance to the State
Board of Forestry and Fire Protection within 30 days of adoption.
Watch
AB 1918 Garcia, Eduardo D
Public Access
Office of
Sustainable
Outdoor
Recreation:
California
Sustainable
Outdoor
Recreation
Account.
9/17/2018 - Vetoed by Governor.Current law establishes in the Natural Resources Agency the Blue Ribbon
Committee for the Rehabilitation of Clear Lake, for the purposes of discussion,
reviewing research, planning, and providing oversight regarding the health of
Clear Lake. This bill would establish in the agency the Office of Sustainable
Outdoor Recreation. The bill would require the office to undertake certain
activities, including supporting the outdoor recreation economy of the state by
engaging in specified activities. The bill would also require the office to create an
advisory committee to provide advice, expertise, support, and service to the
office.
Support
Attachment 1
10/18/2018
8 of 10
AB 2137 Mayes R
Special District
Regional park
and open-space
districts: general
manager:
powers.
9/6/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 278, Statutes of
2018.
Current law generally authorizes the general manager of any park or open-space
district, with district board approval, to bind the district, in accordance with board
policy, and without advertising, for the payment for supplies, materials, labor, or
other valuable consideration for any purpose in amounts not exceeding $25,000.
However, current law grants that authority to the general managers of the East
Bay Regional Park District, the Midpeninsula Regional Open Space District, and
the Sonoma County Agricultural Preservation and Open Space District with
respect to the payment of amounts not exceeding $50,000. This bill would
instead make $50,000 the limit by which the general manager of any park or
open space district, with district board approval, may bind the district, in
accordance with board policy that has been adopted in an open meeting, and
without advertising, for the payment for supplies, materials, labor, or other
valuable consideration for any purpose.
Watch
AB 2329 Obernolte R
Special District
Special districts:
board of
directors:
compensation.
8/20/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 170, Statutes of
2018.
Current law authorizes the board of trustees of a public cemetery district to
approve an ordinance or resolution to compensate its members no more than
$100 to attend a board meeting, for no more than 4 meetings per month, and
authorizes a public cemetery district board of trustees to increase that
compensation by no more than 5% annually.This bill would authorize a public
cemetery district board of trustees to compensate its members for no more than
6 meetings in a calendar month.
Support
SB 929 McGuire D
Special District
Special districts:
Internet Web
sites.
9/14/2018 - Approved by the
Governor. Chaptered by Secretary
of State. Chapter 408, Statutes of
2018.
The California Public Records Act requires a local agency to make public records
available for inspection and allows a local agency to comply by posting the
record on its Internet Web site and directing a member of the public to the
Internet Web site, as specified. This bill would, beginning on January 1, 2020,
require every independent special district to maintain an Internet Web site that
clearly lists contact information for the special district, except as provided.
Because this bill would require local agencies to provide a new service, the bill
would impose a state-mandated local program.
Support
Attachment 1
10/18/2018
9 of 10
SCA 24 Galgiani D
Special District
Property
taxation: change
in ownership:
base year value
transfer.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was S. RLS. on
8/29/2018)
Would limit the exclusion for the purchase or transfer of a principal residence
from parents or grandparents to their children or grandchildren as provided, and
would require that the principal residence transferred to a child or grandchild
continue as a principal residence of the transferee. The measure would also
delete the latter exclusion for the purchase or transfer of the first $1,000,000 of
the full cash value of all other real property, thereby requiring these properties to
be reassessed upon a purchase or transfer to a child or grandchild.
Watch
AB 2470 Grayson D
Stewardship
Invasive Species
Council of
California.
9/28/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 870, Statutes of
2018.
Would establish the Invasive Species Council of California, with a prescribed
membership, to help coordinate a comprehensive effort to prevent the
introduction of invasive species in the state and to advise state agencies how to
facilitate coordinated, complementary, and cost-effective control or eradication of
invasive species that have entered or are already established in the state, as
specified.
Support
AB 2805 Bigelow R
Stewardship
Wild pigs:
validations.
8/31/2018 - Failed Deadline
pursuant to Rule 61(b)(18). (Last
location was S. RLS. on
8/27/2018)
Current law requires a person to procure, as specified, either a hunting license
and a wild pig tag or a depredation permit in order to take a wild pig. However,
current law provides that any wild pig that is encountered while in the act of
inflicting injury to, or damaging or destroying, or threatening to immediately
damage or destroy, land or other property may be taken immediately by the
owner or the owner’s employee or agent, as specified. Under current law, a
violation of the Fish and Game Code is a crime. This bill would revise and recast
the provisions applicable to wild pigs by, among other things, specifying that the
wild pig is not a game mammal or nongame mammal.
Support
Attachment 1
10/18/2018
10 of 10
SB 919 Dodd D
Stewardship
Water resources:
stream gages.
8/17/2018 - Failed Deadline
pursuant to Rule 61(b)(15). (Last
location was A. APPR.
SUSPENSE FILE on 8/8/2018)
Would require the Department of Water Resources and the State Water
Resources Control Board, upon appropriation by the Legislature, to develop a
plan to deploy a network of stream gages that includes a determination of
funding needs and opportunities for modernizing and reactivating existing gages
and deploying new gages, as specified. The bill would require the department
and the board, in consultation with the Department of Fish and Wildlife, the
Department of Conservation, the Central Valley Flood Protection Board,
interested stakeholders, and, to the extent they wish to consult, local agencies,
to develop the plan to address significant gaps in information necessary for water
management and the conservation of freshwater species.
Support
AB 2615 Carrillo D
Transportation
State highway
system: parks
and recreation:
accessibility for
bicycles and
pedestrians.
9/18/2018 - Approved by the
Governor. Chaptered by Secretary
of State - Chapter 496, Statutes of
2018.
Would, to the extent possible, and where feasible and cost effective, require the
Department of Transportation to partner with appropriate public agencies,
including, but not limited to, the Department of Parks and Recreation, any federal
department or agency, and any regional or local public entity, to develop
strategies and plans to improve access for bicycles and pedestrians to federal,
state, regional, and local parks adjacent to or connected to the state highway
system.
Support/
Coalition
Midpeninsula Regional Open Space District
Board Policy Manual
Positions on Ballot Measures
and Legislative Advocacy
Policy 1.11
Chapter 1 – Administration and Government
Effective Date: 4/13/16 Revised Date: N/A
Prior Versions: N/A
Board Policy 1.11 Page 1 of 3
Purpose
To establish a policy governing positions on local and state ballot measures/propositions and
state and federal legislative advocacy. It is intended to cover all matters before the Legislature
and the voters.
Definitions
For the purposes of the Positions on Ballot Measures and Legislative Advocacy policy, the
following terms and definitions shall be used:
Measure – may be included on a municipal, county, or district ballot and includes
ordinances, initiatives, referenda, advisory measures, issuance or refunding of bonds, city or
county charter amendments, or any other measure or proposition a legislative body may
submit to the voters within the body’s jurisdiction.
Ballot Proposition – can be a referendum or an initiative measure that is submitted to the
electorate for a direct decision or direct vote. Propositions may be placed on the ballot by
the California State Legislature or by a qualifying petition signed by registered voters.
Initiative – power of the electors to propose legislation, and to adopt or reject them. Any
proposed ordinance may be submitted to the legislative body by means of a petition.
Referendum – applies to the process for repealing newly enacted legislation. Within
specified time limits, the electors may file a petition protesting the adoption of that
legislation.
Local Legislation – typically ordinances, which are the laws of a city, charter, or district,
often having the force of law, but only within the local jurisdiction.
State or Federal Legislation – bills or proposed legislation under consideration by the
legislature at the state or federal level.
ATTACHMENT 2
Board Policy 1.11 Page 2 of 3
Policy
1.Positions on Matters Before the Voters
a.From time to time the Board of Directors may be asked or may desire to take a
position on local or state measures. The Board may consider taking a position on the
measure/proposition if the measure/proposition:
i.Would directly impact the District’s finances, responsibilities, legal authority,
or operations; AND
ii.Is in line with or inconsistent with the District’s mission and/or commitment
to preserve open space within its boundaries and sphere of influence.
The Board, by majority vote, may direct the General Manager to research the
measure/proposition and return to the Board at a future meeting with information
and a General Manager recommendation. At that time, the Board may vote to take
a position on a measure/proposition.
b.Measures/propositions determined to not impact District business may nonetheless
be analyzed by the General Manager when directed by a majority vote of the Board,
of which the analysis report would include possible alternatives for Board action, but
no position recommendation.
2.Local, State, and Federal Legislative Advocacy
a.The Legislative, Funding, and Public Affairs Committee (LFPAC) receives periodic
updates regarding the District’s legislative program. When LFPAC determines that
proposed legislation may affect District business, it may direct the General Manager
to prepare a recommendation for consideration by the full Board or where there is
not adequate time to convene the full Board, may direct the General Manager to
take action to support or oppose the legislation without full Board approval. In such
cases, the General Manager or designee shall report to the Board any actions taken
to support or oppose legislation at or before the next Board meeting.
b.When time is so short that neither the full Board nor LFPAC can be convened to
consider positions to support or oppose local, state or federal legislation, the
General Manager is authorized to take a position on behalf of the District if the
legislation:
i.Is related to the District’s mission; AND
ii.Would directly impact the District’s business, such as project delivery,
operations, finances, legal authority, or other District responsibilities; AND
iii.The position being taken is consistent/inconsistent with existing District
policy, past action, or District Strategic Plan; OR
iv.The legislation carries other considerations that make it contrary to the
District’s interests.
In such instances, the General Manager or designee shall report to the Board any
actions taken to support or oppose the legislation at or before the next Board
meeting.
c.Full Board action is required regarding legislation that is not clearly within the
criteria listed above under Section 2.b. or guided by direction previously given by
LFPAC.
Board Policy 1.11 Page 3 of 3
3.Full Board action is required to support or oppose any type of grassroots advocacy action,
such as social, political, or economic movements, that are not legislation.
4.Board members representing the District in their official capacity on regional or other
bodies may, at his or her discretion, take actions based on the principles above consistent
with previously approved Board positions and policies.
5.This policy is not intended to limit the prerogative of individual Board members from
expressing their individual support for or opposition to any local ballot measure, State
proposition, State or Federal legislation, or grassroots advocacy actions. However, in doing
so, the member should clearly state they are speaking for themselves, and not in an official
capacity on behalf of the Board or the District. Individual Board Members who take a
position in support or opposition to ballot measure or legislation for which the Board has
not previously taken a position are encouraged as a professional courtesy to include the
language for identification purposes only parenthetically following their signature
referencing their position on the Board.
October 10, 2018
Board Meeting 18-35
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, October 10, 2018
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 5:32 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Acting
Assistant General Manager Brian Malone, Acting Assistant General
Manager Kirk Lenington, Chief Financial Officer/Director of
Administrative Services Stefan Jaskulak, Senior Real Property Agent
Allen Ishibashi
Public comments opened at 5:32 p.m.
No speakers present.
Public comments closed at 5:32 p.m.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Name of Case: Burkhart v. Midpeninsula Regional Open Space District; Santa Clara
County Superior Court Case Number 18CV334473.
2. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION
Initiation of litigation pursuant to Government Code section 54956.9(d)(4): (one potential
case)
Meeting 18-35 Page 2
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:59 p.m.
REGULAR MEETING
President Cyr called the regular meeting of the Midpeninsula Regional Open Space District to
order at 7:06 p.m.
President Cyr reported the Board met in closed session, and no reportable action was taken.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Pete Siemens, and Curt Riffle
Members Absent: None
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Acting
Assistant General Manager Brian Malone, Acting Assistant General
Manager Kirk Lenington, Chief Financial Officer/Director of
Administrative Services Stefan Jaskulak, District Clerk/Assistant to the
General Manager Jennifer Woodworth, Human Resources Manager
Candice Basnight, Governmental Affairs Specialist Joshua Hugg, Climate
Resiliency Fellow Hayley Edmonston
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Harris seconded the motion to adopt the
agenda.
