HomeMy Public PortalAbout20181114 - Agenda Packet - Board of Directors (BOD) - 18-37
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SPECIAL MEETING
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, November 14, 2018
Special Meeting starts at 5:00 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section
54956.8)
Property: Verde Road, Half Moon Bay, CA, Portion of San Mateo County APN 066-270-
030
Agency Negotiator: Michael Williams, Real Property Manager
Negotiating Party: John and Maureen Giusti, Property Owners
Under Negotiation: Terms and conditions of Property Transfer
ADJOURNMENT
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – STUDY SESSION
ROLL CALL
1. Annual Bond Disclosure Training for the Board of Directors, Members of the Disclosure
Working Group, and Contributors (R-18-130)
Staff Contact: Andrew Taylor, Finance Manager
General Manager’s Recommendation: Receive the annual training on Bond Disclosure obligations,
responsibilities, and potential liabilities. No formal Board action required.
Meeting 18-37
Rev. 1/3/18
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve October 24, 2018 Minutes
2. Claims Report
3. Fiscal Year 2018-19 Quarter 1 Budget Amendments (R-18-128)
Staff Contact: Carmen Narayanan, Budget & Analysis Manager
General Manager’s Recommendation: Adopt a resolution approving the proposed Fiscal Year
2018-19 Quarter 1 Budget amendments (revenues and expenses)
4. Lease exchange between Communications & Control, Inc., and Midpeninsula Regional Open
Space District to receive a Radio Equipment Lease near Sierra Azul Open Space Preserve in
exchange for a Master Communication Lease at Rancho San Antonio Open Space Preserve.
(R-18-133)
Staff Contact: Allen Ishibashi, Sr. Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. Adopt a Resolution authorizing the lease exchange with Communications & Control, Inc.
5. Amendment to the Classification and Compensation Plan (R-18-134)
Staff Contact: Candice Basnight, Human Resources Manager
General Manager’s Recommendation: Adopt a resolution amending the Classification and
Compensation Plan to reflect current market levels for the following four positions: Volunteer
Program Manager, Docent Program Manager, Senior Real Property Specialist, and Senior Property
Management Specialist.
BOARD BUSINESS
Rev. 1/3/18
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
6. Update on Actions of Mutual Interest taken by the Midpeninsula Regional Open Space
District and Lehigh Hanson Heidelberg Cement during the Past Year (R-18-127)
Staff Contact: Matt Baldzikowski, Senior Resource Management Specialist, Natural Resources
Department
General Manager’s Recommendation: Receive a presentation from the President of West Region -
Lehigh Hanson Heidelberg Cement. No formal Board action required.
7. Review and acceptance of the Fiscal Year 2017-18 Annual Financial Report (R-18-132)
Staff Contact: Stefan Jaskulak, Chief Financial Officer
General Manager’s Recommendation:
1. Review and accept the Fiscal Year 2017-18 Annual Financial Report
2. Approve a resolution to create a new Committed for Future Acquisitions and Capital Projects
Fund and to transfer a total of $13 million from the General Fund Unassigned Fund balance as
follows:
a. $9 million to Committed for Infrastructure Fund;
b. $3 million to Committed for Future Acquisitions and Capital Projects Fund; and
c. $1 million to Committed for Capital Maintenance Fund.
Time Certain – To Be Heard No Earlier Than 8:30 P.M.
8:30 SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
ROLL CALL
1. Acceptance of the Annual Financial Report of the Midpeninsula Regional Open Space
District Financing Authority for Fiscal Year Ending June 30, 2018 (R-18-131)
Staff Contact: Andrew Taylor, Finance Manager
Controller’s Recommendation: Accept the Annual Financial Report.
ADJOURNMENT
RECONVENE THE REGULAR MEETING OF BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
8. Fiscal Year 2017-18 Annual Year End Report (R-18-129)
Staff Contact: Ana María Ruiz, General Manager
General Manager’s Recommendation: No Board action required for review of the Fiscal Year
2017-18 Annual Year End Report.
9. Interview Process for Interviewing Applicants to Fill the Ward 7 Vacancy (R-18-135)
Staff Contact: Jennifer Woodworth, District Clerk/ Assistant to the General Manager
Rev. 1/3/18
General Manager’s Recommendation: Review the process for interviewing applicants for the Ward
7 Vacancy.
INFORMATIONAL MEMORANDUM
• Continued Coordinated Monitoring in accordance with the Guadalupe River Watershed Total
Maximum Daily Load for mercury
• Constituent Bench Policy – final revisions consistent with Board direction
• Permitting for Mt Umunhum
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on November 9, 2018, at the Administrative Offices of MROSD, 330 Distel Circle, Los
Altos California, 94022. The agenda and any additional written materials are also available on the District’s web
site at http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
R-18-130
Meeting 18-37
November 14, 2018
SPECIAL MEETING AGENDA ITEM 1
AGENDA ITEM
Annual bond disclosure training for the Board of Directors, members of the Disclosure Working
Group, and Contributors.
GENERAL MANAGER’S RECOMMENDATION
Receive the annual training on Bond Disclosure obligations, responsibilities, and potential
liabilities. No formal Board action required.
SUMMARY
Board Policy 3.06 “Initial and Continuing Disclosures for Bond Issuances” requires annual
training on Bond Disclosure obligations, responsibilities, and potential liabilities of District staff
and the Board of Directors (Board). This item meets the Bond Disclosure training requirement
under Board Policy 3.06.
DISCUSSION
The Board adopted Policy 3.06 “Initial and Continuing Disclosures Relating to Bond Issuances”
on April 1, 2015 and subsequently updated the language on March 22, 2017. This Board Policy
states that:
“Whenever the District makes statements or releases information relating to its finances
to the public that are reasonably expected to reach investors and the trading markets
(including, without limitation, all Listed Event Notices, statements in the audited
Financial Statements, and other financial reports and statements of the District), the
District is obligated to ensure that such statements and information are complete, true,
and accurate in all material respects.”
To ensure that the Board and key staff are fully aware and periodically reminded of the bond
disclosure requirements, including the obligation noted above, Article I, section 1.01 (C)
Training states:
The Disclosure Coordinator shall arrange for annual disclosure training conducted by
the District’s disclosure counsel with the assistance of the General Counsel, for the
Board of Directors members, the Disclosure Working Group, and Contributors. Such
training sessions shall include education on these Disclosure Procedures, the District’s
disclosure obligations under applicable federal and state securities laws, and the
disclosure responsibilities and potential liabilities of members of District staff and
members of the Board of Directors.
R-18-130 Page 2
On November 14, 2018, the District’s Disclosure Counsel, Jacquelynne Jennings from Schiff
Hardin, will provide the annual training to the Board, the Disclosure Working Group (General
Manager, Chief Financial Officer, Controller, and General Counsel), and the Disclosure
Coordinator (Finance Manager).
FISCAL IMPACT
None.
BOARD COMMITTEE REVIEW
This agenda item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under CEQA.
NEXT STEPS
The Bond Disclosure training is held annually, with the next training planned for the fall of 2019.
Attachments:
1. Board Policy 3.06 – Initial and Continuing Disclosures Relating to Bond Issuances
Responsible Manager:
Stefan Jaskulak, Chief Financial Officer
Prepared by:
Andrew Taylor, Finance Manager
Midpeninsula Regional Open Space District
Board Policy Manual
Initial and Continuing
Disclosures Relating to Bond
Issuances
Policy 3.06
Chapter 3 – Fiscal Management
Effective Date: 04/01/2015 Revised Date: 03/22/2017
Prior Versions: 04/01/2015
Attachments:
A – List of Disclosure Documents, to be Amended as Necessary
B – Listed Events
C –Template of Information to be included in the Staff Report Transmitting Official Statement by
General Manager to Board of Directors
Board Policy 3.06 Page 1 of 7
Purpose
Whenever the District makes statements or releases information relating to its finances to the public
that are reasonably expected to reach investors and the trading markets (including, without limitation,
all Listed Event Notices, statements in the audited Financial Statements, and other financial reports and
statements of the District), the District is obligated to ensure that such statements and information are
complete, true, and accurate in all material respects.
The disclosure policies and procedures contained herein (the “Disclosure Procedures”) of the
Midpeninsula Regional Open Space District (the “District”) are intended to ensure that the District’s
disclosure documents (the “Disclosure Documents”), as listed on Attachment A to these Disclosure
Procedures, are complete, true, and accurate in all material respects, and in compliance with applicable
federal and state securities laws.
Policy
Article I: Key Participants and Responsibilities
Section 1.01. Disclosure Working Group.
(A) Composition. By adoption of these Disclosure Procedures, the District hereby
establishes a disclosure working group (the “Disclosure Working Group”). The members of the
Disclosure Working Group shall be the following:
i. General Manager;
ii. Chief Financial Officer
iii. Controller; and
iv. General Counsel.
(B) Responsibilities. The Disclosure Working Group shall consult with the Financing Group
(as defined in Section 1.03) and other interested parties as necessary or helpful. The Disclosure Working
Group shall meet as often as necessary to fulfill its obligations, but not less than once per calendar year.
Members of the Disclosure Working Group may participate in meetings by telephone.
Board Policy 3.06 Page 2 of 7
The Disclosure Working Group is responsible for:
i. Reviewing and approving all preliminary and final official statements, private
placement memoranda and remarketing memoranda relating to the District’s
securities, together with any supplements, for which a continuing disclosure
undertaking is required (each, an “Official Statement”) as further described in
Article II, before such documents are released to the public;
ii. Reviewing and approving the District’s Financial Statements (as defined and further
described in Section 3.02 below);
iii. Reviewing and approving any other Disclosure Documents before such documents
are released;
iv. Reviewing annually the District’s status and compliance with continuing disclosure
undertakings including filings of Disclosure Documents and compliance with these
Disclosure Procedures and the annual financial report as described in Article III
below;
v. Reviewing any other items referred to the Disclosure Working Group; and
vi. Evaluating the effectiveness of these Disclosure Procedures and approving changes
to these Disclosure Procedures as further described in Section 5.04 of this Policy.
(C) Determination of Disclosure Document Status. Whether or not a particular document or
other communication is a Disclosure Document shall be determined by the Disclosure Working Group.
At its initial meeting, the Disclosure Working Group shall establish a list of the District’s recurring
Disclosure Documents, which list shall be added to Attachment A to these Disclosure Procedures to the
extent such documents are not already contained therein. The Disclosure Working Group shall update
Attachment A to these Disclosure Procedures when appropriate.
(D) Review and Approval. Following receipt of a Disclosure Document from the disclosure
coordinator (the “Disclosure Coordinator”), the Disclosure Working Group shall review the Disclosure
Document for accuracy and compliance with federal and state securities laws, direct questions tof the
Disclosure Coordinator, and approve a substantially final form of the Disclosure Document, which
approval may be evidenced by an email transmitted to the Disclosure Coordinator by the General
Manager or his/her designee and a copy of which email shall be printed and maintained in the Deal File
described in Section 5.01, or by such other written evidence.
The Disclosure Coordinator shall consult with the District’s disclosure counsel to the extent the
Disclosure Coordinator considers appropriate to perform his or her responsibilities.
Section 1.02. Disclosure Coordinator.
(A) Appointment. The Finance Manager is appointed as the Disclosure Coordinator. If the
position of Finance Manager is vacant, the Chief Financial Officer, in consultation with the other
members of the Disclosure Working Group, shall select and appoint the Disclosure Coordinator.
(B) Responsibilities. The Disclosure Coordinator shall be responsible for:
Board Policy 3.06 Page 3 of 7
i. Serving as a “point person” for personnel to communicate issues or information that
should be or may need to be included in any Disclosure Document, identifying
District personnel that will assist in preparing and reviewing the Disclosure
Documents (the “Contributors”);
ii. Reviewing annually all continuing disclosure undertakings, preparing a checklist of
updated information to be provided;
iii. Recommending changes to these Disclosure Procedures to the Disclosure Working
Group as deemed necessary or appropriate;
iv. Communicating with third parties, including coordination with outside consultants
assisting the District in preparing and disseminating Disclosure Documents to make
sure that assigned tasks are completed timely, and that the filings are accurate and
made timely;
v. Soliciting “material” information (as defined for purposes of federal securities law)
from District departments to prepare Disclosure Documents;
vi. Monitoring compliance by the District with these Disclosure Procedures, including
timely dissemination of the Annual Report and Listed Event filings, and maintaining
records documenting the District’s compliance with these Disclosure Procedures;
vii. Determining when Disclosure Documents are final and ready for review by the
Disclosure Working Group to the extent required by these Disclosure Procedures;
and
viii. Identifying District personnel that should receive disclosure training, and ensuring
compliance with training procedures described in Section 1.02(C).
The Disclosure Coordinator is authorized to file or cause to be filed the following documents
with the Municipal Securities Rulemaking Board (the “MSRB”), without prior review and approval of the
Disclosure Working Group, but only after prior review and approval from the Chief Financial Officer:
those Disclosure Documents that (i) the District is contractually obligated to file with the MSRB pursuant
to written undertakings as a result of the occurrence of a Listed Event (as defined in Attachment B), or
(ii) as a result of the failure to timely file the required annual financial report.
(C) Training. The Disclosure Coordinator shall arrange for annual disclosure training conducted
by the District’s disclosure counsel with the assistance of the General Counsel, for the Board of Directors
members, the Disclosure Working Group, and Contributors. Such training sessions shall include
education on these Disclosure Procedures, the District’s disclosure obligations under applicable federal
and state securities laws, and the disclosure responsibilities and potential liabilities of members of
District staff and members of the Board of Directors. Such training sessions may be conducted using a
recorded presentation.
Each member of the Board of Directors, and new members of the Finance Department shall be
required to participate in disclosure training as part of his or her new member orientation.
Section 1.03. Financing Group.
Board Policy 3.06 Page 4 of 7
General. The General Manager or his/her designee shall identify a Financing Group (the
“Financing Group”) for each financing (the composition of which may differ for each financing), which
shall include, at a minimum, the following individuals:
i. Disclosure Working Group;
ii. Disclosure Coordinator;
iii. The District’s bond counsel and disclosure counsel;
iv. The District’s financial advisor (if any);
v. The District’s underwriter, placement agent, remarketing agent (as applicable);
vi. The District’s dissemination agent (if any);
vii. Such other such District staff as the General Manger or his/her designee determines
to be appropriate; and
viii. Such other consultants retained by the District as the General Manager or his/her
designee determines to be appropriate.
It is the District’s policy to establish continuing working relationships with professional advisors
with expertise in the area of public finance and federal securities laws applicable to the issuance of
securities by the District.
Article II: Review and Approval of Official Statements
Section 2.01. Responsibilities of Financing Group. The Financing Group shall prepare the Official
Statement
and confirm that the Official Statement: (a) has been reviewed and accurately states all
information relating to the District, (b) confirm that any information in the Official Statement other than
the information described in the previous clause (a) will be addressed by a closing certificate or opinion
by an appropriate person, (c) contains a description of any failures of the District during the last five yars
to comply with its continuing disclosure undertakings; and (d) is in substantially final form and is in a
form ready to be “substantially final” by the Board of Directors, as evidenced by a Certificate executed
and delivered by a member of the Financing Group pursuant to Rule 15c2-12, promulgated by the
Securities and Exchange Commission. The Financing Group shall have at least one all-hands meeting or
conference call to review the Official Statement.
Section 2.02. Responsibilities of General Counsel. The General Counsel (or a designee) shall review
the Official Statement and shall draft for the Official Statement descriptions of (i) any material current,
pending or threatened litigation, (ii) any material settlements or court orders and (iii) any other legal
issues that are material information for purposes of the Official Statement.
Section 2.03. Responsibilities of Controller and Chief Financial Officer. The Controller and Chief
Financial Officer shall review the Official Statement, identify any material difference in presentation of
financial information from the Financial Statements and ensure there are no misstatements or
Board Policy 3.06 Page 5 of 7
omissions of material information in any sections that contain descriptions of information prepared by
the Controller and/or Chief Financial Officer or other Contributors or of relevance to the finances of the
District.
In addition, the Controller and/or Chief Financial Officer shall determine whether the District’s
then-available Financial Statements are appropriate to be included in the Official Statement and
whether to seek the consent of the District’s auditor to include the Financial Statements in the Official
Statement.
Section 2.04. Review by Disclosure Working Group. Following receipt of the Official Statement from
the Financing Group, the Disclosure Working Group shall evaluate the Official Statement for accuracy
and compliance with federal and state securities laws, and shall, have an opportunity to ask questions of
the Financing Group and of any Contributor or other person who reviewed or drafted any section of the
Official Statement. The Disclosure Working Group may direct or request revisions and/or may instruct
the Financing Group to solicit contributions from additional Contributors, as they deem necessary or
appropriate.
Section 2.05. Approval by Disclosure Working Group. Approval of the Official Statement by the
Disclosure Working Group shall be evidenced by delivery of the Official Statement to the General
Manager for docketing for a meeting of the Board of Directors as provided in Section 2.07.
Section 2.06. Submission of Official Statements to Board of Directors for Approval. As part of the
docketing process, the General Manager shall submit all Preliminary Official Statements to the Board of
Directors for approval using a staff report that includes the information in the template attached as
Attachment C to these Disclosure Procedures. The approval of an Official Statement by the Board of
Directors shall be docketed as a new business matter and shall not be approved as a consent item. The
Board of Directors shall undertake such review as deemed necessary, following consultation with the
Controller, to fulfill the responsibilities of the Board of Directors under applicable federal and state
securities laws. In this regard, the Controller shall consult with the District’s disclosure counsel to the
extent necessary.
Article III: Continuing Disclosure Filings
Section 3.01. Overview. Under the continuing disclosure undertakings the District has entered into in
connection with its debt offerings, the District is required each year to file Annual Reports with the
Electronic Municipal Market Access (“EMMA”) system maintained by the MSRB in accordance with such
undertakings. Such Annual Reports are required to include certain updated financial and operating
information, and the District’s audited financial statements.
The District is also required under its continuing disclosure undertakings to file notices of certain
events (as summarized in Attachment B to these Disclosure Prodcedures) with EMMA.
Section 3.02. Financial Statements. The Chief Financial Officer shall submit the District’s audited
financial statements (“Financial Statements”), as they are available, to the Disclosure Working Group.
The Disclosure Working Group shall review the audited Financial Statements according to these
Disclosure Procedures and, when reviewed and approved for disclosure, shall transmit the audited
Financial Statements to the Board of Directors.
Board Policy 3.06 Page 6 of 7
If the District does not have audited Financial Statements available in time to file the Annual
Report, the Chief Financial Officer shall submit the District’s unaudited financial statements as provided
in each specific continuing disclosure undertaking.
Section 3.03. Annual Reports. The Disclosure Coordinator shall ensure that the preparation of the
District’s Annual Report shall commence in enough time so that they are filed no later than 210 days
following the end of the fiscal year of the District, or as otherwise required under each specific
continuing disclosure undertaking. Before any Annual Report is submitted to EMMA, the Disclosure
Coordinator shall review outstanding continuing disclosure undertakings, prepare a checklist of
information to be updated, supervise the preparation of the Annual Report, and confer with the
Disclosure Working Group as needed regarding the content and accuracy of any such report.
Section 3.04. Disclosure of Listed Events. Pursuant to Rule 15c2-12(b)(5)(i)(C), the District is obligated
to disclose to the MSRB notice of certain specified events with respect to the District’s securities (a
“Listed Event”). Each member of the Disclosure Working Group shall notify the other members of the
Disclosure Working Group if he or she becomes aware of the occurrence of any of the Listed Events
listed in the District’s continuing disclosure undertakings. The Disclosure Working Group may meet to
discuss the event and to determine, in consultation with disclosure counsel to the extent determined by
the Disclosure Coordinator, whether a filing is required or is otherwise desirable. If such a filing is
deemed necessary, the Disclosure Coordinator shall cause a notice of the Listed Event (a “Listed Event
Notice”) that complies with Rule 15c2-12 to be prepared, and the Disclosure Coordinator shall file or
cause to be filed the Listed Event Notice as required by Rule 15c2-12.
Article IV: Public Statements Regarding Financial Information
Section 4.01. Financial Information. Whenever the District makes statements or releases information
relating to its finances to the public that are reasonably expected to reach investors and the trading
markets (including, without limitation, all Listed Event Notices, statements in the audited Financial
Statements, and other financial reports and statements of the District), the District is obligated to
ensure that such statements and information are complete, true, and accurate in all material respects.
The Chief Financial Officer shall have primary responsibility for ensuring that such financial statements
and information are accurate and not misleading in any material respect.
Article V: Miscellaneous
Section 5.01. Documents to be Retained. The Disclosure Coordinator, working with the District Clerk
as needed, shall be responsible for retaining records demonstrating compliance with these Disclosure
Procedures. The Disclosure Coordinator shall retain an electronic or paper file (“Deal File”) for each
Annual Report and notice of Listed Events filed or caused to be filed by the District. Each Deal File shall
include final versions of Disclosure Documents, the transcript of proceedings prepared in connection
with the issuance of financial instruments. The Deal File shall be maintained in a central depository for a
period equal to the later of the date of maturity or defeasance of the securities referenced in the
Disclosure Document.
Section 5.02. Waivers. In addition to the General Manager’s authority to adopt an Administrative
Procedure to make this Board Policy more specific, any provision of this Board Policy or any related
administrative procedure may be waived at any time by the General Manager, with the written
confirmation to the members of the Disclosure Working Group. This authority to waive a provision of
this policy is triggered only if such waiver is necessary for timely and effective compliance with
disclosure laws. Any waivers made under this provision shall be reported to the Board of Directors, with
Board Policy 3.06 Page 7 of 7
conforming revisions recommended for the Board’s consideration at the next update of this Board Policy
and no later than within three months of implementation of such waiver.
Board Policy 3.06(a)
Board Policy 3.06
ATTACHMENT A
LIST OF DISCLOSURE DOCUMENTS, TO BE AMENDED AS NECESSARY
1. Preliminary and final official statements, private placement memoranda and remarketing
memoranda relating to the District’s securities, together with any supplements.
2. Financial Statements.
3. Filings made by the District with the Municipal Securities Rulemaking Board, whether made
pursuant to a continuing disclosure undertaking to which the District is a party or otherwise.
4. Press releases and other information distributed by or on behalf of the District for public
dissemination to the extent that such releases are reasonably expected, in the determination
of the Disclosure Working Group, to reach investors and the trading markets for municipal
securities.
5. Rating agency presentations.
6. Postings on the investor information section of the District’s website, if any.
7. Such portions of the District’s published adopted annual budget as the Disclosure Working
Group determines to be appropriate.
8. Any other communications that are reasonably expected, in the determination of the
Disclosure Working Group, to reach investors and the trading markets for municipal
securities.
Amendments:
[Date]
Board Policy 3.06(b)
Board Policy 3.06
ATTACHMENT B
LISTED EVENTS
Occurrence of any of the following events require the District to make a filing on EMMA within ten
(10) business days of their occurrence:
1. principal and interest payment delinquencies
2. unscheduled draws on debt service reserves reflecting financial difficulty
3. unscheduled draws on credit enhancements reflecting financial difficulty
4. substitution of credit or liquidity providers, or their failure to perform
5. adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final
determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other events affecting
the tax-exempt status of the security
6. tender offers
7. defeasances
8. rating changes
9. bankruptcy, insolvency, receivership or similar event of the obligated person
The occurrence if any of the following events require the District to file a notice on EMMA within ten
(10 days after their occurrence, if they are determined to be material by the Disclosure Working Group:
1. non-payment related defaults
2. modifications to the rights of security holders
3. bond calls
4. release, substitution or sale of property securing repayments of the securities
5. the consummation of a merger, consolidation, or acquisition involving an obligated person or the
sale of all or substantially all of the assets of the obligated person, other than in the ordinary course
of business, the entry into a definitive agreement to undertake such an action or the termination of a
definitive agreement relating to any such actions, other than pursuant to its terms
6. appointment of a successor or additional trustee or the change of name of a trustee
Board Policy 3.06(d)
Board Policy 3.06
ATTACHMENT C
Information to be Included in the Staff Report Transmitting
Official Statement by General Manager to Board of Directors
Transmittal staff report shall include, but is not limited to, the following information:
The attached Preliminary Official Statement has been reviewed and approved for transmittal to
the Board by the District’s Disclosure Working Group. The distribution of the Preliminary Official
Statement by the District is subject to federal securities laws, including the Securities Act of 1933 and the
Securities Exchange Act of 1934. These laws require the Preliminary Official Statement to include all facts
that would be material to an investor in the Obligations. Material information is information that there is
a substantial likelihood would have actual significance in the deliberations of the reasonable investor
when deciding whether to buy or sell the Obligations. If the Board of Directors concludes that the
Preliminary Official Statement includes all facts that would be material to an investor in the Obligations,
it must adopt a resolution that authorizes staff to execute a certificate to the effect that the Preliminary
Official Statement has been “deemed final.”
The Securities and Exchange Commission (the “SEC”), the agency with regulatory authority over
the District’s compliance with the federal securities laws, has issued guidance as to the duties of the
elected body with respect to its approval of the Preliminary Official Statement. In its “Report of
Investigation in the Matter of County of Orange, California as it Relates to the Conduct of the Members
of the Board of Supervisors” (Release No. 36761 / January 24, 1996) (the “Release”), the SEC stated that,
if a member of the elected body has knowledge of any facts or circumstances that an investor would want
to know about prior to investing in the Obligations, whether relating to their repayment, tax-exempt
status, undisclosed conflicts of interest with interested parties, or otherwise, he or she should endeavor
to discover whether such facts are adequately disclosed in the Preliminary Official Statement. In the
Release, the SEC stated that the steps that a member of the elected body take include becoming familiar
with the Preliminary Official Statement and questioning staff and consultants about the disclosure of such
facts.
Section 1. Purpose of Financing.
Section 2. Documents for Approval; Security for the Obligations.
Section 3. Risks Relating to Repayment and Tax-Exempt Status of the Obligations.
Section 4. Requested Approvals.
October 24, 2018
Board Meeting 18-36
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, October 24, 2018
DRAFT MINUTES
SPECIAL MEETING – STUDY SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 6:01 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, and Curt Riffle
Members Absent: Nonette Hanko and Pete Siemens
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief
Financial Officer Stefan Jaskulak, Assistant General Manager Brian
Malone, Acting Assistant General Manager Kirk Lenington, District
Clerk/Assistant to the General Manager Jennifer Woodworth, Acting
Public Affairs Manager Cydney Bieber, Governmental Affairs Specialist
Joshua Hugg
1. 2018 State of California Legislative Session – Board of Directors Briefing on
Matters of Interest to Midpeninsula Regional Open Space District (R-18-122)
Governmental Affairs Specialist Joshua Hugg introduced the District’s lobbyists, who provided
an update regarding legislative topics of interest to the District: Russell Noack and Julee
Malinowski-Ball of Public Policy Associates and Reed Addis of Environmental and Energy
Consulting.
Director Siemens arrived at 6:04 p.m.
Legislative updates included the following topics of interest: wildfire prevention and forest
health, including utility liabilities; cap and trade and the greenhouse gas reduction fund; wildlife
corridors; Proposition 68 funds potentially available for District projects; and Board member
compensation.
Meeting 18-36 Page 2
Director Riffle inquired regarding the status of funding for the California State Parks system.
Mr. Addis explained the system has received additional funding,
Public comments opened at 6:58 p.m.
No speakers present.
Public comments closed at 6:58 p.m.
No Board action required.
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:59 p.m.
REGULAR MEETING
President Cyr called the regular meeting of the Midpeninsula Regional Open Space District to
order at 7:06 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, Curt Riffle, and Pete Siemens
Members Absent: Nonette Hanko
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief
Financial Officer Stefan Jaskulak, Assistant General Manager Brian
Malone, Acting Assistant General Manager Kirk Lenington, District
Clerk/Assistant to the General Manager Jennifer Woodworth, Acting
Public Affairs Manager Cydney Bieber, Engineering & Construction
Manager Jason Lin, Senior Capital Project Manager Felipe Nistal
ORAL COMMUNICATIONS
Matthew Self stated he will be applying to fill the current Ward 7 vacancy.
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Siemens seconded the motion to adopt the agenda.
VOTE: 5-0-0 (Director Hanko absent)
CONSENT CALENDAR
Director Hassett pulled Item 4 and Item 5 from the Consent Calendar.
Meeting 18-36 Page 3
Public comment opened at 7:07 p.m.
No speakers present.
Public comment closed at 7:07 p.m.
Motion: Director Hassett moved, and Director Siemens seconded the motion to approve the
Consent Calendar, except for Items 4 and 5.
VOTE: 5-0-0 (Director Hanko absent)
1. Approve October 10, 2018 Minutes
2. Claims Report
3. Approve Amendments to the Conflict of Interest Code (R-18-121)
General Manager’s Recommendation: Adopt a resolution amending the Conflict of Interest
Code.
4. Award of Contract with Waterways Consulting, Inc., for design and engineering
services, preparation of construction documents, permitting and bidding process support,
and construction oversight for the Alpine Road Trail Repair at Coal Creek Open Space
Preserve (R-18-124)
Item 4 was heard after the Consent Calendar.
Director Hassett inquired regarding the contract amount and the allowance being proposed.
Capital Projects Manager Bryan Apple explained the allowance would provide flexibility related
to the regulatory permitting process for the various stream-crossing locations.
Assistant General Manager Brian Malone reported San Mateo County Supervisor Don Horsley
plans to request funds from San Mateo County for the project.
General Counsel Hilary Stevenson reported the District is also in the process of negotiating a
Memorandum of Understanding with San Mateo County related to this project.
Motion: Director Kishimoto moved, and Director Siemens seconded the motion to approve the
General Manager’s recommendation.
VOTE: 5-0-0 (Director Hanko absent)
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year professional services contract with
Waterways Consulting, Inc., of Santa Cruz, California to complete the design, permitting,
bidding, and construction oversight for improvements to the Alpine Road Trail, for a base
contract amount not-to-exceed $232,547.
Meeting 18-36 Page 4
2. Authorize a 15% contingency of $34,882 to be awarded if necessary to cover unforeseen
conditions.
3. Authorize a separate contract allowance of $35,000 specifically for additional site
investigations and/or modifications to the stream crossing design if required by the regulatory
agencies in order to avoid implementation delays, for a combined not-to-exceed contract
amount of $302,429.
5. Award of Contract for Environmental Review Services to Develop the Prescribed
Fire Program (R-18-120)
Director Hassett inquired if the consultant will be providing an implementation plan as part of
the scope of work.
Coty reported that the implementation plan will actually be received from Spatial Informatics
Group, LLC, who was the fire ecologist that wrote the project description that requires
environmental review. The Award of Contract under consideration is specific to the
environmental review (CEQA) process with an environmental review document as a key
deliverable, which the Board will need to consider when the Prescribed Fire Program is brought
before them for approval.
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a multi-year contract with Panorama
Environmental, Inc., of San Francisco, California to provide environmental review services
on fire ecology to support the development of the Prescribed Fire Program for an amount not
to exceed $305,280.
2. Authorize a 12% contingency of $36,634 to be awarded if necessary to cover unforeseen
conditions, for a total contract amount not-to-exceed $341,914.
Motion: Director Hassett moved, and Director Riffle seconded the motion to approve the
General Manager’s recommendation.
VOTE: 5-0-0 (Director Hanko absent)
BOARD BUSINESS
6. Election of Board Vice-President to serve for the remainder of Calendar Year 2018
(R-18-126)
Director Riffle suggested the Board may want to consider a future discussion of the rotation of
the Board officers.
By consensus the Board requested the item be agendized for the first meeting in January 2019.
President Cyr called for nominations for Board Vice President.
Director Riffle nominated Director Siemens for Vice President and Director Hassett seconded
the nomination. No further nominations were presented.
Public comments opened at 7:24 p.m.
Meeting 18-36 Page 5
No speakers present.
Public comments closed at 7:24 p.m.
MOTION: Director Hassett moved, and Director Kishimoto seconded the motion to close the
nominations for Board Vice-President.
VOTE: 5-0-0 (Director Hanko absent)
By a vote of 5 to 0, the Board elected Director Siemens as Board Vice President for the
remainder of Calendar Year 2018.
7. Project Design Goals, Program Elements, Project Scope, Target Budget, and Public
Outreach Plan for the New Administrative Office Project at 5050 El Camino Real, Los
Altos, CA 94022 (R-18-123)
Acting Public Affairs Manager Cydney Bieber presented the proposed public outreach plan for
the project. Outreach will begin following close of escrow and will target constituents, members
of the public, volunteers, neighbors, partners, and tenants. Outreach tools will include press
releases, factsheets, newsletter articles, an open house, etc.
Director Siemens commented on the need to address any concerns regarding the cost of the
building and remodeling costs, including possibly contacting press to provide information prior
to the remodel project beginning.
Director Riffle suggested reaching out to a large number of affected neighbors and offered to
attend a Los Altos City Council meeting to inform them of the District’s project.
Engineering and Construction Manager Jason Lin summarized the process use by the Board and
Administrative Office ad hoc committee (Committee) to develop the list of project design goals
and program elements and reviewed the prioritized list of program elements.
The Board members commented on the various programming elements and made no changes to
the prioritization.
Senior Capital Project Manager Felipe Nistal provided an overview of the project design
alternatives to address code compliance deficiencies, building updates, and potential amenities.
Eric Skiba architect and project manager from Noll & Tam Architects described each of the
project design alternatives.
Chief Financial Officer/Administrative Services Director Stefan Jaskulak described the available
funding for the acquisition and remodel of the new administrative office and south area office in
Campbell.
Director Riffle inquired regarding the proceeds for selling the current administrative office.
Meeting 18-36 Page 6
Mr. Jaskulak reported the proceeds from the sale were originally planned for use to repay the
parity bond. The most recent appraisal of the current administrative office is $10.3 million.
Director Kishimoto commented on the comparable building sales in the area.
Senior Real Property Agent Allen Ishibashi described the condition, size, and sales of similar
buildings in the area reporting that all comparable office buildings would similarly require
extensive remodels due to their prior use as multi-tenant office buildings.
Director Hassett stated that he prefers the enhanced design alternative with the possible inclusion
of some of the aspirational design elements, such as outdoor spaces.
Director Kishimoto spoke in favor of a budget of $15M to $18M for the enhanced design
alternative.
Director Siemens spoke in favor of keeping the project budget under $20M and stated his
preference for enhanced design alternative.
General Manager Ana Ruiz recommended the Board select a design alternative, and direct staff
and the Administrative Office Ad Hoc Committee to target the lower end of the estimated cost
range. Setting a hard limit on the budget at this time may be too soon because much of the
building’s infrastructure remains unknown.
Director Hassett commented on the range of the soft costs stating that they could potentially be
lower through value engineering.
President Cyr spoke regarding the opportunity to have an administrative office that reflects the
District’s growth and spoke in favor of the enhanced design alternative.
Public comments opened at 9:11 p.m.
No speakers present.
Public comments closed at 9:11 p.m.
Director Hassett expressed his desire that the project budget not be limited to the low end of the
budget.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to:
1. Approve the Project Design Goals and Program Elements for the new Administrative Office
building project located at 5050 El Camino Real.
2. Select the “enhanced design option” as a preferred project design alternative while targeting
the low end of the project cost.
VOTE: 5-0-0 (Director Hanko absent.)
INFORMATIONAL MEMORANDUM
• Highway 17 Wildlife and Regional Trail Crossings - Public Meeting
Meeting 18-36 Page 7
INFORMATIONAL REPORTS
A. Committee Reports
No Committee reports.
B. Staff Reports
Mr. Jaskulak reported the District’s internal leadership academy will be starting soon.
Additionally, approximately 25 members of staff attended an informational meeting to create a
chapter of Toastmasters at the District.
Ms. Ruiz reported her attendance at events for the Greenbelt Alliance and Silicon Valley Bicycle
Coalition. The District recently held a bench dedication event for Stephen Abbors at Rancho San
Antonio. Finally, Ms. Ruiz thanked the Eleanor Bassett Trust for the generous donation.
C. Director Reports
The Board members submitted their compensatory reports.
Directors Riffle and Kishimoto reported their attendance at the 100th anniversary event for the
Save the Redwoods League.
Director Kishimoto reported her attendance at a meeting of the Santa Clara County Local Area
Formation Committee and a meeting of the Santa Clara Valley Water District Water
Commission.
Director Siemens commented on a recent tour of Knoll and Herman Miller office furniture that
he attended with District staff and commented on putting the project out to bid rather than a sole
source.
Director Hassett spoke in favor of bidding the office furniture for the new administrative office.
President Cyr reported
ADJOURNMENT
President Cyr adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 9:31 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 4
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-37
MEETING DATE 11-14-18 Fiscal Year to date EFT:9.39%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
79216 Check 11/09/2018 11709 - D-LINE CONSTRUCTORS, INC.Monte Bello Site Driveway Improvements 158,044.85
EFT 9/11/2018 11030 - Wells Fargo Bank August 2018 Commercial Card Payment (see attached schedule for details)49,841.58
79226 Check 11/09/2018 11523 - PGA DESIGN, INC.PGA - Alma College Cultural Landscape Rehab 37,466.18
EFT 10/9/2018 11030 - Wells Fargo Bank September 2018 Commercial Card Payment (see attached schedule for details)36,967.26
79148 Check 10/26/2018 11780 - TERRY J MARTIN ASSOCIATES Cristich Design Development - SAO 30,781.00
79202 Check 11/02/2018 *11152 - WELLINGTON PARK INVESTORS A02/A03/A04 Rent - November 2018 30,366.00
79235 Check 11/09/2018 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Control of Slender False Brome 29,788.78
232 EFT 11/09/2018 11780 - TERRY J MARTIN ASSOCIATES SAO (Cristich) Design Development - September 2018 26,700.00
79208 Check 11/09/2018 11148 - BALANCE HYDROLOGICS, INC.ECDM Sediment Control Monitoring 20,798.16
79121 Check 10/26/2018 10546 - ECOLOGICAL CONCERNS INC Mindego Range Expansion Invasive Mapping/Invasive Species Management for BCR Project #2 & Thistle & Grass Control Project #4 17,112.00
79164 Check 11/02/2018 *10214 - Delta Dental November 2018 Dental Premium 16,697.78
79179 Check 11/02/2018 10921 - NINYO & MOORE Mount Umunhum Radar Tower Coring Project 16,570.00
229 EFT 11/09/2018 10222 - HERC RENTALS, INC.Equipment Rentals for SA-Hendry's Creek, RSA, SAO, BCR & FOOSP 13,863.13
79138 Check 10/26/2018 *10276 - PORTOLA PARK HEIGHTS PROPERTY OWNERS ASSOC Portola Park Heights Road Agreement 13,575.00
79131 Check 10/26/2018 11906 - LAW OFFICES OF GARY M. BAUM Asst. General Counsel Legal Services September 2018 11,991.84
79219 Check 11/09/2018 11593 - H.T. HARVEY & ASSOCIATES Twin Creek Biological Surveys through September 30, 2018 11,737.09
79183 Check 11/02/2018 *10180 - P G & E Electricity & Gas (28) Locations 10,740.75
221 EFT 11/02/2018 12001 - PEARLMAN HIMY LOS ALTOS LP Pre-Closing Leasing Agreement - November 2018 10,187.17
79133 Check 10/26/2018 11617 - MIG, INC.ADA Self-Evaluation and Transition Plan - August 2018 8,577.70
79220 Check 11/09/2018 11501 - HARRIS DESIGN BCR Public Access Project - Construction Oversight 8,076.25
79174 Check 11/02/2018 *10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY MPOSD- LIFE/AD&D & LTD November 2018 7,099.46
79150 Check 10/26/2018 10112 - TIMOTHY C. BEST Oljon Trail Construction Observation/Inspection & Hendry's Creek Stream Restoration Project 6,922.25
79116 Check 10/26/2018 10141 - BIG CREEK LUMBER CO INC Lumber for Bridge Decking at Equestrian Lot (RSACP)6,736.33
79217 Check 11/09/2018 11748 - ENVIRONMENTAL AND ENERGY CONSULTING Consulting and Lobbying: October 2018 & Environmental Funding Support 6,666.67
79151 Check 10/26/2018 11618 - TRAIL PEOPLE Hwy 17 Crossing Study 6,648.75
209 EFT 10/26/2018 11707 - CUMMING CONSTRUCTION MANAGEMENT, INC.Professional Services 9/1/18 - 9/30/18 - SAO 6,641.25
79157 Check 11/02/2018 11863 - ALBION ENVIRONMENTAL INC BCR Site Recording 9/1/18-9/30/18 6,610.56
79165 Check 11/02/2018 10474 - DONLEE PUMP COMPANY Repaint Fuel Tanks (FFO)6,440.00
214 EFT 10/26/2018 11664 - LSQ Funding Group, L.C.Temp Admin Support for L&F 9/9/18 - 9/30/18 5,624.00
79113 Check 10/26/2018 11772 - AHERN RENTALS, INC.Equipment Rental (SA-HC)5,376.43
79129 Check 10/26/2018 10452 - IFLAND SURVEY Survey for Legal Description and Plat Mapping in San Mateo Coast 5,212.50
79191 Check 11/02/2018 11122 - SOUTH SKYLINE FIRESAFE COUNCIL INC Final Invoice for Charcol Road Grant Funds 5,000.00
79167 Check 11/02/2018 10793 - FALL CREEK ENGINEERING La Honda Creek Loop Trails - Engineering Services September 2018 4,875.00
79205 Check 11/09/2018 11772 - AHERN RENTALS, INC.SCNT Mini Excavator - 9/14/18 - 10/17/18 4,288.03
79175 Check 11/02/2018 10064 - MCB REMODELING Ceiling Demo & Exploritory Work at Sherril 4,270.00
79128 Check 10/26/2018 10642 - Forensic Analytical Consulting Services, Inc.Twin Creeks Demolition Project 4,164.00
79207 Check 11/09/2018 11460 - ASBESTOS MANAGEMENT GROUP OF CALIFORNIA Clean Up Lead Contamination at INE 3,800.00
79159 Check 11/02/2018 11837 - APPLEONE EMPLOYMENT SERVICES Temporary Administrative Assistant and Receptionist Staffing 3,671.49
79119 Check 10/26/2018 11520 - COMMUNITY INITIATIVES Latino Engagement with Latino Outdoors September 2018 3,500.00
79212 Check 11/09/2018 11161 - CARNEGHI-NAKASAKO AND ASSOCIATES Appraisal of 330 Distel Circle, Los Altos, CA 3,500.00
79177 Check 11/02/2018 10031 - MILLS DESIGN Two Fact Sheets, Posters of 5 Fact Sheets for Presentation, Bicycle Access & Equestrian Access Brochure Updates 3,468.75
79145 Check 10/26/2018 11933 - STOTT PLANNING ASSOCIATES Grants Program Strategy September 2018 3,070.69
79198 Check 11/02/2018 *10583 - TPX COMMUNICATIONS AO Telephone and SAO Internet Service 2,824.73
79188 Check 11/02/2018 11403 - SANTA ROSA JUNIOR COLLEGE/ACCOUNTING Santa Rosa Ranger Academy Registration Fee 2,819.00
79215 Check 11/09/2018 10022 - CONCERN EAP Quarterly Rate 10/1/18-12/31/18 2,467.50
79156 Check 11/02/2018 11772 - AHERN RENTALS, INC.Equipment Rental (SA-HC)2,427.96
79237 Check 11/09/2018 10302 - STEVENS CREEK QUARRY INC Base Rock for SFO Stock & Cordilleras Trail @ Pulgas 2,401.24
79142 Check 10/26/2018 11399 - SANTA CLARA VALLEY WATER DISTRICT Costsharing Agreement for Guadalupe River Coordinated Monitoring 2,390.81
79195 Check 11/02/2018 11055 - SYSTEMS FOR PUBLIC SAFETY Background Check - Ranger Candidate (2)2,300.00
79117 Check 10/26/2018 10012 - BIOSEARCH ENVIRONMENTAL CONSULTING Mindego Ponds Biological Monitoring - Restoration Project 2,279.36
79190 Check 11/02/2018 10580 - SHARP BUSINESS SYSTEMS Sharp Copier Printer Costs 7/31/18 - 8/30/18 1,895.81
79192 Check 11/02/2018 *11730 - STANDARD INSURANCE COMPANY RV Basic & Supplemental Life - November 2018 1,856.04
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
page 2 of 4
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-37
MEETING DATE 11-14-18 Fiscal Year to date EFT:9.39%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
215 EFT 10/26/2018 *10212 - PINNACLE TOWERS LLC Tower Rental Crown Site ID#871823 1,852.43
79200 Check 11/02/2018 *10309 - VERIZON WIRELESS Monthly charges for 53 mobile internet devices 1,849.73
79132 Check 10/26/2018 10190 - METROMOBILE COMMUNICATIONS Radio Installation 1,643.49
79163 Check 11/02/2018 11975 - CONSOLIDATED ENGINEERING LABORATORIES Project Engineering & Management - BCR Public Access 1,533.00
79136 Check 10/26/2018 10641 - OVERLOOK ROAD MAINTENANCE ASSOC Road Maintenance Agreement (ES)1,501.00
79184 Check 11/02/2018 10140 - PINE CONE LUMBER CO INC Lumber for GP & Sign Posts 1,492.27
79201 Check 11/02/2018 *10213 - VISION SERVICE PLAN-CA Vision Premium - November 2018 1,481.06
79135 Check 10/26/2018 10125 - MOFFETT SUPPLY COMPANY INC SFO Restroom Supplies 1,452.94
218 EFT 11/02/2018 11707 - CUMMING CONSTRUCTION MANAGEMENT, INC.Construction Documents for New South Area Office 8/1/18 - 8/31/18 1,408.75
79230 Check 11/09/2018 10324 - RICH VOSS TRUCKING INC SFO Rock Delivery - 21150 Skyline 1,403.00
79194 Check 11/02/2018 11496 - STRUCTURE GROUPS On-Site Concrete Placement - Monte Bello Bridge Projects 1,264.00
79239 Check 11/09/2018 *10527 - WASTE MANAGEMENT Garbage Service (RSACP, SA & GP)1,249.34
79206 Check 11/09/2018 11837 - APPLEONE EMPLOYMENT SERVICES Temporary Administrative Assistant and Receptionist Staffing 1,180.80
79214 Check 11/09/2018 *10445 - COMMUNICATION & CONTROL INC Repeater Site Lease - Antenna Rental & Utility Fee 1,172.00
79115 Check 10/26/2018 11349 - BAY NATURE INSTITUTE Magazine Ad - October 2018 Issue 1,150.00
79180 Check 11/02/2018 11924 - Nomad Ecology Botanical Surveys for SCNT Bridge Construction Project 1,140.00
79193 Check 11/02/2018 10302 - STEVENS CREEK QUARRY INC Drainage & Base Rock for (RSA-DHF) & (FOOSP)1,105.67
79126 Check 10/26/2018 **10173 - GREEN WASTE Hawthorns Debris Clean-up 1,100.00
79210 Check 11/09/2018 11386 - BOB MURRAY & ASSOCIATES Public Affairs Manager - Ads Placement & Brochure Development 1,000.00
79112 Check 10/26/2018 10001 - AARON'S SEPTIC TANK SERVICE Sanitation Services at Skyline & Russian Ridge 990.00
79143 Check 10/26/2018 10580 - SHARP BUSINESS SYSTEMS Sharp Copier Printer Costs for September 2018 982.15
79236 Check 11/09/2018 11493 - San Mateo Daily Journal Legal Advertisement for Ward 7 Vacancy 968.00
79154 Check 11/02/2018 10001 - AARON'S SEPTIC TANK SERVICE Sanitation Services for Restroom Vaults at Montebello & Ecdm 950.00
79238 Check 11/09/2018 *10403 - UNITED SITE SERVICES INC Sanitation Services (FOOSP) & (SA)904.14
79227 Check 11/09/2018 11241 - QUESTA ENGINEERING CORPORATION Purisima Creek Redwoods Lower Parking Lot Restroom Replacement 895.00
79125 Check 10/26/2018 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSA) & (SAO) October 2018 848.06
79204 Check 11/09/2018 10001 - AARON'S SEPTIC TANK SERVICE PC Lower Vault 750.00
79127 Check 10/26/2018 11593 - H.T. HARVEY & ASSOCIATES Ravenswood Bay Trail Environmental Consulting 723.43
79232 Check 11/09/2018 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)706.14
79209 Check 11/09/2018 10141 - BIG CREEK LUMBER CO INC SCNT Bridge Galvanized Washers & Bolts 704.80
230 EFT 11/09/2018 10895 - INFANTE, LISA Reimbursement Travel Expenses to American Planning Assoc Conference 674.90
227 EFT 11/09/2018 10524 - ERGO WORKS ErgoTron WorkFit Dual Sit-Stand for New Employee 618.03
225 EFT 11/09/2018 10352 - CMK AUTOMOTIVE INC Maintenance Service P119, P105, P113 594.07
79149 Check 10/26/2018 10164 - THOMSON REUTERS WEST Susbscription Law of Easements Release #21 568.98
79176 Check 11/02/2018 10190 - METROMOBILE COMMUNICATIONS Install Radio - M231 555.68
79185 Check 11/02/2018 11519 - PRICE, POSTEL & PARMA LLP Burkhart Litigation 551.00
79213 Check 11/09/2018 11530 - COASTSIDE.NET SFO Monthly Internet 11/01 - 11/30/18 550.00
79196 Check 11/02/2018 10152 - Tadco Supply Janitorial Supplies (RSA & CP)538.84
79144 Check 10/26/2018 10302 - STEVENS CREEK QUARRY INC Rock (SA-RDG)530.35
226 EFT 11/09/2018 10546 - ECOLOGICAL CONCERNS INC Cut Stump Treatment - BCR 520.00
79233 Check 11/09/2018 11076 - SAN MATEO COUNTY FIRE SAFE CDC Crew Brushing - Hawthorn 500.00
79222 Check 11/09/2018 10191 - MOUNTAIN VIEW GARDEN CENTER Concrete (FOOSP)485.00
79218 Check 11/09/2018 10040 - GREAT PRINTING Great Printing - Field Trip Program Passports 476.34
79160 Check 11/02/2018 10141 - BIG CREEK LUMBER CO INC Threaded Rod & Material for SCNT Bridge 474.13
79203 Check 11/02/2018 11176 - ZORO TOOLS Shop Tools - Drill/Driver Set, Breaker Bar (SFO)457.60
79229 Check 11/09/2018 10935 - RICE TRUCKING-SOIL FARM Water for Toto 445.69
79189 Check 11/02/2018 11731 - SARATOGA CHAMBER OF COMMERCE Annual Membership for Saratoga Chamber of Commerce 437.50
79234 Check 11/09/2018 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Workplace Relationships & Supervision 101 Training 425.00
79228 Check 11/09/2018 10194 - REED & GRAHAM INC Erosion Control (SA-HC)412.97
79152 Check 10/26/2018 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex)410.00
79162 Check 11/02/2018 10014 - CCOI GATE & FENCE Gate Repair (SA-MT UM)400.00
210 EFT 10/26/2018 11151 - FASTENAL COMPANY Bridge Supplies (RSACP)384.30
page 3 of 4
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-37
MEETING DATE 11-14-18 Fiscal Year to date EFT:9.39%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
79141 Check 10/26/2018 11479 - Rootid, LLC Website Maintenance - 4 retainer hours 378.00
79171 Check 11/02/2018 10394 - INTERSTATE TRAFFIC CONTROL PRO Traffic Supplies 363.80
79231 Check 11/09/2018 10182 - ROYAL BRASS INC Hydraulic Hose Repair - T-32 361.15
79169 Check 11/02/2018 10187 - GARDENLAND POWER EQUIPMENT Stihl Chainsaw Bars and Files 354.84
216 EFT 10/26/2018 11916 - TOKATLIAN, KARINE Rabies Vaccinaton (3 of 3)349.99
79122 Check 10/26/2018 10038 - ERGO VERA Onsite-Ergo Evaluation for 1 Employee 341.88
79139 Check 10/26/2018 10093 - RENE HARDOY AO Gardening Services 325.00
79140 Check 10/26/2018 10935 - RICE TRUCKING-SOIL FARM Water For Toto Ranch (10/5/18)320.69
79187 Check 11/02/2018 10935 - RICE TRUCKING-SOIL FARM Water For Toto Ranch - (10/09)320.69
222 EFT 11/02/2018 11625 - REITER, HEATHER Travel & Meal Expense Reimbursement for UC Davis Training on Laws and Regulations October 2018 317.54
79147 Check 10/26/2018 10152 - Tadco Supply Janitorial Supplies (RSACP)297.44
213 EFT 10/26/2018 10222 - HERC RENTALS, INC.Equipment Rental - Skidsteer 8/7/18 - 9/6/18 278.59
79166 Check 11/02/2018 10524 - ERGO WORKS On Site Chair Installation 10/2/18 & Targus Wireless Numeric Pad 276.80
223 EFT 11/02/2018 10107 - SUNNYVALE FORD P119 Service / Repair 262.50
79161 Check 11/02/2018 *10454 - CALIFORNIA WATER SERVICE CO-949 AO WATER SERVICE 258.50
79224 Check 11/09/2018 *10180 - P G & E Electricity A04 251.30
79186 Check 11/02/2018 10261 - PROTECTION ONE AO ALARM SERVICES 250.89
79170 Check 11/02/2018 *10173 - GREEN WASTE SFO Garbage and Recycle 245.66
224 EFT 11/09/2018 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Pumper Parts - Nozzle, Drive Belt 239.01
217 EFT 11/02/2018 12017 - BAZAR, DEBORAH Travel Reimbursement for Municipal Mgmt Conference 238.94
79137 Check 10/26/2018 10253 - PETERSON TRACTOR CO T29 Equipment Parts 234.73
79124 Check 10/26/2018 10187 - GARDENLAND POWER EQUIPMENT Vehicle Parts, Safety Equipment & Small Equipment Parts 215.97
79123 Check 10/26/2018 10524 - ERGO WORKS Keyboard, Footrest, Palm Support and Mouse pad 215.02
79158 Check 11/02/2018 11170 - ALEXANDER ATKINS DESIGN, INC.Proclamation for Director Harris 200.00
79173 Check 11/02/2018 11326 - LEXISNEXIS Online Subscription Service September 2018 198.00
79182 Check 11/02/2018 10160 - OFFICE DEPOT CREDIT PLAN Keyboard, Pens, Whiteout, Stapler, Staples for FFO 189.25
228 EFT 11/09/2018 10138 - FITZSIMONS, RENEE Reimbursement for Volunteer Recognition Event Supplies 184.99
231 EFT 11/09/2018 11559 - SIFUENTES-WINTER, JONATHAN Mileage Reimbursement 09/20/18 - 10/30/18 176.25
79118 Check 10/26/2018 10289 - CAL-LINE EQUIPMENT INC M18 Chipper Air Filter Cover 170.07
79197 Check 11/02/2018 10435 - THE FERGUSON GROUP LLC Real Property Consulting Services 170.00
79130 Check 10/26/2018 10774 - LANGLEY HILL QUARRY POD17 Water System Tank Pad Base Rock 157.80
79168 Check 11/02/2018 10186 - FEDERAL EXPRESS AO Shipping Charges 138.83
211 EFT 10/26/2018 10548 - GARTSIDE, ELLEN Reimbursement for VRE Expenses 137.15
79134 Check 10/26/2018 10664 - MISSION TRAIL WASTE SYSTEMS AO Garbage Services - September 2018 135.16
219 EFT 11/02/2018 11151 - FASTENAL COMPANY Safety Vests 130.97
79178 Check 11/02/2018 10191 - MOUNTAIN VIEW GARDEN CENTER Concrete (RSA)122.63
79181 Check 11/02/2018 10670 - O'REILLY AUTO PARTS Generator Battery (FFO)110.62
220 EFT 11/02/2018 10500 - MCKIBBIN, BRENNON Asilomar-Advanced Trails Bridge Contrruction 101.37
79114 Check 10/26/2018 10294 - AmeriGas - 0130 Propane tank rental - ECM 92.44
79225 Check 11/09/2018 10481 - PACIFIC TELEMANAGEMENT SERVICE MB telephone - November 2018 78.00
79211 Check 11/09/2018 *10172 - CALIFORNIA WATER SERVICE CO-3525 MB Water - 09/12/18 - 10/09/18 55.56
79172 Check 11/02/2018 10051 - JIM DAVIS AUTOMOTIVE Smog Check For P96 45.00
79221 Check 11/09/2018 10051 - JIM DAVIS AUTOMOTIVE Smog Check for P85 45.00
212 EFT 10/26/2018 11109 - HAWK, JAMIE Mileage Reimbursement - SFSU GIS Recruiting 41.20
79120 Check 10/26/2018 11210 - DATA SAFE Destruction Services 40.00
79153 Check 11/02/2018 11880 - A T & T (CALNET3)Mt. Umunhum Emergency Phone Service 39.03
79146 Check 10/26/2018 10107 - SUNNYVALE FORD P102 Replaced Side Mirror Light Bulb 36.12
79240 Check 11/09/2018 11176 - ZORO TOOLS Hex Impact Socket 32.41
79155 Check 11/02/2018 10240 - ACE FIRE EQUIPMENT & SERVICE INC Fire Extinguisher Recharge 27.81
79223 Check 11/09/2018 10670 - O'REILLY AUTO PARTS Trailer Hitch Part 21.79
79199 Check 11/02/2018 10165 - UPS L&F Shipping Package to Casade Fire 10.90
page 4 of 4
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-37
MEETING DATE 11-14-18 Fiscal Year to date EFT:9.39%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
Grand Total 753,129.99$
*Annual Claims
**Hawthorn Expenses
A### = Administrative Office Vehicle GP = General Preserve PCR = Purisima Creek Redwoods SCNT = Stevens Creek Nature Trail
AO2, AO3, AO4 = Administrative Office Leased SpaHR = Human Resources PIC= Picchetti Ranch SCS = Stevens Creek Shoreline Nature Area
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SFO = Skyline Field Office
CAO = Coastal Area Office LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap
CC = Coal Creek LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill
DHF = Dear Hollow Farm M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge
ECdM = El Corte de Madera MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer
ES = El Sereno MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek
FFO = Foothills Field Office OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill
FOOSP = Fremont Older Open Space Preserve P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood
Abbreviations
R-18-128
Meeting 18-37
November 14, 2018
AGENDA ITEM 3
AGENDA ITEM
Fiscal Year 2018-19 Quarter 1 Budget Amendments
GENERAL MANAGER’S RECOMMENDATION(S)
Adopt a resolution approving the proposed Fiscal Year 2018-19 Quarter 1 Budget amendments
(revenues and expenses).
