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HomeMy Public PortalAbout12.06.2016 City Council Meeting PacketMEDINA AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, December 6, 2016 7:00 P.M. Medina City Hall 2052 County Road 24 Meeting Rules of Conduct: • Fill out and turn in white comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the November 15, 2016 Special Council Meeting B. Minutes of the November 15, 2016 Regular Council Meeting V. CONSENT AGENDA A. Approve 2017 Tobacco License Renewals B. Approve 2017 Meeting Calendar C. Approve 2017 Engineering Rates with WSB D. Approve 2017 Legal Rates with Kennedy & Graven E. Approve 2017 Prosecution Legal Rates with Tallen and Baertschi F. Approve Addendum to the Recording Secretary Service Agreement with TimeSaver Off Site Secretarial, Inc. G. Approve Agreement with DS Hunz Services for Snow Removal at Hamel Community Building H. Approve Certificate of Correction for the Enclave at Brockton 6th Addition I. Resolution Accepting Public Utilities within the Enclave at Brockton 4th Addition J. Resolution Declaring the Official Intent of the City of Medina to Reimburse Certain Expenditures From the Proceeds of Bonds to be Issued by the City VI. PRESENTATIONS A. Swearing in Ceremony — Medina Police Officer Craig Swalchick B. Interfaith Outreach and Community Partners VII. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VIII. OLD BUSINESS A. AutoMotorPlex - PUD General Plan of Development; Plat; Site Plan Review — East of Arrowhead Drive, North of Hamel Road 1. Ordinance Establishing a Planned Unit Development District for "AutoMotorPlex of Medina" and Amending the Official Zoning Map 2. Resolution Authorizing Publication of the Ordinance by Title and Summary 3. Resolution Granting Preliminary and Final Plat Approval for Loram First Addition 4. Resolution Granting Site Plan Review Approval for AutoMotorPlex of Medina IX. NEW BUSINESS A. 2017 Budget 1. Budget and Tax Levy Presentation — Public Comment 2. Resolution Approving 2017 Final Tax Levy 3. Resolution Approving 2017 Final Budget B. Ordinance Amending Fee Schedule — Public Hearing 1. Resolution Authorizing Publication of the Ordinance by Title and Summary X. CITY ADMINISTRATOR REPORT A. Clean-up Day Trees Posted 12/02/2016 Page 1 of 2 XI. MAYOR & CITY COUNCIL REPORTS XII. APPROVAL TO PAY BILLS XIII. CLOSED SESSION: POLICE UNION CONTRACT (Minn. Stat. $13D.03) XIV. ADJOURN Pasted 12/02/2016 Page 2 of 2 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: December 1, 2016 DATE OF MEETING: December 6, 2016 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve 2017 Tobacco License Renewals — All have paid the fee required and submitted the proper forms to renew their tobacco licenses for 2017. Staff recommends approval. See attached memo. B. Approve 2017 Meeting Calendar — The annual City Council goal setting session has been scheduled for February 7th at 4 p.m. The Board of Appeal and Equalization meeting has been scheduled for April 5th at 6:30 p.m. Other meeting date changes are noted under the calendar. Staff recommends adoption of the 2017 meeting calendar. See attached calendar. C. Approve 2017 Engineering Rates with WSB — WSB is proposing a rate increase averaging less than 3% for those employees that provide the bulk of the services to the City. WSB rate increases are behind by one year because we agreed to use the 2011 rates with the new contract that was implemented in 2012. There is no proposed increase in the monthly retainer. Staff recommends approval. See attached letter and rate schedules. D. Approve 2017 Legal Rates with Kennedy & Graven — Kennedy & Graven proposes a $5 per hour rate increase for non -reimbursable legal fees and paralegals. This represents an annual increase in attorney rates of about 1.5 percent since current rates have been in effect for two years. They also propose a $5 increase for reimbursable legal and paralegal fees, which has not been increased in three years. There is no proposed increase in the monthly retainer. Staff recommends approval. See attached rate schedule letter. E. Approve 2017 Prosecution Legal Rates with Tallen and Baertschi — Tallen and Baertschi are not recommending a rate increase for 2017, but would like to recommend a cost of living increase in 2018 and 2019. Staff recommends approval. See attached rate schedule letter. F. Approve Addendum to the Recording Secretary Service Agreement with TimeSaver Off Site Secretarial, Inc. — TimeSaver Off Site Secretarial is proposing an hourly rate increase of 1.69%, page rate increase of 1.78% and base rate increase of 2.15% (first hour)/1.47% (following .5 hour) for 2017 for our recording secretary service agreement. Staff recommends approval. See attached letter and agreement. G. Approve Agreement with DS Hunz Services for snow removal at Hamel Community Building — Staff recommends approval of the agreement with DS Hunz for the removal of snow at the Hamel Community building. DS Hunz has agreed to enter into a contract under the same terms and conditions as the previous contract. The new agreement goes through April 2018. See attached agreement. H. Approve Certificate of Correction for the Enclave at Brockton 6th Addition — There were a few omissions in the plat for the Enclave at Brockton 6th Addition. Staff recommends approval of the certificate of correction to fix the plat. See attached certificate. I. Approve Resolution Accepting Public Utilities within the Enclave at Brockton 4th Addition — The City's engineering consultant WSB has completed the construction observation on the public utilities within the Enclave at Brockton 4th addition. Lennar has submitted the necessary warranty bond to accept the public utilities within this addition. Staff recommends approval. See attached resolution. J. Resolution Declaring the Official Intent of the City of Medina to Reimburse Certain Expenditures From the Proceeds of Bonds to be Issued by the City — The City expects to reimburse the expenditures made for certain costs of the Deerhill Preserve Road Improvement Project from the proceeds of bonds in accordance with the reimbursement regulations. Staff recommends approval of the resolution. See attached resolution. VI. PRESENTATIONS A. Swearing in Ceremony for Medina Police Officer Craig Swalchick — Officer Swalchick began employment with the City of Medina on November 9, 2016. He will be present at the December 6th meeting for a swearing in Ceremony. No attachments for this item. B. Interfaith Outreach and Community Partners — Deb Lande and LaDonna Hoy with Interfaith Outreach and Community Partners will give a short presentation to the City Council on their organization and rebrand strategy. See attached letter. 2 VIII. OLD BUSINESS A. AutoMotorPlex — PUD General Plan of Development; Plat; Site Plan Review - East of Arrowhead Dr., N. of Hamel Road — City Attorney Ron Batty has submitted a memo concluding that an EAW is not mandatory before the City Council takes action on this item. Drafts of the ordinance related to the PUD rezoning and resolutions granting plat and site plan review approval are attached for review. Staff and the developer are still working through the terms of the Development Agreement. Staff seeks Council direction on the ordinance and resolutions. If the Council would like to see any changes, this direction can be provided to staff in order to prepare final documents. These documents could then be presented, along with the development agreement, at the December 20 meeting, potentially on the consent agenda. See attached report. IX. NEW BUSINESS A. 2017 Budget — Staff recommends a City General Fund Budget of $4,309,741 and a proposed total levy of $3,134,977 for 2017. This is consistent with the preliminary budget adopted on September 6th by the City Council. The 2016 General Fund Budget was $4,253,394. Staff recommends approval of the 2017 Budget. See attached presentation, budget book, and resolutions. Recommended Motion #1: Approve Resolution Approving the 2017 Final Tax Levy Recommended Motion #2: Approve Resolution Approving the 2017 Final Budget B. Ordinance Amending Fee Schedule — Public Hearing — Staff has updated the enclosed fee schedule to reflect fee changes for 2017. This item has been noticed and a public hearing will be held at this meeting prior to approving the ordinance. See attached ordinance and resolution. Recommended Motion #1: Adopt Ordinance Adopting an Amended Fee Schedule Recommended Motion #2: Adopt Resolution Authorizing Publication of the Ordinance by Title and Summary. X. CITY ADMINISTRATOR REPORT A. Clean-up Day Trees — The cost of trees sold to residents at Clean-up Day in 2016 was partially subsidized through the Environmental Fund. Staff is asking for City Council policy discussion and direction on whether or not to continue to subsidize the cost of trees sold at the April 29, 2017 Clean-up Day through the Environmental Fund. 3 XII. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 003911E-003937E for $88,848.16, order check numbers 045116-045239 for $639, 679.17, and payroll EFT 507540-507594 for $96, 637.64. XIII. CLOSED SESSION: POLICE UNION CONTRACT (Minn. Stat. §13D.03) INFORMATION PACKET • Planning Department Update • Police Department Update • Public Works Department Update • Claims List 4 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF NOVEMBER 15, 2016 The City Council of Medina, Minnesota met in special session on November 15, 2016 at 6:10 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order Members present: Anderson, Cousineau, Martin, Members absent: Mitchell and Pederson Also present: City Administrator Scott Johnson, City Engineer Jim Stremel, Public Works Director Steve Scherer Public Safety Director Ed Belland, and City Planner Dusty Finke II. Presentation on Police Reserve Program Police Reserve Sergeant Mike Chorley provided an update and background on the Medina Police Reserve Program. The program typically has 7 or more members. The Police Reservists coordinate security for events (Hamel Rodeo Parade, Holiday Train, etc.), respond to call -outs, and provide extra patrols/security in Medina. The program donated over 1,200 hours of service in 2016. This includes 268 hours of training and 145 house checks. Chief Belland noted that the program saves the City a large amount of over -time expense and the Reservists provide an incredible service to Medina. Staff will work with Sgt. Chorley to help with recruitment efforts in the future. The City Council thanked Sergeant Chorley and the Police Reservists for their extraordinary service and dedication to Medina. III. Highway 55/County Road 116 Project Discussion Hennepin County Engineer Tim Bruers provided an update to the City Council regarding the plans and budget for the intersection improvement in 2017. The intersection is designed for quiet zone improvements. The project will be constructed in two stages. The western half will be constructed during phase one. The eastern half will be constructed during phase two. Public Works Director Steve Scherer also informed the City Council about the overlay project on Clydesdale Trail that is also scheduled for 2017. City Engineer Jim Stremel updated the Council regarding the Municipal State Aid (MSA) funds that are available for this project. Council directed staff to maximize the MSA funds used for this project, to work with Hennepin County to provide businesses and residents with information on the project, and to move forward with the plans and budget for the project. Medina City Council Special Meeting Minutes 1 November 15, 2016 Adjournment Anderson closed the meeting at 6: 45 p.m. John Anderson, Acting Mayor Attest: Jodi M. Gallup, City Clerk Medina City Council Special Meeting Minutes 2 November 15, 2016 1 DRAFT 2 3 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 15, 2016 4 5 The City Council of Medina, Minnesota met in regular session on November 15, 2016 at 6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. 7 8 I. ROLL CALL 9 10 Members present: Anderson, Cousineau, Martin, and Mitchell. 11 12 Members absent: Pederson. 13 14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of 16 Police Ed Belland, and Recording Secretary Amanda Staple. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:01 p.m.) 21 The agenda was approved as presented. 22 23 IV. APPROVAL OF MINUTES (7:01 p.m.) 24 25 A. Approval of the November 1, 2016 Regular City Council Meeting Minutes 26 It was noted on page five, line 21, it should state, "...Martin asked who would pay for the 27 special event permits." On page six, line 15, it should state, "...inexplicitly inexplicably 28 ..." On page six, line ten, it should state, "... inherit inherent..." 29 30 Moved by Martin, seconded by Anderson, to approve the November 1, 2016 regular City 31 Council meeting minutes as amended. Motion passed unanimously. 32 33 V. CONSENT AGENDA (7:04 p.m.) 34 35 A. Approve Application for Hennepin County Natural Resources 36 "Opportunity" Grant Program 37 B. Resolution No. 2016-84 Requesting a Speed Study by Hennepin County and 38 MnDOT on County Road 19 and County Road 116 39 C. Resolution No. 2016-85 Approving the Layout and Project Budget for the 40 Reconstruction of the TH 55 at CR 116/CSAH 115 Intersection 41 D. Resolution No. 2016-86 Adopting Assessment Roll for Sioux Drive Turn 42 Lane Project 43 E. Resolution No. 2016-87 Adopting Assessment Roll for Cottonwood Trail 44 Commercial Upgrade Project 45 F. Resolution No. 2016-88 Accepting Public Utilities with the Enclave at 46 Brockton 1st Addition 47 G. Resolution No. 2016-89 Accepting Public Utilities within the Enclave at 48 Brockton 3rd Addition 49 H. Resolution No. 2016-90 Accepting Public Utilities within the Enclave at 50 Brockton 5th Addition Medina City Council Meeting Minutes 1 November 15, 2016 1 I. Resolution No. 2016-91 Accepting Public Utilities within the Enclave at 2 Brockton 6th Addition 3 J. Resolution No. 2016-92 Accepting Public Utilities within the Enclave at 4 Brockton 3rd Addition 5 K. Resolution No. 2016-93 Accepting Public Utilities within the Enclave at 6 Brockton 4th Addition 7 Johnson noted that there was a petition for the speed study from residents of Lake 8 Independence that will be recorded. He thanked the residents for their input. 9 10 Claudia Kauma, 2845 Lakeshore Avenue, asked who would fund the speed study, how 11 long the study would take and the procedure that would be followed after the study. 12 13 Johnson replied that the City is requesting Hennepin County and MnDOT conduct the 14 speed study and the study will take a few months. He noted that once completed the 15 City will request a meeting with neighborhood members and Hennepin County to discuss 16 the results and other issues. 17 18 Ben Kyes, 2825 Ardmore, asked what the speed study will entail. 19 20 Belland reported that the County will conduct a speed survey to determine the speeds at 21 different times of the day and compile that data to determine if the speed should be 22 lowered. 23 24 Mitchell confirmed that the residents would like to have the speed lowered and noted 25 that hopefully the speed will be lowered after the study. 26 27 Jeff Martin, 2845 Lakeshore Avenue, stated that hopefully the County will take into 28 account the changes in population and development as well. 29 30 Mitchell encouraged residents to write their comments to be included in the speed study. 31 32 K. Martin stated that the Council hears the comments of the citizens and has taken the 33 first step towards that process, noting that the City does not have control over the 34 speeds on County roads. She noted that the speed study will be the first step which will 35 be followed up by a meeting. She stated that ultimately the decision will be made 36 between the County and MnDOT. 