VOTE: 7-0-0
SPECIAL ORDERS OF THE DAY
• Proclamation Honoring Director Cecily Harris
CONSENT CALENDAR
Director Hassett pulled Item 3 from the Consent Calendar.
Director Riffle pulled Item 4 from the Consent Calendar.
Public comment opened at 7:22 p.m.
Meeting 18-35 Page 3
No speakers present.
Public comment closed at 7:22 p.m.
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to approve the
Consent Calendar.
VOTE: 7-0-0
1. Approve September 12, 2018 and September 26, 2018 Minutes
2. Claims Report
3. Award of Contract to Gradetech Inc., to Replace the Purisima Creek Redwoods
Vault Toilet (R-18-113)
Item 3 was heard after Item 4.
Director Hassett commented on the bidding process suggesting staff should solicit bids from
contractors that are local to the District rather than outside of the District’s boundaries, which
could also reduce the District’s carbon footprint. Awarding contracts to businesses within the
District will also help the District be a good neighbor by investing in District communities.
Capital Project Manager III Sean Smith reported that he contacted numerous contractors within
the District and on the coast, and none were interested in bidding on the project.
Director Hassett suggested including that information in the staff report and to educate local
vendors regarding the District’s contracting and bidding process.
Director Harris suggested the District might want to research options for giving preference to
local businesses when awarding contracts.
Director Siemens suggested the District may want to pursue a legislative solution related to the
bonding requirements for contractors.
General Manager’s Recommendation:
1. Award a contract to Gradetech Inc., of San Ramon, California for a not-to-exceed base
contract amount of $80,000 to replace the single vault toilet restroom with a double vault
toilet restroom at lower Purisima Creek Redwoods Open Space Preserve.
2. Authorize a 15% contingency of $12,000 to be reserved for unanticipated issues, thus
allowing the total contract amount not-to-exceed $92,000.
Motion: Director Hassett moved, and Director Harris seconded the motion to approve the
General Manager’s recommendation.
VOTE: 7-0-0
Meeting 18-35 Page 4
4. Approve a Correction to the Classification and Compensation Plan and a
Corresponding Correction in the Midpeninsula Regional Open Space District
Memorandum of Understanding with the Field Employees Association (R-18-117)
Item 4 was heard after approval of the Consent Calendar.
Director Riffle requested clarification of the error that is being proposed for correction.
Human Resources Manager Candice Basnight explained the formula calculation error for the
hourly salary rates for staff members and explained no staff members were paid incorrectly.
General Manager’s Recommendation:
1. Adopt a resolution approving a corrected Classification and Compensation Plan for
Midpeninsula Regional Open Space District Employees.
2. Adopt a resolution approving the corrected Salary Range Chart in the Memorandum of
Understanding with the Field Employees Association.
Motion: Director Hassett moved, and Director Harris seconded the motion to approve the
General Manager’s recommendation.
VOTE: 7-0-0
5. Resolution to Oppose California State Proposition 6 (R-18-116)
General Manager’s Recommendation: Adopt a resolution to oppose California State
Proposition 6, which seeks to repeal the Road Repair and Accountability Act of 2017,
and require voter approval for future increases or extensions of fuel taxes and vehicle
fees.
6. Board Response to Written Communications from Ken Lucchesi, Maggie Tides,
Stephen Wassather
Director Kishimoto requested the following change to the draft response:
“However, Midpen manages the county park in part because our current Currently our policy is
to provide Board of Directors want to ensure that visitors have free access to open space
preserves 365 days a year, as they do to at all 24 Midpen open space preserves that are open to
the public.”
General Manager’s Recommendation: Approve the proposed response to Ken Lucchesi, Maggie
Tides, Stephen Wassather.
BOARD BUSINESS
7. Climate Change Policy and Climate Action Plan (R-18-114)
Meeting 18-35 Page 5
Climate Resiliency Fellow Hayley Edmonston provided the staff presentation summarizing the
feedback previously received from the Board and how these recommendations were incorporated
into the Climate Change Policy and Climate Action Plan.
Director Harris inquired if staff has a plan for notifying the public of the District’s progress on
implementation.
General Manager Ana Ruiz stated Public Affairs staff will prepare press releases, make social
media announcements and pursue other methods of communication to notify partners and
members of the public of our progress.
Additionally, Ms. Edmonston reported there are associated awards for progress on efforts
addressing climate change, which the District may be interested in pursuing and will explore.
Public comments opened at 7:54 p.m.
No speakers present.
Public comments closed at 7:54 p.m.
Director Kishimoto spoke in favor of Option 2 and spoke regarding a recent report from the
Intergovernmental Panel on Climate Change related to the impact of climate change and the
positive effect of even small changes, and spoke in favor of future goals.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act.
2. Approve the Climate Change Policy as a chapter to the Resource Management Policies,
including Option 2 to set greenhouse gas reduction goals.
3. Adopt the Climate Action Plan.
4. Direct the General Manager to begin implementation of the Climate Action Plan, identifying
new budget and project implementation items as part of the Fiscal Year 2019-20 Capital
Improvement and Action Plan and Budget development process.
VOTE: 7-0-0
8. Options to Fill a Vacancy Resulting from the Resignation of Director Cecily Harris
(R-18-115)
District Clerk/Assistant to the General Manager Jennifer Woodworth provided the staff
presentation describing the process for filling the vacancy for Ward 7 either by appointment or
by calling a special election. Additionally, the Board may authorize the Board President to
appoint Board members to serve on the Planning and Natural Resources, and Legislative,
Funding, and Public Affairs Committees
Directors Hanko and Siemens commented on the high cost of a special election and spoke in
support of filling the vacancy by appointment to save funds for future District projects.
Meeting 18-35 Page 6
Public comments opened at 8:11 p.m.
Lennie Roberts spoke in favor of the appointment process and spoke in favor of considering a
resident of the coast as a factor for selection.
Public comments closed at 8:13 p.m.
Director Kishimoto spoke in favor of voter outreach to encourage applicants.
Motion: Director Hanko moved, and Director Hassett seconded the motion to:
1. Determine whether to fill the Ward 7 Board Director vacancy for the term ending January 4,
2021 by either appointment or special election.
Motion: Director Riffle moved, and Director Siemens seconded the motion to:
1. Fill the Ward 7 vacancy by appointment and approve the following recruitment procedure for
the Ward 7 vacancy:
a) Approve the application form, as amended;
b) Approve the general criteria for appointment to the Board of Directors, as amended;
c) Approve the procedures for interviews; and
d) Approve the proposed timeline for filling the vacancy.
2. Authorize the Board President to appoint Board members to fill the vacancies on the
following committees: Planning and Natural Resources and Legislative, Funding and Public
Affairs Committees.
VOTE: 6-0-0 (Director Harris recused.)
President Cyr appointed Director Kishimoto to serve on the Planning and Natural Resources
Committees.
President Cyr appointed Director Riffle to serve on the Legislative, Funding, and Public Affairs
Committee.
INFORMATIONAL MEMORANDUM
• Administrative Office Remodel Project Update
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Planning and Natural Resources Committee met on October 9, 2018
to discuss the use of glyphosate as part of the District integrated pest management program.
B. Staff Reports
Ms. Ruiz reported she met with Santa Clara County Supervisor Dave Cortese.
Meeting 18-35 Page 7
C. Director Reports
The Board members submitted their compensatory reports.
Director Riffle reported he will be attending the 100th Anniversary event for Save the Redwoods
League.
Director Kishimoto reported her attendance at a meeting of the Sierra Club and an event hosted
by Menlo Spark related to climate change.
Director Siemens reported he met with Santa Clara County Supervisor Dave Cortese.
Director Harris reported her attendance at the POST Global Action Summit.
ADJOURNMENT
President Cyr adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:58 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 3
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-36
MEETING DATE 10-24-18 Fiscal Year to date EFT:10.90%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
79074 Check 10/19/2018 11049 - CITY OF EAST PALO ALTO Cooley Landing Project Phase IV & V Reimbursement 100,023.73
79097 Check 10/19/2018 11734 - S&S WELDING, INC.Steel Girders, Lateral Braces & Angle Brackets for 50' SCNT Bridge 42,120.00
79053 Check 10/12/2018 11734 - S&S WELDING, INC.Steel Girders, Lateral Braces & Angle Brackets for 46' SCNT Bridge 28,080.00
79101 Check 10/19/2018 11751 - STILLWATER SCIENCES Weap Training, Biomonitoring for Stevens Creek Trail Bridges 19,352.48
79093 Check 10/19/2018 11854 - RECON ENVIRONMENTAL, INC.Plant Maintenance and Revegetation Sites - Mt. Umunhum, Mindego Gateway, Sears Ranch, Bald Mountain Parking Lot & Woods Trai 17,521.34
79039 Check 10/12/2018 10793 - FALL CREEK ENGINEERING La Honda Creek Loop Trail Engineering Services thru 8/31/18 14,140.26
79067 Check 10/19/2018 11772 - AHERN RENTALS, INC.Equipment Rental (SA-H's Creek) 8/23/18 - 9/20/18 14,077.35
203 EFT 10/12/2018 *10216 - VALLEY OIL COMPANY Fuel for District Vehicles 13,433.00
79047 Check 10/12/2018 11923 - PROVOST & PRITCHARD Construction Consultation Services - Waterline Replacement for McDonald Ranch 11,786.84
79099 Check 10/19/2018 11920 - SEQUOIA ECOLOGICAL CONSULTING INC.Biological Services for BCR 11,652.00
79094 Check 10/19/2018 11993 - REDWOOD CATERING, INC.Catering for 2018 Volunteer Recognition Event 09/22/18 9,299.39
201 EFT 10/12/2018 11895 - TIMMONS GROUP, INC.Asset Management Software Implementation/Consulting - thru 8/31/18 8,222.50
79109 Check 10/19/2018 11990 - ZFA STRUCTURAL ENGINEERS Mt. Umunhum Radar Tower Exterior Analysis Project 8,152.50
79068 Check 10/19/2018 11561 - AM PARTY RENTALS Volunteer Recognition Event - Tents, Table, Chairs & Linen 7,334.68
196 EFT 10/12/2018 11994 - Container Solutions, Inc.Storage Container (SA-MT UM)7,057.75
79082 Check 10/19/2018 11859 - HORIZON WATER AND ENVIRONMENT, LLC Programmatic Permitting Services August 2018 6,311.25
207 EFT 10/19/2018 10222 - HERC RENTALS, INC.Equipment Rentals - Dump Truck (Cathedral Oak's), Skidsteer Attachment (SA), Roller (RSA) & Mini Excavator with Bucket (Hendry's C 6,002.08
79048 Check 10/12/2018 10211 - PUBLIC POLICY ADVOCATES 2018 Monthly Fee - Legislative Advocacy Services for July & September 5,860.57
79108 Check 10/19/2018 *11118 - WEX BANK Fuel for District Vehicles 5,741.25
79080 Check 10/19/2018 11492 - HAWK DESIGN & CONSULTING Feasibility Study & Structural Oversight at Skyline Blvd & Reimbursement for Permit Fees for Bergman 5,483.46