SUMMARY
This report presents the Quarter 1 proposed budget amendments by fund, for both revenues and
expenses. Requests for budget increases for services and supplies and capital improvements are
funded by savings, resulting in a net-zero increase to the adopted Fiscal Year (FY) 2018-19
budget.
The FY2018-19 revenue is projected to increase by $769,280.
DISCUSSION
The Board of Directors (Board) adopted the FY2018-19 Budget and Action Plan at the June 13,
2018 regular meeting (Report R-18-63). The FY2018-19 adopted budget is $103.4 million.
Since then, the General Manager has identified Quarter 1 budget amendments to cover
unanticipated expenses and changes in services and supplies, and capital improvement projects.
The proposed budget amendments are completely funded by savings, resulting in a net-zero
increase to the FY2018-19 budget.
Proposed Quarter 1 Amendments to the FY2018-19 Budget – Revenues
The originally projected total revenue for FY2018-19 was $58.8 million. Revenue is now
projected to increase by $769,280 in General Fund Operating (Fund 10), resulting in an amended
projected total revenue of $59.6 million. More specifically:
• An updated General Fund Property Tax estimate has increased projected tax revenue by
$704,000, for a total of $49 million.
• Communication tenants at the Black Mountain communications site will reimburse 45%
of the cost for improving Monte Bello road, with reimbursements totaling $65,280.
Table 1 lists the projected revenue, including amendments.
R-18-128 Page 2
Table 1: Summary of Projected Revenue (FY2018-19)
Proposed Quarter 1 Amendments to the FY2018-19 Budget – Expenses
The General Fund Operating (Fund 10) services and supplies budget is proposed to increase by
$61,925 and the General Fund Capital (Fund 40) budget is proposed to decrease by $61,925.
The majority of expenses for the Driscoll Water Line Installation project are comprised of repairs
to existing infrastructure and are not capital expenses; as such, staff recommends moving the
project budget of $61,925 from General Fund Capital (Fund 40) to General Fund Operating
(Fund 10); see Table 3.
The District-Wide Fiber Optics project budget of $875,000 is being moved from general ledger
account number 40-50-550-5299 Other Professional Services to 40-50-550-8304
Communications/Network Infrastructure & Equipment to better capture and track this project’s
capital expenses.
The two proposed budget amendments listed above require Board approval, per Board policy
3.04 Budget and Expenditure Authority.
Administratively Approved Amendments to the FY2018-19 Budget
Under the General Manager’s authority, net-zero transfers/budget amendments have been
administratively processed to cover unanticipated expenses in services and supplies expenses,
REVENUE
BY FUND & CATEGORY
FY2018-19
Adopted
Budget
YTD
Approved
Budget
Amendments
Amended
Budget
(as of
9/30/2018)
Quarter 1
Proposed
Budget
Amendments
FY2018-19
Proposed
Amended
Budget
General Fund Operating
(Fund 10)
$51,048,862 $0 $51,048,862 $769,280 $51,818,142
Property Tax 48,313,000 48,313,000 704,000 49,017,000
Interest Income 1,043,000 1,043,000 1,043,000
Rental Income 1,221,124 1,221,124 1,221,124
Rancho San Antonio
Agreement
371,738 371,738 371,738
Miscellaneous 100,000 100,000 65,280 165,280
Hawthorn Fund
(Fund 20)
$36,000 $0 $36,000 $0 $36,000
Interest Income 36,000 36,000 36,000
Measure AA Land/Capital
(Fund 30)
$1,042,040 $0 $1,042,040 $0 $1,042,040
Grants 1,042,040 1,042,040 1,042,040
General Fund Land/Capital
(Fund 40)
$0 $0 $0 $0 $0
Debt Service Fund
(Fund 50)
$6,673,551 $0 $6,673,551 $0 $6,673,551
Property Tax 5,733,551 5,733,551 5,733,551
Interest Income 940,000 940,000 940,000
TOTAL DISTRICT
REVENUE
$58,800,453 $0 $58,800,453 $769,280 $59,569,733
R-18-128 Page 3
and capital improvement projects. Attachments 2 and 3 provide supporting detail for these
amendments.
Table 2 below lists the administratively approved budget amendments.
Table 2: FY2018-19 Year-to-Date Administratively Approved Budget Amendments
FY2018-19 Budget Amendment Description
Board
Approved
FY2018-19
Budget
Budget
Amendment
Amended
FY2018-19
Budget
10-10-110-5705 - Utilities – Telephone $2,340 $3,500 $5,840
10-10-120-5705 - Utilities – Telephone $3,500 ($3,500) $0
10-20-230-5219 - Legal Services $0 $10,000 $10,000
10-20-240-5219 - Legal Services $85,000 ($10,000) $75,000
10-70-710-4101 - Full Time $444,397 ($102,500) $341,897
10-70-710-5219 - Legal Services $0 $102,500 $102,500
30-30-320-8205 - CONSTRUCTION
MAA02-001 Cooley Landing Interpretive Facilities $1,057,852 ($18,000) $1,039,852
30-30-320-8201 - ARCHITECT/ENGINEERING SERVS
MAA02-001 Cooley Landing Interpretive Facilities $35,000 $18,000 $53,000
30-30-320-8201 - ARCHITECT/ENGINEERING SERVS
MAA05-005 LHC Red Barn Parking Area and Easy Access
Trail
$123,000 ($43,000) $80,000
30-30-320-8201 - ARCHITECT/ENGINEERING SERVS
MAA07-011 La Honda Creek Loop Trails $57,100 $43,000 $100,100
40-20-230-8101 - REAL ESTATE SERVICES
VP03-001 PCR South Cowell Upland Property Purchase $0 $4,500 $4,500
40-20-230-8101 - REAL ESTATE SERVICES
VP32-001 Tunitas Creek Tabachnik Property Purchase $0 $24,868 $24,868
40-20-230-8101 - REAL ESTATE SERVICES (Land Fund) $400,000 ($29,368) $370,632
40-35-325-8203 - SPECIAL INSPECTION/MONITORING
35004 Sierra Azul Ranger Residence $33,000 ($33,000) $0
40-35-325-8202 - ENVIRONMENTAL PLANNING SERVICES
35004 Sierra Azul Ranger Residence $15,000 ($2,000) $13,000
40-35-325-8205 - CONSTRUCTION
35003 Purisima Creek Restroom Replacement $96,000 $35,000 $131,000
40-61-621-8201 - ARCHITECT/ENGINEERING SERVS
61007 La Honda POD 17 Water Line Replacement $0 $9,200 $9,200
40-61-621-8205 - CONSTRUCTION
61007 La Honda POD 17 Water Line Replacement $143,750 $17,300 $161,050
40-61-621-8205 - CONSTRUCTION
61006 Big Dipper Ranch Spring Work $46,000 ($26,500) $19,500
Administrative Amendment Subtotal $0
R-18-128 Page 4
FISCAL IMPACT
The FY2018-19 proposed Quarter 1 budget amendments result in no net increase to the FY2018-
19 Budget of $103,398,448. Savings were used to fund budget increases for unanticipated
changes in services and supplies, and capital improvement projects.
Table 3 summarizes the FY2018-19 adopted budget and proposed Quarter 1 budget amendments
by Fund.
Table 3: Summary of FY2018-19 Budget by Fund
DISTRICT BUDGET
BY
FUNDING SOURCE
FY2018-19
Adopted
Budget
YTD
Approved
Budget
Amendments
Amended
Budget
(as of
9/30/2018)
Quarter 1
Proposed
Budget
Amendments
FY2018-19
Proposed
Amended
Budget
Fund 10 - General Fund
Operating
$33,539,934 $0 $33,539,934 $61,925 $33,601,859
Fund 20 - Hawthorn Fund $121,500 $0 $121,500 $0 $121,500
Fund 30 - MAA
Land/Capital
$14,826,024 $0 $14,826,024 $0 $14,826,024
Fund 40 - General Fund
Land/Capital
$39,240,000 $0 $39,240,000 ($61,925) $39,178,075
Fund 50 - Debt Service $15,670,990 $0 $15,670,990 $0 $15,670,990
Total $103,398,448 $0 $103,398,448 $0 $103,398,448
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Upon Board approval, staff will make the necessary Budget amendments.
Attachments:
1. Resolution Amending the FY2018-19 Budget by Fund
2. FY2018-19 Quarter 1 Budget Amendments by Department & Budget Category
3. FY2018-19 Quarter 1 Budget Amendments Detail by GL Account
Responsible Department Head:
Carmen Narayanan, Budget & Analysis Manager
Prepared by:
Carmen Narayanan, Budget & Analysis Manager
Elissa Martinez, Management Analyst I
Resolutions/2018/18-__FY18-19 Q1 Budget Adjustments 1
RESOLUTION NO. 18-___
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
THE BUDGET FOR FISCAL YEAR 2018-19
WHEREAS, on June 13, 2018 the Board of Directors of the Midpeninsula Regional
Open Space District adopted the Fiscal Year (FY) 2018-19 Budget and Action Plan; and
WHEREAS, the General Manager recommends amending the FY2018-19 Budget to
reflect requests for budget increases for services and supplies, and capital improvements, which
have been funded by savings, resulting in no net increase;
NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space
District does resolve as follows:
SECTION ONE. Approve the proposed revenue amendments to the FY2018-19 Budget
for the Midpeninsula Regional Open Space District by $769,280 as follows:
DISTRICT BUDGET BY
FUNDING SOURCE
FY2019
Adopted
Budget
YTD
Approved
Budget
Amendments
Amended
Budget
(as of
9/30/2018)
Quarter 1
Proposed
Budget
Amendments
FY2019
Proposed
Amended
Budget
Fund 10 - General Fund Operating $51,048,862 $0 $51,048,862 $769,280 $51,818,142
Fund 20 - Hawthorn Fund $36,000 $0 $36,000 $0 $36,000
Fund 30 - MAA Land/Capital $1,042,040 $0 $1,042,040 $0 $1,042,040
Fund 40 - General Fund Land/Capital $0 $0 $0 $0 $0
Fund 50 - Debt Service $6,673,551 $0 $6,673,551 $0 $6,673,551
Total $58,800,453 $0 $58,800,453 $769,280 $59,569,733
SECTION TWO. Approve the recommended budget amendments to the FY2018-19
Budget for the Midpeninsula Regional Open Space District resulting in no net increase as
follows:
DISTRICT BUDGET BY
FUNDING SOURCE
FY2019
Adopted
Budget
YTD
Approved
Budget
Amendments
Amended
Budget
(as of
9/30/2018)
Quarter 1
Proposed
Budget
Amendments
FY2019
Proposed
Amended
Budget
Fund 10 - General Fund Operating $33,539,934 $0 $33,539,934 $61,925 $33,601,859
Fund 20 - Hawthorn Fund $121,500 $0 $121,500 $0 $121,500
Fund 30 - MAA Land/Capital $14,826,024 $0 $14,826,024 $0 $14,826,024
Fund 40 - General Fund Land/Capital $39,240,000 $0 $39,240,000 ($61,925) $39,178,075
Fund 50 - Debt Service $15,670,990 $0 $15,670,990 $0 $15,670,990
Total $103,398,448 $0 $103,398,448 $0 $103,398,448
SECTION THREE. Monies are hereby appropriated in accordance with said budget by
fund.
ATTACHMENT 1
SECTION FOUR. Except as herein modified, the FY 2018-19 Budget and Action Plan,
Resolution No. 18-21 as amended, shall remain in full force and effect.
* * * * * * * * * * * * * * * * * * * *
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on _____, 2018, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
FY2019 Adopted Budget YTD Approved Budget
Amendments
Amended Budget
(as of 9/30/2018)
Quarter 1 Proposed
Budget Amendments
FY2019 Proposed
Amended Budget
Administrative Services
Salaries and Benefits $4,712,887 $4,712,887 $4,712,887
Services and Supplies $1,791,646 $1,791,646 $1,791,646
Total Operating Expenditures $6,504,533 $6,504,533 $6,504,533
General Fund Capital $875,000 $875,000 $875,000
Total Capital Expenditures $875,000 $875,000 $875,000
$7,379,533 $7,379,533 $7,379,533
Engineering & Construction
Salaries and Benefits $1,044,904 $1,044,904 $1,044,904
Less: MAA Reimbursable Staff Costs ($385,362)($385,362)($385,362)
Net Salaries and Benefits $659,542 $659,542 $659,542
Services and Supplies $92,607 $92,607 $92,607
Total Operating Expenditures $752,149 $752,149 $752,149
General Fund Capital $2,164,400 $2,164,400 $2,164,400
Measure AA Capital $8,809,189 $8,809,189 $8,809,189
Total Capital Expenditures $10,973,589 $10,973,589 $10,973,589
$11,725,738 $11,725,738 $11,725,738
General Counsel
Salaries and Benefits $542,055 $542,055 ($102,500) $439,555
Services and Supplies $74,185 $74,185 $102,500 $176,685
Total Operating Expenditures $616,240 $616,240 $0 $616,240
$616,240 $616,240 $0 $616,240
General Manager
Salaries and Benefits $1,578,121 $1,578,121 $1,578,121
Services and Supplies $547,070 $547,070 $547,070
Total Operating Expenditures $2,125,191 $2,125,191 $2,125,191
$2,125,191 $2,125,191 $2,125,191
Land & Facilities
Salaries and Benefits $6,210,371 $6,210,371 $6,210,371
Less: MAA Reimbursable Staff Costs ($713,042)($713,042)($713,042)
Net Salaries and Benefits $5,497,329 $5,497,329 $5,497,329
Services and Supplies $3,631,700 $3,631,700 $56,925 $3,688,625
Total Operating Expenditures $9,129,029 $9,129,029 $56,925 $9,185,954
Hawthorn Services and Supplies $38,500 $38,500 $38,500
Total Hawthorn Expenditures $38,500 $38,500 $38,500
General Fund Capital $3,223,900 $3,223,900 ($56,925) $3,166,975
Measure AA Capital $1,953,890 $1,953,890 $1,953,890
Total Capital Expenditures $5,177,790 $5,177,790 ($56,925) $5,120,865
$14,345,319 $14,345,319 $0 $14,345,319
Natural Resources
Salaries and Benefits $1,563,174 $1,563,174 $1,563,174
Less: MAA Reimbursable Staff Costs ($78,542)($78,542)($78,542)
Net Salaries and Benefits $1,484,632 $1,484,632 $1,484,632
Services and Supplies $2,417,289 $2,417,289 $5,000 $2,422,289
Total Operating Expenditures $3,901,921 $3,901,921 $5,000 $3,906,921
Hawthorn Capital $5,000 $5,000 $5,000
Total Hawthorn Expenditures $5,000 $5,000 $5,000
General Fund Capital $178,100 $178,100 ($5,000) $173,100
Measure AA Capital $1,361,493 $1,361,493 $1,361,493
Total Capital Expenditures $1,539,593 $1,539,593 ($5,000) $1,534,593
$5,446,514 $5,446,514 $0 $5,446,514Total Natural Resources Expenditures
Total General Counsel Expenditures
Total Engineering & Construction Expenditures
Total Land & Facilities Expenditures
FY 2019 Quarter 1 Budget Amendments by Department & Budget Category (Attachment 2)
DISTRICT BUDGET BY
EXPENDITURE CATEGORY
Total Administrative Services Expenditures
Total General Manager Expenditures
11/6/20188:29 AM
FY 2019 Quarter 1 Budget Amendments by Department & Budget Category (Attachment 2)
FY2019 Adopted Budget YTD Approved Budget
Amendments
Amended Budget
(as of 9/30/2018)
Quarter 1 Proposed
Budget Amendments
FY2019 Proposed
Amended Budget
Planning
Salaries and Benefits $1,485,617 $1,485,617 $1,485,617
Services and Supplies $319,729 $319,729 $319,729
Total Operating Expenditures $1,805,346 $1,805,346 $1,805,346
Hawthorn Capital $78,000 $78,000 $78,000
Total Hawthorn Expenditures $78,000 $78,000 $78,000
General Fund Capital $336,500 $336,500 $336,500
Measure AA Capital $2,503,452 $2,503,452 $2,503,452
Total Capital Expenditures $2,839,952 $2,839,952 $2,839,952
$4,723,298 $4,723,298 $4,723,298
Public Affairs
Salaries and Benefits $991,697 $991,697 $991,697
Services and Supplies $913,313 $913,313 $913,313
Total Operating Expenditures $1,905,010 $1,905,010 $1,905,010
$1,905,010 $1,905,010 $1,905,010
Real Property
Salaries and Benefits $774,287 $774,287 $774,287
Services and Supplies $154,967 $154,967 $154,967
Total Operating Expenditures $929,254 $929,254 $929,254
General Fund Land and Associated Costs $32,462,100 $32,462,100 $32,462,100
Measure AA Land and Associated Costs $198,000 $198,000 $198,000
Total Land and Associated Costs $32,660,100 $32,660,100 $32,660,100
$33,589,354 $33,589,354 $33,589,354
Visitor Services
Salaries and Benefits $5,204,142 $5,204,142 $5,204,142
Services and Supplies $667,119 $667,119 $667,119
Total Operating Expenditures $5,871,261 $5,871,261 $5,871,261
$5,871,261 $5,871,261 $5,871,261
Debt Service
Debt Service $15,670,990 $15,670,990 $15,670,990
Total Debt Service Expenditures $15,670,990 $15,670,990 $15,670,990
$15,670,990 $15,670,990 $15,670,990
$103,398,448 $0 $103,398,448 $0 $103,398,448
Total Debt Service Expenditures
DISTRICT BUDGET BY
EXPENDITURE CATEGORY
Total District Budget
Total Real Property Expenditures
Total Visitor Services Expenditures
Total Planning Expenditures
Total Public Affairs Expenditures
11/6/20188:29 AM
Budget Categories / Accounts
Adopted Budget
as of Sept 30
Quarter 1 Proposed
Budget Amendment
Quarter 1 Proposed
Amended Budget
10‐70‐710‐4101 ‐ Full Time $444,397 ($102,500) $341,897
General Fund (10) Salaries & Benefits ($102,500)
10‐10‐110‐5705 ‐ Utilities ‐ Telephone $2,340 $3,500 $5,840
10‐10‐120‐5705 ‐ Utilities ‐ Telephone $3,500 ($3,500) $0
10‐20‐230‐5219 ‐ Legal Services $0 $10,000 $10,000
10‐20‐240‐5219 ‐ Legal Services $85,000 ($10,000) $75,000
10‐61‐621‐5211 ‐ Resource/Environmental $0 $2,300 $2,300
10‐61‐621‐7104 ‐ Facility Maint ‐ Water Systems $53,750 $50,676 $104,426
10‐61‐621‐7109 ‐ Facility Maint ‐ Trails & Roads $96,000 $3,949 $99,949
10‐70‐710‐5219 ‐ Legal Services $0 $102,500 $102,500
10‐80‐830‐5211 ‐ Resource/Environmental $525,750 $5,000 $530,750
General Fund (10) Services & Supplies $164,425
30‐30‐320‐8201 ‐ ARCHITECT/ENGINEERING SERVICES $1,000,100 $18,000 $1,018,100
30‐30‐320‐8205 ‐ CONSTRUCTION $1,130,352 ($18,000) $1,112,352
MAA (30) Capital/Fixed Assets $0
40‐35‐325‐8202 ‐ ENVIRONMENTAL PLANNING SERVICES $15,000 ($2,000)$13,000
40‐35‐325‐8203 ‐ CONSTRUCTION & SPECIAL INSPECTION/MONITORING $89,800 ($33,000) $56,800
40‐35‐325‐8205 ‐ CONSTRUCTION $791,000 $35,000 $826,000
40‐50‐550‐5299 ‐ Professional Services $875,000 ($875,000) $0
40‐50‐550‐8304 ‐ Communications/Network Infrastructure & Equipment $0 $875,000 $875,000
40‐61‐621‐8201 ‐ ARCHITECT/ENGINEERING SERVS $105,800 $9,200 $115,000
40‐61‐621‐8203 ‐ CONSTRUCTION & SPECIAL INSPECTION/MONITORING $100,625 ($2,300) $98,325
40‐61‐621‐8205 ‐ CONSTRUCTION $1,529,500 ($63,825) $1,465,675
40‐80‐830‐8203 ‐ CONSTRUCTION & SPECIAL INSPECTION/MONITORING $54,000 ($5,000) $49,000
General Fund (40) Capital/Fixed Assets ($61,925)
Total Budget Amendments ‐ Increase / (Decrease) $0
FY 2019 Quarter 1 Budget Amendments by GL Account (Attachment 3)
R-18-133
Meeting 18-37
November 14, 2018
AGENDA ITEM 4
AGENDA ITEM
Lease exchange between Communications & Control, Inc., and Midpeninsula Regional Open
Space District to receive a Radio Equipment Lease near Sierra Azul Open Space Preserve in
exchange for a Master Communication Lease at Rancho San Antonio Open Space Preserve.
GENERAL MANAGER’S RECOMMENDATIONS
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA), as set out in the report.
2. Adopt a Resolution authorizing the lease exchange with Communications & Control, Inc.
SUMMARY
The General Manager recommends adopting the attached Resolution (Attachment 1) to enter into
a new, long-term lease with Communications & Control, Inc., (CCI) for radio equipment at
Tomita Hill near Sierra Azul Open Space Preserve in exchange for granting a new, long-term
master communication lease at Black Mountain in Rancho San Antonio Open Space Preserve
(Attachment 2). The lease exchange with CCI provides net benefits to both entities. The
recommended lease exchange offsets rental rates, as the sites differ in value, resulting in a net
10-year income for the District of $508,000. The following report presents a description of the
proposed lease exchange, the environmental review findings, and terms.
DISCUSSION
Black Mountain Communication Site
The District acquired the Black Mountain communication site in 1981 (R-81-5) and continues to
operate and lease the site to communication tenants (Attachments 2 and 3). The site currently
hosts five communications facilities with four leased to tenants, including CCI. In 1998, the
Board of Directors (Board) approved a long-term sublease from Space Systems/Loral, Inc., to the
Association for Continuing Education (ACE) to operate the lowest of the five communication
facilities on the ridge at Black Mountain (R-98-73). In the spring of 2009, CCI took over the
day-to-day management and responsibility of the lowest communication facility from ACE on a
month-to-month basis. The monthly rental rate is $1,000 per month and the facility includes a
fenced area containing approximately 11,500 square feet. Since taking over facility management
in 2009, CCI has been a tenant in good standing.
R-18-133 Page 2
Tomita Hill Radio Site
In 1992, the District entered into a lease agreement with CCI for District radio equipment on
Tomita Hill, which is adjacent to the Mount Umunhum area of Sierra Azul Open Space Preserve
(Attachments 2 and 4). The District’s initial lease with CCI has been amended three times, with
the last amendment occurring in August of 2011. Under the provisions of the lease, the District
receives tower space and rack space within the main shelter for its radio equipment. The rental
rate has remained unchanged at $1,172 per month since August of 2011. The Tomita Hill site is
critical to the performance of the District’s radio communications system.
USE AND MANAGEMENT
The District adopted a communications policy for the Black Mountain communications site in
December 1982 to direct the use and management of this site. The policy states that new
facilities, changes in existing ones, and lease renewals will be considered on a case-by-case
basis. Granting a master communication lease to an existing tenant complies with the objectives
of the Black Mountain communication policy. No changes to the Use and Management Plan for
Rancho San Antonio Open Space Preserve are required.
TERMS AND CONDITIONS
District to CCI
Under the proposed lease exchange and consistent with the Policies for the Black Mountain
Communication Facilities adopted by the Board of Directors on December 8, 1982, the District
would execute a new lease for the lowest of five communication facilities at Black Mountain to
CCI under the following terms:
Term: 10-years plus three, 5-year options to extend (25-year maximum)
Rent: The greater of either (1) the fixed minimum monthly rent ($4,800 plus 3%
annual increases) or (2) a percentage equal to 30% of CCI’s gross monthly
income with monthly rent payments offset by the Tomita Hill lease to the
District.
Premises: 11,500 square feet
Use: Operating and maintaining equipment for transmission and reception of
electromagnetic and other communication signals.
CCI to District
Under the proposed lease exchange, CCI would lease to the District the communication tower
and rack space located in the main shelter at Tomita Hill under the following terms:
Term: 10-years plus three, 5-year options to extend (25-year maximum)
Rent: $1,102 per month with 3% annual increases (rent shall be credited against
the rent paid by CCI to the District under the Black Mountain Lease)
Premises: Tower and rack space in the main shelter
Use: Operate radio communication equipment for District or County
communications.
Market rent for the Black Mountain communication site is higher than market rent at the Tomita
Hill site. Therefore, the District would owe no rent to CCI under the Tomita Hill lease and CCI’s
lease rate at Black Mountain would be offset by District rent at Tomita Hill (see below).
R-18-133 Page 3
Black Mountain lease rate: $4,800 per month
Tomita Hill lease rate: -$1,102 per month
Rent to District: $3,698 per month
FISCAL IMPACT
Over the initial 10-year lease term, the District would receive a net income of $508,000 from the
lease exchange.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Property owners of land located adjacent to or surrounding the lease sites have been mailed a
copy of the agenda for this meeting. Accordingly, all notice required by the Brown Act and
District policy has been provided.
CEQA COMPLIANCE
Project Description
The project consists of the approval of an agreement between the District and CCI to exchange
interests in leased property for the continued operation of existing communication facilities and
related improvements. Per the terms and conditions of the exchange, the District will receive a
long-term lease with CCI for radio equipment at their Tomita Hill communication site in
exchange for granting a new, long-term lease to CCI for an 11,500 square foot communication
site at Rancho San Antonio Open Space Preserve.
CEQA Determination
The District concludes that the project will not have a significant impact on the environment.
The project is categorically exempt from the California Environmental Quality Act (CEQA)
under Article 19, Section 15301 of the CEQA Guidelines as follows:
Section 15301 exempts operation, repair, restoration, maintenance, permitting, leasing, licensing
or minor alteration of existing public or private structures, facilities, mechanical equipment or
topographical features, involving negligible or no expansion of use beyond that existing at the
time of the lead agency’s determination. The new leases under the lease exchange are for
existing facilities, which will be operated and maintained in their current condition with no
expansion of use.
NEXT STEPS
Upon approval by the Board of Directors, staff will execute the lease exchange with CCI per the
terms and conditions described in this report.
R-18-133 Page 4
Attachments:
1. Resolution Approving Lease Exchange with Communication & Control, Inc. for Lease
Agreement at Black Mountain Communication Site and Lease Agreement at Tomita Hill
Communication Site, Authorizing General Manager or other Appropriate Officer to
Execute Lease Agreements and any and all other Documents Necessary or Appropriate to
complete the Transaction and Authorizing the General Manager to Negotiate and
Approve all Subsequent Lease Options
2. Overall Project Location Map
3. Black Mountain Location Map
4. Tomita Hill Location Map
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Allen Ishibashi, Sr. Real Property Agent
Graphics prepared by:
Nathan Greig, GIS Data Analyst I
Attachment 1
Resolutions/2018/R-18-__BlMtnCommLease 1
RESOLUTION 18-__
RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT (DISTRICT) APPROVING LEASE
EXCHANGE WITH COMMUNICATION & CONTROL, INC., GRANTING
LEASE OF DISTRICT’S BLACK MOUNTAIN COMMUNICATION SITE, AND IN EXCHANGE OBTAINING A DISTRICT LEASE OF TOMITA HILL COMMUNICATION SITE; AUTHORIZING GENERAL MANAGER
OR OTHER APPROPRIATE OFFICER TO EXECUTE LEASE
AGREEMENTS AND ANY AND ALL OTHER DOCUMENTS
NECESSARY OR APPROPRIATE TO COMPLETE THE TRANSACTION
AND AUTHORIZING THE GENERAL MANAGER TO NEGOTIATE AND APPROVE SUBSEQUENT LEASE OPTIONS (RANCHO SAN ANTONIO OPEN SPACE PRESERVE)
WHEREAS, the Midpeninsula Regional Open Space District (District) may, under the
provisions of Section 5540 and 5563 of the Public Resources Code, lease property owned by the
District for up to twenty-five (25) years, and
WHEREAS, the Board of Directors hereby finds that the proposed lease premises at Black
Mountain located in the Rancho San Antonio Open Space Preserve remains presently
unnecessary for open space purposes and that execution of a Communication Site Lease is in the
best interest of the public; and
WHEREAS, the District wishes to enter into a long-term lease with Communication & Control,
Inc., for use of the Radio Communication Site at Tomita Hill.
Now, therefore, the Board of Directors of Midpeninsula Regional Open Space District
does hereby resolve as follows:
SECTION ONE. The Board of Directors of the Midpeninsula Regional Open Space
District approves leasing the Communication Site at Black Mountain to Communication &
Control, Inc., and does hereby authorize the President, General Manager, or other appropriate
officers to execute said Lease on behalf of the District.
SECTION TWO. The Board of Directors of the Midpeninsula Regional Open Space
District approves entering into the Radio Communication Site Lease at Tomita Hill between
Midpeninsula Regional Open Space District and Communication & Control, Inc., and does
hereby authorize the President, General Manager, or other appropriate officers to execute said
Lease on behalf of the District.
SECTION THREE. The General Manager or the General Manager’s designee is hereby
authorized to exercise, negotiate, and execute the subsequent five-year lease options as set forth
in the Black Mountain and Tomita Hill Communication Site Leases, respectively. The General
Manager or the General Manager’s designee is further authorized to execute any and all other
documents necessary or appropriate for the completion of such transactions.
Attachment 1
Resolutions/2018/R-18-__BlMtnCommLease 2
SECTION FOUR. The General Manager and General Counsel are further authorized to
approve any technical revisions to the attached Agreements and documents, which do not
involve any material change to any term of the Agreements or documents, which are necessary
or appropriate to complete or implement this transaction.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ________, 2018, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
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R-18-134
Meeting 18-37
November 14, 2018
AGENDA ITEM 5
AGENDA ITEM
Amendment to the Classification and Compensation Plan
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution amending the Classification and Compensation Plan to reflect current market
levels for the following four positions: Volunteer Program Manager, Docent Program Manager,
Senior Real Property Specialist, and Senior Property Management Specialist.
SUMMARY
The Board of Directors (Board) of the Midpeninsula Regional Open Space District (District)
approved the Employee Compensation Guiding Principles in 2015, which presents competitive
compensation guidelines for attracting and retaining high-quality employees. The philosophy of
the Guiding Principles provides flexibility in considering “a competitive salary as median to 55th
percentile of the comparable agencies, plus or minus five percent” among other relevant factors
when determining District compensation levels. Furthermore, the Board states that the General
Manager may periodically direct that a compensation study be performed organization-wide or
for specific departments, work groups, or classifications.
In accordance with the Compensation Guiding Principles, the General Manager directed Human
Resources to review current market data for specific positions for which the scope and span of
responsibilities has changed over time to respond to District business needs. Based on this
research, the General Manager recommends salary adjustments to four classifications: Volunteer
Program Manager, Docent Program Manager, Senior Real Property Specialist, and Senior
Property Management Specialist.
DISCUSSION
Volunteer Program Manager and Docent Program Manager
The outward facing volunteer and docent programs overseen by both the Volunteer Program
Manager and Docent Program Manager are vital to fulfilling the District’s public outreach and
education goals, and engaging the community in stewardship activities. Over time, the
responsibilities and span of these two classifications have grown to allow the District to expand
the range of activities and total number of active docents and volunteers in each program. Since
2015, the District has added two Volunteer Program Leads who report directly to the Volunteer
Program Manager, greatly increasing the geographic capacity and number of volunteer projects
completed for the program. Close to 1,000 volunteers and docents serve annually and volunteers
log over 17,000 hours of work to support District stewardship efforts. The docent program is
R-18-134 Page 2
also robust and thriving. Docents provide more than 4,500 hours of interpretation and education
on behalf of the District. As the District continues to open new areas to the public, such as Bear
Creek Redwoods in 2019, docent and volunteer support will continue to play an important role in
expanding the District’s capacity to provide enriching nature experiences for the public.
In light of the growth in scope and responsibilities of the Volunteer Program Manager and
Docent Program Manager, staff reviewed the compensation of the positions within the District’s
comparable agencies and the local labor market. Currently, the top-step salary of the two
positions is comparable to entry-level departmental positions. Based on market data and for
internal alignment, the General Manager recommends bringing the compensation for these two
classifications in line with other positions of greater responsibility and specialized skills such as
the Supervising Ranger and Maintenance, Construction & Resource Supervisor classifications in
the District’s Classification and Compensation Plan.
Senior Property Management Specialist and Senior Real Property Specialist
In January 2015, the District reclassified two Real Property Specialist positions to Senior Real
Property Specialists after a job and market analysis by and upon recommendation of the
consultant, Koff and Associates. One year later, per the recommendations from the Financial
and Operational Sustainability Model, one of the positions moved to the newly created Land and
Facilities Department to manage the Property Management Program and was retitled as Senior
Property Management Specialist. Presently one Senior Property Management Specialist is in the
Land and Facilities Department and one Senior Real Property Specialist at the same salary range
in the Real Property Department.
These two classifications continue to take on complex projects and oversee staff at a level
comparable to senior level classifications in other District departments. However, the
compensation for these positions is lower than similar internal District classifications and lower
than the external local labor market. Staff recently reviewed the compensation of similar
positions in District comparable agencies. In light of the highly competitive labor market coupled
with the supervisory duties, high level of independent judgement, impact of decision-making,
and scope of responsibilities for these two classifications, it is timely to bring the compensation
for these positions on par with similar senior positions such as the Senior Planner and Senior
Capital Project Manager at the District.
The recommended range and compensation changes are provided in the chart below.
Current Recommended
Classification Range Salary Range Salary % of RangeChange
Volunteer Program
Manager 30 $77,324-$96,556 35 $87,360-$109,102 +12.99%
Docent Program
Manager 30 $77,324-$96,556 35 $87,360-$109,102 +12.99%
Senior Property
Management
Specialist
40 $98,682-$123,229 43 $106,197-$132,635 +7.63%
Senior Real Property
Specialist 40 $98,682-$123,229 43 $106,197-$132,635 +7.63%
R-18-134 Page 3
FISCAL IMPACT
If approved, the changes to compensation would take effect November 19, 2018, the beginning
of the pay period after Board Approval. The total cost of the proposed increase for the remainder
of FY2018-19 based on the top of the ranges is as follows:
The Fiscal Year 2018-19 budget has sufficient resources to absorb the proposed increase.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
If approved by the Board, staff will implement compensation changes with an effective date of
November 19, 2018, which is the beginning of the pay period after Board approval.
Attachments
1. Resolution Approving Changes to the District Classification and Compensation Plan
to reflect changes to four classifications.
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer/Administrative Services Director
Prepared by:
Candice Basnight, Human Resources Manager
FY 2018-19 Increase
Volunteer Program Manager 7,569.90
Docent Program Manager 7,569.90
Senior Propert Management Specialist 5,675.51
Senior Real Property Specialist 5,675.51
Total 26,490.82
Resolutions/2018/XX__Amend Classification and Compensation Plan 1
RESOLUTION NO. 18-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
THE CLASSIFICATION & COMPENSATION PLAN BY CHANGING
COMPENSATION FOR FOUR CLASSIFICATION SPECIFICATIONS
WHEREAS, the General Manager has proposed an amendment to the Midpeninsula
Regional Open Space District Classification and Compensation Plan to change the compensation
for the classifications of Volunteer Program Manager, Docent Program Manager, Senior Real
Property Specialist and Senior Property Management Specialist; and
WHEREAS, the Board of Directors having considered such proposals and
recommendations;
The Board of Directors of Midpeninsula Regional Open Space District does hereby
resolve as follows:
1. The Board of Directors hereby amends the Classification and Compensation Plan of
the Midpeninsula Regional Open Space District changing the compensation for the
titles of Volunteer Program Manager, Docent Program Manager, Senior Real
Property Specialist and Senior Property Management Specialist to the compensation
as set forth in the attached exhibit hereto.
2. Except as herein modified, the Classification and Compensation Plan, Resolution No.
18-22 as amended, shall remain in full force and effect.
3. This resolution shall be effective November 19, 2018, the first day of the pay period
following Board approval.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on _______, 2018, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
ATTACHMENT 1
Resolutions/2018/XX__Amend Classification and Compensation Plan 2
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Step Full/PT
Range #Minimum Maximum Minimum Maximum Minimum Maximum Time
Seasonal Open Space Technician 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT
Seasonal Ranger Aide 6 20.7030 25.8490 3,589 4,481 43,062 53,766 PT
Seasonal Ranger 16 26.4254 32.9917 4,580 5,719 54,965 68,623 PT
Administrative Assistant 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Farm Maintenance Worker 20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Open Space Technician*20 29.1351 36.3669 5,050 6,304 60,601 75,643 FT
Accounting Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
Human Resources Technician 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
Information Technology Technician I 22 30.5791 38.1853 5,300 6,619 63,605 79,425 FT
GIS Technician 23 31.3516 39.1479 5,434 6,786 65,211 81,428 FT
Facilities Maintenance Specialist 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Lead Open Space Technician*24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Risk Management Coordinator 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Senior Administrative Assistant 24 32.1063 40.1046 5,565 6,951 66,781 83,418 FT
Public Affairs Program Coordinator 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT
Volunteer Program Lead 25 32.9144 41.1029 5,705 7,125 68,462 85,494 FT
Ranger 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT
Senior Finance & Accounting Technician 26 33.7107 42.1013 5,843 7,298 70,118 87,571 FT
Executive Assistant 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Information Technology Technician II 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Public Affairs Specialist I 27 34.5545 43.1590 5,989 7,481 71,873 89,771 FT
Equipment Mechanic/Operator 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Lead Ranger 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Property Management Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Real Property Specialist I 28 35.4043 44.2048 6,137 7,662 73,641 91,946 FT
Executive Assistant/Deputy District Clerk 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT
Planner I 29 36.2897 45.3101 6,290 7,854 75,483 94,245 FT
Data Analyst I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT
Resource Management Specialist I 30 37.1751 46.4213 6,444 8,046 77,324 96,556 FT
Accountant 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Capital Project Manager II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Planner II 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Management Analyst I 31 38.1021 47.5741 6,604 8,246 79,252 98,954 FT
Data Analyst II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT
Resource Management Specialist II 34 40.9782 51.1811 7,103 8,871 85,235 106,457 FT
Docent Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Grants Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Maintenance, Construction & Resource Supv.35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Management Analyst II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Procurement & Contracting Agent/Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Property Management Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Real Property Specialist II 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Supervising Ranger 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Training & Safety Specialist 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Volunteer Program Manager 35 42.0002 52.4528 7,280 9,092 87,360 109,102 FT
Applications Engineer 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT
Public Affairs Specialist II 36 43.0342 53.7363 7,459 9,314 89,511 111,771 FT
Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2018/2019 - Effective 11/19/2018 (Pay Period 18-25)
Last revised: 11/19/2018, 10/10/2018, 9/26/18, 8/8/18, 6/13/2018, 1/24/2018, 12/13/2017, 7/1/17, 5/10/17, 4/12/2017
Classification Title Hourly Range $Monthly Range $Annual Range $
Data Administrator 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Governmental Affairs Specialist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Senior Technologist 38 45.1794 56.4341 7,831 9,782 93,973 117,383 FT
Facilities Maintenance Supervisor 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Capital Projects Field Manager 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Capital Project Manager III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Planner III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Public Affairs Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Resource Management Specialist III 39 46.3084 57.8246 8,027 10,023 96,321 120,275 FT
Special Projects Manager 40 47.4434 59.2448 8,224 10,269 98,682 123,229 FT
Senior Accountant 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT
Senior Management Analyst 41 48.6200 60.7304 8,427 10,527 101,130 126,319 FT
Area Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Area Superintendent 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
District Clerk/Assistant to General Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
GIS Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Information Technology Program Administrator 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Human Resources Supervisor 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Capital Project Manager 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Planner 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Property Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Real Property Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Senior Resource Management Specialist 43 51.0563 63.7669 8,850 11,053 106,197 132,635 FT
Budget & Analysis Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Finance Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Human Resources Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Information Systems & Technology Manager 48 57.6642 72.0148 9,995 12,483 119,941 149,791 FT
Engineering & Construction Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Land & Facilities Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Natural Resources Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Operations Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Planning Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Public Affairs Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Real Property Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Visitor Services Manager 51 62.0555 77.5055 10,756 13,434 129,075 161,211 FT
Assistant General Counsel I 53 65.1574 81.3799 11,294 14,106 135,527 169,270 FT
Assistant General Counsel II 55 68.4197 85.4504 11,859 14,811 142,313 177,737 FT
Assistant General Manager 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT
Chief Financial Officer/Director Administrative
Services 59 75.4376 94.2093 13,076 16,330 156,910 195,955 FT
*OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A.
