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Home My Public Portal Aboutr 06:127 ~\c£íalutÜ1tt úf t11c ~úntUglr of QIudcrC±, ~ + JJ + Date of Adoption April 6 , 2006 No. #06-12~ RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACTS FOR ENGINEERING SERVICES WITH T &M ASSOCIATES - WASHINGTON, ROOSEVELT AND HOLMES STREET INTERSECTION SIGNALIZATION IMPROVEMENT PROJECT WHEREAS, the Borough of Carteret is in need of specialized contract administration and inspection services with regard to the Washington, Roosevelt and Homes Street Intersection Signalization Improvement Project; and WHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at . total cost not to exceed 516,810.00; and \VHEREAS, the Mayor and Council have reviewed said proposal; and \VHEREAS, the Chief Financial Officer has certified that funds are Of will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for contract administration and inspection services related to the Washington, Roosevelt and Homes Street Intersection Signalization Improvement Project at a total cost not to exceed $16,810.00 at the hourly rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract. Adopted this 6'" day of April, 2006 and certified as a tme copy ofthe original on April 7, 2006. KATHLEEN M. BARNEY, RMC/CMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILr-.lAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X NAPLES X DIAZ RIOS X ~.M X SITAR X x _ Indicate Vote AD - Absenl NV - Not Voting XOR· Indicates VOle to Overrule Veto Adopted at a meeting of the Municipal Council A ril 6 2006 AFFIDAVIT OF PUBLICATION The following IS a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (1) times, once in each issue as follows: April 25, 2006 ~~o,~ Notary Public of New Jersey NOTARY ....V JERSEY C!vCOmmi'·· "\12.20" Sworn and subscribed before me thisdCJ,.( day of ~ I 0< ot/£.- _ ~. A_,'? ,c.c:óJ -;¿.¿" ''?"'-'''..( Kathleen Barney, RMC/ Municipal Clerk IOIIOUIIIf CMIEIET NOTICE Of' CON"I'RACT AWARD The Sorouah of C..teret has IWNf'did . contract wIthout competitl.... bIcI- dlnC a. . prof.,sional service _ _ pursuant to N.J.SA 4Okll..s (1) (a). This contract and the resolution authoria:ltwr it .8 .....II.bIe for pUblic infSØktlon in the office 1_~~~P.1 CIwk. ¡:'~oCIATES . ENGINEERING SERVICES-WASHING_ TON, ROOSEVELT & HOLMES STREET iNTER- SECTION SIGNALiZA_ ~~~E~MPROVEMENT R....,.....n #: 06-127 Coet: Not to exc.ed $16.810.00: at an hourly ~Ti. accordlnc to sc:hed- KATHLUN.. ININEY MUNICIPAL cLaRK . (t14...) 11314 f -c {,-/J 1 ~ 2MDrDu£4 Df é11trfrrd MIDDLESEX COUNTY' 2'i 'W ~ 'rH~ OFFICE OF KATHLEEN M. BARNEY, RMC/CMC MUNICIPAL CLERK TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07 Date April 18, 2006 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTlFICA TION OF A V AILABLE FUNDS: For: PROFESSIONAL ENGINEERING SERVICES WASHINGTON AVENUE, ROOSEVELT AND HOLMES STREET INTERSECTION SIGNALIZATION IMPROVEM Name of Account: E AMOUNT TO BE ENCUMBERED:Not to exceed rate according Resolution #06-127 KATHLEEN M. BARNEY, Municipal Clerk CERTIFICA nON OF AVAILABILITY OF FUNDS , _-.,._ ~___.,".J~ ,T r,.e;ª~~tl_rer. J),,( the__B Qr,0-~}.gh,¿LC-C.?-rteret,-,oo-,.her-eby -certif1-.,tha¡'''~·her"c-·å:I''t:>"si1ffiêiêIlrfutrCfs- avaITà6 ïelñ" thecù/r~eñ' budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Cart ere and: --1 ; 1M The funds available for thiS-contract are in the Budget, in the account of: -1V104í (¿¡::¡€(!.J f-()."Sb .~'{' - -:L':>b in the amount of: f I' '3 I:::> - By this certification, I have hereby encumbered the above named aCCDunt for the amount of the contract. I~ PA CK J. DeBLASIO, Treasurer Date: If /I~ 10" KMB/cp ff¿'-{-¡)-- 7 t¡'-¿;-6? 13o~~" J966-20()6 1 AN)\!VERSARY ELEVEN TI N DAL L ROAD HID D LEe TC! 'IV!\j jj.J 077 48- ?Hj~) (732) 67'1-6400 * !a:x: (7:321 Ò 1 -7:j(;~:J " 'N\r/v·/ :j~-,d ',- r sD':=;iates ':;OjT' John P. DuPont, P.E., CM.E. Director of Engineering Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 April 3, 2006 CART-01510 Re: Washington, Roosevelt and Holmes Intersection Signalization Improvement Coniract Administration and Inspection Services Dear Mr. DuPont: Weare pleased to submit this scope of services for construction administration and inspection services for the construction of signalization improvements at the intersection of Roosevelt Ave. and Washington Ave.-Holmes St. Maser Consulting is the design engineer. On January 26, 2006 the Borough awarded a construction contract to Lucas Electric in the amount of $155,237.50. The Notice of Award was issued on March 16, 2006. The project consists of the installation of conduit, cabinets and junction boxes, control and power wiring, presence detection, controller, various foundations, traffic and pedestrian signal assemblies, signage, traffic markings and sidewalk ramps/depressed curb. Also critical to the work is maintenance and protection of traffic at this busy intersection, as well as coordination with utilities and Middlesex County and NJDOT signalization departments. The following is the scope of services proposed by T &M for this project. We wil1 provide a part-time Project Manager (PM) and a part-time Resident Inspector (RI) with additional support services from our office staff, as required by the PM. As part of our support services, we anticipate using one of our traffic engineers to assist in answering contractor questions, participating in final inspections and supporting the NJDOT signal certification process. The Project Manager and Resident Inspector will interface with the Borough, Contractor and County. In addition to supporting the PM, the RI wil1 be responsible to observe construction in an effort to