79045 Check 10/12/2018 10031 - MILLS DESIGN Fall 2018 Newsletter, Outdoor Activities, and Web Files for both 5,023.75
79028 Check 10/12/2018 11772 - AHERN RENTALS, INC.Equipment Rental - Mini Excavator 04/27/18 - 09/19/18 SCNT & Forklift Rental Pickup Fee 4,546.78
79042 Check 10/12/2018 11352 - HAMMER FENCES Re-Align Boundary Fence at Event Center 4,180.00
79103 Check 10/19/2018 11055 - SYSTEMS FOR PUBLIC SAFETY Background Check - Ranger Candidates 4,156.31
79075 Check 10/19/2018 11664 - LSQ Funding Group, L.C.Temporary Administrative Assistant and Receptionist Staffing 3,838.75
200 EFT 10/12/2018 10222 - HERC RENTALS, INC.Equipment Rental - Mini-Excavator for Hendry's Creek 3,264.55
79100 Check 10/19/2018 10302 - STEVENS CREEK QUARRY INC Rock for Storage Container Pad (SA-MT UM), Parking Lot (SAO)3,226.60
79033 Check 10/12/2018 11386 - BOB MURRAY & ASSOCIATES Public Affairs Manager Recruitment - 8/30/18 Kick Off 3,000.00
79058 Check 10/12/2018 10583 - TPX COMMUNICATIONS Telephone and Internet Service 9/16 - 10/15/18 2,741.03
79085 Check 10/19/2018 11572 - MESITI-MILLER ENGINEERING INC.Webb Creek Bridge - Task 4 Construction (BCR)2,464.42
79031 Check 10/12/2018 11799 - AZTEC LEASING, INC.Sharp Copier Lease 9/1/18 - 10/1/18 2,326.06
79051 Check 10/12/2018 10093 - RENE HARDOY Landscape Upgrades for AO 2,289.00
79076 Check 10/19/2018 10032 - DEL REY BUILDING MAINTENANCE Janitorial Services & Supplies - October 2018 2,273.10
79055 Check 10/12/2018 10152 - TADCO SUPPLY Janitorial Supplies (RSA&CP)2,080.46
79038 Check 10/12/2018 11940 - Dickenson, Peatman & Fogarty Water Law Counsel (Real Property)2,030.00
79035 Check 10/12/2018 10170 - CASCADE FIRE EQUIPMENT COMPANY Parts for Truck Fire Pumpers - Pump Head, Gauge, Throttle Cable 1,961.31
79069 Check 10/19/2018 10141 - BIG CREEK LUMBER CO INC Oljon Trail - Lumber for Retaining Walls 1,902.55
79030 Check 10/12/2018 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Peak 1,894.76
208 EFT 10/19/2018 *10212 - PINNACLE TOWERS LLC Tower Rental Site ID# 871823 1,852.43
79096 Check 10/19/2018 10324 - RICH VOSS TRUCKING INC Delivery of Rock (SAO)1,518.00
198 EFT 10/12/2018 10585 - FLEETCARE INTERNATIONAL INC Vehicle Inspection & Tires Rotated Service M204, P101, M203, P107, P96 1,435.61
79105 Check 10/19/2018 10403 - UNITED SITE SERVICES INC VRE Portable Restroom & Temporary Fencing Rental (SA-Mt. Um) 9/24/18 - 10/21/18 1,389.65
79077 Check 10/19/2018 10524 - ERGO WORKS Ergo Equipment-Chair lift Replacement Part & (2) Chairs 1,387.45
79102 Check 10/19/2018 10143 - SUMMIT UNIFORMS Baseball Hats for Rangers 1,147.13
204 EFT 10/12/2018 12009 - BROWN, JEFF Food Reimbursement - Ranger Academy 1,025.00
79027 Check 10/12/2018 10001 - AARON'S SEPTIC TANK SERVICE Septic Pumping at Tenant Properties 1,025.00
79034 Check 10/12/2018 12009 - BROWN, JEFF Food Reimbursement - Ranger Academy 1,025.00
79064 Check 10/12/2018 10482 - WESTERN TRUCK FABRICATION INC M231 Maintenance & Service 1,000.00
79041 Check 10/12/2018 10187 - GARDENLAND POWER EQUIPMENT Stihl Chain Saws (2)978.79
79090 Check 10/19/2018 11662 - PITNEY BOWES INC Postager Meter Supplies - Red Ink & Tape Strips 972.74
79098 Check 10/19/2018 10136 - SAN JOSE WATER COMPANY Water Service (RSACP) & (BCR)932.77
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
page 2 of 3
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-36
MEETING DATE 10-24-18 Fiscal Year to date EFT:10.90%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
79081 Check 10/19/2018 10223 - HEXAGON TRANSPORTATION CONSULTANTS, INC Parking Lot Access - BCR 3/31/18 - 9/21/18 915.00
79060 Check 10/12/2018 10403 - UNITED SITE SERVICES INC Sanitation Service (FOOSP) & (SA)904.14
79095 Check 10/19/2018 10194 - REED & GRAHAM INC Road Repair Material (RSA)901.31
79040 Check 10/12/2018 11151 - FASTENAL COMPANY Protective Gear, Hardware (RSACP) & Step Drill Bits for SFO 877.66
79086 Check 10/19/2018 10190 - METROMOBILE COMMUNICATIONS Radio Installation - M229 870.60
79072 Check 10/19/2018 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)853.37
199 EFT 10/12/2018 11761 - GREIG, NATHANIEL Commercial UAV Expo (Unmanned Aerial Vehicles)813.75
79070 Check 10/19/2018 11680 - BIGGS CARDOSA ASSOCIATES INC On-Call Task Order Bridge Deck Replacement Purisima Load Rating 812.00
202 EFT 10/12/2018 11916 - TOKATLIAN, KARINE Reimburse Rabies Vaccination - (2) Preventative 699.98
79089 Check 10/19/2018 10140 - PINE CONE LUMBER CO INC Lumber (FOOSP)653.61
79029 Check 10/12/2018 10528 - ALL STAR GLASS Repair Windshield P98 602.31
79066 Check 10/19/2018 10001 - AARON'S SEPTIC TANK SERVICE Sanitation Services - PC-lower 550.00
79078 Check 10/19/2018 11545 - ERIN ASHFORD PHOTOGRAPHY LLC Video of Ana's Speech for Welcome Event 550.00
205 EFT 10/19/2018 10352 - CMK AUTOMOTIVE INC M204 Brakes and AC Service 490.15
79043 Check 10/12/2018 11041 - INTERSTATE ALL BATTERY CENTER - SILICON VALLEY Radio Batteries 452.35
79084 Check 10/19/2018 11957 - MATTOX, JANIS Reimbursement to Tenant for Light & Tile Materials 422.52
79054 Check 10/12/2018 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Service - August 2018 414.00
79063 Check 10/12/2018 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex)410.00
79059 Check 10/12/2018 10561 - ULINE Protective Gear - Face Respirator, Gloves 379.40
79073 Check 10/19/2018 10168 - CINTAS Shop Towel Service (FFO & SFO)364.76
79062 Check 10/12/2018 *10527 - WASTE MANAGEMENT Debris Disposal - GP 340.73
195 EFT 10/12/2018 10352 - CMK AUTOMOTIVE INC P86 Maintenance Service 338.94
79104 Check 10/19/2018 10152 - TADCO SUPPLY Janitorial Supplies (RSACP)328.55
79052 Check 10/12/2018 10935 - RICE TRUCKING-SOIL FARM Water Delivery to Toto 320.69
79071 Check 10/19/2018 *10172 - CALIFORNIA WATER SERVICE CO-3525 Water Service for Rentals - 8/24/18 - 9/25/18 292.85
206 EFT 10/19/2018 10585 - FLEETCARE INTERNATIONAL INC P95 Vehicle Inspection & Tires Rotated Service 239.36
79091 Check 10/19/2018 10261 - PROTECTION ONE Alarm Service (FFO) 10/28/18 - 11/27/18 201.40
79036 Check 10/12/2018 10014 - CCOI GATE & FENCE Gate Service (SAO)200.00
79106 Check 10/19/2018 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services - HR 168.00
79107 Check 10/19/2018 10527 - WASTE MANAGEMENT Debris Disposal (SA-HC)150.50
194 EFT 10/12/2018 11749 - ASKAY , MELANIE Reimburse for Travel Expenses to Sacramento, Oakland & SF for Training 147.73
79044 Check 10/12/2018 10260 - LUND PEARSON MCLAUGHLIN Fire Sprinkler Inspection AO 140.00
79050 Check 10/12/2018 10194 - REED & GRAHAM INC Asphalt Rakes 139.84
79037 Check 10/12/2018 10032 - DEL REY BUILDING MAINTENANCE Clean AO Refrigerator & Paper Towels for Office 125.00
79079 Check 10/19/2018 10169 - FOSTER BROTHERS SECURITY SYSTEMS Door Knobs for Storage Container (SA-MT UM)107.60
79056 Check 10/12/2018 10162 - TERMINIX PROCESSING CENTER AO Pest Control 86.00
79057 Check 10/12/2018 11596 - TOSHIBA BUSINESS SOLUTIONS Printer Supplies - Toner 81.30
79032 Check 10/12/2018 10183 - BARRON PARK SUPPLY CO INC Repair AO Women's WC 69.81
79083 Check 10/19/2018 10421 - ID PLUS INC L&F Staff Uniform 51.00
197 EFT 10/12/2018 11829 - EDMONSTON, HAYLEY September Mileage Rembursement 32.70
79092 Check 10/19/2018 10134 - RAYNE OF SAN JOSE Water Service (FOOSP)28.25
79065 Check 10/12/2018 11176 - ZORO TOOLS Air Hose for - CAO 27.24
79049 Check 10/12/2018 10195 - REDWOOD GENERAL TIRE CO INC M214 - Valve Stem Replacement 25.38
79046 Check 10/12/2018 10670 - O'REILLY AUTO PARTS P88 Vehicle Supply - Repair Kit & Backup Light 19.66
79061 Check 10/12/2018 10165 - UPS Binocular Repair/Replacement Sent Back to Vendor 17.29
79087 Check 10/19/2018 10288 - MISSION VALLEY FORD TRUCK SALES, INC Spare Equipment Key - RTV Kabota 10.59
79088 Check 10/19/2018 10253 - PETERSON TRACTOR CO M14 Equipment Part 9.91
Grand Total 427,178.66$
*Annual Claims
**Hawthorn Expenses
page 3 of 3
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-36
MEETING DATE 10-24-18 Fiscal Year to date EFT:10.90%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and
ensure quicker receipt by vendors
A### = Administrative Office Vehicle GP = General Preserve PCR = Purisima Creek Redwoods SCNT = Stevens Creek Nature Trail
AO2, AO3, AO4 = Administrative Office Leased SpaHR = Human Resources PIC= Picchetti Ranch SCS = Stevens Creek Shoreline Nature Area
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SFO = Skyline Field Office
CAO = Coastal Area Office LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap
CC = Coal Creek LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill
DHF = Dear Hollow Farm M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge
ECdM = El Corte de Madera MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer
ES = El Sereno MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek
FFO = Foothills Field Office OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill
FOOSP = Fremont Older Open Space Preserve P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood
Abbreviations
Rev. 1/3/18
R-18-121
Meeting 18-36
October 24, 2018
AGENDA ITEM 3
AGENDA ITEM
Amendments to the Conflict of Interest Code
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution amending the Conflict of Interest Code.
SUMMARY
State law requires all public agencies, including the Midpeninsula Regional Open Space District
(District), to adopt a Conflict of Interest Code (Code) and update it biennially. The Code
designates positions required to file Form 700 - Statement of Economic Interests, which is a
public document intended to identify the staff members who are involved in making final
decisions that bind the District. The District’s clerk, legal department, and human resources
department have identified new classifications to add and outdated classifications to remove
from the list of positions in the District’s Code.
DISCUSSION
Pursuant to Government Code Section 87306.5, every two years the District is required to review
its Conflict of Interest Code (Code) and submit a notice to the code-reviewing body, the
California Fair Political Practices Commission (FPPC). The Code lists District employees who
must file Form 700, in which they are required to disclose economic interests in certain entities
that are engaged in business with the District.
The list of designated positions contains employee classifications that are involved or participate
in making decisions that may foreseeably have a material effect on personal financial interests,
as set forth in Section 87302(a) of the Government Code. In other words, listed positions are
those individuals who are involved in making final decisions that may bind the District.
Amendments to the Code reflect an analysis of existing and new positions to identify employees
who are making decisions for the District that would require them to disclose their financial
interests within the meaning of FPPC regulations. Because the District has undergone recent
significant organizational changes, there are numerous amendments to the List of Designated
Positions (List), shown in bold in Attachment 1, which include position additions/deletions,
changes to job classifications, and changes in disclosure categories.
In July and August 2018, the District sought FPPC review of the District’s draft List and
implemented certain changes suggested by the FPPC related to the appropriate disclosure
category for each position. These suggested changes have already been incorporated into the
List.
