HomeMy Public PortalAbout20181128 - Agenda Packet - Board of Directors (BOD) - 18-40
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, November 28, 2018
Special Meeting starts at 5:30 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section
54957(b)(1)
Title of Employee: Controller
CONFERENCE WITH LABOR NEGOTIATORS. Government Code Section 54957.6
Agency designated representatives: Board of Directors
Unrepresented Employees: Controller
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section
54956.8)
Property: San Mateo County APN(s): 079-080-090 and 079-080-080 (portions)
Agency Negotiator: Allen Ishibashi, Sr. Real Property Agent
Negotiating Party: Hawthorns Preservation Trust Foundation
Under Negotiation: Lease Terms
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
Meeting 18-40
Rev. 1/3/18
ADOPTION OF AGENDA
SPECIAL ORDERS OF THE DAY
• Introduction of staff
o -Scott Reeves
o -Tanisha Werner
o -Mazarin Vakharia
O -Lewis Reed
• Proclamation Honoring Paul McKowan on his Retirement
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve November 14, 2018 and November 20, 2018 Minutes
2. Claims Report
3. Award of Contract for Biological Services: American Badger and Burrowing Owl Habitat
Suitability Study (R-18-136)
Staff Contact: Karine Tokatlian, Resource Management Specialist II, Natural Resources
General Manager’s Recommendation:
1. Authorize the General Manager to approve a contract with San Francisco Bay Bird Observatory
and sub-consultant Pathways for Wildlife to provide biological studies that will inform
management actions for protecting American Badger and Burrowing Owl, for a base contract
amount not to exceed $214,250 over a three-year period.
2. Authorize a 10% contingency of $21,425 to be reserved for unanticipated issues, for a total
contract amount not-to-exceed $235,675.
4. Resolution of the Board of Directors of the Midpeninsula Regional Open Space District
Supporting the Prohibition of Industrial Clearcutting in California Forests (R-18-137)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Adopt a resolution supporting the prohibition of industrial
clearcutting in California forests.
5. Contract Amendment for Environmental Services to Support the Ravenswood Bay Trail
Project (R-18-138)
Staff Contact: Gretchen Laustsen, Planner III, Planning
General Manager’s Recommendations: Authorize the General Manager to execute a contract
amendment with H.T. Harvey and Associates for additional environmental consulting services
to support the Ravenswood Bay Trail Project in the amount of $138,000 for a not-to-exceed
new contract amount of $204,700.
2. Authorize an approximate 10% contingency of $13,500 to cover unforeseen conditions, for a
total contract amount not-to-exceed $218,200.
Rev. 1/3/18
6. Board Response to Written Communications from Rob Huebschmann
Staff Contact: Matt Anderson, Chief Ranger/Visitor Services Manager
General Manager’s Recommendation: Approve the proposed response to Rob Huebschmann.
7. Appointment of Ward 7 Director (R-18-141)
Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager
General Manager’s Recommendation:
1. Adopt a resolution appointing Zoe Keersten-Tucker as the Ward 7 Director.
2. Direct the District Clerk to certify the appointment and administer the Oath of Office.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
8. Proposed Trail Names for Bear Creek Redwoods Open Space Preserve Phase I Trails (R-18-
139)
Staff Contact: Gretchen Laustsen, Planner III, Planning Department
General Manager’s Recommendation: Approve the proposed Phase I trail names for Bear Creek
Redwoods Open Space Preserve, as set out in this report and as recommended by the Legislative,
Funding, and Public Affairs Committee.
9. Preserve Use Survey – Proposed Follow-up Implementation Actions (R-18-140)
Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Receive a presentation and provide input on the proposed
implementation actions to address the recommendations derived from the 2017-18 Preserve Use
Survey. No formal Board action required.
INFORMATIONAL MEMORANDUM
• Hawthorns Public Access Planning Project
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
Rev. 1/3/18
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on November 21, 2018, at the Administrative Offices of MROSD, 330 Distel Circle, Los
Altos California, 94022. The agenda and any additional written materials are also available on the District’s web
site at http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
November 14, 2018
Board Meeting 18-37
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SPECIAL MEETING
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, November 14, 2018
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 5:10 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, and Yoriko Kishimoto
Members Absent: Pete Siemens and Curt Riffle
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Real
Property Manager Mike Williams, Acting Assistant General Manager Kirk
Lenington
Public comments opened at 5:10 p.m.
No speakers present.
Public comments closed at 5:10 p.m.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
Section 54956.8)
Property: Verde Road, Half Moon Bay, CA, Portion of San Mateo County APN 066-
270-030
Agency Negotiator: Michael Williams, Real Property Manager
Negotiating Party: John and Maureen Giusti, Property Owners
Under Negotiation: Terms and conditions of Property Transfer
Meeting 18-37 Page 2
Director Riffle recused himself from this item due to his employment at the Peninsula Open
Space Trust.
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 5:55 p.m.
SPECIAL MEETING – STUDY SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 6:02 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, and Curt Riffle
Members Absent: Pete Siemens
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief
Financial Officer/Director of Administrative Services Stefan Jaskulak,
Assistant General Manager Brian Malone, Acting Assistant General
Manager Kirk Lenington, District Clerk/Assistant to the General Manager
Jennifer Woodworth, Budget Manager Carmen Narayanan, Finance
Manager Andrew Taylor
1. Annual Bond Disclosure Training for the Board of Directors, Members of the
Disclosure Working Group, and Contributors (R-18-130)
Jacquelynne Jennings, partner with the District’s disclosure counsel Schiff Hardin, presented the
annual training on Bond Disclosure obligations, responsibilities, and potential liabilities of
members of District staff and members of the Board of Directors to the Board members of the
Disclosure Working Group.
Public comment opened at 7:00 p.m.
No speakers present.
Public comment closed at 7:00 p.m.
No Board action required.
REGULAR MEETING
President Cyr called the regular meeting of the Midpeninsula Regional Open Space District to
order at 7:00 p.m.
President Cyr reported the Board met in closed session, and no reportable action was taken.
Meeting 18-37 Page 3
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Yoriko Kishimoto, and Curt Riffle
Members Absent: Pete Siemens
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief
Financial Officer/Director of Administrative Services Stefan Jaskulak,
Assistant General Manager Brian Malone, Acting Assistant General
Manager Kirk Lenington, District Clerk/Assistant to the General Manager
Jennifer Woodworth, Budget Manager Carmen Narayanan, Finance
Manager Andrew Taylor, Information and Systems Technology Manager
Garrett Dunwoody, Human Resources Manager Candice Basnight, Acting
Public Affairs Manager Cydney Bieber, Visitor Services Manager Matt
Anderson, Planning Manager Jane Mark, Engineering & Construction
Manager Jason Lin,
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Hassett seconded the motion to adopt the
agenda.
VOTE: 5-0-0 (Director Siemens absent)
CONSENT CALENDAR
Public comment opened at 7:05 p.m.
No speakers present.
Public comment closed at 7:05 p.m.
Motion: Director Riffle moved, and Director Hassett seconded the motion to approve the
Consent Calendar.
VOTE: 5-0-0 (Director Siemens absent)
1. Approve October 24, 2018 Minutes
2. Claims Report
Director Riffle requested clarification regarding the percentage of payments made by electronic
funds transfers.
Meeting 18-37 Page 4
Mr. Jaskulak reported the District has a goal of making 10% of transfers by electronic fund
transfers, which are more secure and efficient, by the end of the current fiscal year.
3. Fiscal Year 2018-19 Quarter 1 Budget Amendments (R-18-128)
General Manager’s Recommendation: Adopt a resolution approving the proposed Fiscal Year
2018-19 Quarter 1 Budget amendments (revenues and expenses)
4. Lease exchange between Communications & Control, Inc., and Midpeninsula
Regional Open Space District to receive a Radio Equipment Lease near Sierra Azul Open
Space Preserve in exchange for a Master Communication Lease at Rancho San Antonio
Open Space Preserve. (R-18-133)
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act, as set out in the report.
2. Adopt a Resolution authorizing the lease exchange with Communications & Control, Inc.
5. Amendment to the Classification and Compensation Plan (R-18-134)
General Manager’s Recommendation: Adopt a resolution amending the Classification and
Compensation Plan to reflect current market levels for the following four positions: Volunteer
Program Manager, Docent Program Manager, Senior Real Property Specialist, and Senior
Property Management Specialist.
BOARD BUSINESS
6. Update on Actions of Mutual Interest taken by the Midpeninsula Regional Open
Space District and Lehigh Hanson Heidelberg Cement during the Past Year (R-18-127)
General Manager Ana Ruiz provided comments regarding District’s work with Lehigh Hanson
and the District’s ongoing relationship with the company including continued monitoring of
conditions to protect preserve visitors, District staff, and natural resources in the area.
Daniel Fritz, Region West President of Lehigh Hanson, described ongoing work with Santa
Clara County and the District to help address water, air, and noise concerns. Mr. Fritz reported
all water that runs through its property is now treated on site as of October 1, 2017. Since 2016,
Lehigh Quarry has worked on the Permanente Creek restoration with relevant state, local, and
federal agencies. As of February 2015, Lehigh Quarry installed a new stack to help address noise
and air concerns, and additional equipment has been installed to further suppress noise
emissions. Since taking those measures, noise complaints have ceased.
Director Kishimoto requested an update related to the scenic easement and whether material has
been added in the western area or is encroaching on the scenic easement.
Erika Guerra, Environmental Director for Lehigh Hanson, reported that the added material is
placed in an area that does not encroach on the scenic easement, which covers a ridgeline north
of the quarry area, in front of the existing material storage area.
Meeting 18-37 Page 5
Director Kishimoto expressed concerns related to the steepness of the hills near the Permanente
Ridge.
Ms. Guerra reported that there is some erosion, but there are monthly inspections by Santa Clara
County that confirmed the stability of the quarry wall. Lehigh Hanson cannot access the area due
to a separate easement that was agreed upon with the District following the collapse of the
quarry walls in 2006.
Senior Resources Management Specialist Matt Baldzikowski reported the easement created
setbacks to protect District lands from future erosion and that any subsequent erosion within the
easement area would be subject to fines.
Director Riffle expressed his concern regarding the growing size of the West Material Storage
Area.
Mr. Baldzikowski reported the growing pile of material is in front of the West Materials Storage
Area, and additional material can be seen in the protected viewshed; however, the materials are
not technically on the protected ridgeline.
Director Hassett requested clarification regarding the length of time the quarry will continue to
be actively mined.
Mr. Fritz reported that based of the current vested rights, Lehigh Hanson will be mining the area
for many years to come.
Public comments opened at 7:43 p.m.
Liang Chao requested District assistance to curb the pollution and traffic caused by the Lehigh
Hanson Quarry. She has witnessed trucks driving unsafely along Foothill Expressway.
Linda Sell spoke in favor of matching the emission standards to those of Lehigh Quarry’s
European plants. Additionally, Ms .Sell suggested running the pollution reduction measures 24
hours a day.
Kit Gordon expressed concern regarding the Permanente Creek restoration and the long timeline
of the CEQA process. Ms. Gordon also expressed concerns that the Permanente Creek will be
dry on the Lehigh Quarry property stating the water should be treated and released to keep the
creek flowing.
Rhoda Fry commented on an illegal road built to transport material to the Stevens Creek Quarry
and expressed concern related to negative health and noise impacts on the neighbors and
residents of the area. The East Materials Storage Area also was not capped as requested by Santa
Clara County.
Public comments closed at 7:53 p.m.
Mr. Fritz reported truck traffic is done within the permit limits and stated he will address truck
safety with the trucking companies that travel to and from Lehigh Quarry. Mr. Fritz reported the
Cupertino plant is one of the most regulated plants he has seen and is often below the emission
Meeting 18-37 Page 6
standards. The pollution reduction equipment and emissions monitoring is constant 24 hours a
day, seven days a week. The treated water from Permanente Creek is also released back into the
Creek after treatment. Finally, Lehigh Hanson is looking into options for using waste material in
a different product to help reduce the piles of waste material.
Director Riffle commented on the need for regular updates from Lehigh Hanson.
No formal Board action required.