Board Appointee Group Compensation Hourly Monthly Annual Effective
General Manager $108.1731 $18,750 $225,000 6/13/2018
Controller - Part-time position $84.9750 $3,682 $44,187 12/13/2017
General Counsel $98.5577 $17,083 $205,000 7/11/2018
Elected Officials Compensation
Board Director
Last Revised
12/13/2017
11/1/2016
12/13/2017
$100.00 $500.00
The District’s Personnel Policies and Procedures provide that the compensation for an employee’s temporary out-of-class / Acting Assignment
shall be at least 5% but not more than 10% more than her/his current salary. Pursuant to Government Code 20480, out of class appointments
shall not exceed a total of 960 hours in each fiscal year.
1/1/2006
Effective DateMonthly MaximumPer Meeting
Rev. 1/3/18
R-18-127
Meeting 18-37
November 14, 2018
AGENDA ITEM 6
AGENDA ITEM
Update on Actions of Mutual Interest taken by the Midpeninsula Regional Open Space District
and Lehigh Hanson Heidelberg Cement during the Past Year
GENERAL MANAGER’S RECOMMENDATION
Receive a presentation from the President of West Region - Lehigh Hanson Heidelberg Cement.
No formal Board action required.
SUMMARY
In August 2014, the Midpeninsula Regional Open Space District (District) agreed to dismiss its
judicial appeal challenging Lehigh Southwest Cement Company’s (Lehigh) Environmental
Impact Report (EIR) in exchange for various public benefits described herein, and based on
actions to protect air and water quality, and restore the scenic viewshed (R-14-98, attached).
One of the important conditions of the settlement was an agreement for the District and Lehigh
to participate going forward in regular, open public meetings regarding opportunities and issues
of mutual concern. Two meetings were held in 2015: on May 27 and October 14. No meetings
were held in 2016. The last meeting occurred on May 10, 2017. Mr. Daniel Fritz, President of
the West Region - Lehigh Hanson Heidelberg Cement, will provide a presentation and answer
questions on recent and upcoming site improvements, as well as ongoing and future planned
operations.
DISCUSSION
The Board received presentations from the former President of Lehigh (Mr. Kari Saragusa), on
May 27, 2015 (R-15-84), October 14, 2015 (R-15-147), and May 10, 2017 (R-17-55). On
November 14, 2018, Mr. Daniel Fritz, will present actions taken by Lehigh over the past year
that may be of interest to the District and the community.
The Board approved dismissal of the District’s judicial appeal challenging the Lehigh
Permanente Quarry Reclamation Plan EIR in August 2014 (R-14-98). This settlement agreement
included Lehigh’s agreement to the following actions:
1) Convey to the District a widened public trail easement to the existing Quarry Trail in
Rancho San Antonio Open Space Preserve across Lehigh land. This easement was
recorded in January 2015;
2) Convey to the District a new public trail easement, connecting Rancho San Antonio and
Monte Bello Open Space Preserves. This easement was recorded in January 2015;
R-18-127 Page 2
3) Grant to the District Rights of First Offer and Rights of First Refusal on two properties,
totaling 265 acres, in which the District has a long-term protection interest. These
documents were recorded in January 2015;
4) Grant to the District a Conditional Grant Deed to a 55-acre Lehigh property buffering the
PG&E trail (now the Stephen E. Abbors Trail) at Rancho San Antonio Open Space
Preserve. The District can record if Lehigh resumes using and raises the height of the
East Material Storage Area;
5) Waive the right to recover the $9,404, which is the District’s half of the $18,808 total
costs awarded by the lower court. The waiver was implemented; and
6) Participate with the District going forward in conducting regular, open public meetings in
which Lehigh and the District can discuss opportunities and issues of mutual concern.
This is the genesis of this agenda item.
FISCAL IMPACT
There is no fiscal impact associated with this presentation.
BOARD COMMITTEE REVIEW
There was no prior Board Committee review of this item. Regular public meetings with the
District and Lehigh are a commitment made as part of the 2014 settlement agreement.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Additional public notice was provided
to Rancho San Antonio and Lehigh Quarry Interested Parties on file with the District.
CEQA COMPLIANCE
This presentation is not a project subject to the California Environmental Quality Act
NEXT STEPS
Initial reconnaissance work for the Quarry T rail realignment within Monte Bello OSP is
scheduled to begin by the end of FY2018-19 with consultant assistance. Upon construction of
the trail realignment (anticipated in FY2022-23), the District will survey the final trail alignment
and record an amended trail easement (related to item 1 above).
Attachment
1. Board Report R-14-98, dated August 13, 2014, including 2 maps
Responsible Department Head:
Julie Andersen, Acting Natural Resources Manager
Prepared by:
Matt Baldzikowski, Senior Resource Management Specialist, Natural Resources Department
R-14-98
Meeting 14-21
August 13, 2014
AGENDA ITEM 6
AGENDA ITEM
Accept Two Trail Easements, Two Rights of First Offer and Rights of First Refusal, and a
Conditional Grant Deed conveyance, to properties adjacent to Monte Bello and Rancho San
Antonio Open Space Preserves, located in the City of Palo Alto and unincorporated Santa Clara
County (Portions of Santa Clara County Assessor’s Parcel Numbers 351-09-003, 351-09-023,
351-09-025, 351-10-037 & 351-12-067); and Bi-annual public meetings with Lehigh; all in
Exchange for Dismissal of Appeal in Midpeninsula Regional Open Space District v. County of
Santa Clara et al, Court of Appeal Case No. H040839 (Lehigh EIR challenge); Adoption of
Related Preliminary Use and Management Plan; and Approval of a Categorical Exemption in
accordance with the California Environmental Quality Act.
GENERAL MANAGER’S RECOMMENDATIONS
1. Adopt a Resolution authorizing acceptance of the following property rights conveyances
from Lehigh:
A. Amend Grant of Trail Easement to widen existing Quarry Trail from 20 to 200 feet;
B. New Public Trail Easement to Monte Bello Open Space Preserve;
C. Rights of First Offer and Rights of First Refusal to two properties adjacent to Rancho
San Antonio Open Space Preserve totaling 265 acres;
D. Conditional Grant Deed to one property adjacent to San Antonio Open Space
Preserve.
2. Adopt a Preliminary Use and Management Plan for the property as contained in the staff
report.
3. Indicate the Board’s intention to dedicate the Quarry Trail, and defer dedication of the new
trail easement until it is complete.
4. Approve settlement and dismissal of the pending litigation on the terms outlined in the staff
report.
5. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report.
SUMMARY
Staff proposes to dismiss the Midpeninsula Regional Open Space District’s (District) judicial
appeal challenging Lehigh Southwest Cement Company’s (Lehigh) Environmental Impact
Report (EIR), in exchange for various public benefits described herein, and based on recent
Attachment 1
R-14-98 Page 2
progress noted in work necessary to protect air, and water quality, and extensive work already
performed on the restoration of the scenic viewshed. As noted in more detail below, in response
to the District’s concerns and as a demonstration of good faith, Lehigh has taken significant
actions in lowering of the East Material Storage Area (EMSA), restoring a key scenic viewshed
and providing associated water and air quality benefits. Lehigh is also well under way toward
installing new smoke stacks and water treatment facilities at their Quarry and kiln facilities,
which are air and water quality protection measures that the EIR had failed to address.
In addition, if the Board approves the dismissal of the pending litigation, Lehigh has agreed as
follows:
1) To convey rights to widen an existing public trail easement on their land;
2) Convey a new public trail easement, serving Rancho San Antonio and
Monte Bello Open Space Preserves;
3) Grant to the District Rights of First Offer and Rights of First Refusal on two properties,
totaling 265 acres, in which the District has a long-term protection interest;
4) Grant to the District a Conditional Grant Deed to a 55 acre Lehigh property buffering the
PG&E trail at Rancho San Antonio Open Space Preserve;
5) To waive the right to recover the $9,404 which is the District’s half of the $18,808 total
costs awarded by the lower court; and
6) To participate with the District going forward in conducting regular, open, public
meetings in which Lehigh and the District can discuss opportunities and issues of mutual
concern.
This report also includes a Preliminary Use and Management Plan, the District’s environmental
review, the conveyance terms and conditions, and financial considerations.
DISCUSSION
Litigation
In the fall of 2012, the District challenged the EIR approved by Santa Clara County for the
Lehigh Southwest Cement Company’s reclamation plan amendment. The challenge arose from
the District’s strong concerns about inadequately identified, analyzed and mitigated impacts to
air quality, water quality, and the viewshed. These concerns were raised by the District and
numerous other neighbors and public agency commenters in the County’s administrative appeal
process, but were left unaddressed at the conclusion of the County’s process. The District
entered into extensive negotiations at that time with the County and Lehigh, in an attempt to
avoid the need for litigation, but that effort was unsuccessful, and the pending lawsuit ensued.
Based on similar concerns, a citizen’s group “BACE” filed a separate suit, challenging the EIR
on bases similar to those raised by the District. In the fall of 2013, the lower court ruled against
both the District and BACE in their respective cases, upholding the EIR in its entirety. The
District and BACE both filed appeals in the California Court of Appeal, Sixth Appellate District,
where the cases are presently set for a late summer briefing schedule.
Attachment 1
R-14-98 Page 3
The Proposed Settlement Terms
1. Actions taken at EMSA
As part of its stated intent to demonstrate a good faith willingness to address the numerous
concerns the District has about the EMSA, over the past several months, Lehigh voluntarily
changed its operational practices to cease dumping quarry overburden at the EMSA, lowered the
EMSA contours, and largely restored the viewshed from the PG&E Trail and Preserve entrance.
(See “Before” and “After” photos attached as Attachment 2.) In so doing, Lehigh has reduced
the volume of overburden going to the EMSA to approximately one-fifth of the 4.8 million cubic
yards approved for disposal under the Reclamation Plan EIR . Lehigh has committed to
maintaining this reduction in the EMSA profile as it proceeds to reclamation.
Lehigh has recently undertaken grading, with the stated goal of preparing the existing EMSA for
reclamation. This reduced the visibility of the EMSA from important view points within Rancho
San Antonio Open Space Preserve. Together, these actions have substantially decreased the
visual impacts associated with the EMSA, addressing aesthetic impacts which were determined
to be “significant and unavoidable”, with no feasible mitigations, per the EIR.
District staff is concerned that, while the exceptional good faith efforts to date to keep the
EMSA profile down have been greatly appreciated, that the ongoing right under the Reclamation
Plan could result in a future return to dumping on the EMSA. Lehigh has been steadfast,
however, in its unwillingness to amend its reclamation plan to provide those assurances in that
way, due to the fact that a reopening of the reclamation plan would create huge uncertainties
such as are inherent in any permitting process. As a compromise and to provide some assurance
that dumping on the EMSA will not resume, Lehigh has offered a conditional grant deed to the
55 acre property north of the EMSA, and described below (in addition to the Right of First
Refusal), which would be recordable to transfer ownership to the District should dumping at the
EMSA ever resume.
2. Air & Water Quality
The reduction in EMSA volume has also significantly reduced the potential for ground and
surface water impacts at that location.
The substantial reduction in EMSA volume also has similar reductions to air quality impacts,
deemed “significant” in the EIR. Significant air quality impacts identified in the EIR were
primarily associated with moving the full 4.8 million cubic yards of overburden to the EMSA
(dust, and diesel emissions). At present, this equates to a roughly 80% reduction of air quality
impacts associated with the EMSA.
Additional substantial water quality benefits have also been achieved by others during the EIR
litigation time period, which have addressed impacts to biological resources, and water quality,
that were determined to be “significant and unavoidable” per the EIR. The Sierra Club
settlement with Lehigh for alleged violations of the Clean Water Act requires full water
treatment of discharges to comply with water quality requirements. The San Francisco Bay
Regional Water Quality Control Board has also reviewed and issued the appropriate discharge
permit for the Lehigh facility, adopting the Sierra Club’s water treatment settlement provision as
a permit condition, and requiring improved water quality treatment, monitoring and reporting.
The combined efforts -- of the District, the neighbors, the regulatory agencies and Lehigh itself --
have thus led to significant progress in addressing our concerns. In this setting, the acceptance of
Attachment 1
R-14-98 Page 4
the terms of settlement outlined in this report is the more likely productive outcome even when
compared to the low probability of winning an appeal on the EIR challenge. Winning a
challenge to an EIR is always a difficult task, especially in the face of an adverse lower court
ruling. Prevailing in the appellate court would only result in the reopening of the EIR, with no
guarantees of the County requiring any operational changes to address the District’s concerns. It
is against this backdrop that staff recommends acceptance of the following public benefits in
exchange for dismissal of the District’s appeal.
Real Property Conveyances (see attached map Attachment 3)
Public Trail Easements
Lehigh proposes to convey two public trail easements to the District which will improve
connections between Rancho San Antonio and Monte Bello Open Space Preserves.
1. Widened Quarry Trail Easement
The first trail conveyance will amend the existing Quarry Trail which originates at the western
most end of the PG&E trail and extends to the Black Mountain trail which was acquired as part
of an exchange agreement with Hanson Permanente Cement (Hanson) in 2006 (see report R-06-
84). (Lehigh purchased Hanson including their quarry operation in 2008.) The amendment will
widen the existing trail easement corridor width from 20 to 200 feet to provide for future trail
realignment. The current steep grade is constrained by the existing 20 foot easement and does
not comply with District trail standards.
2. New Floating Easement
The second public trail easement will be a new one, extending the Quarry Trail located south of
the existing section of the Quarry Trail. This trail will run east and parallel to the Black
Mountain Trail and Monte Bello Road Trail. On Lehigh’s property, this trail would be laid out
and built along the ridge line at approximately the 2,400 foot contour. The exact alignment has
yet to be determined, but will “float” within a 600-foot-wide corridor to be defined by the
District later. The area where the trail will be built is densely covered with brush, buckeyes,
oaks, madrone, bay laurel and poison oak. This trail will provide the flexibility to separate
mountain bicycle use along the Black Mountain and Monte Bello Road trails from hiking and
equestrian trail use. The new trail will provide panoramic views of the surrounding open space
lands, the peninsula and south bay and the Quarry operation.
Right of First Offer and Right of First Refusal on Two Parcels
Lehigh will also convey two Right of First Offer and Right of First Refusal on properties which
run along the southerly boundary of the PG&E trail and at Rancho San Antonio Open Space
Preserve. A right of first refusal is a recorded document providing the District the first
opportunity to purchase these properties or match any third party offer to purchase these
properties.
1. 210-acre parcel
The first right of first refusal parcel is approximately 210 acres, and runs along the southerly
boundary of the irregularly shaped 61 acre parcel which was also transferred to the District as
part of the 2006 exchange agreement with Hanson. The northerly boundary of the 210 acre right
of first refusal parcel will run north of the buffer area and undisturbed area identified in Lehigh’s
reclamation plan as shown on Attachment 2. This parcel provides a natural scenic backdrop to
Attachment 1
R-14-98 Page 5
the Preserve as seen from the PG&E trail with a thick vegetative canopy consisting of oak,
madrone, buckeye, bay laurel and brush, and partially obscures the West Material Storage Area.
2. 55-acre parcel
The second right of first refusal parcel is approximately 55 acres, and is located north of the
recently lowered East Material Storage Area providing a scenic backdrop to the eastern portion
of the PG&E trail, the Preserve and Rancho San Antonio County Park. The 55 acre parcel also
includes a seasonal tributary which flows into Permanente Creek on the County Park property.
Conditional Grant Deed
The 55 acre parcel is also proposed to be subject to a conditional grant deed delivered to the
District. In the future, if Lehigh raises the elevation of the East Material Storage Area for waste
materials storage, the District can record the conditional grant deed and take fee ownership to
this 55 acre parcel. The conditional grant deed, trail easements and right of first refusal parcels
are discussed in further detail in the terms and conditions section later in this report.
USE AND MANAGEMENT
Planning Considerations
The property where the existing Quarry Trail and new segment of the Quarry Trail will be built
are within the City of Palo Alto and are zoned OS (Open Space), requiring a 10-acre minimum
lot size. The Palo Alto property is not included in the existing Lehigh Quarry Reclamation Plan,
and the City of Palo Alto does not have a mining ordinance; therefore, it is unlikely the City of
Palo Alto would allow expansion of the quarry operation. In addition, the steepness and
constrained access of the Palo Alto property makes future development of this property unlikely.
The 210 acre and 55 acre right of first refusal parcels are located within unincorporated Santa
Clara County and are zoned HS (Hillside).
During the District’s Vision Plan, the conservation values of land were analyzed within the
District boundary. The two trail easement areas contain land that has medium to high
conservation value containing California Buckeye plant community which is a designated
sensitive plant community by the California Department of Fish and Wildlife. The right of first
refusal parcels scored low to medium in terms of conservation value. However, these parcels are
very important as the scenic backdrop to the Rancho San Antonio Open Space Preserve, Rancho
San Antonio County Park and the cities and towns located to the north. The trail easement and
right of first refusal properties are both identified as part of an intact habitat area (2 to 10 square
miles in size) that is adjacent to critical linkage for wildlife and habitat.
PRELIMINARY USE AND MANAGEMENT PLAN
The Preliminary Use and Management Plan will take effect at the close of escrow of each
property interest and remain effective until the plan is amended or a Comprehensive or Master
Use and Management Plan is prepared. The existing Quarry trail easement will remain open for
continuation of existing public trail users. Once the new segment of the Quarry Trail is
identified, the proposed trail construction will be subject to further environmental review and
public input. If the District purchases right of first refusal parcels in the future, these properties
will be maintained in a natural condition and no changes to land use are anticipated. If changes
Attachment 1
R-14-98 Page 6
to land use are proposed in the future, the plan would be subject to further environmental review
and public input.
Public Access: The existing Quarry trail to remain open for public use.
Trail Use Designation: When the new segment of the Quarry trail is identified and built, the trail
will be designated for hiking and equestrian use.
Patrol: Routine patrol of the property.
Signs: Preserve boundary signs and regulations to be installed where appropriate.
Name: When the new segment of the Quarry trail easement is built and recorded, the trail will
be named as an addition to the Monte Bello Open Space Preserve.
Dedication: Indicate your intention to rededicate the amended Quarry trail easement as public
open space. Indicate your intention to defer dedication of the new segment of the Quarry trail
until it is completed.
Site Safety Inspection: Preliminary site safety inspection has been conducted and there are no
known safety hazards on the properties.
CEQA COMPLIANCE
Project Description
The District will receive a widened trail easement for the existing Quarry Trail which will
continue to be open for public trail use and maintained in a natural condition. This widened
easement will allow for future improvements to the trail to reduce over-steep portions, and
address other aspects of the trail as it exists that do not meet District trail standards. The net
effect is anticipated to result in water quality improvements, since the existing trail width is too
narrow to allow room to meet our fish-friendly (and hiker-friendly) trail construction standards.
The District will also receive a new trail easement, which will be “floating” until the right
alignment for proper trail construction is determined on the ground. When that new segment of
the Quarry Trail is identified, an impact evaluation will be done at that time. Any bridges
required for the new trail would be clear span and not affect waters of the United States. Pre-
construction surveys would be conducted for cultural and biological resources. Trails would be
routed to avoid impacts to any identified sensitive resources.
If or when the District exercises its rights of first refusal on the 210 acre and 55 acre parcels in
the future, or if Lehigh activity on the EMSA ever triggers the right to record title to the 55 acre
parcel under the conditional deed, each of these properties would be maintained in a natural open
space condition.
CEQA Determination
The District concludes that this project will not have a significant effect on the environment. It is
categorically exempt from CEQA under Sections 15301, 15316, 15317, and 15325 of the CEQA
Guidelines as follows:
Attachment 1
R-14-98 Page 7
Section 15301 exempts the repair, maintenance, or minor alteration of existing public or private
structures, facilities, or topographical features, involving negligible or no expansion of use
beyond that existing at the time of the lead agency’s determination, including the construction of
a new trail and realignment of an existing trail. The project may include performing minor
erosion control work along the trails.
Section 15316 exempts the acquisition of land in order to create parks if the site is in a natural
condition and the management plan proposes to keep the area in a natural condition. The Use
and Management Plan specifies that the properties being transferred to the District will not be
developed and will remain in a natural condition.
Section 15317 exempts the acceptance of fee interests in order to maintain the open space
character of an area. Through the District’s right of first refusal, the District may receive fee
interest in two non-contiguous, undeveloped parcels of land and will maintain their open space
character. No new development is proposed as part of this project.
Section 15325 exempts transfers of ownership of interests in land in order to preserve open
space. This project provides for the future transfer to the District fee interest in two non-
contiguous open space parcels and two trail easements. The public trail easements will preserve
an open space corridor for future public recreational access. The District will ensure that the fee
and easement interests will be preserved for public open space purposes by incorporating the
lands and easement into Rancho San Antonio and Monte Bello Open Space Preserves.
This acquisition qualifies under all four sections.
The actions recommended in the Preliminary Use and Management Plan are also exempt under
section 15061(b)(3), as there is no possibility the recommended actions will have a significant
effect on the environment.
BUDGET CONSIDERATIONS
Savings/value of benefits
Staff estimates the value of the existing trail easement widening the new trail easement, the two
Grants of Rights of First Offer and First Refusal, and the Conditional Deed are $250,000.
In addition, the District’s one-half share of the costs awarded by the trial court, waived as part of
this settlement, is approximately $9,404. The value of the restored viewshed and related air and
water quality benefits from the reduced EMSA is impossible to estimate, but potential impacts to
these values have currently been reduced by approximately 80%.
Settlement of the case as proposed would also avoid approximately $70,000 in estimated
litigation costs in pursuing the appeal, as well as an additional presently unknown amount of
litigation costs if we were to win the appeal, as that would involve a remand back to the local
courts for correction of the adverse lower court ruling.
Costs/potential costs
The cost of the survey to amend the existing Quarry Trail is $1,250, and will be covered in this
year’s Real Property budget. The cost of recording and obtaining title insurance for the two trail
easements and two right of first refusal agreements are estimated at $5,000 will also be covered
by the Real Property budget. The cost to survey the new segment of the Quarry Trail is currently
Attachment 1
R-14-98 Page 8
estimated at $12,000 and will be budgeted when the trail alignment is identified and built which
is projected for Fiscal Year 2016-17.
If at some point in the future the District exercises its right of first refusal, the acquisition costs
would be based on fair market value at that time. The survey and subdivision costs would be
shared equally (50/50) by the District and Lehigh. Current cost estimates for surveying and
processing parcel divisions are estimated at between $50,000 and $75,000 or between $25,000
and $37,500 for the District’s portion of these costs. Any such future acquisition would, of
course, be brought to the Board for its consideration and direction.
BOARD COMMITTEE REVIEW
This litigation has been discussed by the full Board in closed session. It is not a project requiring
committee review.
PUBLIC NOTICE
The property owners of land located adjacent to or surrounding the subject property and Santa
Clara County Parks have been notified of this Agenda Item. The agenda and this report have
also been made available on the District’s website. Accordingly, all notice required by the
Brown Act has been provided.
NEXT STEPS
Upon approval by the Board of Directors, staff would proceed with recording the close of escrow
for the trail easements and two right of first refusal agreements; and take the next steps identified
in the Preliminary Use and Management Plan as contained in this report.
Attachments:
1. Resolution – Authorizing Acceptance of Real Property Rights
2. EMSA Before & After Photos
3. Location Map
4. Trail Easement Map
5. Summary of Terms and Conditions
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Michael Williams, Real Property Manager
Sheryl Schaffner, General Counsel
Graphics prepared by:
Jon Montgomery, GIS Intern
Attachment 1
Area ofDetail
£¤280
£¤85
210 acreRight of 1stRefusal Parcel
55 acre Right of 1st Refusal Parcel(Conditional Grant Deed)
newNew TrailEasement
Rancho San AntonioOpen SpacePreserve
Monte BelloOpen Space Preserve
Hidden Villa
Rancho San Antonio Co. Park
EMSA
351-09-003
351-12-067
351-09-023
351-11-081
351-09-025
351-09-022 351-10-037
351-10-005Lehigh Quarry
1000
2200
2400
2600
1
6
0
0
2800
40
0
600
1800
120
0
14
0
0
800
20
0
0
2000
26
0
0
800
600
600
600
80
0
600
1
8
0
0
1600
28
0
0
80
0
6
0
0
1
6
0
0
1400
600
600
16
0
0
1400
800
P e r m anenteCreekPermanenteCreek
Midpeninsula RegionalOpen Space District
Lehigh Trail Easement & Property Interests
July, 2014
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While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features.
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Mountain View
£¤101
£¤85
£¤280
600' area within which 200' easementwill be located as topographicalneeds indicate
200' Trail Easement
Existing Quarry Trail Easement
2500' Contour Interval (Centerline of Proposed Easement)
Existing Quarry Trail
Potential Trail on MROSD Property
Palo Alto City Boundary
Palo Alto City Boundary
MonteBelloRoad
Area ofDetail
Quarry TrailEasement
WMSA
Attachment 1
351-09-003
351-12-067
Hidden Villa
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Attachment 1
R-18-132
Meeting 18-37
November 14, 2018
AGENDA ITEM 7
AGENDA ITEM
Review and acceptance of the Fiscal Year 2017-18 Annual Financial Report
GENERAL MANAGER’S RECOMMENDATIONS
1. Review and accept the Fiscal Year 2017-18 Annual Financial Report
2. Approve a resolution to create a new Committed for Future Acquisitions and Capital Projects
Fund and to transfer a total of $13 million from the General Fund Unassigned Fund balance
as follows:
a. $9 million to Committed for Infrastructure Fund;
b. $3 million to Committed for Future Acquisitions and Capital Projects Fund; and
c. $1 million to Committed for Capital Maintenance Fund.
SUMMARY
Fiscal Year (FY) 2017-18 expenditures totaled $57.7 million, which is 1.9% below the final
adjusted budget of $58.8 million. The Board of Directors (Board) adopted the final adjusted budget
on May 9, 2018 (R-18-45). Revenue for FY2017-18 totaled $52.4 million, or 1% above the final
projected revenue. An additional $10.7 million was drawn on Measure AA bond funding.
The Unassigned Fund balance contains $13 million dollars more than the minimum fund balance
requirement of 30% of budgeted tax revenue. To ensure adequate funding for facility and other
infrastructure needs, as well as large cost maintenance repairs of District capital assets, the General
Manager and Controller recommend a total of $10 million be transferred to the Committed for
Infrastructure ($9 million) and the Committed for Capital Maintenance funds ($1 million).
Furthermore, to ensure funding of future land acquisitions and other capital projects (such as
purchase of San José Water Company watershed lands), the General Manager and Controller also
recommend the creation of the Committed for Future Acquisitions & Capital Projects Fund with a
corresponding initial transfer of $3 million. The recommended transfer of funds are listed below:
Committed for Infrastructure Fund $9 million
Committed for Future Acquisitions & Capital Projects Fund (new) $3 million
Committed for Capital Maintenance Fund $1 million
DISCUSSION
Revenues
The estimated revenue for FY2017-18 was $51.7 million. As of June 30, 2018, the District’s actual
total General Fund revenue came to $52.4 million, which is 1% above the revenue estimate. In
R-18-132 Page 2
addition, Measure AA bond funds provided $10.7 million for capital improvement projects within
the 25 portfolios.
Expenditures
The District ended the year with total expenditures of $57.7 million, which is approximately $6.3
million or 10% below the final adjusted budget. Excluding land purchases and debt service, total
expenditures were $37.9 million, which is $5.9 million or approximately 13% below the final
adjusted budget.
The District’s FY2017-18 total expenditures remained within the approved budget. Expenditures
by category are listed in Table 1A and by fund in Table 1B.
Table 1A – District Budget & Expenditures by Category
Table 1B – District Budget & Expenditures by Fund
Fund Balance
Before budget adjustments, the General Fund Unassigned Fund Balance increased by $5.4 million
from $23.9 million to $29.3 million. The District’s Fund Balance policy, as adopted by the Board
of Directors on October 26, 2016, states that the District is required to maintain a minimum
unassigned fund of 30% of budgeted tax revenues. The budgeted tax revenue for FY2018-19 is
$48,313,000, requiring the District to maintain a minimum General Fund Unassigned Fund
Balance of $14,493,900.
The General Manager and Controller recommend a transfer of a total of $13 million from the
Unassigned Fund Balance to the following funds:
DISTRICT EXPENDITURES
(All Fund)
FY2017-18
Adopted Budget
FY2017-18
Final Adjusted
Budget
FY2017-18
Year-End
Actuals
$ Change from
FY2017-18
Final Adjusted
Budget
% Spent of
FY2017-18
Final Adjusted
Budget
Salaries and Benefits 20,714,991$ 20,777,942$ 19,983,975$ (793,967)$ 96%
Services and Supplies 9,711,922$ 9,806,884$ 7,475,205$ (2,331,679)$ 76%
Total Operating Expenditures 30,426,913$ 30,584,826$ 27,459,180$ (3,125,646)$ 90%
Capital Expenditures 18,266,385$ 13,220,674$ 10,433,165$ (2,787,509)$ 79%
Land and Associated Costs 988,500$ 7,781,231$ 7,156,757$ (624,474)$ 92%
Debt Service 11,721,637$ 12,397,869$ 12,605,796$ 207,927$ 102%
Total Non-Operating Expenditures 30,976,522$ 33,399,774$ 30,195,718$ (3,204,056)$ 90%
TOTAL DISTRICT EXPENDITURES 61,403,435$ 63,984,600$ 57,654,898$ (6,329,702)$ 90%
DISTRICT EXPENDITURES
(By Fund)
FY2017-18
Adopted Budget
FY2017-18
Final
Adjusted
Budget
FY2017-18
Year-End
Actuals
$ Change from
FY2017-18
Final Adjusted
Budget
% Spent of
FY2017-18
Final Adjusted
Budget
Fund 10 - General Fund Operating 30,344,413$ 30,532,326$ 27,418,768$ (3,113,558)$ 90%
Fund 20 - Hawthorn Fund 166,500$ 95,500$ 40,412$ (55,088)$ 42%
Fund 30 - Measure AA Capital 12,637,845$ 13,956,384$ 12,038,108$ (1,918,276)$ 86%
Fund 40 - General Fund Capital 6,533,040$ 7,002,521$ 5,551,814$ (1,450,707)$ 79%
Fund 50 - Debt Service 11,721,637$ 12,397,869$ 12,605,796$ 207,927$ 102%
TOTAL DISTRICT EXPENDITURES 61,403,435$ 63,984,600$ 57,654,898$ (6,329,702)$ 90%
R-18-132 Page 3
Committed for Infrastructure Fund $9 million
Committed for Acquisition & Capital Projects Fund (new fund) $3 million
Committed for Capital Maintenance Fund $1 million
The recommended transfer of funds will set aside additional reserve funds for facility
infrastructure, future land acquisitions, and future capital projects, and help to withstand rising
costs assuming the current high construction market continues. With this transfer, the General
Fund Unassigned Fund Balance will be approximately $16.3 million, which is $1.8 million above
the required $14,493,900 (30% of 2018-19 projected revenues). A summary of the balances for
all District funds as of June 30, 2018 is shown in Table 2:
Table 2 – District Fund Balances (All Governmental Funds)
Operating Expenditures
Salaries and benefits ended the year at $20.0 million, or 4% below the final adjusted budget. This
included a $500,000 CalPERS pre-payment as a further contribution towards the District’s
unfunded pension liability. Salary savings were due to several vacancies during the course of the
fiscal year. Expenditures for Services and Supplies were $7.5 million or 24% below budget
primarily due to lower than budgeted spending in contract and outside services in most
departments. In addition, a number of maintenance projects were deferred and re-budgeted in
FY2018-19.
Fixed Assets and Capital Projects
Capital projects ended the year at $10.4 million, or approximately 21% below the final adjusted
budget. Capital project delays were associated with the following factors:
• Permitting delays from regulatory agencies and local jurisdictions
• Staff vacancies
• Additional scope/tasks that extended the project schedule
• Unpredictable weather patterns that delayed field/construction work
• Difficulties securing quality contractors due to competitive construction market
Fund
Balance as of
6/30/2018 Transfer Balance -
proposed
Minimum
Required GF
Unassigned
Fund Balance
Balance Above
Minimum
Required
Nonspendable for prepaid expenditures $ 35,968 $ - $ 35,968 N/A N/A
Restricted for debt service $ 5,791,164 $ - $ 5,791,164 N/A N/A
Restricted form Measure AA Projects $ 46,468,809 $ - $ 46,468,809 N/A N/A
Restricted for Hawthorn maintenance $ 1,466,982 $ - $ 1,466,982 N/A N/A
Restricted for General Fund Capital projects $ 7,043,765 $ - $ 7,043,765 N/A N/A
Committed for Equipment Replacement $ 3,000,000 $ - $ 3,000,000 N/A N/A
Committed for Natural Disasters $ 3,000,000 $ - $ 3,000,000 N/A N/A
General Fund Unassigned Fund $ 29,306,537 $ (13,000,000) $ 16,306,537 $ 14,493,900 $ 1,812,637
Committed for Capital Maintenance Fund $ 1,000,000 $ 1,000,000 $ 2,000,000 N/A N/A
Committed for Promissory Note $ 300,000 $ - $ 300,000 N/A N/A
Committed for Future Acquisitions & Capital Projects $ - $ 3,000,000 $ 3,000,000 N/A N/A
General Fund Infrastructure Reserve Fund $ 35,000,000 $ 9,000,000 $ 44,000,000 N/A N/A
132,413,225$ -$ 132,413,225$ 14,493,900$ 1,812,637$
R-18-132 Page 4
Land and Associated Costs
During the FY2017-18, the District purchased and preserved approximately 221 acres of open
space land at a total cost of $4.3 million. The District also received $55,000 in land gifts.
Highlights of land additions include:
• 9.37 acre Gupta-Kahn property and a 1.87-acre easement, El Sereno Open Space Preserve
• 153.59 acre Twin Creeks Property, Sierra Azul Open Space Preserve
• 0.28 acre Do property, Sierra Azul Open Space Preserve
• 0.83 acres from the Mt. Umunhum Ltd Partnership, along with an easement covering
12.23 acres, Sierra Azul Open Space Preserve
• 45 acre easement from the Chamberlain/Lundell Trust, Purisima Creek Redwoods Open
Space Preserve
Long-Term Debt and Debt Service
Debt service expenses in FY2017-18 totaled $12.6 million, consisting of $5.7 million in principal,
$5.7 million in interest, and $1.2 million for the cost of issuance and advance refunding related to
two bond issues during the fiscal year. The total also includes $2.6 million for debt service on
Measure AA General Obligation bonds.
Past Budget Performance
Table 3 below presents a comparison of FY2017-18 budget performance to the prior three fiscal
years. The operating budget expenditures have historically ranged between 91% and 98% of the
actual operating budget. The FY2017-18 operating expenses include a one-time $500,000
CalPERS pre-payment towards the District’s unfunded pension liability. During FY2017-18,
there were a large number of vacancies due to the retirement of several positions, which
generated larger than usual salary savings.
The total District budget has a wide range (81% to 99%). Beginning in FY2016-17, land
acquisitions are funded through budget amendments at the time the Board considers the
purchase. The new approach reflects the opportunistic nature of land purchases, which are not
guaranteed until an offer is accepted, the purchase approved, and escrow closed. This combined
with improved focus on project delivery should lead to a more predictable overall budget
utilization rate.
Table 3 – Past Performance
DISTRICT EXPENDITURES FY2014-15 FY2015-16 FY2016-17 FY2017-18
Operating Expenses 91%98%94%90%
Strategic Plan/Vision Plan 66%N/A N/A N/A
Capital (CAPEX)65%66%99%79%
Land & Assoc. Costs 51%71%101%92%
Property Management 131%74%N/A N/A
Debt Services 100%98%112%102%
TOTAL EXPENDITURES 81%86%99%90%
R-18-132 Page 5
Hawthorn Fund
The FY2017-18 expenditures from the Hawthorn Fund totaled $40,412, which is 58% below the
final adjusted budget of $95,500 (Table 4). Bee removal and roof wrapping of the Hawthorn
house were completed in FY2017-18.
Table 4 – Hawthorn Fund Budget and Expenditures
The Hawthorn Endowment Fund balance as of June 30, 2018 is $1.54 million.
FISCAL IMPACT
Approval of the proposed Fund Balance transfer results in a net-zero change to the General Fund,
decreasing the General Fund Unassigned Fund by $13 million and increasing the total of the three
committed funds (Infrastructure, Capital Maintenance and Future Acquisitions & Capital Projects)
by the same total of $13 million.
Table 5 – Proposed Fiscal Impact
BOARD COMMITTEE REVIEW
There was no prior Board Committee review for this agenda item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
Budget Category
FY2017-18
Adopted
Budget
FY2017-18
Final
Adjusted
Budget
FY2017-18
Year-End
Actuals
$ Change from
FY2017-18
Final Adjusted
Budget
% Spent of
FY2017-18
Final Adjusted
Budget
Operating Expenses 82,500$ 52,500$ 24,277$ (28,223)$ 46%
Capital Expenses 84,000$ 43,000$ 16,135$ (26,865)$ 38%
HAWTHORN TOTAL 166,500$ 95,500$ 40,412$ (55,088)$ 42%
Fund
Balance as of
6/30/2018 Transfer Balance -
proposed
Minimum
Required GF
Unassigned
Fund Balance
Balance Above
Minimum
Required
General Fund Unassigned Fund $ 29,306,537 $ (13,000,000) $ 16,306,537 $ 14,493,900 $ 1,812,637
Committed for Capital Maintenance Fund $ 1,000,000 $ 1,000,000 $ 2,000,000 N/A N/A
Committed for Future Acquisitions & Capital Projects $ - $ 3,000,000 $ 3,000,000 N/A N/A
General Fund Infrastructure Reserve Fund $ 35,000,000 $ 9,000,000 $ 44,000,000 N/A N/A
R-18-132 Page 6
NEXT STEPS
With acceptance of the audited financial statements, staff will work with Chavan & Associates to
complete the Comprehensive Annual Financial Report (CAFR) distribution to the Board and
District stakeholders, as well as submission to the Government Finance Officers Association
award program.
Attachments:
1. Annual Financial Report for the Fiscal Year Ending June 30, 2018
2. Resolution to transfer funds into the Committed for Infrastructure Reserve Fund,
Committed for Capital Maintenance Fund, and Committed for Future Acquisitions &
Capital Projects Fund
Responsible Department Head:
Stefan Jaskulak, Chief Financial Officer
Prepared by:
Andrew Taylor, Finance Manager
Contact Person:
Stefan Jaskulak, Chief Financial Officer
Basic Financial Statements
1
Attachment 1
Page Intentionally Left Blank
2
Attachment 1
GOVERNMENT-WIDE STATEMENTS
Statement of Net Position and Statement of Activities
The Statement of Net Position and the Statement of Activities summarize the entire District’s financial activities
and financial position.They are prepared on the same basis as is used by most businesses,which means they
include all the District’s assets and all its liabilities,as well as all its revenues and expenses.This is known as the
full accrual basis.The effect of all of the District’s transactions is taken into account,regardless of whether or
when cash changes hands, but all material internal transactions between District funds have been eliminated.
The Statement of Net Position reports the difference between the District’s total assets and the District’s total
liabilities,including all the District’s capital assets and all its long-term debt.The Statement of Net Position
presents information in a way that focuses the reader on the composition of the District’s net position,by
subtracting total liabilities from total assets.
The Statement of Net Position summarizes the financial position of all of the District’s Governmental Activities
in a single column.The District’s Governmental Activities include the activities of its General Fund,along with
all its Special Revenue Funds, Capital Projects Funds, and Debt Service Funds.
The Statement of Activities reports increases and decreases in the District’s net position.It is also prepared on
the full accrual basis,which means it includes all the District’s revenues and all its expenses,regardless of when
cash changes hands.This differs from the “modified accrual”basis used in the Fund financial statements,which
reflect only current assets, current liabilities, available revenues and measurable expenditures.
The Statement of Activities presents the District’s expenses first,listed by program.Program revenues –that is,
revenues which are generated directly by these programs -are then deducted from program expenses to arrive at
the net expense of each governmental program.The District’s general revenues are then listed in the
Governmental Activities and the Change in Net Position is computed and reconciled with the Statement of Net
Position.
Both these Statements include the financial activities of the District and the Midpeninsula Regional Open Space
District Financing Authority.This entity is legally separate but is a component unit of the District because it is
controlled by the District, which is financially accountable for the Authority’s activities.
3
Attachment 1
Assets
Current assets:
Cash and investments 132,551,342$
Accounts receivable:
Deposits 3,119,075
Rent 8,094
Interest 209,661
Due from other governments:
Taxes receivable 221
Other current assets 35,968
Total current assets 135,924,361
Noncurrent assets:
Notes receivable 115,248
Un amortized issuance costs 522,658
Non-depreciable capital assets 423,143,738
Capital assets, net of depreciation 38,976,095
Total noncurrent assets 462,757,739
Total Assets 598,682,100$
Deferred Outflows of Resources
OPEB adjustments 412,000
Pension adjustments 7,151,966
Deferred loss on early retirement of long-term debt 10,240,823
Total Deferred Outflows of Resources 17,804,789$
Liabilities
Current liabilities:
Accounts payable 2,423,768$
Deposits payable 96,568
Payroll and other liabilities 990,800
Accrued interest 2,504,291
Current portion of long-term liabilities 8,203,930
Total current liabilities 14,219,357
Noncurrent liabilities:
Long-term liabilities - net of current portion 252,063,016
Total Liabilities 266,282,373$
Deferred Inflows of Resources
OPEB adjustments 82,400
Pension adjustments 1,333,999
Total Deferred Outflows of Resources 1,416,399$
Net Position
Net investment in capital assets 312,120,869$
Restricted for:
Debt service 5,785,312
Hawthorne maintenance 1,466,982
Total restricted 7,252,294
Un restricted 29,414,954
Total Net Position 348,788,117$
Midpeninsula Regional Open Space District
Statement of Net Position
June 30, 2018
The notes to the financial statements are an integral part of this statement.
4
Attachment 1
Net (Expense)
Capital Revenue and
Charges for Grants and Changes in
Expenses Services Contributions Net Position
Governmental activities:
Land preservation 28,909,830$ 1,576,379$ 1,612,717$ (25,720,734)$
Interest and fiscal charges 8,193,228 --(8,193,228)
Depreciation 2,398,894 --(2,398,894)
Total governmental activities 39,501,952$ 1,576,379$ 1,612,717$ (36,312,856)
General revenues:
Property taxes 47,798,349
Investment earnings 1,045,124
Other revenues 1,126,058
Special item - loss on disposal of capital assets 26,553
Total general revenues and special item 49,996,084
Change in net position 13,683,228
Net position beginning 337,002,912
Prior period adjustment (GASB 75 Net OPEB Liability)(1,898,023)
Net position beginning as adjusted 335,104,889
Net position ending 348,788,117$
Midpeninsula Regional Open Space District
Statement of Activities
For the Fiscal Year Ended June 30, 2018
Program Revenues
The notes to the financial statements are an integral part of this statement.
295
Attachment 1
Page Intentionally Left Blank
6
Attachment 1
Fund Title Fund Description
General Fund The fund is the general operating fund of the District. It is used to
account for all financial resources. The major revenue sources for this
fund are property taxes, grant revenues and interest income.
Expenditures are made for land preservation and other operating
expenditures.
Measure AA Capital Projects Fund This fund is used to account for resources from bond proceeds and
expenditures for capital projects related to the Measure AA GO Bond.
GF Capital Projects Fund This fund is used to account for expenditures for capital projects not
related to any other capital projects funds.
Debt Service Fund This fund is used to account for accumulation of resources for, and the
payment of long-term debt principal, interest and related costs.
Resources are provided by General Fund transfers and interest income
on unspent funds.
FUND FINANCIAL STATEMENTS
MAJOR GOVERNMENTAL FUNDS
The funds described below were determined to be Major Funds by the District in fiscal year 2018.
7
Attachment 1
Measure AA GF Capital Debt Total
General Capital Projects Service Governmental
Fund Projects Fund Fund Fund Funds
Assets
Cash and investments 68,169,299$ 49,284,586$ 9,312,145$ 5,785,312$ 132,551,342$
Receivables:
Deposits 3,119,075 - - - 3,119,075
Rent 8,094 - - - 8,094
Interest 209,661 - - - 209,661
Due from other governments:
Taxes receivable 221 - - - 221
Other current assets 35,968 - - - 35,968
Due from other funds 5,119,189 1,285,387 674,707 5,852 7,085,135
Notes receivable 115,248 - - - 115,248
Total Assets 76,776,755$ 50,569,973$ 9,986,852$ 5,791,164$ 143,124,744$
Liabilities
Liabilities:
Accounts payable 809,865$ 676,149$ 937,754$ -$ 2,423,768$
Deposits payable 96,568 - - - 96,568
Due to other funds 1,654,787 3,425,015 2,005,333 - 7,085,135
Payroll and other liabilities 990,800 - - - 990,800
Total Liabilities 3,552,020 4,101,164 2,943,087 - 10,596,271
Deferred Inflows Of Resources
Unavailable revenues 115,248 - - - 115,248
Fund Balance
Nonspendable:
Prepaid expenditures 35,968 - - - 35,968
Restricted for:
Debt service - - - 5,791,164 5,791,164
Measure AA capital projects - 46,468,809 - - 46,468,809
Hawthorne maintenance 1,466,982 - - - 1,466,982
Capital projects - - 7,043,765 - 7,043,765
Committed for:
Infrastructure 35,000,000 - - - 35,000,000
Equipment replacement 3,000,000 - - - 3,000,000
Natural disasters 3,000,000 - - - 3,000,000
Capital maintenance 1,000,000 - - - 1,000,000
Promissory note 300,000 - - - 300,000
Unassigned 29,306,537 - - - 29,306,537
Total Fund Balance 73,109,487 46,468,809 7,043,765 5,791,164 132,413,225
Total Liabilities and Fund Balance 76,776,755$ 50,569,973$ 9,986,852$ 5,791,164$ 143,124,744$
Balance Sheet
Midpeninsula Regional Open Space District
June 30, 2018
Governmental Funds
The notes to the financial statements are an integral part of this statement.
8
Attachment 1
Total fund balance - governmental funds 132,413,225$
Amounts reported in the Statement of Net Position are different because:
Capital assets used in governmental activities are not financial resources and therefore are not
reported as assets in governmental funds.
