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Home My Public Portal AboutORD16352BILL NO. 2023-018 SPONSORED BY Councilmember Spencer ORDINANCE NO. /69.52 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY SETTING PROCEDURES FOR THE TRANSLOAD FACILITY, WILDWOOD DRIVE EXTENSION, AND MONROE STREET JOINT CITY AND COUNTY CAPITAL IMPROVEMENT PROJECTS. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with Cole County regarding setting procedures for joint City and County Capitol Improvement Sales tax Projects. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: J14'Jt t O) 94a3 Presiding ATTEST: Approved: Tv' 261 &'23 Mayor ' . itzw. er APPROVED AS TO FORM: Agreement Setting Forth Procedures for the Railroad Spur Extension and Transload Facility, Wildwood Drive Extension, and the 6®0 and I UU Block of Monroe Street Joint City and County Capital Improvements Sales Tax Projects THIS CONTRACT, made and entered into this a� of Tu •.4., 2023 by and between the City of Jefferson, Missouri hereinafter called "City" and the County of Cole, Missouri hereinafter called "County" 1. Project: a. Railroad Spur Extension and Transload Facility The project includes the construction of a rail extension from ALPLA to the facility location near N. Shamrock Road. It also includes the construction of a multimodal transfer station. b. Wildwood Drive Extension The project includes the construction of Wildwood Drive from W. Edgewood Drive to Rock Ridge Road where it will be joined to Rock Ridge with a roundabout. c. Monroe Street The project includes the reconstruction of the 600 and the northern portion of the WU block of Monroe Street inclusive of a new traffic signal at the intersection of Monroe and Dunklin Streets. 2. Timinq a. Transload Facility The project is currently under construction. b. Wildwood Drive Extension The redesign of this project will commence in the summer of 2023. It is anticipated that the project would be ready for construction in the spring of 2024. c. Monroe Street The design of this project is currently underway. It is anticipated that this project would be ready for construction in the spring of 2024. Page 1 of 3 3. Project Administration: a. The County shall be responsible for all aspects of the project administration of the Transload Facility and I Drive Extension. the City of Jefferson shall be responsible for all aspects of the project administration for the Monroe Street Project. b. Each entity shall establish accounts particular to each project from which all costs are paid and tracked. c. Any "in-house" staff services that are provided, such as engineering, construction inspection, etc., shall not be charged to the projects. d. Each entity shall follow their normal purchasing, procurement and contracting procedures. e. The City and County Public Works Directors shall jointly review the construction bids for the projects and recommend the lowest and best bid to the City Council and County Commission for approval. The bids shall receive concurrence from the other entity prior to be awarded by the administrating entity. f. Information signage shall be erected by each entity indicating the work is a "Joint City and County Capital Improvement Sales Tax Project". 4. Financial Contributions: a. Transload Facility The City and County contribution shall be $400,000 each from funding allocated to the city/county cooperative projects within the Capital Improvement Sales Tax. The County will be responsible for all other project costs from other County funds. The City's contribution to the project shall be made within 90 days of the approval of this agreement. b. Wildwood Drive Extension The City and County contribution shall be $1,500,000 each from funding allocated to the city/county cooperative projects within the Capital Improvement Sales Tax. The County will be responsible for all other project costs from other County funds. The City's contribution to the project shall be made within 90 days of the approval of the construction contract. c. Monroe Street The City and County contribution shall be $400,000 each from funding allocated to the city/county cooperative projects within the Capital Improvement Sales Tax. Page 2 of 3 The City will be responsible for all other project costs. The Countys contribution to the project shall be made within 90 days of the approval of the construction contract. �o ��o�ic��o All notices required or permitted hereunder and required to be in writing may be given by first class mail. If to the City, notice shall be sent to the City Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the County, notice shall be sent to the Cole County Commission at the Cole County Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101. The date of the delivery of any notice shall be the date falling on the second full day after the day of its mailing. �o A �eernent BindiU�Q�^ This agreement is to be binding on the successors and assigns of the parties hereto and is not to be assigned by either party without first obtaining the written consent of the other. �o Applicable Law: The Laws of the State of Missouri shall govern the validity, performance and enforcement of this agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the day and year indicated below. Executed this � day of .S� � t 2023 On behalf of the Commission of Cole County Missouri Sam ushman, Presiding Commissioner County Clerk Cole County Auditor "I certify there is a balance otherwise unemcumbered to the credit of the appropriation to which it is to be charged and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be incurred." Executed this aF' day of 2023 On behalf of the City of Jefferson, Missouri Ron Fitzwater, Mayor Approved as to form: Page3of3