The Board recessed at 8:06 p.m. and reconvened at 8:10 p.m. with Directors Cyr, Hanko,
Hassett, Kishimoto, and Siemens present.
7. Review and acceptance of the Fiscal Year 2017-18 Annual Financial Report (R-18-
132)
Chief Financial Officer Stefan Jaskulak provided the FY2017-18 Annual Financial Report,
including a summary of the District’s year-end revenues, a comparison of the Board-adopted
budget and District expenditures, and fund balance. Finally, Mr. Jaskulak explained the purpose
of creating a new Committed for Future Acquisitions and Capital Projects Fund and transferring
a total of $13 million from the General Fund Unassigned Fund for infrastructure, future
acquisitions and capital projects, and capital maintenance.
Director Riffle inquired why the various funds were being created.
Mr. Jaskulak explained that committed funds are not the same as restricted funds, such as the
Hawthorns or Measure AA funds. The committed funds represent savings for the future and can
be accessed by the Board as needed.
Director Hanko left at 8:27 p.m.
Director Kishimoto requested clarification regarding pension adjustments and their impact on the
budget.
Sheldon Chavan of Chavan and Associates, the District’s auditor, explained how the numbers are
calculated, and some are cumulative over the last several years.
Public comments opened at 8:38 p.m.
No speakers present.
Public comments closed at 8:38 p.m.
Motion: Director Riffle moved, and Director Hassett seconded the motion to:
1. Review and accept the Fiscal Year 2017-18 Annual Financial Report
2. Approve a resolution to create a new Committed for Future Acquisitions and Capital
Projects Fund and to transfer a total of $13 million from the General Fund Unassigned
Fund balance as follows:
a. $9 million to Committed for Infrastructure Fund;
b. $3 million to Committed for Future Acquisitions and Capital Projects Fund; and
Meeting 18-37 Page 7
c. $1 million to Committed for Capital Maintenance Fund.
VOTE: 4-0-0 (Directors Hanko and Siemens absent)
SPECIAL MEETING OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FINANCING AUTHORITY
President Cyr recessed the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:39 p.m. and called the meeting of the Midpeninsula Regional
Open Space District Financing Authority to order at 7:35 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, and Curt Riffle
Members Absent: Pete Siemens and Santa Clara County Supervisor Joe Simitian
Staff Present: Executive Director Ana Ruiz, General Counsel Hilary Stevenson,
Financing Authority Secretary Jennifer Woodworth
1. Acceptance of the Annual Financial Report of the Midpeninsula Regional Open
Space District Financing Authority for Fiscal Year Ending June 30, 2018 (R-18-131)
Finance Manager Andrew Taylor presented the Annual Financial Report of the Midpeninsula
Regional Open Space District Financing Authority for Fiscal Year Ending June 30, 2018.
Motion: Director Riffle moved, and Director Hassett seconded the motion to accept the Annual
Financial Report of the Midpeninsula Regional Open Space District Financing Authority for
Fiscal Year Ending June 30, 2018.
VOTE: 3-0-0 (Director Siemens and Supervisor Simitian absent.)
President Cyr reconvened the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:40 p.m.
8. Fiscal Year 2017-18 Annual Year End Report (R-18-129)
Assistant General Manager Brian Malone provided the staff report highlighting major
accomplishments for each of the District programs and summarized the deferred projects.
The Board members commented on the progress being made including a decrease in the number
of deferred projects and expressed satisfaction in the number of projects being completed.
Director Kishimoto requested additional information regarding the potential purchase of the San
Jose Water Company land.
Real Property Manager Mike Williams provided an update on the potential purchase including
the timeline for the purchase.
Meeting 18-37 Page 8
Director Riffle requested an update related to public access near the radar tower at Mount
Umunhum.
Engineering and Construction Manager Jason Lin described the proposed timeline for the
assessment and potential repair of the Mount Umunhum Radar Tower.
Public comments opened at 9:25 p.m.
No speakers present.
Public comments closed at 9:25 p.m.
No Board action required.
9. Interview Process for Interviewing Applicants to Fill the Ward 7 Vacancy (R-18-
135)
District Clerk/Assistant to the General Manager Jennifer Woodworth provided the staff
presentation reviewing the options for the interview process for the first and second round of
interviews, potential interview questions, and the number of applications received before and
after the 5:00 pm November 9, 2018 application deadline.
Directors Cyr and Riffle commented on the need to stick to the application deadline set by the
Board of Directors and included in the notice of vacancy
Public comments opened at 9:50 p.m.
No speakers present.
Public comments closed at 9:50 p.m.
INFORMATIONAL MEMORANDUM
• Continued Coordinated Monitoring in accordance with the Guadalupe River Watershed
Total Maximum Daily Load for mercury
• Constituent Bench Policy – final revisions consistent with Board direction
• Permitting for Mt Umunhum
INFORMATIONAL REPORTS
A. Committee Reports
Director Kishimoto reported the Real Property Committee met on November 13, 2018 to discuss
the potential transfer of the Purisima Uplands property.
Ms. Woodworth reported the Legislative, Funding, and Public Affairs Committee met on
October 30, 2018 to review the potential trails names for the Bear Creek Redwoods Open Space
Preserve and upcoming 2019 legislative program.
Meeting 18-37 Page 9
B. Staff Reports
Ms. Woodworth reported staff has drafted a letter congratulating Santa Clara County Supervisor-
elect Susan Ellenberg on her recent election to the Santa Clara County Board of Supervisors. She
also reported that District staff is preparing similar letters for other elected officials and asked the
Board to let her know if Board members are interested in signing the letters.
C. Director Reports
The Board members submitted their compensatory reports.
Director Hassett invited the Board and staff to the South Skyline Association holiday party on
December 2, 2018.
Directors Hassett, Cyr, and Siemens reported attending the Highway 17 crossing public meeting
in Los Gatos.
Director Hassett suggested closing more preserves during red flag warning fire days.
Director Kishimoto commented on the results of the recent election and reaching out to newly
elected officials.
ADJOURNMENT
President Cyr adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 10:00 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
November 20, 2018
Board Meeting 18-39
SPECIAL MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Tuesday, November 20, 2018
DRAFT MINUTES
SPECIAL MEETING
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 5:34 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: Nonette Hanko
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Deputy
District Clerk Maria Soria, District Clerk Jennifer Woodworth
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Hassett seconded the motion to adopt the agenda.
VOTE: 5-0-0 (Director Hanko absent)
1. Interview of Applicants to Fill the Vacancy for the Office of Director - Ward 7
The Board conducted interviews to fill the vacancy for the Office of Director – Ward 7.
Public comments opened at 8:04 p.m.
Lennie Roberts spoke in favor of the Board appointing a Director that lived on and represented
the Coastal area of the District.
Public comments closed at 8:06 p.m.
No Board action required.
Meeting 18-39 Page 2
2. Discuss the Next Steps of the Process to Fill the Ward 7 Vacancy by Appointment
The Board members discussed the various applicants interviewed to fill the vacancy for Ward 7.
Motion: Director Kishimoto moved and Director Siemens seconded the motion to direct staff to
bring forward a resolution appointing Zoe Keersten-Tucker to the Office of Director – Ward 7 at
the November 28, 2018 Board meeting.
VOTE: 5-0-0 (Director Hanko absent)
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:30 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 2
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-40
MEETING DATE 11-28-18 Fiscal Year to date EFT:10.27%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
79259 Check 11/16/2018 10343 - GRANITE ROCK COMPANY Bear Creek Redwoods Public Access Project - 8/1/18 - 8/31/18 482,926.30
79298 Check 11/16/2018 *11152 - WELLINGTON PARK INVESTORS AO2/A03/A04 Rent - December 2018 30,701.00
79269 Check 11/16/2018 12002 - NOLL & TAM ARCHITECTS Professional Services - New Administration Offices (AO) Facility 9/5/18 - 9/30/18 24,956.40
79255 Check 11/16/2018 11445 - CROSS LAND SURVEYING INC.Boundary Survey - Tabachnik Property 24,703.00
79263 Check 11/16/2018 10452 - IFLAND SURVEY Survey for Legal Description and Plat Mapping in San Mateo Coast 22,524.00
79292 Check 11/16/2018 11790 - THE MOUNT UMUNHUM LIMITED PARTNERSHIP Final Order of Condemnation - Mt. Umunhum 20,000.00
250 EFT 11/16/2018 11854 - RECON ENVIRONMENTAL, INC.Plant Maintenance and Revegetation Sites - September 2018 17,521.34
79246 Check 11/16/2018 10723 - Callander Associates Professional Services - Ravenswood Bay Trail Connection Design & Construction Mgmt 7/1/18 - 8/31/18 15,951.62
254 EFT 11/16/2018 *10216 - VALLEY OIL COMPANY Fuel for District Vehicles - October 2018 14,306.61
79272 Check 11/16/2018 12018 - P G & E CFM/PPC Department BCR Public Access - Discount Payment for Gas & Electric 13,006.92
79279 Check 11/16/2018 11518 - RANCHING BY NATURE Toto Ranch Road Maintenance - Mowing 114 Acres of Brush 12,850.00
79254 Check 11/16/2018 10027 - CRESCO EQUIPMENT RENTALS Equipment Rental - Cat Tractor 8/30/18 -10/25/18 (SA-RDG)8,617.36
79262 Check 11/16/2018 11859 - HORIZON WATER AND ENVIRONMENT, LLC Programmatic Environmental Permitting - Federal Permitting Supp 8,532.67
79300 Check 11/16/2018 11990 - ZFA STRUCTURAL ENGINEERS Mt. Um Radar Tower Exterior Analysis Proj - 09/23/18 - 10/20/18 6,522.00
234 EFT 11/16/2018 11349 - BAY NATURE INSTITUTE Bay Nature Ads (Winter thru Fall '19 - 4 issues - half page ads)5,000.00
79266 Check 11/16/2018 11906 - LAW OFFICES OF GARY M. BAUM Assistant General Counsel Legal Services October 2018 4,590.00
79247 Check 11/16/2018 11876 - CASCADIA CONSULTING GROUP, INC.Professional Services - 6/26/18 - 8/25/18 Climate Action Plan 4,512.24
240 EFT 11/16/2018 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management - Thistle & Grass (La Honda)4,416.00
79250 Check 11/16/2018 11520 - COMMUNITY INITIATIVES Latino Engagement with Latino Outdoors 3,500.00
79289 Check 11/16/2018 11878 - STATE BOARD OF EQUALIZATION Submittal of Legal Descriptions & Map 3,500.00
244 EFT 11/16/2018 10642 - Forensic Analytical Consulting Services, Inc.Lead Testing at INE 3,452.06
79273 Check 11/16/2018 10082 - PATSONS MEDIA GROUP Printing of Rancho San Antonio Brochures - 7,000 2,999.51
79253 Check 11/16/2018 11007 - COUNTY OF SANTA CLARA Reimburse for Staffing Costs Site Visits to Alma College, Hearings, Permits & Notices 2,933.50
79293 Check 11/16/2018 10146 - TIRES ON THE GO Tires - P43, P105, M201, M209, M76, M201 2,928.50
79278 Check 11/16/2018 10211 - PUBLIC POLICY ADVOCATES 2018 Monthly Fee - Legislative Advocacy Services for November 2,916.66
246 EFT 11/16/2018 10222 - HERC RENTALS, INC.Equipment Rental (SA-HC) 9/25/18 - 10/25/18 2,829.58
248 EFT 11/16/2018 10064 - MCB REMODELING District Rental Repairs - Backfill Collapsed Septic Tank, Install Hall Lights & Refit Hall Door 2,700.00
235 EFT 11/16/2018 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Safety Equipment - Nozzle, Coat, Hat, Glove, Goggles 2,695.91