Capital assets at cost 479,769,749$
Accumulated depreciation (17,649,916) 462,119,833
Principal on notes receivables are recorded as unearned revenue in the funds, which upon
collection is a current financial resource. In the government-wide financial statements,
repayment of the principal amount does not generate revenue in the statement of activities;
therefore, unearned revenue is not recorded.115,248
The difference between projected and actual amounts in pension and OPEB plans are not included in the
plans' actuarial study until the next fiscal year and are reported as deferred outflows or
inflows of resources in the statement of net position as follows:
OPEB adjustments:
Difference between actual and expected earnings (82,400)
Contribution subsequent to measurement date 412,000
Pension adjustment
Change in assumptions 2,365,101
Difference between actual and expected experience (275,001)
Difference between actual and expected earnings 579,041
Difference between employer's contributions and proportionate share of contributions 1,924,035
Change in employer's proportion (1,058,998)
Contribution subsequent to measurement date 2,283,789
Interest payable on long-term debt does not require the use of current financial resources and,
therefore, is not reported in the governmental funds.(2,504,291)
Discounts and premiums related to bond issues are recorded as other financing
sources and uses in the fund financial statements but are recorded as assets or liabilities
and amortized over the life of the bond in the statement of net position:
Premium 26,838,674$
Issuance cost (522,658) (26,316,016)
Deferred loss on early retirement of long-term debt is recorded in the Statement of Net Position as a deferred
outflow of resources and amortized on a straight line basis over the original life of the defeased bond.10,240,823
Long-term liabilities are not due and payable in the current year and therefore are not reported
as liabilities in the funds. Long-term liabilities at year-end consists of:
Bon ds 184,370,000$
Net pension obligations 11,022,824
Promissory notes 34,466,518
Compensated absences 1,723,930
Annual net OPEB obligation 1,845,000 (233,428,272)
Total net position - governmental activities 348,788,117$
Midpeninsula Regional Open Space District
Balance Sheet to the Statement of Net Position
June 30, 2018
Reconciliation of the Governmental Funds
The notes to the financial statements are an integral part of this statement.
9
Attachment 1
Measure AA GF Capital Debt Total
General Capital Projects Service Governmental
Fund Projects Fund Fund Fund Funds
Revenues:
Property taxes 45,347,807$ -$ -$ 2,450,542$ 47,798,349$
Grant income 553,281 1,059,436 --1,612,717
Property management 1,576,379 ---1,576,379
Investment earnings 853,729 102,684 (37,855) 145,635 1,064,193
Other revenues 347,983 ---347,983
Total revenues 48,679,179 1,162,120 (37,855) 2,596,177 52,399,621
Expenditures:
Current:
Land preservation:
Salaries and employee benefits 19,983,975 730,701 -- 20,714,676
Services and supplies 7,475,205 24,468 11,251 - 7,510,924
Capital outlay - 11,032,939 5,407,129 - 16,440,068
Debt service:
Principal --- 5,716,067 5,716,067
Advance refunding escrow ---676,232 676,232
Interest --- 5,720,001 5,720,001
Issuance cost -250,000 133,434 493,496 876,930
Total expenditures 27,459,180 12,038,108 5,551,814 12,605,796 57,654,898
Excess (deficiency) of revenues
over (under) expenditures 21,219,999 (10,875,988) (5,589,669) (10,009,619) (5,255,277)
Other financing sources (uses):
Transfers in --- 9,409,095 9,409,095
Transfers out (9,409,095) ---(9,409,095)
Payment to refunded debt
escrow agent ---(27,659,551) (27,659,551)
Issuance of refunding debt ---25,025,000 25,025,000
Issuance of debt -50,000,000 11,220,000 -61,220,000
Premium from debt issuances --1,413,434 6,832,305 8,245,739
Total other financing sources (uses)(9,409,095) 50,000,000 12,633,434 13,606,849 66,831,188
Net changes in fund balance 11,810,904 39,124,012 7,043,765 3,597,230 61,575,911
Fund balance beginning 61,298,583 7,344,797 -2,193,934 70,837,314
Fund balance ending 73,109,487$ 46,468,809$ 7,043,765$ 5,791,164$ 132,413,225$
Midpeninsula Regional Open Space District
Statement of Revenues, Expenditures and Changes in Fund Balance
Governmental Funds
For the Fiscal Year Ended June 30, 2018
The notes to the financial statements are an integral part of this statement.
10
Attachment 1
Total net change in fund balance - governmental funds 61,575,911$
Capital outlays are reported in governmental funds as expenditures. However, in the Statement of Activities, the
cost of those assets is allocated over their estimated useful lives as depreciation expense.
Expenditures capitalized as capital assets 17,411,441$
Depreciation expense (2,398,894)
Loss on disposal of capital asset (26,553) 14,985,994
Governmental funds do not report loss on disposal of capital assets. However, in the government-wide
statement of activities and changes in net position, the cost to dispose of capital assets, net any
proceeds, is accounted for as a special item.
Repayment of notes receivable is reported as revenue in the governmental funds because financial resources
were received and available during the fiscal year. In the statement of net position, the payment reduces
the principal balance of notes receivable and does not generate revenue in the statement of activities.(19,069)
Accreted interest on capital appreciation bonds is not recorded in the governmental funds but is required
to be recorded under the accrual basis of accounting in the government wide financial statements.(457,204)
The governmental funds report debt proceeds as an other financing source, while repayment of debt principal is
reported as an expenditure. Interest is recognized as an expenditure in the governmental funds when it is due.
The net effect of these differences in the treatment of long-term debt and related items is as follows:
Proceeds from the issuance of general obligation and parity bonds (86,245,000)$
Bond premium capitalized (8,245,739)
Deferred loss on early retirement of refunded bonds 4,113,597
Advance refunding of bonds 24,222,186
Repayment of bond principal 4,590,000
Repayment of promissory notes principal 1,126,067 (60,438,889)
Deferred loss on early retirement of long-term debt is amortized over the life of the debt in the statement of
activities. Amortization expense is not reported in the governmental funds.(590,802)
Prepaid issuance costs, discounts and premiums related to bond issues are recorded as other financing
sources and uses in the fund financial statements but are recorded as assets or liabilities
and amortized over the life of the bond in the statement of net position:
Amortization of issuance costs and premiums - net 776,874
In the Statement of Activities, compensated absences are measured by the amount earned during the year. In
governmental funds, however, expenditures for those items are measured by the amount of financial
resources used (essentially the amounts paid). This year, vacation earned exceeded the amounts used.93,617
In governmental funds, actual contributions to pension and OPEB plans are reported as expenditures in the
year incurred. However, in the government-wide statement of activities, only the current year pension
and OPEB expense as noted in the plans' valuation reports is reported as an expense, as adjusted for
deferred inflows and outflows of resources.(1,694,913)
Interest on long-term debt in the Statement of Activities differs from the amount reported in the governmental funds
because interest is recognized as an expenditure in the funds when it is due and thus requires the use of
current financial resources. In the Statement of Activities, however, interest expense is recognized as the interest
accrues, regardless of when it is due.(548,291)
Change in net position of governmental activities 13,683,228$
Midpeninsula Regional Open Space District
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Fiscal Year Ended June 30, 2018
Reconciliation of the Governmental Funds
to the Statement of Activities
The notes to the financial statements are an integral part of this statement.
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Page Intentionally Left Blank
12
Attachment 1
Notes to Financial Statements
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
NOTE 1 -SIGNIFICANT ACCOUNTING POLICIES
A.General
The Midpeninsula Regional Open Space District (the District) was formed in 1972 to acquire and
preserve public open space land in northern and western portions of Santa Clara County. In June
1976, the southern and eastern portions of San Mateo County were annexed to the District. The
District annexed a small portion of the northern tip of Santa Cruz County in 1992. In September 2004,
the District completed the Coastside Protection Program, which extended the District boundaries to
the Pacific Ocean in San Mateo County, from the southern borders of Pacifica to the San Mateo/Santa
Cruz County line.
B.Accounting Principles
The accounting policies of the District conform to generally accepted accounting principles as
prescribed by the Governmental Accounting Standards Board (GASB) and the American Institute of
Certified Public Accountants (AICPA).
C.Reporting Entity
As required by generally accepted accounting principles, these basic financial statements present the
Midpeninsula Regional Open Space District and its component unit. The component unit discussed in
the following paragraph is included in the District's reporting entity because of the significance of
their operational or financial relationships with the District.
Blended Component Unit. The District and the County of Santa Clara entered into a joint exercise
of powers agreement dated May 1, 1996, creating the Midpeninsula Regional Open Space District
Financing Authority (the Authority), pursuant to the California Government Code. The District is
financially accountable for the Authority, as it appoints a voting majority of the governing board; is
able to impose its will in the Authority; and the Authority provides specific financial benefits to, and
imposes specific financial burdens on, the District. The Authority was formed for the sole purpose of
providing financing assistance to the District to fund the acquisition of land to preserve and use as
open space. As such, the Authority is an integral part of the District, and accordingly, all of the
Authority's activity is blended within the accompanying debt service fund.
D.Basis of Presentation
Government-wide Financial Statements:
The government-wide financial statements (i.e., the Statement of Net Position and the Statement of
Activities) report information on all of the activities of the District.The Statement of Net Position
reports all assets, deferred outflows of resources, liabilities, deferred inflows of resources, and net
position.
The government-wide statements are prepared using the economic resources measurement focus. This
approach differs from the manner in which governmental fund financial statements are prepared.
Governmental fund financial statements, therefore, include the reconciliation with brief explanations
to better identify the relationship between the government wide statements and the statements for the
governmental funds.
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
The government-wide statement of activities presents a comparison between direct expenses and
program revenues for each function or program of the District’s governmental activities. Direct
expenses are those that are specifically associated with a service, program, or department and are
therefore clearly identifiable to a particular function. The District does not allocate indirect expenses
to functions in the statement of activities. Program revenues include charges paid by the recipients of
goods or services offered by a program, as well as grants and contributions that are restricted to
meeting the operational or capital requirements of a particular program. Revenues that are not
classified as program revenues are presented as general revenues of the District, with certain
exceptions. The comparison of direct expenses with program revenues identifies the extent to which
each governmental function is self-financing or draws from the general revenues of the District.
Fund Financial Statements:
Fund financial statements report detailed information about the District. The accounting and financial
treatment applied to a fund is determined by its measurement focus. All governmental funds are
accounted for using a flow of current financial resources measurement focus. With this measurement
focus, only current assets, deferred outflows,current liabilities and deferred inflows are generally
included on the balance sheet. The Statement of Revenues, Expenditures, and Changes in Fund
Balance for these funds present increases (i.e., revenues and other financing sources) and decreases
(i.e., expenditures and other financing uses) in net current assets.
E.Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized in the accounts and
reported in the financial statements.Government-wide financial statements are prepared using the
accrual basis of accounting.Governmental funds use the modified accrual basis of accounting.
Revenues -Exchange and Non-exchange Transactions:
Revenue resulting from exchange transactions, in which each party gives and receives essentially
equal value, is recorded under the accrual basis when the exchange takes place. On a modified accrual
basis, revenue is recorded in the fiscal period in which the resources are measurable and become
available. “Available” means the resources will be collected within the current fiscal period or are
expected to be collected soon enough thereafter to be used to pay liabilities of the current fiscal
period. For the District, “available” means collectible within the current period or within 90 days after
period-end.
Non-exchange transactions, in which the District receives value without directly giving equal value in
return, include property taxes, grants, and entitlements. Under the accrual basis, revenue from
property taxes is recognized in the fiscal period for which the taxes are levied. Revenue from grants
and entitlements is recognized in the fiscal period in which all eligibility requirements have been
satisfied. Eligibility requirements include timing requirements, which specify the period when the
resources are to be used or the fiscal period when use is first permitted; matching requirements, in
which the District must provide local resources to be used for a specific purpose; and expenditure
requirements, in which the resources are provided to the District on a reimbursement basis. Under the
modified accrual basis, revenue from non-exchange transactions must also be available before it can
be recognized.
15
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Deferred Outflows/Deferred Inflows:
A deferred outflow of resources is defined as a consumption of net position that applies to a future
period(s) and so will not be recognized as an outflow of resources (expenses/expenditure) until then.
A deferred inflow of resources is defined as an acquisition of net position that applies to a future
period(s) and so will not be recognized as an inflow of resources (revenues) until that time.
When applicable, unamortized portions of the gain and loss on refunding debt are reported as deferred
inflows and deferred outflows of resources, respectively. Deferred outflows and inflows of resources
are reported for the changes related to benefit plans. In addition, when an asset is recorded in
governmental fund financial statements but the revenue is not available, a deferred inflow of
resources is reported until such time as the revenue becomes available.
Unearned Revenue:
Unearned revenue arises when assets are received before revenue recognition criteria have been
satisfied. Grants and entitlements received before eligibility requirements are met are recorded as
deferred inflows from unearned revenue. In the governmental fund financial statements, receivables
associated with non-exchange transactions that will not be collected within the availability period
have been recorded as deferred inflows from unearned revenue.
Expenses/Expenditures:
On the accrual basis of accounting, expenses are recognized at the time a liability is incurred. On the
modified accrual basis of accounting, expenditures are generally recognized in the accounting period
in which the related fund liability is incurred, as under the accrual basis of accounting. However,
under the modified accrual basis of accounting, debt service expenditures, as well as expenditures
related to compensated absences and claims and judgments, are recorded only when payment is due.
Allocations of cost, such as depreciation and amortization, are not recognized in the governmental
funds. When both restricted and unrestricted resources are available for use, it is the District’s policy
to use restricted resources first, then unrestricted resources as they are needed.
F.Fund Accounting
The accounts of the District are organized into four funds with a separate set of self-balancing
accounts that comprise of the District’s assets, deferred outflows, liabilities, deferred inflows, fund
balance, revenues, and expenditures.
Major funds are defined as funds that have either assets, liabilities, revenues or expenditures/expenses
equal to ten percent of their fund-type total and five percent of the grand total. The General Fund is
always a major fund. The District may also select other funds it believes should be presented as major
funds.
The District reported all of its funds as major governmental funds in the accompanying financial
statements:
General Fund. The General Fund is the general operating fund of the District. It is used to account
for all financial resources. The major revenue sources for this fund are property taxes, grant revenues
and interest income. Expenditures are made for land preservation and other operating expenditures.
16
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Measure AA Capital Projects Fund. The Measure AA Capital Projects Fund is used to account for
resources from bond proceeds and expenditures for capital projects related to the Measure AA GO
Bond.
GF Capital Projects Fund. GF Capital Projects Fund is used to account for expenditures for capital
projects not related to any other capital projects funds.
Debt Service Fund. The Debt Service Fund is used to account for accumulation of resources for, and
the payment of long-term debt principal, interest and related costs. Resources are provided by General
Fund transfers and interest income on unspent funds.
G.Budgets and Budgetary Accounting
The District's Board of Directors adopts an annual operating budget for the District by major fund,on
or before June 30, for the ensuing fiscal period. The Board of Directors may amend the budget by
resolution during the fiscal period. The legal level of control, the level at which expenditures may not
legally exceed the budget, is at the category level.
H.Assets, Liabilities, and Equity
1. Cash and Cash Equivalents
The District’s cash deposits are considered to be cash on hand and cash in banks. Cash and
Cash Equivalents are generally considered short-term, highly liquid investments with a
maturity of three months or less from the purchase date.
2.Investments
Investments are recorded at fair value in accordance with GASB Statement No. 72, Fair Value
Measurement and Application. Accordingly, the change in fair value of investments is
recognized as an increase or decrease to investment assets and investment income.
Fair value is defined as the price that would be received to sell an asset or paid to transfer a
liability in an orderly transaction. In determining this amount, three valuation techniques are
available:
Market approach -This approach uses prices generated for identical or similar assets or
liabilities. The most common example is an investment in a public security traded in an
active exchange such as the NYSE.
Cost approach -This technique determines the amount required to replace the current
asset. This approach may be ideal for valuing donations of capital assets or historical
treasures.
Income approach -This approach converts future amounts (such as cash flows) into a
current discounted amount.
Each of these valuation techniques requires inputs to calculate a fair value. Observable inputs
have been maximized in fair value measures, and unobservable inputs have been minimized.
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
3.Prepaid Expenditures
The District has the option of reporting expenditures in governmental funds for prepaid items
either when purchased or during the benefiting period. The District has chosen to report the
expenditure during the benefiting period.
4.Capital Assets
Capital assets, which include land, buildings and improvements, furniture, equipment, and
construction in progress, are reported in the government-wide financial statements. Capital assets
are valued at cost when historical records are available and at an estimated historical cost when no
historical records exist. Donated capital assets are valued at their estimated fair market value on the
date received. Donated works of art and similar items and capital assets received in service
concession arrangements are reported at acquisition value. The District utilizes a capitalization
threshold of $1 for land, $25,000 for equipment, fixtures and vehicles, $50,000 for infrastructure,
improvements, buildings and structures.
Projects under construction are recorded at cost as construction in progress and transferred to the
appropriate asset account when substantially complete. Costs of major improvements and
rehabilitation of buildings are capitalized. Repair and maintenance costs are charged to expense
when incurred. Equipment disposed of, or no longer required for its existing use, is removed from
the records at actual or estimated historical cost, net of accumulated depreciation.
All capital assets, except land and construction in progress, are depreciated using the straight-line
method over the following estimated useful lives:
Assets Years
Structures/Improvements 50
Public Access Infrastructure 20 - 50
Equipment/Fixtures 5 -20
Vehicles 5
Software 5 - 10
5.Compensated Absences
In accordance with the District's memorandum of understanding with various employee groups,
employees accrue fifteen days of vacation during the first nine years of service, twenty days
between service years 10 and fourteen, twenty-one days between service years fifteen and
nineteen, twenty-three days between service years twenty and twenty-four, and twenty-five days
after twenty-five years of service. An employee may accumulate vacation time earned to a
maximum of two times the amount of his/her annual vacation accrual.
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Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Full-time employees accrue twelve days of sick leave: annually from the date of employment. An
employee may accumulate sick leave time earned on an unlimited basis. Upon resignation,
separation from service, or retirement from District employment, workers in good standing with
ten or more years of District employment shall receive a cash payment of the equivalent cash
value of accrued sick leave as follows:
Percentage of equiva le nt
cash value of accrued
Years of Employme nt sick leave
15-20 20%
16-20 25%
21 or more 30%
An employee hired before June 30, 2006, who retires from the District shall receive a cash
payment of the percentage of equivalent cash value or accrued sick leave based on years of
employment as described above, and apply the remainder of the equivalent cash value toward
his/her cost of retiree medical plan premiums and/or other qualified medical expenses. Upon
retirement, the amount qualified and designated for retiree medical costs shall be deposited in the
Retiree Health Savings (RHS) plan, set up by the District. The cost for maintaining the retiree's
RHS account and the annual fee for the reimbursement process of qualified medical expenses will
be paid for by the retiree.
An employee hired on or after July 1, 2006, who retires from the District may elect to receive
only a cash payment of the percentage of equivalent cash value of accrued sick leave based on
years of employment as described above.In all cases the equivalent cash value of accrued sick
leave will be based on current rate of pay as of the date of separation from District employment.
The District accrues for all salary-related items in the government-wide statements for which they
are liable to make a payment directly and incrementally associated with payments made for
compensated absences on termination.Compensated absences are liquidated by the fund that has
recorded the related liability. The long-term portion of governmental activities compensated
absences is liquidated primarily by the General Fund.
6.Long-Term/Noncurrent Obligations
In the government-wide financial statements, long-term debt and other long-term obligations are
reported as liabilities in the Statement of Net Position.
7.Debt Discount and Issuance Costs
Debt discounts, premiums, and prepaid issuance costs are capitalized as an offset to long-term
debt and amortized using the straight line method over the life of the related debt. Issuance costs
for the District's tax-exempt commercial paper short-term borrowings are expensed as incurred.
19
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
8.Fund Balance Classifications
In accordance with Government Accounting Standards Board 54, Fund Balance Reporting and
Governmental Fund Type Definitions, the District classifies governmental fund balances as
follows:
Nonspendable fund balance includes amounts that cannot be spent either because it is not in
spendable form or because of legal or contractual constraints.
Restricted fund balance includes amounts that are constrained for specific purposes which are
externally imposed by providers, such as creditors or amounts constrained due to
constitutional provisions or enabling legislation.
Committed fund balances includes amounts that are constrained for specific purposes that are
internally imposed by the government through formal action of the highest level of decision
ma king authority and does not lapse at period-end. Committed fund balances are imposed by
the District’s Committed fund balances were imposed by the District’s Board of Directors
resolution. Any changes to committed fund balance requires the approval of two-thirds of the
Board.
Committed fund balances were imposed by the District’s Board of Directors as follows:
o Infrastructure: $35 million; projected minimum requirement for expansion of field
and office facilities over the next five years.
o Equipment Replacement: $3 million; projected requirement for equipment and
vehicle replacement based on the amount of accumulated depreciation recorded on
capital assets in service.
o Natural Disasters: $3 million; amounts committed to respond quickly to a major fire,
earthquake or flood.
o Capital maintenance: $1 million; amounts committed to reserve for future capital
repairs and maintenance.
o Promissory Note: $0.3 million; amounts committed to payment of promissory note.
Assigned fund balance includes amounts that are intended to be used for specific purposes
that are neither considered restricted or committed. Fund balance may be assigned by the
General Manager, pursuant to Board Policy 3.07, if authorized by the Board of Directors to
make such designations.
Unassigned fund balance includes positive amounts within the general fund which has not
been classified within the above mentioned categories and negative fund balances in other
governmental funds.
The District uses restricted/committed amounts to be spent first when both restricted and
unrestricted fund balance is available unless there are legal documents/contracts that prohibit
doing this, such as a grant agreement requiring dollar for dollar spending. Additionally, the
20
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
District would first use committed, then assigned, and lastly unassigned amounts of unrestricted
fund balance when expenditures are made.
9.Net Position
Net position represents the difference between assets, deferred outflows of resources, liabilities
and deferred inflows of resources. Net investment in capital assets consists of capital assets, net
of accumulated depreciation, reduced by the outstanding balances of any borrowings used for the
acquisition, construction or improvement of those assets. In addition, deferred outflows of
resources and deferred inflows of resources that are attributable to the acquisition, construction,
or improvement of those assets or related debt also are included in the net investment in capital
assets component of net position. Net position is reported as restricted when there are limitations
imposed on its use either through the enabling legislation adopted by the District or through
external restrictions imposed by creditors, grantors, laws or regulations of other governments.
The District applies restricted resources when an expense is incurred for purposes for which both
restricted and unrestricted net position is available.
Unrestricted net position reflect amounts that are not subject to any donor-imposed restrictions.
This class also includes restricted contributions whose donor-imposed restrictions were met
during the fiscal period. A deficit unrestricted net position may result when significant cash
balances restricted for capital projects exist. Once the projects are completed, the restriction on
these assets are released and converted to capital assets.
10.Pension
For purposes of measuring the net pension liability and deferred outflows/inflows of resources
related to pensions, and pension expense, information about the fiduciary net position of the
Agency’s California Public Employees’ Retirement System (CalPERS) plan (the Plan) and
additions to/deductions from the Plan’s fiduciary net position have been determined on the same
basis as they are reported by CalPERS. For this purpose, benefit payments (including refunds of
employee contributions) are recognized when due and payable in accordance with the benefit
terms. Plan member contributions are recognized in the period in which the contributions are due.
Investments are reported at fair value.
GASB Statement No. 68, Accounting and Financial Reporting for Pensions -an amendment of
GASB Statement No. 27 (GASB Statement No. 68) requires that the reported results pertain to
liability and asset information within certain defined timeframes. Liabilities are based on the
results of actuarial calculations performed as of June 30, 2016. For this report, the following
timeframes are used for the District’s pension plans:
Valuation Date (VD) ....................................... June 30, 2016
Measurement Date (MD) ................................ June 30, 2017
Measurement Period (MP) .............................. June 30, 2016 to June 30, 2017
11.Other Postemployment Benefits Oher Than Pensions (OPEB)
For purposes of measuring the net OPEB liability, deferred outflows of resources and deferred
inflows of resources related to OPEB, and OPEB expense information about the fiduciary net
position of the District’s Retiree Benefits Plan (the Plan) and additions to/deductions from the
21
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Plan's fiduciary net position have been determined on the same basis as they are reported by the
Plan. For this purpose, the Plan recognizes benefit payments when due and payable in accordance
with the benefit terms.
12.Property Taxes
The District receives property tax revenue from Santa Clara and San Mateo Counties (the
Counties). The Counties are responsible for assessing, collecting and distributing property taxes
in accordance with state law. Secured property taxes are recorded as revenue when apportioned,
in the fiscal period of the levy. The counties apportion secured property tax revenue in
accordance with the alternate method of distribution prescribed by Section 4705 of the California
Revenue and Taxation Code. This alternate method provides for crediting each applicable fund
with its total secured taxes upon completion of the secured tax roll -approximately October 1 of
each year. Taxes are levied annually on July 1st, and one-half are due by November 1st and one-
half by February 1st. Taxes are delinquent after December 10th and April 10th, respectively.
Supplemental property taxes are levied on a pro-rata basis when changes in assessed valuation
occur due to the completion of construction or sales transactions. Liens on real property are
established on January 15th for the ensuing fiscal period.
On June 30, 1993, the Board of Supervisors adopted the "Teeter" method of property tax
allocation. This method allocates property taxes based on the total property tax billed. At year-
end, the Counties advances cash to each taxing jurisdiction equal to its current year delinquent
taxes. Once the delinquent taxes are collected, the revenue from penalties and interest remains
with each County and is used to pay the interest cost of borrowing the cash used for the advances.
13.Accounting Estimates
The presentation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect the reported amounts reported in the financial statements and
accompanying notes. Actual results may differ from those estimates.
I.Implemented New Accounting Pronouncements
GASB Statement No. 75, Accounting and Financial Reporting for Postemployment Benefits Other
Than Pensions.-The provisions in Statement 75 are effective for the fiscal year ended June 30,
2018.The primary objective of this Statement is to improve accounting and financial reporting by
state and local governments for postemployment benefits other than pensions (other postemployment
benefits or OPEB). It also improves information provided by state and local governmental employers
about financial support for OPEB that is provided by other entities.This Statement replaces the
requirements of Statements No. 45, Accounting and Financial Reporting by Employers for
Postemployment Benefits Other Than Pensions, as amended, and No. 57, OPEB Measurements by
Agent Employers and Agent Multiple-Employer Plans, for OPEB. Statement No. 74, Financial
Reporting for Postemployment Benefit Plans Other Than Pension Plans, establishes new accounting
and financial reporting requirements for OPEB plans.
The scope of this Statement addresses accounting and financial reporting for OPEB that is provided to
the employees of state and local governmental employers. This Statement establishes standards for
recognizing and measuring liabilities, deferred outflows of resources, deferred inflows of resources,
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
and expense/expenditures. For defined benefit OPEB, this Statement identifies the methods and
assumptions that are required to be used to project benefit payments, discount projected benefit
payments to their actuarial present value, and attribute that present value to periods of employee
service. Note disclosure and required supplementary information requirements about defined benefit
OPEB also are addressed.
In addition, this Statement details the recognition and disclosure requirements for employers with
payables to defined benefit OPEB plans that are administered through trusts that meet the specified
criteria and for employers whose employees are provided with defined contribution OPEB. This
Statement also addresses certain circumstances in which a nonemployer entity provides financial
support for OPEB of employees of another entity.
In this Statement, distinctions are made regarding the particular requirements depending upon
whether the OPEB plans through which the benefits are provided are administered through trusts that
meet the following criteria:
Contributions from employers and nonemployer contributing entities to the OPEB plan and
earnings on those contributions are irrevocable.
OPEB plan assets are dedicated to providing OPEB to plan members in accordance with the
benefit terms.
OPEB plan assets are legally protected from the creditors of employers, nonemployer
contributing entities, the OPEB plan administrator, and the plan members.
As of June 30, 2018, according to GASB 75, the District’s net OPEB liability must be recognized.
Therefore, the previous net OPEB liability as of June 30, 2017 in the amount of $1,898,023 has been
shown as a restatement of net position on the Statement of Activities as a separate line item.
GASB Statement No. 86, Certain Debt Extinguishment Issues. -The primary objective of this
Statement is to improve consistency in accounting and financial reporting for in-substance defeasance
of debt by providing guidance for transactions in which cash and other monetary assets acquired with
only existing resources—resources other than the proceeds of refunding debt—are placed in an
irrevocable trust for the sole purpose of extinguishing debt. This Statement also improves accounting
and financial reporting for prepaid insurance on debt that is extinguished and notes to financial
statements for debt that is defeased in substance. The requirements of this Statement are effective for
financial statements for periods beginning after June 15, 2017. Earlier application is encouraged.
This statement did not have an impact on the District’s financial statements.
J.Upcoming Accounting and Reporting Changes
GASB Statement No. 83, Certain Asset Retirement Obligations. -This Statement addresses
accounting and financial reporting for certain asset retirement obligations (AROs). An ARO is a
legally enforceable liability associated with the retirement of a tangible capital asset. A government
that has legal obligations to perform future asset retirement activities related to its tangible capital
assets should recognize a liability based on the guidance in this Statement. The requirements of this
Statement are effective for financial statements for periods beginning after June 15, 2018. Earlier
application is encouraged.
The District doesn’t believe this statement will have a significant impact on the District’s financial
statements.
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
GASB Statement No. 84, Fiduciary Activities.-The objective of this Statement is to improve
guidance regarding the identification of fiduciary activities for accounting and financial reporting
purposes and how those activities should be reported.
This Statement establishes criteria for identifying fiduciary activities of all state and local
governments. The focus of the criteria generally is on (1) whether a government is controlling the
assets of the fiduciary activity and (2) the beneficiaries with whom a fiduciary relationship exists.
Separate criteria are included to identify fiduciary component units and postemployment benefit
arrangements that are fiduciary activities. The requirements of this Statement are effective for
financial statements for periods beginning after December 15, 2018. Earlier application is
encouraged.
The District doesn’t believe this statement will have a significant impact on the District’s financial
statements.
GASB issued Statement No. 87, Leases. -The objective of this statement is to better meet the
information needs of financial statement users by improving accounting and financial reporting for
leases by governments. This statement increases the usefulness of governments’ financial statements
by requiring recognition of certain lease assets and liabilities for leases that previously were classified
as operating leases and recognized as inflows of resources or outflows of resources based on the
payment provisions of the contract. It establishes a single model for lease accounting based on the
foundational principle that leases are financings of the right to use an underlying asset. Under this
statement, a lessee is required to recognize a lease liability and an intangible right-to-use lease asset,
and a lessor is required to recognize a lease receivable and a deferred inflow of resources, thereby
enhancing the relevance and consistency of information about governments’ leasing activities. The
requirements of this statement are effective for the District’s fiscal year ending June 30, 2021.
The District doesn’t believe this statement will have a significant impact on the District’s financial
statements.
GASB Statement No. 88, Certain Disclosures Related to Debt, Including Direct Borrowings and
Direct Placements.-This Statement addresses additional information to be disclosed in the notes to
the financial statements regarding debt, including unused lines of credit; assets pledged as collateral
for the debt; and terms specified in debt agreements related to significant events of default with
finance-related consequences, significant termination events with finance-related consequences, and
significant subjective acceleration clauses. The requirements of this Statement are effective for
financial statements for periods beginning after June 15, 2018. Earlier application is encouraged.
The District doesn’t believe this statement will have a significant impact on the District’s financial
statements.
24
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
GASB Statement No. 89, Accounting for Interest Cost Incurred Before the End of the
Construction Period.-This Statement addresses interest costs incurred before the end of a
construction period be recognized as an expense in the period in which the cost is incurred for
financial statements prepared using the economic resources measurement focus. As a result, interest
cost incurred before the end of a construction period will not be included in the historical cost of a
capital asset reported in a business-type activity or enterprise fund. The requirements of this
Statement are effective for financial statements for periods beginning after December 15, 2019.
Earlier application is encouraged.
The District doesn’t believe this statement will have a significant impact on the District’s financial
statements.
NOTE 2 -CASH AND INVESTMENTS
Summary of Cash and Investments
The following summarizes deposits as of June 30, 2018:
Cash and
Cash Equivalents
Availa ble
Cash and Investments for Operations Restricted Total
Cash Deposits:
Cash in Banks 153,745$ 45,000$ 198,745$
Petty Cash 1,500 -1,500
Total Cash Deposits 155,245 45,000 200,245
Investments:
Calif ornia Local Age ncy Investment Fund 364,810 -364,810
CalTRUST -1,541,018 1,541,018
Brokerage Ac counts/Cash with Fiscal Age nts 16,827,082 62,308,237 79,135,319
Santa Clara County Pool 49,236,144 2,073,806 51,309,950
Total Investments 66,428,036 65,923,061 132,351,097
Total Cash and Investments 66,583,281$ 65,968,061$ 132,551,342$
Cash in Banks
Cash balances in banks are insured up to $250,000 per insured bank by the Federal Deposit Insurance
Corporation ("FDIC"). The District’s accounts are held with various banks. As of June 30, 2018,the
District’s bank balances exceeded FDIC coverage by $295,436.
25
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Fair Value Measurements
GASB 72 established a hierarchy of inputs to the valuation techniques above. This hierarchy has three
levels:
Level 1 inputs are quoted prices in active markets for identical assets or liabilities.
Level 2 inputs are quoted market prices for similar assets or liabilities, quoted prices for identical
or similar assets or liabilities in markets that are not active, or other than quoted prices that are
not observable
Level 3 inputs are unobservable inputs, such as a property valuation or an appraisal.
The District has the following investments with recurring fair value measurements as of June 30, 2018:
12 Months 13 - 24 25 - 60 More T han
Rating Fair Value or Less Months Months 60 Months
Money Market Accounts n/a 2,862,722$ n/a 2,862,722$ -$-$-$2.16%
Mutual Funds n/a -Level 2 ----0.00%
Municipal Bonds AAA/A-14,434,065 Level 2 3,468,263 2,812,818 6,892,840 1,260,144 10.91%
Corp/Gov Bonds AAA/A-46,486,163 Level 1 17,035,248 13,480,269 15,970,646 -35.12%
LAIF n/a 364,810 Level 2 364,810 ---0.28%
CalTrust A+f 1,541,018 Level 2 --1,541,018 -1.16%
Santa Clara County Pool n/a 51,309,950 Level 2 25,931,443 12,111,863 13,266,644 -38.77%
U.S. Obliga tions AA+/A-15,352,369 Level 1 2,498,624 9,765,007 3,088,738 -11.60%
Total Investments 132,351,097$ 52,161,110$ 38,169,957$ 40,759,886$ 1,260,144$ 100.00%
Maturities
Concen-
trationsInvestment Type
Input
Level
Cash in Santa Clara County Treasury
Santa Clara County is a fiscal agent of the District. The fair value of the District's investment in the
county pool is reported at amounts based on the District's pro-rata share of the fair value provided by the
County Treasurer for the entire portfolio (in relation to the amortized cost of the portfolio). The balance
available for withdrawal is based on the accounting records maintained by the County Treasurer, which is
recorded on the amortized costs basis. Santa Clara County investment pool funds were available for
withdrawal on demand and had an average maturity date of less than one year.
All cash and investments are stated at fair value. Pooled investment earnings are allocated monthly based
on the average cash and investment balances of the various funds of the County.
California Local Agency Investment Fund
The District is a participant in the Local Agency investment Fund (LAIF) that is regulated by California
Government Code Section 16429 under the oversight of the Treasurer of the State of California. The
District reports its investment in LAIF at the fair value amount provided by LAIF, which is the same as
the value of the pool share. The balance is available for withdrawal on demand, and is based on the
accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in
LAIF's investment portfolio are collateralized mortgage obligations, mortgage-backed securities, other
asset-backed securities, loans to certain state funds, and floating rate securities issued by federal agencies,
government-sponsored enterprises, United States Treasury Notes and Bills, and corporations. At June 30,
2018, these investments had an average maturity date of less than one year.
26
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Investment Trust of California
The District is a participant in the Investment Trust of California (CalTRUST) which is a California joint
powers authority that has been established by its members pursuant to an agreement. The California
Government Code provides that Public Agencies may purchase shares of beneficial interest issues by a
joint powers authority, such as CalTRUST, organized pursuant to the Section 6500 of the Act. The
District reports its investment in CalTRUST at the fair value amount provided by CalTRUST. The
District participates in the Medium-Term Fund with CalTRUST. The balance in this Medium-Term Fund
is available for withdrawal once a week (on Wednesdays), and is based on the net asset value per share on
the Wednesday of each week. Included in CalTRUST's investment portfolio for the Medium-Term Fund
are collateralized mortgage obligations, mortgage-backed securities, other asset-backed securities, loans
to certain state funds, and floating rate securities issued by federal agencies, government-sponsored
enterprises, United States Treasury Notes and Bills, and corporations. At June 30, 2018, these investments
had an average maturity date of 1.5 to 3.5 years.
Investments Authorized by Debt Agreements
The District must maintain required amounts of cash and investments with trustees or fiscal agents under
the terms of certain debt issues. These funds are used if the District fails to meet its obligations under
these debt issues.
Restricted for Debt Service
As of June 30, 2018, the District had $3,711,506 held by Zions bank as trustee, pledged to the payment or
security of its outstanding bond issues. The District also had money held by the Bank of New York during
the period (zero balance at period-end) which was pledged to the payment or security of its outstanding
bonds. All transactions associated with debt service were administered by the Bank.
Cash Restricted for Hawthorne Property Maintenance
On November 10, 2011, the District received the gift of the 79 acre Hawthorne property, in Portola
Valley, California, and an endowment of $2,018,445 to manage the property in perpetuity. The cash
balance restricted for this purpose at June 30, 2018 was $1,466,982.
27
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Policies and Practices
The District's Investment Policy and the California Government Code allow the District to invest in the
following, provided the credit ratings of the issuers are acceptable to the District and approved
percentages and maturities are not exceeded. The table below also identifies certain provisions of the
California Government Code or the District's Investment Policy where it is more restrictive:
Au thorized Investment Type
Maxim um
Remaining
Maturity
Maxim um Percentage of
Portfolio
Maxim um
Investment
in one Issuer
Medium Term Notes 5 years 30%No Limit
Money Market and Mutual Funds N/A 20%10%
U.S. Treasury Obliga tions 5 years No Limit No Limit
Federal Age ncy Securities 5 years No Limit No Limit
Banker's Ac ceptance 180 days 40%30%
Commercial P aper 270 days 25%10%
Negotiable Certificates of Deposit 5 years 30%No Limit
Repurchase Agr eements 1 year No Limit No Limit
Reverse Repurchase Agr eements 92 days 20%No Limit
Local Age ncy Investment Fund (LAIF)N/A $40 millio n per account No Limit
a)Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of
an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its
fair value to the changes in market interest rates.The District manages its exposure to interest rate
risk by investing in the Santa Clara County investment pool and LAIF,which had fair values of
approximately $7.5 billion and $90 billion, respectively as of June 30, 2018, and diversifying its
investments, as noted above, through the utilization of brokers.
b)Credit Risk
Credit risk is the risk of loss due to the failure of the security issuer. This is measured by the
assignment of a rating by a nationally recognized statistical rating organization. The investment with
the County’s investment pool is governed by the County’s general investment policy. The County’s
investments in 2018 included U.S. government securities or obligations explicitly guaranteed by the
U.S. government that are not considered to have credit risk exposure. See the schedule above for a
summary of the District’s ratings by investment type.
c)Custodial Credit Risk –Deposits
Custodial credit risk is the risk that in the event of a bank failure, the District’s deposits may not be
returned to it. The District does not have a policy for custodial credit risk for deposits. However, the
California Government code requires that a financial institution secure deposits made by State or
local governmental units by pledging securities in an undivided collateral pool held by a depository
regulated under State law (unless so waived by the governmental unit). The market value of the
pledged securities in the collateral pool must equal at least 110 percent of the total amount deposited
by the public agencies. California law also allows financial institutions to secure public deposits by
28
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
pledging first trust deed mortgage notes having a value of 150 percent of the secured public deposits
and letters of credit issued by the Federal Home Loan Bank of San Francisco having a value of 105
percent of the secured deposits.
d)Concentration of Credit Risk
Concentration of credit risk is the risk of loss attributed to the magnitude of an investor’s holdings in
a single issuer. The District’s investment in the County’s commingled pool is diversified by the
County Treasurer by limiting the percentage of the portfolio that can be invested in any one issuer’s
name.In vestments in U.S. Treasuries, U.S. Agency securities explicitly backed by the U.S., and
mutual and pooled funds are not subject to this limitation.
More than 5% of the County’s commingled pooled investments are invested with the Federal
National Mortgage Association, Federal Home Loan Bank, Federal Home Loan Mortgage
Corporation, and Federal Farm Credit Bank.
NOTE 3 -INTERFUND TRANSACTIONS
Interfund Receivables and Payables
Interfund transactions are reported as loans or transfers. The District utilizes interfund transactions to
account for funding received by the General Fund which is then distributed to the other funds for special
uses, such as payment of debt or capital project and to supplement other funding sources. Loans are
reported as interfund receivables and payables, as appropriate, and are subject to elimination upon
consolidation.
The following interfund loans were outstanding at fiscal year end June 30, 2018:
Fu nd
Due from Other
Fu nds
Due to Other
Fu nds
General Fund 5,119,189$ 1,654,787$
Measure AA Capital Projects Fund 1,285,387 3,425,015
GF Capital Projects Fund 674,707 2,005,333
Debt Service Fund 5,852 -
Total 7,085,135$ 7,085,135$
At June 30, 2018, interfund transfers consisted of the following:
Fu nd Tra nsfer In Tra nsfer Out
General Fund -$ 9,409,095$
Debt Service Fund 9,409,095 -
Total 9,409,095$ 9,409,095$
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
NOTE 4 -NOTES RECEIVABLE
On December 17, 1997, the District sold the title to and possession of a 50-year fee determinable estate
10-acre parcel near the Skyline Ridge Open Space Preserve. The District financed the purchase in the
amount of $288,800 over 25 years at a rate of 10% per annum. Monthly principal and interest payments
of $2,634 are due on the 1st of each month and late if not paid by the 10th, with the final payment
scheduled December 1, 2022. The outstanding balance at June 30, 2018 was $115,248.
NOTE 5 -CAPITAL ASSETS AND DEPRECIATION
Capital asset activity for the period ended June 30, 2018 is shown below:
Balance Deletions/Balance
Capital Assets June 30, 2017 Ad ditions Ad justments June 30, 2018
No n-depreciable:
Land 407,986,151$ 6,561,290$ -$ 414,547,441$
Construction in Progress 19,020,245 9,051,138 (19,475,086) 8,596,297
Total Non-Depreciable 427,006,396 15,612,428 (19,475,086)423,143,738
Depreciable:
Structure and Improvements 15,604,717 1,039,891 -16,644,608
Infrastructure 13,433,155 19,207,013 -32,640,168
Equipment 1,993,815 339,642 -2,333,457
Ve hicles 4,509,308 687,553 (189,083) 5,007,778
Total Depreciable 35,540,995 21,274,099 (189,083) 56,626,011
Less Accumulated Depreciatio n fo r:
Structure and Improvements (8,889,420)(435,131) -(9,324,551)
Infrastructure (2,958,829)(1,169,255) -(4,128,084)
Equipment (1,189,263)(154,643) -(1,343,906)
Ve hicles (2,376,040)(639,865) 162,530 (2,853,375)
Total Accumulated Depreciation (15,413,552) (2,398,894) 162,530 (17,649,916)
Total Depreciable Capital Assets - Net 20,127,443 18,875,205 (26,553) 38,976,095
Total Capital Assets - Net 447,133,839$ 34,487,633$ (19,501,639)$462,119,833$
30
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
NOTE 6 -LONG-TERM DEBT
The following is a summary of the changes in long-term debt for the period ended June 30, 2018:
Begin ning Ending Due Within
Long-term Obliga tions Balance Additions Deductions Balance One Year
Promissory Notes:
Current Interest 38,171,066$ -$ 12,731,067$ 25,439,999$ 1,200,000$
Capital Appreciation 15,474,708 - 8,894,106 6,580,602 -
Ac creted in terest 5,114,953 457,204 3,126,240 2,445,917 -
Unamortized Bond Premium 6,334,537 - 1,031,779 5,302,758 -
Subtotal Promissory Notes 65,095,264 457,204 25,783,192 39,769,276 1,200,000
Bonds:
Current Interest 102,715,000 86,245,000 4,590,000 184,370,000 5,280,000
Unamortized Bond Premium 14,140,465 8,245,739 850,288 21,535,916 -
Subtotal Bonds 116,855,465 94,490,739 5,440,288 205,905,916 5,280,000
Net Pension Obliga tion 10,121,906 900,918 -11,022,824 -
Net OP EB -1,845,000 -1,845,000 -
Compensated Ab sences 1,817,547 1,314,930 1,408,547 1,723,930 1,723,930
Total Long-term Obliga tions 193,890,182$ 99,008,791$ 32,632,027$ 260,266,946$ 8,203,930$
Promissory Notes
Daloia Land Purchase Contract Promissory Note
During the fiscal year ending 2003 the District entered into a land purchase contract promissory note in
the amount of $240,000. The promissory note bears interest at a fixed rate of 6.25% and matured October
10, 2017.
Hunt Living Trust Promissory Note
On April 1, 2003, the District entered into a $1,500,000 promissory note with the Hunt Living Trust as
part of a lease and management agreement. The note is due in full on April 1, 2023 and bears interest at
5.5% semi-annually through April 1, 2013 and 5.0% per annum until the maturity, or prior redemption, of
the note.
2012 Refunding Promissory Notes
On January 19,2012, the District advance refunded $34,652,643 in 1999 lease revenue bonds by issuing
$31,264,707 in promissory notes. The 2012 notes bear interest rates ranging from 2.00% to 6.04%. The
notes are a blend of current interest and capital appreciation notes maturing through 2042. The net
proceeds of $33,295,663 (after payment of $278,683 in underwriting fees, insurance, and other issuance
costs and a premium of $2,309,638) were used to purchase U.S government securities. Those securities
were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments
on the 1999 Series bonds. As a result, the 1999 Series bonds are considered to be defeased and the
liability for those bonds has been removed from the long-term debt in the financial statements. The 2012
Refunding Promissory Notes were partially defeased during fiscal year 2018 with issuance of the 2017
Refunding Bond as noted below.
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Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
2015 Refunding Promissory Notes
On January 22, 2015, the District advance refunded $29,986,962 in 2004 Revenue Bonds by issuing
$28,578,500 in promissory notes. The 2015 notes bear interest rates ranging from 2.00% to 5.00%. The
notes are current interest notes maturing through 2035.The net proceeds of $28,325,491 (after payment of
$253,009 in underwriting fees, insurance, and other issuance costs and a premium of $4,948,500) were
used to purchase U.S government securities. Those securities were deposited in an irrevocable trust with
an escrow agent to provide for all future debt service payments on the 2004 Revenue Bonds. As a result,
the 2004 Revenue Bonds are considered to be defeased and the liability for those bonds has been removed
from the long-term debt in the financial statements.
Revenue and General Obligation Bonds
2011 Revenue Bonds
On May 19, 2011, the Authority, on behalf of the District, issued $20,500,000 of 2011 Revenue Bonds for
the purpose of acquiring land to preserve and use as open space and pay bond issue and related costs. The
Bonds are not general obligations. Each period, the District will appropriate revenues-mainly limited
properly tax collections that Santa Clara County and San Mateo County allocate to the District –to pay its
obligations under a Lease Agreement for use and occupancy of District land in addition to other District
debt and lease obligations unrelated to this financing. The Current Interest Bonds bear interest at 2.0% to
6.0% and are due semi-annually on March 1 and September 1. Principal payments on the Current Interest
Bonds are due annually September 1. This Bond was partially defeased during fiscal year 2017 with
issuance of the 2016 Refunding Series A and B Green Bonds as noted below.
2015A and 2015B General Obligation Bonds
On July 29, 2015, the District issued $40,000,000 of 2015A general obligation bonds and $5,000,000 of
2015B federally taxable general obligation bonds to finance certain projects authorized by voters. The
bonds bear interest from 1.5% to 5% and are due semi-annually on March 1 and September 1. The bonds
were issued at a premium of $2,559,224 with an underwriter’s discount of $107,599 and issuance costs of
$170,000.
2016A and 2016B Refunding Green Bonds
On September 8, 2016 the District issued $54,490,000 of 2016 Refunding Series A and $2,920,000 2016
Refunding Series B Green Bonds for the purpose of refunding its outstanding obligations under the 2007
Series A Revenue Refunding Bonds and prepay a portion of its obligations under the 2011 Lease Revenue
Bonds. As a result,the 2007 Series A Revenue Refunding Bonds and the 2011 Lease Revenue Bonds are
considered to be defeased and the liability for those bonds has been removed from the government-wide
financial statement of net position.