R-18-121 Page 2
In accordance with FPPC regulations, the District’s Notice of Intention to amend its Conflict of
Interest Code was posted on September 5, 2018 and provided to employees. It has been
available for at least 45 days prior to this meeting. As of the writing of this report, the District
Clerk received three suggestions from employees to add certain positions to the list. As these
were inadvertently omitted, the attached List now includes the suggested additions.
A copy of the proposed amended Conflict of Interest Code is attached to this report.
FISCAL IMPACT
There are no unbudgeted fiscal impacts with this agenda item.
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item.
PUBLIC NOTICE
Notice of the public hearing and proposed amendments has been posted for the required 45 days
prior to the October 24, 2018 Board meeting.
CEQA COMPLIANCE
This is not a project under the California Environmental Quality Act (CEQA).
NEXT STEPS
If approved by the Board, staff will transmit the proposed amendments to the District’s Conflict
of Interest Code, with certification of the General Manager, to the FPPC for final review and
approval. Once approved by the FPPC, staff will implement the amended Code and notify all
affected employees.
Attachments:
1. List of Designated Positions with changes marked in bold
2. Resolution
3. Proposed Amended Conflict of Interest Code
Responsible Department Head:
Hilary Stevenson, General Counsel
Prepared by:
Gary Baum, Acting Assistant General Counsel
Contact person:
Gary Baum, Acting Assistant General Counsel
Jennifer Woodworth, District Clerk
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: info@openspace.org • Web site: www.openspace.org
CONFLICT-OF-INTEREST CODE FOR THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPENDIX A- DESIGNATED POSITIONS*
Designated Positions
Assigned Disclosure
Categories
Accountant 2
Area Manager 1, 2
Area Superintendent 1, 2
Assistant General Counsel (All Levels) 1, 2
Assistant General Manager 1, 2
Board Members 1, 2
Bond Oversight Committee Members 1, 2
Budget & Analysis Manager 3
Chief Financial Officer/Director of Administrative Services 1, 2
Capital Field Project Manager 1, 2
Capital Project Manager (All Levels) 1, 2
District Clerk/Assistant to the General Manager 2
Docent Program Manager 3
Engineering and Construction Manager 1, 2
Executive Assistant/Deputy City Clerk 2
Finance Manager 2
Facilities Maintenance Supervisor 3
General Counsel 1, 2
General Manager 1, 2
GIS Program Administrator 1, 2
Governmental Affairs Specialist 2, 3
Grants Specialist 3
Human Resources Manager 2
Human Resources Supervisor 2
Information Systems and Technology Manager 3
Information Technology Program Administrator 3
Land and Facilities Service Manager 2
Maintenance, Construction and Resources Supervisor 2
Natural Resources Manager 3
Planner (All Levels) 1,2
Planning Manager 1,2
Procurement & Contract Agent/Specialist 3
Property Management Specialist (All Levels) 1,2
Public Affairs Manager 1,2
Public Affairs Specialist (All Levels) 2
Real Property Manager 2
ATTACHMENT 1
2
Real Property Specialist I & II 1, 2
Resource Management Specialist (All Levels) 1, 2
Risk Management Coordinator 2
Senior Administrative Assistant 2
Senior Management Analyst 1, 2
Senior Real Property Agent 1, 2
Supervising Ranger 1, 2
Training and Safety Specialist 2
Visitor Services Manager 3
Volunteer Program Manager 3
Consultants/New Positions *
*Revisions to the List (new or updated position titles) are shown in bold.
RESOLUTION 18-
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
CONFLICT OF INTEREST CODE
WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District
(District) has adopted and maintained a Conflict of Interest Code pursuant to the Political
Reform Act of 1974; and
WHEREAS, Government Code Section 87306.5 requires a biennial review of the
District’s Conflict of Interest Code; and
WHEREAS, the District, in accordance with the California Fair Political Practices
Commission Regulation 18750.1 (Title 2 California Code of Regulations Section 18750.1), has
prepared code amendments, noticed affected staff members and the public of its intent to amend
the code, and conducted a public hearing to consider the amendments.
NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space
District does hereby resolve to repeal Resolution No. 14-34 and adopt the amended Conflict of
Interest Code as contained herein, to be effective on the thirtieth (30) day following approval of
the District’s amended code by the Fair Political Practices Commission.
* * * * * * * * * * * * * * * * * * *
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on October 24, 2018, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
ATTACHMENT 2
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of
the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held
and called on the above day.
District Clerk
330 Distel Circle • Los Altos, CA 94022-1404 • Phone: 650-691-1200
Fax: 650-691-0485 • E-mail: info@openspace.org • Web site: www.openspace.org
CONFLICT-OF-INTEREST CODE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
The Political Reform Act (Government Code Sections 81000, et seq.) requires state and
local government agencies to adopt and promulgate conflict-of-interest codes. The Fair Political
Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730)
that contains the terms of a standard conflict-of-interest code, which can be incorporated by
reference in an agency’s code. After public notice and hearing, the standard code may be amended
by the Fair Political Practices Commission to conform to amendments in the Political Reform Act.
Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendment to it
duly adopted by the Fair Political Practices Commission are hereby incorporated by reference.
This regulation and the attached Appendices, designating positions and establishing disclosure
categories, shall constitute the conflict-of-interest code of the Midpeninsula Regional Open
Space District (District).
Individuals holding designated positions shall file their statements with the District, which
will make the statements available for public inspection and reproduction. (Gov. Code Sec. 81008.)
All statements will be retained by the District.
ATTACHMENT 3
2
CONFLICT-OF-INTEREST CODE FOR THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPENDIX A- DESIGNATED POSITIONS
Designated Positions
Assigned Disclosure
Categories
Accountant 2
Area Manager 1, 2
Area Superintendent 1, 2
Assistant General Counsel (All Levels) 1, 2
Assistant General Manager 1, 2
Board Members 1, 2
Bond Oversight Committee Members 1, 2
Budget & Analysis Manager 3
Chief Financial Officer/Director of Administrative Services 1, 2
Capital Field Project Manager 1, 2
Capital Project Manager (All Levels) 1, 2
District Clerk/Assistant to the General Manager 2
Docent Program Manager 3
Engineering and Construction Manager 1, 2
Executive Assistant/Deputy City Clerk 2
Finance Manager 2
Facilities Maintenance Supervisor 3
General Counsel 1, 2
General Manager 1, 2
GIS Program Administrator 1, 2
Governmental Affairs Specialist 2, 3
Grants Specialist 3
Human Resources Manager 2
Human Resources Supervisor 2
Information Systems and Technology Manager 3
Information Technology Program Administrator 3
Land and Facilities Service Manager 2
Maintenance, Construction and Resources Supervisor 2
Natural Resources Manager 3
Planner (All Levels) 1,2
Planning Manager 1,2
Procurement & Contract Agent/Specialist 3
Property Management Specialist (All Levels) 1,2
Public Affairs Manager 1,2
Public Affairs Specialist (All Levels) 2
Real Property Manager 2
Real Property Specialist I & II 1, 2
Resource Management Specialist (All Levels) 1, 2
3
Risk Management Coordinator 2
Senior Administrative Assistant 2
Senior Management Analyst 1, 2
Senior Real Property Agent 1, 2
Supervising Ranger 1, 2
Training and Safety Specialist 2
Visitor Services Manager 3
Volunteer Program Manager 3
Consultants/New Positions *
*Consultants and new positions shall be included in the list of designated positions and shall
disclose pursuant to the broadest disclosure category in the code subject to the following
limitation:
The General Manager may determine in writing that a particular consultant or new position,
although a “designated position,” is hired to perform a range of duties that is limited in scope and
thus is not required to comply fully with the disclosure requirements described in this section.
Such determination shall include a description of the consultant’s or new position’s duties and,
based upon that description, a statement of the extent of disclosure requirements. The General
Manager’s determination is a public record and shall be retained for public inspection in the
same manner and location as this conflict-of-interest code. (Gov. Code Section 81008.)
The following positions are NOT covered by the conflict-of-interest code because they must file
under Government Code Section 87200 and, therefore, are listed for informational purposes
only:
•Controller
An individual holding one of the above listed positions may contact the Fair Political Practices
Commission for assistance or written advice regarding their filing obligations if they believe that
their position has been categorized incorrectly. The Fair Political Practices Commission makes
the final determination whether a position is covered by Government Code Section 87200.
4
CONFLICT-OF-INTEREST CODE FOR THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPENDIX B-DISCLOSURE CATEGORIES
Category 1 – Interests in real property are reportable interests if:
The real property to which the interest pertains is located in whole or in part within the District’s
boundaries or sphere of influence, or within two miles of the District’s boundaries or sphere of
influence, or within two miles of any land owned by the District. (A residence used solely for
personal purposes is not reportable pursuant to Gov. Code Section 87206.)
Category 2
A. Income (including the receipt of gifts, loans, and travel payments), investments, and business
positions:
1. In any business entity engaged in business within the District and which is of the type
that has contracted with the District to provide employee testing or training,
professional services, consulting services, financial services, other services, supplies,
materials, machinery, books, uniforms, publications, equipment, vehicles or
insurance.
2. In any business entity that engages in the design, planning, engineering, construction,
materials supply or project management of private or public construction projects
with the District.
3. In any business entity that engages in the business of brokerage, acquisition, leasing,
marketing or disposal of real property within the District.
4. In any business entity that engages in the preparation of reports, surveys, evaluations
or investigations of the type used by the District, including environmental documents
such as Environmental Impact Reports, real property appraisals, land surveys,
environmental assessments, hazardous waste investigations, percolation evaluations,
engineering reports, biological assessments, geologic or hydrologic evaluations, or
evaluation of the physical condition of real property.
Category 3
Investments and business positions in business entities, and sources of income (including receipt
of loans, gifts, and travel payments) from sources of the type for which the employee’s division
has purchasing authority.
Rev. 1/3/18
R-18-124
Meeting 18-36
October 24, 2018
AGENDA ITEM 4
AGENDA ITEM
Award of Contract with Waterways Consulting, Inc., for design and engineering services,
preparation of construction documents, permitting and bidding process support, and construction
oversight for the Alpine Road Trail Repair at Coal Creek Open Space Preserve.
GENERAL MANAGER’S RECOMMENDATIONS
1. Authorize the General Manager to enter into a multi-year professional services contract with
Waterways Consulting, Inc., of Santa Cruz, California to complete the design, permitting,
bidding, and construction oversight for improvements to the Alpine Road Trail, for a base
contract amount not-to-exceed $232,547.
2. Authorize a 15% contingency of $34,882 to be awarded if necessary to cover unforeseen
conditions.
3. Authorize a separate contract allowance of $35,000 specifically for additional site
investigations and/or modifications to the stream crossing design if required by the regulatory
agencies in order to avoid implementation delays, for a combined not-to-exceed contract
amount of $302,429.
SUMMARY
A qualified design and engineering team is needed to complete the design and engineering, assist
with permitting and bidding, and provide construction oversight for the repair of several stream
crossings and slope failures on the Alpine Road Trail at Coal Creek Open Space Preserve. The
Midpeninsula Regional Open Space District (District) released a Request for Qualifications and
Proposals (RPQP) in July 2018. Based on the results of the RFQP process, the General Manager
recommends awarding a professional services contract to Waterways Consulting, Inc., for a base
contract amount of $232,547, with a 15% contingency of $34,882, and a separate allowance of
$35,000, for a total not-to-exceed contract amount of $302,429. The Fiscal Year (FY) 2018-19
budget includes sufficient funds to cover costs through the end of June. Subsequent Budget and
Action Plan cycles would include additional budget to complete the design, bidding, and
construction oversight work.
DISCUSSION
The Alpine Road Trail is an important regional trail connection through Coal Creek Open Space
Preserve for cyclists and hikers traveling from Portola Valley to upper Page Mill Road near
Skyline Boulevard that avoids public roads. Alpine Road Trail is in poor condition and in need
of repair and improvement.