79287 Check 11/16/2018 12019 - Sebastian T Holmes Logging Galloway Property Road Clearing 2,497.50
79242 Check 11/16/2018 11799 - AZTEC LEASING, INC.Sharp Copier Lease 10/1/18-11/1/18 2,326.06
239 EFT 11/16/2018 10032 - DEL REY BUILDING MAINTENANCE AO Janitorial Supplies & Service 2,265.16
233 EFT 11/16/2018 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease - Coyote Peak 1,932.28
79276 Check 11/16/2018 11282 - PROELIA DEFENSE AND ARREST TACTICS, LLC Defensive Tactics Training for Rangers 1,749.96
79274 Check 11/16/2018 11129 - PETERSON TRUCKS INC.BIT Inspections - M17, M22, M15, M29, T07, M26, M02, M207, T37 1,571.00
79258 Check 11/16/2018 10509 - GEOCON CONSULTANTS INC Professional Services - Bear Creek Dump Investigation 1,560.00
241 EFT 11/16/2018 10038 - ERGO VERA Ergonomic Evaluations for 6 Employees 1,418.87
79256 Check 11/16/2018 11701 - ERIC GOULDSBERRY ART DIRECTION Design and Production of 2018 Budget-in-Brief Rack Brochure 1,372.50
79249 Check 11/16/2018 11678 - COGSTONE RESOURCE MANAGEMENT, INC.Hawthorne Archeo Evaluation for September 2018 1,203.80
79281 Check 11/16/2018 10194 - REED & GRAHAM INC Erosion Control Materials for Oljon Trail 1,170.15
79301 Check 11/16/2018 11176 - ZORO TOOLS Steelcade Barricades 1,023.51
79244 Check 11/16/2018 10012 - BIOSEARCH ENVIRONMENTAL CONSULTING Biological Monitoring for Mindego Ponds 1,015.59
79252 Check 11/16/2018 10544 - CORELOGIC INFORMATION SOLUTION Property Reports for 8/1/18 - 9/30/18 927.00
79265 Check 11/16/2018 11887 - KOOPMANN RANGELAND CONSULTING Rangeland Consulting Services 7/1/18 - 10/31/18 856.25
79288 Check 11/16/2018 11918 - SF NORTH BAY LAW Legal Services October 2018 850.00
79290 Check 11/16/2018 11496 - STRUCTURE GROUPS Stevens Creek Bridges On-site Concrete Placement Testing 790.00
79260 Check 11/16/2018 11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSACP)734.84
79291 Check 11/16/2018 11715 - Sunnyvale Chamber of Commerce Membership Renewal - 2018 725.00
79286 Check 11/16/2018 11125 - SAN MATEO COUNTY TAX COLLECTOR, SANDIE ARNOTT 2018-2019 1st & 2nd Installment Taxes (Conley & Apple Orchard)700.00
79245 Check 11/16/2018 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)580.69
79280 Check 11/16/2018 10589 - RECOLOGY SOUTH BAY Debris Recycling - GP 565.92
79248 Check 11/16/2018 10168 - CINTAS Shop Towel Service (FFO & SFO)547.14
79299 Check 11/16/2018 10796 - WEMORPH INC Citation Correction Form - Multi-Part 537.58
79257 Check 11/16/2018 11935 - ESSENTIAL OPERATIONS Septic System Monitoring (RSACP)473.00
79243 Check 11/16/2018 10706 - BAY AREA NEWS GROUP (MERCURY NEWS)Legal Ads for Bergman Demo & Reconstruction/Ward 7 Vacancy 470.88
252 EFT 11/16/2018 11559 - SIFUENTES-WINTER, JONATHAN Tuition Reimbursement & Bridge Tolls for Cartographic Design for GIS Conference 404.00
251 EFT 11/16/2018 11479 - Rootid, LLC Website Maintenance - 4 retainer hours 378.00
79270 Check 11/16/2018 10073 - NORMAL DATA Database Work - Incidents & Permits databases 340.00
79261 Check 11/16/2018 10267 - HALF MOON BAY REVIEW Legal Advertising for Ward 7 Vacancy 325.00
79282 Check 11/16/2018 10093 - RENE HARDOY AO Gardening Services 325.00
79285 Check 11/16/2018 10935 - RICE TRUCKING-SOIL FARM Water Delivery For Toto Ranch 320.69
79294 Check 11/16/2018 10403 - UNITED SITE SERVICES INC PC Lower Restroom Rental - 10/18/18 - 11/14/18 307.23
247 EFT 11/16/2018 10369 - MANNING, MEREDITH Reimbursement of Meals - CA American Planning Assoc Conference/Mileage 7/24/18 - 9/14/18 299.61
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
page 2 of 2
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
CLAIMS REPORT
MEETING # 18-40
MEETING DATE 11-28-18 Fiscal Year to date EFT:10.27%
Payment
Number
Payment
Type
Payment
Date
Notes Vendor No. and Name Invoice Description Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable
disbursements to reduce check printing and mailing, increase payment security, and ensure
quicker receipt by vendors
253 EFT 11/16/2018 10107 - SUNNYVALE FORD P108 Service 262.50
79302 Check 11/16/2018 10107 - SUNNYVALE FORD P119 Service / Repair 262.50
79283 Check 11/16/2018 11526 - REPUBLIC SERVICES Monthly Garbage Services - October 2018 253.84
79277 Check 11/16/2018 10261 - PROTECTION ONE AO ALARM SERVICES 250.89
236 EFT 11/16/2018 10352 - CMK AUTOMOTIVE INC Service - A103, A91 240.78
79251 Check 11/16/2018 10184 - CONTINUING EDUCATION OF THE BAR Condemnation Practice 3rd Ed Up 18 232.43
79264 Check 11/16/2018 10051 - JIM DAVIS AUTOMOTIVE Smog Certifications - P87, A93, M221, P50, M33 225.00
79267 Check 11/16/2018 11326 - LEXISNEXIS Online Subscription Service October 2018 198.00
79275 Check 11/16/2018 10140 - PINE CONE LUMBER CO INC SFO Supplies - Drill Bits, Aluminium Foil Tape 189.72
242 EFT 11/16/2018 11151 - FASTENAL COMPANY Hardware (FFO)174.06
79297 Check 11/16/2018 10527 - WASTE MANAGEMENT Debris Disposal (SA-HC)153.27
79241 Check 11/16/2018 11772 - AHERN RENTALS, INC.Equipment Rental Pickup Charge - Dozer (SA-HC)150.00
79296 Check 11/16/2018 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services-HR 139.00
79268 Check 11/16/2018 *10664 - MISSION TRAIL WASTE SYSTEMS AO Garbage Services 10/01-10/31/18 135.16
243 EFT 11/16/2018 11544 - FICKES, CODY Travel Reimbursement - Fall Protection Training 128.00
249 EFT 11/16/2018 11592 - NEIGHBORS, STEPHEN Travel Reimbursement 128.00
237 EFT 11/16/2018 10336 - CORREIA, ANTHONY Per Diem - JPIA Managment Academy 103.50
245 EFT 11/16/2018 10504 - GIBBONS, STEPHEN Per Diem - JPIA Managment Academy 103.50
79271 Check 11/16/2018 10670 - O'REILLY AUTO PARTS Vehicle & Electrical Parts 88.40
79284 Check 11/16/2018 10228 - RHF INC Radar Unit Recertification 83.00
238 EFT 11/16/2018 11210 - DATA SAFE AO Destruction Services 40.00
79295 Check 11/16/2018 10165 - UPS A04 Shipping Charges 19.59
Grand Total 788,218.53$
*Annual Claims
**Hawthorn Expenses
A### = Administrative Office Vehicle GP = General Preserve PCR = Purisima Creek Redwoods SCNT = Stevens Creek Nature Trail
AO2, AO3, AO4 = Administrative Office Leased SpaHR = Human Resources PIC= Picchetti Ranch SCS = Stevens Creek Shoreline Nature Area
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SFO = Skyline Field Office
CAO = Coastal Area Office LR = Long Ridge RR = Russian Ridge SG = Saratoga Gap
CC = Coal Creek LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SJH = Saint Joseph's Hill
DHF = Dear Hollow Farm M### = Maintenance Vehicle RSA = Rancho San Antonio SR= Skyline Ridge
ECdM = El Corte de Madera MB = Monte Bello RV = Ravenswood T### = Tractor or Trailer
ES = El Sereno MR = Miramontes Ridge SA = Sierra Azul TC = Tunitas Creek
FFO = Foothills Field Office OSP = Open Space Preserve SAO = South Area Outpost TH = Teague Hill
FOOSP = Fremont Older Open Space Preserve P### = Patrol Vehicle SAU = Mount Umunhum TW = Thornewood
Abbreviations
Rev. 1/3/18
R-18-136
Meeting 18-40
November 28, 2018
AGENDA ITEM 3
AGENDA ITEM
Award of Contract for Biological Services: American Badger and Burrowing Owl Habitat
Suitability Study
GENERAL MANAGER’S RECOMMENDATIONS
1. Authorize the General Manager to approve a contract with San Francisco Bay Bird
Observatory and sub-consultant Pathways for Wildlife to provide biological studies that will
inform management actions for protecting American Badger and Burrowing Owl, for a base
contract amount not to exceed $214,250 over a three-year period.
2. Authorize a 10% contingency of $21,425 to be reserved for unanticipated issues, for a total
contract amount not-to-exceed $235,675.
SUMMARY
Baseline ecological information is critical to inform the management and protection of two
California Species of Special Concern (SSC) found on Midpeninsula Regional Open Space
District (District) lands: American badger and burrowing owl. The American Badger and
Burrowing Owl Habitat Suitability Study (Study) will generate this valuable baseline data. Staff
released a Request for Qualifications and Proposals (RFPQ) on September 24, 2018 for
biological services to conduct the study, resulting in six proposals. Staff reviewed all proposals
and selected San Francisco Bay Bird Observatory and sub-consultant Pathways for Wildlife
based on their thorough methodology, proficiency, and local expertise. The General Manager
recommends awarding the contract to San Francisco Bay Bird Observatory and sub-consultant
Pathways for Wildlife for a base contract amount of $214,250 and authorizing a 10%
contingency amount of $21,425. Sufficient funds for the Project are included in the Fiscal Year
(FY) 2018-19 Budget and the project is included in the three-year Capital Improvement and
Action Plan for FY2019-20 and FY2020-21. Work is scheduled to begin January 2019.
DISCUSSION
Ecological Background
The American badger (Taxidea taxus) is one of the least understood mammals in North America
because of its nocturnal and underground lifestyle, and lack of historical data. It has undergone
population decline throughout its North American range due to habitat loss, habitat
fragmentation, misinformed trapping, and excessive poaching. As a result, it was listed as a SSC
in 1986 by the California Department of Fish and Wildlife (CDFW). SSCs occur in small,
isolated populations of fragmented habitat. This CDFW listing encourages attention to and
research of the species at risk in order to prevent further decline.
R-18-136 Page 2
Badger inhabit grassland and oak woodland communities, relying on areas with loose soils to dig
their burrows where they spend the majority of their time. Their burrows also provide habitat for
many native species, including snakes, salamanders, and burrowing owls. Badgers play an
important role in balancing ecosystems by controlling rodent populations, which, if otherwise
left uncontrolled, could put excessive strain on native plant communities. Badgers are known to
have a range of resource requirements and preferences, like territory size, prey type/availability,
and habitat preference, which are dictated by local conditions.
Badger are known to occur within grasslands on nine District preserves, but presence is only
opportunistically documented and not well understood, which limits the District’s ability to
effectively manage the species. Research focused on populations within District lands would
significantly improve our ability to protect their local resource requirements within the San
Francisco peninsula.
Burrowing owl (Athene cunicularia) are another California SSC at risk from habitat loss and
fragmentation. They are also found in grassland habitats and are known to use unoccupied
and/or abandoned badger burrows to nest and roost. Burrowing owls are known to occur within
grasslands on four District preserves, and also similar to American badger, the District has a
limited understanding of their presence and distribution. To date only overwintering (non-
nesting) use has been documented. Both breeding and wintering life stages are vital to
burrowing owl survival, therefore the wintering habitat found in District preserves is important to
steward as birds prepare for their upcoming breeding cycle. For these reasons, burrowing owl
are included in the Study scope as a secondary species of consideration, with badger as the
primary focus.
Benefits of the Study
Approximately 10% of all District properties are characterized as grassland habitat. Many other
habitats are also maintained by the District that badger and burrowing owl may be using beyond
our current understanding. Both species rely on habitats that are at risk of encroaching shrubby
vegetation and with unnaturally high forest density due to the suppression of natural fire regimes.