The refunding resulted in a difference between the reacquisition price and the net carrying amount of the
old debt of $5,032,161, which is reported as a deferred outflow on the government-wide statement of net
position. This difference, reported in the accompanying financial statements as a deduction from bonds
payable, is being charged to operations through fiscal year 2036 using the straight-line method. The
District completed the refunding to obtain an economic gain (difference between the present value of the
old and the new debt service payments) of $12,694,440.
The 2016 Refunding Green Bonds Series A bears interest from 2.0% to 5.0% and the Series B bears
interest of 0.73%. Interest for both Series A and B are due semi-annually on March 1 and September 1.
32
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Principal payments for Series A begins September 2017 and are due annually thereafter until September
2036. Series B has only one principal payment in September 2017.
2017 Series A Refunding Green Bonds
On December 13, 2017 the District issued $25,025,000 of 2017 Refunding Green Bonds for the purpose
of partially refunding its outstanding obligations under the 2012 Refunding Promissory Notes. The
proceeds of the 2017 Refunding Green Bonds, together with $676,232 of other District funds, were used
to defease and redeem $11,605,000 principal amount of the District’s outstanding 2012 Current Interest
Notes and $8,894,106 initial principal of the District’s outstanding 2012 Capital Appreciation Notes,
collectively, the 2012 Refunding Promissory Notes. The amounts defeased have been removed from the
government-wide financial statement of net position.
The refunding resulted in a difference between the reacquisition price and the net carrying amount of the
old debt of $4,113,597, which is reported as a deferred outflow on the government-wide statement of net
position. This difference, reported in the accompanying financial statements as a deduction from bonds
payable, is being charged to operations through fiscal year 2033 using the straight-line method. The
District completed the refunding to obtain an economic gain (difference between the present value of the
old and the new debt service payments) of $8,882,524.
The 2017 Refunding Green Bonds bears interest from 3.125% to 5.0%. Interest is due semi -annually on
March 1 and September 1. Principal payments begin September 2025 and are due annually thereafter until
September 2037.
2017 Series B Parity Bonds
On December 13, 2017, the District issued $11,220,000 of 2017 parity bonds to finance portion of the
cost of acquiring and improving staffing facilities for use by the District. The bonds bear interest of 5%
and are due semi-annually on June 30 and December 30. The bonds were issued at a premium of
$1,413,434 and issuance costs of $133,434.
2018 General Obligation Bonds
On February 1, 2018, the District issued $50,000,000 of 2018 general obligation bonds to finance 25
projects specified in Measure AA. The bonds bear interest from 2% to 5% and are due semi-annually on
March 1 and September 1. The bonds were issued at a premium of $3,691,291 with an issuance costs of
$455,462.
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Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
The following schedule summarizes the District’s outstanding promissory notes and bonds as of June 30,
2018:
Origin al Begin ning Ending
Long Term Debt Issue Balance Additions Retirements Balance
Promisso ry Notes:
Daloia Note 240,000$ 11,067$ -$ 11,067$ -$
Hunt Note 1,500,000 1,500,000 - - 1,500,000
2012 Refunding Note Current Int.15,790,000 14,109,999 - 11,985,000 2,124,999
2012 Refunding Note Cap Apprec.15,474,708 15,474,708 - 8,894,106 6,580,602
2015 Refunding Note 23,630,000 22,550,000 - 735,000 21,815,000
Subtotal Promisso ry Notes 56,634,708 53,645,774 - 21,625,173 32,020,601
Bo nds:
2011 Lease Revenue 20,500,000 1,080,000 - 150,000 930,000
2015A General Obliga tion Bonds 40,000,000 40,000,000 - - 40,000,000
2015B General Obliga tion Bonds 5,000,000 4,225,000 - 875,000 3,350,000
2016 Refunding Bond 57,410,000 57,410,000 - 3,565,000 53,845,000
2017 Refunding Bond 25,025,000 - 25,025,000 - 25,025,000
2017 Parity Bond 11,220,000 - 11,220,000 - 11,220,000
2018 General Obliga tion Bonds 50,000,000 - 50,000,000 - 50,000,000
Subtotal Bo nds 209,155,000 102,715,000 86,245,000 4,590,000 184,370,000
Accreted Interest:
2012 Refunding Note 5,114,953 457,204 3,126,240 2,445,917
Subtotal Accreted Interest 5,114,953 457,204 3,126,240 2,445,917
Unamo rtized Bond Premium 20,475,002 8,245,739 1,882,067 26,838,674
Total Long Term Debt 265,789,708$ 181,950,729$ 94,947,943$ 31,223,480$ 245,675,192$
The promissory notes future debt service requirements as of June 30, 2018 were as follows:
Year Ending June 30,Prin cipal
Remaining
Ac cretion Interest Total
2019 1,200,000$ -$ 1,194,875$ 2,394,875$
2020 1,285,000 - 1,136,775 2,421,775
2021 1,370,000 - 1,084,025 2,454,025
2022 1,445,000 - 1,029,625 2,474,625
2023 3,040,000 - 963,950 4,003,950
2024-2028 6,495,000 - 3,496,875 9,991,875
2029-2033 12,951,057 7,108,082 1,694,125 21,753,264
2034-2038 4,234,544 2,400,400 142,750 6,777,694
Total Debt Service 32,020,601$ 9,508,482$ 10,743,000$ 52,272,083$
34
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
The bonds future debt service requirements as of June 30, 2018 were as follows:
Year Ending June 30,Prin cipal
Remaining
Ac cretion Interest Total
2019 5,280,000$ -$ 7,996,117$ 13,276,117$
2020 7,830,000 -7,417,788 15,247,788
2021 7,025,000 -7,161,901 14,186,901
2022 6,675,000 -6,895,263 13,570,263
2023 6,990,000 -6,589,537 13,579,537
2024-2028 40,580,000 -27,230,790 67,810,790
2029-2033 25,970,000 -18,586,245 44,556,245
2034-2038 41,445,000 -12,814,639 54,259,639
2039-2043 20,960,000 -6,400,600 27,360,600
2044-2048 18,975,000 -2,181,300 21,156,300
2049-2053 2,640,000 -52,800 2,692,800
Total Debt Service 184,370,000$-$ 103,326,980$287,696,980$
Amortization of the deferred loss on early retirement of long-term debt for the fiscal period ended June
30, 2018 was as follows:
Begin ning Balance 6,976,997$
Ad dition 4,113,597
Am ortization (849,771)
Ending Balance 10,240,823$
NOTE 7 -RENTAL INCOME
The District rents certain land and structures to other entities under operating leases with terms generally
on a month-to-month basis. Rental income of $1,211,878 was received during the period ended June 30,
2018.
NOTE 8 -CALPERS PENSION PLAN
Pension Plan
General Information about the Pension Plans
Plan Description -The District provides benefits to eligible employees through cost-sharing multiple
employer defined benefit pension plans (the Plan(s)) administered by the California Public Employees’
Retirement System (CalPERS). Members of the Plan include all permanent employees working full-time.
Benefit provisions under the Plans are established by State statute and District resolution. CalPERS
issues publicly available reports that include a full description of the pension plans regarding benefit
provisions, assumptions and membership information that can be found on the CalPERS website.
Benefits Provided -CalPERS provides service retirement and disability benefits, annual cost of living
adjustments and death benefits to plan members, who must be public employees and beneficiaries.
Benefits are based on years of credited service, equal to one year of full-time employment. Members
with five years of total service are eligible to retire at age 55 with statutorily reduced benefits. All
35
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
members are eligible for non-industrial disability benefits after 10 years of service. The death benefit is
the Optional Settlement 2W Death Benefit. The cost of living adjustments for the Plan are applied as
specified by the Public Employees’ Retirement Law.
The Plans’ provisions and benefits in effect at June 30, 2018, are summarized as follows:
Ti er 1 PEPRA
Bene fit formul a 2% @ 55 2% @ 6 2
Be ne fit ve sting s chedul e 5 Ye ar s 5 Ye ar s
Be ne fit payme nt s Mo nthl y f or Li fe Monthly for Life
Re tirement age 55 62
Mo nthl y be ne fits as a % o f eligible compens at ion 2.0% to 2.5% 2.00%
Re qui red e mpl oyee contribut ion r at es 8.000% 6.250%
Re qui red e mpl oyer contribution rat es 10.110% 6.533%
Mi scel lane ous
Employees Covered –At June 30, 2018, the following employees were covered by the benefit terms for
the Plan:
Miscellane ous
Ac tive 141
Tr ans ferred 50
Se par at ed 67
Re tired 70
To tal 328
Contributions -Section 20814(c) of the California Public Employees’ Retirement Law requires that the
employer contribution rates for all public employers be determined on an annual basis by the actuary and
shall be effective on the July 1 following notice of a change in the rate. Funding contributions for the
Plan are determined annually on an actuarial basis as of June 30 by CalPERS. The actuarially
determined rate is the estimated amount necessary to finance the costs of benefits earned by employees
during the year, with an additional amount to finance any unfunded accrued liability. The District is
required to contribute the difference between the actuarially determined rate and the contribution rate of
employees.For the year ended June 30, 2018,the District contributed $2,283,789 to the plan.
Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions
As of June 30,2018, the District reported net pension liabilities for its proportionate shares of the net
pension liability of the Plan as follows:
Miscella neous $ 11,022,824
Proportio nate Share of
Net Pensio n
Liability/(Asset)
The District’s net pension liability for the Plan is measured as the proportionate share of the net pension
liability. The net pension liability of the Plan is measured as of June 30, 2017, and the total pension
liability for the Plan used to calculate the net pension liability was determined by an actuarial valuation
36
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
as of June 30, 2016 using standard procedures. The District’s proportion of the net pension liability was
based on a projection of the District’s long-term share of contributions in to the pension plan relative to
the projected contributions of all participating employers,as actuarially determined. The District’s
proportionate share of the net pension liability for the Plan as of fiscal years June 30, 2017 and 2018 was
as follows:
Miscellaneous
Proportion - June 30, 2017 0.29137%
Proportion - June 30, 2018 0.27962%
Change - Increase/(Decrease)-0.01175%
For the fiscal year ended June 30, 2018,the District recognized pension expense of $3,297,743. At fiscal
year June 30,2018, the District reported deferred outflows of resources and deferred inflows of resources
related to pensions from the following sources:
Deferre d
Outflo ws o f
Reso urces
Deferre d
Inflo ws of
Reso urces
Changes of As sumptions 2,365,101$ -$
Differences between Expected and Ac tual Experience -275,001
Differences between Projected and Actual Investment Earnings 579,041 -
Differences between Employer's Contributions and P roportionate
Share of Contributions 1,924,035 -
Change in Employer's Proportion -1,058,998
Pension Contributions Made Subsequent to Measurement Date 2,283,789 -
To tal 7,151,966$ 1,333,999$
The District reported $2,283,789 as deferred outflows of resources related to contributions subsequent to
the measurement date that will be recognized as a reduction of the net pension liability in the year ended
June 30,2019. Other amounts reported as deferred outflows of resources and deferred inflows of
resources related to pensions will be recognized as pension expense as follows:
1,275,768$
1,630,830
971,367
(343,787)
-
-
3,534,178$
Fi scal Year
En ding June 30:
Thereafter
To tal
Deferre d
Outflo ws/
(Inflo ws ) of
Reso urces
2019
2020
2021
2022
2023
37
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Actuarial Assumptions -The total pension liabilities in the June 30, 2016 actuarial valuations were
determined using the following actuarial assumptions:
Valuation Date June 30, 2016
Measurement Date June 30, 2017
Actuarial Cost Method Entry-Age Normal Cost
Method
Actuarial Assumptions:
Discount Rate 7.15%
Inflation 2.75%
Payroll Growth 3.00%
Projected Salary Increase (1)
Investment Rate of Return 7.5% (2)
Mortality (3)
(1) Varies by age and service
(2) Net of pension plan investment expenses, including inflation
(3) Derived using CalPERS' membership data for all funds
Discount Rate -The discount rate used to measure the total pension liability was 7.15 percent for each
Plan.To determine whether the municipal bond rate should be used in the calculation of a discount rate
for each plan, CalPERS stress tested plans that would most likely result in a discount rate that would be
different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out
of assets. Therefore, the current 7.15 percent discount rate is adequate and the use of the municipal bond
rate calculation is not necessary. The long term expected discount rate of 7.15 percent will be applied to
all plans in the Public Employees Retirement Fund (PERF). The cash flows used in the testing were
developed assuming that both members and employers will make their required contributions on time and
as scheduled in all future years. The stress test results are presented in a detailed report called “GASB
Crossover Testing Report” that can be obtained at CalPERS’ website under the GASB 68 section.
CalPERS is scheduled to review all actuarial assumptions as part of its regular Asset Liability
Management (ALM) review cycle that is scheduled to be completed in February 2018. Any changes to
the discount rate will require Board action and proper stakeholder outreach. For these reasons, CalPERS
expects to continue using a discount rate net of administrative expenses for GASB 67 and 68 calculations
through at least the 2017-18 fiscal year. CalPERS will continue to check the materiality of the difference
in calculation until such time as we have changed our methodology.
The long-term expected rate of return on pension plan investments was determined using a building-
block method in which best-estimate ranges of expected future real rates of return (expected returns, net
of pension plan investment expense and inflation) are developed for each major asset class.
In determining the long-term expected rate of return, CalPERS took into account both short-term and
long-term market return expectations as well as the expected pension fund cash flows. Using historical
returns of all the funds’ asset classes, expected compound returns were calculated over the short-term
(first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected
nominal returns for both short-term and long-term, the present value of benefits was calculated for each
fund. The expected rate of return was set by calculating the single equivalent expected return that arrived
at the same present value of benefits for cash flows as the one calculated using both short-term and long-
38
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated
above and rounded down to the nearest one quarter of one percent.
The table below reflects the long-term expected real rate of return by asset class. The rate of return was
calculated using the capital market assumptions applied to determine the discount rate and asset
allocation.
New
Strategic Real Return Real Return
Asset Class Allocation Years 1 - 10 (a)Years 11+ (b)
Global Equity 47.00%4.90% 5.38%
Fixed Income 19.00%0.80% 2.27%
Inflation Sensitive 6.00%0.60% 1.39%
Private Equity 12.00%6.60% 6.63%
Real Estate 11.00%2.80% 5.21%
Infrastructure and Forestland 3.00%3.90% 5.36%
Liquidity 2.00%-0.40%-0.90%
Total 100.00%
(a) An expected inflation of 2.5% used for this period.
(b) An expected inflation of 3.0% used for this period.
Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate
-The following presents the District’s proportionate share of the net pension liability for the Plan,
calculated using the discount rate for the Plan, as well as what the District’s proportionate share of the net
pension liability would be if it were calculated using a discount rate that is 1-percentage point lower or 1-
percentage point higher than the current rate:
Miscellaneo us
1% Decrease 6.15%
Net Pension Liabilit y 19,462,398$
1% Decrease 7.15%
Net Pension Liabilit y 11,022,824$
1% Increase 8.15%
Net Pension Liabilit y 4,033,017$
Pension Plan Fiduciary Net Position -Detailed information about each pension plan’s fiduciary net
position is available in the separately issued CalPERS financial reports.
39
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
NOTE 9 -POSTEMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS
Plan Description -The District joined the California Employers' Retiree Benefit Trust (CERBT), an
agent multiple-employer defined benefit postemployment healthcare plan administered by CalPERS. See
eligibility requirements below. Retiree benefit continues to surviving spouse if retiree elects survivor
annuity under CalPERS retirement plan. The OPEB plan’s audited financial statements are available at
https://www.calpers.ca.gov/docs/forms-publications/gasb-75-schedule-changes-fiduciary-net-position-
2017.pdf.
Benefits Provided -The following is a summary of the plan benefits provided:
El igibility:Retire directly from the District under CalPER (age 50 and 5
years of service)
Continue participation in PEMHCA
Retiree Medical Benefit:District pays retiree medical premiums up to:
- $300/month effective 1/1/07
- $350/month effective 1/1/09
Must be at le ast equal to statutory PEMHCA minim um ($122
in 2015, $125 in 2016)
PEMHCA Administrative Fe e:District pays CalPERS administrative fees (0.32% of premiums
for 2015/16)
Surviving Spo use Co ntinuatio n:Retiree beneift continues to surviving spouse if retiree elects
survivor annuity under CalPERS retirement plan
Employees Covered by Benefit Terms -At June 30, 2017 (the valuation date), the benefit terms
covered the following employees:
Ac tive employees 138
Inactive employees 31
To tal emplo yees 169
Contributions -The District makes contributions based on an actuarially determined rate and are
approved by the authority of the District’s Board. Total contributions during the year were $412,000.
Total contributions included in the measurement period were $513,000. The actuarially determined
contribution for the measurement period was $609,000. The District’s contributions were 4.01%of
payroll during the measurement period June 30, 2017 (reporting period June 30, 2018). Employees are
not required to contribute to the plan.
40
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Actuarial Assumptions -The following summarized the actuarial assumptions for the OPEB plan
included in this fiscal year:
Valuatio n Date:June 30, 2017
Measurement Date:June 30, 2017
Actuarial Co st Metho d:Entry age normal, level precentage of payroll
Amo rtizatio n Period:10.2 years
Asset Valuatio n Metho d:Investment ga in s and lo ses spread over 5 year rolling period
Actuarial Assumptio ns:
Disco unt Rate 6.75%
General Inflation 2.75%
Payroll Increases - Aggr egate - 3%
- Merit - CalPERS 1997-2015 experience study
Medical Tre nd - Non-medicare - 7.5% for 2019, decreasing to an ultimate
rate of 4.0% in 2076 and la ter years
- Medicare - 6.5% for 2019, decreasing to an ultimate rate of
4.0% in 2076 and la ter years
PEMHCA Minimum Increases 4.25%
Mo rt ality, Retirement,
Disability, Te rm inatio n CalPERS 1997-2015 experience study
Mo rt ality Improvement Post-retirement mortalit y projected fully generational wit h
Society of Actuaries Scale MP-2017
Healthcare Participatio n for
Fu ture Retirees
- Currently covered: 90%
- Currently waived: 60%
Discount Rate -The projection of cash flows used to determine the discount rate assumed that the
District contribution will be made at rates equal to the actuarially determined contribution rates. Based on
those assumptions, the OPEB plan's fiduciary net position was projected to cover all future OPEB
payments. Therefore, the discount rate was set to be equal to the long-term expected rate of return which
was applied to all periods of projected benefit payments to determine the total OPEB liability.
Long-Term Expected Rate of Return -The long-term expected rate of return on OPEB plan
investments was determined using a building-block method in which expected future real rates of return
(expected returns, net of OPEB plan investment expense and inflation) are developed for each major asset
class. These ranges are combined to produce the long-term expected rate of return by weighting the
expected future real rates of return by the target asset allocation percentage and by adding expected
inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset
class are summarized in the following table:
Asset Class
Percentage of
Po rt fo lio
Lo ng-Term
Ex pected Rate of
Return
Global Equity 57.00%4.820%
Fixe d Income 27.00%1.470%
TIPS 5.00%1.290%
Commodities 3.00%0.840%
REIT s 8.00%3.760%
To tal 100.00%3.535%
41
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Net OPEB Liability -The District's net OPEB liability was measured as of June 30, 2017 (measurement
date), and the total OPEB liability used to calculate the net OPEB liability was determined by an actuarial
valuation as of June 30, 2017 (valuation date) for the fiscal year ended June 30, 2018 (reporting date).
The following summarizes the changes in the net OPEB liability during the year ended June 30, 2018, for
the measurement date of June 30, 2017:
Fi scal Year Ended June 30, 2018
(Measurement Date June 30, 2017)
To tal OPEB
Liability
Plan Fi duciary
Net Po sitio n
Net OPEB
Liability
Balance at June 30,2017 4,585,000$ 2,580,000$ 2,005,000$
Service cost 313,000 -313,000
Interest in Total OPEB Liabilit y 326,000 -326,000
Employer contributions -513,000 (513,000)
Employer implicit subsidy ---
Employee contributions ---
Balance of diff between actual and exp experience ---
Balance of diff between actual and exp earnings ---
Balance of changes in assumptions ---
Ac tual investment income -287,000 (287,000)
Ad ministrative expenses -(1,000) 1,000
Benefit payments (113,000) (113,000)-
Other ---
Net changes 526,000 686,000 (160,000)
Balance at June 30, 2018 5,111,000$ 3,266,000$ 1,845,000$
Covered Payroll at Measurement Date 12,802,887$
Total OPEB Liabilit y as a % of covered payroll 39.92%
Plan Fid. Net P osition as a % of T otal OP EB Liabilit y 63.90%
Service cost as a % of covered payroll 2.44%
Net OP EB Liabilit y as a % of covered payroll 14.41%
Deferred Inflows and Outflows of Resources -At June 30, 2018, the District reported deferred
outflows of resources and deferred inflows of resources related to OPEB from the following sources:
Deferre d
Outflo ws of
Reso urces
Deferre d
Inflo ws of
Reso urces
Difference between actual and expected experience -$ -$
Difference between actual and expected earnings -(82,400)
Change in assumptions --
OP EB contribution subsequent to measurement date 412,000 -
To tals 412,000$ (82,400)$
42
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Of the total amount reported as deferred outflows of resources related to OPEB, $412,000 resulting from
District contributions subsequent to the measurement date and before the end of the fiscal year will be
included as a reduction of the net OPEB liability in the year ended June 30, 2019. Other amounts reported
as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in
OPEB expense as follows:
Year Ended June 30,
2019 (20,600)$
2020 (20,600)
2021 (20,600)
2022 (20,600)
2023 -
Thereafter -
To tal (82,400)$
OPEB Expense -The following summarizes the OPEB expense by source during the year ended June
30, 2018, for the measurement date of June 30, 2017:
Service cost 313,000$
Interest in TOL 326,000
Expected investment in come (184,000)
Other -
Employee contributions -
Difference between actual and expected experience -
Difference between actual and expected earnings (20,600)
Change in assumptions -
Ad ministrative expenses 1,000
OPEB Ex pense 435,400$
The following summarizes changes in the net OPEB liability as reconciled to OPEB expense during the
year ended June 30, 2018, for the measurement date of June 30, 2017:
1,845,000$
(2,005,000)
(160,000)
Changes in deferred outflows -
Changes in deferred in flows 82,400
Employer contributions 513,000
OPEB Ex pense 435,400$
Net OP EB lia bilit y ending
Net OP EB lia bilit y beginin g
Change in net OP EB lia bilit y
43
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Sensitivity to Changes in the Discount Rate -The net OPEB liability of the District, as well as what the
District's net OPEB liability would be if it were calculated using a discount rate that is one percentage
point lower or one percentage point higher, is as follows:
5.75%
(1% Decrease )
6.75%
(Curre nt Rate)
7.75%
(1% Increase )
Net OP EB Liabilit y 2,619,000$ 1,845,000$ 1,212,000$
Disco unt Rate
Sensitivity to Changes in the Healthcare Cost Trend Rates -The net OPEB liability of the District, as
well as what the District's net OPEB liability would be if it were calculated using healthcare cost trend
rates that are one percentage point lower or one percentage point higher than current healthcare cost trend
rates, is as follows:
3.25%
(1% Decrease )
4.25%
(Curre nt Rate)
5.25%
(1% Increase )
Net OP EB Liabilit y 1,646,000$ 1,845,000$ 2,109,000$
Tre nd Rate
NOTE 10 -JOINT VENTURES (JOINT POWERS AGREEMENTS)
The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; injuries to employees; and natural disasters. Prior to July 1, 2002, the District managed and
financed these risks by purchasing commercial insurance. On July 1, 2002, the District joined the
California Joint Powers Insurance Authority (CAL JPIA). CAL JPIA is composed of 119 California
public entities and is organized under a joint powers agreement pursuant to California Government Code
Section 6500 et seq. The purpose of CAL JPIA is to arrange and administer programs for the pooling of
self-insurance losses, to purchase excess insurance or reinsurance, and to arrange for group-purchased
insurance for property and other coverages. CAL JPIA's pool began covering claims of its members in
1978. Each member government has an elected official as its representative on the Board of Directors.
The Board operates through a nine member Executive Committee.
During the past three fiscal periods, none of the programs of protection have had settlements or judgments
that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured
liability coverage from coverage in the prior period.
Self-Insurance Programs of the CAL JPIA
General and Automobile Liability
Each government member pays a primary deposit to cover estimated losses for a fiscal year (claims year).
General liability (GL) coverage includes bodily injury, personal injury, or property damage to a third
party resulting from a member activity. The GL program also provides automobile liability coverage. Six
months after the close of a fiscal period, outstanding claims are valued. A retrospective deposit
computation is then made for each open claims year. Costs are spread to members as follows: the first
$30,000 to $750,000 are pooled based on member's share of costs under $30,000; costs in excess of
$750,000 are shared by the members based upon each individual member's payroll. Costs of covered
claims above $5,000,000 are currently paid by reinsurance. The protection for each member is
$50,000,000 per occurrence, up to $50,000,000.
44
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
Worker's Compensation
The District also participates in the Worker's Compensation program administered by CAL JPIA. Pool
deposits and retrospective adjustments are valued in a manner similar to the General Liability pool. The
District is charged for the first $50,000 of each claim. Costs from $50,000 to $100,000 per claim are
pooled based on the member's losses under its retention level. Costs between $100,000 and $2,000,000
per claim are pooled based on payroll. Costs from $2,000,000 to $5,000,000 are paid by excess insurance
purchased by CAL JPIA. The excess insurance provides coverage to statutory limits.
Purchased Insurance
Environmental Insurance
The District participates in the Pollution and Remediation Legal Liability Program, which is available
through CAL JPIA. The policy provides coverage for both first and third party damages, including certain
types of cleanups; fuel spill or hazmat incidents; member listed non-owned disposal sites; above ground
and underground storage tanks; and for sudden and gradual pollution at or from property, streets, sanitary
sewer trunk lines and storm drain outfalls owned by the District. Coverage is on a claims-made basis.
There is a $50,000 deductible. CAL JPIA has a limit of $50,000,000 for the three-year coverage period.
The current coverage period is July 2017 through July 1, 2020. Each member of CAL JPIA has a
$10,000,000 aggregate limit during the three-year period. The current coverage period is July 2017
through July 1, 2020.
Property Insurance
The District participates in the All-Risk property program of CAL JPIA which includes all-risk coverage
for real and personal property (such as scheduled buildings, office furniture, equipment, vehicles, etc).
This insurance is underwritten by several insurance companies. Property is currently insured according to
a schedule of covered property submitted by the District to CAL JPIA. The All-Risk deductible is $5,000
per occurrence; $1,000 for non-emergency vehicles. Premiums for the coverage are paid annually and are
not subject to retroactive adjustments.
Boiler & Machinery Insurance
The District participates in the optional coverage for boiler and machinery, which is purchased separately
under the property program. Coverage is for physical damage for sudden and accidental breakdown of
boilers and machinery, and electrical injury. There is a $5,000 per accident or occurrence deductible.
Crime Insurance
The District participates in the crime program of CAL JPIA in the amount of $1,000,000 per claim, with a
$2,500 per occurrence deductible. Insurance provides coverage for employee dishonesty, failure to
faithfully perform duties, forgery, counterfeiting, theft, robbery, burglary, and computer fraud. Premiums
are paid annually and are not subject to retroactive adjustments.
Special Event Tenant User Liability Insurance
The District participates in the special events program of CAL JPIA which provides liability insurance
when District premises are used for special events. The insurance premium is paid by the tenant user to
45
Attachment 1
Midpeninsula Regional Open Space District
Notes to the Basic Financial Statements
June 30, 2018
the District according to a schedule. The District then pays the insurance arranged through CAL JPIA.
There is no deductible and the District is added as additional insured. Liability limits are purchased in $1
million per occurrence increments.
Vendors/Contractors Program
General liability coverage with or without professional liability is offered through CAL JPIA to
vendors/contractors who otherwise could not meet the District’s minimum insurance requirement: $1
million per occurrence, $2 million in aggregate.
Cyber Liability Program
The cyber liability program is partially covered under the liability program, and partially held through a
stand-alone coverage program. Cyber liability provides coverage for both first-and third-party claims.
First party coverage includes privacy, regulatory claims, security breach response, business income loss,
dependent business income loss, digital asset restoration costs, and cyber-extortion threats, while third-
party coverage includes privacy liability, network security liability, and multimedia liability. Members
work directly with the reinsurer to investigate and respond to claims. There is a $1 million per occurrence
limit of coverage,$1 million aggregate limit per policy period per member, and a $10 million aggregate
limit of coverage for all members per policy period.
NOTE 11 -COMMITMENTS AND CONTINGENCIES
The District may be exposed to various claims and litigation during the normal course of business.
However, management believes there were no matters that would have a material adverse effect on the
District’s financial position or results of operations as of June 30, 2018.
NOTE 12 -SUBSEQUENT EVENTS
Management has reviewed subsequent events and transactions that occurred after the date of the financial
statements through the date the financial statements were issued. The financial statements include all
events or transactions, including estimates, required to be recognized in accordance with generally
accepted accounting principles. Management has determined that there are no nonrecognized subsequent
events that require additional disclosure.
46
Attachment 1
Required Supplementary Information
47
Attachment 1
Page Intentionally Left Blank
48
Attachment 1
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY SCHEDULES
This schedule presents a comparison of the original budget,final budget and actual revenues and expenditures
for General Fund. The schedule presents the difference between the final budget and actuals.
PENSION SCHEDULES
These schedules present information that shows the District's proportionate share of the pension liability in the
cost sharing pools,actuarial information,and contributions.The proportionate share information is useful in
determining the District's liability on relation to all other entities in the pool.
POSTEMPLOYMENT BENEFIT SCHEDULES
These schedules present information that shows the District's total other postemployment benefits (OPEB),plan
fiduciary net position, and contributions related to retiree healthcare benefits provided by the District.
49
Attachment 1
Variance with
Final Budget
Actual Positive -
Original Final (GAAP Basis)(Negative)
Revenues:
Property taxes 44,839,000$ 45,403,688$ 45,347,807$ (55,881)$
Grant income 191,000 191,000 553,281 362,281
Property management 1,197,092 1,197,092 1,576,379 379,287
Investment earnings 636,000 820,000 853,729 33,729
Other revenues 464,501 464,501 347,983 (116,518)
Total revenues 47,327,593 48,076,281 48,679,179 602,898
Expenditures:
Current
Salaries and employee benefits 21,923,124 21,974,034 19,983,975 1,990,059
Services and supplies 9,702,951 9,809,954 7,475,205 2,334,749
Capital outlay 84,000 43,000 - 43,000
Total expenditures 31,710,075 31,826,988 27,459,180 4,367,808
Excess (deficiency) of revenues
over (under) expenditures 15,617,518 16,249,293 21,219,999 4,970,706
Other financing sources (uses):
Transfers in - - - -
Transfers out - - (9,409,095) (9,409,095)
Total other financing sources (uses)- - (9,409,095) (9,409,095)
Net change in fund balance 15,617,518 16,249,293 11,810,904 (4,438,389)
Fund balance beginning 61,298,583 61,298,583 61,298,583 -
Fund balance ending 76,916,101$ 77,547,876$ 73,109,487$ (4,438,389)$
Budgeted Amounts
Midpeninsula Regional Open Space District
Budget to Actual (GAAP)
For the Fiscal Year Ended June 30, 2018
Schedule of Revenues, Expenditures and Changes in Fund Balance
General Fund
The notes to the financial statements are an integral part of this statement.
50
Attachment 1
Midpeninsula Regional Open Space District
Schedule of Pension Plan Contributions
June 30, 2018
Mi scellane ous Pl an
Plan Me as ur ement Date 2017 2016 2015 2014
Fiscal Ye ar Ended 2018 2017 2016 2015
Contractually Requi red Contribut ions 1,763,650$ 1,514,352$ 1,358,520$ 1,461,069$
Contribut ions in Re lation to Cont ractual ly Required Cont ributions 2,283,789 2,529,862 4,788,977 1,343,244
Contri bution Defi ciency (Exc ess)(520,139)$ (1,015,510)$ (3,430,457)$ 117,825$
Covered P ayr oll (Fiscal Ye ar )12,802,887$ 11,834,150$ 9,862,578$ 8,994,979$
Contri butions as a Percentage of Co vered P ayr ol l 17.84% 21.38% 48.56% 14.93%
Notes to Sche dul e:
Val uation Dat e:June 3 0, 2 016
As sumptions Used:Entr y Age Method used for Ac tuarial Cost Method
Le ve l Percentage o f Payr oll and Direct Rat e Smo othing
3.8 Ye ars Remaini ng Amortizat ion Period
Inf lation Assumed at 2.7 5%
Investment Rate of Returns set at 7.5%
CalP ERS mortality tabl e using 20 year s of membe rship data fo r al l funds
** Fiscal ye ar 2 015 wa s the first year o f implementation, the refore only four years ar e shown.
51
Attachment 1
Midpeninsula Regional Open Space District
Schedule of Net Pension Liability Proportionate Shares
June 30, 2018
Mi scel lane ous Plan
Plan Me as ur ement Date 2017 2016 2015 2014
Fi scal Ye ar Ende d 2018 2017 2016 2015
Proportion o f Net Pension Liability 0.27962% 0.29137% 0.41627% 0.39847%
Proportionat e Shar e of Ne t Pension Li ability 11,022,824$ 10,121,906$ 11,420,126$ 9,848,203$
Co ve red P ayr oll 11,834,150$ 9,862,578$ 8,994,979$ 8,448,635$
Proporti onat e Shar e of NPL as a % of Cove red P ayr ol l 93.14% 102.63% 126.96% 116.57%
Pl an's Fi duc iary Ne t Posi ti on as a % o f the TPL 82.04% 80.93% 79.23% 83.64%
** Fi scal ye ar 2 015 wa s the first ye ar o f impl ementation, t he refore only four ye ar s ar e shown.
52
Attachment 1
Midpeninsula Regional Open Space District
Schedule of Contributions for Postemployment Benefits
June 30, 2018
Fi scal Ye ar
En ded June 30,
2018
Ac tuarially determined contribution (ADC)609,000$
Less: actual contribution in relation to AD C (513,000)
Contribution deficiency (excess)96,000$
Covered payroll for the fiscal year 2017/18 12,802,887$
Contributions as a percentage of covered payroll 4.01%
No tes to Schedule:
Assumpti ons and Methods
Va lu ation Date:June 30, 2017
Measurement Date:June 30, 2017
Ac tuarial Cost Method:Entry age normal, level precentage of payroll
Am ortization Period:10.2 years
Asset Valu ation Method:
Ac tuarial Assumptions:
Discount Rate 6.75%
General Inflation 2.75%
Payroll Increases
Medical Trend
PEMHCA Min im um Increases 4.25%
Mortalit y, Retirement,
Disabilit y, Termination
CalPERS 1997-2015
experience study
Mortalit y Improvement
Healthcare Participation for Future Retirees - Currently covered: 90%
- Currently waived: 60%
Other Notes
GASB 75 requires a schedule of contributions for the la st ten fiscal years, or for as many years as are availa ble
if less than ten years are availa ble. GASB 75 was adopted as of June 30, 2018.
Investment ga in s and lo ses spread over 5 year rollin g
period
Post-retirement mortalit y projected fully generational wit h
Society of Ac tuaries Scale MP -2017
- Non-medicare - 7.5% for 2019, decreasing to an ultimate
rate of 4.0% in 2076 and la ter years
- Medicare - 6.5% for 2019, decreasing to an ultimate rate
of 4.0% in 2076 and later years
- Aggr egate - 3%
- Merit - CalPERS 1997-2015 experience study
53
Attachment 1
Midpeninsula Regional Open Space District
Schedule of Changes in Total OPEB Liability
June 30, 2018
Fi scal Ye ar
En ded June 30,
To tal OPEB liability 2018
Service cost 313,000$
Interest 326,000
Changes of benefit terms -
Differences between expected and actual exp erience -
Changes of assumptions -
Benefit payments (113,000)
Net change in T otal OPEB Liabilit y 526,000
Total OPEB Liabilit y - begin ning 4,585,000
Total OPEB Liabilit y - ending 5,111,000$
Plan fiduciary net po sition
Employer contributions 513,000$
Employer im plic t subsidy -
Employee contributions -
Net in vestment in come 287,000
Difference between estimated and actual earnings -
Benefit payments (113,000)
Other -
Ad ministrative expense (1,000)
Net change in pla n fiduciary net position 686,000
Plan fiduciary net position - begin ning 2,580,000
Plan fiduciary net position - ending 3,266,000$
Net OP EB lia bilit y 1,845,000$
Plan fiduciary net position as a percentage of the
total OPEB lia bilit y 63.90%
Covered employee payroll 12,802,887$
Net OP EB Liabilit y as a percentage of covered payroll 14.41%
Total OPEB Liabilit y as a percentage of covered payroll 39.92%
GASB 75 requires a schedule of contributions for the la st ten fiscal years, or for as many years as are
availa ble if less than ten years are availa ble. GAS B 75 was adopted as of June 30, 2018.
54
Attachment 1
Supplementary Information
55
Attachment 1
Page Intentionally Left Blank
56
Attachment 1
SUPPLEMENTARY INFORMATION
BUDGETARY SCHEDULES
These schedules present comparisons of the original budget,final budget and actual revenues and expenditures
for major capital project funds and debt service funds.These schedules presents the difference between the final
budget and actuals.
PROGRAM EXPENDITURES
This schedule presents the program expenditures for the Measure AA Bond Program for the current year and the
in total since the inception of the program.
57
Attachment 1
Variance with
Final Budget
Actual Positive -
Original Final (GAAP Basis)(Negative)
Revenues:
Property taxes -$-$-$ -$
Grant income 581,060 781,060 1,059,436 278,376
Property management ----
Investment earnings -160,000 102,684 (57,316)
Other revenues ----
Total revenues 581,060 941,060 1,162,120 221,060
Expenditures:
Current
Salaries and employee benefits --730,701 (730,701)
Services and supplies 140,100 140,100 24,468 115,632
Capital outlay 11,208,289 12,063,626 11,032,939 1,030,687
Debt service:
Issuance cost --250,000 (250,000)
Total expenditures 11,348,389 12,203,726 12,038,108 165,618
Excess (deficiency) of revenues
over (under) expenditures (10,767,329) (11,262,666) (10,875,988) 386,678
Other financing sources (uses):
Transfers in ----
Transfers out ----
Issuance of debt --50,000,000 50,000,000
Total other financing sources (uses)--50,000,000 50,000,000
Net change in fund balance (10,767,329) (11,262,666)39,124,012 50,386,678
Fund balance beginning 7,344,797 7,344,797 7,344,797 -
Fund balance ending (3,422,532)$ (3,917,869)$ 46,468,809$ 50,386,678$
Midpeninsula Regional Open Space District
Schedule of Revenues, Expenditures and Changes in Fund Balance
Budget to Actual (GAAP)
Measure AA Capital Projects Fund
For the Fiscal Year Ended June 30, 2018
Budgeted Amounts
The notes to the financial statements are an integral part of this statement.
58
Attachment 1
Variance with
Final Budget
Actual Positive -
Original Final (GAAP Basis)(Negative)
Revenues:
Property taxes -$-$-$ -$
Grant income 236,000 236,000 -(236,000)
Property management ----
Investment earnings --(37,855) (37,855)
Other revenues ----
Total revenues 236,000 236,000 (37,855) (273,855)
Expenditures:
Current
Salaries and employee benefits ----
Services and supplies 615,700 95,150 11,251 83,899
Capital outlay 5,917,340 7,000,371 5,407,129 1,593,242
Debt service:
Issuance cost --133,434 (133,434)
Total expenditures 6,533,040 7,095,521 5,551,814 1,543,707
Excess (deficiency) of revenues
over (under) expenditures (6,297,040) (6,859,521) (5,589,669)1,269,852
Other financing sources (uses):
Transfers in ----
Transfers out ----
Issuance of debt --11,220,000 11,220,000
Premium from debt issuances --1,413,434 1,413,434
Total other financing sources (uses)--12,633,434 12,633,434
Net change in fund balance (6,297,040) (6,859,521) 7,043,765 13,903,286
Fund balance beginning ----
Fund balance ending (6,297,040)$ (6,859,521)$ 7,043,765$ 13,903,286$
Midpeninsula Regional Open Space District
Schedule of Revenues, Expenditures and Changes in Fund Balance
Budget to Actual (GAAP)
GF Capital Projects Fund
For the Fiscal Year Ended June 30, 2018
Budgeted Amounts
The notes to the financial statements are an integral part of this statement.
59
Attachment 1
Variance with
Final Budget
Actual Positive -
Original Final (GAAP Basis)(Negative)
Revenues:
Property taxes 1,960,000$ 2,400,000$ 2,450,542$ 50,542$
Grant income ----
Property management ----
Investment earnings 472,000 465,000 145,635 (319,365)
Other revenues ----
Total revenues 2,432,000 2,865,000 2,596,177 (268,823)
Expenditures:
Debt service:
Principal 11,721,637 12,397,869 5,716,067 6,681,802
Advance refunding escrow --676,232 (676,232)
Interest --5,720,001 (5,720,001)
Issuance cost --493,496 (493,496)
Total expenditures 11,721,637 12,397,869 12,605,796 (207,927)
Excess (deficiency) of revenues
over (under) expenditures (9,289,637) (9,532,869) (10,009,619) (476,750)
Other financing sources (uses):
Transfers in --9,409,095 9,409,095
Transfers out ----
Payment to refunded bond escrow agent --(27,659,551) (27,659,551)
Issuance of refunding bond --25,025,000 25,025,000
Premium from bond issuances --6,832,305 6,832,305
Total other financing sources (uses)--13,606,849 13,606,849
Net change in fund balance (9,289,637) (9,532,869) 3,597,230 13,130,099
Fund balance beginning 2,193,934 2,193,934 2,193,934 -
Fund balance ending (7,095,703)$ (7,338,935)$ 5,791,164$ 13,130,099$
Midpeninsula Regional Open Space District
Schedule of Revenues, Expenditures and Changes in Fund Balance
Budget to Actual (GAAP)
Debt Service Fund
For the Fiscal Year Ended June 30, 2018
Budgeted Amounts
The notes to the financial statements are an integral part of this statement.
60
Attachment 1
Expenditures Expenditures
from from
July 1, 2017 Inception
through through
Project No.Project Description June 30, 2018 June 30, 2018
20005 New Trail Easement - SFPUC, Ravenswood (MAA 2-2)-$22,603$
20088 POST Hendry's Creek Restoration (MAA 22-1)-41,330
20101 Lysons Property ( 17-1 MAA )-27,059
20102 Lobner Demolition (MAA 17-2)-128,760
20109 Riggs Property Appraisal - (3-1 MAA)-6,500
20110 Purisima Creek Uplands Lot line Adjustment (3-1 MAA)-13,000
20112 Conservation Easement Upper Alpine Ranch Area (15-1 MAA)-8,695
20113 Preservation of Upper Los Gatos Creek Watershed (22-1 MAA)-5,000
20114 Land Conservation Opportunities MAA 25-1 (Burtons )-150
30503 ECDM Trail Improvements (MAA 4-4)-3,930
30904 Mindego Area - Mindego Hill Trail (MAA 9-4)-34,196
31309 Mt Um Bald Mtn Staging to Summit Trail (MAA 23-2)-17,646
31310 Mt Um Summit Restor & Improv (MAA 23-4)-79,491
31311 Mt Um Trail Overlook & Bridges (MAA 23-5)-243
31500 Measure AA Project 11-1 -728
65101 PCR Harkins Bridge Replacement (MAA 3-4)- 108,788
65201 Lower Stevens Canyon Hiking Bridge (MAA 17-4)- 103,187
80016 ECdM Creek Watershed Protection Program (MAA 4-3)-45,507
80029 Pond DR05 Repair (MAA 7-5)- 150,682
80037 Mindego Grazing Infrastructure (MAA 9-1)- 135,748
80038 LHC Grazing Infrastructure - McDonald Ranch Fencing (MAA 5-2)-178,850
AA01 Miramontes Ridge - Gateway to San Mateo Coast -52,915
AA02 Bayfront Habitat Protection & Public Access Partnerships 409,892 697,060
AA03 Purisima Creek Redwoods: Purisma-to Sea Trail, Watershed/Graze 524,266 982,082
AA04 El Corte de Madera Creek: Bike Trail & Water Quality 211,770 530,521
AA05 La Honda Creek - Upper Recreation Area 125,258 2,232,854
AA06 Hawthorn Public Access Improvements 8,490 8,490
AA07 Driscoll Ranch Public Access, Wildlife Protection, Grazing 1,060,621 11,888,804
AA09 Russian Ridge: Public Recreation, Grazing & Wildlife Protection 136 72,011
AA10 Coal Creek: Reopen Alpine Road for Trail Use 17,663 21,949
AA11 Rancho San Antonio: Interpretive Improvements, Refurbishing 29,511 29,511
AA15 Regional: Redwood Protection & Salmon Fishery Conservation - 3,009,855
AA17 Regional: Complete Upper Stevens Creek Trail 12,666 1,521,241
AA19 El Sereno Dog Park & Connections 426,550 427,265
AA20 South Bay Foothills: Wildlife Passage/Ridge Trail Improvements 4,862 196,836
AA21 CR:Pub Recreation Proj 2,207,812 3,427,105
AA22 Cathedral Oaks Public Access & Conservation 22,678 662,573
AA23 Mt Um Pub Access/Intrep 6,697,599 21,984,693
AA24 Rancho de Guadalupe Family Recreation 14,900 1,606,896
AA25 Loma Prieta Area Public Access - 410,000
Total MAA Bond Project Expenditures 11,774,674 50,874,754
Reimbursements from Grants, Contributions, and Other Funds (1,059,436) (2,694,744)
Total MAA Bond Project Expenditures - Net Reimbursements 10,715,238$ 48,180,010$
Midpeninsula Regional Open Space District
Measure AA Bond Program
Schedule of Program Expenditures
June 30, 2018
The notes to the financial statements are an integral part of this statement.
61
Attachment 1
Midpeninsula Regional Open Space District
Notes to Supplementary Information
June 30, 2018
NOTE 1 -BACKGROUND
Measure AA is a $300 million general obligation bond approved in June 2014 by over two-thirds of
Midpen voters. Proceeds from bonds, which will be sold in a series over approximately the next 20-
30 years, will be used to:
Protect natural open space lands
Open preserves or areas of preserves that are currently closed
Construct public access improvements such as new trails and staging areas
Restore and enhance open space land, which includes forests, streams, watersheds, and
coastal ranch areas.
On July 29, 2015, the District issued $40,000,000 of 2015A general obligation bonds and $5,000,000
of 2015B federally taxable general obligation bonds to finance certain projects authorized by voters.
The bonds bear interest from 1.5% to 5% and are due semi-annually on March 1 and September 1.
The bonds were issued at a premium of $2,559,224 with an underwriter’s discount of $107,599 and
issuance costs of $170,000.
On February 1, 2018, the District issued $50,000,000 of 2018 general obligation bonds to finance 25
projects specified in Measure AA. The bonds bear interest from 2% to 5% and are due semi-annually on
March 1 and September 1. The bonds were issued at a premium of $3,691,291 with an issuance costs of
$455,462.
Land acquisition is the first step to open space conservation. The Vision Plan identified 50,000 acres
of open space land that, when conserved, would significantly improve wildlife conditions, wetlands,
watersheds, creeks, sensitive plant communities and healthy outdoor recreation. As of June 30, 2018,
the District has aquired and/or preserved nearly 1,500 acres of land with over $22 million in funding
suppoort from Measure AA.
NOTE 2 -OVERISGHT COMMITTEE
The Oversight Committee is essential to implementing Measure AA and will consist of seven at-
large members who reside within the District. The Committee convenes at least once a year and
reviews annual Measure AA expenditures and Midpen’s Annual Audit and Accountability report.
Each year, the Committee’s findings will be presented to the Board at a public meeting and will be
posted on the District’s website.
NOTE 3 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The basis of accounting utilized in preparation of this report may differ from accounting principles
generally accepted in the United States of America. Accordingly, the accompanying program
statement is not intended to present the financial position and the results of operations in conformity
with accounting principles generally accepted in the United States of America. Expenditures incurred
with Measure AA
Bond proceeds are recorded on a modified
accrual basis of accounting. Under the
modified accrual basis of accounting, revenue is recognized when it is measureable and available.
Similarly, expenses are recognized when they are incurred, not when they are paid.