37 38 Patrick Kyes, 4692 Sycamore, asked if the meeting would be held at the City Hall. 39 40 Mitchell stated that the City would publicize the meeting location once known. 41 42 Moved by Anderson, seconded by Cousineau, to approve the consent agenda. Motion 43 passed unanimously. 44 45 VI. COMMENTS (7:15 p.m.) 46 47 A. Comments from Citizens on Items not on the Agenda 48 There were none. 49 Medina City Council Meeting Minutes 2 November 15, 2016 1 B. Park Commission 2 Scherer reported that the Park Commission will meet the following night to discuss the 3 Excelsior Group Concept Plan and how that relates to park dedication. 4 5 C. Planning Commission 6 Robin Reid reported that the Planning Commission met on November 9th to consider the 7 Excelsior Group Concept Plan. She stated that the new Concept Plan does meet the 8 low density residential requirements and therefore the Commission did like the plan, as 9 well as the ability to provide an empty nester housing product. She stated that the 10 Planning Commission determined that it is too late to consider this proposal under the 11 existing Comprehensive Plan as the draft Plan guides this property back to rural 12 residential and therefore the Commission recommended that the Steering Committee 13 reconsider the guiding for this property. She noted that the property has infrastructure 14 benefits and would be a good transition to the neighboring Wealshire development. She 15 stated that this is an acceptable proposal for the property and noted that the Steering 16 Committee did consider the guiding. 17 18 Martin stated that the Steering Committee did meet the previous night, although she 19 recused herself from the discussion. 20 21 Anderson stated that the Steering Committee did review the request and the consensus 22 was to reguide the property to low density residential in the draft Comprehensive Plan, 23 for the same reasons the Planning Commission mentioned. He stated that this would be 24 a good fit for the property and would provide a good buffer between the Wealshire 25 development and the larger residential properties. 26 27 VII. NEW BUSINESS 28 29 A. Excelsior Group LLC — Concept Plan Review — 2120 and 2212 Chippewa 30 Road (7:22 p.m.) 31 Martin recused herself from the discussion due to a potential conflict of interest as her 32 firm represents the Excelsior Group. 33 34 Finke stated that the Concept Plan includes a 61 lot residential subdivision immediately 35 west of the Wealshire development. He stated that the property is currently zoned low 36 density residential for development under the staging plan in 2021. He explained that in 37 the staging plan there is a "jump ahead" provision which would allow the property to 38 move up to 2019. He stated that the Steering Committee has been determining how to 39 appropriately slow the projected growth to match the updated projections from the 40 Metropolitan Council. He stated that the Steering Committee reviewed the request the 41 previous night and made the decision to leave this property guided for low density 42 residential and make changes to other areas to equal out the balance between low 43 density and rural residential. He stated that the applicant has submitted the Concept 44 Plan at this time, even though the property is not available for development, in order to 45 be considered in the Comprehensive Plan update process. He identified the subject site 46 and neighboring property uses and zoning. He displayed the Concept Plan including the 47 61 residential lots, a small tot lot, and access onto Chippewa Road. He stated that the 48 new Comprehensive Plan is expected to be in effect prior to the available time of 49 development for this property. He provided highlights regarding transportation, a 50 recommended reduction of impacts to the wetlands, infrastructure, and parks and trails. 51 He noted that the property is split into two different school districts. He stated that Medina City Council Meeting Minutes 3 November 15, 2016 1 comments from the Planning Commission were included in the packet in addition to the 2 comments made by Commissioner Reid. 3 4 Reid stated that the Planning Commission did not review the "jump ahead" criteria and 5 therefore that criteria would need to be considered if the application moves forward. 6 7 Ben Schmidt, Excelsior Group, stated that they came before the Council several months 8 ago and incorporated the comments that were made to decrease the density and 9 increase the lot sizes. He stated that they believe this will be a good fit next to the 10 Wealshire development and act as a transition. He noted that there are infrastructure 11 benefits to the site that will make it easier to develop. He stated that their desire was to 12 determine if the Council likes the land use and if so, they can further develop the plans. 13 He noted that the intention would be that a portion of the units on the eastern portion of 14 the lot would be geared for empty nesters which would provide an ability for spouses 15 and family of those living in the Wealshire building to live nearby. He stated that the 16 Wealshire folks are excited to work collaboratively as well. He stated that so far he has 17 heard some consensus that the plan makes sense from a land use standpoint and 18 therefore they would like to work further to create a plan that would be great for the site. 19 He noted that his plan is to provide more affordable products than are currently available 20 in Medina. He stated that he would love to keep moving ahead on this plan. He noted 21 that it is his understanding that he could start this sooner than the 2019 "jump ahead" as 22 long as the certificate of occupancies are not issued until 2019. He noted that would 23 allow them to construct in conjunction with Wealshire. 24 25 Cousineau stated that the request this summer was under a PUD and asked if that is still 26 the intent or whether this would be a conventional request. 27 28 Schmidt replied that the intent would be to have a conventional application. 29 30 Anderson referenced the potential staging for the property and noted that it was his 31 understanding that the Steering Committee had agreed that the property was staged for 32 2021. 33 34 Finke provided clarification on the staging and stated that ultimately it was determined to 35 leave the staging at 2025-2030 under the draft Comprehensive Plan. 36 37 Mitchell reviewed the projection changes that were provided from the Metropolitan 38 Council, which reduced the projected growth for the City, and asked if the draft Plan 39 takes into account those reductions in growth. 40 41 Finke confirmed that the Steering Committee has worked to reduce the development 42 guides and that when this change was made to the subject property under the 43 Comprehensive Plan, changes were made in another area to continue that balance. 44 45 Mitchell stated that when Wealshire was approved the previous year it was his 46 understanding that the development would be appropriate next to low density residential. 47 He stated that he would be in favor of this property providing buffering on the north and 48 west to buffer from the larger lots, noting that perhaps there could be a trade-off to allow 49 for smaller lots near the Wealshire development to provide that additional buffering. 50 Medina City Council Meeting Minutes 4 November 15, 2016 1 Anderson agreed that buffering would be beneficial on the west side as that would 2 provide a good transition into the five acre lots. 3 4 Cousineau stated that she is much more supportive of this version of the plan. She liked 5 the idea of buffering Wealshire from the rural residential lots. She stated that for her this 6 is a timing issue and asked for additional information on when the applicant could come 7 forward to request development. 8 9 Finke stated that ultimately the existing Comprehensive Plan is effective until the draft 10 Comprehensive Plan is effective, noting that the City has to submit the draft Plan by 11 2018 which will then go through the review process. He stated that the objective of the 12 City has been that the City would like to have the new Plan effective well before the 13 deadline. He anticipated that the draft Plan would be submitted soon and could be 14 effective in 2017. He noted that this is only 31 acres of more than 300 acres that would 15 become developable in 2019 and that is why the City has made the decision to progress 16 the draft Comprehensive Plan process. 17 18 Batty stated that the City has adopted interim ordinances in the past for the purpose of 19 preserving the planning process. He explained that often someone brings in an 20 application which identifies a hole in the ordinance and the moratorium allows the City to 21 fix the hole in the ordinance. He stated that a moratorium is a tool that the City should 22 keep in mind. 23 24 Anderson stated that it was one year ago that the decision was made that the City would 25 like to be first in line with the Metropolitan Council for Comprehensive Plan review and 26 has thought that decision through and worked hard to reach that end goal. 27 28 Mitchell confirmed the consensus of the Council that this would be a good project. He 29 noted that timing will be a challenge going forward that the applicant should work on 30 together with staff. 31 32 Anderson stated that from the Steering Committee there were two issues, the first being 33 what is best from a land use perspective and the second in that what would be an 34 applicable use of the property if the property did go into low density residential. He 35 stated that the Steering Committee approved the final draft of the Comprehensive Plan 36 which will go forward to a public hearing of the Planning Commission on December 13tn 37 and will then go to the City Council. He assumed that this application would fall under 38 the new draft Plan because of the timing. 39 40 Mitchell asked when the applicant would be able to develop under the draft 41 Comprehensive Plan. 42 43 Finke replied that the staging under the draft Plan would identify this parcel for 44 development in 2025 with a "jump ahead" of 2023. 45 46 Cousineau asked if there would be additional public meetings after the change made the 47 previous night. 48 49 Kathleen Martin, Chair of the Steering Committee, stated that the change made to the 50 draft Plan the previous night was reflective of comments heard from the public during the 51 public input process. She stated that she was unsure that the Steering Committee fully Medina City Council Meeting Minutes 5 November 15, 2016 1 understood that the staging period for the property would be changed by changing the 2 guiding of the property. She stated that may be something for the Planning Commission 3 to consider at their public hearing. 4 5 Martin rejoined the Council. 6 7 B. Resolution No. 2016-94 Approving Canvass of Results and Declaring the 8 Results of the Municipal Election Held on November 8, 2016 (8:02 p.m.) 9 Johnson stated that action is needed for the Council to canvass the results of the recent 10 election. 11 12 Anderson noted that Medina had 88 percent of voter turnout, Minnesota had a voter 13 turnout of 79 percent while the nation as a whole had a 55 percent voter turnout. He 14 commended Jodi Gallup and her staff for their excellent work during the election season. 15 16 Moved by Cousineau, seconded by Martin, to adopt Resolution No. 2016-94 approving 17 canvass of results and declaring the results of the municipal election held on November 18 8, 2016. Motion passed unanimously. 19 20 VIII. CITY ADMINISTRATOR REPORT (8:03 p.m.) 21 Johnson stated that staff will meet with the Police Union to discuss contract negotiations 22 which will then be discussed in closed session by the Council in December. 23 24 Stremel provided an update on the Deerhill Road improvement project noting that there 25 was consensus to delay the paving of the roadway until next spring. 26 27 Johnson stated that staff continues to have problems getting the contractor back to 28 complete punch list items on the lower level remodel. 29 30 IX. MAYOR & CITY COUNCIL REPORTS (8:04 p.m.) 31 Batty referenced the AutoMotorPlex application, which will be on the next Council 32 agenda. He stated that the item was continued for a few reasons, one of which being 33 whether the project would be required for a mandatory EAW. He stated that he does not 34 believe that a mandatory EAW is required and will report such at the next Council 35 meeting when the item is considered. He believed that this project falls into the 36 discretionary category and therefore an EAW is not mandatory. He reviewed the actions 37 that will be before the Council at the December 6th meeting. 38 39 Martin stated that she requested that those that believed an EAW was required submit 40 their rational on their firm's letterhead and asked if that occurred. 41 42 Batty stated that he spoke with the attorneys for both parties during a break at the 43 previous Council meeting and directed them to call him. He noted that resulted in a 44 meeting with all parties. He stated that he has not seen anything that changes his 45 opinion on the matter. 46 47 X. APPROVAL TO PAY THE BILLS (8:11 p.m.) 48 Moved by Martin, seconded by Anderson, to approve the bills, EFT 003893E-003910E 49 for $57,515.62, order check numbers 045051-045115 for $335,779.74, and payroll EFT 50 507508-507539 for $48,355.79. Motion passed unanimously. 51 Medina City Council Meeting Minutes 6 November 15, 2016 1 XI. ADJOURN 2 Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:11 p.m. Motion 3 passed unanimously. 4 5 6 7 8 Bob Mitchell, Mayor 9 Attest: 10 11 12 Scott Johnson, City Administrator Medina City Council Meeting Minutes 7 November 15, 2016 Agenda Item # 5A MEMORANDUM TO: Medina City Council through City Administrator Scott Johnson FROM: Jodi Gallup, Assistant City Administrator DATE: November 30, 2016 RE: Approval of 2017 Tobacco Licenses The following businesses have applied to renew their tobacco licenses effective January 1, 2017 through December 31, 2017. All have paid the fee required and submitted the proper forms. 