Understanding the distribution of these two species within District preserves as it relates to brush
and forestland will inform the development of the District’s Prescribed Fire Program, which is
currently underway. Reliable badger and burrowing owl population data will help the District
strategically select prescribed burn areas and/or the frequency of burns to maximize plant and
animal biodiversity in support of these two sensitive species. As such, the Study supports the
Board-approved Resource Management Policies (Wildlife Management policies WM-1 and 2)
by identifying wildlife usage and movement patterns, and inventorying sensitive wildlife habitats
to develop management strategies for their protection.
Contracting Process
Staff issued a Request for Qualifications and Proposals (RFPQ) on September 24, 2018 for a
period of 28 days. Staff circulated the RFPQ using BidSync and the solicitation was posted on
the District website. Six firms submitted proposals. Staff evaluated qualifications, quality of
materials, proposed Study approach, and fee proposal using criteria determined prior to receiving
submittals.
San Francisco Bay Bird Observatory and sub-consultant Pathways for Wildlife were selected
based on their thorough methodology, proficiency, and local expertise to provide biological
R-18-136 Page 3
services at a fair and reasonable price. Their methods include creating a habitat suitability model
in GIS, performing a habitat linkage analysis, collecting data with camera traps and field
surveys, and running environmental DNA analysis. They will utilize volunteers for outreach and
cost savings, and will incorporate Study information into larger region-wide projects.
FISCAL IMPACT
The Natural Resources FY2018-19 budget includes $100,000 for services and supplies, and
additional funds are indicated in the three-year Capital Improvement and Action Plan as outlined
in the table below.
Initial project planning, desktop habitat assessments, equipment purchases, and two field-based
surveys will occur in FY2018-19. The majority of field-based surveys (five), and ongoing
project administration will occur in FY2019-20. Three final field-based surveys, all data and
genetic analysis, reporting, and presentation preparation will occur in FY2020-21.
There are sufficient funds in the project budget to cover the recommended action and
expenditures anticipated in FY2018-19.
Badger / Burrowing Owl
Habitat Assessment,
Project #80054
Prior
Year
Actuals
FY18-19 FY19-20 FY20-21 Total
3-Year Capital Improvement
and Action Plan
$0 $100,000 $75,000 $75,000 $250,000
Spent-to-Date
(as of 10/26/2018)
$0 $0
Proposed Award of Contract
(including 10% contingency)
$94,270 $70,702 $70,703 $235,675
Budget Remaining
(Proposed):
$5,730 $4,298 $4,297
$14,325
The recommended action is not funded by Measure AA.
BOARD COMMITTEE REVIEW
A Board Committee did not previously review this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This award of contract is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Following Board approval, the General Manager will execute a contract with the San Francisco
Bay Bird Observatory and Pathways for Wildlife for a three-year period beginning in FY2018-
R-18-136 Page 4
19. Natural Resources staff will oversee the Consultant for all aspects and duration of the
contract period. Initial services include a desktop spatial analysis and design of field monitoring
methods. Future services include execution of field monitoring, data analysis, reporting, and
presentations to District staff and Board.
Responsible Department Head:
Julie Andersen, Acting Natural Resources Manager
Prepared by:
Karine Tokatlian, Resource Management Specialist II, Natural Resources
R-18-137
Meeting 18-40
November 28, 2018
AGENDA ITEM AGENDA ITEM 4
Resolution of the Board of Directors of the Midpeninsula Regional Open Space District
Supporting the Prohibition of Industrial Clearcutting in California Forests
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution supporting the prohibition of industrial clearcutting in California forests.
SUMMARY
The Forest Protection Committee of the Sierra Club’s Loma Prieta Chapter has requested the
adoption of a resolution supporting the prohibition of industrial clearcutting in California forests.
Clearcutting of forests has significant negative impacts on watershed health, local habitats, fire
resiliency, and greenhouse gas emissions. Although industrial clearcutting practices are banned
in Santa Clara, Santa Cruz, and San Mateo counties; watershed health, habitat protection, fire
resiliency, and climate impacts are concerns that do not follow county or regional boundaries.
For these reasons, the General Manager is recommending that the Board adopt this resolution.
The request was reviewed by the Legislative, Finance, and Public Affairs Committee (LFPAC)
on June 27, 2017, which unanimously agreed to refer the request to the full Board for
consideration. The delay in bringing this item to the full Board was a result of competing
priorities and then subsequently, loss of visibility and tracking. Since June 2017, no legislation
has been proposed to prohibit statewide clearcutting. Adopting this resolution will express the
District’s support for the introduction and passage of a bill to ban clear cutting in California.
DISCUSSION
On June 27, 2017, at the request of the Sierra Club, LFPAC reviewed a presentation and
proposed resolution to request that the state legislature and Governor prohibit the use of
clearcutting as a timber harvesting practice in California. This request is part of their Stop
Clearcutting California campaign, which promotes selective logging techniques that are less
destructive to habitats and landscapes, increase fire resiliency, and reduce fire risk.
According to Sierra Club-supplied studies, forests absorb up to 30% of human caused carbon
dioxide1. Conversely, 15% of all greenhouse gas emissions originate from deforestation 2.
1 Rasmussen, Carol. (2014, Dec. 29). NASA Finds Good News on Forests and Carbon Dioxide. NASA Earth Science News Team,
Retrieved from: https://www.nasa.gov/jpl/nasa-finds-good-news-on-forests-and-carbon-dioxide
2 Scheer, R., & Moss, D. (2012, Nov. 13). Deforestation and its extreme effect on global warming. Scientific American,
Retrieved from: https://www.scientificamerican.com/article/deforestation-and-global-warming/#
R-18-137 Page 2
Proponents of this resolution also assert that widespread industrial clear-cutting commonly
involves the removal of virtually all trees in 20-30 acre tracts and requires broad, repeated
application of toxic herbicides that can potentially enter waterways, all of which increase the
potential risks of wildfires, landslides, soil erosion, pest invasions, tree diseases, and loss of
biodiversity. Clearcutting is prohibited in Santa Clara, Santa Cruz, San Mateo, San Francisco,
and Marin Counties. However, it is still allowed on private land elsewhere in California.
California forests are valuable resources that sequester carbon, release oxygen, cool streams,
prevent flooding and siltation, and host recreation supporting the economy of mountain
communities, and provide food, shelter and migration routes for wildlife.
In light of back-to-back years of catastrophic fires in California, the fire hazard created by clear-
cutting is of significant concern. While clearcutting reduces fire danger in the short term, the
long-term impact is the growth of forests prone high intensity fires. Clear-cutting removes
mature, fire resilient trees with thick, protective bark from the landscape and creates a new
environment of dense, even-aged stands of young trees that are much more flammable and
vulnerable to catastrophic fire events. In contrast, selective thinning, prescribed fires, strategic
management of natural fires, and other fuels management practices promote fire resiliency and
healthy forests while reducing future fire risk.
Nearby cities have taken action at the behest of the Sierra Club. The Cities of Saratoga and
Cupertino both wrote letters to the Governor stating their opposition to clear-cutting, while the
City of Sunnyvale has placed the issue on their list of desired legislation. The cities of San
Francisco, Monte Sereno, Menlo Park, Brisbane, Berkeley, Daly City, and Davis have passed
similar resolutions.
Board Policy 1.11 “Positions on Ballot Measures and Legislative Advocacy” states:
The Board may consider taking a position on the measure/proposition if the
measure/proposition:
i. Would directly impact the District’s finances, responsibilities, legal
authority, or operations; AND
ii. Is in line with or inconsistent with the District’s mission and/or
commitment to preserve open space within its boundaries and sphere of
influence.
As a statewide ban, this proposal would cover District lands, even though it would not change
the current practice in this area. In addition, this action is consistent with Board Policy through
its direct impact on statewide habitat landscapes that ultimately link to District lands and affect
the sustainability and protection of District resources.
FISCAL IMPACT
None.
BOARD COMMITTEE REVIEW
LFPAC reviewed this item on June 27, 2017 and unanimously agreed to forward the item to the
full Board for consideration.
PUBLIC NOTICE
R-18-137 Page 3
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
If the Board decides to adopt a resolution in support of a statewide ban of clearcutting forests, the
District will transmit a copy of the resolution to its state legislative delegation for consideration.
ATTACHMENTS
1. Resolution of the Board of the Midpeninsula Regional Open Space District in support
of a statewide prohibition of industrial clearcutting.
Responsible Department Head:
Cydney Bieber, Acting Public Affairs Manager
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
RESOLUTION NO. 18-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPORTING
THE PROHIBITION OF INDUSTRIAL CLEARCUTTING IN
CALIFORNIA FORESTS
WHEREAS, our forests provide 75% of California's clean water supply by capturing
snow, rain, and fog, and then storing, filtering, and gradually releasing water throughout the
year; and this process increases humidity and rainfall, cools temperatures, and helps protect us
from extreme weather; and
WHEREAS, our forests continuously remove carbon dioxide from the air and store it in
trees, roots, and forest soil, and this natural process is significant in the fight to reverse the
climate crisis; with intact forests absorbing up to 30% 1 of human caused carbon dioxide
releases; and, conversely deforestation causing 15% 2 of all greenhouse gas emissions, and
WHEREAS, our forests provide other essential environmental services as they release
oxygen, prevent flooding and siltation, and support a wide diversity of plant and wildlife; and
WHEREAS the forests of California generate tremendous social, cultural, and economic
value from recreation, tourism, sport and commercial fishing, and wood products; and
WHEREAS, the widespread industrial logging method called clearcutting commonly
involves the removal of virtually all trees and vegetation on large tracts that are then cultivated
with crop-like plantations of even-aged trees of limited species (usually only one species), with
the repeated broad application of toxic herbicides to prevent other tree and plant species from
growing; and
WHEREAS, clearcutting destroys many benefits of forests as it contaminates our water
supply with herbicides and sediment, greatly increases greenhouse gas emissions for many
decades, and promotes drought, catastrophic wildfires, soil erosion, landslides, pest invasion, and
other tree diseases; and
WHEREAS, within the counties of Santa Clara, Santa Cruz, San Mateo, San Francisco,
and Marin, and in most public forests, the outmoded practice of clearcutting is prohibited; and
WHEREAS, selective logging and modern forest management methods, which are
practiced widely and successfully throughout California, have the potential to promote fire-
resilient, productive forests with trees of multiple ages and species that can produce a sustainable
supply of wood and forest products, and stable long-term jobs.
1 Rasmussen, Carol. (2014, Dec. 29). NASA Finds Good News on Forests and Carbon Dioxide. NASA Earth Science News
Team, Retrieved from: https://www.nasa.gov/jpl/nasa-finds-good-news-on-forests-and-carbon-dioxide
2 Scheer, R., & Moss, D. (2012, Nov. 13). Deforestation and its extreme effect on global warming. Scientific
American, Retrieved from: https://www.scientificamerican.com/article/deforestation-and-global-warming/#
ATTACHMENT 1
NOW THEREFORE, BE IT RESOLVED that the Midpeninsula Regional Open Space
District calls on the state legislature and Governor of California to prohibit the practice of
industrial clearcutting in the forests of California, and require forest management methods and
selective logging that maximize carbon sequestration and forest health.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ____________, 2018, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Exhibit A: Selective Logging. Note the difference between this practice and clear-
Exhibit B –Industrial Clear-cut Logging
R-18-138
Meeting 18-40
November 28, 2018
AGENDA ITEM 5
AGENDA ITEM
Contract Amendment for Environmental Services to Support the Ravenswood Bay Trail Project
GENERAL MANAGER’S RECOMMENDATIONS
1. Authorize the General Manager to execute a contract amendment with H.T. Harvey and
Associates for additional environmental consulting services to support the Ravenswood Bay
Trail Project in an amount of $138,000, for a not-to-exceed new contract amount of
$204,700.
2. Authorize an approximate 10% contingency of $13,500 to cover unforeseen conditions, for a
total contract amount not-to-exceed $218,200.
SUMMARY
The Ravenswood Bay Trail Project (Project) (MAA 02-002) will close a gap in the San
Francisco Bay Trail, linking Ravenswood Open Space Preserve (Preserve) with University
Avenue in East Palo Alto and Menlo Park. Environmental consultants are assisting with the
preparation of permit applications, as well as consultation and negotiations with the regulatory
agencies. In September 2017, the Board of Directors (Board) approved a contract to complete
this work with H.T. Harvey and Associates for a total not-to-exceed amount of $66,700.