62
Attachment 1
Other Independent Auditor’s Reports
63
Attachment 1
1475 Saratoga Ave, Suite 180, San Jose, CA 95129
Tel: 408-217-8749 • E-Fax: 408-872-4159
info@cnallp.com • www.cnallp.com
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
Board of Directors
Midpeninsula Regional Open Space District
Los Altos,California
We have audited, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the governmental activities and each major
fund of Midpeninsula Regional Open Space District (the District) as of and for the year ended June
30, 2018, and the related notes to the financial statements, which collectively comprise the District’s
basic financial statements, and have issued our report thereon dated October 29, 2018.
Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the District’s internal
control over financial reporting (internal control) to determine the audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s
internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s
internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity’s financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies,
in internal control that is less severe than a material weakness, yet important enough to merit attention
by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of
this section and was not designed to identify all deficiencies in internal control over financial
reporting that might be material weaknesses or significant deficiencies. Given these limitations,
during our audit we did not identify any deficiencies in internal control that we consider to be
material weaknesses.However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the District’s financial statements are free
from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion
on compliance with those provisions was not an objective of our audit and, accordingly, we do not
64
Attachment 1
1475 Saratoga Ave, Suite 180, San Jose, CA 95129
Tel: 408-217-8749 • E-Fax: 408-872-4159
info@cnallp.com • www.cnallp.com
express such an opinion.The results of our tests disclosed no instances of noncompliance or other
matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity’s internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity’s internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
October 29, 2018
San Jose, California
65
Attachment 1
1
RESOLUTION NO. 18-___
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING
THE TRANSFER OF FUNDS FROM THE GENERAL FUND
UNASSIGNED FUND BALANCE INTO THE COMMITTED FOR
INFRASTRUCTURE RESERVE FUND, THE COMMITTED FOR
CAPITAL MAINTENANCE FUND, AND THE COMMITTED FOR
FUTURE ACQUISITION/CAPITAL PROJECTS FUND
WHEREAS, the Unassigned Fund Balance of the Midpeninsula Regional Open Space
District is $29,306,537 as of June 30, 2018; and
WHEREAS, per the Fund Balance Policy as adopted by the Board of Directors on
October 26, 2016, the minimum required Unassigned Fund Balance of the Midpeninsula
Regional Open Space District is $14,493,900 as of July 1, 2018; and
WHEREAS, the District issued the 2017 Parity Bonds to finance the acquisition and
renovation of the South Area Office and the renovation of the new Administrative Office; and
WHEREAS, given the construction market and inflation, the District is anticipated to
incur greatly increased future construction and maintenance costs for capital projects and assets;
and
WHEREAS, the District expects to require further funding in order to continue its
program of land acquisition, and construction and maintenance of capital projects; and
WHEREAS, the General Manager recommends allocating unassigned funds from the
General Fund Unassigned Fund Balance in order to increase the Committed for Infrastructure
Reserve Fund for acquisition of a new administrative office and renovation of staff facilities;
creating a new Committed for Future Acquisition & Capital Projects Fund to fund future land
acquisitions and capital projects; and increasing the Committed for Capital Maintenance Fund
for the future costs to be incurred for the maintenance and replacement of District assets.
NOW, THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space
District does resolve as follows:
SECTION ONE. Create a new committed fund named the Committed for Future
Acquisitions & Capital Projects Fund to finance future land acquisitions and capital projects.
SECTION TWO. The following transfers are approved and the General Manager or
designee is authorized to implement said transfers: $9,000,000 from the General Fund
Unassigned Fund Balance to the Committed for Infrastructure Reserve Fund, $3,000,000 transfer
from the General Fund Unassigned Fund Balance to the newly created Committed for Future
Acquisition & Capital Projects Fund, and $1,000,000 from the General Fund Unassigned Fund
Balance to the Committed for Capital Maintenance Fund.
* * * * * * * * * * * * * * * * * * * *
ATTACHMENT 2
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on _____, 2018, at a regular meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT FINANCING AUTHORITY
R-18-131
Meeting 18-01
November 14, 2018
AGENDA ITEM 1
AGENDA ITEM
Acceptance of the Annual Financial Report of the Midpeninsula Regional Open Space District
Financing Authority for Fiscal Year Ending June 30, 2018
CONTROLLER’S RECOMMENDATION
Accept the Annual Financial Report.
DISCUSSION
In May 1996, the Midpeninsula Regional Open Space District (District) and Santa Clara County
established the Financing Authority with the purpose of providing financing assistance to the
District to fund the acquisition and preservation of open space land and to finance public capital
improvements. The current members of the Financing Authority are President Jed Cyr, Vice-
President Pete Siemens, Director Larry Hassett, Director Curt Riffle, and Santa Clara County
Supervisor Joe Simitian. Accordingly, the District and the Financing Authority are accounted as
one blended unit for financial statement purposes. On October 29, 2018, the District’s
independent auditors, Chavan & Associates, LLP., issued its report on the District’s financial
statements for the fiscal year ending June 30, 2018 (Attachment 1).
Through June 2018, the District has sold six series of Financing Authority bonds, with a total par
value of $199.6 million. A summary of the six financings is shown in Table 1 below. Excluding
the 2007 Bonds, which raised no new money and only refinanced existing Financing Authority
bonds, the District has issued $140.5 million (net) of Financing Authority bonds, funding $77
million of new land acquisitions and repaying $60 million of prior public and private debt, which
had been issued at higher interest rates and for shorter maturities.
Table 1: District Financings
Issuance Par Amount TIC* Purpose
1996 Bonds $29.9 M 6.25% $11M Land + pay-off 1988 Notes
1999-1 Bonds $29.7 M 5.26% $21M Land + pay-off 1992 Notes
1999-2 Bonds $28.4 M 5.93% $15M Land + pay-off 1990 Notes
2004 Bonds $31.9 M 4.99%
$10M Land + pay-off 1993
Certificates of Participation
2007 Bonds $59.2 M 4.57% Pay-off 1996 & 1999-2 Notes
2011 Bonds $20.5 M 5.60% Purchase $20M of Land
* TIC = Total Interest Cost, including all costs of issuance
R-18-131 Page 2
Only a small piece of one Financing Authority bond issue remained outstanding on June 30,
2018, with a total outstanding balance of $0.93 million, repayable through 2022. The interest
cost of these outstanding Financing Authority bonds is 4.00%. A summary of the activity on the
Financing Authority bonds in fiscal 2018 is shown below.
Table 2:
FY2017-18 Financing Authority Activity
($ thousands)
Balance
June 30, 2017
Principal Paid Balance
June 30, 2018
Interest Paid
FY2017-8
2011 Bonds $1,080 $150 $930 $39.45
There are no plans to issue additional debt through the Financing Authority.
FISCAL IMPACT
No unbudgeted fiscal impacts are associated with this item.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
Quality Act.
NEXT STEPS
An annual report will be provided until the bonds are paid in full (last payment is September 1,
2021).
Attachment
1. District’s Financial Statements for the Fiscal Year ended June 30, 2018.
Prepared by:
Andrew Taylor, Finance Manager
R-18-129
Meeting 18-37
November 14, 2018
AGENDA ITEM 8
AGENDA ITEM
Fiscal Year 2017-18 Annual Year End Report
GENERAL MANAGER’S RECOMMENDATION
No Board action required for review of the Fiscal Year 2017-18 Annual Year End Report.
SUMMARY
Over the course of the last fiscal year, Midpeninsula Regional Open Space District (District) has
accomplished major milestones and made considerable progress on the 131 Key Action Plan
Projects adopted by the Board of Directors (Board). Major accomplishments include opening up
the Mount Umunhum Summit and lower La Honda Creek Open Space Preserve to public access,
two significant Vision Plan and Measure AA-funded projects. A comprehensive list of notable
accomplishments are captured in the Fiscal Year (FY) 2017-18 Major Accomplishments Report
(refer to Attachment 1). In addition, the Year-End Action Plan Review provides a status update
for each key project at the end of FY2017-18 and, if applicable, the reason(s) for any variance
from the anticipated schedule (refer to Attachment 2).
DISCUSSION
Major Accomplishments Report:
A comprehensive list of the major accomplishments for FY2017-18 is included as Attachment 1.
The accomplishments are captured in five categories:
(1) Public Access, Education, and Outreach;
(2) Natural Resources Protection and Restoration;
(3) Land Acquisition and Preservation;
(4) General/District-Wide Support of Mission; and,
(5) Awards/Grants/Recognition.
The list includes major and notable projects and milestones that were completed and underway
as part of the FY2017-18 Action Plan, as well as those relating to unanticipated projects.
Highlights of the major accomplishments are provided below.
• Completed major actions to open the Mount Umunhum Summit at Sierra Azul Open
Space Preserve for public access, including:
R-18-129 Page 2
o Constructed the Mount Umunhum Summit Project with a new 57-car parking lot,
two summit shelters, an ADA drop-off area, ceremonial circle, ADA-accessible
pathways, stairs, trail steps, vista points, benches, and other site amenities.
o Enriched the visitor experience with interpretive displays of the site's natural,
cultural, and military history, and a free audio tour titled “Stories of Mount
Umunhum”.
o Completed the Mount Umunhum Road Improvement Project, installing culverts
and drainage improvements, guardrails and protective barriers, retaining walls,
chip seal re-surfacing and striping, fencing, signage, and other road improvements
for safe public vehicular passage to and from the summit area.
o Constructed the award-winning Mount Umunhum Trail, with three new trail
bridges, the Guadalupe Creek Overlook vista point, and interpretive signage.
o Hosted approximately 1,180 guests at eight (8) separate events from September 9
to September 17 as part of the Grand Opening.
o Facilitated extensive grand opening media coverage, which generated sixteen (16)
print and online articles, seven (7) news segments, and two (2) radio stories.
• Completed major actions to open lower La Honda Creek Open Space Preserve to the
public, including:
o Constructed the new Sears Ranch parking area with 25 parking spaces, ADA-
accessible amenities, new restroom, trailhead and interpretive signage, and
fencing.
o Completed six (6) miles of trail and road repairs, and installed signage and self-
closing pasture gates to prepare the site for public use.
o Demolished numerous dilapidated structures and removed old ranch debris to
improve public safety.
o Rebuilt the Harrington Bridge superstructure, adding new decking and railings for
safe public, tenant, patrol, and maintenance passage over Harrington Creek.
o Hosted a Grand Opening Celebration on November 30, 2017 with approximately
150 guests in attendance, including elected officials, partners, and neighbors.
o Worked with six (6) media outlets who ran stories on the preserve opening with
five (5) print and online articles and two (2) broadcast news segments.
• Continued preparing for the grand opening of Bear Creek Redwoods Preserve in 2019
with numerous natural resource and public access projects: invasive species removal in
riparian corridors; a new Bat Habitat Enhancement and Relocation Plan to protect bat
colonies; construction of two trail segments to complete the west side trail loop; and
began construction on a new 53-car parking lot with a restroom and 0.25-mile loop trail
encircling Upper Lake.
• Issued 2017 Green Bonds, refunding part of the 2012 Bonds to save $18.4 million, and
issued 2018 Green Bonds, selling 34% of the new bonds at retail to fund Measure AA
projects.
• Completed successful grant applications totaling $1,349,500, including the $750,000
Gordon and Betty Moore Foundation Grant for the Twin Creeks property purchase in the
R-18-129 Page 3
Loma Prieta area of Sierra Azul Preserve and $50,000 from the David and Lucile Packard
Foundation to support the search for a long-term operator at Cooley Landing.
Year-End Action Plan Review:
The FY2017-18 Action Plan, for the period July 1, 2017 to June 30, 2018, was adopted by the
Board at its Regular meeting on June 14, 2017 (R-17-14). Of the 131 Key Action Plan Projects,
the District made considerable progress on 124 Key Action Plan Projects, or 95% of the total
project list as shown in Table 1 below. Of these, the District completed the projected scope of
work for 56 Key Projects, or 43%, as of June 30, 2018. A total of 68 Key Projects, or 52%,
remain in progress, and the remaining 7 projects, or 5%, were deferred to FY2018-19.
Compared to prior years, the District is decreasing the number of deferred action plan items,
while making progress on the majority of action plan projects. The District made progress on
94% of the total projects list in FY2017-18, compared to 89% in FY2016-17, and 83% in
FY2015-16.
Table 1 – Year-End Action Plan Project Status
Project
Status
FY2017-18 FY2016-17 FY2015-16*
Total Total (%) Total Total (%) Total Total (%)
Complete 56 43% 60 46% 85 49%
In Progress 68 52% 55 43% 59 34%
Deferred 7 5% 14 11% 29 17%
Total 131 100% 129 100% 173 100%
*FY2015-16 was 3 months longer (April 1, 2015 – June 30, 2016) as the District transitioned to a July to June fiscal
year schedule (from April to March).
FISCAL IMPACT
The Annual Accomplishments report and FY2017-18 Action Plan Year-End review have no
fiscal impact on the FY2018-19 budget.
BOARD COMMITTEE REVIEW
There was no prior Board Committee review for this agenda item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
Attachments:
1. Fiscal Year 2017-18 Major Accomplishments
2. Year-End Review of Fiscal Year 2017-18 Action Plan Key Projects
R-18-129 Page 4
Responsible Department Head:
Ana María Ruiz, General Manager
Prepared by:
Carmen Narayanan, Budget & Analysis Manager
Contact Person:
Ana María Ruiz, General Manager
Midpeninsula Regional Open Space District
Fiscal Year 2017-18
Major Accomplishments
Attachment 1
Page 2
FISCAL YEAR 2017-18 MAJOR ACCOMPLISHMENTS
Midpeninsula Regional Open Space District
Mission Statement:
To acquire and preserve a regional greenbelt of open space land in perpetuity;
protect and restore the natural environment;
and provide opportunities for ecologically sensitive public enjoyment.
Midpeninsula Regional Open Space District
Coastside Protection Mission Statement:
To acquire and preserve in perpetuity open space land and agricultural land of regional
significance, protect and restore the natural environment, preserve rural character, encourage
viable agricultural use of land resources, and provide opportunities for ecologically sensitive
public enjoyment and education.
The accomplishments listed below highlight the Midpeninsula Regional Open Space District’s
(District) focused efforts on each part of its mission—land acquisition and preservation; natural
resources protection and restoration; public access, education, and outreach; and for the
coastside, supporting local agriculture. These accomplishments are extensive and varied, and
include major projects to open new preserve areas to the public, including Mount Umunhum,
lower La Honda Creek Preserve, and the western area of Bear Creek Redwoods Preserve. They
also show extensive progress on resource restoration priorities, education and outreach to
diverse visitors, collaborative partnerships with other organizations, and ongoing administrative
and operational requirements of preserving over 63,000 acres of public open space. On the San
Mateo County Coast, accomplishments include improving agricultural infrastructure to support
the conservation grazing program while preserving the coast’s rural character.
Fiscal Year 2017-18 (July 1, 2017 to June 30, 2018) was a busy and productive year!
LAND ACQUISITION AND PRESERVATION
Purchased, exchanged, or received gifts of 221.64 acres of open space lands valued at $4.3
million dollars, including:
• 45-acre riparian conservation and public access easement over private property along
Lobitos Creek as an addition to Purisima Creek Redwoods Preserve, protecting
significant scenic, open space, riparian, and natural wildlife habitat values. The
easement also contains provisions for a possible future public trail through the area.
• 153.59-acre Twin Creeks Property in the Mt. Umunhum area of Sierra Azul Preserve,
providing water quality protection within the Los Alamitos Creek watershed,
continuity of wildlife habitat corridors, and a potential future trail connection with
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Rancho Canada de Oro Open Space Preserve. A $750,000 grant from the Gordon and
Betty Moore Foundation offset the $2.8 million purchase cost.
• 9.37-acres and two trail easements totaling 2.2-acres as additions to El Sereno
Preserve to fill a gap in the Bay Area Ridge Trail between El Sereno Preserve and
Sanborn County Park.
• One Redwood Park parcel gift totaling 0.11 acres to Purisima Creek Redwoods
Preserve.
Secured a key 0.6 mile Ravenswood Bay Trail Easement from the City and County of San
Francisco to close a gap within the SF Bay Trail and connect 80 miles of continuous Bay Trail
as an addition to Ravenswood Preserve.
Granted a 36-acre Cultural Conservation Easement to the Amah Mutsun Tribal Band atop
Mount Umunhum Summit in Sierra Azul Preserve, a place central to their creation story, for
the tribe to assist with natural resource stewardship provide opportunities for cultural
relearning; sharing of indigenous plant restoration techniques; and deepening public
understanding of Native American history.
Finalized and recorded a public access easement, drainage easements, and fee title on Mt.
Umunhum Road in Sierra Azul Preserve to secure public vehicular access to the summit and
allow for ongoing maintenance of the newly completed road improvements; also secured a
separate easement to Mount Thayer for ongoing patrol and maintenance of District lands.
Completed a Phase 2 environmental assessment and ranch road assessment on a potential
future property transfer that would become part of Purisima Creek Redwoods Preserve.
NATURAL RESOURCES PROTECTION AND RESTORATION
Completed numerous natural resource protection and restoration projects in Sierra Azul
Preserve, including:
• Year Six (6) of the coordinated monitoring effort to reduce mercury within the
Guadalupe River Watershed.
• Addressed wildlife entrapment issues inside the Mount Umunhum radar tower.
• Installed native plantings at Mount Umunhum and surrounding areas to restore
native landscapes and meet permit requirements for trail and roadwork associated
with the summit project.
• Performed biological monitoring to protect local wildlife during the demolition of
dilapidated structures on the former Twin Creeks property.
• Finalized resource agency permits (CA Department of Fish and Wildlife, Regional
Water Quality Control Board, and Army Corps of Engineers) and performed biological
monitoring to protect local wildlife and water quality in support of the Hendrys Creek
Restoration Project.
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• Collaborated with outside researchers to study newt toxins and insects at Mount
Umunhum.
Continued numerous natural resource protection and restoration projects in La Honda Creek
Preserve:
• Hosted a Central Coast Rangeland Coalition meeting at the preserve to exchange
information and lessons learned with fellow experts in natural resource stewardship
and agriculture.
• Completed a fisheries restoration project, installing large woody habitat within San
Gregorio Creek to improve salmonid habitat.
• Performed annual California red-legged frog monitoring in support of the District’s
recovery permit for the federally threatened species and participated in the
successful release of a rehabilitated California red-legged frog.
• Conducted the 1st year of Marbled Murrelet surveys in upper La Honda Creek to
inform the District’s Restoration Forestry Demonstration Project.
• Continued compliance work associated with the San Gregorio Watershed
adjudication.
Continued natural resource protection and restoration projects in Bear Creek Redwoods
Preserve in preparation for opening the preserve to the public in 2019, including:
• Assessed the presence of cultural resources at ten sites, as required by the Bear
Creek Master Plan EIR, in advance of Phase 1 road and trail repairs, parking lot
construction, and pond improvements.
• Began the 1st year of targeted invasive species removal in riparian areas, which is
funded in part through a 5-year Santa Clara Valley Water District grant.
• Installed western pond turtle basking platforms at Upper Lake that will be featured in
an interpretive panel to promote community science and learning when the preserve
opens to the public.
• Investigated an old landfill to determine size and potential characterization for
further investigations.
• Established and filed pre-1914 water rights, installed meters, and completed required
annual reporting.
• Executed the Bat Habitat Enhancement and Relocation Plan to protect bat colonies at
Alma College.
Provided District-Wide support related to natural resource protection and restoration,
including:
• Implemented eleven (11) new invasive species management projects, adding 7.4
acres to the District’s 1,238 acres under active management.
Attachment 1
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• Trained staff and purchased equipment to initiate a new program to monitor, survey,
and provide permitting assistance for protected bat species across District lands.
• Trained staff on the Resource Agency permitting process related to District projects.
• Collaborated with outside researchers to study the restoration response of two
special status salamanders (Santa Cruz Black and California Giant).
• Provided ongoing support of Measure AA-funded priority projects (permitting, CEQA
compliance, pre-construction surveys, construction monitoring).
• Managed fifteen (15) on-call biological consultants to support District-wide projects.
• Investigated, reported, and posted informational signs and closures in response to
ongoing mountain lion sightings and encounters to help maintain visitor safety.
• Installed crumb-clean educational signage to protect native birds and eggs from
predation.
• Began 1st year of federally endangered Marbled Murrelet surveys to understand the
scale and extent of the current population and inform future management actions.
• Launched a Natural Resources Service Request Form to improve inter-departmental
coordination and response.
• Actively participated in the Wildlife Society, and attended the Western Section
Wildlife Society Conference.
• Collaborated with outside researchers to study hantavirus distribution, rare plants,
climate change, and bird counts at multiple preserves.
• Completed the Coastal Riparian Corridor Study to inform the protection of coastal
streams.
• Completed a baseline Greenhouse Gas (GHG) Inventory of District administrative
operations and researched GHG reduction targets to inform the development of a
new Climate Change Policy and Climate Action Plan, which the Board adopted in
October 2018.
• Initiated development of the District-wide Prescribed Fire Program to enhance
habitat management and reduce the wildland fire hazard on District land.
• Trained staff to serve as Resource Advisors on wildland fire incidents as part of the
District’s Wildland Fire Management program.
• Developed new water resources policies to guide the conservation, use, stewardship,
and protection of water resources on District land.
• Provided annual training for staff and contractors on pesticide safety, the Invasive
Pest Management Program, and related best management practices.
• Worked with outside researchers to study non-chemical approaches and seedbank
longevity to inform the control of the invasive and noxious slender false brome plant.
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Completed numerous resource agency permit streamlining efforts, including:
• Maintained strong relationships with US Fish and Wildlife Service and California
Department of Fish and Wildlife to support protected species recovery work under
the District’s Recovery Permit.
• Received permit approval from the California Department of Fish and Wildlife (CDFW)
and Regional Water Quality Control Board for up to 50 discrete maintenance projects
under the District’s Routine Maintenance Agreements.
• Renewed and expanded the District’s Routine Maintenance Agreement with CDFW
for five additional years to continue a streamlined permitting approach for
maintenance work.
• Began programmatic permitting renewal with the Regional Water Quality Control
Board for routine maintenance projects.
• Secured outside expert assistance to streamline the permitting process with the U.S.
Army Corps of Engineers for capital and maintenance projects.
Hosted Mountain Lion Awareness Week at Rancho San Antonio Preserve from June 17 to
June 22, 2017, kicking off the week with a team of five Volunteer Trail Patrol teams traveling
several routes to make contact with preserve visitors. District staff and volunteers also
hosted information tables near Deer Hollow Farm, and posted information on social media.
Completed bathymetric (depth) surveys and installed staff gages at Horseshoe Lake in
Skyline Ridge Preserve, and continued ongoing monitoring of large ponds to maintain water
rights.
Completed the 1st year of a stream gauge and sediment study at El Corte De Madera Creek
Preserve to assess the effectiveness of erosion reduction projects under the preserve-wide
Watershed Protection Project.
Completed focused biological surveys and habitat characterization for the California red-
legged frog at two ponds and nearby streams within Madonna Creek Ranch in Miramontes
Ridge Preserve.
Continued the Highway 17 Wildlife and Regional Trail Crossings project, identifying and
analyzing new crossing alternatives in response to partner, stakeholder, and public
comments.
Expanded in-house and consultant capacity to remove invasive bullfrogs. Successfully
removed the first confirmed bullfrogs at La Honda Creek Preserve.
Implemented western pond turtle monitoring at multiple preserves leading to the removal of
an invasive red-bellied cooter from Alpine Pond in Skyline Ridge Preserve.
Renewed grazing leases for both October Farms at Purisima Creek Redwoods Preserve and
Tunitas Creek Ranch at Tunitas Creek Preserve, and repaired perimeter fencing on Tunitas
Creek Ranch, supporting the District’s conservation grazing program to maintain grassland
habitat for native wildlife, reduce wildfire fuel loads, and help sustain local agriculture.
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Initiated the District’s 1st Design-Build project to enhance and restore habitat for California
red-legged frog and San Francisco garter snake at two Mindego Ranch ponds in Russian
Ridge Preserve.
Completed brush management of the south pasture at Mindego Ranch in the Russian Ridge
Preserve to preserve grasslands and expand the available cattle forage to support the
District’s conservation grazing program.
Supported partner work to restore the stream corridor and enhance steelhead fish habitat
below Stevens Creek Dam.
PUBLIC ACCESS, EDUCATION, AND OUTREACH
Completed major actions to open the Mount Umunhum Summit at Sierra Azul Open Space
Preserve for public access, including:
• Constructed the Mount Umunhum Summit Project with a new 57-car parking lot, two
summit shelters, an ADA drop-off area, ceremonial circle, ADA-accessible pathways,
stairs, trail steps, vista points, benches, and other site amenities.
• Enriched the visitor experience with interpretive displays of the site's natural,
cultural, and military history.
• Completed the Mount Umunhum Road Improvement Project, installing culverts and
drainage improvements, guardrails and protective barriers, retaining walls, chip seal
re-surfacing and striping, fencing, signage, and other road improvements for safe
public vehicular passage to and from the summit area.
• Constructed the award-winning Mount Umunhum Trail, with three new trail bridges,
the Guadalupe Creek Overlook vista point, and interpretive signage.
• Hosted approximately 1,180 guests at eight (8) separate events from September 9 to
September 17 as part of the Grand Opening. These events included preview site
tours to thank neighbors, partners, and stakeholders for their support, highlight the
restoration progress and re-contouring of the mountaintop, inform the press of the
site history and project work, and host a Native American ceremony at the summit to
reconnect native people to the site of their origin. The large Public Grand Opening on
September 17 received nearly 700 members of the public who arrived to the site via
shuttle to enjoy the views and guided tours led by District volunteers and staff.
• Facilitated extensive grand opening media coverage, which generated sixteen (16)
print and online articles, seven (7) news segments, and two (2) radio stories.
• Produced the "Stories of Mount Umunhum" free audio tour mobile device
application, with over 1,800 downloads, offering the public a "virtual guided tour" of
the summit.
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• Assisted Plan M Productions in the creation of "Umunhum", a short documentary film
highlighting the Amah Mutsun Tribal Band’s return to the restored summit of Mount
Umunhum.
• Showcased a video of San Jose students learning hands-on science at the summit.
Completed major actions to open lower La Honda Creek Preserve to the public, including:
• Hosted a groundbreaking ceremony to kick off construction at the new Sears Ranch
Road parking area on August 1, 2017.
• Constructed the new Sears Ranch parking area with 25 parking spaces, ADA-
accessible amenities, new restroom, trailhead and interpretive signage, and fencing.
• Completed six (6) miles of trail and road repairs, and installed signage and self-closing
pasture gates to prepare the site for public use.
• Demolished numerous dilapidated structures and removed old ranch debris to
improve public safety.
• Rebuilt the Harrington Bridge superstructure, adding new decking and railings for
safe public, tenant, patrol, and maintenance passage over Harrington Creek.
• Hosted a Grand Opening Celebration on November 30, 2017 with approximately 150
guests in attendance, including elected officials, partners, and neighbors.
• Worked with six (6) media outlets who ran stories on the preserve opening with five
(5) print and online articles and two (2) broadcast news segments.
• Featured the newly opened La Honda Creek Preserve in a seven (7) minute segment
on the NBC Bay Area television show "Open Road with Doug McConnell" on March
25, 2018 and April 29, 2018.
• Co-Hosted San Francisco Chronicle Outdoors Writer Tom Stienstra and 30 members
of the public on a hike in the preserve.
Completed, commenced, or continued major actions toward opening Bear Creek Redwoods
Preserve to the public in 2019, stewarding the natural resources, and improving site
conditions, including:
• Completed the construction documents for the new Alma College parking area,
pedestrian crossing, and trailhead.
• Hosted a groundbreaking for the new parking lot on May 1, 2018 with 36 guests in
attendance, including board, staff, partners, and media.
• Worked with thirteen (13) media outlets who ran stories on the upcoming preserve
opening, including five (5) print and online articles, and four (4) news segments.
• Began construction of the new 53-car parking lot with a double pit toilet restroom,
and 0.25-mile loop trail encircling Upper Lake on March 2018 to open the western
area of the preserve to the public.
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• Constructed two (2) new trail segments to complete the new west side trail loop,
upgraded existing roads with drainage improvements, and began construction of a
roadside retaining wall.
• Began reconstruction of the Webb Creek Bridge in March 2018, a crucial stream
crossing for public trail and emergency vehicle access that supports the 2019 grand
opening.
• Featured the preserve in a seven-minute segment on the NBC Bay Area television
show "Open Road with Doug McConnell" on April 22, 2018.
• Installed site safety and security fencing around the former Alma College site.
• Conducted site feasibility studies, and code and regulatory research, to inform the
development of concept plans, design alternatives, and cost estimates for site
improvements to Bear Creek Stables.
• Completed the design, permitting, and extension of a main water line and hose bib to
provide water for ongoing preserve operations and construction projects, and serve
as a future water system connection for Bear Creek Stables.
• Completed Schematic Designs (30% Plans and Specifications) for the Alma College
Cultural Landscape Rehabilitation Project and began the permitting process with
Santa Clara County.
• Worked with consultants to develop a 60% plan set for the Mud Lake Drainage
Improvement Project to improve storm water drainage in the preserve.
Completed, commenced, or continued major actions to close a gap in the San Francisco Bay
Trail at Ravenswood Open Space Preserve and assist the City of East Palo Alto in developing
the adjacent Cooley Landing Park, including:
• Provided technical assistance to the City of East Palo Alto on the final design and
bidding for Phases IV and V of the Cooley Landing Vision Plan, which the District will
partially fund with a $1.25M Measure AA contribution.
• Completed the second year of plant restoration work with Grassroots Ecology.
• Completed geotechnical investigations and developed a 65% plan set for upcoming
construction of the 0.6-mile Ravenswood Bay Trail connection.
• Submitted a Joint Aquatic Resource Permit Application to streamline the regulatory
permitting process for construction of the Ravenswood Bay Trail Connection project..
Completed public access projects and specific milestones in Purisima Creek Redwoods
Preserve, including:
• Secured design and construction drawings of a new, two-stall restroom to replace the
existing, deteriorated single stall restroom in the lower area of the preserve.
Construction is scheduled for Fall 2018.
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• Installed a new vehicle and trail bridge over Purisima Creek to maintain an important
trail and road connection within the preserve.
Completed public access projects and specific milestones in Rancho San Antonio Preserve,
including:
• Assessed the historic significance and structural integrity of the Deer Hollow Farm
White Barn to inform the development of structural repair plans; developed
partnership agreements with the City of Mountain View and Friends of Deer Hollow
Farm to co-fund the repairs.
• Met with Santa Clara County, Santa Clara Valley Transportation Authority, and
adjoining cities to identify potential parking and multi-modal access solutions to
address the high parking demand.
• Completed a Visitor Use Level Measurement Study to inform future planning and
management actions.
Completed multiple District-Wide actions in support of public access goals, including:
• Cleared vegetation for fire safety and public access along roads and trails, and
maintained defensible space around 40 District structures.
• Cleared hundreds of downed trees and repaired numerous roads and trails.
• Collected visitor use counts at various preserves to understand use patterns.
• Regraded multiple roads and trails for improved drainage.
• Hosted a series of 10 hikes for the public in partnership with Latino Outdoors at eight
(8) different preserves, reaching 285 participants.
• Explored opportunities with regional partners to expand trail connectivity on the
Peninsula.
• Surveyed over 1,400 visitor groups at 19 Open Space Preserves to gather information
about visitor demographics and satisfaction; 98.5% of respondents ranked their
quality of experience at District Preserve as either Good or Very Good.
• Hosted a public open house in Half Moon Bay to review the San Mateo County
Coastal Service Plan and projects completed to date and underway on the coast.
• Hosted informational booths at 36 community outreach events throughout the
District, providing information about District preserves and programs to the public.
• Developed an internal customer contact tracking system to expedite responses to
public questions and concerns.
• Completed the Docent and Volunteer Programs Structure Study to identify
recommendations for the future growth and development of each program for
enhancing public programming, education, and stewardship opportunities.
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• Advocated for the passage of key legislative actions: SB 492 (Beall) – Regulatory
streamlining for the acquisition of San Jose Water Company (SJWC) watershed lands;
SB 793 (Hill) – Design Build authority to add a new contracting mechanism for capital
projects; SB 5 (de León) – $4.1 billion Park Bond (Prop 68); and $10 million budget
request (Beall, Kalra) to assist with the acquisition of SJWC lands.
• Met with state legislators and their aides as part of an annual Legislative Delegation
Visit in Sacramento to discuss key District projects and legislative items of interest.
• Sent out 18 press releases on District projects and activities resulting in dozens of
stories in various local media outlets to continue informing the public of recent
events.
• Developed an informational brochures to develop new partnerships and attract new
grant funding sources.
• Expanded ongoing partnerships with local volunteer-based organizations, including
the Student Conservation Association, Village Harvest, Grassroots Ecology, Morgan
Autism Center, and Golden Hour to increase public participation in land stewardship
activities.
• Trained 42 new Trail Patrol members who are now part of the District’s Volunteer
Trail Patrol Program.
• Hosted the Annual Volunteer Recognition Event to honor and thank our Volunteers
and Docents for their hard work in support of the District’s mission.
• Planned, scheduled and coordinated environmental education programming with
Outdoor Education Leader Docents and local schools, including: 35 Spaces & Species
field trips for 3rd-5th grades (approximately 750 students), and 6 Redwood Ecology &
Climate Change high school field learning excursions (in partnership with Save the
Redwoods League; approximately 120 students). An additional 1,200 students
participated in field trips to Monte Bello, Los Trancos, and Windy Hill Preserves in
partnership with Environmental Volunteers.
• Signed a Memorandum of Agreement with the University of California's statewide
California Naturalist (CalNat) Program to certify Docents as California Naturalists as
part of the District’s Outdoor Activity Docent training program. The mission of the
CalNat Program is to foster a diverse community of naturalists and promote
stewardship of California's natural resources through science education and service.
• Provided biennial 14-week training for 25 new Outdoor Activity Docent Naturalists
who will lead guided hikes and rides for the public. The 2018 class is the first to
become certified California Naturalists through UC California's program.
• Volunteer Outdoor Activity Docents provided over 270 guided interpretive activities
for the public (approximately 2,400 participants) on District preserves.
• Co-hosted a screening of "The Cat that Changed America" with Peninsula Open Space
Trust and Pathways for Wildlife along with a panel discussion on wildlife corridors
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and the Highway 17 Wildlife Crossing. The screening was a success with over 325
attendees.
Demolished a seismically unsound structure adjacent to El Sereno Preserve and restored the
site, creating a natural entrance to the preserve.
Collaborated with partner agencies (Caltrans, Santa Clara County Parks, Santa Clara Valley
Water District, Bay Area Ridge Trail) to identify opportunities for a public trail crossing at
Highway 17 to close a major gap in the regional trail system; also ground-truthed multiple
potential crossings and trail alignment options with Santa Clara County Parks.
Began construction of Phase IV of the Oljon Trail at El Corte de Madera Creek Preserve after
securing all necessary permits from San Mateo County. Work included road abandonment,
bridge construction, puncheon installation, and road to trail conversion. The project will
provide a new loop trail from the parking area and restore steep, eroded roads and trails.
Hosted a beginners backpacking camping trip at Black Mountain Backpack Camp at Monte
Bello Preserve in partnership with Latino Outdoors; 10 participants joined the camping trip,
many of whom were first-time campers.
Finalized a California Department of Fish and Wildlife Section 1602 permit and received City
of Palo Alto building permits for the Stevens Creek Nature Trail Bridges project at Monte
Bello Preserve; a biological consultant started botanical surveys to prepare for construction.
Initiated early permitting discussions with the Town of Portola Valley for the potential reuse
and rehabilitation of historic structures in the Hawthorns area of Windy Hill Preserve by a
private operator as an independent living facility for adults with disabilities.
Completed initial public access programming and feasibility assessments to inform an
upcoming public planning process that will identify future public access opportunities and
uses for the Hawthorn Property addition to Windy Hill Preserve.
Finalized a Partnership Agreement with the City of Saratoga to provide funding assistance for
the final design and environmental review of the planned Saratoga-to-the-Sea Trail.
Completed an updated Road & Trail inventory for Coal Creek Preserve, and prepared a
preliminary design memo for two large failures on Alpine Road Trail. After presenting
options to the Board for repairs and improvements, the Board approved repairing failures to
maintain the regional trail connection.
Identified the preliminary trail alignment for the upcoming Phase II La Honda Creek Loop
Trail at La Honda Creek Preserve.
Completed historic and structural assessments of the La Honda Creek White Barn at La
Honda Creek Preserve to inform future repair plans.
Completed a site assessment, water well assessment, and geotechnical study to inform the
replacement of Agriculture Workforce Housing at La Honda Creek Preserve.
Hosted annual spring event with docent-led public tours of the historic "Woodhills" home in
Fremont Older Preserve for 130 participants.
Attachment 1
Page 13
Managed operation of and programming at the Daniels Nature Center in Skyline Ridge
Preserve, including coordination and scheduling of Nature Center Host docents; 2,000+
visitors were welcomed on weekends between April and November.
GENERAL/DISTRICT-WIDE SUPPORT OF MISSION
Contracted with Santa Clara County Fire Safe to remove fire-prone eucalyptus trees and
improve fire safety at Los Trancos Preserve.
Issued 2017 Green Bonds, refunding part of the 2012 Bonds, resulting in a savings of $18.4
million; issued $12.5 million of 2017 Parity Bonds to finance the new South Area Field Office
and new Administrative Office; and issued 2018 Green Bonds, selling 34% of the new bonds
at retail to fund Measure AA projects.
Continued implementation of critical Financial and Operational Sustainability Model Study
recommendations to enhance the District’s delivery of Measure AA projects and fulfillment
of its Vision Plan and Mission, including:
• Fully implemented the two-unit special projects crew program and hired a Capital
Projects Field Manager to oversee the program. The two special projects crews work
on capital projects to improve public access and restore District preserves.
• Implemented additional finance and human resources software enhancements and
modules to improve business system functionality and support.
• Held first internal Leadership Academy with 16 graduates to address internal
succession planning needs.
• Implemented a New Hire Onboarding Program to welcome new hires and introduce
them for their new position, role, and organizational structure so they can quickly
become productive and contributing members.
• Finalized new and completed updates to numerous policies, including the Housing
Program Policy.
Held three Diversity Ad Hoc Committee meetings to implement the Board-approved Equality,
Diversity and Inclusion Policy.
Finalized the Grantmaking Policy to support research on District preserves.
Implemented the grants management database AmpliFund to keep track of all past and
current grant sources.
Participated in regional networks and relationship building with state agencies to maintain
open lines of communication with grant funders for future grant funding opportunities.
Completed a District-wide ADA self-assessment of policies, programs, and procedures to
determine current levels of service and potential barriers to accessibility for persons with
disabilities to inform the development of a transition plan that identifies ADA-related
improvements.
Attachment 1
Page 14
Hosted an overview of the 2014 Open Space Vision Plan and Conservation Atlas on
November 15, 2017 for the Board and public.
Updated the Five-Year Measure AA (MAA) Projects list, which informed the development of
Three-Year Capital Improvement Plan.
Began repairs and replacement of water systems at Big Dipper Ranch, Stevens Canyon
Ranch, Silva residence, and Toto Ranch.
Completed repairs to 32 residences, some of which house rangers and maintenance staff
who provide onsite, after-hours monitoring of the preserves.
Purchased a corporation yard as the new South Area Field Office to house field-related
operations for the District’s southern region. Completed a conditional use permit,
environmental review, and space programming, and initiated preliminary design for
reconfiguration and repairs to the new property.
Entered into a purchase contract for a new Administration Office building to consolidate all
administrative staff and functions. Completed a space needs and programming analysis, as
well as building assessments for the new office space. Initiated the Request for
Qualifications/Proposals process to hire an architectural firm to complete the design and
repair plans for the new Administrative Office. Formed an Administrative Office Ad Hoc
Board Committee to assist in the planning and design process.
Completed the La Honda Creek Wildland Fire Response Plan that outlines key preserve
features such as emergency access roads and water resources to assist fire suppression
activities and guide the safe evacuation of visitors and residents. The Plan also identifies
sensitive natural and cultural resources to protect from accidental damage.
AWARDS/GRANTS/RECOGNITION
Completed successful grant applications totaling $1,349,500; grants awarded include:
• Gordon and Betty Moore Foundation Grant ($750,000) for the Twin Creeks property
purchase in the Loma Prieta area of Sierra Azul Preserve.
• County of Santa Clara grant ($400,000) for construction of the Bay Trail Connection at
Ravenswood Open Space Preserve.
• Santa Clara Valley Water District Grant ($149,500) for the construction of Webb
Creek Bridge at Bear Creek Redwoods Preserve.
• David and Lucile Packard Foundations grant ($50,000) to support the search for a
long-term operator at Cooley Landing at Ravenswood Open Space Preserve.
Received a National Recreational Trail designation for the Mt. Umunhum Trail by the U.S.
Secretary of the Interior, one of only 19 trails in 17 states, and the only one in California in
2017.
Awarded the “Excellence in Design: Park Planning” by the California Parks and Recreation
Society for the Mount Umunhum Summit Project.
Attachment 1
Page 15
Received the Distinguished Budget Presentation Award from the Government Finance
Officers Association for the second time and the Operating Budget – Meritorious Award from
California Society of Municipal Finance Officers for the first time.
Received the Outstanding Financial Reporting Award from both the Government Finance
Officers Association and the California Society of Municipal Finance Officers.
Recognized for the “Best Overall Performance for Non-Municipal Agencies” as part of the
2018 Risk Management Awards by the California Joint Powers Insurance Authority,
highlighting the District’s dedicated effort and achievement in risk management.
Attachment 1
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 1 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
PROGRAM: LAND ACQUISITION AND PRESERVATION
NEW LANDS
Lot Line
Adjustment/Property
Transfer Purisima
Uplands
(MAA 03-001)
Giusti Upland Parcel Transfer
1.Obtain lot line adjustments approval from San Mateo County.
2. Negotiate Transfer Agreement with property owner.
3. Secure Subordination Agreement with owners lender
4. Obtain RP Committee and Board Approval of Purisima
Uplands property transfer to District.
5. Coordinate POST & Planning, EC, LF & VS, NR, and GIS for
planning of Staging Area & Trail.
FY 17-18
Q1-Q2
FY 17-18
Real Property In Progress Revisions to lot line adjustment application
were needed to address minor changes and
delayed subsequent tasks. Lot Line
adjustment approved by County in FY18-19.
Project will be presented to the Real Property
Committee in November 2018.
Purisima Uplands
Site Cleanup and
Soil Remediation
Assessment
(MAA 03-002)
1. Obtain cost estimate for removal of oil tank & facilities, site
restoration and any required site remediation w/ E&C & NR
2. Cabin demo & site restoration w/ E&C.
3.Road assessment NR & LF
FY 17-18 Q1
FY 17-18 Q2
Real Property
E&C
In Progress 1. Cost Estimate for oil facilities removal
completed by RP.
2. Cabin Demo and oil facilities clean up by
E&C deferred to FY18-19 Q4.
3. Road assessment completed by RP/L&F.
Bay Area Ridge
Trail: Highway 17
Crossing
(MAA 20-002/
Facilitates
MAA 20-001)
REAL PROPERTY
1. Secure trail easements over private properties. Consult w/
Planning, L&F & VS
a. Negotiate easement or fee terms
b. Draft Easements
c. Secure Board Approval
2. Meet with County on lot-line adjustment of private property
a. If lot line adjustment is possible work on deal terms with
private property
b. Appraise property
c. Draft transactional documents
d. Secure Board Approval
PLANNING:
Continue pre-planning activities and stakeholder/agency
engagement to support the review and design of the wildlife/trail
crossings and potential connection trails
Q1-Q4: Continue
preliminary planning
activities for the
connection trails and
participate in the
Caltrans review
process for the
highway crossings.
Planning
Real Property
In Progress Project scope expanded to include more
crossing alternatives than originally
anticipated. Project placed on hold pending
the outcome of negotiations with San Jose
Water Company related to properties in the
immediate area. Board approved contract on
June 27, 2018, following PNR Committee
review on June 5 to complete the feasibility
study. L100
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 2 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
El Sereno Wildlife
Corridors
1. Secure trail easements over private
properties. Consult w/ Planning, L&F & VS.
a. Negotiate easement or fee terms
b. Draft Easements.
c. Secure Board Approval
FY 17-18 Real Property
Miramontes Ridge
Land Conservation
(Facilitates MAA
01)
Pursue Land Conservation Opportunities
(Fee & Easement)
Gateway to San Mateo Coast
1. Present appraisal/planning study to owner
2. Present offer to owner/Negotiations
POST(Johnston Ranch Uplands)
1. Evaluate road/trail access & connections
w/ L&F & Planning
2. Assess regional trail link to Wavecrest &
Coastal trail w/ POST
3. Meet with City of Half Moon Bay to discuss
shared public parking, City GP, Highway 1
crossing at south end of Main St., & trail/bike
path along Higgins Road.
4. Conservation grazing plan w/ POST, NR & L&F.
5. Meet with State Parks regarding
Burleigh Murray
6. GIS/Mapping
FY 17-18 Real Property In Progress Gateway to San Mateo Coast
1. Presentation of appraisal/planning study to
owner complete.
2. A formal offer has not yet been presented
to the owner as Real Property has not
received a positive response on the appraisal
and planning study previously submitted.
All tasks in progress as part of pre-
acquisition planning and interagency
coordination.
Resolve access
Rights to Madonna
Creek Ranch Area
of Miramontes Ridge
OSP
(Non MAA)
1. Research title and historic use of access to Madonna Creek
Ranch.
2. Meet with private property owners who own and use access
road.
3. Secure or purchase access easement to Madonna Creek
Ranch and Miramontes Ridge OSP.
FY 17-18 Real Property In Progress 1. Research of title and historic uses
complete.
2. Meeting with property owners complete.
3. Purchase of access easement on hold.
Owners of underlying fee property are not
interested in selling an easement to the
District at this time.
Complete Ridge
Trail Gaps at El
Corte de Madera
OSP
(Facilitates MAA
04)
1. Pursue purchase, exchange & gift opportunities (fee &
easement) with conservation partners to connect El Corte de
Madera OSP with Upper La Honda Creek OSP.
2. Consult with L&F, Planning, Natural Resources
FY 17-18 Real Property In Progress 1. Real Property pursued opportunities. At
this time, project is deferred as private
property owners are not willing sellers.
2. Consultation with other departments on
possible alignments deferred pending willing
sellers.
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 3 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
La Honda Creek
Phase II Trail
Connections
(Facilitates MAA
05)
Pursue trail connection on California Hiking & Riding Trail
Alignment at Red Barn Area, Survey trail area, Appraisal,
Negotiate trail easement or fee interest, RP Committee, and
Board Meetings. Plan and design trails to connect the Red
Barn area to former Dyer Ranch area and former Driscoll Ranch
area. Conduct technical studies and data gathering to evaluate
landslide area. Begin preliminary permitting.
Q1- Q3: Alignment
planning and technical
studies on landslide
area Q4: Begin
preliminary permitting
Real Property In Progress Planning for trail connections dependent on
final decisions for public access in the Red
Barn area, forward progress of which has
been put on hold pending further parking
investigations. The project is also on hold
pending negotiations with landowner for
access across La Honda Creek bridge near
LH10 as the land owner would like to focus
on the waterline easements before focusing
on the trail easement.
Scope POST
(Cloverdale Ranch)
Land Purchase
Opportunity
(Facilitates MAA
13)
1. Identify access rights & riparian protections reserved from
identified private agricultural transfer parcels.
2. Work with POST to identify infrastructure, water and habitat
restoration projects.
3. Review property reports and assessments, and identify
additional studies to be completed by POST.
4. Work with Natural Resources to assess Lake Lucerene
Mutual Water Company infrastructure and operation.
5. Prepare scope of work for potential future purchase of
Cloverdale property.
FY 17-18 Real Property In Progress All tasks in progress as part of pre-acquisition
planning. The scope, size and complexity of
potential acquisition has slowed some tasks.
Due diligence research continues for the
consideration of a future acquisition.
Pursue Land
Purchase
Opportunities at
Long Ridge OSP
MAA #15 & 16
(Facilitates MAA
15)
1. Pursue purchase opportunity in Slate Creek.
2. Pursue purchase opportunity in Peters Creek.
3. Assess Natural Resource values and opportunities for
management actions to improve habitat for old growth redwood
dependent species.
FY 17-18 Real Property In Progress This project is in progress and dependent on
willing sellers. There were no willing sellers
in FY17-18.
Sierra Azul Rancho
de Guadalupe Land
Conservation
(Facilitates MAA
24)
1. Pursue new land purchase opportunities as they become
available.
2. Meet with County to discuss lot-line adjustment for Pheasant
Creek Property.
3. Negotiate deal terms for Properties above Guadalupe
Reservoir.