2017-01 Casey's Retail Company 2017-02 Medina Golf & Country Club 2017-03 Liquor Depot, Inc. 2017-04 Holiday Companies — CSAH 29 2017-05 Koch's Korner, LLC 2017-06 Inn Kahoots 2017-07 Holiday Companies— 200 TH 55 2017-08 Hwy 55 Liquors COUNCIL ACTION REQUESTED Motion to approve the above listed tobacco licenses for 2017. JANUARY SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 MARCH SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 APRIL SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 MAY SMTWT F S 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JUN E SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 JULY SMTWT F S 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OC[OBER SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 171 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER SMTWT F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 DECEMBER SMTWT F S 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 February 7th: 4 PM City Council Goal Setting Session April 5th: 6:30 PM Board of Appeal and Equalization Meeting August 1st: Night to Unite September 5th: 6 PM Budget Open House November 7th: School District Elections MEDINA 0 0 0 0 0 2017 MEETING CALENDAR CITY COUNCIL - 7:00 pm 1st Tuesdays* WORK SESSION - 6:00 pm CITY COUNCIL - 7:00 pm 3rd Tuesdays* PLANNING COMMISSION - 7:00 pm 2nd Tuesdays* PARK COMMISSION - 7:00 pm 3rd Wednesdays* HOLIDAYS *unless otherwise noted WSB A131E 701 Xenia Avenue South I Suite 300 I Minneapolis, MN 55416 I (763) 541-4800 November 30, 2016 Mr. Scott Johnson City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 Re: WSB & Associates, Inc. 2017 Rate Schedule Dear Mr. Johnson: WSB is grateful for your continued confidence in our team related to providing engineering, planning, and associated professional services. We are pleased to present you with our 2017 rate schedule. For 2017, WSB is proposing a rate increase averaging less than 3% for those employees that provide the bulk of the services to the City. At this time, we are not proposing an increase in our monthly retainer amount of $1,800, but have continued to see an increase in the number of overall reviews performed. For each building permit or asbuilt survey submitted, there are often multiple reviews required based on the quality of the submittal and corrections required. In 2015, we estimate a total of 307 overall reviews and through November of 2016, over 380. Based on discussions with staff, WSB will also be adding weekly office hours in 2017. We are proposing a half day, once per week, unless the need arises to increase the time spent at City Hall. We believe that this will provide an opportunity to work more closely with staff and improve the functionality of our role with the City. We place great importance on listening to our clients, taking their feedback, and improving the services we offer. We appreciate your suggestions regarding the services we provide and commit to continued investment and industry -leading collaboration that will help you achieve your goals. We believe that through our focus on collaboration with your team and community stakeholders, we will develop exceptional solutions at every step along the way. Thank you again for the opportunity and we look forward to serving the City in 2017 and beyond. I would be happy to answer any questions regarding our requested rate schedule changes. Please contact me anytime at (763) 287-8532. 0 Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com WSB 2017 Rate Schedule November 30, 2016 Page 2 Sincerely, WSBMCIssociates, [inc.CI Jim Stremel, PE City Engineer 0 0 0 /;;4 3/45—t' Tom Kellogg, PE Client Advocate iYYSB 2076 Rate Schedule Billing Rate/Hour Principal Associate / Senior Project Manager Project Manager Project Engineer Graduate Engineer Sr Landscape Architect / Sr Planner / Sr GIS Specialist Landscape Architect / Planner / GIS Specialist Engineering Specialist / Senior Environmental Scientist Engineering Technician / Environmental Scientist Construction Observer Coring Crew One -Person Crew $158 $1371 $1471 $158 $1211 $1271 $133 $1041 $1121 $1211 $1271 $133 $801 $851 $921 $98 $1091 $1181 $1251 $1331 $138 $661 $741 $811 $891 $991 $104 $901 $981 $1051 $1 121 $1211 $130 $521 $601 $671 $741 $791 $85 $871 $941 $991 $1051 $110 $162 Two -Person Crew $238 Survey Crew One -Person Crew $132 Two -Person Crew $164 Three -Person Crew $184 Underwater Inspection Dive Team $460 Office Technician $421 $651 $751 $85 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Multiple rates illustrate the varying levels of experience within each category. Engineering ■ Planning ■ Environmental ■ Construction wsbeng.com WSB 2017 Rate Schedule (Other Clients) Billing Rate/Hour Principal Associate / Sr. Project Manager / Sr. Project Engineer Project Manager Project Engineer Graduate Engineer Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist Landscape Architect / Planner / GIS Specialist Engineering Specialist / Sr. Environmental Scientist $160-$180 $143-$180 $125-$137 $109-$138 $82-$102 $113-$142 $67-$107 $94-$135 Coring Crew One -Person Crew Two -Person Crew $165 Survey Crew One -Person Crew Two -Person Crew Three -Person Crew Underwater Inspection Dive Team Office Technician $245 $135 $172 $189 $470 $45-$88 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates (excluding geotechnical service rates). Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Multiple rates illustrate the varying levels of experience within each category. Rate Schedule is adjusted annually. Building a legacy — your legacy. Equal Opportunity Employer wsbeng.com Kennedy Graven CHAR TER E D Offices in Minneapolis Saint Paul St. Cloud 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer RONALD H. BATTY Attorney at Law Direct Dial (612) 337-9262 mail: rhattyrcZkennedy-graven.com November 15, 2016 Mr. Scott T. Johnson City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 Re: 2017 Legal Rates Dear Scott: 1 propose that Kennedy & Graven's rates for non -reimbursable legal fees be increased by $5.00 per hour. Next year's rates would be $165.00 per hour for attorneys. There would be a similar $5.00 increase for paralegals but no increase for law clerks. This represents an annual increase in attorney rates of about 1.5 percent since current rates have been in effect for two years. I also propose a $5.00 per hour increase in the reimbursable rate from $260 to $265. This represents an increase of about 2 percent but an annual increase of less than one percent since this rate has been in effect for the last three years. Again, there would be a $5.00 per hour increase in paralegal rates but none for law clerks. There will be no increase in the monthly retainer of $1,250. As always, it has been a pleasure to work with the city council and city staff during the past year. I consider it a privilege to be Medina city attorney and look forward to a successful 2017. Ve truly yours, Ronald H. Batty RHB:peb 490138v1 ME230-1A TALLEN and BAERTSCHI Attorneys at Law 920 Second Avenue South Suite 1540 MINNEAPOLIS, MN 55402-2224 STEVEN M. TALLEN PAUL D. BAERTSCHI FACSIMILE (612) 349-3995 TELEPHONE (612) 349-3900 November 23, 2016 Via U.S. Mail and e-mail Scott Johnson City Administrator City of Medina City Hall 2052 County Road 24 Medina, MN 55340 Re: Calendar Year 2017 Prosecution Services Dear Mr. Johnson: I am writing to propose the following as our agreement for prosecution services for calendar years 2017, 2018 and 2019. We propose to leave all terms and conditions the same as they have been in the past with the following adjustment for fees: • Calendar Year 2017: no increase in fees • Calendar Year 2018: a cost of living increase • Calendar Year 2019: a cost of living increase We hope this is agreeable to you and the Council. 2017 marks the 32nd year that I have been the Medina City Prosecutor. I hope to continue in that role. Traditionally I have appeared before the Council either towards the end of the year or at the beginning of the year to give them an update on the prosecution program and ask to be reappointed. If the Council has the time, I would appreciate the opportunity, but I know in some years they simply has had more on their plate and they have elected to forgo the annual report. Whatever works for the Council is fine with me. Thank you for your continued support. Sincerely, teven M. Tallen Prosecuting Attorney SMT/jt cc: Chief Ed Belland TimeSaver Off Site Secretarial, Inc. November 21, 2016 Mr. Scott Johnson, City Administrator City of Medina 2052 County Road 24 Medina, MN 55340 Dear Scott, Enclosed is an Addendum to the Recording Secretary Service Agreement that extends the expiration date to December 31; 2017. The rates reflect the following increase: Hourly rate Page rate Base Rate 1.69% 1.78% 2.15% (first hour) 1.47% (following .5 hour) We appreciate the confidence you have placed in TimeSaver to handle your meeting minute needs and look forward io continuing that relationship in 2017. If you need further information or have questions, please feel free to contact me at 612-251-8999. Best regards, 1. Q� Carla Wirth Owner • 5291 River Oak Drive ♦ Savage, MN 55378 ♦ 612-251-8999 ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2016 By and between TimeSaver Off Site Secretarial, Inc. and the City of Medina, 2052 County Road 24, Medina, MN 55340. 1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2015 shall be extended under the same terms and conditions to December 31, 2017. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Thirty -Nine and 00/100 dollars ($139.00) for any meeting up to one (1) hour (billable time) plus Thirty -Four and 00/100 dollars ($34.00) for each thirty (30) minutes following the first one (1) hours; or b. Twenty -Nine and 50/100 dollars ($29.50) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one-half (1.5) hour minimum; and Fourteen and 00/100 dollars ($14.00) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Medina for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January , 2017 CITY OF MEDINA By Bob Mitchell Its Mayor By Scott Johnson Its City Administrator November 16, 2016 TIMESAVER OFF SITE SECRETARIAL, INC. By Carla Wirth Its President & CEO SNOW REMOVAL SERVICES AGREEMENT This Agreement is made this 6t' day of December 2016, by and between DS Hunz Services Inc., 7360 Kalk Road, Hamel, MN 55340, a Minnesota corporation (the "Contractor") and the City of Medina, a Minnesota municipal corporation (the "City"). Recitals 1. The City has been authorized to enter into a contract for snow removal services; and 2. The City has approved the contract for snow removal services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perform snow removal services for the City. "Snow removal services" will consist of walk clearing and snow plowing services of parking lot at the Hamel Community Building, 3200 Mill Drive, as well as north entrance sidewalks, as identified in Exhibit A. Snowplowing and walk clearing services at Community Building shall occur when accumulation exceeds 1" (inch) as measured at site. Due to ongoing activities, the Community Building parking lot must be cleared by 8:00 a.m. 2.0. TERM. The term of this contract will be from December 6, 2016 to April 15, 2018. 3.0 COMPENSATION. The City shall compensate the Contractor in the basic rate amount of $85 per snowfall in excess of 1" but less than 3". The City shall compensate the Contractor in the amount of an additional 12% of the basic rate amount, for each snowfall inch that exceeds 3". Snowfall amounts shall be determined by the Contractor and verified by the City during review of the submitted invoices. Snow removal services will be provided by the Contractor at the Hamel Community Building, 3200 Mill Drive and Hamel Legion Park on Exhibit A attached hereto. 3.01 The Contractor shall pay for all licenses and permits. These costs shall be included in the bid cost. The City is exempt from sales tax. 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker's compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 1 4.02 The Contractor will supply and use its own equipment and tools to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER'S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker's compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker's compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney's fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor's performance under this Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunity under statute or common law. 12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. 2 IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MEDINA By Bob Mitchell, Mayor By Jodi M. Gallup, City Clerk DS HUNZ SERVICES, INC. (CONTRACTOR) By Owner 3 EXHIBIT A 4 Copyright ©2007 Pictometry International Corp. Average Scale: 1 inch = 50.6 feet CERTIFICATE OF CORRECTION, ORIGINAL SURVEYOR Name of Plat: THE ENCLAVE AT BROCKTON 6T° ADDITION Pursuant to Minn. Stat. Sec. 505.174, David B. Pemberton a Licensed Land Surveyor in and for the State of Minnesota, declares as follows: That I prepared the plat of: THE ENCLAVE AT BROCKTON 6T" ADDITION dated March 30th, 2016 and filed on May 11 th, 2016 in the office of the Registrar of Titles, Hennepin County, Minnesota as Document No. 5346466. That said plat contains errors, omissions, or defects in the following particulars, to -wit: 1) The northwest lot line of Lot 1, Block 2, THE ENCLAVE AT BROCKTON 6TH ADDITION is missing the bearing and distance. 2) The southwest right of way line of Lot 1, Block 3, THE ENCLAVE AT BROCKTON 6TH ADDITION is missing the curve length and delta information. 3) The southerly portion of the southwest right of way line of Lot 6, Block 3, THE ENCLAVE AT BROCKTON 6T" ADDITION is missing the curve length and delta information. That said plat is hereby corrected in the following particulars, to -wit: 1) The northwest lot line of Lot 1, Block 2, THE ENCLAVE AT BROCKTON 6TH ADDITION should have a bearing of North 25 degrees 51 minutes 29 seconds East and a distance of 110.00 feet. 2) The southwest right of way line of Lot 1, Block 3, THE ENCLAVE AT BROCKTON 6TH ADDITION should have a curve length of 121.17 feet and a delta of 44 degrees 47 minutes 31 seconds. 3) The southerly portion of the southwest right of way line of Lot 6, Block 3, THE ENCLAVE AT BROCKTON 6TH ADDITION should have a curve length of 36.09 feet and a delta of 06 degrees 27 minutes 48 seconds. I hereby certify that this Surveyors Certificate of Correction to the plat of THE ENCLAVE AT BROCKTON 6TH ADDITION was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. D. d this 28 day of November, 2016. David B. Pemberton Licensed Land Surveyor, License No. 40344 State of Minnesota This Surveyor's Certificate of Correction to the plat of THE ENCLAVE AT BROCKTON 6TH ADDITION was approved by the City of Medina, Minnesota, at a regular meeting thereof this day of . 