As part of the permitting process, the San Francisco Bay Conservation and Development
Commission (BCDC) requires a mitigation plan that addresses wetland impacts. Detailed
mitigation planning efforts were originally anticipated in FY2019-20; however, recent
communications with BCDC call for an accelerated mitigation plan, moving this work to the
current FY2018-19. The recommended contract amendment would fund the development of the
required mitigation plan and related biddable construction documents that will be necessary to
bid out the mitigation work.
Additional funds needed to cover the recommended contract amendment of $138,000 are
available from budget savings in other projects, which are experiencing permitting delays this
fiscal year.
DISCUSSION
In November 2016, the Board approved the conceptual trail alignment and certified the Project’s
Initial Study / Mitigated Negative Declaration (R-16-146). Detailed trail design and engineering
plans are underway. In July 2017, staff issued a Request for Proposals (RFP) for environmental
services to assist with the preparation of permit applications as well as consultation and
R-18-138 Page 2
negotiations with the regulatory agencies. Based on the results of the RFP, the Board approved a
contract with H.T. Harvey and Associates (R-17-111) in September 2017. H.T. Harvey and
Associates has extensive bayfront experience working on the South Bay Salt Pond Restoration
Project and Palo Alto Baylands Boardwalks, which make them very well suited for the
Ravenswood Bay Trail Project.
H.T. Harvey assisted staff with the development of a Joint Aquatic Resource Permit Application
(JARPA) to construct the Ravenswood Bay Trail Project. The JARPA allows project proponents
to apply jointly to multiple federal and state permitting agencies. On April 11, 2018, staff
submitted a JARPA to the San Francisco Bay Regional Water Quality Control Board, the US
Army Corps of Engineers, the US Fish and Wildlife Service, the National Marine Fisheries
Service, and the BCDC.
Staff anticipated that during the permitting process, the regulatory agencies would approve a
general mitigation approach to address temporary and permanent impacts to wetlands due to the
construction of the trail project. Subsequently, a detailed mitigation plan with construction
documents would be developed. However, BCDC is requiring a detailed mitigation plan before
they issue a permit. The recommended contract amendment of $138,000 would fund the
additional work to develop the mitigation and planting plans required to permit the project,
coordinate and negotiate with the resource agencies, and develop construction documents to
implement the mitigation plan. A contingency is included to address the potential need for
additional unanticipated meetings and coordination with regulatory agencies, and related plan
revisions.
FISCAL IMPACT
Of the total FY2018-19 project budget of $264,038, $39,000 is set aside for environmental and
biological consulting for the Ravenswood Bay Trail Project (MAA 02-002). Additional funds
needed to cover the recommended contract amendment of $138,000 are available from budget
savings in other projects, which are experiencing permitting delays this fiscal year.
The table below outlines the budget for this project with the administratively approved net-zero
budget adjustment. The adjustment will be included in the FY2018-19 Quarter 2 Budget
Adjustment Board report (scheduled in February 2019).
MAA02-002
Ravenswood Bay Trail Project
Prior Year
Actuals FY18-19 FY19-20 Total
Total Budget : $336,590 $264,038 $3,198,000 $3,798,628
Proposed Budget Adjustment: $138,000 ($138,000) $0
Adjusted Project Budget: $336,590 $402,038 $3,060,000 $3,798,628
Spent to Date (as of 11/13/18): ($336,590) ($723) ($337,314)
Encumbrances: ($117,611) ($117,611)
Estimated design & engineering costs: ($145,704) ($145,704)
Estimated permitting & mitigation costs: ($138,000) ($138,000)
Total Expenses & Encumbrance (Proposed): ($336,590) ($402,038) $0 ($738,628)
Budget Remaining (Proposed): $0 $0 $3,060,000 $3,060,000
R-18-138 Page 3
Of note, some of the project expenses originally anticipated in FY2019-20 are now programmed
for FY2018-19 to accelerate the mitigation plan and construction documents (also shown in the
table below). The upcoming FY2019-20 Budget will include sufficient funds to close out the
remaining work under this contract.
The proposed contract amendment is eligible for Measure AA reimbursement. The table below
outlines the Measure AA 02 Portfolio activity to-date.
MAA02 Portfolio $5,052,000
Grant Reimbursements Received to Date (as of 11/13/18): $326,087
Life Spent to Date (as of 11/13/18): ($797,807)
Encumbrances (as of 11/13/18): ($1,122,401)
Proposed Ravenswood Bay Trail Project
through FY2018-19 (MAA02-002): ($283,704)
Portfolio Balance Remaining (as of 11/13/18): $3,174,175
BOARD COMMITTEE REVIEW
A Real Property Committee meeting was held on February 16, 2016 in the City of East Palo Alto
to provide committee members and the public with a status update on the Ravenswood Bay Trail
Project and trail easement acquisition from the SFPUC to close the Bay Trail gap. On November
16, 2016, the Board of Directors approved the conceptual trail alignment and certified the Initial
Study / Mitigated Negative Declaration.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
The award of contract is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Following Board approval, the General Manager will direct staff to amend the contract with H.T.
Harvey and Associates to provide environmental services in support of the Ravenswood Bay
Trail Project. Once the contract amendment is in place, staff will initiate consultation with the
regulatory agencies and development of the mitigation plan. Completion of the construction
plans for the trail and mitigation is anticipated in FY2018-19 Q3/Q4. A Request for Bids is
expected to be released in FY2018-19 Q4 with project permits secured in FY2019-20 Q1.
Construction is anticipated to begin in FY2019-20 Q1.
Responsible Department Head:
Jane Mark, AICP, Planning
Prepared by:
Gretchen Laustsen, Planner III, Planning
From:
To: we er ; General Information
Subject: Full Board of Directors and District Clerk - Board Contact Form
Date: Thursday, October 25, 2018 10:15:39 AM
Name *
Select a Choice *.
Email
Rob Huebschmann
Full Board of Directors and District Clerk
Location: (i.e. City, Address or District Saratoga
Ward)
Daytime Phone Number (if you wish to
be contacted by phone)
Comments: *
Good morning everyone! As we approach the fall time change cycle I find myself again lamenting all
the friends who will be losing access to enjoy open space parks during the week due to our earlier
sunsets. MROSD parks are already more generous than the County of Santa Clara in terms of park
closure times (30 minutes past sunset) - so thank you for recognizing the challenge already faced by
many residents.
Unfortunately as traffic has dramatically worsened I'm getting more and more feedback from others
that they simply can't make it through traffic to reach a park and still have an hour to go for a hike
or a ride before hitting the cutoff. The result is that when we hit the winter cycle folks start driving
farther to East Bay Regional Parks that are open past sunset for longer periods. The downside is this
means more time in traffic, more fuel being burned, and more cars on the roads for longer
distances.
I wanted to reach out to the Board to see if there has been any evaluation of doing permit access
past the normal closure time? My vision is that groups could pay for a permit that would allow a
group activity in specific areas past the normal closure time. This would require selecting SPECIFIC
parks where this has the least impact (not all of them) and where winter usage is more likely.
For example, St Joseph's Hill is conveniently located and is already popular in the winter months
because it dries out faster than most other locations. If a group could purchase a permit (say, $5 per
person?) and extend riding at St Joseph's Hill to 8 PM (instead of sunset +30) that would allow
groups to still enjoy the park during the week without having to rush through traffic or trying to beat
the setting sun.
My suggestion of focusing on groups rather than individuals is for safety. My thinking is that hiking
and biking groups naturally do a better job of taking care of each other vs a lone hiker or biker who
could be less prepared. Some guidelines could even be created as well for the groups as part of the
permit - such as the group has to stick together, should have first aid training, etc.
If there is interest in this idea, I'd love an opportunity to work out the details and prototype this at
one of the preserves. I know lots of folks that would love an opportunity to enjoy our open space
areas after a hectic day at work. A treadmill is no replacement for the outdoors.
DRAFT RESPONSE FOR BOARD CONSIDERATION
November 28, 2018
Rob Huebschmann
ahoopi@gmail.com
RE: Preserve Hours
Dear Mr. Huebschmann,
Thank you for contacting us and presenting your concept for after-hours permits for general hiking and
mountain biking use. Although we recognize that the change in daylight savings time may require
some visitors to adjust their schedules to continue accessing preserves on workdays during the early
mornings and afternoons, we are unable to accommodate after-hours permits for general use due to the
heightened risk associated with visiting preserves at night.
Our preserves are maintained in a natural state to protect the land’s sensitive plant and wildlife
resources, as well as provide the public with opportunities to connect with nature. As such, our lands
are largely undeveloped with unpaved trails on rugged terrain and no lighting. Moreover, introducing
flashlights into the preserves can affect and disrupt the native wildlife and potentially alarm neighbors
who are not accustomed to seeing lights in the preserves. Furthermore, our ranger staffing levels and
schedules are unequipped to monitor general after-hours use and respond to related after-hours
emergencies.
Midpen does offer limited, organized nighttime access through our docent program. These activities
are led by trained docents and scheduled in coordination with Midpen staff who monitor each activity.
We encourage you to look into our popular after-hours, docent-led activities. For more information
and to review our docent activity calendar, please refer to our website at
https://www.openspace.org/what-to-do/calendar. Thank you again for your input.
Sincerely,
Jed Cyr
President, Board of Directors
cc: Ana Ruiz, General Manger
R-18-141
Meeting 10-39
November 28, 2018
AGENDA ITEM 7
AGENDA ITEM
Appointment of Ward 7 Director
GENERAL MANAGER’S RECOMMENDATIONS
1. Adopt a resolution appointing Zoe Keersten-Tucker as the Ward 7 Director.
2. Direct the District Clerk to certify the appointment and administer the Oath of Office.
SUMMARY
Following interviews held on November 20, 2018, the Board of Directors (Board) selected Zoe
Keersten-Tucker to fill the vacant office of Director of Ward 7 for a term commencing on
November 28, 2018, and ending on January 4, 2021. To complete the appointment process, the
Board must adopt a resolution appointing a Ward 7 Director and direct the District Clerk to
certify the appointment and administer the Oath of Office.
DISCUSSION
At its meeting on October 10, 2018, the Board approved the process of appointment to fill the
vacant seat of Director for Ward 7 due to the resignation of Director Cecily Harris, effective
October 11, 2018 (R-18-115). During the recruitment process, the District received ten
applications by the end of the recruitment period 5:00 PM on November 9, 2018. At its meeting
on November 15, 2018, the Board decided to interview seven applicants. However, on
November 19, 2018, Ms. Raylene Collins notified the District Clerk that she was withdrawing
from further consideration, resulting in six applicants to be interviewed by the Board on
November 20, 2018. Following the interviews on November 20, 2018, the Board voted to select
Zoe Keersten-Tucker to fill the Ward 7 vacancy. The Board must now formalize the selection by
adopting a resolution appointing Zoe Keersten-Tucker to serve as the Director of Ward 7
effective November 28, 2018 through January 4, 2021. Following Board adoption of the
resolution, the District Clerk will certify the appointment and administer the Oath of Office to
finalize the appointment process.
FISCAL IMPACT
There are no unbudgeted fiscal impacts associated with the recommendation.
R-18-141 Page 2
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
No environmental review is required as the recommended action is not a project under CEQA.
NEXT STEP
Following the appointment process, the District will issue a press release announcing the
appointment, initiate the new Board member on-boarding process, and include the new Ward 7
Director in future Board member communications and activities.