4. SCVWD Hicks Road relocation consult w/ NR, E&C & POST
(CE holder) exchange for Hicks & Pheasant culvert replacement
to improve fish passage
FY 17-18 Real Property In Progress Negotiations are in progress with SCVWD to
pursue land purchase opportunities.
All other tasks require willing sellers. There
were no willing sellers in FY17-18.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 4 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Sierra Azul Loma
Prieta Land
Conservation
(Facilitates MAA
25)
1. Pursue land purchase opportunity in upper Herbert Creek.
2. Pursue land purchase opportunity along Loma Prieta
Ridgeline.
FY 17-18 Real Property In Progress Project in progress and pending willing
sellers. There were no willing sellers in FY17-
18.
Pursue Watershed
Protection
Opportunities at
Sierra Azul & El
Sereno
(Multiple MAA 18,
19, 20, 21, 22, 23 &
25)
1. Secure needed state legislation.
2. Notify and coordinate with partners.
3. Meet with owner to negotiate details of transaction.
4. Tour Property
5. Hire appraiser
6. Draft Purchase and Sale Agreement
7. RP Committee, and Board Meetings.
8.Coordinate w/ Partners all Departments
FY 17-18 Real Property In Progress Secured the required state legislation. Held
meetings with owner and prepared appraisal
for 182-acres in El Sereno OSP. Next step is
to enter into additional discussions and
negotiations with owner.
Lower San Gregorio
Creek Watershed
Land Conservation
(Non-MAA)
1. Pursue partnership with POST to protect water resources and
agricultural lands in the Lower San Gregorio watershed.
2. Pursue riparian and farmland conservation partnership
opportunity with POST in Lower San Gregorio watershed.
FY 17-18 Real Property
Natural
Resources
In Progress Project in progress pending willing sellers.
Final deal terms are being negotiated as this
is a complicated transaction.
Cal-Water
Exchange, El Corte
de Madera and
Teague Hill OSPs
(Non-MAA)
1. Identify trail easement to exchange consult w/ L&F &
Planning.
2. Draft exchange agreement.
3. Draft trail easement and tank easement.
4. Secure replacement approval for Land and Water Grant.
5. Real Property Committee.
6. Closed Session.
FY 17-18 Real Property In Progress Trail easement to be exchanged identified.
Remaining project tasks in progress. Seeking
approval from the state because the state has
a development restriction on El Corte de
Madera OSP that was granted in exchange
for a $75,000 grant.
PROGRAM: LAND ACQUISITION AND PRESERVATION
PROTECTION / ACQUISITION OF PROPERTY RIGHTS
Sierra Azul Mt.
Umunhum Public
Access and Property
Rights
(Non-MAA : 20111)
1. Complete eminent domain case with McQueen.
2. Complete exchange with PG&E for Mt Um Road and Woods
Trail easements for Pulgas Ridge gas line easement.
a. Draft transactional documents.
b. Hire surveyor for legal descriptions.
c. Secure Board approval.
3. Rossetta site-cleanup & restoration (E&C/NR)
FY 17-18 Real Property Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 5 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Encroachment
Resolutions
Saratoga Gap and
Sierra Azul OSP
Gullicksen: Monitor remediation of site as part Santa Clara
County lawsuit.
Marshall: Execute exchange (license agreement and
conservation easement) for existing house that extends across
the property line.
Green Eyes: Work with neighboring property owner to resolve
fence dispute on the Kennedy Trail
FY 17-18 Real Property In Progress Gullicksen: remediation monitoring is pending
settlement or resolution of current litigation.
Marshall: deferred due to limited staff time
and competing priorities. Green Eyes:
Property line was surveyed and the fence
determined to be on the property line; no
further action required.
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
LA HONDA CREEK OSP
La Honda Creek
Endangered Wildlife
Protection: Fisheries
Enhancement, Event
Center
(MAA 07-004)
Working with partner, San Mateo County Resource
Conservation District, construct fourteen in-stream large woody
debris structures to restore and improve spawning and rearing
habitats within San Gregorio Creek. Project is funded through
California Department of Fish and Wildlife, Fisheries Restoration
Grant Program.
Q1: Permitting
assistance to RCD.
Q2-Q3: Construction,
biological monitoring.
Natural
Resources
Complete
La Honda Wildland
Fire Response Plan
Work with the Planning, GIS, Natural Resources and Land and
Facilities departments to create a plan for wildland fire response
in the La Honda Preserve. Work on this project will be
integrated with the emergency evacuation plan project.
Q3: Create draft plan.Visitor
Services
Complete
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
BEAR CREEK REDWOODS OSP
Bear Creek
Redwoods: Alma
college Western
Pond Turtle
mitigation
(MAA 21-005)
Provide oversight and advice to Alma college parking lot project
team to ensure impacts to Western Pond Turtle habitat are
being mitigated.
Q1-Q4: Begin
Mitigation Plan
Implementation
Natural
Resources
Planning
Engineering &
Construction
Land &
Facilities
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 6 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Bear Creek
Redwoods: Cultural
Resources
Evaluations
(MAA 21-005)
Hire consultant to assess unevaluated cultural resources within
the west-side (Phase 1) area of the Preserve. Provide
determinations of eligibility to Historic Register, and make
recommendations for avoidance or mitigations if eligible.
Implement mitigation measures as necessary.
Q1-Q2: Hire consultant
and conduct field
assessments.
Q2-Q3: complete
assessment report.
Q2-Q4: implement
mitigation measures
Natural
Resources
Complete
Bear Creek
Redwoods Preserve
Plan: Invasive Weed
Treatment/
Restoration Plan
(MAA 21-007)
Implement second year of targeted weed treatments at Bear
Creek Redwoods to restore native habitats and roads and trails.
Project is expected to require five years of treatment before
habitats are restored to maintenance levels.
Q1-Q4: Continue
treatment.
Natural
Resources
Complete
Bear Creek
Redwoods: Ponds
Restoration and
Water Rights
(MAA 21-008)
Determine water needs/availability for wildlife and habitat values
at aquatic sites. Assess potential impacts from water
development project(s). Assess geotechnical stability of pond
infrastructure and develop and implement restoration plans for
pond habitats at Bear Creek Redwoods OSP. Complete
documentation for pre-1914 water rights. Monitor and report
annual water use at Bear Creek Redwoods Open Space
Preserve. Complete water monitoring of ponds and diversions.
Q1-Q2: Prepare
recommendations and
restoration plans for
priority pond habitats.
Q1-Q4: Monitoring.
Q4: Water Rights
Reporting
Natural
Resources
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 7 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
WILDLIFE / FISHERIES MANAGEMENT
Endangered Species
Programmatic
Permitting
Evaluate federal permitting options for
Endangered Species Act compliance,
including the value of entering a Federal Habitat
Conservation Plan/State Natural Community
Conservation Plan (HCP/NCCP). Renew
Regional Water Quality Control Board (RWQCB) and California
Department of
Fish & Wildlife (CDFW) Routine Maintenance
Agreements. Develop San Francisco
dusky-footed woodrat Memorandum of
Understanding (MOU) with CDFW. Develop
Regional General Permit with Army Corps.
Q1-Q4: Hire
consultant, develop
agreements, have a
consultant prepare
CEQA.
Natural
Resources
In Progress Consultant hired July 25 following Board
approval. Consultant is currently interviewing
Departments with Permitting needs (PL, E&C,
RP, L&F) and outlining the proposed
permitting approach or USACE permit.
Marbled Murrelet
Recovery Planning
Identify and fund priority science, management,
and recovery actions.
Work with California State Parks and other
partners to develop Santa Cruz Mountains
Landscape Management Plan for
Marbled Murrelet.
Q3: Fund priority
projects
Q4: Midpen studies
Natural
Resources
Complete
Mindego Ranch
Aquatic Species
Habitat
Enhancement Plan
Implementation
Year 4 SFGS studies and ongoing bullfrog eradication efforts.Q1-Q2: Complete
fourth year SFGS
monitoring and staff
training.
Q4: Complete Year 4
Report.
Natural
Resources
Complete
Predator/
Livestock Predation
Policy
Develop policy and hire consultant to complete CEQA evaluation
for Board adoption of Policy.
Q1-Q4: Develop Policy
and CEQA review
Natural
Resources
In Progress Interviewed District tenants regarding
predator issues and completed literature
review. Further work delayed to address Mt
Um tower bird entrapment and provide
biological surveys in support of MAA projects
and new land purchases (Twin Creeks).
Currently scheduled for PNR end of Q2
FY2019.
Mindego (Russian
Ridge) Pond
Improvements
(MAA 09-003)
Hire engineering consultants to design the enhancement of
aquatic habitat for San Francisco garter snake, Western pond
turtle and California red-legged frog by following the
recommendations in the Mindego SFGS Habitat Management
Plan. Coordinate with regulatory agencies for permitting and
conduct environmental review.
Q1-Q2: Hire engineer
and design
Q3-Q4: Permitting
Natural
Resources
In Progress Project originally bid in early 2018, however
bids received greatly exceeded anticipated
costs. Reevaluated contracting approach and
shifted to Design-Build.
Contract was awarded on June 27, 2018 to
Design Build Entity. Project is underway.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 8 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Wildlife Corridor
Improvements:
Highway 17
(MAA 20-001)
Based on results of Feasibility Study, finish Caltrans Project
Studies Report (PSR) for recommended alternatives working
with partners and begin CEQA review (planning) and permitting
process.
Q1-Q2: Finish PSR
Q3-Q4: Begin CEQA
and Permitting.
Natural
Resources
In Progress Project scope expanded to include more
crossing alternatives than originally
anticipated. Project placed on hold pending
the outcome of negotiations with San Jose
Water Company related to properties in the
immediate area. Board approved contract on
June 27, 2018, following PNR Committee
review on June 5 to complete the feasibility
study.
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
VEGETATION MANAGEMENT
Prescribed Fire
Program
Development
Prepare prescribed fire program for suitable MROSD grassland
properties. Hire consultant to design program and prepare
environmental review.
Q2: Draft program, hire
consultant
Q3-Q4: Begin
environmental review
process.
Natural
Resources
Visitor
Services
In Progress Project schedule delayed due to retirement of
Vegetation Program lead in NR Department.
Hired Fire Ecologist consultant to develop the
program on June 27, 2018.
Restoration Forestry
Demonstration
Project
Working with Registered Professional Forester conduct
technical studies to support restoration forestry pilot project and
prepare plans to permit timber harvest to restore degraded forest
land.
Q1-Q4: Conduct
technical studies,
prepare plan
documents.
Natural
Resources
In Progress Project schedule delayed due to
archaeological support needs at Bear Creek
Redwoods for trail and parking lot
construction, and to investigate former landfill
site. Developed scope for the La Honda
Forest Assessment and Management Plan.
Consultant RFP anticipated for Q1 FY2019.
Sudden Oak Death
(SOD) and soil
disease Monitoring
and Research
Continue and expand preventative treatments for SOD, support
SOD research.
Q1: Develop
remediation plan for
soil diseases
Q2: Conduct SOD
treatments.
Q3: Recruit new
researchers.
Q4: SOD blitz, start
new SOD research.
Natural
Resources
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 9 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
WATER RESOURCES MANAGEMENT
Guadalupe River
Mercury Total
Maximum Daily Load
(TMDL) Monitoring
Working with Partners - Develop new 5-year monitoring program
and cooperative funding agreement to implement, coordinate,
and monitor effort to assess TMDL implementation success at
reducing mercury within Guadalupe River Watershed.
Q3: submit MOU for
cost
sharing with partners
in
Coordinated
Monitoring
Program to RWQCB
for approval
Q4: submit
Coordinated
Monitoring Plan to
RWQCB
for approval
Natural
Resources
Complete
San Gregorio Creek
and Purisima Creek
Watersheds
Adjudication
Compliance
Evaluate District water rights for domestic, stock watering and
resource preservation purposes and ensure compliance with
regulatory requirements in the San Gregorio Creek Watershed.
Q1-Q4: Continue
assessment and
documentation of
water rights
Natural
Resources
Complete
El Corte de Madera
Watershed
Protection Plan
Sediment Science
Reassess sediment monitoring pools, install stream gauges and
data loggers, and measure sediment in transport and storage
pools. Two-three years of data needed.
Q1: Re-assess pools,
Q2: Install stream
gauges,
Q3: Collect data, and
Q4: Measure pools
Natural
Resources
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 10 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
SITE REMEDIATION, CLEANUP, AND RESTORATION
Hendrys Creek
Property Land
Restoration
(MAA 22-001)
1. Construction: may be initiated in late FY2017 but will continue
through October 2018 for
stream channel restoration. Work is restoration
(not construction); E&C will assist with bid docs in FY 2017.
2. Restoration planting of native species
(GrassRoots Ecology).
3. Plant establishment (GrassRoots Ecology) for a two year
period after planting.
Q1-Q2: Construction
Q2: Restoration
planting
Q2-Q4: Plant
establishment
Planning
Natural
Resources
Complete
PROGRAM: NATURAL RESOURCES PROTECTION AND RESTORATION
OTHER RESOURCES MANAGEMENT
Los Trancos - Page
Mill Eucalyptus
Removal
Remove one hundred mature eucalyptus trees in Los Trancos
Preserve. Contract for tree removal with Santa Clara County
Fire Safe Council.
Q1-2: Develop plans
and permit
Q4: Phase 1 removal
Land &
Facilities
In Progress The Eucalyptus project is a multi year project
in contract with Santa Clara County FireSafe
Council and is on hold pending their
availability to start work.
Madonna Creek
Agriculture
Production Plan
Hire consultant through RFQ process and
manage consultant to develop an Agriculture Production Plan for
Madonna Creek.
Q1: RFQ/select
consultant
Q2: Assess property,
develop plan.
Q3: Finalize plan,
CEQA, Board approval
Natural
Resources
In Progress Work on Agricultural Production Plan delayed
to allow discussions with tenant to proceed
regarding future use of property. Preliminary
investigations of alternative water supply
completed.
Archaeological
Resource Survey,
Assessment, and
Curation
Working with regional archaeologists, survey District collections,
catalog and curate artifacts per curation guidelines.
Q2: Survey collections.
Q3-Q4: Begin
cataloging / curation.
Natural
Resources
Complete
Resource
Management Grants
Program
Release RFP for future funding of projects
based on Board revision to program. Conduct 5 year review of
program and policy.
Q1: Track existing
research projects
Q3: Evaluate Program
and release RFP.
Q4: Award new grants.
Natural
Resources
In Progress Resource Management Grants Program
transferred to Finance Department and
incorporated into Grants Program
administered by the Grants Specialist. New
grants will be issued from the Grants Program
with anticipated solicitation release in FY2018-
19.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 11 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Carbon
Sequestration /
Climate Change
Analysis
Hire consultant to evaluate carbon footprint of District operations
and opportunities to reduce footprint. Begin evaluation of
carbon sequestration opportunities.
Q2-Q4: Hire consultant
to evaluate carbon
footprint.
Natural
Resources
Complete
Russian Ridge -
Grazing
Infrastructure
(MAA 9-1)
Pending completion of Russian Ridge U&M
amendment, install new water line, two additional troughs, and
fencing of the southern pasture at the Mindego Ranch grazing
unit.
Q3 FY2017-18 Land &
Facilities
In Progress Rangeland Ecologist vacancy was recently
filled; new hire will work on an amendment to
the rangeland management plan. Planning
will follow with an amendment to the Russian
Ridge Use & Management Plan.
PROGRAM: PUBLIC ACCESS AND EDUCATION
MT. UMUNHUM
Mt Umunhum Radar
Tower 2nd
Assessment
Provide design for radar tower repairs and to start the permitting
process. Continue studies on the impact of sealing tower on
wildlife and design and implement mitigation plans.
Q1-Q4: Assessment Engineering &
Construction
Planning
Natural
Resources
In Progress Initiation of project was deferred to first
address and remediate the discovery of
peeling exterior paint. Received Board
approval of the project criteria and scope of
work for the tower assessment on September
12, 2018.
Mt Umunhum
Summit - Trail
Construction
(MAA 23-002)
Engineering & Construction to complete design and procure
materials. Land & Facilities to construct trail and steps.
Q1: Complete trail and
steps
Engineering &
Construction
Land &
Facilities
Complete
Mt. Umunhum Road
Design, Permitting &
Implementation
(MAA 23-006)
Finish Construct Mt. Umunhum Road safety and roadway
improvements.
Q1: Complete road
improvements
Engineering &
Construction
Complete
Mount Umunhum -
Grand Opening
Events
Plan and implement historic opening of mountaintop including
weekend celebration event, and invitation only event, including
consultation services to manage logistics.
Q1: Planning
Q2: Host Series of
Events
Q3-Q4: Follow-up
Public Affairs
ALL
Complete
Mount Umunhum -
Audio Tour
Develop and Produce Mount Umunhum audio walking tour in
coordination with Grand Opening. Coordinate with Planning and
Project Managers to align messages and interpretive materials,
Promotional Campaign and communications
Q1: Finalize Draft for
Review, develop
comm plan
Q2: Rollout Tour,
Promote
Public Affairs
Planning,
Natural
Resources,
Visitor
Services
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 12 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Mt. Umunhum
Summit Restoration,
Parking & Landing
Zone
(MAA 23-004/005)
Finish construction of portion of roadway (from flagpole to
summit), parking lots, accessible paths, shade structures and
other improvements. Continue coordination with Amah Mutsun
tribal group and volunteers on native planting restoration.
Complete fabrication and installation of interpretive elements as
part of Summit construction. Partnership project with Amah
Mutsun Tribal Band and funding from California Coastal
Conservancy grant.
Q1: Complete summit
improvements
Engineering &
Construction
Land &
Facilities
Planning
Natural
Resources
Complete
Mt. Umunhum
Summit -
Restoration, Parking
& Landing Zone
Complete installation of plants for
re-vegetation and plant
establishment period.
Q1: FY 2017-18 Begin
revegetation,
preparation for
opening
Q2: FY 2017-18
Continue revegetation
& monitor
Land &
Facilities
Complete
PROGRAM: PUBLIC ACCESS AND EDUCATION
LA HONDA CREEK OSP
Harrington Bridge -
Replace Bridge
Superstructure
Pending permitting, strip bridge down to railcar structural support
and rebuild entire bridge superstructure, including new decking
and railings.
Q1 : Set up for
construction
Q2: Complete
construction
Land &
Facilities
Engineering &
Construction
Complete
La Honda Creek
Red Barn Parking
Area and Easy
Access Trail
(MAA 05-005)
Complete preliminary design; initiate and complete
environmental review, design development and begin
preliminary permitting.
Q1: Complete
preliminary design.
Q2-Q3: Complete
environmental review
and initiate preliminary
permitting Q4:Design
development and
continue preliminary
permitting
Planning Deferred On July 12, 2018, the Board directed staff to
put project on hold pending an evaluation of
alternate parking sites with the formation and
involvement of a new task force/working
group.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 13 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
La Honda Creek
Phase II Trail
Connections
(MAA 05-XXX)
Pursue trail connection on California Hiking & Riding Trail
Alignment at Red Barn Area, Survey trail area, Appraisal,
Negotiate trail easement or fee interest, RP Committee, and
Board Meetings. Plan and design trails to connect the Red
Barn area to former Dyer Ranch area and former Driscoll Ranch
area. Conduct technical studies and data gathering to evaluate
landslide area. Begin preliminary permitting.
Q1- Q3: Alignment
planning and technical
studies on landslide
area
Q4: Begin preliminary
permitting
Real Property
Planning
In Progress Project delayed due to Board's June 12, 2018
direction on the Red Barn Public Access site
plan project. Until future Board input is
obtained on Red Barn development, it is too
speculative at this time to design a trail
through the central Red Barn site.
La Honda Creek
Phase II Trails: La
Honda Creek Loop
Trail
(MAA 07-011)
Design, permit, and construct two loop trails off of the Harrington
Creek Trail in Lower LHC, Sears Ranch Area.
Q3 Consultant
selection and award
Q4 Complete
preliminary design and
technical studies
Planning
Land &
Facilities
Complete Completed FY2017-18 project scope to select
a consultant and complete preliminary design
and technical studies. More planning set for
FY2018-19. Construction of trails projected to
start FY2019-20.
La Honda Creek
Sears Ranch Road
Parking Area
(MAA 07-009)
Complete construction of the parking area and roadway
improvements. Open the parking area and portions of La Honda
Creek Preserve to the public.
Q1: Begin
construction
Q2-Q3: Complete
construction
Engineering &
Construction
Complete
La Honda Creek -
White Barn - Historic
and Structural
Assessment
(MAA 05-008)
Complete historic and structural assessment for stabilization of
the White Barn. Revise Redwood Cabin assessment and cost
estimates. Present White Barn and revised Redwood Cabin
assessments to PNR Committee and Board.
Q1: Release RFP;
Consultant selection
Q2: Complete
assessment
Q3: Present to
Committee and Board
Planning
E&C
In Progress Delayed due to vacancies/lack of capacity in
the Engineering and Construction
Department; two key vacancies were recently
filled in mid October.
La Honda Creek -
Sears Ranch Trail
Connections
associated with
Parking Area
(MAA 07-007)
Completion of Sears Ranch Structure Disposition at La Honda
Open Space Preserve. Monitoring of hazardous material
removal will be required during construction. Bat survey and
relocation will be performed prior to structure disposition. Work
is estimated to be completed Fall 2017.
Q1: Bat Survey and
Bid
Q2: Construction
Engineering &
Construction
Complete
La Honda Creek –
Sears Ranch Trail
Connections
associated with
Parking Area
(MAA 07-009)
Complete trail naming, signage and
formalization of the Folger Loop trail to open the Sears Ranch
Road entrance/lower La Honda Creek to the public by the end of
2017. Sign budget will be carried by E&C Department.
Q1: Complete Master
Plan
Amendment
Q2: Install signs
Land &
Facilities
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 14 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
La Honda Creek
OSP
Communications
Plan
Manage District's communications and public outreach including:
publicize public events, establish key messages, draft
information materials such as fact sheets, supply information to
the media, communicate with constituents and help at public
meetings.
Q1 - Q4: Provide
support
as project needs
Public Affairs
Planning
Complete
La Honda Creek
OSP -
Groundbreaking &
Grand Opening
Events
Plan and implement two milestone events including invitation
groundbreaking and public grand opening events.
Q1: Host
groundbreaking,
plan for opening
Q2: Host grand
opening
Public Affairs
Land &
Facilities
Visitor
Services
Complete
PROGRAM: PUBLIC ACCESS AND EDUCATION
BEAR CREEK REDWOODS OSP
Bear Creek Stables
Site Plan
Implementation
(MAA 21-004,
taxable bond)
Planning: Complete concept design, geotechnical investigation
and schematic design and implementation plan.
Q1-Q2: Planning:
Concept plan board
meeting, and
schematic design
Q3-Q4: Initiate
construction docs and
PNR
Planning
Engineering &
Construction
In Progress Concept plan complete. Currently working
with the County on identifying repair items
that can be completed under the current legal
nonconforming use. Once information is
gathered and confirmed, will return to the
Board for additional direction, anticipated in
early 2019.
Bear Creek
Redwoods - Public
Access (Phase I
trails)
(MAA 21-005)
Complete construction of trail segments required to connect the
Bear Creek Road crossing to the west side of the preserve and
a segment to form a loop hiking opportunity.
Q1: FY 2017-18 Begin
trail layout and
construction
Q2: FY 2017-18
continue trail
construction
Land &
Facilities
In Progress One trail segment completed and 90% of trail
connection to Bear Creek Road completed.
Small section of trail next to the road will be
completed just prior to the opening of the new
BCR parking area.
Bear Creek
Redwoods - Alma
College Parking
Area and Pedestrian
Crossing
(MAA 21-005)
Complete design and engineering documents, securing permits
and assisting E&C with preparing bid packages for construction.
Q1: Complete 90%
Design & obtain
encroachment permits
Q2: Hand-off project to
E&C
Planning
Engineering &
Construction
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 15 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Bear Creek
Redwoods - Alma
College Cleanup
and Stabilization
(MAA 21-006)
Conduct Phase II Environmental Assessment (EA);
construct/stabilize bat habitat; stabilize Chapel; exclude bats and
seal chapel; prepare demolition plans and specs.
Q1: Phase II EA
Q2: Construct bat
habitat and stabilize
chapel
Q3: Seal chapel
Q4: Prepare demo
plans and specs
Planning
Engineering &
Construction
In Progress Bat habitat construction was delayed due to
discovery of lead soil contamination at the
carport, which was identified by the consultant
during an Environmental Site Assessment.
The contaminated soil needs to be removed
before bat habitat construction takes place.
The bat habitat needs to be constructed
before the stabilization and sealing of the
chapel, therefore the chapel work was
delayed until after the contaminated soil is
removed. Completion is anticipated this
winter (2018).
Bear Creek
Redwoods - Water
System
(MAA 21-003)
Finalize water design, acquire permits and approvals, and install
water infrastructure.
Q1-Q2: Design and
Phase I construction
Q3-Q4: Design
Engineering &
Construction
In Progress Design work for the new water system is
pending Board direction on site improvements
at Bear Creek Stables, anticipated in early
2019.
Bear Creek
Redwoods - Road
and Trail, and
retaining wall.
(MAA 21-005)
Natural Resources will complete design. Engineering &
Construction will acquire permits and contract for construction
for the road and retaining wall. Land & Facilities will construct
trails.
Q1: Design
Q2: Begin
construction
Q3-Q4: Complete
construction
Natural
Resources
Land &
Facilities
Engineering &
Construction
In Progress Construction schedule was moved out by a
few months to package the work with the
request for bids for the new parking lot to gain
economy of scale.
Bear Creek
Redwoods - Webb
Creek Bridge
(MAA 21-009)
Complete design of the bridge and start the permitting process.Q1-Q3: Design and
permitting
Q4: Construction
Engineering &
Construction
In Progress Construction schedule was moved out by a
few months to package the work with the
request for bids for the new parking lot to gain
economy of scale.
Bear Creek
Redwoods OSP
Communications
Plan
Manage District's communications and public outreach including:
publicize public events, establish key messages, draft
information materials such as fact sheets, supply information to
the media, communicate with constituents and help at public
meetings. Includes preserve-side communications, as well as
specific to Alma College and the stables.
Q1-Q4: Provide
support as project
needs
Public Affairs
Planning
In Progress Plan development continues to progress as
Bear Creek Redwoods opening projects
progress.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 16 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: PUBLIC ACCESS AND EDUCATION
OTHER LOCATIONS
Purisima Creek
Redwoods - Bridge
1 – Replace Bridge
Superstructure
Pending permitting. E&C staff to complete design, acquire
permits, and procure material. L&F staff to replace degraded
vehicle bridge decking and install new rails. Strip bridge down to
railcar structural support and rebuild entire bridge
superstructure, including new decking and railings.
Q2 or Q4 for
installation, possibly
deferred due to road
damage in the area
Land &
Facilities
Engineering &
Construction
In Progress Project delayed pending internal discussions
regarding engineers report that limits load
rating of bridge without major
improvement/repair to bridge structures.
Provide trail planning support for the regional trail crossing along
Highway 17 in the Los Gatos/Lexington Reservoir area
Q3 for Project Study
Report
Natural
Resources
Planning
Preserve Use
Survey
Year two of 2-year project - Conduct preserve usage study to
establish a baseline on preserve visitors including
demographics, use patterns, awareness and satisfaction; use
Consultant in fall/winter 2017. (Year one included development
and design, and hiring of consultant)
Q1: RFP for contract
Q2-Q4: Data
collection
Public Affairs
Visitor
Services
Complete
Rancho San Antonio
Non-motorized
Mobility, Transit
Connections and
Parking Alternatives
Stakeholder outreach and engagement with County of Santa
Clara, VTA, Cities and other entities; Initiate scoping for
feasibility study of potential access connections using non-
motorized means, transit and parking alternatives.
Q1/Q2: Stakeholder
engagement
Q3/Q4: Scoping;
consultant selection
General
Manager's
Office
Planning
(budget)
In Progress Project delay due to shift in project lead given
key staff departure (from GMO to Planning).
Proposed phased scope of work is coming to
the Planning and Natural Resources
Committee for review in early 2019.
In Progress Project scope expanded to include more
crossing alternatives than originally
anticipated. Project placed on hold pending
the outcome of negotiations with San Jose
Water Company related to properties in the
immediate area. Board approved contract on
June 27, 2018, following PNR Committee
review on June 5 to complete the feasibility
study.
Ridge Trail
Crossing:
Highway 17
(Facilitates
MAA 20-001)
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 17 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Hawthorns Historic
Complex Partnership
Focus on completing the partnership development for long-term
care and maintenance of historic complex. Determine the
viability of the proposed partnership with the selected potential
partner (Partner) within the one-year license agreement (set to
end in August). If viable, retain an historic preservation/
architectural consultant to evaluate the Partner's proposed plans
for rehabilitation and reuse of the historic complex in late 2017.
Coordinate with Peninsula Open Space Trust (POST) on the
development proposal review and consistency with
Conservation Easement. Evaluate permitting requirements
through Town of Portola Valley. Present the Partner plans to the
Planning and Natural Resources Committee (PNR) and Board
for concurrence and direction on development of a long-term
lease and CEQA review. In the event of an unsuccessful
partnership, return to PNR and the Board with alternative options
and a recommendation for managing the historic structures.
Consider other potential support roles for the interested Partner.
Also in the interim, complete critical actions as needed to deter
future resource damage. Pending Board approval of next steps,
lay out the schedule, scope of work, and retain an historic
preservation/ architectural consultant to evaluate and prepare
cost estimates for mothballing, stabilization, and/or rehabilitation
of select structures. Complete CEQA review as required.
Q1: Assess selected
potential partner's
success under one-
year license
agreement and
determine need for
extension. Q1-Q4:
Consultant selection;
evaluate partner's
proposed rehabilitation
and reuse of the
historic complex;
permitting ; PNR and
Board review and
direction on long-term
lease. Conduct CEQA
review.
Planning In Progress Schedule pending external proposer and
external agency permitting coordination.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 18 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Cooley Landing
Interpretative
Facilities Design &
Implementation
(MAA 2-001)
PHASES II - V of Cooley Landing Vision Plan. Ongoing
partnership project with City of East Palo Alto.
City of East Palo Alto to design and implement the remaining site
improvements related to Cooley Landing Park. Provide technical
assistance. Update Partnership Agreement. Pending Board
approval related to the use of Measure AA funds, prepare
Agreement and coordinate reimbursement of eligible expenses
incurred by the City. The District will continue to provide
technical assistance and will amend the current Partnership
Agreement to include six elements out of this phase of work for
which the Board has approved MAA funding. Per the City,
construction must be completed by June 30, 2019 to meet
requirements of the City's $5M Prop 84 Statewide Park
Development and Community Revitalization Program Round 2
grant. Design is expected to continue through Winter 2017.
Grassroots Ecology is continuing habitat restoration work (Year
2 of 3).
Schedule set by City of
East Palo Alto.
Construction must be
completed by June 30,
2019 to meet Prop 84
grant requirements.
Planning In Progress Schedule was set by City of East Palo Alto.
The City bid the project and awarded a
contract to Goodland Landscape Construction
in June 2018. Construction began in July
2018.
Cooley Landing Park
Business and
Operating Plan
Working closely with the City, prepare a Request for
Qualifications and Proposals (RFQP) to solicit and hire
specialized services to prepare the business and operating plan
for Cooley Landing Park. Plan will evaluate management
strategies and identify existing and new funding sources to keep
the park and the education center operating as envisioned.
Development of the plan will require ongoing discussions and
coordination with the City and exploration of new and/or
expanded partnerships with other entities. Final plan to be
reviewed and approved by the District Board.
Q1: Prepare and
release RFQP,
interview firms, forward
selection for approval
Q2: Kick-off the
planning and analysis
work
Q3: Prepare draft plan
for review and
revisions
Q4: Finalize plan for
approval
General
Manager's
Office
In Progress Additional time required to secure outside
grant ($50,000 from the Packard Foundation),
accommodate extensive outreach of potential
proposers to operate the Education Center,
and additional time to work with the City of
East Palo Alto to review the process,
proposals, conduct interviews, and present
outcomes to the City Council. Two proposals
were received, one has since withdrawn. The
District will be working with the City of East
Palo Alto to proceed on the next phase of
work with the remaining proposer (Palo Alto
Museum and Zoo).
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 19 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Ravenswood Bay
Trail Design and
Implementation
(MAA 02-002)
The scope of work includes conceptual design, environmental
review, geotechnical engineering and construction documents
and permitting (obtaining all necessary resource agency and
regulatory agency permits to construct the Ravenswood Bay
Trail). Construction will be publicly bid and performed by
contractor. The scope of construction will include a bridge,
boardwalk, trail, and pavement striping. Preliminary design is
expected to be complete in Fall 2017. Construction documents
are expected to be complete in Winter 2019. Permitting is
expected to be complete in Spring 2019. All work is anticipated
to be complete by 2020.
Q1-Q3: Planning:
Design Development
Q4: Submit permit
applications
Planning
Engineering &
Construction
Complete
Harkins Bridge
Replacement
(MAA 03-004)
Demolition of existing Harkins Bridge in Purisima Creek
Redwoods OSP and installation of a new bridge approx. 100'
upstream of existing bridge. Design was performed by a
consultant. Construction will be publicly bid and performed by
contractor. All work is anticipated to be completed by 2018.
Q1: Continue with
construction began in
Q4 FY 2016-17
Q4: Complete
construction
Engineering &
Construction
Complete
El Corte de Madera
Oljon Trail
Implementation
(MAA 04-004)
E&C staff to complete design, acquire permits, and procure
material. L&F staff to construct trail.
Q1: Begin
construction
Q2: Complete
construction
Engineering &
Construction
Land &
Facilities
In Progress San Mateo County permitting delay. Permit
has since been acquired and trail work in
progress. Anticipated completion: FY2018-19
Q2.
Hawthorns Public
Access Site Plan
(MAA 06-XXX)
In coordination with POST, Real Property and Land & Facilities,
initiate negotiations with the Town of Portola Valley (ToPV) for
partnership on Alpine Road Trail widening/ realignment. Develop
public access opportunities and constraints and conceptual Site
Plan alternatives. Coordinate with POST, ToPV and
stakeholders; public outreach and engagement. Initiate CEQA.
Q1: Initiate
negotiations with ToPV
& POST; Initiate
project scoping/
programming for Site
Plan
Q2: Continue
negotiations
Q3: PNR Meeting
Q4: Initiate CEQA
Planning In Progress Conducted initial discussions with the Town
of Portola Valley and initial project scoping
and early programming to inform upcoming
public planning and stakeholder engagement
process. Recent vacancy will delay the kickoff
of the public planning process to FY2019-20.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 20 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Rancho San Antonio
Deer Hollow Farm
White Barn
Rehabilitation
(MAA 11-XXX)
Complete historic and structural assessment for stabilization of
the White Barn. Coordinate with City on scoping, consultant
selection, review and deliverables. A qualified architectural
historian will assess the condition of the White Barn, and its
historical significance. A structural engineer will assess the
integrity of the building to determine the need and estimated
costs for structural improvements and/or repairs. A draft
assessment report is anticipated to be complete in Spring 2018.
The assessment will help inform the design for refurbishment of
the existing barn that would be used for public interpretation, as
well as ongoing management of Deer Hollow Farm.
Q1-Q2: Project
scoping/RFP/
Consultant Selection
Q2-Q3: Complete
assessment
Planning
Engineering &
Construction
In Progress Historic and structural assessments have
been completed. Slight delay due to
Engineering and Construction staff vacancies.
Request for Proposals will be released in
January 2019 for design of RSA White Barn
Rehabilitation.
Saratoga-to-Sea
Trail Connection
(MAA 18-XXX)
L&F to provide technical support in review of City's prepared trail
plans; attend field visits to ground-truth trail alignment. Planning
to provide administrative support for any necessary partnership
agreements related to MAA funding; review City's environmental
review documents.
TBD (Schedule set by
City of Saratoga)
Planning
Land &
Facilities
Complete
Planning
Real Property
Lysons Structure
Disposition at Monte
Bello
(MAA 17-002)
Remediate, demolish, and remove uninhabitable structures and
debris. Additional site grading to reduce potential impacts to
stream system. Design will be performed by a geotechnical
and/or civil engineering consultant for grading of the site caused
by recent landslides on the property.
Q1: Evaluate landslide
and permitting
Q2: Begin
construction
Q3-Q4: Complete
construction
Engineering &
Construction
Deferred Project was replaced with the Twin Creeks
demolition, a new unanticipated demolition
project, which was completed in Q1 FY2018-
19.
Stevens Creek
Nature Trail Bridges
(MAA 17-004)
E&C to finish design, acquire permits, and procure materials.
Land & Facilities staff to demolish the existing degraded 24-ft
bridge and construct a new 48-ft bridge with abutments over
Stevens Creek along the nature trail. Minor trail alignment would
be necessary.
Q1: Complete design
and permitting
Q2: Begin
construction
Q3-Q4: Complete
construction
Engineering &
Construction
In Progress Experienced permitting delays with City of
Palo Alto. Construction is now underway.
Anticipated completion in Q4 FY19
Deferred Planning work is dependent on conclusion of
Real Property negotiations, which are
ongoing.
Purisima Uplands
Public Access Site
Plan (MAA 03-XXX)
Pending acquisition of land rights, initiate a feasibility analysis in
collaboration with POST to study staging area alternatives to
facilitate the Purisima-to-the-Sea regional trail connection.
Provide technical assistance to POST and San Mateo County
during preliminary discussions about environmental review.
Initiate cultural resource and biological assessments.
Q1-4: Feasibility study,
data collection/
technical studies
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 21 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Coal Creek - Alpine
Road Regional Trail
(MAA 10-001)
Continue discussions with San Mateo County regarding the
failed culvert which has closed the former road to trail use and
discuss other required repairs. Dependent on discussions with
the county, perform assessment work and complete interim
repairs and erosion control measures if feasible.
Contingent on San
Mateo County
Land &
Facilities
In Progress Additional time required to evaluate various
options for repair. Repair option selected by
the Board on 03/04/2018. Contract for design
and engineering services was awarded by the
Board on 10/24/2018 and design work is
underway. Discussions with San Mateo
County have been ongoing.
Highway 17 - Ridge
Trail and Wildlife
Crossing
Communications
Manage District's communications and public outreach including:
meetings, establish key messages, draft and update information
materials such as fact sheets, supply information to the media,
communicate with constituents.
TBD Public Affairs
Natural
Resources
In Progress Communications support continues as project
progresses.
PROGRAM: VEHICLES, EQUIPMENT, FACILITIES, AND OTHER INFRASTRUCTURE
STAFF FACILITIES
New Administrative
Office (AO) Facility
Select a consultant team and begin preliminary design, working
with a staff project team, General Manager's Office, and Board
of Directors. Initiate permitting coordination and discussion with
City of Los Altos planning staff. Preliminary design is expected to
last until Spring 2018.
Q1: Consultant
selection
Q2-Q4: Preliminary
design, initial
permitting coordination
Engineering &
Construction
In Progress Additional time required to receive critical
early input and direction from the full Board.
The Board formed an Ad Hoc committee on
03/14/2018 to work with staff in hiring the new
architect team and to review the public
engagement plan. A contract was awarded
by the Board for the new architect team on
08/22/2018. Preliminary schematic designs
are underway.
Skyline Field Office
Storage Building
Complete the programming assessment to evaluate the building
requirements in terms of size, location, and other criteria.
Provide design and permitting for the building.
Q1-Q2: Programming
and Planning
Q3-Q4: Design and
permitting
Engineering &
Construction
Land &
Facilities
Complete
New South Area
Office Facility
Improvements
Continue design, environmental review, preliminary permitting
with City of Campbell. Pending CUP approval, begin final
design.
Q1-Q2: Design
development,
environmental review,
preliminary permitting
Q3-Q4: Begin final
permitting & design
Planning
Engineering &
Construction
Land &
Facilities
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 22 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Field Office Internet
Upgrade
Implement infrastructure upgrade items listed in the IST
Strategic Plan; Address the Customer Services Survey results
citing poor network connectivity; Allow better access to Internet
enabled services (email, Office 365, video-conferencing);
Support the Districts telecommuting policy; Reduce duplicated
infrastructure at field offices.
Q1-Q2: Engineering
studies with
telecommunications.
Q3: Implementation
Information
Systems and
Technology
In Progress IST has signed contracts with Comcast
Business for delivery in FY2018-19. Telecom
timelines can experience extensive delays.
New Admin Office
Construction -
Project
Communications
Manage District's communications including establishing Key
Messages (Not MAA funds), media responses, training, and
communication plan around updates to staff (and process for
input)
TBD Public Affairs
Planning
In Progress In development as project progresses; public
engagement plan finalized in October.
PROGRAM: VEHICLES, EQUIPMENT, FACILITIES, AND OTHER INFRASTRUCTURE
PROPERTY MANAGEMENT
Farm Labor Housing
- La Honda Creek
Perform a housing assessment of the former Driscoll Ranch
area of La Honda Creek OSP to determine where and how to
replace farm labor housing for the ranch worker for AGCO Hay,
LLC per the grazing lease. Continue discussions with San
Mateo County on their Farm Labor Housing Pilot Program.
Q1-Q4: Housing
assessment,
programming, and
design
Engineering &
Construction
Land &
Facilities
Services
In Progress Project delayed due to reduced staff capacity
in Engineering and Construction; Request for
Bids issued in September 2018. Due to lack
of bids, project is being converted to Design-
Build.
Purisima Creek -
Restroom
Replacement
Permitting, pre-construction surveys for sensitive species,
environmental review, demolition of existing restroom building
and vault, installation of the new restroom and vault, and pouring
a concrete slab around the restroom building.
Q1: Final permitting,
environmental review
Q2-Q4: Construction
(weather dependent)
Land &
Facilities
Planning
In Progress Construction delayed until fiscal year 2019 to
avoid a conflict with construction of a new
bridge at the same location. Project
completion expected November 2018.
Tunitas Creek - Toto
Ranch Driveway
Improvements
Assess, permit and contract for repairs to degraded driveway at
Toto Ranch.
Q1: Perform
Assessments
Q2: Obtain Permits
Q3: Bid
Q4: Construction
Land &
Facilities
In Progress Additional time required to complete designs
and drawings. Delays also due to reduced
capacity from vacancies/acting assignments.
Construction now underway and anticipated
to be complete by Spring 2019.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 23 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Sierra Azul Meyer
Residence Repair
and Site
Improvements
Improvements may include: 1) Upgrade to the existing studio
building; 2) Disposition of the existing main house; 3) upgrades
to the existing water system including the potential of digging a
new well; 4) New water system piping; 4) New off-grid solar
system and battery storage with electrical system; 5) Septic
system improvements.
Q1-Q2: Assessment
and programming
Q3-Q4: Construction
Engineering &
Construction
In Progress Delayed due to limited capacity in
Engineering and Construction.
Russian Ridge -
Quam Residence
Driveway
Improvements -
20000 - 20300
Skyline Blvd.
Repair and re-rock the driveway from the edge of the chip seal
section through 20000 Skyline Blvd (Bergman) to 20300 Skyline
Blvd (Quam)
Q1. Perform
Assessments
Q2. Obtain Permits
Q3. Bid
Q4. Construction
Land &
Facilities
In Progress Additional time required to complete designs
and drawings. Delays also due to reduced
capacity from vacancies/acting assignments.
Construction now underway and anticipated
to be complete by Spring 2019.
Russian Ridge
Ranger Residence
Repairs
Remove and replace large cathedral window in Master
Bedroom. Replace and reduce size of deck for safety. Handle
dry rot as necessary. (B121-CIP)
Q1: Develop drawings
and specs
Q2: Bid
Q3: Construction
Land &
Facilities
Complete
Unoccupied
Structures
Disposition
Determine disposition and demolish El Sereno house and
cleanup and demolition of Rosetta Property structures.
Q1: Perform
Assessments/Board
approval for demolition
Q2-Q3: Obtain permits,
bid
and demolition.
Land &
Facilities
Engineering &
Construction
Complete
La Honda Creek -
Point of Diversion 17
Water Line
Replacement
Replace main water line from spring to valve at creek, add
additional water line for grazing and install two new tanks at
junction with new grazing water line.
Q1: Prepare Plans &
Specs
Q2-Q3: Bid
Q4: Construct
Land &
Facilities
In Progress Additional time required to complete designs
and drawings. Construction now underway
and anticipated to be complete by November
2018.
Bear Creek
Redwoods - Stables
RFP/Lease
Perform an appraisal to determine stable rent.
Develop Bear Creek Stables lease and RFP requirements.
Prepare RFP and manage process and selection of a tenant in
coordination with Planning.
Select tenant and enter into long term lease.
Q2: Appraisal, develop
lease and RFP
Q3-Q4: Manage RFP
and select tenant
Land &
Facilities
In Progress Project is dependent on final Board direction
related to the improvements at Bear Creek
Stables (see above).
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 24 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Tunitas Creek - Toto
Ranch Grazing
Lease, Ag License
1. Work with Ag consultant to develop mini Ag Plan
2. Develop a long term Grazing lease.
3. Develop Agricultural license.
4. Negotiate and sign new long term Grazing lease and Ag
license
FY2017-18 Land &
Facilities
In Progress Delay in completing the rangeland
management plan has delayed the grazing
and ag licenses to FY2018-19.
Skyline Christmas
Tree Farm Lease
1. Conduct Appraisal of Christmas tree farms on public lands in
the Bay Area.
2. Develop a long term Agricultural lease.
3. Negotiate and sign a new long term Agricultural lease.
Q3:FY2017-18
Q4: FY2017-18
Q1: FY2018-19
Land &
Facilities
In Progress Board directed a scope change to the project
during FY2018-19 CIAP development
process. Project completion anticipated for
FY2019-20.
Tunitas Creek
Ranch Perimeter
Fence
1. Prepare Specifications and obtain bids.
2. Award Bid
3. Construction
Q1: FY2017-18
Q2: FY2017-18
Q3: FY2017-18
Land &
Facilities
Complete
Russian Ridge -
20000 Skyline
Reconstruction
(Bergman)
1. Clean up resident compound after tenant vacancy (Main,
Guest, Cottage, outbuildings and surround).
2. Prepare As builds for residence compound.
3. Meet with San Mateo County regarding reconstruction
plan/permitting
4. Prepare Bid/Award Bid for phased reconstruction
Q1: Clean Up
Q2: Prepare as built
drawings
Q3: Meet with county
Q4: Bid
Land &
Facilities
Complete
Monte Bello- Black
Mountain Comm Site
Driveway
Improvements
Repair and re-rock the driveway from Monte Bello Road up to
the Black Mountain communication site.
Q1: Perform
Assessments
Q2: Obtain Permits as
needed
Q3: Bid
Q4: Construction
Land &
Facilities
In Progress Additional time required to complete designs
and drawings. Delays also due to reduced
capacity from vacancies/acting assignments.
Construction expected to be completed by
November 2018.
October Farm
Grazing Lease
1. Develop October Farm Grazing Lease and RFP requirements.
2. Prepare RFP and manage process and selection of tenant in
coordination with Natural Resources.
3. Select tenant and enter into long term grazing lease
Q1: FY2017-18
Q2: FY2017-18
Q3: FY2017-18
Land &
Facilities
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 25 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: VEHICLES, EQUIPMENT, FACILITIES, AND OTHER INFRASTRUCTURE
BUSINESS SYSTEMS
SharePoint v3.1 -
Workflows,
Document
Management,
Project Central, and
Dept./Team Sites
Iterative and agile development cycles to develop
SharePoint with specific focus on Project Sites, workflows, and
build out team/department sites.
Q1-Q4: Iterative and
agile development
cycles to develop
SharePoint in the
outlined business
areas
Information
Systems and
Technology
Complete
NWS Migration to
Cloud or Upgrade
In FY17/18, IST staff will work on migrating the New World
System to the cloud or upgrade on premise. The project will
include evaluation of both solutions to deem which is most
supportable and cost effective
Q1: Planning and work
plan developed.
Q1-Q2:
Implementation
Information
Systems and
Technology
Complete
Work Order and
Asset Management
The RFP will be drafted Q4 FY 2016-17 and released in Q1 FY
2017-18 for work to be completed in FY 2017-18. The system
will go live for the FY 2018-19.
Q1: RFP released.
Q2: Design.
Q3-Q4:
Implementation/Go live
Information
Systems and
Technology
In Progress Project training schedule shifted to
accommodate construction season. Go-live
planned for FY2018-19 Q3-Q4.
Trail Database for
District's website
In FY 17/18, three web maps will be deployed as well as the
Asset Management System. This project will true up the trails
data that will be stored in the Enterprise GIS and used in District
web maps and the Asset Management System.
