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Home My Public Portal About2023-06-051 REGULAR COUNCIL MEETING, JUNE 5, 2023 CALL TO ORDER Mayor Ron Fitzwater called the June 5, 2023 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Ahlers, Deeken, Hensley, Lester*, Mealy*, Schwartz, Spencer, Wiseman, Wright Absent: Spicer *Participated virtually ADOPTION OF THE AGENDA Councilmember Wiseman motioned and Councilmember Ahlers seconded the motion to adopt the agenda. The motion passed unanimously by voice-vote. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous items at this time. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR a. Recommended Appointments to the Following Boards and Commissions Board or Commission Recommended Appointment New Term Expires Term Full/Partial Historic Preservation Commission Laura Ward Dec 2025 Partial Parks and Recreation Commission Chris Duren May 2026 Full Roger Schwartze May 2026 Full Dottie Sanning May 2026 Full Tax Increment Finance Commission Annissa Maness May 2027 Full Eric Struemph May 2027 Full Planning & Zoning Commission Bunny Tricky Cotton* May 2027 Full Penny Quigg May 2027 Full Tom Werdenhousen May 2026 Partial Randy Hoselton May 2024 ALT Sara Michael May 2024 ALT Environmental Quality Commission Keegan Evans Nov 2024 Partial *requires 2/3 majority vote MOTION: Councilmember Wiseman motioned to send the Parks and Recreation Commission appointment, Dottie Sanning to the Administration Committee for vetting, and approve the remaining recommended appointments. Councilmember Mealy seconded the motion. The motion passed unanimously by voice-vote. 2 REGULAR COUNCIL MEETING, JUNE 5, 2023 PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Shiela Pearre, Director of Finance and I.T. presented the monthly financial update. Ms. Pearre distributed the updated City of Jefferson FY 2022-2023 Estimated Fund Balance sheet (see attached). ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The June meeting was cancelled. • Finance Committee – A Budget Committee work session is scheduled for Monday, June 12th, 5:30 P.M. – 7:00 P.M. • Public Safety Committee – The next meeting is June 29th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is June 8th, 7:30 A.M. in the Council Chambers at City Hall. Mayor announcements: • Salute to America festivities will be a one-day event this year on July 4th. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Kylee Floodman with Bird Rides Inc. spoke on bill 2023-17. Ms. Floodman and City Staff answered City Council questions related to the Bird Scooters and the agreement with the City. The biggest concern of citizens is safety of pedestrians and scooter riders, as well as the parking of the scooters. Ms. Floodman will provide statistical information to City Attorney Ryan Moehlman to pass along to City Council. If the agreement is not cancelled, City Council would like to use more geofencing for increased slow zones a nd no-ride zones. They also asked about the number of indigent riders using the scooters as transportation. Clifford Johnson also spoke against Bird Scooters noting his greatest concern was safety. CONSENT AGENDA a. Minutes of City Council Meetings: May 15, 2023 b. Authorizing $96,771.38 Change Order #2 with Don Schnieders Excavating Company Inc. for Westview Forcemain Replacement Project c. Declaring Certain City-Owned Personal Property Surplus and Authorizing the Disposition by Sale through Auction – Three Public Works/Central Maintenance Vehicles d. Authorizing a $35,520 Contract with InfiniTech for Network Administration Services Councilmember Wiseman motioned and Councilmember Hensley seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2023-014 sponsored by Councilmember Spencer 3 REGULAR COUNCIL MEETING, JUNE 5, 2023 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH DONELSON CONSTRUCTION COMPANY, LLC, IN THE AMOUNT OF $314,244.17 FOR THE 2023 MICRO SURFACING PROJECT. 2023-015 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2022 -2023 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE WASTEWATER ENTERPRISE FUND. 2023-016 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH APLEX INC., IN THE AMOUNT OF FIVE-HUNDRED THIRTY-SIX-THOUSAND, NINE-HUNDRED FORTY-FIVE DOLLARS AND ZERO-CENTS FOR THE AIR STREET SW PHASE II & SANITARY SEWER PROJECT (#33077). 