Attachment:
1. Resolution Appointing a Director for Ward 7
Responsible Department Head:
Ana Ruiz, General Manager
Prepared by:
Jennifer Woodworth, District Clerk/Assistant to the General Manager
Resolutions/2018/18-__AppointWard7Director
RESOLUTION NO. 18___
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING
WARD 7 DIRECTOR
WHEREAS, due to the resignation of Director Cecily Harris effective October 11, 2018,
a vacancy was created in the position of Director of Ward 7, and;
WHEREAS, the Board of Directors has determined to fill the unexpired term of Ward 7
Director for a term ending January 4, 2021 by appointment pursuant to California Government
Code section 1780, and;
WHEREAS, the application and interview process for appointment of an applicant to fill
the Ward 7 Director vacancy has been completed.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the
Midpeninsula Regional Open Space District does appoint Zoe Keersten-Tucker as Director of
Ward 7 for a term commencing on November 28, 2018 and terminating on January 4, 2021.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on ________, 2018, at a special meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Rev. 1/3/18
R-18-139
Meeting 18-40
November 28, 2018
AGENDA ITEM 8
AGENDA ITEM
Proposed Trail Names for Bear Creek Redwoods Open Space Preserve Phase I Trails
GENERAL MANAGER’S RECOMMENDATION(S)
Approve the proposed Phase I trail names for Bear Creek Redwoods Open Space Preserve, as set
out in this report and as recommended by the Legislative, Funding, and Public Affairs
Committee.
SUMMARY
In preparation for the spring 2019 public opening of the west side of Bear Creek Redwoods Open
Space Preserve (Preserve), the General Manager recommends trail names for the four new trail
segments. The proposed trail names are:
•Upper Lake Loop Trail for the easy access trail circling Upper Lake;
•Alma Trail for the trail segment that will become part of a multi-use, through-Preserve
trail in Phase II;
•Redwoods Springs Trail for the trail that will branch off and rejoin what will become the
multi-use, through-Preserve trail in Phase II; and
•Madrone Knoll Trail for the spur trail that will access the highest point in the Preserve.
The proposed trail names are consistent with the naming criteria and process specified in Board
Policy 5.01 for Site Naming, Gift and Special Recognition. The Legislative, Funding and Public
Affairs Committee (LFPAC) reviewed the proposed trail names on October 30, 2018 and voted
unanimously to forward these trail names to the full Board. Pending Board approval, the trail
names would be implemented through new signs, brochure maps, graphics, and the District
website.
DISCUSSION
Phase I of the Preserve Plan will open approximately six miles of trail to hiking and equestrian
use on the west side of the Preserve. The western Preserve zone was prioritized for public access
due to its scenic redwood forest and existing network of roads. These trails pass through a
variety of habitats, most notably dense, closed canopy fir and redwood forest at middle to high
elevations.
Per Board Policy 5.01 for Site Naming, Gift and Special Recognition (Attachment 1), Preserve
trails shall ordinarily be named after: a) geographical, botanical or zoological identification; or b)
R-18-139 Page 2
historical persons, uses, or events associated with the site. Four new distinct trail segments
require formal naming. The trail segments and proposed names are described below and
correspond to the trail segment numbers on the Phase I Trails Plan (Attachment 2):
1.Upper Lake Loop - This 0.25-mile trail circles Upper Lake and provides an easy access
loop adjacent to the new Alma College Parking Area. While Upper Lake is a former mill
pond that dates back to the mid-1800’s, the loop trail will have interpretive stops
describing the various periods and layered history of the site. Rather than recognizing a
particular era of the site, the proposed trail name for this easy access loop more broadly
identifies the geographical feature.
2.Alma Trail - This 2.5-mile trail connects the Alma College Parking Area, located east of
Bear Creek Road, to the west side trails via a new connector trail and the Bear Creek
Road at-grade crossing. Once on the west side of Bear Creek Road, the trail joins the
existing, eight to ten-foot wide roadbed. In Phase I, this trail segment will traverse the
densely wooded western zone of the Preserve, pass through fir and redwood forest, and
bay and oak woodland, eventually linking to the Madrone Knoll Trail. In Phase II, this
trail segment will become part of the approximately five mile multi-use, through-Preserve
trail, connecting the northeastern corner of the Preserve near Highway 17, to the trail
crossing over Bear Creek Road near Alma College and joining the existing trails that will
lead to a future trail segment that will connect to Summit Road. The name Alma (the
Spanish word for soul) is identified with many places within and near the Preserve. The
town of Alma (now inundated by Lexington Reservoir) was the namesake for Alma Dale
(James L. Flood’s estate) and Alma College. Webb Creek, one of four significant streams
flowing throughout the Preserve, was originally named Alma Creek. As such, the name
of Alma recognizes the broader history of the surrounding area.
3.Redwood Springs Trail - This 1.5-mile trail will branch off and rejoin the Alma Trail and
what will become the multi-use, through-Preserve trail in Phase II. This segment crosses
the headwaters of Webb Creek, passes through fir and redwood forest, and oak and bay
woodland, and provides views of Sierra Azul Open Space Preserve to the east. Higher in
elevation than the Alma Trail, this segment allows visitors an opportunity to experience
the mountain fog that supports the Preserve’s coastal redwoods. The headwaters of Webb
Creek, emerging from the drainage above this trail segment, is an example of the many
natural streams and springs that were developed to support the Preserve’s former estates,
historic gardens, and stables.
4.Madrone Knoll Trail - The 1-mile scenic trail extension off the future multi-use, through-
Preserve trail accesses the highest point in the Preserve, known as Madrone Knoll at an
elevation of 2,400 feet. The trail provides access to coastal views shaded by oaks and
ancient madrones.
FISCAL IMPACT
Selection of trail names will not result in any additional fiscal impact to the Fiscal Year 2018-19
budget. The addition of these names on new trail signs and brochures are already included as
part of the existing Fiscal Year 2018-19 budget.
R-18-139 Page 3
BOARD COMMITTEE REVIEW
The Legislative and Public Affairs Committee (LFPAC) considered the proposed new trail
names on October 30, 2018 (R-18-118). Committee members inquired about whether trail
segments that will be opened in future phases were considered when recommending trail names.
Staff assured the Committee that the trail names were selected with future trail segments and
potential names in mind. LFPAC unanimously voted to forward the proposed trail names to the
full Board for consideration.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
Selection of trail names is not a Project as defined by the California Environmental Quality Act.
NEXT STEPS
Following Board approval, staff would incorporate the new trails names for the Phase I area
trails in the new sign orders, revised brochure maps, and on the District website. New signs and
signboards will be produced and installed in preparation for the grand opening of Bear Creek
Redwoods in spring 2019.
Attachments
1. Policy 5.01 Site Naming, Gift, and Special Recognition Policy
2.Bear Creek Redwoods Open Space Preserve Phase I Trails Plan
Responsible Department Head:
Jane Mark, AICP, Planning Department
Prepared by:
Gretchen Laustsen, Planner III, Planning Department
Midpeninsula Regional Open Space District
Board Policy Manual
Site Naming, Gift, and Special
Recognition
Policy 5.01
Chapter 5 – Historical/Cultural
Effective Date: 8/25/93 Revised Date: 11/13/13
Prior Versions: 8/25/93, 9/14/94, 6/24/98, 9/12/01, 10/8/08, 1/13/10, 10/27/10
Board Policy 5.01 Page 1 of 4
I. SITE NAMING
All District site names and signs should be kept as simple and functional as possible. When a
property is acquired, either as an addition to an existing preserve or for the establishment of a
new preserve, a name will be recommended in the Preliminary Use and Management Plan. In
most cases, "open space preserve" is appropriate as part of the name; however, there may be
circumstances when another designation may be used. In some cases, a temporary name may
be retained until the next Comprehensive Use and Management Plan review.
A. Open Space Preserves
The name given to each open space preserve should be general enough to remain
suitable if the site is enlarged, but specific enough to give its location some significance.
Properties added to an open space preserve may not always be contiguous with that preserve.
1.Preserves shall be named after:
a)Geographical features of broad, general significance to the preserve;
b)Historical persons, cultural names, uses, or events broadly associated
with the locale.
2.Preserves shall not be named after any individuals other than historical persons
as noted above.
B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features
This designation refers to specific locations, land formations, trails, natural and physical
features, staging areas and other site improvements, and areas of significance within open
space preserves. Recognition of significant land gifts, including "bargain" purchases, will be
negotiated at the time of the gift or bargain purchase.
1.Preserve areas, trails, site improvements including benches and bridges, historic
sites and previously unnamed natural features shall ordinarily be named after:
a)Geographical, botanical or zoological identification;
ATTACHMENT 1
Board Policy 5.01 Page 2 of 4
b)Historical persons, uses, or events associated with the site, or persons
and organizations listed in Section III: “Special Recognition”.
2.Preserve areas, trails, site improvements, historic sites and unnamed natural
features may in rare instances be named after a living individual who has made an outstanding
contribution to the District, subject to approval by the Board of Directors.
II.GIFT RECOGNITION
The purpose of the gift recognition policy is to provide an opportunity for the District to
recognize and commend individuals or groups that have made significant contributions of cash,
equipment, materials, goods or professional services toward the enhancement of the District,
its programs, and its facilities.
A. Unsolicited Cash Gifts:
Up to $25 Postcard of thanks
$26 to $499 Letter signed by General Manager
$500 to $1,999 Letter signed by President of the Board
$2,000 to $4,999 Letter signed by President of the Board and District gift
item (note cards, etc.)
$5,000 to $9,999 Letter signed by President of the Board and framed
photograph of favorite District preserve
$10,000 or more Letter signed by President of the Board and Resolution and
framed photograph of District preserve and mention in a
District publication*
*These items will be provided only if desired by the donor.
III.SPECIAL RECOGNITION
The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee
designated to discuss all requests that meet the criteria of the policy for special recognition,
made by members of the Board of Directors or by members of the public, including bench
memorials and the naming of bridges, and after deliberation shall decide which requests will be
referred to the full Board for a vote.
The District places benches in its preserves for three distinct purposes:
A. District Rest Benches
These benches provide constituents with a place to rest. District staff places these benches
without involving a District committee or the full Board. Regular benches must be either a
backed or a backless standard bench as described in Section V below.
B. Constituent Memorial Benches
Board Policy 5.01 Page 3 of 4
These are benches which have been requested by constituents in order to honor a member of
the public and are funded by the requestors who must pay $5,000 for the lifetime cost of the
bench. LFPAC discusses requests for these benches and decides which requests will be referred
to the full Board for a vote. Requests must be in reference to a deceased significant supporter
or a volunteer, as defined in the following sections.
a)Constituent memorial benches shall only be placed in locations that have
been pre-determined by the District and approved by the Use and Management committee and
by the full Board of Directors.
b)If a request for special recognition is approved by the Board of Directors,
the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial
bench by contributing $5,000 to a Memorial Bench Fund to cover the lifetime cost of the bench.
The District will put this fund into an interest-bearing account which will be used solely for
memorial bench construction, installation, repair, and maintenance.
c)Bench plaques will be 2 x 6 inches in size.
d)Benches must be one of the two District standard bench designs.
C. District Memorial Benches
These are benches which are installed by the District in response to requests by members of
the Board of Directors to honor deceased "Founders," "Significant Supporters", and
“Volunteers”.
a)LFPAC can initiate a bench request and refer a decision to the full Board
or individual Board members can initiate a bench request which will be referred to LFPAC for
discussion before it is referred to the full Board for a final decision. Honorees must be
deceased "Founders", "Significant Supporters", and “Volunteers” (per policy Section III D
below).
b)For these benches there are no design specification limits or limits on
their location. The District will pay for the lifetime cost of the bench.
D. Deceased Founders, Significant Supporters, and Volunteers
"Founders", "Significant Supporters", and “Volunteers” are eligible for special recognition,
including memorials.
"Founders" shall be defined as an individual or group of individuals who participated in the
formation of the District, or were significant supporters of the formation of the District.
Board Policy 5.01 Page 4 of 4
"Significant Supporters" shall be defined as individuals or group of individuals who have shown
conspicuous or noteworthy support for the District through extraordinary contributions of time
and effort to the advancement of the goals, philosophy and mission of the District.
“Volunteers” shall be defined as individuals or groups of individuals who donated their time to
the District by working for the District’s docent or volunteer program.
IV.RECOGNITION OF HISTORIC SITES
A. A recognition monument, normally in plaque form, may be considered by the
Board if it is in relation to a specific existing building or other remaining structure of significant
historic value. In such cases, the plaque will be affixed or in close proximity to the structure
itself. If there is no structure, then recognition may he considered for inclusion on District
informational materials or trail signage. Such a site, in the absence of a building or structure,
will ordinarily not be physically marked except as determined by the Board on a case-by-case
basis as part of the Use and Management planning process for the corresponding open space
preserve.