Q1: Planning and
Scope Development.
Q2-Q3: Develop and
clean existing GIS
trails data.
Q4: Roll into web maps
and Asset
Management System.
Information
Systems and
Technology
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 26 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
Integration of
Insurance
Requirements into
IAFS
Pursue the feasibility of integration of indemnification and
insurance requirements into New World for Purchase Orders, in
conformance with CJPIA’s recommendations.
Q2: Evaluate feasibility
Q4: Integrate if
feasible
General
Counsel
Finance
Information
Systems and
Technology
In Progress Continuing to explore feasibility of the
integration given the capabilities of New
World.
GIS Web
Development
In FY 17/18, three web maps will be deployed and GIS staff will
conduct in-depth training on their use. An outside consultant will
build a central web mapping application that allows users to
create custom printed maps and GIS staff will create two
additional web map viewers.
Q1: Scoping of web
apps to be deployed.
Q3-Q4: Development
and deployment of
web maps.
Information
Systems and
Technology
Complete
GIS Data
Development
In FY17/18, GIS staff will take the first step to create these
layers. They will focus on developing the priority data layers as
identified in the Enterprise GIS project. Relevant tasks include
Field Mapping, Digitizing, Paper file investigation, and staff
Training.
Q1: Develop plan for
GIS data development.
Q2-Q4: Data
development.
Information
Systems and
Technology
Complete
GIS Mobile Data
Collection (Assets)
The IT Master Plan and E-GIS Project both recommend the
deployment of a mobile GIS data collection system (i.e. Collector
for ArcGIS application). This solution will put mapping in the
hands of the District's field workforce.
Q1: Roll-out of
collector application.
Q2-Q4: Data
collection.
Information
Systems and
Technology
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 27 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: PUBLIC OUTREACH
COMMUNITY ENGAGEMENT
San Mateo County
Coast Outreach
Plan
Develop coastal outreach plan, (including
development); annual direct mail piece,
partnership development; speaking
engagements opportunities; evaluative,
partnership Chamber.
Q1: Research and
write
communications plan;
Q2: Develop mail
piece;
Q3-Q4: Attend events.
Public Affairs Complete
PROGRAM: PUBLIC OUTREACH
NEW INITIATIVES - PUBLIC AWARENESS
Intergovernmental
Affairs Strategy
Engaging lobbyist firm to assist District with legislative priorities -
Other activities include Legislative Picnic, Board and GM
meetings; field tours. Showcase Measure AA project status and
other district projects. Meet and greets, Monitors and participate
in activities, list of targeted legislation
Q1-Q4: Implement
Phase 1
Public Affairs
GMO
Complete
Climate Change and
Environmental
Education Campaign
Develop communications plan in alignment with GM focus on
healthy forest practices, innovation, coastal farmland (including
annual direct mail piece, partnership development; speaking
engagements opportunities; evaluate partnership with Chamber)
Q1:Refine key
messages
Q2-Q4: Implement
Plan
Public Affairs In Progress Project re-aligned to track with Board
approval of the new Climate Change Action
Plan (which was approved on 10/10/2018).
PROGRAM: PUBLIC OUTREACH
PUBLIC OUTREACH PARTNERSHIP PROGRAMS
Latino Outdoors
Program Funding
Contract with Latino Outdoors in partnership to connect with
Latino audiences and establish annual events related to contract
Q1: Establish Dates
Q1-Q4: Implement
partnership elements
Public Affairs
Visitor
Services
Complete
Youth Outreach
Plan
Implement youth outreach strategy and establish relationships
with organizations that serve youth with the purpose to engage
in recreation, stewardship and education, Create Youth and
families brochure, Update youth activity booklet, exploring
translation services as needed
Q1-Q4: Implement
Outreach plan
Public Affairs
Visitor
Services
In Progress Delayed due to manager vacancies in Public
Affairs and Visitor Services departments.
Public Affairs will present a summary of all
current Youth Outreach programs throughout
the District and introduce a proposed pilot
program for targeted outreach to the Board in
early 2019.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 28 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: ADMINISTRATIVE SUPPORT
POLICY DEVELOPMENT
Accessibility Plan
Update
Form project team and develop consultant scope of work
needed to update the District's Accessibility Plan. Release RFP,
select consultant to assist District with plan update. Initiate
project kick-off and planning to develop an ADA self-assessment
tool and transition plan. Conduct self-assessment.
Q1: Develop
consultant scope of
work to include in RFP.
Release RFP
Q2: Award of Contract
and project kick off
Q3-Q4: Conduct self-
assessment
Planning Complete
Explore Potential
Sphere of Influence
Evaluate the steps needed to complete an annexation process
with Santa Clara County LAFCO. Understand potential issues,
challenges, and opportunities. Determine next steps and
develop recommendations on whether to proceed, on the scope
of the potential annexation, timing, and any pre-preparation
activities. Forward the recommendations to LFPAC for review
and confirmation. Depending on the outcome, forward the
Committee’s recommendations to the full Board. Budget
includes funds for surveys and consulting services in the event
the District determines it is an opportune time to initiate the
application process.
Q1: Evaluate
annexation
process
Q2: Confirm
recommendations for
LFPAC review
Q3: Present findings
and
recommendations to
LFPAC
Q4: Board review
(dependent on LFPAC
outcomes)
Planning Deferred Upon consultation with Santa Clara County
Local Area Formation Commission, GMO
determined the timing of initiating annexation
process should be deferred to focus on the
construction and opening of the Mount
Umunhum Summit.
Vision Plan Review
and Update to 5-
Year MAA Project
List
Conduct two workshops (north and south areas of District) to
present the 2014 Vision Plan to Board and public and present
work done to date. Conduct one to two study sessions to update
5-year MAA project prioritization list.
Q1: Workshops
Q2: Develop draft
updated 5-year MAA
project prioritization list
Q3: Finalize list during
annual Budget and
Action Plan cycle
Planning
Public Affairs
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 29 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
PROGRAM: ADMINISTRATIVE SUPPORT
ORGANIZATION AND STAFF DEVELOPMENT
Mobile IT Training A training crash cart will ensure IT staff is able to support training
opportunities in a consistent, high quality manner.
Q1: Planning and
hardware acquisition
Q2:
Information
Systems and
Technology
Deferred Cost-benefit analysis deemed this project no
longer desirable at this time. All administrative
staff have a laptop and IST has a handful of
laptops available for field staff who have not
been provided their own laptop. At this time,
this is the most cost effective solution that
essentially provides the same value to the
organization.
PROGRAM: ADMINISTRATIVE SUPPORT
OTHER
IT Audit and Security
Policies
Implementation
This will allow the District to better plan, budget, and execute IT
Master Plan projects to achieve the goal of reducing ongoing
and future technical debt. IT audit is the examination and
evaluation of an organization's information technology
infrastructure, policies and operations. Information technology
audits determine whether IT controls protect District assets,
ensure data integrity, and are aligned with the agency's overall
long term technology goals.
Q1-Q2: Planning/Audit
Q3-Q4: implementation
of recommendations
Information
Systems and
Technology
In Progress Due to the IT Program Administrator
departure, the timeline for this effort has been
extended. IST has phased this project in
FY2018-19 into business continuity and
DRaaS.
San Mateo County
Permit Streamlining
Consult with San Mateo County Planning and Building
Departments to evaluate the success of recent permit
streamlining measures (i.e. early consultation, site visits, central
staff person). Determine if other measures can be considered
and implemented to further streamline the permitting process.
Pilot any new measure as part of the next round of permitting
review.
Q1: Consultation with
San Mateo County
Q2: Identify and
confirm additional
streamlining measures
Q3-Q4: Pilot the new
measures
General
Manager's
Office
Planning
Engineering &
Construction
In Progress Successfully completed permit streamlining
with Sears Ranch Road Parking Area project.
Citations
Management
System
Work with the IST department to research software alternatives,
with a focus on cloud-based solutions. Focus on solutions
which will be able to function when systems are not connected.
Develop a work plan to implement the systems. Project will
likely involve use of a consultant.
Solution will also need to meet data retrieval and reporting
requirements to meet information/data requests from Board,
management, and public.
Q4 - Complete a plan
for implementation in
FY 2018-19
Information
Systems and
Technology/Vis
itor Services
In Progress Delayed with the departure of the Visitor
Services Manager. Work continues into
FY2018-19.
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 30 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
FEA Negotiations Negotiations team will work to ensure management deliverables
under exiting contract are met before 2018 negotiations. Prep
time to gather and share data relevant to re-opening the
contract.
Q1-Q2: Planning and
Preparation
Q3-Q4 Negotiations
Human
Resources
In Progress Negotiations were still underway as of June
30, 2018. Negotiations were finalized in
September, 2018.
MROSD Leadership
Academy
Implement new internal Employee Leadership Academy with
classes to start in October and wrap up in the spring
Q1: Participant
Selection and
Preparation
Q2-Q3: Academy in
Session
Q4: Evaluation &
Preparation for
Academy FY 2018-19
Human
Resources
Complete
Innovation Team Launch the District's second innovation team (fog-collection
team was the first one) to develop, plan, and implement an
innovative mission-related, small-scale project.
Q1: Finalize program
parameters
Q2: Identify team
members
Q3: Convene team
and begin project
planning
GMO Deferred Deferred due to vacancies in GMO office.
Employee Code of
Ethics Development
Anticipated to be a two-year process, an employee-based ethics
committee will be formed to design a process for developing an
Employee Code of Ethics specifically for and by District
employees.
Q3: Convene an
ethics committee of
employees from every
department and begin
to brainstorm process
options
Q4 and into FY2018-
19: Begin code
development process
GMO Deferred Deferred due to vacancies in GMO office.
Participation in
Santa Cruz
Mountains
Stewardship
Network
Continue active participation in the Network and contribute to
Network initiatives, such as the "Spotlight Stewardship: Santa
Cruz Mountains" educational program and the Permit
Coordination initiative.
FY2017-18 GMO
Natural
Resources
Complete
Attachment 2
YEAR-END REVIEW OF FY2017-18 ACTION PLAN KEY PROJECTS
Updated: 11/9/2018 / 12:22 PM Page: 31 of 31
FY2017-18 Project Scope
Schedule
(Quarterly Milestones &
Completion Date)
Department Project Scope
Status
Reason for Delays/Variances
if "In Progress or Deferred"
and other comments
Project Description FY2017-18 Project Status (As of June 30, 2018)
Key Project
New Employee On-
Boarding Program
Implement new on-boarding process for new hires, including
introductions to departments' functions, benefits, etc.
Q1: Begin to
implement elements of
Onboarding Program
introduced in Q4 16-
17; Q2-Q4 Continue
Implementation,
Evaluation and
Refinement of
Program
Human
Resources
Complete
Attachment 2
Rev. 1/3/18
R-18-135
Meeting 18-37
November 14, 2018
AGENDA ITEM 9
AGENDA ITEM
Interview Process to Fill the Ward 7 Vacancy
GENERAL MANAGER’S RECOMMENDATION
Review and finalize the process for interviewing applicants for the Ward 7 Vacancy.
SUMMARY
At the regular meeting of October 10, 2018, the Board of Directors (Board) approved the process
of appointment to fill the vacant seat of Director for Ward 7 due to the resignation of Director
Cecily Harris (R-18-115). The initial interviews of applicants is scheduled for November 20,
2018, with a second round of interviews scheduled for November 27, 2018. This report reviews
the process previously approved by the Board of Directors to conduct the interviews.
Additionally, the applications received will be provided to the Board of Directors for their
review.
DISCUSSION
Following the resignation of Director Cecily Harris, effective October 11, 2018, the Board
approved filling the vacancy by appointment. Pursuant to Government Code section 1780, the
appointment should be made within 60 days. The 60-day period ends on December 10, 2018.
Accordingly, beginning the week of October 15, 2018, District staff initiated the recruitment
process for the Ward 7 Director seat by publishing a notice of vacancy in four newspapers
throughout Ward 7, in District publications, and on the District’s website. Notices were also
emailed to six interested parties’ lists, which include more than 10,000 recipients, and more than
100 partner organizations (Attachment 1). As of noon, November 9, 2018, eight applications
have been received. These and any additional applications received prior to the 5:00 pm deadline
on November 9 will be provided to the Board at the November 14, 2018 Board meeting.
Staff has compiled numerous sample questions for the Board members to review and finalize at
the November 14, 2018 meeting. Additionally, the Board will confirm the process for the initial
and second round of interviews (Attachment 2). The Board may decide to interview all
candidates at the same time using a round robin format or may interview them individually or
use a combination of both formats.
FISCAL IMPACT
There is no fiscal impact associated with the recommended action.
R-18-135 Page 2
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item. Due to the short timeline for filling the
vacancy, this item is brought directly to the full Board of Directors.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Following the Board’s confirmation of the process and interview questions for the initial round
of interviews, the District Clerk will distribute them for Board use at the special meeting on
November 20, 2018. District staff will also contact all applicants to inform them of their
interview time, or inform them if they have not been selected to continue in the appointment
process.
Attachments
1. List of interested parties and organizations notified of vacancy
2. Procedure for Interviews of Board appointees
Responsible Department Head:
Ana Maria Ruiz, General Manager
Prepared by:
Jennifer Woodworth, District Clerk/ Assistant to the General Manager
Attachment 1
Public Notice of Ward 7 Vacancies
Interested Parties Lists (6 lists):
Midpen Docents/Volunteers
Midpen Newsletter List (article in November e-news)
Midpen Media List
CAC and BOC Members
Asian Pacific American Leadership Institute
Latino Board Leadership Academy
Newspapers Print Ads of Notice of Vacancy
San Mateo Daily Journal
Half Moon Bay Review
Midpen Partner Agencies (112):
Acterra
Amah Mutsun Land Trust
American Association of University Women
American Farmland Trust
Associated Right of Way Services
Association of Bay Area Governments
Bay Area Open Space Council
Bay Area Ridge Trail Council
Bay Nature
Big Sur Land Trust
CA Department of Parks and Recreation
CAL FIRE San Mateo - Santa Cruz Unit
California Buffalo Soldiers Association
California Coastal Commission
California Coastal Conservancy
California Council of Land Trusts
California Department of Fish and Wildlife
California Department of Forestry and Fire Protection
California Department of Water Resources
California Native Plant Society
California Natural Resources Agency
California State Coastal Conservancy
California State Parks
California State Parks Foundation
City of East Palo Alto Planning Division
Coastal Watershed Council
Coastside Fire Protection District, San Mateo/Santa Cruz Unit Headquarters
Attachment 1
Committee for Green Foothills
County of San Mateo
County of San Mateo, Department of Parks and Recreation
County of Santa Clara
County of Santa Clara, Department of Parks and Recreation
County of Santa Clara, Parks and Recreation Commission
Cuesta La Honda Guild
Deer Hollow Farm
Design Concepts
East Bay Regional Park District
Equestrian Trail Riders Association
Friends of Edgewood
Garrod Farms Riding Stables
Grassroots Ecology
Greenbelt Alliance
GreenInfo Network
Hidden Villa
Hispanic Foundation of Silicon Valley
Jasper Ridge Biological Preserve
Joint Venture Silicon Valley
Land Conservation Services
Land Trust of Napa County
Land Trust of Santa Cruz County
League of Women Voters
Marin Agricultural Land Trust
Marin Conservation League
Marin County Open Space District
MidCoast Community Council
Monterey Peninsula Regional Park District
Mountain Lion Foundation
Muir Heritage Land Trust
Municipal Resource Group
Napa County Regional Park and Open Space District
National Park Service
Native Habitats
Nixon Peabody, LLP
Open Space Authority of Santa Clara Valley
Peckham and McKenney
Peninsula Open Space Trust
Pescadero Municipal Advisory Council
Portola Valley Trails and Paths Committee
Public Policy Advocates
Resource Conservation District of Santa Cruz County
Attachment 1
San Francisco Bay Conservation and Development Commission
San Francisco Bay Joint Venture
San Francisco Bay Trail Project
San Francisco Parks Alliance
San Francisco Public Utilities Commission
San Francisquito Creek Joint Powers Authority
San Mateo County Agricultural Advisory Committee
San Mateo County Community Development Department
San Mateo County Farm Bureau
San Mateo County Medical Association
San Mateo County Office of Sustainability
San Mateo County Parks
San Mateo County Parks Foundation
Santa Clara County League of Conservation Voters
Santa Clara County Planning Department
Santa Clara Valley Audubon Society
Santa Clara Valley Water District
Santa Cruz Mountains Bioregional Council
Save Mount Diablo
Save The Redwoods League
Save The San Francisco Bay Association
Sempervirens Fund
SFPUC Water Enterprise
Sierra Club, Loma Prieta Chapter
Silicon Valley Bicycle Coalition
Silicon Valley Community Foundation
Silicon Valley Leadership Group
Silicon Valley Mountain Bikers
Solano Land Trust
Sonoma County Agricultural Preservation and Open Space District
Sonoma County Regional Parks
Sonoma Land Trust
South Bay Labor Council
South Skyline Association
Sustainable Conservation
Sustainable San Mateo County
The Coastside Land Trust
The Nature Conservancy
The Trust for Public Land
Tri-Valley Conservancy
U.S. Fish and Wildlife Service
Attachment 2
PROCEDURES FOR INTERVIEWS
First Round
1. Order of appearance of applicants established in a random drawing of names.
2. Each candidate is allotted up to five minutes for opening statement and a minimum of
three minutes for clarifying questions by the Board.
3. Round-robin questioning by Board members of applicants for a maximum of 30
minutes. Random drawing for order of appearance for final statements.
4. Board recess for 10 minutes.
5. Each applicant will have two minutes maximum for a final statement.
6. Each Board member casts a signed ballot for up to six top choices for second round
interviews.
7. Clerk keeps ballots for later public inspection.
8. Voting tallied and announced by District Clerk.
9. The field will be narrowed for the second round to half of the original number of
applicants, but at most four, based upon the candidates receiving the most votes.
Second Round
1. Random drawing for order of appearance.
2. Each finalist allotted 20 minutes for answering questions posed by the Board.
3. Random drawing for order of appearance for final statements.
4. 10 minute recess.
5. Each finalist will get five minutes for summary.
6. Each Board member casts a signed ballot for his or her choice of appointment.
7. Voting tallied and announced by District Clerk.
8. District Clerk keeps ballots for later public inspection.
9. If no candidate receives four votes, there will be additional votes on the full list of
finalists until a candidate receives four votes.
10. Board adopts resolution naming appointment to fill the office.
Absence of candidates from interviews – The Board will consider the written application and
supplementary information provided by candidates who cannot attend one or both sessions.
DATE: November 14, 2018
MEMO TO: Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Matt Baldzikowski, Senior Resource Management Specialist
SUBJECT: Continued Coordinated Monitoring in accordance with the Guadalupe River
Watershed Total Maximum Daily Load for mercury
_____________________________________________________________________________
The District received a letter dated October 24, 2018 from the San Francisco Bay Regional
Water Quality Control Board (RWQCB) under the authority of Water Code Section 13267
(attached). This letter includes two items: 1) Technical Report Requirements to Conduct and
Report on Monitoring for Mercury per the Cycle 2 Monitoring Plan (2018 to 2023 – which has
begun); and 2) Notice that the February 1, 2011 and June 29, 2017 Water Code Section 13267
Technical Report Requirements are satisfied.
In 2008, the RWQCB adopted the Guadalupe River Watershed Mercury Total Maximum Daily
Load (TMDL), and under this plan required the four largest landowners in the New Almaden
Mining District to inventory and implement projects to reduce erosion and sedimentation from
former mercury mine sites. The four landowners (County of Santa Clara Parks and Recreation
Department, Santa Clara Valley Water District, Midpeninsula Regional Open Space District
(District), and Guadalupe Rubbish Disposal Company) are required to conduct and report on a
monitoring study of mercury within the watershed. This work is being conducted collaboratively
by the four parties, and is referred to as the Coordinated Monitoring Program.
Coordinated Monitoring for the first monitoring cycle (2011-2017), required under a prior 13267
letter dated November 23, 2009 was completed. The October 24, 2018 letter acknowledges that
the technical report requirements for the first cycle have been satisfied.
The District and the other three parties have begun the Cycle 2 monitoring (2018-2023), as
required by the RWQCB October 24, 2018 letter, and have formalized a cost-sharing agreement,
which the Board considered and approved on March 14, 2018 (R-18-22).
Attachment:
Water Code Section 13267 letter dated October 24, 2018, from the San Francisco Bay
Regional Water Quality Control Board (RWQCB)
Sent via electronic mail: no hard copy to follow
October 24, 2018
CIWQS Place No. 717685
County of Santa Clara
Parks and Recreation Dept.
ATTN: Mr. Don Rocha, Deputy Director
298 Garden Hill Dr.
Los Gatos, CA 95032-7669
don.rocha@prk.sccgov.org
Santa Clara Valley Water District
ATTN: Melanie Richardson, Chief Operating
Officer Watersheds
5750 Almaden Expressway
San Jose, CA 95118-3686
MRichardson@valleywater.org
Midpeninsula Regional Open Space District
ATTN: Ana María Ruiz, General Manager
330 Distel Circle
Los Altos, CA 94022
aruiz@openspace.org
Guadalupe Rubbish Disposal Company, Inc.
ATTN: Daniel North, District Manager
P. O. Box 20957
San Jose, CA 95160
dnorth1@wm.com
Subject: Water Code Section 13267 Technical Report Requirement to Conduct and Report on
Monitoring for Mercury per Cycle 2 Monitoring Plan (2018 to 2023); and Notice That
February 1, 2011 and June 29, 2017 Water Code Section 13267 Technical Report
Requirements are Satisfied
Dear Sirs and Madams:
This letter is to confirm that the County of Santa Clara (County), the Guadalupe Rubbish
Disposal Company, Inc. (Guadalupe Disposal), the Midpeninsula Regional Open Space District
(Open Space District), and the Santa Clara Valley Water District (Water District) have satisfied
requirements to conduct and report on monitoring for 2011–2016, and to provide a satisfactory
monitoring plan for 2018–2023. Additionally, by this letter the Water Board requires that the
following monitoring and reporting be conducted for 2018–2023.
Background
The Water Board adopted the Guadalupe River Watershed Mercury TMDL on October 8, 2008.
The implementation plan requires monitoring that is proceeding in cycles; cycle 1 covered 2011–
2016, and cycle 2 will cover 2018–2023.
Coordinated Monitoring 2018–2023 - 2 - October 24, 2018
Cycle 1: 2011–2016 Monitoring and 2017 Report
On November 23, 2009, the Water Board issued a Water Code Section 13267 Technical Report
Requirement for a monitoring plan for cycle 1 mercury monitoring in accordance with the
Guadalupe River Watershed Mercury TMDL (2009 Requirements). On February 1, 2011, the
Water Board issued a Water Code Section 13267 Technical Report Requirement that approved
the coordinated monitoring plan (i.e., completed the 2009 Requirements) and required
monitoring for 2011–2016 and report due January 30, 2017 (2011 Requirements). The purpose
of the monitoring was to quantify interannual variability of mercury in fish and to assess
progress in attaining TMDL targets and allocations.
In cycle 1, fish were sampled in three years in reservoirs and creeks downstream of mercury
mines, as planned. These data were used to quantify the interannual variability of mercury in fish
from reservoirs and creeks. Hypolimnetic oxygenation in reservoirs reduced water
methylmercury concentrations. However, no decreases in fish mercury concentrations were
observed in response to either source reductions from mines or reservoir oxygenation. Storm
sampling was conducted in one year, as planned. Four storm events were sampled in Water Year
2015 between December 2014 and April 2015 at one location on Guadalupe River. These storm
data combined with continuous data from a U.S. Geological Survey gage were used to calculate
annual mercury load. The annual mercury load is highly dependent on precipitation and flow,
and given the drought conditions in 2015 was 20% lower than the Water Year 2010 mercury
load. Monitoring is needed in cycle 2 to assess progress in attaining TMDL targets and
allocations.
To coordinate their response to the Water Board’s requirements for cycle 1 of mercury
monitoring, the County, Guadalupe Disposal, Open Space District, and Water District entered
into a Memorandum of Understanding (MOU) to develop a monitoring plan and conduct
monitoring and reporting. The MOU expires 60 days after the Water Board approves the cycle 1
monitoring report. These four entities developed a monitoring plan, conducted monitoring from
2011–2016, and in March 2017 submitted a final report titled, “Guadalupe River Coordinated
Monitoring Program 5-Year Report.” The final cycle 1 monitoring report appropriately resolved
comments from Water Board staff in a letter dated February 22, 2017. Therefore, the 2011
Requirements have been satisfied and are deemed complete.
Cycle 2: 2018–2023 Monitoring Plan
On June 29, 2017, the Water Board issued a Water Code Section 13267 Technical Report
Requirement for a monitoring plan for cycle 2 mercury monitoring in accordance with the
Guadalupe River Watershed Mercury TMDL (2017 Requirements). To coordinate their response
to the Water Board’s requirements for cycle 2 of mercury monitoring, in 2018 the County,
Guadalupe Disposal, Open Space District, and Water District entered into a Cost Sharing
Agreement (Agreement). This Agreement is to develop a monitoring plan and to conduct
monitoring and reporting. This Agreement will expire 60 days after the Water Board approves
the cycle 2 monitoring report (which is anticipated in 2024). On August 13, 2018, the County,
Guadalupe Disposal, Open Space District, and Water District provided a monitoring plan
satisfactory to the Water Board for cycle 2, Monitoring Plan (2018–2023) Coordinated
Monitoring Program for Guadalupe River Watershed Mercury TMDL (Monitoring Plan). The
Water Board hereby approves the monitoring plan for cycle 2, and therefore the 2017
Requirements have been satisfied and are deemed complete.
Coordinated Monitoring 2018–2023 - 3 - October 24, 2018
Technical Report Requirements
This letter pertains to monitoring for mercury in waters downstream of New Almaden Mercury
Mining District, Guadalupe Mercury Mine, and/or Bernal Mercury Mine. The County,
Guadalupe Disposal, and the Open Space District are receiving this letter because they
discharged, discharge, or are suspected to have discharged or be discharging mercury mining
waste into surface waters of the Guadalupe River watershed. The Water District is receiving this
letter because it owns and operates reservoirs and lakes, and is responsible for reducing
methylmercury production in and releases from Guadalupe, Almaden, and Calero reservoirs, and
Lake Almaden.
This letter pertains to the following requirements of the Monitoring Program in Chapter 7.7.1.6
of the Water Quality Control Plan (Basin Plan) for the San Francisco Bay Basin:
2) Monitoring of mercury load at the points of discharge to demonstrate progress in
reducing loads (applicable to mercury mines, and reservoirs and lakes)
3) Fish tissue mercury monitoring to assess progress in attaining targets (applicable
to mercury mines, and reservoirs and lakes)
4) Monitoring of mercury load to San Francisco Bay to assess progress in attaining
the legacy and urban stormwater runoff mass load allocations assigned by the Bay
mercury TMDL (applicable to mercury mines, urban stormwater runoff, and
reservoirs and lakes)
In accordance with the Basin Plan, and because of demonstrated progress on abating discharges
of mining waste and participation in an approved coordinated watershed monitoring program, we
are hereby waiving monitoring requirement 2, through April 30, 2023. It is your responsibility to
request an extension of this waiver in writing; we suggest you do this by December 31, 2022.
During 2018 to 2023, you are required to conduct monitoring and submit progress and
interim monitoring reports. A final report is due by January 31, 2024.
1) Monitor mercury in fish in accordance with the approved cycle 2 Monitoring Plan (see
above) to assess progress in attaining targets.
2) Monitor the mercury load to San Francisco Bay in accordance with the approved cycle 2
Monitoring Plan (see above) to assess progress in attaining the legacy and urban
stormwater runoff mass load allocations assigned by the Bay mercury TMDL.
3) Submit annual progress reports by June 30 in each year from 2018 through 2023. These
brief progress reports are not expected to exceed three pages each, and shall describe (1)
significant contracting, permitting, or practical difficulties, and (2) current or anticipated
requests to the Water Board (e.g., waivers, proposed changes in monitoring or reporting
procedures).
4) Submit interim monitoring reports that describe monitoring attempted and accomplished,
field conditions, samples collected, and provide data tables. Interim monitoring reports
Coordinated Monitoring 2018–2023 - 4 - October 24, 2018
are due by January 31 after the year in which monitoring occurred. Submit an interim
monitoring report in January 2023 that includes a detailed table of contents proposed for
the 2018—2023 monitoring report, including lists of tables, figures, descriptions of data
analysis, and appendices. If monitoring occurs in 2023, no interim report is due in
January 2024.
5) Submit a draft of the final 5-year monitoring report by January 30, 2024, in accordance
with the Monitoring Plan. Revise the report in response to written comments from Water
Board staff. Submit a final monitoring report within 45 days of receipt of Water Board
comments.
This requirement for a report is made pursuant to California Water Code section 13267, which
allows the Water Board to require technical or monitoring program reports from any person who
has discharged, discharges, proposes to discharge, or is suspected of discharging waste that could
affect water quality. The attachment provides additional information about the 13267
requirements. Any extension in the above deadlines must be confirmed in writing by Water
Board staff. Failure to comply with this letter may subject you to civil liability in an amount not
to exceed $1,000 for each day of violation. Falsifying any information in the required report may
subject you to misdemeanor charges and civil liability not to exceed $25,000 for each day of
violation.
If you have any questions, please contact Carrie Austin of my staff at (510) 622-1015 or by e-
mail Carrie.Austin@WaterBoards.ca.gov.
Sincerely,
for Bruce H. Wolfe
Executive Officer
cc: Vincent Gin, Santa Clara Valley Water District vgin@valleywater.org
Rechelle Blank, Santa Clara Valley Water District rblank@valleywater.org
Jennifer Castillo, Santa Clara Valley Water District jcastillo@ valleywater.org
Kirsten Struve, Santa Clara Valley Water District kstruve@ valleywater.org
Elisabeth Wilkinson, Santa Clara Valley Water District ewilkinson@valleywater.org
Mark Seelos, Santa Clara Valley Water District mseelos@valleywater.org
Clayton Leal, Santa Clara Valley Water District cleal@valleywater.org
Kirk Lenington, Midpeninsula Regional Open Space District klenington@openspace.org
Matt Baldzikowski, Midpeninsula Regional Open Space District mbaldzikowski@openspace.org
Mark Frederick, Santa Clara County Parks and Recreation mark.frederick@prk.sccgov.org
Michael Winter, Guadalupe Rubbish Disposal Company, mwinter@wm.com
Mark Verwiel, Guadalupe Rubbish Disposal Company mverwiel@wm.com
Coordinated Monitoring 2018–2023 - 5 - October 24, 2018
Kevin Lunde, San Francisco Bay Regional Water Quality Control Board
kevin.lunde@waterboards.ca.gov
DATE: November 14, 2018
MEMO TO: MROSD Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Matt Anderson, Visitor Services Manager/Chief Ranger
SUBJECT: Permitting for Mt Umunhum
_____________________________________________________________________________
This is an update on the permit status for Mt Umunhum.
Background
Prior to the opening of Mt Umunhum to the public on September 16, 2017 it was decided we
would defer issuing use permits for a year to get a better idea of usage patterns and carrying
capacity of the site. As was anticipated, there was very high interest in the mountain and the
number of vehicles was initially recorded at over 3,000 per week. Visitation levels have since
steadily declined and have now leveled out around 1,000 cars per week for the summer of
2018. With the onset of fall, the numbers are trending around 500 cars per week with
approximately 50% of the visitation occurring on weekends.
Moving Forward
With this data and onsite reports from staff we now have a good baseline for attendance and
capacity and will begin accepting requests for small (over 20 people) and large (over 50) group
permits under our general policies with some additional site specific conditions.
Public Affairs has maintained a list groups/persons interested in permits for Mount Umunhum.
Initial notification of this opportunity will go to groups/persons on this list and then our website
will be updated.
Site Specific Conditions
•Permits will only be allowed Mon-Fri during regular preserve hours. No after
hours or astronomy permits.
•Due to limited parking for activities staging at Bald Mountain and Jacques Ridge
the number of vehicles will be limited to ½ of the available spaces.
•After hours Docent activities do not require permits and will still be allowed.
Additional Required Permits / Documents
Permittee shall be required to provide copies of any and all applicable permits and licenses (ie:
Health, Business, Fire Marshall, etc) and/or proof of certified services (ie: security, emergency
response, etc).
• If food and or beverages (unpackaged or prepackaged) is sampled, prepared, or
given away to the public, a health permit is required from the Santa Clara County
Environmental Health Department. The appropriate Website will be provided to
applicants to assist in securing the correct permits.
• Compliance with our pack it in and pack it out policy will be required unless
alternative accommodations have been arranged.
DATE: November 14, 2018
MEMO TO: MROSD Board of Directors
THROUGH: Ana Ruiz, General Manager
FROM: Carmen Lau, Public Affairs Specialist I
SUBJECT: Constituent Bench Policy – final revisions consistent with Board direction
_____________________________________________________________________________
Public Affairs presented the recommended updates to the Constituent Bench Policy language
under Policy 5.01 – Site Naming, Gift and Special Recognition to the Board of Directors (Board)
on September 12, 2018. The Board approved the recommended policy updates and directed the
General Manager to modify the policy language to authorize the administrative review and
processing of constituent bench requests. These final updates are now included in the Constituent
Bench Policy language and shown as tracked changes in Attachment 1. This memo is provided
to keep the Board apprised of the final policy updates.
ATTACHMENTS
1. Attachment 1 - Revised Policy 5.01 Site Naming, Gift, and Special Recognition
Attachment 1
Midpeninsula Regional Open Space District
Board Policy Manual
Site Naming, Gift, and Special
Recognition
Policy 5.01
Chapter 5 – Historical/Cultural
Effective Date: 8/25/93 Revised Date: 10/XX/18
Prior Versions: 8/25/93, 9/14/94, 6/24/98, 9/12/01, 10/8/08, 1/13/10, 10/27/10, 11/13/13
I. SITE NAMING
All District site names and signs should be kept as simple and functional as possible. When
a property is acquired, either as an addition to an existing preserve or for the
establishment of a new preserve, a name will be recommended in the Preliminary Use and
Management Plan. In most cases, "open space preserve" is appropriate as part of the
name; however, there may be circumstances when another designation may be used. In
some cases, a temporary name may be retained until the next Comprehensive Use and
Management Plan review.
A. Open Space Preserves
The name given to each open space preserve should be general enough to remain suitable
if the site is enlarged, but specific enough to give its location some significance. Properties
added to an open space preserve may not always be contiguous with that preserve.
1. Preserves shall be named after:
a) Geographical features of broad, general significance to the preserve;
b) Historical persons, cultural names, uses, or events broadly
associated with the locale.
2. Preserves shall not be named after any individuals other than historical
persons as noted above.
B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural
Features
This designation refers to specific locations, land formations, trails, natural and physical
features, staging areas and other site improvements, and areas of significance within
open space preserves. Recognition of significant land gifts, including "bargain"
purchases, will be negotiated at the time of the gift or bargain purchase.
Attachment 1
1. Preserve areas, trails, site improvements including benches and bridges,
historic sites and previously unnamed natural features shall ordinarily be named after:
a) Geographical, botanical or zoological identification;
b) Historical persons, uses, or events associated with the site, or
persons and organizations listed in Section III: “Special Recognition”.
2. Preserve areas, trails, site improvements, historic sites and unnamed natural
features may in rare instances be named after a living individual who has made an
outstanding contribution to the District, subject to approval by the Board of Directors.
II. GIFT RECOGNITION
The purpose of the gift recognition policy is to provide an opportunity for the District to
recognize and commend individuals or groups that have made significant contributions of
cash, equipment, materials, goods or professional services toward the enhancement of the
District, its programs, and its facilities.
A. Unsolicited Cash Gifts:
Up to $25 Postcard of thanks
$26 to $499 Letter signed by General Manager
$500 to $1,999 Letter signed by President of the Board
$2,000 to $4,999 Letter signed by President of the Board and District gift
item (note cards, etc.)
$5,000 to $9,999 Letter signed by President of the Board and framed
photograph of favorite District preserve
$10,000 or more Letter signed by President of the Board and Resolution and
framed photograph of District preserve and mention in a
District publication*
*These items will be provided only if desired by the donor.
III. SPECIAL RECOGNITION
The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee
designated to discuss all requests that meet the criteria of the policy for special recognition,
made by members of the Board of Directors or by members of the public, including bench
memorials and the naming of bridges, and after deliberation shall forward a recommendation
to the full Board for a vote.
The General Manager or his/her designee will review constituent bench dedication requests to
determine eligibility based on the policy guidelines outlined below in Section III D.
Constituent bench requests may be brought to LFPAC if there exists ambiguity regarding
whether the request meets the requirements below.
Attachment 1
The District places benches in its preserves for three distinct purposes:
A. District Rest Benches
These benches provide constituents with a place to rest. District staff places these
benches without involving a District committee or the full Board. Regular benches must
be either a backed or a backless standard bench as described in Section V below.
B. Constituent Bench Dedications
These are benches which have been requested by constituents in order to honor or memorialize
a member of the public and are funded by the requestors who must pay $5,000 for a 10-year
term. Requests must be in reference to a significant supporter or a volunteer, as defined in
Section III D below. Staff forwards and LFPAC discusses requests for these benches that meet
the eligibility definitions and forwards a committee recommendation to the full Board for a
vote. The General Manager or his/her designee reviews requests to determine if they meet the
eligibility definitions. Requests that are administratively declined because they do not meet the
eligibility definitions may be appealed to the General Manager for a second review. Eligible
requests will be administratively implemented.
a) Constituent bench dedications shall only be selected from and placed in
locations that have been pre-determined by the District and/or approved by the Planning and
Natural Resources Committee and/or by the full Board of Directors.
b) If a request for special recognition is approved by the Board of Directors
a constituent bench meets the eligibility requirements, the requestor(s) shall pay for the cost
of constructing, installing and maintaining a bench and plaque by contributing $5,000 to cover
the 10-year dedication term of the bench.
c) Bench plaques will be 2 x 6 inches in size.
d) Benches must be one of the two District standard bench designs.
e) Constituent bench dedications will have a term limit of 10 years. After
10 years, the original donor will have the option to contribute an additional $5,000 donation
for each additional 10-year term. Should the original donor decline to renew an existing bench,
the bench will be offered to the public for re-dedication.
C. District Bench Dedications
These are benches which are installed by the District in response to requests by members
of the Board of Directors to honor "Founders," "Significant Supporters", and “Volunteers”.
a) LFPAC can initiate a bench request and refer a decision to the full
Board or individual Board members can initiate a bench request which will be referred to
LFPAC for discussion before it is referred to the full Board for a final decision. Honorees
Attachment 1
must be "Founders", "Significant Supporters", and “Volunteers” (per policy Section III D
below).
b) For these benches there are no design specification limits or limits
on their location. The District will pay for the lifetime cost of the bench.
D. Founders, Significant Supporters, and Volunteers
"Founders", "Significant Supporters", and “Volunteers” are eligible for special
recognition, including memorials.
"Founders" shall be defined as an individual or group of individuals who participated in
the formation of the District, or were significant supporters of the formation of the
District.
"Significant Supporters" shall be defined as individuals or group of individuals who have shown
conspicuous or noteworthy support for the District through extraordinary contributions of time
and effort to the advancement of the goals, philosophy and mission of the District.
“Volunteers” shall be defined as individuals or groups of individuals who donated a minimum
of 250 volunteer hours and 5 years of service to the District by working for the District’s docent
or volunteer program.
IV. RECOGNITION OF HISTORIC SITES
A. A recognition monument, normally in plaque form, may be considered by the
Board if it is in relation to a specific existing building or other remaining structure of
significant historic value. In such cases, the plaque will be affixed or in close proximity to the
structure itself. If there is no structure, then recognition may he considered for inclusion on
District informational materials or trail signage. Such a site, in the absence of a building or
structure, will ordinarily not be physically marked except as determined by the Board on a
case-by-case basis as part of the Use and Management planning process for the
corresponding open space preserve.
Any Board-approved memorial names shall be included in site brochures, maps, or
other informational materials.
V. STANDARD BENCH DESIGN SPECIFICATION
A. District Rest Benches and Constituent Bench Dedications, described in III (A) and
(B) above, are limited to either of the two following standard bench designs:
Backed bench:
Dumor - Bench 88, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
6’ or 8’ lengths
Attachment 1
Backless bench:
Dumor - Bench 103, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
103-60PL 6' long, 3 supports
103-80PL 8' long, 3 supports
B. The General Manager or LFPAC can at any point bring designs to the Board
that differ from the District’s standard bench designs.
November 14, 2018 Board Questions
Item 8 - action plan year end. Why not go to ABC? Did we agree not to have even one meeting
end of year? Historically, the Year End Review has not gone before ABC. This item is
informational only, there is no formal Board action required. There are no specific
recommendations/actions for the ABC to consider and forward to the full Board related to this
item. This is likely why this item has historically gone straight to the full Board.
Year End Review - p. 3 of 31 - Sierra Azul - lot-line adjustment for Pheasant creek property -
where is this?
Please see the attached map of the Pheasant Creek Property. The District is in negotiations with
the underlying private property owner (Morales) and in related discussions with the County on a
potential submittal of a lot line adjustment application. This map is only representative and not
final. Based on our negotiations with Mr. Morales, the 14.8-acre section, which is adjacent to the
current South Area Office, may come to the District.
p. p. 4 of 31 Cal-Water exchange - El Corte de Madera and Teague Hill - can you tell again
exactly where the trail easement will be (or point me to an earlier report?
Please see the attached map that shows the multi-use trail easement (would include bicycles) that
would be over the existing Skyline and Molder Trails (these trails are currently open only to
hiking and equestrian uses). We are also seeking 500-foot wide floating trail easements over
existing trails on the Cal Water Property that are not currently open to the general public (purple
area on map).
p. 6 of 31: Bear Creek water needs/available study. “monitor and report annual water use at
Bear Creek Redwoods open space preserve is “complete”. What is the annual water use
currently?
Midpen uses water from four sources at Bear Creek Redwoods: three ponds (Upper, Lower, and
Mud Lake) and Aldercroft Creek, which serves the Bear Creek Stables. The “use” at the ponds is
non-consumptive (i.e. for wildlife and aesthetic purposes) and varies by the amount of rainfall in
the contributing watersheds. The amount drawn by Bear Creek Stables from Aldercroft Creek
has averaged ~2800 gallons per day, which is consistent with past water use estimates and the
water supply planning efforts. Ongoing monitoring is necessary for water rights reporting and is
part of the ‘core function’ of the water resources program.
p. 7 of 31 - Marbled Murrelet recovery planning. “landscape management plan” -
complete. what is the plan?
The Marbled Murrelet Landscape Management Plan is largely complete with the exception of a
few chapters, which will be included at a future date. In short, the Plan is a valuable guidance
document for those working to conserve and enhance the marbled murrelet population in the
Santa Cruz Mountains. It includes detailed information and management recommendations
specific to this region - an area which includes District Preserves and is expected to contribute to
species recovery. California State Parks will be posting the final document on their website by
November 15, 2018, and a link to this website will be forwarded once the site is available.
p. 8 of 31 - SOD - sudden oak death monitoring and research - “complete” - what does this
mean? Research is still on-going?
For FY2017-18, research studies on the effectiveness of preventative treatments for SOD were
completed at three preserves: El Corte de Madera, Los Trancos, and Rancho San
Antonio. Treatments included the application of a fungicide, bay laurel removal, and a control
site. District staff concurred with the researcher, Dr. Ted Swiecki of Phytosphere Research, to
continue treatments only at El Corte de Madera for this fiscal year as the rate of spread of
Sudden Oak Death was not as fast as anticipated due to drought conditions.
p. 13 of 31 - Red Barn “in progress”. Trails to Red Barn delayed “until future board input is
obtained” When will this return to board?
The planning and design of the Phase II trail connections to the central Red Barn area are
delayed due to the uncertainty of a proposed parking area at or near the Red Barn. Staff is
finalizing the process for forming a stakeholder working group that will follow the revised
project of evaluating and identifying suitable parking sites at La Honda Creek Open Space
Preserve (Preserve).
On December 4, 2018, staff will present to the Legislative, Funding and Public Affairs
Committee the revised project, goals, schedule, and recommended process to form a public
access working group. This working group will work with staff to evaluate potential sites for a
new Preserve parking area. Following LFPAC review and recommendations, staff will present
to the full Board in early 2019 for approval to proceed. The goal is to start working with the
working group by s ummer 2019 to evaluate potential parking sites.
Future public meetings with the Committee and Board will be scheduled to present project
milestones as the project progresses with the working group.
Although planning of trails to the Red Barn is on hold pending the evaluation of suitable parking
sites, the planning and design for the Phase II La Honda Creek Loop Trails in the Sears Ranch
area are proceeding.
p. 16 of 31 - preserve use survey “complete” - when will board see follow up on diversity
outreach as result of survey?
Staff will present the proposed implementation actions derived from Preserve User Survey
results, including follow-up on diversity outreach, at the upcoming November 28 Board Meeting.
p. 27 of 31 - Latino Outdoors - “complete” - does this mean the contract is over or on-going?
Work under the prior contract with Latino Outdoors is complete. The partnership, however, will
continue with a new contract and revised scope of work in 2019.
p. 30 of 31 - same question for Santa Cruz Mountains Stewardship Network”
The District’s participation in the Network has transitioned from a project to an ongoing
operational commitment. The original project was focused on the formation and establishment
of the Network.
Agenda Item 4
Please provide a additional information regarding the explanation on page 2, Terms and
Conditions, District to CCI, Rent, #2 item.
CCI is the master tenant of one of five existing communications sites that the District owns atop
Black Mountain. They sublease the site to a number of subtenants (CHP, VTA, etc.). Under the
proposed lease they would pay the District either 30% of the gross monthly rent collected from
these subtenants, or the minimum monthly rent of $4,800, whichever is greater. In addition, the
monthly rent due to the District would be reduced by $1,102, equivalent to the amount of rent we
would otherwise owe them for the Tomita Hill site.
Annual Year End Report
Page 3: La Honda Creek Phase II trail connections and Page 12: LHC Red Barn Parking Area -
what have been the implications of the Red Barn decision regarding trail completion? What are
we thinking about next steps (i.e., task force)?
Please see response to a question above regarding the Red Barn.
When will we get an update on the Hawthorns partnership (Page 17)?
A closed session is tentatively scheduled for November 28 with the Board of Directors to discuss
the proposed terms and conditions for the future lease agreement for the Hawthorns Historic
Complex structures. The White Family currently has a license to conduct initial feasibility
investigations on the site. In addition, Planning staff is preparing an FYI Memorandum to
provide the Board with an update on the Hawthorns Property Public Access Planning project.
We seemed to have missed most of our project deadlines re: Toto Ranch in FY17-18. How are
we doing in FY18-19?
The designs for the Toto driveway improvements are complete and construction will begin in
FY18-19 Q4.
A new well is dependent on site investigations; we are scheduled to contract for the well drilling
this fiscal year if a good site is located.
Regarding the status of the Rangeland Management Plan and related new Lease, please refer to a
recent Board email, the information of which is also provided below:
The Toto Ranch Rangeland Management Plan (RMP) and Lease was delayed because after
drafting the RMP in the spring, staff received significantly more input from the grazing
tenants, Markegard Grassfed Beef, than is typical or was expected. As a result, several more
meetings and revisions were required to arrive at agreements to specific RMP elements,
which we then incorporated into the draft RMP. One item in particular relating to the
boarding of seven horses required the assistance of an outside expert consultant to analyze
and confirm that this number of horses, with specific parameters, will meet our grassland
management goals. Another key factor affecting the schedule was the vacancy in the
Rangeland Ecologist/Resource Management Specialist II position. This position was just
recently filled and the new employee, Lewis Reed, started on November 5.
The draft RMP is now complete and staff was able to incorporate most of the tenant’s
requests while meeting the District’s management goals for the property. The next step is to
begin the CEQA review which will entail a Planning and Natural Resources Committee
meeting in January to review the draft RMP. Following this meeting, we will complete the
CEQA document and bring the RMP, with the relevant CEQA findings, and a recommended
new long-term lease to the Board for consideration in April 2019.
The Toto Ranch Resources Plan is a Natural Resources Department led project for FY2018-
19 that has been delayed to accommodate the RMP project schedule and expanded CEQA
scope. The Resources Plan preparation will begin in FY2019-20 and will utilize, in part,
resources information collected through the RMP CEQA preparation.
UT
APN 072-271-040
637.51 Acres
APN 072-280-060
516.64 Acres
APN 072-280-010
129.90 Acres
Proposed Tank Site Skeggs Point
(CalTrans)
Powerline Area Trails
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