R-18-124 Page 2
At the Board Meeting on March 14, 2018 (R-18-19), the Board reviewed three (3) options for
repair of the Alpine Road Trail. The Board approved Option 2: Repair Alpine Road Trail to trail
width (six feet). The District would complete the repairs while sections of the trail remain in
County ownership. The County owns fee title on a small section of trail, as well as a right-of-
way easement through Coal Creek Preserve and private properties. The District will complete the
Alpine Road Trail improvements as a partnership project with the County allowing the project to
be eligible for County permit streamlining and cost-sharing opportunities.
The proposed improvements include the replacement of a failed stream crossing once served by a
200-foot long, 48-inch wide culvert; repair of numerous fill slope failures; and other significant
stream crossing improvements that require repair due to a lack of maintenance over the past two
decades. These failures pose a continuing risk of sediment input to Corte Madera Creek, a
tributary of San Francisquito Creek.
The project will require permits from various regulatory agencies, including California
Department of Fish and Wildlife, Regional Water Quality Control Board, US Army Corps of
Engineers, and San Mateo County, as well as compliance with the California Environmental
Quality Act. Additional permitting requirements related to sensitive resources may surface and
extend the project schedule. The project will include an alternatives analysis to identify the
appropriate prescription for the larger stream crossing failures. The focused alternatives analysis
will evaluate the best method to minimize future sediment contributions to the watershed,
minimize impacts on existing sensitive resources, and implement stable, long-term, and cost-
effective improvements. The analysis will also provide justification of the selected preferred
alternatives for submittal to the resource agencies. The contract includes an allowance for
geotechnical and structural engineering in order to accommodate potential design changes
stemming from the alternatives analysis and comments from the regulatory agencies. As an
example, the resource agencies may require installation of a bridge at a location where a culvert
is currently proposed.
Consultant Selection
In July 2018, a Request for Qualifications and Proposals (RFQP) was released for the Alpine
Road Trail. Staff conducted a mandatory pre-proposal tour with 13 consultants and sub-
consultants. Four proposals were received. The District reviewed and ranked the proposals with
Waterways Consulting, Inc., deemed as the most qualified and best suited for the project based
on their response to the RFQP. Staff worked to negotiate the initial fee proposal for Waterways
Consulting Inc., down from $294,572 to $232,547.
Consultant Proposed Fee
Waterways Consulting, Inc. $232,547
BKF $293,629
Questa Engineering Corp $199,250
Sandis $176,900
The Waterways Consulting, Inc., team includes the following sub-consultants to address various
technical aspects of the project: Timothy C. Best, CEG will address engineering geology and has
completed substantial field and technical work to update the Preserve’s Road and Trail
Inventory; Haro, Kasunich, and Associates will complete geotechnical borings, provide
recommendations, and submit geotechnical reporting; and Mayone Structural Engineering, Inc.,
R-18-124 Page 3
will design any necessary retaining walls or bridges. The District has received high quality
services on numerous projects from these sub-consultants in the past five years.
The consultant contract is a multi-year contract that includes trail construction monitoring and
oversight. Construction oversight will be required by San Mateo County permits and is an
essential project component given the challenging site conditions. The Waterways Consulting,
Inc., design team previously excelled at providing construction oversight for the Bear Creek
Redwoods Phase I Road and Trail Improvements.
FISCAL IMPACT
The FY2018-19 budget includes $278,557 for the Alpine Road Trail Improvement Project
(MAA 10-001). There are sufficient funds in the project budget to cover the recommended action
and expenditures for this fiscal year. Consultant contract costs in subsequent years will be
included in future budgets.
FY2018-19 FY2019-20 EST.
FUTURE
YEARS
MAA10-001 Budget $278,557 $320,000 $1,570,000
Spent–to-Date (as of 9/25/2018): $942 $0 $0
Encumbrances: $0 $0 $0
Total Waterways Consulting Contract Amount: $138,000 $115,000 $49,429
Budget Remaining (Proposed): $139,615 $205,000 $1,520,571
The following table outlines the Measure AA Portfolio #10 budget, costs-to-date, and the fiscal
impact related to MAA 10-001 – Alpine Road Regional Trail Improvements project. This project
supports Measure AA portfolio #10 by repairing and improving Alpine Road Trail to ensure
continued public access to this regionally important trail in Coal Creek Open Space Preserve.
MAA #10 Portfolio Appropriation $8,017,000
Life-to-Date Spent (as of 9/25/2018): $22,890
Encumbrances: $0
Waterways Consulting Contract: $302,429
Balance Remaining (Proposed): $7,691,681
BOARD COMMITTEE REVIEW
The full Board reviewed three Alpine Road Trail repair options at their March 14, 2018 meeting
(R-18-19). The Board selected Option 2, Repair Alpine Road to trail width. Option 2 repairs the
road failures to a six-foot wide trail standard, which allows for a narrower trail experience and is
less costly to maintain. Emergency vehicle access will be limited due to the narrow trail width.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
R-18-124 Page 4
CEQA COMPLIANCE
Staff will perform the appropriate California Environmental Quality Act review for Board
certification once the final design is complete.
NEXT STEPS
Upon Board authorization, the General Manager will direct staff to enter into contract with
Waterways Consulting, Inc., to initiate the design and engineering work. Staff will complete
CEQA review and the Board will have an opportunity to review the CEQA findings as part of
the final design approval at a future date. Staff will continue to work with the County of San
Mateo to streamline the County permitting process and explore cost-sharing opportunities.
Attachment
1. Map of Alpine Road Trail Repair Sites
Responsible Department Head:
Michael Jurich, Acting Land & Facilities Department Manager
Prepared by:
Bryan Apple, Capital Projects Field Manager
!
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Extent of Potential Trail
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ALPINE ROAD TRAIL IMPROVEMENTS
COAL CREEK OPEN SPACE PRESERVE
Attachment 1
LEGEND
Rev. 1/3/18
R-18-120
Meeting 18-36
October 24, 2018
AGENDA ITEM 5
AGENDA ITEM
Award of Contract for Environmental Review Services to Develop the Prescribed Fire Program
GENERAL MANAGER’S RECOMMENDATIONS
1.Authorize the General Manager to enter into a multi-year contract with Panorama
Environmental, Inc., of San Francisco, California to provide environmental review services
on fire ecology to support the development of the Prescribed Fire Program for an amount not
to exceed $305,280.
2. Authorize a 12% contingency of $36,634 to be awarded if necessary to cover unforeseen
conditions, for a total contract amount not-to-exceed $341,914.
SUMMARY
Midpeninsula Regional Open Space District (District) seeks assistance from a qualified
consultant to complete environmental analysis and documentation for the planned Prescribed
Fire Program to comply with the California Environmental Quality Act (CEQA). CEQA
services include preparing technical studies and analyses, developing project description
alternatives, and preparing the draft and final Environmental Impact Report and Mitigation
Monitoring Program. A Request for Qualifications and Proposals (RFQP) was issued on July 10,
2018. Staff conducted a pre-proposal conference on July 25, 2018. The General Manager
recommends awarding a contract to Panorama Environmental, Inc., to provide CEQA services
for a base amount not to exceed of $305,280, and authorizing a 12% contingency amount of
$36,634. There are sufficient funds in the Fiscal Year 2018-19 project budget to cover the
recommended action and anticipated scope of services for this fiscal year.
BACKGROUND
Periodic fires were a part of the historic natural ecological processes on District preserve lands.
As a result, many species evolved with fire adaptations and now depend on periodic fire for
renewal. Among the ecological benefits of periodic fire are the opening of forests to new
generations of younger trees, purging grassland of invasive shrubs, and stimulating seed
germination and shoot growth in chaparral. Fire-dependent and fire-adapted communities
degrade without the regenerative effects that fire provides, resulting in a reduction of biodiversity
within both the plant and animal communities.
On June 2018, the District entered into contract to secure fire ecology services with Spatial
Informatics Group, LLC, (R-18-72). The contract with Spatial Informatics Group, LLC., will
develop the project description for a new Prescribed Fire Program that will reduce the potential
R-18-120 Page 2
for catastrophic fires. To support this work, subject matter expertise is necessary to analyze the
program, address CEQA requirements, and inform District policy changes.
DISCUSSION
Staff issued a RFQP on July 10, 2018 with the following project design objectives and
requirements:
• Public safety and education: Wildland fuels in unburned areas can build up to high levels
and increase the severity of wildfires.
• Natural resources response to fire: Many species of plants on District lands are fire
dependent or fire adapted; fire in some natural landscapes can increase biodiversity.
• Wildfire response training: Prescribed fires serves as a staff training exercise on how to
respond safely to a future wildfire event.
• Cultural resource enhancement: Native American tribes on the California central coast
burned grasslands to increase grass and forb production, decrease pests in oak woodlands,
and increase browsing for game species.
• Agricultural use of land resources, including grazing lands: Grass production increases
post fire, which helps support local sustainable agriculture.
Staff circulated the RFQP through email and posting on the District website. Staff conducted a
pre-proposal conference on July 25, 2018 in which seven (7) firms attended. Staff issued an
addendum on August 7, 2018 to clarify and answer questions to the RFQP. The following five
(5) firms submitted proposals by the August 17, 2018 deadline:
Firm Location Proposed Fees
over 3 years
% of Estimate
($225,000)
Mountain G. Enterprises, Inc. Felton, CA $ 198,400 88 %
Panorama Environmental, Inc. San Francisco, CA $ 305,280 136 %
Ascent Environmental, Inc. Sacramento, CA $ 308,200 137 %
Harris and Associates, Inc. Concord, CA $ 539,185 240 %
FlowWest, LLC Oakland, CA $ 544,260 242 %
Evaluation criteria were determined prior to the release of the RFQP that included the quality of
the proposal, project approach, and firm expertise. After careful review of all proposals,
Panorama Environmental, Inc., was deemed most qualified and best suited for the project based
on their response to the RFQP, proposed project approach, qualifications, interview, and fee.
The Panorama Environmental, Inc., fee proposal is $83,200 above the original cost estimate. The
original cost estimate of $225,000 was based off the EIR for the 2015 Integrated Pest
Management Program, which had a similar project approach and timeline. However, it did not
include extensive mapping and graphics production, which given current staffing capacity
constraints, is now being required as part of this contract. In addition, the project budget was not
escalated sufficiently to reflect the current economic climate within the San Francisco Bay Area.
For these reasons, the fee proposal is determined to be fair and reasonable.
R-18-120 Page 3
FISCAL IMPACT
The #80003 Prescribed Fire Program Development Project (Project) is a multi-year project.
The Fiscal Year (FY) 2018-19 budget includes $116,000 for this Project. Additional funds are
allocated in the Capital Improvement and Action Plan (CIAP) as outlined in the table below.
There are sufficient funds in the FY2018-19 budget to cover the expenditures anticipated during
this fiscal year related to the recommended action. Increases to the three-year CIAP in FY2019-
20 and FY2020-21 will be necessary to cover the total anticipated project expenditures.
Prescribed Fire Program
Development Prior
Year
Actuals
FY2018-19 FY2019-20 FY2020-21 TOTAL
Project #80003 Budget $0 $116,000 $116,000 $0 $232,000
Spent-to-Date (as of 09/17/2018): $0 $0 $0
Encumbrances: $0 $0
Board Approved Contract
with Spatial Informatics Group: ($33,750) ($34,425) ($33,075) ($101,250)
Proposed Contract
(including 12% contingency): ($77,325) ($239,658) ($24,931) ($341,914)
Budget Remaining/
Additional Budget Required
(if approved): $0 $4,925 ($158,083) ($58,006) ($211,164)
The recommended action is not funded by Measure AA.
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item. If the Board approves the
recommended action, staff will bring early milestone(s) of the Prescribed Fire Program to the
Planning and Natural Resources Committee for review and input prior to presenting a more
complete program to the full Board.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Public notice was also sent to 181
interested parties and tenants by US mail and/or electronic mail.
CEQA COMPLIANCE
This award of contract is not a project subject to the California Environmental Quality Act.
Future Board consideration of a Prescribed Fire Program will be subject to CEQA.
NEXT STEPS
Following Board approval, the General Manager will execute a contract with Panorama
Environmental, Inc., for a three-year period beginning in FY2018-19. In addition, staff will
update and maintain the Fire Management interested parties list for all future outreach efforts for
the Prescribed Fire Program. Staff will also work with the consultant to confirm the project
workflow and schedule.