Any Board-approved memorial names shall be included in site brochures, maps, or other
informational materials.
V. STANDARD BENCH DESIGN SPECIFICATION
A. District Rest Benches and Constituent Memorial benches, described in III(A) and
(B) above, are limited to either of the two following standard bench designs:
Backed bench:
Dumor - Bench 88, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
6’ or 8’ lengths
Backless bench:
Dumor - Bench 103, recycled plastic slates (color: CEDAR), steel leg supports
(color: BLACK, IMBEDDED)
103-60PL 6' long, 3 supports
103-80PL 8' long, 3 supports
B. LFPAC can at any point bring designs to the Board that differ from the District’s
standard bench designs.
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Contour Interval: 40'
Bear Creek Redwoods Open Space Preserve Phase I Trails
LEGEND
Phase I, Years 1-3
Phase II, Years 4-10
Phase III, Years 11-20
PUBLIC ACCESS PHASING
ATTACHMENT 2
R-18-140
Meeting 18-40
November 28, 2018
AGENDA ITEM 9
AGENDA ITEM
Preserve Use Survey – Proposed Follow-up Implementation Actions
GENERAL MANAGER’S RECOMMENDATION
Receive a presentation and provide input on the proposed implementation actions to address the
recommendations derived from the 2017-18 Preserve Use Survey. No formal Board action
required.
SUMMARY
On March 14 and May 9, 2018, San Francisco State University (SFSU) researcher, Professor
Patrick Tierney, presented to the Board of Directors (Board) the results of the Midpeninsula
Regional Open Space District (District) Preserve Use Survey Project. The project gathered data
from almost 1500 Preserve visitors via intercept surveys, as well as from numerous participants
in seven focus groups. The intercept survey collected information on general preserve visitor
experiences and suggestions for improvements. The results indicate an overwhelming (98%)
visitor approval of District preserves. Of the few issues raised, the most common included a lack
of parking, dog waste on trails, and the availability and upkeep of restroom facilities.
Focus groups provided input from demographics that either historically do not use District
preserves or are of growing significance in San Mateo and Santa Clara Counties. These groups
encounter barriers, some quite fundamental like transportation, which preclude them from
accessing the preserves. In some cases, a lack of awareness or knowledge of the District also
prevented them from considering an outing.
To proceed with next steps on using the Preserve Use Study data to inform District operations,
staff have developed proposed implementation actions for each key finding. On November 28,
2018, the Board will review and provide feedback on the proposed implementation actions. Staff
will finalize the list with Board input and incorporate the final implementation actions in future
Action Plans and Budgets.
DISCUSSION
The Fiscal Year 2017-18 Action Plan included the Preserve Use Survey Project to learn more
about the people who currently use District preserves, their preferences, and suggested
improvements. The total project cost, which included a research contract with San Francisco
State University (SFSU), temporary survey staff, and survey equipment, amounted to
approximately $97,000. SFSU has conducted several similar surveys across the Bay Area,
R-18-140 Page 2
including for San Mateo County Parks, Marin County Parks, and the Golden Gate National
Recreation Area.
Early in the Project, staff consulted with the Board’s Diversity Ad Hoc Committee to refine the
approach, goals, and objectives. The Project was divided into two phases: Phase 1) Trailhead
intercept surveys of visitors exiting the preserves, and Phase 2) Focus group discussions with
residents who represent important demographics of underserved communities and growing
populations within the District. Refer to Attachment 1 for an overview of the Project scope and
timelines.
Project Details
Below is a summary of the goals, objectives and results of the Preserve Use Survey Project:
Project Goals: Conduct a scientifically-valid representative survey and collect baseline data on
visitors and non-visitors to understand who and why people visit Preserves, their preferences,
areas of potential improvement, and also understand the barriers and challenges that keep others
from visiting or being aware of their local public open space lands.
Project Objectives:
• Gather and analyze information on preserve visitor characteristics, trip purpose, and
planning;
• Understand the preserve visitor experience;
• Determine visitor desires and preferences regarding preserve themes, experiences,
facilities, and resources;
• Count and estimate total number of visitors to preserves;
• Gather and analyze data on resident nonusers and underserved communities;
• Identify key barriers to visitation and strategies for increasing use of preserves by
nonusers and underserved residents; and
• Understand visitor and non-visitor attitudes towards stewardship of preserves.
Results:
The results of both the intercept surveys and focus groups weighed in on a variety of topics.
Table 1 below provides a summary of the key findings made by the SFSU researcher based on
the respondent feedback.
Note: To provide additional context when considering how to address the results of the Preserve
Use Survey Project, it is important to acknowledge that an overwhelming 98% of intercept
survey respondents rated their experiences as either good or very good. The focus groups, which
comprised of assembled community members ranging from four to fifteen participants in each
group, identified systematic barriers that they encountered to accessing District preserves or
factors that influenced their ability to enjoy their experience. Though the group size is small
relative to their overall demographic population, their responses provide insight into their
group’s respective thoughts and experiences.
R-18-140 Page 3
Table 1: Preserve Use Survey Results and Recommended Areas of Focus:
Priority FOCUS GROUP INTERCEPT SURVEY
1 More outreach to their community Do not have any high priority issues of concern
2 More restrooms Expand parking near site
3
Address personal safety concerns:
Docent-led tours, organized groups
to visit within their community, and
provide hiking partners
Reduce dog waste and bags along trail
4 Create a trail rating system, post trail
difficulty on web
Limit speeding bikes on trails
5 Identify and post easy, short, loop trails Reduce number of visitors at certain sites
6 Expand transportation (public and
private) to preserves
Minimize horse waste impacts on trails
7 Use more social media and
communications technology
Restrict dogs to on-leash
8 More family, kids and women
programs/activities
More info on plants, animals
9 More and better directional signage Reduce trash/litter at trails and parking
10 More natural/historical resources info More frequent cleaning of restrooms
Recommended Implementation Actions:
To proceed with next steps on using the Preserve Use Survey Study to inform District activities,
staff has developed a list of recommended implementations actions to address the key findings
identified by Professor Tierney. The recommended implementation actions are provided in
Attachment 2 for Board review and input. Key findings include one or multiple implementation
actions and are grouped by overarching themes and sorted by data source (whether the finding
came from the intercept surveys or focus groups) and level of priority.
The General Manager proposes to initiate the proposed implementation actions over the next
three fiscal years, beginning with the first set of actions in Fiscal Year 2019-20. Progress made
would be tracked and reported to the Board on an annual basis as part of the Year End Review to
keep the Board apprised on the accomplished work.
FISCAL IMPACT
Receipt of the information will not result in a fiscal impact. Implementation of future actions to
enhance outreach and address visitation barriers and areas of concern may result in a fiscal
impact, which the Board would consider as part of the annual Action Plan and Budget.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
R-18-140 Page 4
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The General Manager proposes to initiate the implementation actions over the next three fiscal
years. Progress made will be tracked and reported to the Board on an annual basis as part of the
Year End Review. The Preserve Use Survey would repeat every 5 to 10 years to keep the data
fresh, recognize patterns of change, and confirm the effectiveness of the District in addressing
gaps and barriers, and achieving its goals.
ATTACHMENTS
1. Preserve Use Survey Project Timeline
2. Preserve Use Survey - Recommended Follow-up Implementation Actions
Responsible Department Head:
Cydney Bieber, Acting Public Affairs Manager
Prepared by:
Joshua Hugg, Governmental Affairs Specialist
Attachment 1
MROSD Preserve Use Survey Project Scope and Timeline:
Date Activity
July 2017 Survey goal and timeline definition
August 2017 Survey setup and temporary staff recruitment
September – November 2017 Intercept survey data collection and final report
November 2017 – April 2018
Conduct focus groups:
• Seniors (San Mateo & Santa Clara County)
• Youth
• South Asian (Indian)
• East Asian (Chinese)
• Latino (East Palo Alto and Pescadero)
March 2018 Board presentation of Phase 1, intercept survey results
May 9, 2018 Board presentation of Phase 2, focus group results
May – June 2018
Applicable departments review findings and identify
opportunities to improve Midpen outreach, projects, programs,
and facilities, along with identifying open questions
July – August 2018 Departments research and answer open questions and
formulate recommendations on specific findings
October 2018
Board Study Session to review opportunities for addressing
visitation, outreach, and engagement gaps, receive responses to
prior Board questions, and provide any additional direction
November 2018 and beyond Departments work on immediate actions and integrate long-
term actions into future budget cycles.
Focus Groups:
Between October 2017 and April 2018, seven focus groups were conducted by SFSU in both San
Mateo and Santa Clara County. With each focus group, SFSU partnered with a local
organization or individuals identified by Midpen staff to assist with participant recruitment:
Date Demographic Location Partner
October 2017 South Asian (Indian) Cupertino Travel Backyard
January 2018 Latino East Palo Alto Nuestra Casa
January 2018 Youth San Carlos Youth Leadership
Institute (YLI)
March 2018 Seniors Redwood City San Mateo County
Senior Commission
March 2018 East Asian (Chinese) Cupertino Cupertino Sustainability
Commission
April 2018 Latino Pescadero Puente de la Costa Sur
April 2018 Seniors Palo Alto Avenidas
Attachment 2
Preserve Use Survey – Recommended Follow-up Implementation Actions
Contextual Notes:
• Intercept Survey: Overall satisfaction from Survey respondents expressed overwhelming overall satisfaction with District preserves with
98% of preserve users registering either a “Good” or “Very Good” experience. Over 96% of respondents indicated they felt safe or very
safe during their visit.
• Focus Groups: Focus groups, which comprised of assembled community members ranging from four to fifteen participants, identified
systematic barriers that they encountered to accessing District preserves or factors that influenced their ability to enjoy their experience.
Though the group size is small relative to their overall demographics’ population, their responses provide insight into their group’s
respective thoughts and experiences.
Category SFSU recommendations based
on Preserve Use Survey findings Source
Survey
Source
Priority
Recommended Follow-Up Implementation Actions
Access and
Accessibility
Easier, shorter, loop trails Focus
Group 3
• Related to ADA Transition Plan, which identifies the promotion of easy
access trail information.
• When feasible and appropriate, identify additional “easy access” trails near
trailheads and entry points during preserve and trail planning efforts
More trails for wheelchairs Focus
Group 4
• Related to ADA Transition Plan, which identifies the promotion of
wheelchair-accessible trail information.
• When feasible and appropriate, identify additional ADA/wheelchair-
accessible trail opportunities that connect to ADA/wheelchair-accessible
facilities and entry points during preserve and trail planning efforts
More camping opportunities Focus
Group 5
• Work with partner agencies that offer overnight camping (i.e. Santa Clara
County Parks, San Mateo County Parks, State Parks) to provide the public
with information about where they can camp and how District trails can
facilitate connections.
• Consistent with Vision Plan Priority Action #24, partner with other
agencies and/or entities, including Santa Clara County Parks, to explore
and/or expand family camping opportunities at or near the Rancho de
Guadalupe area of Sierra Azul.
Attachment 2
Communication
More outreach to underserved
communities
Focus
Group 1
• Evaluate current community outreach events and identify new methods
and/or additional events for expanding outreach effectiveness to
underserved audiences.
• Identify and implement new distribution points for bilingual materials.
• Pilot new partnerships with two to three underserved, hard-to-reach
community groups.
More social media, Facebook Focus
Group 3
• Develop social media and targeted marketing campaigns to increase
followers in underserved communities and new user groups.
Use advanced communications
technology and applications
Focus
Group 4
• The FY2018-19 Action Plan includes development of an interactive web
map for public use; develop a promotional campaign to inform the public
about the availability of the web map and curated content through several
existing mobile/computer applications.
Multi-lingual signs and brochures Focus
Group 4
• Expand trail junction numbering system (currently piloting at lower La
Honda Creek) to other preserve(s).
• Evaluate options to include multi-lingual key words or information at
trailheads, on the website, and in District material, and implement
accordingly.
Interpretation
More nature/history info Focus
Group 2
• A recent Board-approved position in the Interpretation and Environmental
Education program will enhance and expand the District’s public
environmental education programs; recruitment is scheduled for early 2019.