20 CITY OF MEDINA, MINNESOTA , Mayor HENNEPIN COUNTY SURVEYOR, MINNESOTA This Surveyor's Certificate of Correction has been reviewed and approved this day of 20 . By: Hennepin County Surveyor Clerk THE ENCLAVE AT BROCKTON 6TH ADDITION R.T. DOC. NO. KNOW ALL PERSONS BY THESE PRESENTS: That U.S. Home Corporation, a Delaware corporation, fee owner of the following described property situated in the State of Minnesota, County of Hennepin, to wit: Outlot B, THE ENCLAVE AT BROCKTON 5TH ADDITION, except that part embraced within Outlot C, THE ENCLAVE AT BROCKTON 4TH ADDITION And Outlot F and Oulot I, THE ENCLAVE AT BROCKTON And that The Enclave Master Association, a Minnesota non-profit corporation, fee owner of the following described property situated in the State of Minnesota to wit: That part of Outlot B, THE ENCLAVE AT BROCKTON 5TH ADDITION, embraced within Outlot C, THE ENCLAVE AT BROCKTON 4TH ADDITION Have caused the same to be surveyed and platted as THE ENCLAVE AT BROCKTON 6TH ADDITION and do hereby dedicate to the public for public use forever the public way and the easements for drainage and utility purposes as shown on this plat. In witness whereof said U.S. Home Corporation, a Delaware corporation has caused these presents to be signed by its proper officer this U.S. Home Corporation, a Delaware corporation Jonathan A. Aune, Vice President STATE OF MINNESOTA COUNTY OF HENNEPIN day of , 2016. The foregoing instrument was acknowledged before me this day of , 2016, by Jonathan A. Aune, Vice President of U.S. Home Corporation, a Delaware corporation, on behalf of the corporation. My Commission Expires: Notary Public, Hennepin County, Minnesota Notary Printed Name In witness whereof said The Enclave Master Association, a Minnesota non-profit corporation, has caused these presents to be signed by its proper officer this day of , 2016. The Enclave Master Association, a Minnesota non-profit corporation, Carole Toohey, President STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me this day of , 2016, by Carole Toohey, President of The Enclave Master Association, a Minnesota non-profit corporation, on behalf of the association. Notary Public, Hennepin County, Minnesota Notary Printed Name My Commission Expires: I, David B. Pemberton do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on the plat; that all monuments depicted on the plat have been or will be correctly set within one year; that all water boundaries and wet lands, as defined by Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat. Dated this day of , 2016. David B. Pemberton, Licensed Land Surveyor Minnesota License No. 40344 STATE OF MINNESOTA COUNTY OF HENNEPIN This instrument was acknowledged before me this day of , 2016, by David B. Pemberton. Notary Public, Hennepin County, Minnesota MEDINA, MINNESOTA Notary Printed Name My Commission Expires: This plat of THE ENCLAVE AT BROCKTON 6TH ADDITION was approved and accepted by the City Council of Medina, Minnesota at a regular meeting held this day of , 2016. If applicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 day period has elapsed without receipt of such comments and recommendations, as provided by Minnesota Statutes, Section 505.03, Subdivision 2. By: , Mayor Bob Mitchell RESIDENT AND REAL ESTATE SERVICES, HENNEPIN COUNTY, MINNESOTA By: , City Administrator - Clerk Scott T. Johnson I hereby certify that taxes payable in and prior years have been paid for land described on this plat. Dated this Mark V. Chapin, Hennepin County Auditor SURVEY DIVISION HENNEPIN COUNTY, MINNESOTA The basis for the bearing system is the north line of Outlot F, THE ENCLAVE AT day of , 2016. BROCKTON and is assumed to bear South 81 degrees 49 minutes 41 seconds West. By: , Deputy Pursuant to Minnesota Statutes Section 383B.565 (1969), this plat has been approved this day of , 2016. Chris F. Mavis, Hennepin County Surveyor REGISTRAR OF TITLES HENNEPIN COUNTY, MINNESOTA By: O Denotes a 1/2 inch by 14 inch iron pipe set in the ground and marked by License No. 40344 • Denotes a Found Iron Monument I hereby certify that the within plat of THE ENCLAVE AT BROCKTON 6TH ADDITION was filed in this office this day of , 2016, at o'clock M. Martin McCormick, Registrar of Titles ,des su, , 0 SATHRE-BERGQUIST, INC. By: , Deputy NORTH LINE OF 0UTLOT F, — THE ENCLAVE AT BROCKTON 0 u� N i 5S1° 49% 41" W -P co O (P ►nl 118.g6 0 ���,��. 1 ,°35%40" <� / 4/ � p% IL � � bcb N6i 10� SOUTH LINE OF— OUTLOT F, THE ENCLAVE AT BROCKTON 2 / / o5% \>$/ 0 0 Cp DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: 5 f i NOT TO SCALE t Being 5 feet in width and adjoining lot lines, unless otherwise indicated, and 10 feet in width and adjoining right of way lines, unless otherwise indicated, as shown on the plat. / c3` \ s _W oo ° O Z Z • cr'° \5' 1 i 0 T I I r- 1 f l L_ A T n I rN ;I\LJ o0 VD 00 • (4) L2 / 4 30.90 �/ . � J% 9 \o\N 85° 49' 03"E 31.27 9") \ N cf.) Q Q� 130.00\ /'\ I I T I /-\ T LJ V I L_\ / I 5 1 o �S86 °45' 39 "E 130.89 ° �0 D 9, \°• �l NI � n (V Il � 1o�N87°09'30"E 130.00� I co, Ca oo I O Lo 7 / � �i 6, t9 \0 v� I$5o c \u, N \2 j / 7 Rv o S /c.. Ro CURVE AND LINE TABLE TAG ## LENGTH DELTA RADIUS BEARING/ CHORD BEARING CHORD DISTANCE C1 29.26 A 10°49'00" 155.00 N45°47'04"W 29.22 C2 16.48 A=2'57'05" 320.00 N36'40'52"W 16.48 C3 2.87 A=0'32'21" 305.00 N37°53'14"W 2.87 L1 50.00 N49°37'26"E L2 62.17 S89'55'48"E / 1-1\ I / N I A \ r- L_ I v L _/-\ V L_ L)n/•1t T/1N I L:I\\J•_,f\ I \Jlv \20 5 ^,� N � COI N T. o O A r1 r1 N I /-\ LJ LJ I v . tJ s O /\\0 / \2 0 rn o � N a; ° col N 4 co I,n �z �- 25 d' �a aNj'N CIO N I Il \55 p2 / 2.4,�w < ^6 \ 7 i G' • ti50 q" • 50 \ `�<G 0Q' \6 J ° S`L8 -' 9%s• SOUTH LINE OF 0UTLOT I, �'�•� — THE ENCLAVE AT BROCKTON ' 62 8341'w N83'01' 97"E 60.2 c9� �10 / \25 0° 3 9,0D. 4` (/ /), sox i Z 030 o S83° 27 ' 54�� W 135.04 c,• �� � P QO L� 6,` G`Pt 4'4/ 00 \ 00 ti� N84°03' 17"W 2 c> / 137.19 1 / c9 (p W 10 N la O 10 / 0 rn N oo 0 z z w w cn Q w }m J O 00 Q0 w J <a a z� 00 C A T / d- N O to 0 0 Z 66.70 N81 °39' 15 „w bt.s �� T l i / r% -0UTLOT A Q\ 4i`' DRAINAGE AND UTILITY EASEMENT \�o j St?° \VER ALL OF 0UTLOT A / GS /S2 3/• / ��' oo /� S9% Ce, / �002 // C 6/°38,33„ NT oo/ ,. V R�205 �/ IN 0 o/ hhpM � \6� /5 0 � ^oh moo. o0 4, /8 ° 6 �2 �� rl oh /�. 9 .n/a'/ \ e/ C� c9% \ �(v J `96' o (k '9R // \o S77.33 2439 v 1 , . ks%. -z 0 1 2 N76 07, 50„w I I I I J 0 0 Z 50 25 0 25 50 . . • • • 100. O r- A /i` /-1 V c `1 �- (. L- SCALE IN FEET f�J i i i i I� \ �C L-. s; \�� 7 Oj p0 /�1��/ //� / / V N SOUTH LINE OF THE NE. 1/4 OF THE NE. 1 /4 OF SEC.13, T.118, R.23 S 6J^. S S 82g�F / / i i i i Agenda Item # 5I Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2016-## RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN THE ENCLAVE AT BROCKTON 4th ADDITION WHEREAS, the City of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, U.S. Home Corporation (the "Developer") is constructing improvements on certain land within the City which has been platted as The Enclave at Brockton 4th Addition (the "Subdivision") for the purpose of developing single family lots; and WHEREAS, the Developer and the City have previously entered into an agreement dated October 27, 2014 (the "Development Agreement") related to the development of the Subdivision; and WHEREAS, consistent with the terms of the Agreement, the Developer has completed construction of sanitary sewer, water, and stormwater infrastructure improvements (the "Subdivision Improvements"), with the exception of the final lift of bituminous pavement on the streets, to serve the lots within the Subdivision; and WHEREAS, the city engineer has inspected the Subdivision Improvements and determined that they have been constructed in accordance with the plans incorporated in the Development Agreement; and WHEREAS, as required by the Development Agreement, the Developer or the Developer's contractor has submitted a warranty bond regarding repair or replacement of any defects in the Subdivision Improvements for two years from the date of this resolution. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota as follows: 1. The City hereby accepts the Subdivision Improvements as public improvements and shall maintain them, except as provided for herein. 2. The Developer shall remain responsible to repair or replace defective portions of the Subdivision Improvements if they show signs of failure for two years from the date of this resolution, normal wear and tear excepted. Resolution No. 2016-## December 6, 2016 3. If the Developer shall fail to repair or replace defective portions of the Subdivision Improvements as required herein and pursuant to the Development Agreement, the City shall utilize the warranty bond for such purpose. 4. Upon receipt of the warranty bond and at the discretion of the city engineer, the City Council authorizes the release of the letter of credit for the Subdivision Improvements. 5. The terms and conditions of the letter from the city engineer dated October 13, 2016 attached hereto as Exhibit A are hereby incorporated into this resolution and made a part hereof. 6. City staff and consultants are authorized and directed to take all steps necessary or convenient to carry out the intent and purpose of this resolution. Dated: December 6, 2016. By: Bob Mitchell, Mayor Attest: By: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 December 6, 2016 Exhibit A WSB Buiidn=.a e acv—y"u,legacy,. October 13, 2016 Mr. Paul J. Tabone Lennar Minnesota 16305 36th Avenue North Suite 600 Plymouth, MN 55446 Re: Enclave at Brockton 4th —Warranty Bond Request City Project No. SD-14-130, WSS Project No, 02712-180 Dear Mr. Tabone: all Xenia Avenue South Suite 340 Minneapolis, MN 55416 Tel: 753-541-4800 Fax: 763-541-1700 The City of Medina's engineering consultant has completed the construction observation and testing of the watermain, sanitary sewer, and storm sewer utilities (Subdivision Improvements) for the Enclave at Brockton 4th development as required by the [Development Agreement. The City Council must formally accept the Subdivision Improvements by resolution at a regularly scheduled council meeting. Prior to acceptance of the Subdivision Improvements by the City Council, the developer is required to submit a two year warranty bond for 100% of the construction costs of the Subdivision Improvements. For this project, the warranty bond shall be in the amount of S251,205.48 based on the construction cost estimates previously provided by the developer's engineer. The warranty bond shall cover any public utility repairs, including any street repairs necessary to repair the public utilities, required within the warranty period. City staff and their engineering consultant will consider a reduction in the Letter of Credit after the City Council formally accepts the Subdivision Improvements. Please submit the warranty bond dated effective November4, 2016 through November4, 2018to the attention of City Administrator Scott Johnson at Medina City Ball no later than November 4, 2016 for consideration at the November 15, 2016 council meeting. Sincerely, WSB & Associates, Inc. /6,7 Toni Kellogg, P.E. City Engineer Resolution No. 2016-## 3 December 6, 2016 Agenda Item # 5J Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016- DECLARING THE OFFICIAL INTENT OF THE CITY OF MEDINA TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Medina, Minnesota (the "City") expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent (the "Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MEDINA, MINNESOTA AS FOLLOWS: 1. The City proposes to undertake the construction of the Deerhill Preserve Road Improvement Project (the "Project"). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $1,400,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. Resolution No. 2016- December 6, 2016 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the City Council of the City of Medina, Minnesota this 6th day of December, 2016. Bob Mitchell, Mayor Attest: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: (Absent:) None Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- 2 December 6, 2016 '11/ - Interfaith Outreach, Igniting the power of community December 2, 2016 Attn: Jodi Gallup City of Medina 2052 County Rd 24 Hamel, MN 55340 Dear Medina residents, staff and elected officials: Interfaith Outreach & Community Partners would like to take a moment during this busy holiday season to express our heartfelt thanks for your partnership and for all you do to help our community become the best version of itself. We are particularly grateful for your partnership, your financial and in -kind support, and meaningful engagement with us and all sectors of our community in opening the doors to real opportunity for struggling families and kids of our community. As you know better than we, cities play a critical role in promoting the health and well-being of communities. We are truly grateful for the vision of community that leads your work and that so closely aligns with ours. It's hard not to get caught up in the pace that permeates our work right now. But every day there are graced interruptions — daily reminders of why the effort, why the pace, why the joy that fills us. Each day we are privileged to see and hear stories of hope rekindled for families and kids as they move past the crises that bring them to our door to a better day, thanks to the power of a community that has discovered what it cares about. From all of us at Interfaith Outreach & Community Partners and on behalf of the families and children we work with every day, a heartfelt THANK YOU! Our warmest wishes for a joy -filled holiday season, LaDonna Hoy Executive Director Interfaith Outreach & Community Partners 1605 County Road 101 N, Plymouth, MN 55447 1 763-489-7500 www.iocp.org \d/ „a Igniting InterfaithcOutreach.M New Identity Celebrates the Power of Community In October 2016, Interfaith Outreach & Community Partners launched a new brand identity, website and logo. This allowed the human service nonprofit in west Hennepin County to catch up with its growth, align its services and — together with its partners — raise the level of care for individuals, families and kids. Is the organizational name the same? Yes. Interfaith Outreach & Community Partners name is the same. The full name is used on every document, promotional piece and stationery. Is the organizational direction the same? Yes. The Interfaith Outreach & Community Partners mission and strategic direction to address suburban poverty remain the same. In 2011, the organization left its Wayzata home and moved to its current location at 1605 County Road 101 N in Plymouth, greatly expanding its operations while solidifying critical partnerships. The new brand identity, logo and website complement the organization's growth and deep connection to community while also clarifying the services offered. What is the evolution of the name and logo? Between 1979 (when it was founded) and 1986, the organization was called Interfaith Outreach. In 1986 it was renamed Interfaith Outreach & Community Partners. In 2016 the visual identity was updated. The name and deep community connections and partnerships that define the organization have not changed. Nearly 100 community members, client families, volunteers, donors and partners shaped the brand strategy and communications efforts over a two-year process and guided this historic change. These professional partners with local ties helped complete the rebranding process: Tricia Davidson, Steve Rosengren from Red Canoe Consulting, Caroline Melberg from Small Business Mavericks and the e10 agency. Nearly 2,000 volunteers and thousands of donors and partner organizations continue to work together tirelessly to support local individuals, families and kids. The logo: The heart and hands logo, designed by volunteer Charlotte Bennett, is familiar to supporters and was used in various forms for 25 years. It has served the organization wonderfully. However, through this process we learned the font was hard to read and the image was not always recognized or understood. The new logo builds off the positive energy created by the early logo and presents a fresh "burst" of energy with colors, fonts and unified look that allow us to tie all of our programs, services, campaigns and events together so people understand we are one organization. The tagline: The tagline "igniting the power of community" reflects the critical role community partnerships play — sustaining and growing the programs and services offered. -over please - Interfaith Outreach & Community Partners 1605 County Road 101 N, Plymouth, MN 55447 763-489-7500 www.iocp.org \d/ -, Interfaith Outreach, Igniting the power of community Have any programs or services changed their names? Three programs had name changes. Resale 101— is now Resale Select because of confusion around what 101 meant CONECT— is now the Neighborhood Program because people thought it was a misspelling Caring for Kids Initiative (CfKI) — is now Caring for Kids (CfK) because it evolved into a program Are you still using the acronym IOCP? We have struggled for a long time with the many ways to say our name. How should we answer the phone? What should we put on print materials and on our website etc.? Through this rebranding process we learned a few things. Such as 1) the acronym "IOCP" is confusing to new audiences, 2) it can lack emotion and feel too corporate like BP, 3M, HP and 3) we will be best served when we use one name consistently. We deeply honor that the acronym IOCP is understood by supporters. However, using "Interfaith Outreach" in our organizational materials and website allows us to represent ourselves in a unified voice. How is the new www.iocp.org website different? It is mobile -friendly for easy access from smartphones and tablets It is more responsive to client families and their needs It is easier to navigate It