determine if the work is installed in general conformance with the contract documents and standard construction practices. The assigned personnel will have experience in roadway intersection and traffic signal construction. The following is a description of the services we wil1 provide, the anticipated performance period for these services and our estimated fee: 1. Conduct a pre-construction meeting among the project participants, invite the contractor, Borough officials, utility representatives, Middlesex County, NJDOT, Carteret Police and produce minutes of this meeting. Coordinate and review initial project submittals, including Our Scope of Services includes the following: I_I:\Cart\01510\Co1Tespondence\Dupont~DJN_PTOposaLdoc - . -' " -- - -- ",- ENGINEERS * PLANNERS * LA.NDSCM'E .ARCHjTECTS " EI'.JVjRUIJMi:ciH AI. SCIEI\I j Ic:! c, SURV,-'iORS CI,VIL" EL:::'CTRICAL * ENVIRONM:::~_NT.6J *- lv'1lC~iAr\j';C¡':\L ' r)!~_ì~!CI~Jþ,l_ ~ ~:_;ITF z ~:()LlD \,.',jÞ<:-;I[ :::TRUC1URAL· TR,,':;r=r::IC fiU\;-,:S¡-'CRTÄTI !j;.... -.R" REGIONAL OFFICES IN MOORESTOWN TOMS FilVUi M·ID CLiF101·¡ rJJ NCJRF,ISTCWm F'I,. "IiG SMi .)lJM< '"dERTO RIC.C.' 11M ASSOCIATES Le: Borough of Carteret AUn: Mr. John DuPont, P.E. CART-01510 April 3, 2006 Page 2 Rc: Washington Roosevelt Holmes Intersection Signalization Improvements Proposal for Contract Administration and Inspection Services baseline project schedule, perfonnance bond and insurance certificate. Oversee contract preparation and prepare for contractor mobilization. 2. Provide RI to conduct periodic construction observation for the duration of the construction contract. Provide a Project Manager to perfonn contract administration services. Our fee includes six weeks of construction ITom start of on-site work to substantial completion. In addition, we anticipate an additional four to six weeks at the completion of the construction effort for closeout, punchlist work, final vouchers and final change order. 3. As detennined by the PM, conduct job meetings with representatives of the contractor, subcontractor, and utility companies, as required, to review progress, perfonnance and to address any questions or problems that may arise. Borough representatives will be invited to attend these meetings. We will generate and distribute meeting minutes 4. For each day on-site the RI will prepare a job summary report indicating weather, equipment, personnel, work accomplished on the project and other relevant matters such as issues discussed and direction given. Reports will be furnished to the Borough upon request. 5. The PM will receive submittals ITom the Contractor, including Contractor's schedule, shop drawings, product data and samples, and material certifications. He will log, detennine completeness of submittal, perfonn, or assign reviewer if specialized, technical review for general confonnance with Contract Documents, and monitor the review process. 6. The PM will respond to Contract Document interpretation requests and other requests for infonnation (RFIs) from the Contractor and assist in resolution of questions and/or disputes. He will contact our traffic engineer regarding specific technical issues. We have assumed that questions raised will require minor, if any, change to the design documents. Any major issues must be addressed and resolved by the design engineer. No provision has been made in our scope of services for involvement of the design engineer. Should that be necessary, the Borough will need to engage separately the design engineer for these efforts. 7. The RI will measure pay items of work for the Contractor's monthly estimates. The PM will review Contractor's monthly estimates of work perfonned and invoices submitted for payment. With input from the RI, the PM will prepare monthly payment certification and submit to the Borough for recommended action. 8. The PM and RI will review and issue written recommendation to Borough following receipt of a written claim or dispute ITom Contractor. 9. As work nears substantial completion, the RI will conduct (with the contractor) a preliminary inspection of the project and prepare a preliminary punchlist. H:\Cart\O 151 O\Correspondence\DuPont_ OJN _ Proposa1.doc 1!M ASS 0 C I ATE 5 Le: Borough of Carteret Attn: Mr. John DuPont, P,E. CART-01510 April 3, 2006 Page 3 Re: Washington Roosevelt Holmes Intersection Signalization Improvements Proposal for Contract Administration and Inspection Services 10. At the appropriate time, the RI and our traffic engineer will perfonn a final inspection with the contractor, Borough representatives, the County and NJDOT as necessary. The RI win prepare a punchhst and after review by the PM and traffic engineer, the PM win issue it to the conlractor. II. The traffic engineer win prepare the necessary NJDOT signal certification paperwork and as-built drawings. Should the design engineer's signature and/or personal inspection be required, the Borough win need to engage the design engineer to address appropriate issues. 12. The PM will prepare and submit to the Borough final closeout documents inc1uding Final Payment CertiÜcate and Change Order, and maintenance bond. Based on our proposed scope 0 an uction time period as set forth above, we propose a fee of $20,500 for our profe ·on~l services to be bille nthly in accordance with our current Municipal engineering conlract. It;. f1'/ Ô, ó-o (' / . If you have any ques· s or require additional info Very truly yours, T&MAI:T;? i)" ' ;f- DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:SJS:han:lfm cc: Mayor Daniel J. Reiman Kathleen M. Barney, Clerk H:\Cart\O 15t O\Correspondence\DuPont_ DIN _ Proposal.doc