Trail rating system, difficulty on
website
Focus
Group 3
• Develop standards for a new District trail rating system.
• Develop trail profile data.
• Evaluate trailhead maps, signage, brochures, and/or web tools to determine
best methods for posting trail rating and trail profile data, and implement
accordingly
• Related to ADA Transition Plan, which identifies the marketing and
communication of trail information.
Attachment 2
Web cams of animals Focus
Group 4
• Develop system to transmit trail camera images and other high-impact
visual information to Public Affairs for inclusion in communications
material, web, and social media.
More information on preserve’s
plants, animals
Intercept
Survey 8
• A recent Board-approved position in the Interpretation and Environmental
Education program will enhance and expand the District’s public
environmental education programs; recruitment is scheduled for early 2019.
• The recent Docent and Volunteer Programs Study recommends new
Preserve Interpretation Master Plans that identify preserve-specific flora
and fauna to highlight as part of docent led hikes and other educational
programs, materials, and events. Evaluate to determine suitability and to
identify a pilot preserve, if deemed timely and appropriate.
• Investigate alternative technologies and applications to highlight plant and
animal species within specific preserves.
Maintenance
More, cleaner restrooms Focus
Group 1
• Develop a long-range plan to identify new areas in need of restroom
facilities and/or replacement of older restrooms.
• Continue to regularly check and clean restrooms.
Reduce dog waste and bags along
trail
Intercept
Survey 3
• Continue to communicate and educate visitors on "carry in & carry out"
policy and relevant District ordinances.
• Continue to enforce existing regulations, which require cleanup of dog
waste.
• Identify strategies for expanded and targeted outreach and education of
District policies, implement accordingly.
• Develop and implement an escalating response plan to enhance compliance.
If compliance remains poor, evaluate the operational and fiscal impacts of
dog waste stations at high priority sites for Board consideration.
Reduce trash/litter at
trails/parking
Intercept
Survey 9
• Continue to pick up litter during routine maintenance activities.
• If and where littering is deemed a significant problem, implement a
coordinated and targeted campaign to reinforce "No Littering".
• When littering is observed, use opportunity to educate the public of the
resource impacts and importance of keeping natural areas trash-free.
Attachment 2
More frequent cleaning of
restrooms
Intercept
Survey 10
• Continue to regularly check and clean restroom at high use preserves twice
daily.
• As capacity and workload allows, increase servicing/cleaning of portable
rented toilets to three times per week.
Programming
More programs for families, kids
and women
Focus
Group 3
• Continue existing public programs and evaluate opportunities for additional
programs targeted to families, kids, and women.
• Develop targeted communications and marketing around existing
programs.
Docent led hikes Focus
Group 3
• A recent Board-approved position in the Interpretation and Environmental
Education program will enhance and expand the District’s public
environmental education programs; recruitment is scheduled for early 2019.
In addition, the Docent and Volunteer Programs Study recommends future
new positions to expand docent/interpretive programs for the public.
Partnerships with schools Focus
Group 4
• A recent Board-approved position to in the Interpretation and
Environmental Education program will enhance and expand the District’s
public environmental education programs, including partnerships with
schools; recruitment is scheduled for early 2019.
• The District’s Youth Outreach Program will include new and enhanced
pilot partnerships to reach and engage youth, and encourage them to learn
about and explore open space.
Safety
Perceived personal safety
concerns
Focus
Group 2
• Schedule periodic, introductory activities for new preserve users to
introduce new visitors to outdoor recreation in open space.
• Develop and disseminate "Introduction to Open Space" materials to
familiarize new visitors with how to use open space preserves.
More and better signage Focus
Group 3
• Identify pilot preserves for evaluating and implementing improved preserve
signage, including trail junction numbering.
Attachment 2
Limit speeding bikes on trails Intercept
Survey 4
• Continue to enforce existing regulations, including 15 MPH speed limit,
5 MPH when passing.
• If speeding issues are of major concern, staff informational
outreach/education tables in popular mountain biking areas and/or increase
enforcement presence, including support of the Volunteer Trail Patrol.
Trail Use
Reduce overcrowded trail
experiences at Rancho San
Antonio and St. Joseph’s Hill
Intercept
Survey 5
• Continue and expand promotion of lesser-visited preserves.
• Proceed with Rancho San Antonio Multi-Model Access Project and begin
implementing strategies and improvements to reduce parking demands
(overcrowding concerns likely related to parking conflicts). Consider
implementing similar strategies and improvements at St. Joseph’s Hill, as
appropriate.
• Reassess visitation as new areas are open for public use to determine if use
is distributed (e.g. opening of Bear Creek Redwoods).
Allow more dog walking Focus
Group 5
• Improve communications/marketing of existing dog use areas.
• Utilize the District’s Dog Use Suitability Criteria to determine if additional
areas are suitable for dog access.
Minimize horse waste impacts on
trails
Intercept
Survey 6 • Continue to monitor situation. No recommendation at this time.
Restrict dogs to on-leash Intercept
Survey 7
• Continue active enforcement of leash regulations.
• Continue to educate the public of on-leash regulations.
Transportation &
Parking Public transportation to preserves Focus
Group 2
• Research other agencies' best management practices. Coordinate with
communities and transit agencies, private and non-profits, for ride-share
solutions and opportunities.
• Outreach to underserved communities about available access options to
open space preserves.
• Incorporate transportation, as appropriate, as part of organized, group-
focused public programming.
Attachment 2
Expand parking near site Intercept
Survey 2
• The FY18-19 Capital Improvement and Action Plan (CIAP) and Budget
includes a number of parking studies: (a) Rancho San Antonio Multimodal
Access Study, (b) La Honda Creek Parking Feasibility Study to evaluate
parking solutions.
• Evaluate existing parking utilization with additional visitor counts at high
use sites that have parking constraints to inform next steps.
Improve parking at Rancho San
Antonio
Focus
Group 4
• Proceed with Rancho San Antonio Multi-Model Access Project and begin
implementing strategies and improvements to reduce parking demands,
thereby improving parking conditions at the preserve.
DATE: November 28, 2018
MEMO TO: MROSD Board of Directors
THROUGH: Ana Ruiz, AICP, General Manager
FROM: Jane Mark, AICP, Planning Manager
SUBJECT: Hawthorns Public Access Planning Project
_____________________________________________________________________________
SUMMARY AND DISCUSSION
The Comprehensive Use and Management Plan for the Hawthorns Area of Windy Hill Open
Space Preserve (Hawthorns Area Plan) will prescribe the future use and management actions for
the property, including actions related to public access (trails, parking, signage), resource
management, and operations. Staff have had initial meetings with the Town of Portola Valley to
discuss the Town’s permit review and approval process, and their request to include the Alpine
Road Trail realignment in the Hawthorns Area Plan.
District staff recently developed a proposed public planning process and tentative schedule for
the project to present to the Planning and Natural Resources (PNR) Committee by December and
then subsequently to the full Board in early 2019. However, the recent and unexpected departure
of the Planner III assigned to the project is significantly affecting staff capacity. Given other
competing priorities and projects that are already underway, the General Manager recommends
placing the Hawthorns Area Plan, which was about to begin in earnest, on hold until the Planner
position is filled and on-boarded to kickoff and manage the project.
BACKGROUND
In 2006, the Board of Directors (Board) accepted the 79-acre Hawthorns property as the largest
private land gift received by the Midpeninsula Regional Open Space District (District). The
property transferred to the District in 2011 as the Hawthorns Area of Windy Hill Open Space
Preserve. Soon after in 2012, the Board adopted a Preliminary Use and Management Plan for the
property (PUMP; R-12-46). Since that time, staff have implemented a number of actions
prescribed by the PUMP, including:
• Secured the historic mansion and surrounding structures against trespass and vandalism.
• Evaluated long-term management alternatives for the historic complex.
• Sought partnerships to restore and preserve/manage the historic resources.
• Established an onsite employee residence to provide presence and monitoring.
• Implemented wildfire fuel reduction and defensible space safety measures in accordance
with Woodside Fire Marshal prescriptions.
In addition to these actions, the PUMP included a directive to study the feasibility of providing
public access and connecting to existing trail networks as part of a subsequent planning process.
As a priority action in the 2014 Open Space Vision Plan and Measure AA Five-Year Projects
list, the District plans to open the undeveloped, western portion of the Hawthorns Area
(approximately 63 acres of the 79-acre property) to public access. Due to the local history,
potential connections to surrounding Town trails, and high community interest in the Hawthorns
property, the District anticipates and is planning for high public interest and engagement
throughout the planning process. As part of this project, the District will include the proposed
relocation and widening of the Town’s existing Alpine Road trail in the planning process.
NEXT STEPS
Once the Planner III position is filled, staff will present the proposed planning process and a
revised project schedule to the PNR Committee. In the meantime, the Town of Portola Valley
will be informed of the need to put the project temporarily on hold pending the filling of the
Planner III vacancy. Recruitment of the Planner III vacancy is set to begin by early December.
From:Jennifer Woodworth
Bcc:Ana Ruiz; Curt Riffle; Hilary Stevenson; Jed Cyr; Jennifer Woodworth; Larry Hassett; Maria Soria; Nonette Hanko; Pete Siemens; Yoriko Kishimoto; Loana Rich
Subject:Responses to Board questions for 11/28/18 Board Agenda
Date:Wednesday, November 28, 2018 12:57:47 PM
Attachments:Rogers_Property.pdf
Good afternoon,
Below please find responses to questions submitted regarding agenda items on the 11/28/18 Board meeting agenda. Please let me
know if you have any additional questions. Thank you.
Jen
Director Riffle
I have questions about the following Claims that were listed for the 11/28/18 Board meeting:
Payment 244 - Lead testing at INE: What is INE?
Payment 244 – Rogers (INE Ranch) Property Addition to Monte Bello OSP. Please see attached map.
Payment 79292 - Final order of condemnation Mt. Um: What is this?
Payment 79292 – This is a reimbursement to relocate or replace Mr. Scott McQueen’s audio surveillance equipment that was originally
located within the road easement at Gate SA13. This equipment is now located outside the road easement.
Director Kishimoto
Item 3 - biological services
Usually, there’s a list of firms that bid and their bids - could we see that? I understand the criteria is not just costs, but expertise, etc.
WRA
LSA / Habitat
Institute Athene BioMaAs SFBBO / PFW Whale LLC
Total $ 253,300.00 $ 248,203.00
$
229,741.00 $ 216,680.00 $ 214,250.00 $ 160,000.00
San Francisco Bay Bird Observatory and Pathways for Wildlife (SFBBO/PFW) were selected based on their strong habitat modeling skills,
their expertise in state-wide badger and burrowing owl research, and their inclusion of additional tasks at a fair and reasonable price.
These additional tasks are: a habitat linkage analysis to measure fragmentation, inclusion of volunteer and outreach opportunities, and
integration of this study with state-wide badger efforts.
Whale LLC bid at a lower cost but their proposal was ranked last by the evaluation committee for being poorly executed and having a
poor understanding of project needs and no experience with either species.
Item 5 - Ravenswood advanced mitigation. What is staff thinking as mitigation?
Working with our consultants, staff compared various wetland mitigation opportunities and constraints to find a preferred options. The
preferred option that has been presented to the resource agencies includes 1) enhancing tidal marsh within Ravenswood OSP to offset
shade impacts, and 2) purchasing mitigation bank credits to offset permanent wetland impacts from fill. This option would provide a
substantial increase in high-tide refuge habitat for special-status species at the preserve and therefore it is highly likely to be acceptable
to the resource agencies. Additionally, this option may be the least expensive approach to providing the required mitigation.
Jennifer Woodworth, MMC
District Clerk/ Assistant to the General Manager
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485
E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if any) may be subject to the California
Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act.
APN: 080-411-0100.02 acres
APN: 080-312-0100.23 acres
APN: 351-12-006147.71 acres
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Mi d p en in su la Re g io na lOpen S p ac e Di st r ic tAttachment A : Ro ge r s P r o p e rt y
No vember, 2013
Path: G:\Projects\Monte_Bello\Rogers Property\Rogers_Property.mxd
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