illustrates how programs and services work with people in a holistic way It demonstrates the highest standard of fiscal responsibility It aligns all Interfaith Outreach work What was some of the thinking behind the website? The site map keeps all program participant information in one "Get Help" section to make it easier for those who need help to find it quickly (it's not scattered around site) The retail store is now on the top navigation — 60% of website discover our organization by searching "thrift store, Plymouth" or similar phrases in search engines. We learned new visitors did not understand the connection between the nonprofit organization and the resale store Copy is short and simple Strong photos and visuals used and created Website page count lowered from 200+ pages to 50 pages of content About Interfaith Outreach Interfaith Outreach & Community Partners mission is to engage the heart and will of the community to respond to emergency needs and create opportunities for all to thrive. A human service nonprofit serving struggling families and individuals in the Twin Cities, Interfaith Outreach rallies resources and ignites the community to ensure all families live their best lives, all children succeed and the entire region prospers. Serving people living in Hamel, Long Lake, Medicine Lake, Medina, Minnetonka Beach, Orono, Plymouth and Wayzata since 1979. Learn more the rebranding effort and find a NEW logo in format you can download at www.iocp.org/logo or call 763-489-7509. Interfaith Outreach & Community Partners 1605 County Road 101 N, Plymouth, MN 55447 763-489-7500 www.iocp.org Agenda Item # 8A MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: December 1, 2016 MEETING: December 6, 2016 City Council SUBJ: AutoMotorPlex — PUD General Plan of Development; Plat; Site Plan Review East of Arrowhead Dr., N. of Hamel Road Review Deadline Complete Application Received: September 2, 2016 120-day Review Deadline: December 31, 2016 Background The City Council reviewed the request for PUD General Plan, Plat, and Site Plan Review for development of the AutoMotorPlex at the November 1 meeting. Following review, the Council tabled to allow "feedback from the City Attorney regarding whether or not an EAW would be required and directing staff to revise the comments and conditions based upon the discussion tonight." Environmental Assessment Worksheet Information A memo from the City Attorney related to the Environmental Assessment Worksheet (EAW) process is attached. The City Attorney's conclusion following review is that an EAW is not mandatory under state rules. Based upon the information available and the thorough review to date, staff did not find significant reason for a discretionary EAW. Plan Adjustments Since the November 1 meeting, the applicant has shifted the parking lot in front of the commercial buildings back 5 feet in order to allow more space for landscape screening. With the extra space, staff has provided additional comments related to the landscaping plan. There was also discussion at the November 1 meeting related to the location of the trail that will be constructed in connection with the project as part of park dedication requirements. The applicant proposes to construct the trail along Arrowhead Drive for a distance of 1600 feet. The applicant is flexible on where trail will begin and end on either end, depending on where easements are available. This 1600-foot distance will allow the trail to connect the northern AutoMotorPlex driveway with the southern Loram driveway. Event parking is proposed in the Loram parking lot. Loram has expressed a willingness to grant an easement to its southern driveway. From the southern Loram driveway, the trail would extend 1600 feet to approximately to the southern driveway of AutoMotorPlex. Staff is hoping to continue discussions with Loram to obtain additional easements in front of Loram's facility to extend the trail to Prairie Drive. If staff is able to come to agreement with Loram on additional easement, staff would recommend extending the trail north and to reduce the length from the south end. AutoMotorPlex Page 1 of 4 December 6, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Special Events Much of the discussion at the November 1 meeting related to events proposed on the site. The Planning Commission recommendation related to events was as follows: "Car shows and other exterior assemblies and events with greater than 400 people are not a permitted use as of right under the planned unit development. Such events may be permitted by the City through the City's special event permit process a maximum of sixteen times per calendar year. Review and approval/denial of such events shall be subject to the provisions of the Special Event ordinance and such additional conditions as the City deems necessary to protect the public health and safety. Such events shall be subject to the following limitations in addition to others determined appropriate by the City during review of the special event permit: a. Events with greater than 700 people on -site shall occur no more than one time per month. b. Parking provisions on other property shall be memorialized in a manner acceptable to the City. c. Events with 400 people or fewer shall be permitted without a special event permit, provided such events do not require Special Services as defined in the Special Event Permit ordinance." Staff s impression from the Council discussion was that Council members may have been interested in additional limitations on the events. The applicant has been requesting additional flexibility for what they consider smaller events with under 500 cars on display which are generally not advertised to the public. The applicant states that these events are imperative for their marketing purposes to sell units and has expressed concern about the permitting process. In discussion with Public Safety Director Belland, staff drafted an alternative set of limitations which would be more limiting in the long term after the project is built -out, but that provides additional flexibility during development of the project. This alternative would limit events over 400 people or 200 cars, whichever is more permissive, to once a month. Such events would require a special event permit. During the first 7 years, additional events would be permitted for marketing purposes. During this time, there will be fewer buildings on the site and more flexibility for event parking on the site. During this time, 16 events would be permitted per year with over 700 people or 350 cars, whichever is more permissive. Only one large event (over 1000 people) would be permitted per month. Staff believes this alternative may be the best way to regulate events in the long-term while still allowing flexibility to market the units during development. The specific language is included in the attached ordinance. Review Criteria As a reminder, the development includes three land use approvals: 1) General Plan of Development for a rezoning to a Planned Unit Development district; 2) plat; and 3) Site Plan AutoMotorPlex Page 2 of 4 December 6, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Review. Staff recommends that the Site Plan Review be reviewed last because it is contingent upon the PUD rezoning and the plat. The City has a great deal of discretion in the Planned Unit Development. The purpose of the PUD district is described below. A PUD should meet these objectives in order to be approved. "Section 827.25. PUD - Planned Unit Development Regulations - Purpose. PUD - Planned Unit Development provisions are established to provide comprehensive procedures and standards designed to allow greater flexibility in the development of neighborhoods and/or nonresidential areas by incorporating design modifications and allowing for a mixture of uses. The PUD process, by allowing deviation from the strict provisions of this Code related to setbacks, lot area, width and depth, yards, and other development standards is intended to encourage: Subd. 1. Innovations in development to the end that the growing demands for all styles of economic expansion may be met by greater variety in type, design, and placement of structures and by the conservation and more efficient use of land in such developments. Subd. 2. Higher standards of site and building design. Subd. 3. The preservation, enhancement, or restoration of desirable site characteristics such as high quality natural resources, wooded areas, wetlands, natural topography and geologic features and the prevention of soil erosion. Subd. 4. Innovative approaches to stormwater management and low -impact development practices which result in volume control and improvement to water quality beyond the standard requirements of the City. Subd. 5. Maintenance of open space in portions of the development site, preferably linked to surrounding open space areas, and also enhanced buffering from adjacent roadways and lower intensity uses. Subd. 6. A creative use of land and related physical development which allows a phased and orderly development and use pattern and more convenience in location and design of development and service facilities. Subd. 7. An efficient use of land resulting in smaller networks of utilities and streets thereby lower development costs and public investments. Subd. 8. A development pattern that effectuates the objectives of the Medina Comprehensive Plan. (PUD is not intended as a means to vary applicable planning and zoning principles.) Subd. 9. A more desirable and creative environment than might be possible through the strict application on zoning and subdivision regulations of the City." Plat Section 820.21, Subd. 10 establishes criteria for review of a plat, which is described below. The City has a relatively low level of discretion in the review of plats. Section 820.21, Subd. 10. "In the case of all subdivisions, the City shall deny approval of a preliminary or final plat if one or a combination of the following finding are made: (a) That the proposed subdivision is in conflict with the general and specific plans of the city, or that the proposed subdivision is premature, as defined in Section 820.28. (b) That the physical characteristics of this site, including but not limited to topography, vegetation, soils, susceptibility to flooding, water storage, drainage and retention, are such that the site is not suitable for the type of development or use contemplated. AutoMotorPlex Page 3 of 4 December 6, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting (c) That the site is not physically suitable for the proposed density of development or does not meet minimum lot size standards. (d) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage. (e) That the design of the subdivision or the type of improvements are likely to cause serious public health problems. (f) That the design of the subdivision or the type of improvements will conflict with public or private streets, easements or right-of-way." Staff believes that, subject to the conditions recommended below, the plat would not trigger the findings above and would therefore recommend approval. Site Plan Review The purpose of the site plan review is to review compliance with relevant City ordinances and to determine what conditions are necessary to protect the health, safety, and welfare of the community The City has a relatively low level of discretion in such a review. If the proposal meets relevant requirements, it should be approved. In this case, various aspects of the development require flexibility from the existing Business Park zoning through the PUD process. As such, the Site Plan Review is contingent upon the approval of the PUD. Potential Council Action Drafts of the ordinance related to the PUD rezoning and resolutions granting plat and site plan review approval are attached for review. Staff and the developer are still working through the terms of the Development Agreement. Staff seeks Council direction on the ordinance and resolution. If the Council would like to see any changes, this direction can be provided to staff in order to prepare final documents. These documents could then be presented, along with the development agreement, at the December 20 meeting, potentially on the consent agenda. Attachments 1. Memo from City Attorney related to Environmental Assessment Worksheet process 2. DRAFT ordinance establishing Planned Unit Development District for AutoMotorPlex of Medina 3. DRAFT resolution authorizing publication of the ordinance by title and summary 4. DRAFT resolution granting preliminary and final plat approval for Loram First Addition 5. DRAFT resolution grating site plan review approval for AutoMotorPlex of Medina 6. Excerpt from 11/1/2016 City Council minutes 7. Comment received from J. Lane (11/30/2016) 8. Engineer Comments dated 10/24/2016 9. Landscaping comments dated 12/1/2016 10. Plans dated 10/24/2016 (architectural dated 9/23/2016; site plan, grading, landscaping dated 11/30/2016) 11. Plat AutoMotorPlex Page 4 of 4 December 6, 2016 PUD General Plan, Plat, Site Plan Review City Council Meeting Kennedy Graven CHARTERED Ronald H. Batty 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9262 telephone (612) 337-9310 fax rbatty@kennedy-graven.com http://wwvv.kennedy-graven.com MEMORANDUM To: Mayor and Members of City Council From: Ron Batty, city attorney Date: December 1, 2016 Re: EAW for AutoMotorPlex Immediately prior to its meeting of November 1, 2016, the city council received a letter on behalf of the owner of property near the site of the proposed AutoMotorPlex. The letter alleged that because of the size and scope of the project, an environmental assessment worksheet (`EAW") may be required before the city may act on the applications. Following 2-1/2 hours of public testimony and discussion that evening, the city council tabled consideration of the applications for the project to allow the city attorney an opportunity to review the matter and for other reasons. I have researched the issue and have concluded that an EAW is not mandatory before city council action on these applications. Minnesota Administrative Rules Section 4410.4300 concerns mandatory EAW categories. Subparts 2 through 37 list specific types of projects and the size thresholds above which an EAW is required. Discussion with the author of the letter confirms that the use category potentially at issue is Subp. 14 which includes industrial, commercial or institutional facilities. A distinction is made between these uses and a warehousing or light industrial facility. "Commercial" and "institutional" are not defined terms. "Light industrial facility" is defined to mean a subcategory of industrial land use with a primary function other than manufacturing and fewer than 500 employees. "Warehousing facility" means a subcategory of industrial -commercial land use that has as its primary function the storage of goods or materials but may also include other uses such as office space or sales in minor amounts. 