R-18-120 Page 4
Responsible Department Head:
Julie Andersen, Acting Natural Resources Department Manager
Prepared by:
Coty Sifuentes-Winter, Senior Resource Management Specialist
R-18-126
Meeting 18-36
October 24, 2018
AGENDA ITEM 6
AGENDA ITEM
Election of Board Vice-President to serve for the remainder of Calendar Year 2018
GENERAL MANAGER’S RECOMMENDATION
Elect a Board Vice-President for the Midpeninsula Regional Open Space District Board of
Directors to serve for the remainder of Calendar Year 2018.
SUMMARY
Pursuant to Board Policy 1.06 (Board Officers), the Board is required to elect new officers for
the calendar year at its first regular meeting in January. On January 10, 2018, Director Cecily
Harris was elected to serve as the 2018 Board Vice-President. Due to Directors Harris’ recent
resignation, effective October 11, 2018, a new Board Vice-President is needed for the remainder
of 2018. The election will be held by signed ballot and counted by the District Clerk. After the
election, the ballots will be available for public inspection.
DISCUSSION
Public Resources Code §5500 requires the Board of Directors (Board) to elect from its members
a President, Vice-President, Treasurer, and Secretary at the first regular meeting in January of
each year. The duties of the Board Vice-President are outlined as follows:
Vice-President: In the absence of the President, or in the event of his/her inability to act, the
Vice-President shall perform all the powers and duties of the President (outline below).
President: The President shall be the presiding officer of the Board and shall assume his/her
place and duties as such immediately following his/her election. The presiding officer shall
preserve order at all meetings of the Board, announce its decisions on all subjects, and decide
all questions of order, subject to an appeal to the Board. S/he shall participate in debate,
make motions, and vote on all questions as other members of the Board.
The President shall sign all Board-approved ordinances, resolutions, contracts and
conveyances on behalf of the District, shall sign financial instruments as appropriate, and
s/he shall perform such other duties as may be imposed upon him/her by the Board.
The Vice-President also serves as a member of the Midpeninsula Regional Open Space District
Financing Authority and the Board Appointee Evaluation Committee (Board Policy 1.04 –
Board Committees).
R-18-126 Page 2
Board Policy 1.06 requires each Board Officer to be elected by a separate vote starting with a
call for nominations from the Board. Following the close of nominations, election of the Board
Vice-President will proceed by signed ballot and counted by the District Clerk. The Director
receiving a majority of the vote of the members of the Board will be elected Board Vice-
President. After the election, the ballots will be available to the public for inspection.
FISCAL IMPACT
There is no fiscal impact of this item.
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this agenda item.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
Quality Act (CEQA).
NEXT STEPS
Following the election of a new Board Vice-President, staff will prepare a new roster for posting
and notify the Secretary of State.
Responsible Department Manager:
Ana Ruiz, General Manager
Prepared by:
Jennifer Woodworth, District Clerk/Assistant to the General Manager
R-18-123
Meeting 18-36
October 24, 2018
AGENDA ITEM 7
AGENDA ITEM
Project Design Goals, Program Elements, Project Scope, Target Budget, and Public Outreach
Plan for the New Administrative Office Project at 5050 El Camino Real, Los Altos, CA 94022
GENERAL MANAGER’S RECOMMENDATIONS
1. Review and approve the Project Design Goals and Program Elements for the new
Administrative Office building project located at 5050 El Camino Real.
2. Review and confirm the Public Outreach Plan for the project.
3. Review and select a preferred project design alternative and corresponding target budget.
SUMMARY
On December 6, 2017, the Board of Directors (Board) approved the Space Needs Assessment &
Basic Program Report (R-17-128) for the new Administrative Office (AO) project at 5050 El
Camino Real in Los Altos, CA. Since then, the Midpeninsula Regional Open Space District
(District) has entered into contract with Noll and Tam Architects (Noll & Tam) to assess and
design the AO Remodel Project (Project) based on Board-approved project design goals,
program elements, and space needs (R-18-97). On September 25 and 26, 2018, the AO Ad Hoc
Committee (Committee) met with staff to review and prioritize the project goals and program
elements, and provide feedback on the draft public outreach plan. Other Board members also
participated in prioritizing the list of project goals and program elements. Staff tabulated the
Board’s input and the Committee discussed the results on October 17. The full Board will now
review the results of this work and consider final approval of the prioritized project design goals
and program elements, which are essential to guide the design process. In addition, the Board
will review and confirm the Public Outreach Plan for the project and select a preferred project
design alternative and corresponding target budget to set a project scope and budget framework
that will inform the development of Schematic Designs.
DISCUSSION
Project Design Goals and Program Elements
On December 6, 2017, the Board approved the Space Needs Assessment & Basic Program
Report (Program Report) prepared by MKThink (R-17-128), which summarized the new AO
program elements and space needs at 5050 El Camino Real in Los Altos, CA. Using information
from the Program Report, a set of project design goals and program elements were established.
R-18-123 Page 2
Since the initial approval of the Program Report, the Committee gained new and valuable project
insights from site tours, conversations with other entities, and internal discussions that merited
another review of the project design goals and program elements. Based on these insights, the
Board identified new additions to the project design goals and program elements (R-18-100) at
their August 22, 2018 meeting, with the understanding that further cost and feasibility evaluation
would be required from Noll & Tam.
On September 5, 2018, staff held a project kick-off meeting with Noll & Tam. At that meeting,
Noll & Tam raised cost concerns, indicating that the original project budget of $6 to $10 million
would be insufficient to address the District’s extensive list of project design goals and program
elements. Noll & Tam recommended a prioritization exercise to identify the high priority
elements as a means to keep construction costs closer to the original cost range.
The Committee subsequently met on September 25 and 26, 2018 to review and prioritize the
project design goals and program elements. Each program element was discussed and rated on a
scale of 3 to 1, with 3 being the most critical and 1 being the least critical. Other Board members
also completed the prioritization exercise, turning in their ratings on October 10. Ratings from
the Board were averaged and color-coded to show level of importance, with items in green as
“must haves” (average 2.5 – 3.0), yellow as “nice to have” (average 1.5 – 2.4), and red as “can
live without” (average 0.0 – 1.4). See Attachment 1.
On October 1 and 2, 2018, Noll & Tam conducted interviews with staff to review and confirm
departmental space needs as outlined in the Program Report. In addition, Noll & Tam reviewed
each department’s specialty equipment requirements, primary and secondary department
adjacencies, storage needs, and space layouts to better understand District needs.
Most recently on October 17, 2018, the Committee met with Noll & Tam to review the
prioritized project design goals and program elements. The Committee commented on and made
a few recommended adjustments to the priority elements, which are shown in Attachment 1 for
full Board consideration. At this same meeting, the Committee also reviewed the findings from
the department interviews, and engaged in a robust discussion on the project scope and projected
cost, as detailed below.
Project Design Alternatives and Costs
During the Committee meeting on October 17, 2018, Noll & Tam presented three project design
alternatives to help guide the discussion on the project scope and corresponding costs. Each
alternative takes into account code compliance requirements, deficiencies based on initial
assessments, and amenities based on the prioritized project design goals and program elements.
These alternatives reflect a Baseline, Enhanced, and Aspirational design option, with each option
building upon the prior option(s) to include additional upgrades, performance enhancements, and
amenities. Construction costs for the three design alternatives range from $10 to $22.5 million.
Total project costs range from $15.2 to $34.2 million and include a cost factor of 30% for soft
costs (design fees; furniture, fixtures and equipment (FF+E); permitting costs; and a 10%
contingency), and cost escalation timed to the middle of the projected construction schedule
(September/October 2021). Each alternative is discussed in detail in Attachment 2 and below:
R-18-123 Page 3
1. Baseline: Straight tenant improvement work that brings the building up to current code
and includes basic finishes.
Estimated construction cost: $10M – $12M
Estimated total project cost: $15.2M – $18.7M
• Code compliance:
o New elevator
o New building mechanical systems
o New restrooms for each floor
o New lighting
o New ADA- compliant parking
o New interior stairs in existing location
o EV charging stations
• Building upgrades:
o New lobby with exposed structure
o New electrical system
o New roof membrane
o Minor structural modifications (note: existing glazing remains)
o Demolition of existing walls and ceilings
2. Enhanced. This alternative includes all improvements proposed in the baseline and the
additional enhancements listed below. This alternative most closely reflects Noll &
Tam’s RFQP basis of proposal.
Estimated construction cost: $12M – $18M
Estimated total project cost: $18.7M – $27.4M
• Code compliance:
o Street to entrance regrading
• Building upgrades:
o New lobby addition with plaza
o New interior atrium with connecting stair
o Additional exterior façade improvements
o Higher level finishes limited to public areas, including boardroom
o Department offices with full glass walls versus partial glass
• Amenities:
o New outdoor elevated meeting spaces
o White noise system
o Operable windows at new space additions
3. Aspirational: This alternative includes all updates proposed with the baseline and
enhanced alternatives and adds the higher cost, aspirational goals and elements such as
Net Zero, operable windows throughout, and higher-level finishes in multiple areas.
Estimated construction cost: $18M – $22.5M
Estimated total project cost: $26.3M – $34.2M
• Building performance enhancements:
o Net zero energy (solar/roof structure replacement)
o Operable windows throughout building
o Additional EV charging stations and/or conduit (beyond code requirements)
o Skylights
R-18-123 Page 4
• Amenities:
o Roof deck (roof structure replacement/stair extensions)
o Stair extensions
The Committee preferred a project design that either matched the enhanced alternative, or
possibly included some elements of the aspirational alternative, depending on costs.
Based on the current construction market in the Bay Area, the estimated cost for the enhanced
project design alternative will exceed the preliminary estimate included in the three-year Capital
Improvement and Action Plan (CIAP). The project had estimated $6 million on the low end
using $200 per square foot for 30,000 square feet of improvements (does not include lease space)
and $10 million at the high end using $250 per square foot for 40,000 square feet. These
estimates only envisioned basic tenant improvements and did not account for significant work
related to: Americans with Disabilities Act (ADA); heating, ventilation and air conditioning
(HVAC) systems replacement; elevator code compliance improvements; front entrance
reconfiguration; pedestrian plaza connecting to the public sidewalk and bus stop; structural
improvements to address spatial and storage needs; or roof waterproofing system replacement, in
addition to the escalating Bay Area construction costs.
Public Outreach Plan
The proposed Public Outreach Plan proactively informs stakeholders, neighbors, and other
District audiences of the purpose, need, benefits, and progress of the new administrative office;
communicates how the new office helps fulfill the District’s mission with a continued
commitment to fiscal responsibility; and seeks to receive and incorporate focused public
feedback where appropriate.
The Committee reviewed and confirmed the scope and content of the proposed Public Outreach
Plan on September 25, 2018. The Plan is now before the full Board for review and confirmation
(see Attachment 3). The District would begin implementing the Plan following the close of
escrow.
FISCAL IMPACT
Noll & Tam will incorporate the Board-approved, prioritized project design goals and program
elements into draft schematic design plans and present these to the Committee on December 5,
2018 and to the Board in February 2019. The estimated construction cost and total project
budget will be refined based on Board selection of the preferred design alternative.
A new property appraisal for the 330 Distel Circle (12,120 square feet) property is underway to
assess whether potential proceeds generated from a sale can partially reimburse the remodel
work. As a reminder, the first $7.5 million dollars from a sale are intended to call the parity
bonds and pay the note that was issued for the property purchase. An appraisal quote should be
ready early November 2018.
R-18-123 Page 5
The FY2018-19 budget for the AO Project (#31202) includes $31,550,100 for building
acquisition and $600,000 for architectural and engineering design work, which is anticipated to
be complete by the end of the fiscal year. The project CIAP is shown below for context.