2023-017 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI TERMINATING A LICENSE AGREEMENT WITH “BIRD RIDES, INC.” FOR A SHARED ACTIVE TRANSPORTATION OPERATION. BILLS PENDING 2023-010 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CORRECTIVE ASPHALT MATERIALS, IN THE AMOUNT OF $101,290.00 FOR THE 2023 STREET SEAL COATING PROJECT. Bill 2023-010 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16350. Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Nay: None Absent: Spicer 2023-011 sponsored by Councilmember Mealy AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DESIGNATING 1310 MORELAND AVENUE AS A LOCAL HISTORIC LANDMARK. Bill 2023-011 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16351 Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright 4 REGULAR COUNCIL MEETING, JUNE 5, 2023 Nay: None Absent: Spicer INFORMAL CALENDAR There was nothing on the informal calendar. RESOLUTIONS RS2023-8 sponsored by Councilmember Spencer A RESOLUTION TO EXECUTE A FINANCIAL SERVICES AGREEMENT WITH PIPER SANDLER & CO. Director of Public Works, Matt Morasch presented the resolution. Councilmember Spencer motioned to adopt RS2023-8. Councilmember Ahlers seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Nay: None Absent: Spicer RS2023-9 sponsored by Councilmember Spicer A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING FOR JOINT JEFFERSON CITY FIRE DEPARTMENT/COLE COUNTY EMS OPERATIONS Jason Turner, Fire Chief, presented the resolution. Chief of Cole County EMS Eric Hoy also spoke in favor of the resolution. Councilmember Spencer motioned to adopt RS2023-9. Councilmember Wiseman seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Nay: None Absent: Spicer PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS Due to the proximity of the July 3rd City Council meeting date and the July 4th holiday, Councilmember Wiseman motioned and Councilmember Schwartz seconded the motion to cancel the July 3rd City Council meeting. The motion passed by the following roll-call vote: 5 REGULAR COUNCIL MEETING, JUNE 5, 2023 Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Nay: None Absent: Spicer APPROVAL OF MAY 15, 2023 CLOSED SESSION MINUTES Councilmember Wiseman motioned and Councilmember Spencer seconded the motion to approve the May 15, 2023 Closed Session Minutes. The motion passed unanimously by voice-vote. CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Fitzwater entertained a motion to go into Closed Session to discuss the following: i. Attorney Client Privilege [Sec. 610.021(1)] A motion was made by Councilmember Ahlers to go into Closed Session for the above-stated reasons, seconded by Councilmember Wiseman and approved by the following roll-call vote at 7:15 P.M.: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Nay: None Absent: Spicer RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 7:45 P.M. with the following Councilmembers present: Present: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, Wright Absent: Spicer UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURN A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Deeken, and approved unanimously at 7:46 P.M. CITY OF JEFFERSON FISCAL YEAR 2022 - 2023 ESTIMATED FUND BALANCE FYE2022 UNASSIGNED FUND BALANCE -AUDITED $ 8,195,657.00 Reappropriations from FY2022 to FY2023 Repair & Repaint Recycling Bins $ (9,615.52) Ammunition and Firearms Supplies $ (13,136.25) Remainder of Evergreen Study Funds - Ordinance 16210 $ (9,500.00) Remainder of Capitol Ave Demo & Acquisition Funds - Ordinance 16216 $ (451,560.76) Finance Color Printer - ordered in FY22 and not received $ (4,210.45) Remaining Mo American Water grant funds - received in advance $ (2,400.00) Remainder of Demo Funds - Ordinance 16145 $ (63,433.60) Contractual obligation from Allied contract $ (18,000.00) Future Fire Stations $ (6,000.00) Fire Station 4 Rehab $ (992.53) Downtown Streetscape $ (800.00) Ongoing Infrastructure/Facility Needs $ (5,700.06) MSP - EDA Grant matching portion $ (1,599,595.00) $ (2,184,944.17) 2023 Adjustments/Supplementals (Does not include other "Reserve" accounts as they are not "Unassigned" fund balance) FY2023 Supplemental Appropriations: $ FYE2023 ESTIMATED Unassigned Fund Balance $ 6,010,712.83 FYE2023 ESTIMATED Fund Balance %ofAdopted Budget 15.82% 17% of FY2023 Adopted Budget ($37,996,179) = $6,459,350