491007v1 RHB ME230-640 EAW for AutoMotorPlex Memo Page 2 The threshold for a mandatory EAW for an industrial, commercial or institutional use in a city of the fourth class (Medina's classification based on a population of less than 10,000) is 200,000 square feet. The threshold for a light industrial or warehousing facility is 300,000 square feet. The proposed AutoMotorPlex facility will include 212,540 square feet of garage space and 26,125 square feet of retail space. Based on the uniqueness of this use, I do not believe it fits neatly into any of the land use categories listed in the Section 4410.4300. It is clearly not an industrial or institutional use. It also cannot be considered commercial because the ordinance rezoning the site to Planned Unit Development specifically enumerates the allowed uses and states that no commercial activities shall be permitted in the auto condos, which constitute almost 90 percent of the facility by square footage. If forced to characterize the use, it seems to most closely resemble a warehousing facility since it will be used primarily for the storage of vehicles. The size of the proposed facility is less than the threshold of 300,000 square feet necessary to trigger a mandatory EAW for a warehousing facility. While the city council is free to exercise its discretion to order an EAW if it believes the project poses significant environmental risks which might be better addressed through the type of review an EAW offers, I see no basis for determining that an EAW for this project is mandatory. RHB:peb 491007v1 RHB ME230-640 CITY OF MEDINA ORDINANCE NO. ### AN ORDINANCE ESTABLISHING A PLANNED UNIT DEVELOPMENT DISTRICT FOR "AUTOMOTORPLEX OF MEDINA" AND AMENDING THE OFFICIAL ZONING MAP THE CITY COUNCIL OF MEDINA, MINNESOTA ORDAINS AS FOLLOWS: Section 1. The City of Medina received a request to change the zoning classification of the following legally described property (the "Property") to Planned Unit Development: Lot 1, Block 1, Loram First Addition, Hennepin County, Minnesota. Section 2. Based on the written and oral record before the Planning Commission and City Council during review of the request as well as all additional testimony submitted to the City, the City Council has found that the proposed rezoning of the Property to Planned Unit Development is consistent with the Comprehensive Plan and serves the purpose of the Planned Unit Development district. Section 3. The official zoning map is hereby amended to rezone the Property to PUD, Planned Unit Development. The zoning amendment is depicted on the map in Exhibit A, attached hereto. Section 4. The AutoMotorPlex of Medina Planned Unit Development General Plan is hereby approved. A. All entitlements, including but not limited to, allowed uses, dimensional requirements, setbacks and development standards established within this PUD District are hereby set forth by the AutoMotorPlex General Plan dated incorporated herein by reference as Exhibit B and as may be modified by this ordinance B. Any standards not specifically addressed by this Ordinance shall be subject to the requirements set forth by the City of Medina Zoning Ordinance, including the Business Park zoning district and other relevant standards. Section 5. Allowed Uses. The allowed uses within the PUD District shall include the following: A. Auto Condos. The permitted use of Buildings 1-3, 6-12, and those portions of Buildings 4 and 5 identified as "Auto Condo' shall be private storage and private leisure by the owner(s) of such space. No commercial activities shall be Ordinance No. ### 1 DATE permitted in the auto condos nor shall any auto condo be ever occupied for residential purposes. B. Retail Space Permitted Uses. The following uses are permitted within those portions of Buildings 4 and 5 identified as "Retail:" i. Retail and showrooms ii. Automobile/motorsports repair, service shops, and auto body shops iii. Automobile/motorsports detailing iv. Automobile/motorsports sales (interior showroom only) v. Office vi. Museum vii. Fitness Center viii. The following uses may also be permitted, following review of parking availability by City staff and provision of additional parking if determined to be necessary by the City: a. Coffeeshop/Sandwich shop b. Meeting and assembly space C. Allowed Accessory Uses. The following accessory uses are permitted, provided such use is ancillary to a use permitted within the PUD district: i. Off-street parking and loading ii. Repair or processing in connection with a permitted use, provided it does not occupy more than 20 percent of the floor area of the principal use Essential Public Utility and Service Structures iv. Signs, subject to the requirements of the sign ordinance v. Solar equipment, if affixed to a structure, and in compliance with relevant requirements. vi. One security/caretaker dwelling provided City public safety staff are notified of such dwelling and all relevant building code requirements are met. D. Car shows and similar exterior assemblies and events. Car shows and other exterior assemblies and events with greater than 200 vehicles or 400 people (whichever is more permissive) are not a permitted use as of right under the planned unit development. Such events may be permitted by the City through the City's special event permit process a maximum of one time per calendar month. Review and approval/denial of such events shall be subject to the provisions of the Special Event ordinance and such additional conditions as the City deems necessary to protect the public health and safety. Such events shall be subject to the following limitations in addition to others determined appropriate by the City during review of the special event permit: i. Parking provisions on other property shall be memorialized in a manner acceptable to the City. ii. Events with 200 vehicles or 400 people (whichever is more permissive) or fewer shall be permitted without a special event permit, provided such events Ordinance No. ### 2 DATE do not require Special Services as defined in the Special Event Permit ordinance The City may consider increasing the number of special events if it finds that such events have not adversely affected the public health, safety, or welfare, or caused a nuisance and that additional events are not likely to negatively impact the use and enjoyment of public streets or neighboring property. iv. Notwithstanding anything herein to the contrary, additional special events may be permitted for marketing purposes until December 31, 2023 or building permits are issued for all of the buildings, whichever occurs first. During such time, events on the Property shall be subject to the following standards: a. Events with greater than 1000 people on -site or 500 vehicles, whichever is more permissive, shall occur no more than one time per calendar month. b. Special events shall be limited to 16 per calendar year. c. Events with 350 vehicles or 700 people (whichever is more permissive) or fewer shall be permitted without a special event permit, provided such events do not require Special Services as defined in the Special Event Permit ordinance. Section 6. Lot, Setback, and Building Size Requirements. Lot, setback, and building size requirements shall be as represented on the PUD General Plan and shall abide by the requirements of the Business Park zoning district. Section 7. Design and Development Standards. All standards not specified by this ordinance are to be the same as found in the Medina Zoning Ordinance for the Business Park zoning district. The following deviations from the underlying performance standards are hereby in place for the AutoMotorPlex of Medina Planned Unit Development: A. Building Materials and Design shall be consistent with the materials and design displayed in the materials submitted on 9/23/2016 in connection with the general plan of development. i. Engineered wood lap siding shall be a permitted primary building material as displayed. ii. Exterior materials shall incorporate glass and stone or brick in an amount equal to or greater than displayed in the general plan, approximately 26% of Buildings 4 and 5 and 14% of remaining buildings. B. Garage doors. i. Garages doors are permitted to exceed 20% of the building exterior as displayed in the general plan of development. ii. Garage doors shall be decorative in nature, including wooden appearance and incorporation of windows and other architectural elements. C. Outdoor Lighting. i. Exterior light fixtures shall be downcast with no floodlighting permitted. Ordinance No. ### 3 DATE ii. Lighting levels at the western and eastern property lines shall be limited to 0.0 foot-candle, and lighting levels at the northern and southern property lines shall be limited to 0.5 foot-candle. D. Parking. i. The required number of off-street parking spaces shall be permitted to be reduced to fewer than would be required by minimum parking requirements, as shown upon the general plan of development. ii. The reduction of off-street parking spaces is permitted because opportunities exist to park additional vehicles within the AutoMotorPlex of Medina site. However, such opportunities are anticipated to be within fenced and gated portions of the site. If the City determines, in its sole and absolute discretion, that the proposed number of parking spaces is insufficient, the owner(s) shall stripe additional parking spaces and remove or relocate gate(s) or otherwise make the spaces available to users of the retail space. Section 8. The City of Medina Zoning Administrator is hereby directed to publish and place this ordinance into effect and to make the appropriate changes to the official zoning map of the City of Medina to reflect the change in zoning classifications as set forth above only upon recording of the Loram First Addition plat. Section 9. A copy of this Ordinance and the updated map shall be kept on file at the Medina City Hall. Section 10. This Ordinance shall be effective upon its passage, recording of the Loram First Addition plat, and subsequent publication. Adopted by the Medina City Council this day of , 2016. CITY OF MEDINA By: Bob Mitchell, Mayor Attest: By: Published in the Crow River News on this day the of , 2016. Ordinance No. ### 4 DATE Member _ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016-## RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. ### BY TITLE AND SUMMARY WHEREAS, the city council of the city of Medina has adopted Ordinance No. ### an ordinance establishing a planned unit development district for "AutoMotorPlex of Medina" and amending the official zoning map; and WHEREAS, Minnesota Statutes § 412.191, subdivision 4 allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the ordinance is six pages in length and includes a map; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the city clerk shall cause the following summary of Ordinance No. ### to be published in the official newspaper in lieu of the ordinance in its entirety: Public Notice The city council of the city of Medina has adopted Ordinance No. ###, an ordinance establishing Planned Unit Development (PUD) District for AutoMotorPlex of Medina. The ordinance rezones property east of Arrowhead Drive and north of Hamel Road which is proposed to be developed as the AutoMotorPlex to PUD. The full text of Ordinance No. ### is available from the city clerk at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the city of Medina that the city clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a full copy of the ordinance in a public place within the city. Resolution No. 2016-## DATE Dated: DATE. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 DATE Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2016-## RESOLUTION GRANTING PRELIMINARY AND FINAL PLAT APPROVAL FOR LORAM FIRST ADDITION WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Loram Maintenance of Way, Inc. (the "Owner") owns property located east of Arrowhead Drive and north of Hamel Road (the "Property"), which is legally described in Exhibit A, attached hereto; and WHEREAS, Medina MotorPlex, LLC (the "Applicant") desires to purchase a portion of the Property and has requested preliminary and final plat approval in order to combine and subdivide the Property; and WHEREAS, the Planning Commission held a duly noticed public hearing on the plat on October 11, 2016; and WHEREAS, the City Council reviewed the proposed plat at the November 1, 2016 meeting; and WHEREAS, the City Council has made the following findings of fact with regards to the requested plat: (a) The proposed subdivision is consistent with the Comprehensive Plan and is not premature, as defined in Section 820.28. (b) The physical characteristics of this site appear suitable for the type of development contemplated and the design of the subdivision is not likely to cause environmental damage or cause public health problems. (c) The proposed parcels meet minimum lot size standards and the density of development is consistent with City regulations. (d) The design of the subdivision will not conflict with public or private streets, easements or right-of-way. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants preliminary and final plat approval for the plat subject to the following terms and conditions: 1) The Owner and Applicant shall address all comments of the City Attorney and abide by the City Attorney's recommendations related to title issues and recording procedures. 2) The Owner and Applicant shall grant to the City a trail easement 10 feet in width along the Arrowhead Drive and Hamel Road rights -of -way. In -lieu of additional land dedication for parks and trails purposes, the Applicant shall also construct a minimum of Resolution No. 2016-## DATE 1600 linear feet of trail along Arrowhead Drive. Such trail shall be constructed per City specifications and shall, at the least, extend along the northern 300 feet of the Property and along Arrowhead Drive to the parking lot located on property to the north. 3) The plat shall be updated to dedicate all easements recommended by the City Engineer. 4) The plat shall be recorded within 120 days of the date of approval or such approval shall be considered void, unless a written request for a time extension is submitted by the Applicants and approved by the City Council for good cause. 5) The Owner acknowledges that the plat creates a portion of Lot 2 which is not accessible from the remainder of the lot and that such situation is based on their own action and will not create justification for future wetland impacts or variances. 6) This approval shall be contingent upon the Applicant entering into a development agreement in a form and of substance acceptable to the City to ensure compliance with the conditions noted herein as well as other relevant requirements of City ordinance and policy. 7) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the plat and related documents. Dated: DATE. By: Bob Mitchell, Mayor Attest: By: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 DATE EXHIBIT A Legal Description of the Property That part of the Southwest Quarter of the Northwest Quarter of Section 11, Township 118, Range 23, lying Vilest of the Vilest line of the East 602 feet of said Southwest Quarter of the Northwest Quarter, which lies South of a line drawn Easterly parallel with the North line of said Southwest Quarter of the Northwest Quarter, from a point on the West line of said Southwest Quarter of the Northwest Quarter distant 528 feet Southerly from the Northwest corner of said Southwest Quarter of the Northwest Quarter. Together with: That part of the Vilest Half of the Southwest Quarter of Section 11, Township 118, Range 23, described as beginning at the Northwest comer of said Southwest Quarter; thence Southerly along the West line of said Southwest Quarter a distance of 386.41 feet; thence Easterly parallel with the North line of said Southwest Quarter a distance of 368 feet: thence Southerly parallel with said West line to the center line of Hamel Road; thence Easterly along said center line to the intersection with the West line of the East 602 feet of said West Half of the Southwest Quarter: thence Northerly along said West line of the East 602 feet to said North line of the Southwest Quarter: thence Westerly along said forth Dine to the point of beginning. Together with. That part of the Southwest 114 of Section '11, Township 118 North, Range 23 West of the 5th Principal Meridian, descnbed as follows: Commencing at a point on the Vilest line of said Southwest 114 distant 386.41 feet South of the Northwest comer thereof. which point is the point of beginning of the tract of land to be descnbed; thence East, parallel to the North line of said Southwest 114, a distance of 368 feet; thence South, parallel to the West line of said Southwest 114. to the center line of the County Road No. 9 (Hamel Road): thence Southwesterly, along the center line of said County Road, to a point on the West line of said Section 11 distant 434.65 feet South from the point of beginning; thence North, a distance of 434.65 feet, to the point of beginning, except the Southerly 33 feet and the Westerly 33 feet thereof, according to the United States Government Survey thereof and situate in Hennepin County. Minnesota. Resolution No. 2016-## 3 DATE Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2016-## RESOLUTION GRANTING SITE PLAN REVIEW APPROVAL FOR AUTOMOTORPLEX OF MEDINA WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Medina MotorPlex, LLC (the "Applicant") intends to purchase property located east of Arrowhead Drive and approximately 400 feet north of Hamel Road (the "Property"), which is legally described in Exhibit A, attached hereto; and WHEREAS, the Applicant has requested approval of a site plan review to allow construction of twelve structures to contain 212,540 square feet of private auto condominiums and 26,125 of commercial space; and WHEREAS, the Planning Commission reviewed the requested site plan at a public meeting on October 11, 2016 and recommended approval subject to certain conditions; and WHEREAS, the City Council reviewed the request for compliance with relevant city requirements and policies at the November 1, 2016 meeting. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby approves the AutoMotorPlex of Medina site plan review subject to the following terms and conditions: 1) Site Plan Review approval is contingent upon rezoning of the Property to Planned Unit Development and recording of a plat to subdivide the Property from surrounding lands. 2) The Applicant shall construct improvements as displayed on the plans received by the City on 10/3/2016 and 10/24/2016, except as modified herein. 3) The Owner shall enter into a development agreement in a form and of substance acceptable to the City to ensure compliance with the conditions noted herein as well as other relevant requirements of City ordinance and policy. 4) The Owner shall submit a letter of credit to ensure completion of required site improvements. 5) This approval shall be valid for three calendar years for Phase I and seven calendar years for Phase II. The Applicant may request a permit to construct Phase II within this time frame without obtaining Site Plan Review approval. 6) The Applicant shall meet the recommendations of the City Engineer dated 10/25/2016, and shall grant easements as recommended by the City Engineer. Resolution No. 2016-## DATE 7) The landscaping plan shall be updated as recommended by the City Engineer in order to provide year-round opaque screening along Arrowhead Drive, to improve species diversification, and to lower potential conflict with adjacent trail and powerlines. 8) The Applicant shall provide a plan identifying the location of additional parking areas and an agreement that will provide such parking for the retail uses upon the request of the City. 9) Uses in the "retail" buildings shall be limited to the uses described below. No use requiring more parking than a retail use shall be permitted unless provisions are made to provide additional parking. a. Retail and showrooms b. Automobile or motorsports repair, service shops, and auto body shops c. Automobile detailing d. Automobile or motorsports sales (interior showroom only) e. Office f. Museum g. Fitness Center h. Coffeeshop/Sandwich shop (provided adequate parking is provided) i. Meeting and assembly space (provided adequate parking is provided) 10) Auto condos shall be limited to personal use and no commercial activity may be permitted within the condos. 11) The auto condos shall never be occupied for residential purposes. A caretaker dwelling may be permitted on the Property if meeting relevant building code requirements. 12) Garage doors shall be decorative in nature, including materials with a wooden appearance and incorporation of windows and other architectural elements, and shall be subject to approval by City staff. 13) The Applicant shall submit a lighting plan which shall limit lighting levels to 0.0 foot- candle at the eastern and western property lines and 0.5 foot-candle at the northern and southern property lines. 14) The Applicant shall enter into an agreement with the City related to maintenance of the private hydrants within the site. 15) Upland buffers shall be established fully around all wetland areas on Lot 1, including required vegetation, signage and easements. 16) The Owner shall meet the recommendations of the City Engineer, Fire Marshal, and City Attorney. 17) Emergency vehicle circulation, fire lane construction, and "no parking — fire lane" signage shall meet the requirements of the Fire Marshal and City Engineer. 18) The declaration for the condominium, and the articles of incorporation, bylaws and rules and regulation of the association, shall (a) bind the association and all owners of units to Resolution No. 2016-## 2 DATE the terms of the Development Agreement, (b) provide that the terms thereof that incorporate the provisions of the Development Agreement not be amended without the approval of the City of Medina, and (c) be subject to the approval of City staff and the City Attorney. 19) The Owner shall obtain all necessary permits and approvals, including but not limited to Elm Creek Watershed Management Organization, the Minnesota Department of Health, the Pollution Control Agency, Metropolitan Council, Hennepin County Engineer, and other relevant agencies. 20) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the PUD, plat, site plan and other relevant documents. Dated: DATE. By: Bob Mitchell, Mayor Attest: By: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 3 DATE EXHIBIT A Legal Description of the Property Lot 1, Block 1, Loram First Addition, Hennepin County, Minnesota Resolution No. 2016-## 4 DATE Medina City Council Excerpt from 11/1/2016 Meeting Minutes AutoMotorPlex — PUD General Plan of Development; Plat; Site Plan Review — East of Arrowhead Drive, North of Hamel Road (7:24 p.m.) Mitchell explained the path that this item has taken thus far through concept review by the Planning Commission and City Council and then a public hearing held by the Planning Commission. He noted that although this is not a public hearing, he would allow some brief comments from the public tonight. Finke presented a request for the development of an AutoMotorPlex which would entail 212,000 square feet of finished garages to be used for automotive enthusiasts as well as a smaller portion to be used for retail, noting that the applicant currently operates a similar facility in Chanhassen. He stated that various land use requests would be necessary to allow for development of this nature including a rezoning to a PUD, a plat, and a site plan review. He stated that the property is guided business/business park, noting that the PUD would allow for flexibility to allow for this unique use as well as provide additional benefits. He identified the subject site and displayed the site plan and landscaping plan proposed by the applicant. He provided proposed architectural drawings and photographs. He stated that although the City is going through the process of updating the Comprehensive Plan, this area has not been proposed to change uses. He stated that there are 12 buildings proposed and the layout is generally arranged to meet the business park zoning district, which would be the underlying zoning district. He reviewed the proposed setbacks and landscaping, noting that the proposed landscaping would meet the opacity requirements. He stated that staff recommends improvements for parking circulation near the retail area. He stated that the applicant is seeking flexibility under the PUD for the architectural materials as the applicant would like to use a more residential type material, lap siding, rather than the typical business park materials. He reviewed the proposed parking for the retail site and noted that the applicant believes that less parking would be needed than what is typically required because of the specialty use. He stated that there would be additional informal parking space available and noted that the site would have a gate for entry. He stated that the applicant does host special events, such as cars and coffee, at their Chanhassen location and provided additional information on the events. He stated that the applicant is working to secure shared parking agreements with Loram and Hennepin County and is also working to create a trail that would connect the shared parking areas to the site that could be used for the events. He stated that the applicant proposed to hold 16 events throughout a one-year period and noted that big events would be limited to once per month. He advised that staff would recommend regulating the special events through a special events permit which would allow additional control should the City need it. Pederson referenced the trail plans and asked if the proposed trail had been included on the Master Parks and Trails Plan. Finke agreed that there was a trail included on the Master Plan and that is why the Park Commission recommended that easement be provided. Mitchell asked if Loram is considered a co -applicant as they are the land seller. Finke stated that Loram is selling the subject site and is involved but is not a co -applicant. Anderson asked if there is a formal agreement with Loram for the shared parking. Finke stated that the applicant has stated that they do have an agreement with Loram and noted that staff would recommend that the agreement be formalized should this move forward. 1 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Mitchell asked for clarity on the type of material used for the garage doors. Finke explained that the requirement would be that any garage doors visible from the outside of the site would have a more decorative nature and that is why two different materials were shown. He described the path the Council should take tonight in their consideration, noting that the PUD should be the first item as the other items would be contingent upon that rezoning. He stated that the Planning Commission held a public hearing and recommended approval with a vote of 5-1; reviewing some of the recommended conditions that the Commission suggested. He noted that the applicant has made adjustments to their application in order to incorporate the comments of the Commission. Anderson referenced potential parking at the Hennepin County site and asked if there is written confirmation from Hennepin County in regard to that parking. Finke stated that the parking has not yet been approved by Hennepin County, noting that it seems that agreement may be achievable but the negotiations have not yet been completed. Martin referenced a letter that was placed on the dais for the Council from Maslon which states that an EAW may be required. Batty stated that is an important issue to further explore. If this project meets the definition, the threshold would be 200,000 square feet, and this application exceeds that size. Martin asked for information on the required setbacks. Finke explained that the underlying zoning district would be looked to as a starting point but under a PUD there could be flexibility provided in exchange for going above and beyond in other areas. He stated that the underlying zoning district would require a 100-foot setback from a residential zoning district, noting that with 70 percent opacity landscaping screen the setback could be reduced to 75 feet which would include 40 feet of right-of-way and a 35-foot setback. It was noted that the landscaping would be within the 35-foot setback. Martin referenced the recommendations and suggested that recommendation number one refer to the updated plan. She referenced recommendations seven and eight and asked if the specific requests of the Planning Commission should be reflected. Finke stated that the revised landscaping plan was completed in an attempt to meet the recommendations of the Planning Commission. He provided additional details on the updated landscaping plan. Martin referenced recommendation number 11 and asked why a permit would not be required for events with 400 people or less. Finke stated that is a recommendation and noted that the guides were developed with what staff believes the site could handle internally. He noted that a special events permit can be triggered by events with 200 or more people. Martin stated that if the Council proceeds with this development, perhaps special events over 200 people should follow the permit process or perhaps events that require parking outside of the site trigger a permit. She referenced a comment in the staff report regarding signing 2 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Arrowhead as no parking if there is no trail constructed and asked why that would not be done regardless of the trail construction. Finke explained that staff would only allow for parking along Arrowhead if there is an alternative for pedestrian traffic, which could be provided by a trail. Martin stated that it seems the main item for discussion would be regarding the special events and it seems that the applicant would be deemed responsible for determining whether or not they need a permit for the event. She noted that the developer should also be in charge of enforcement within the boundaries of the site if a permit is not sought for a special event. Martin asked who would pay for the special event permits. Finke stated that Arrowhead is a County road but the County has stated that they would be willing to follow the City's lead on parking as the City would be in charge of enforcement activity. He agreed that although the road is not set up to allow parking at this time, the County is planning to resurface the roadway in 2017 and the roadway could then possibly support on - street parking. Martin suggested that another condition be added, should this be approved, that the declaration for the condominium and articles for the association would have to bind the association and owners, in addition to the applicant, to the terms of the development agreement. Mitchell stated that it is his understanding that the drainage from the central site travels due north to the wetland northeast of this site and eventually enters Elm Creek. He asked, and received confirmation that, the drainage would travel to the center of the site rather than travel to the east. He stated that he is concerned with the screening to the west and asked if a berm is included. Finke replied that the landscaping plan does not include a berm to the west as there is not much room in that area. Mitchell stated that even a three or four -foot berm would provide screening. He noted that staff and the Council have received calls and emails expressing concern that the events could eventually have 3,000 to 4,000 people. He stated that the shared parking agreements and a trail connection would help to ensure that the parking is manageable. He agreed with the comments of Martin regarding the items that would trigger the need for a special events permit. He stated that it is standard for developments to provide trail easements and noted that he would like to see the trail easements provided along the Loram property and the potential AutoMotorPlex property. He noted that he would not require the trail portions along Hamel Road in front of Loram to be constructed now, or even the portion in front of the AutoMotorPlex but would want to see the paved trail connecting to the parking area. Pederson stated that he believed that written agreements that are renewed each year should be required for the shared parking areas. He stated that he would like to review this as two separate items, first the PUD and then the events rather than intermixing the issues. Cousineau agreed with the comments of Pederson. She stated that the special events seem to be an inherent part of the development but believed that the development could occur without the special events. 