Project #31202
Prior
Year
Actuals
FY18-19
FY19-20 FY20-21
Estimated
Future
Years
Total
New AO Facility Budget 135,142 32,150,100 1,900,000 3,000,000 TBD 37,185,242
less approved
Building Acquisition: (31,550,100) (31,550,100)
less Spent to Date
(as of 7/24/18): (135,142) 0 (135,142)
less Encumbrances: (336,479) (336,479)
Budget Remaining
(Proposed): $0 $263,521 $1,900,000 $3,000,000 TBD $5,163,521
The AO and South Area Field Office (SAO) projects will be funded using the current committed
infrastructure reserve, a proposed addition to the reserve (scheduled for the Board meeting on
November 14), rent income, parity bond proceeds, and interest from the parity bonds. The AO
currently has $49.5 million in funding needs and SAO requires $7.2 million. Depending on
Board selection of a preferred project alternative, additional funding may need to be allocated to
augment the available funding. If so, the General Manager and Chief Financial Officer would
evaluate the funding options and bring recommendations to the full Board at a future date. A
breakdown of the proposed funding balance is shown below:
R-18-123 Page 6
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act. Future
environmental review will be conducted on the proposed site improvements as part of the
permitting process.
NEXT STEPS
The consultant will continue to develop the schematic design for this project using the Board-
approved project design goals, program elements, and preferred project design alternative and
target budget. The Committee and full Board will meet in December and February with the
consultant to review and further refine the schematic design. The District will keep both the
Committee and Board apprised of the projected construction costs as the schematic design phase
nears completion.
Project Schedule and Workplan
The updated table below lists the major project milestones, including items that require
participation by either the Ad Hoc Committee or the full Board.
DATE PROCESS AD HOC FULL
BOARD
10/22/2018 Furniture manufacturers’ showroom visits
for FF+E quality and pricing assessment X
10/24/2018 Program elements prioritization, timeline,
budget assessment and public outreach plan X
12/5/2018 Schematic design updates review to address
Sustainability, LEED, HVAC systems X
1/2019 Begin public outreach/engagement
2/5/2019 Schematic design updates review X
2/13/2019 Full Board Study Session X
3/4 ‐ 3/8/2019 Provide input on Final Schematic Design
including Cost Estimation review X
4/24/2019 Full Board Approval of Final Schematic
Design X
R-18-123 Page 7
Attachment
1. Project Design Goals and Programming Elements summary
2. Project Design Alternatives and Cost Estimates
3. New Administrative Office Public Outreach Plan
Responsible Department Head:
Jason Lin, Engineering and Construction Department Manager
Prepared by:
Felipe Nistal, Senior Capital Project Manager
Staff Contact:
Felipe Nistal, Senior Capital Project Manager
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
Ratings:
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
DESIGN APPROACH
a)Utilize forward looking and imaginative approaches for the remodel
i)Give the architect and design team the license to be creative 3 3 3 3 3 3 18 3.00
ii)Provide general criteria but not dictate the design 3 3 3 3 3 3 18 3.00
b)Pursue sustainable design and construction options that are cost-effective
and are evaluated through a lifecycle analysis
i)EV charging stations (flexibility to adapt to future demands, up to 100) ++
2 2 2 3 2 2 13 2.17
IMPLEMENT EV CHARGING STATIONS (MAINTAIN CURRENT
NUMBER USED AT CURRENT AO BUILDING, PROVIDE
INFRASTRUCTURE FOR FUTURE EXPANSION).
ii)Net zero energy (+/- based on cost) +++
3 3 3 3 3 3 18 3.00
TARGET HIGH PERFORMANCE BUILDING WITH PHOTOVOLTAICS
(NET ZERO NOT POSSIBLE FOR SIZE AND AGE OF BUILDING).
iii)Water conservation / net zero water (+/- based on cost) +
3 2 3 3 2 3 16 2.67
EXPLORE WATER CONSERVATION SYSTEMS (GRAYWATER,
WATERLESS URINALS, CISTERN FOR ROOF COLLECTION,
MANUAL FLUSH FIXTURES)
iv)Solar tubes/light well +
3 2 2 2 2 2 13 2.17
USE SOLAR TUBES FOR NATURALLY LIT INTERIORS (PLACE
STRATEGICALLY)
v)Electric bike charging stations +3 2 2 3 2 2 14 2.33
PROVIDE INFRASTRUCTURE FOR FUTURE ELECTRIC BIKE
CHARGING STATIONS
vi)Operable windows+++
2 2 3 3 3 2 15 2.50
REPLACE GLAZING WITH OPERABLE WINDOWS (LIMITED
LOCATIONS).
vii)New HVAC (versus refurbishing)2 2 3 2 3 2 14 2.33
viii)LEED concept but not certification+++
3 3 2 2 2 3 15 2.50
TARGET LEED GOLD EQUIVILENCY ONLY.
ATTAIN LEED SILVER EQUIVALENCY CONSISTENT WITH CA
BUILDING CODE.
c)Deliver an up-to-date modern and flexible work environment
i)Use of consistent furniture and fixtures throughout 2 1 1 1.5 1 1 7.5 1.25
ii)Lighting that is easier on the eyes, such as LED*3 3 3 3 3 3 18 3.00
The list below summarizes the project design goals and associated program elements for the AO remodel project at 5050 El Camino Real. The project design goals are grouped into four main categories with the program elements and
comments provided by the Board listed under each corresponding goal. This grouping helps to understand what program element respond to which goals.
AO Project Design Goals and Program Elements
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
iii)Double pane windows or closeable drapes* +++
2 2 3 2 3 2 14 2.33
REPLACE GLAZING WITH DOUBLE PANE WINDOWS (TO BE
STUDIED AGAINST ADDING EXTERIOR SHADING ELEMENTS).
d)Prioritize access to natural light, views, and outdoor space when possible
i)Maximize outdoor space for meeting space and congregation ++
2 3 1 2.5 2 3 13.5 2.25
PROVIDE OUTDOOR MEETING SPACES (DESIGN TEAM TO FIND
CREATIVE COST-EFFECTIVE SOLUTIONS DEPENDING ON TARGET
BUDGET)
ii)Outdoor space that is large enough for public and staff 1 2 2 2 2 2 11 1.83
iii)Offices away from the windows to maximize natural light throughout building 3 2 3 1 3 3 15 2.50
iv)Incorporate outdoor space/environment/views of the outdoors*3 3 2 1 2 3 14 2.33
e)Invest renovation funds strategically and creatively, focusing on high-impact
areas while being mindful of the bottom line 3 3 3 3 3 3 18 3.00
PUBLIC EXPERIENCE
a)Design outward facing features and public facilities to provide a welcoming
experience for visitors
i)Public entrance off El Camino Real, including transit oriented amenities 3 2 2 2 3 2 14 2.33
ii)Americans with Disabilities Act (ADA) compliance and considerations 3 3 3 3 3 3 18 3.00
iii)Community hub for conservation partners 3 1 1 1 1 3 10 1.67
iv)Improvements/connections to and from VTA bus stop to encourage regular
use*3 2 2 2 2 2 13 2.17
v)Welcome lobby with information and reception*3 3 3 3 3 3 18 3.00
vi)Entrance for public directly to reception*3 3 3 3 3 3 18 3.00
vii)Community and meeting rooms for partners and public* +
2 3 1 1 1 3 11 1.83
PROVIDE A MEETING ROOM FOR PARTNERS, COMMUNITY
GROUPS, AND VOLUNTEERS IN THE PUBLIC AREA OF THE
BUILDING ONLY
b)Design facilitates effective service delivery to the public
i)Use of excess parking stalls for other purposes 3 3 3 1.5 3 3 16.5 2.75
ii)Limit underground parking to staff*1 2 3 3 2 2 13 2.17
c)Design physical space to reflect the culture, brand, and identity of the
organization as a whole
i)Include secure bike parking for staff and outside public* +3 3 2 3 2 3 16 2.67 INCLUDE SECURE BIKE PARKING FOR STAFF ONLY
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
Ratings:
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
ii)Repair station for bikes, scooters, and skateboards +2 1 1 2 1 1 8 1.33 LOW PRIORITY ITEM. CAN ADD LATER.
iii)Meeting space for volunteers, community groups* +
2 2 1 1 2 2 10 1.67
PROVIDE A MEETING ROOM FOR PARTNERS, COMMUNITY
GROUPS, AND VOLUNTEERS IN THE PUBLIC AREA OF THE
BUILDING ONLY
iv)Classrooms and/or meeting rooms for talks, training, and outreach*2 2 1 3 2 2 12 2.00
v)“Open space” experience/feel*2 3 2 2 2 2 13 2.17
vi)Incorporate redwoods + nature into the space*2 2 2 2 2 2 12 2.00
HIGH FUNCTIONING WORK ENVIRONMENT (balance of cubicles (no
benching) and number of private offices)
a)Provide quiet places for focused work
i)Appropriate acoustics 3 3 3 3 3 3 18 3.00
ii)White noise if necessary ++
2 2 2 2 2 2 12 2.00
IMPROVE ACOUSTICS WITH WHITE NOISE SYSTEM IN OPEN
OFFICE AREAS. WHITE NOISE SYSTEM IS SEPARATE FROM
PUBLIC ADDRESS SYSTEM. ELIMINATE WHITE NOISE SYSTEM
DEPENDING ON COST ($2-$3/sqft). PA SYSTEM MORE
IMPORTANT
ii)Ensure sounds from lobby are separated from Board room 2 2 3 3 3 2 15 2.50
b)Account for the unique needs of each business line and department
i)Efficient open work space design – cubicles with privacy partitions 3 3 3 3 3 3 18 3.00
ii)Variables sizes of meeting rooms on each floor 3 2 3 2 3 3 16 2.67
iii)Offices for executive managers and staff working with confidential information (HR,
Legal, and GMO)2 3 3 3 3 3 17 2.83
iv) Offices for department managers 2 3 2 2 2 2 13 2.17
c)Create spaces to facilitate collaboration among departments and across
service lines
i)Integrating field staff (hotelling stations)3 3 3 3 3 3 18 3.00
d)Incorporate technology
i)Include smart use of technology 3 3 3 3 3 3 18 3.00
ii)Sound system for meeting rooms*1 2 3 3 2 2 13 2.17
iii)Up to date technology for Board room/entire lobby*2 3 3 3 3 3 17 2.83
iv)Upgrade Board room technology to include IT/AV and public speaker podium*3 3 3 3 3 3 18 3.00
v)Live-cam video stream in public area*1 2 2 2 2 2 11 1.83
vi)Remote or call in for Board and public*2 3 3 3 3 3 17 2.83
vii)Employee key cards*2 3 3 2 3 3 16 2.67
viii)Improve public’s microphone at the podium*2 3 3 2 3 3 16 2.67
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
Ratings:
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
e)Incorporate program elements and design features that respond to the
needs of diverse staff and support staff retention.
i)Equipment to fit staff ergo needs 3 3 3 2 3 3 17 2.83
ii)Consider parking for other 2-wheel vehicles (like scooters)*1 1 3 2 1 1 9 1.50
iii)Mother’s room/wellness room*2 2 3 2 3 2 14 2.33
iv)Child care or other high priority in-office amenities 2 2 2 2 2 2 12 2.00
v)One main kitchen in addition to break out areas 3 3 3 2 3 3 17 2.83
vi)Multiple shower rooms ++3 2 3 2 3 3 16 2.67
MAINTAIN CURRENT NUMBER OF SHOWER ROOMS (3 TOTAL)
BUT IMPROVE FUNCTIONALITY)
vi)Copy rooms (one main copy room with satellite printers where required)3 2 3 2 3 3 16 2.67
vii)Server Room 3 3 3 3 3 3 18 3.00
viii)Storage comparable to current AO needs 3 3 3 3 3 3 18 3.00
ix) Gender neutral or unisex restroom +
3 3 3 3 3 3 18 3.00
ADD GENDER NEUTRAL / UNISEX RESTROOM
(PRIORITY ON PROVIDING IN PUBLIC AREA, STUDY AT STAFF
AREAS)
f)Deliver spaces that support health, wellness, and productivity.
i)Provide a good feel for users 3 2 3 3 3 3 17 2.83
ii)Efficient heating and cooling design taking windows into consideration 3 3 3 3 3 3 18 3.00
iii)Option of window shading device++2 3 2 3 2 2 14 2.33
UTILIZE EXTERIOR ARCHITECTURAL SHADING DEVICES TO
CONTROL DAYLIGHT
EFFECTIVE USE OF SPACE
a)Seek flexible and adaptable options to meet evolving needs and respond
to outside factors influencing work force and work culture
i)Adjacency of closed session room to Board room 2 2 3 3 2 2 14 2.33
ii)Proper acoustics for all rooms 3 3 3 3 3 3 18 3.00
iii)Flexibility of Board room for other activities and to accommodate large
attendance 3 3 3 3 3 3 18 3.00
iv)Provide sufficient number of meeting rooms of different sizes 3 3 3 3 3 3 18 3.00
v)Green room or quiet space for Board to prep before meetings*1 1 1 3 1 1 8 1.33
vi)Try to retain existing Board seating arrangement (horseshoe dais) *2 1 3 2 2 2 12 2.00
vii)Improve public seating* (comfort and flexibility)2 3 3 3 3 3 17 2.83
viii)Board room large enough for administrative staff meetings*2 2 2 2 2 2 12 2.00
ix)Make sure smaller meetings don’t feel overwhelmed/allow for room
partitioning based on size of audience*3 2 3 2 3 3 16 2.67
x)More room/space for the Board*1 1 1 1 1 1 6 1.00
b)Increase the efficiency of space use through smart adjacencies
i)Consolidate and secure public areas away from staff areas 3 2 3 2 3 3 16 2.67
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
Ratings:
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
ii)Flexible lease space 3 2 3 2 2 3 15 2.50
c)Incorporate FOSM staff projections.3 2 3 1 3 3 15 2.50
d) Consider how departments and staff will work in the future.3 3 1 2 3 3 15 2.50
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
Ratings:
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
* Program element from Board Engagement Session in October 2017
+ Low cost element
++ Medium cost element
+++ High cost element
3 - Must have
2 - Nice to have
1 - Can live without
2.5 - 3.0
1.5 - 2.4
0.0 - 1.4
Yoriko Larry Pete Cecily Jed Curt Nonette Total Average Ad Hoc Committee Comments
ENHANCED DESIGN ELEMENTS
a) Construct new fiscally responsible lobby addition with plaza 3 3 3 3.00
b) Create atrium with interior connecting stair 3 3 3 3.00
c) Improve exterior façade 1 1 1 1.00
f) Utilize higher level finishes at public areas (further input required from Ad
Hoc Committee as project progresses 3 3 3 3.00
g) Include full glass fronts at department offices 3 3 3 3.00
10/17/2018 MIDPEN AD HOC AO COST/DESIGN CHARETTE -BASELINE
BASELINE ($10 -$12 million) CONSTRUCTION COSTS
New Elevator
New Building Mechanical Systems
New Restrooms each floor
New Lighting
New ADA-Compliant Parking
New Interior Stairs in Existing Location
New Lobby with Exposed Structure
New Electrical System
New Roof Membrane
Minor Structural Modifications
Demolition of Existing Walls/Ceilings
Existing Glazing Remains
New Gender Neutral Restroom
Carpet & Tile floors and Acoustical Ceiling
Offices/Conference Rooms with Sidelights
Keycard Access for Interior/Exterior Doors
Minor Exterior New and Renovated work
Shower Rooms
SOFT COSTS (30%)$3M –4M
ESCALATION (03/21 START) $2.2M-$2.7 M
PROJECT COST $15.2 TO $18.7M
CODE COMPLIANCE
BUILDING UPGRADES
AMENITIES
10/17/2018 MIDPEN AD HOC AO COST/DESIGN CHARETTE -ENHANCED
ENHANCED ($12 -$18 million)
CONSTRUCTION COSTS (Includes Baseline)
EV Charging Stations (due to Extent of Exterior Work)
Street to entrance regrading
New Lobby Addition with plaza
New interior Atrium with connecting stair
Additional exterior façade improvements
Higher end finishes at public areas including
boardroom
Department Offices with full glass walls
New outdoor elevated meeting spaces
White noise system
Operable windows at new addition
SOFT COSTS (30%)$4M –$ 5.5M
ESCALATION (03/21) START $2.7M-$4 M
PROJECT COST $18.7 TO $27.4M
CODE COMPLIANCE
BUILDING UPGRADES
AMENITIES
10/17/2018 MIDPEN AD HOC AO COST/DESIGN CHARETTE -ASPIRATIONAL
ASPIRATIONAL ($18-$22.5 million)
CONSTRUCTION COSTS (Includes Baseline/Enhanced)
Net Zero Energy (Solar/Roof Structure Replacement)
Operable Windows Throughout Building
Additional EV Stations (Live)
Skylights
Roof Deck (Roof Structure Replacement /
Stair Extensions)
SOFT COSTS (30%)$5.4M –$6.7M
ESCALATION (03/21 START)$4M-$5 M
PROJECT COST $26.3 TO $34.2M
BUILDING PERFORMANCE
ENHANCEMENTS
AMENITIES
Attachment 3
New Administrative Office Public Outreach Plan
Objectives
Engage in proactive outreach to:
1. Inform District audiences of the purpose, need, benefits and progress of the new administrative office.
2. Communicate how the new office helps fulfill the District’s mission and is fiscally responsible.
3. Receive and incorporate public input and feedback where appropriate.
The following is an outline of activities that will take place after close of escrow to achieve these objectives:
Audience: Constituents/General Public/Volunteers
Tools & Resources
Description
Project messages Transmit accurate, consistent information to use in all project outreach materials.
Fact sheet Make print and digital fact sheets made on web and at meetings and events.
Web page Create project‐specific web page with a timeline, email sign‐up list and feedback
form.
Press releases Send press releases at key project milestones.
Interested parties
email list
Invite interested parties and keep them apprised of meetings and progress.
Board meeting
notifications
Notify of regular public meetings ahead of board decision points.
Print and digital
newsletters
Include articles about new administrative office inviting audiences to comment and
attend public meetings and announcing project milestones.
Communication with
volunteers
Email updates from staff to volunteers highlighting public features and amenities
related to volunteers as identified by Visitor Services Department in meetings with
Tam & Noll.
Contact information Update contact information on all print/digital materials.
Open house Invite public to learn about and visit the new administrative office with a modest
open house.
2
Updated 10/18/18
Measures of success:
Media coverage/newsletter articles and responses
Attendance and comments at public meetings
Interested parties list sign‐ups and responses
Audience: Neighbors including businesses, residents and schools in immediate vicinity
Tools & Resources
Description
Postcards Use GIS to mail postcards about work beginning, how the neighborhood might be
affected, who to contact with questions or concerns, and how to sign‐up for email
updates.
Nextdoor Use neighborhood social media outlet to communicate with immediate neighbors
about construction.
Signage Post signs at construction site in several public‐facing locations with information
about the project and who to contact with questions or concerns. (No specific
notice requirements for City of Los Altos)
Measure of success: Track neighbor comments and concerns.
Audience: Partner Organizations
Tools & Resources
Description
Correspondence &
Meetings
Confirm functionality and need for areas to host interagency meetings and events.
Measure of success: Track partner participation
Audience: Tenants
Description
Work with Real Property and Legal on communication with existing tenants about new ownership, plans and
timeline.
Measure of success: Track concerns and feedback.
DATE: October 24, 2018
MEMO TO: MROSD Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Julie Andersen, Resource Specialist III and Meredith Manning, Senior Planner
SUBJECT: Highway 17 Wildlife and Regional Trail Crossings - Public Meeting
_____________________________________________________________________________
SUMMARY
In 2016, the Planning and Natural Resources Committee (PNR) hosted a public meeting for the
Highway 17 Wildlife and Regional Trail Crossings Project. At that time, the project consisted of
four project alternatives. Since then, ongoing discussions with the public, project stakeholders,
and partner agencies, as well as additional field investigations have resulted in four new project
alternatives, for a total of eight. On June 5, 2018 (R-18-54), the Board approved advancement of
all eight alternatives to Caltrans to develop their Project Study Report as part of their Project
Development Support (PSR-PDS) phase. To fulfill Caltrans’ requirements for their PSR-PDS
process, Midpen will be conducting a second public meeting to receive public feedback on the
additional new project alternatives.
DISCUSSION
A July 2016 Preliminary Alternatives Report was released for the project that consisted of four
alternatives ahead of an August 2016 public workshop hosted by the PNR. The August workshop
and subsequent discussions with partner and stakeholder agencies identified four additional new
alternatives. Comments from partner and stakeholder agencies indicated that it was too early in
the process to remove potentially feasible project alternatives from Caltrans review. At the June
5, 2018 Board meeting, the Board approved a contract amendment for the project consultant
team to evaluate all eight alternatives during the Caltrans PSR-PDS phase (R-18-54). The
consultant team has since been revising the alternatives, updating the Revised Alternatives
Report, and preparing the PSR-PDS for Caltrans review.
Project staff will be meeting with partner and stakeholder agencies on Friday, October 19 to
preview the Revised Alternatives Report prior to an upcoming public meeting on November 7.
This second public workshop will be held in an open house format to solicit public input. The
open house will occur from 7:00 pm to 9:00pm at the Los Gatos Methodist Church (see attached
flyer). This public workshop will provide information and solicit public input on all the
alternatives. No formal action will be taken, and no recommendation will be considered. All
Board members are encouraged to attend.
The meeting will begin with introductions of the project team followed by a presentation of all
eight Project Alternatives. The Revised Alternatives Report will also be available for review at
the meeting and on the District project webpage at: www.openspace.org/Hwy17. At the
workshop, the public will have an opportunity to: 1) learn more about the project purpose, need,
and goals; 2) review the project alternatives and criteria used to evaluate the potential crossings;
3) speak with members of the project team; 4) review the project timeline; and 5) provide
feedback that will be used to inform the PSR-PDS.
The PSR-PDS is currently in process and scheduled for completion in July 2019. Concurrent
with development of these documents, Caltrans will review the project alternatives and cost
estimates. At the completion of the PSR-PDS, the Board of Directors (Board) will review
Caltrans findings to determine which alternatives remain feasible and cost effective. The Board
will forward to Caltrans the alternatives that should advance to the next environmental review
phase (which commences upon completion of the PSR-PDS). The District will then work with
Caltrans to determine which agency will be the lead agency for environmental review. Selection
of the preferred project alternative(s) during environmental review will be the responsibility of
the lead agency.
A separate trail planning project is also underway to identify trail connections that will link up to
the new crossing alternatives. This work will both inform and be informed by selection of the
preferred alternative(s) for the Highway 17 Wildlife and Trails and Regional Trail Crossings
project. Following completion of the PSR-PDS and its outcome, which is expected in July 2019,
staff anticipates preparing a draft trails connections report to present to PNR and the Board by
the end of 2019 or spring 2020.
ATTACHMENTS:
1. Public meeting flyer
Highway 17 Wildlife and
Regional Trail Crossings
Conceptual Design and Revised Alternatives
Midpen is working with Caltrans to develop wildlife and regional trail crossings across State Highway 17
near the Town of Los Gatos. The Highway 17 Wildlife and Regional Trail Crossings were identified as a Top
25 Priority as part of the District’s Vision Plan. Measure AA, a $300 million bond approved by voters in 2014
will provide partial funding of $14 million for the project. Midpen is leading this locally, regionally and
nationally important project and will collaborate with many partners and stakeholders to complete this
work.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please
contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to
make reasonable arrangements to ensure accessibility to this meeting.
Public Meeting
Los Gatos United Methodist Church
111 Church Street
Los Gatos, CA 95030
Wednesday, November 7, 2018
7:00 pm
Project Area Map
(Ovals indicate alternative locations)The public meeting will provide an overview of
the project to date and review of the revised
alternatives and preliminary conceptual designs.
Parking is limited. Street parking will be
available, please allow adequate time for arrival.
Meeting Location
Questions or Comments?
Please contact Julie Andersen, Project Manager
Midpeninsula Regional Open Space District
Natural Resources Department
330 Distel Circle -Los Altos, CA 94022
650.691.1200 -Hwy17@openspace.org
For complete information about the
project visit
www.openspace.org/Hwy17