3 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Anderson stated that the special events are not traditional special events held once per year and therefore believed that the special events should be included in the discussion as the two are inexplicably linked. He stated that he would even go further to say that without the special events the applicant would not move forward. Bruno Silikowski stated that he has had the benefit of meeting with the Planning Commission and City Council earlier this summer and again through the public hearing with the Planning Commission and has integrated the comments he received. He noted that there is a berm proposed that staff is reviewing. He stated that there could be worse developments in that place, noting that this is a high quality, high integrity development that a lot of people are excited about. He referenced the property tax base noting that this site would typically have a tax base value of $4,000,000 or $5,000,000 and stated that this site will have a value of $40,000,000 or $50,000,000 once it is built out. He stated that tax base value will help to decrease pressure on residents for taxes and noted that the site will also have a low impact on utilities, such as water and the school district, compared to residential development. He noted that typically there would be less than 12 people on site with the exception of special events. He stated that the special events have worked well in Chanhassen and has letters of recommendation from the Mayor and City Manager in Chanhassen. He noted that the special events will also bring in business and customers to the local businesses. He played a short video of the Chanhassen site and provided photographs to provide additional examples noting that they intend to use the wood design for all the garage doors. He noted that the retention pond that will be constructed near the wetland would be four acres in size and although the maximum impervious surface allowed is 70 percent, this proposed site would have 60 percent impervious surface. He provided the event management plan, highlighting the flow of traffic through the site. He stated that they do hire and pay the police to work with them on special events. He believed that the traffic flows could be managed for the three to four hours one Saturday per month for the larger events. He stated that the Loram site has a capacity of 400 vehicles as does the adjacent Hennepin County lot which is a total of 800 stalls. He stated that he does not intend to make these events larger than Chanhassen and would like to keep the events smaller in order to focus on quality rather than quantity. He highlighted the current path that water takes to drain from this site and explained how they would propose to manage the storm water for the site to dramatically improve the existing conditions. He provided the landscaping plan, noting that the landscaping will equate to 8 acres in addition to the four -acre retention pond in the center of the site. He described the screening that would be provided to create a "living fence" as well as a tree -lined berm. He stated that they have received the request to create a bike trail that would travel from the Loram parking lots to the site and he believed that they have created a plan that could be implemented, noting that they would continue to work with Finke on the details. He stated that when he approached staff, Finke suggested that the PUD would make the most sense. He provided a summary of the benefits the site would create through the PUD. Johnson asked the number of events that the site in Chanhassen holds per year. Silikowski stated that the Chanhassen site is allowed 15 events throughout the year, noting that includes the monthly cars and coffee events as well as the charity events. Martin stated that this development looks very nice compared to what could potentially be developed on the site. She stated that the applicant has done a great job with the landscaping and architectural design. She noted that her biggest concern is with traffic congestion, potential parking along Arrowhead, and the impacts that the events could have on the adjacent residential development. She asked how the applicant would make her feel comfortable that the Council will not receive complaints from residents. She stated that there have been a lot of 4 Medina City Council Excerpt from 11/1/2016 Meeting Minutes compliments and positive comments received from Chanhassen folks but noted that site is in a larger business park area while this site is neighboring a rural residential area. Silikowski stated that 99.5 percent of the time the site would have a low amount of use. He stated that there is residential development abutting the Chanhassen site and noted that there were similar concerns when this development came into Chanhassen that have been dissuaded. He noted that people fear the unknown. He stated that the charity events may have 200 to 300 cars with 700 to 1,000 people and stated that those events are totally encompassed within the site. He stated that this site is 20 percent larger than the Chanhassen site. He stated that summer nights would be another event with typically 50 people, and noted that there could be 160 to 170 owners on site and, if their families came with them, there could be 700 people all contained on the site. He stated that the cars and coffee events are larger events, noting that people from the community come to the events and can walk. He stated that he intends to limit the number of people for events in order to ensure the quality of events. He stated that this would be private property and the event size can be limited at the gate. Cousineau asked if the events are finite, meaning that the hours are set from 7:00 a.m. to 11:00 a.m. and people are limited to coming and going at those times. Silikowski replied that a count is kept at the gate and traffic can be denied. Anderson stated that Carver County has stated that the cars and coffee events can have 2,000 to 3,000 people. Silikowski stated that could be true. Anderson reviewed the space necessary for parking for spectators, noting that on street parking would require 20 feet per car. Richard Copy, project engineer, stated that a study was done on parking which was submitted to the City. He stated that the Loram site has 350 spaces and is adding an additional 50 spaces next spring; Prairie Drive has parking available on both sides of the street and can accommodate almost 400 vehicles; the Hennepin County parking lot has 425 spaces available; and Arrowhead Drive using both sides could accommodate 220 spaces. He stated that the site has 400 to 500 spaces available, which combine with the other spaces, would provide a total of 1,800 to 1,900 stalls. Martin asked about the type of agreements that have been, or will be secured, for parking. Silikowski stated that there is a written agreement with Loram and they are attempting to secure an agreement with Hennepin County. He noted that the Loram agreement would be renewed annually. Mitchell stated that if the parking is full, people would simply not be allowed to come to the event similar to any other use. He stated that small events would be contained onsite while larger events would need to utilize the shared parking areas. Anderson referenced Prairie Drive and asked how that roadway could support that amount of parking. 5 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Scherer stated that Prairie Drive is wider to accommodate the large emergency vehicles coming from the County site and was unsure about allowing parking for events on the roadway and would not recommend parking on both sides of the roadway. Anderson stated that people will not simply park in the shared parking areas and would then park on Hamel Road or Arrowhead north of Highway 55 and would then have to cross the highway. He stated that he did visit the Chanhassen site the previous Saturday, when there was not an event, and the site was dead. He stated that although the site will not be busy the majority of the time, the busy time will be Saturday morning when the people of Medina are relaxing or riding their bikes or horses. He stated that the Chanhassen site is perfect for the business as it is a business park. Rob Crawford, resident on County Road 24, stated that he is opposed to the cars and coffee event. He stated that he could support the development without the event. He stated that a big part of the cars and coffee event is the drive off. He referenced a YouTube video in which a vehicle loses control as it leaves the site. Chris Peterson, 4130 Fescue Drive, referenced a letter that residents received in the mail speaking of how dangerous the event is. He stated that he is not worried about the event and does not believe it will be dangerous. He stated that this project would create a huge tax base (unheard of for this size) and a site that would only be busy for four hours once per month. He stated that a lot of people in the community want to take their family to this type of event and the people that come into the community will bring commerce to the local businesses and will then leave. He stated that while he understands the fear mentality, he believes that the benefit will be substantial. Andy Jacobson, spoke in representation of Dellcroft Farms, noting that he has submitted a written letter of the property owner's comments. He acknowledged the low number of events but compared that to the Vikings holding eight home games per year. He stated that while the developer can control traffic on their site, they cannot control traffic off of their site. He referenced a letter dated October 6th from the County Engineer which states that Arrowhead was inadequate for safe on -road parking. He believed it is inappropriate to have on -street parking in rural residential area. Howard Rossten, stated that he is also an attorney representing Del!croft Farms, noting that there are certain categories that trigger the need for an EAW and for a community like Medina there are certain requirements that trigger the need for an EAW. He noted that once the triggers occur the Council cannot take action without an EAW. He noted that the specific reference can be found under Chapter 44.10.4300 subpart 14. Susan McNaughton, 3882 Chippewa, stated that although the design is beautiful, the train will cause additional problems with the traffic. She stated that she lives in the country to enjoy the country and does not support the request. Josh Molnar, 1082 Oak Circle, stated that he is present to represent cyclists. He distributed a map which highlights the amount in which people bike in the community, without bike trails. He stated that there are probably 20,000 to 25,000 times in which people cycle on Hunter Drive North. He stated that there are no shoulders or bike trails and with that amount of bicycle traffic, the event traffic would be an issue. He stated that he is against the proposal because of the safety issues noting that he moved to Medina simply to be able to cycle. 6 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Tom Borman stated that he is part owner of Dellcroft Farms and noted that they are not opposed to the project but simply the special events. He stated that he is unsure that the Council understand the traffic for the special events and asked that the Council study that further. He stated that the issues being raised should be addressed before being considered. Conrad Miller, 2475 Hunter Lane, stated that if the traffic stayed off residential streets, he would support the development. Don Cherrey, Loram, spoke in representation of Loram, stating that they have an agreement to sell the property to the applicant, providing the application is approved. He stated that the land is zoned for business use and he believed this is a good business use. He stated that there is an agreement to provide shared parking on the Loram site. He stated that the use of impervious surface over multiple lots is an innovative method to provide parking. He stated that they are also in agreement to provide the trail connection through their property along Hamel Road to Bridgewater, which is above and beyond the request for the specific parcel. Cindy Piper, 2905 Willowood Farm Drive, thanked the applicant for answering a lot of questions. She stated that she is concerned with safety and specifically the drive offs. She stated that there are horses and biking that occur on the roadway. She asked if there was consideration to purchase additional land to provide parking onsite. She asked if the police have enough staff to manage the activity. She stated that she is against the request. Julie Clennon, 2425 Holy Name Drive, spoke against the request. She stated that these events would not be special, noting that perhaps the first event would be special but the fourth or fifth event would not be special. She stated that people will drive where they want and will not follow Highway 55. Chris Clennon, 2425 Holy Name Drive, stated that the traffic getting to and from these events will have an impact on the whole community. Jim Lane, 2605 Hamel Road, spoke in representation of Ms. Borg who resides at 1400 Hamel Road and has concerns with the wetland and storm water management aspects of this project, specifically whether heavy rainfall events would inundate her property. He stated that the wetland on her property and the impact to that wetland has not been discussed. He noted that the Elm Creek Watershed provided input the previous night and asked for assurance that the storm water management plans presented are appropriate to protect her property. Stremel stated that the storm water management plan does meet the requirements of the City and the Watershed. Mr. Lane stated that construction traffic was not addressed, noting that the phased construction would have an impact on the roads in the community. Brad Steven, Bloomington resident, stated that he is in support of the request. He stated that if you go to the event, you cannot tell that an event is going on. He stated that the events are well policed and enjoyable. He stated that the people that buy the units do not buy them for special events, but simply to have a man cave. He stated that these are not motor heads but are CEO's and leaders in the community. Steve Hines, 4111 Cavanaugh Drive, stated that this property will be developed eventually one way or another. He stated that this proposed development does maintain the rural residential 7 Medina City Council Excerpt from 11/1/2016 Meeting Minutes aesthetic because of the design and also provides a large tax base. He did not believe there would be a safety concern. Michelle Conlon, Plymouth resident, stated that her sons will get up at 7:00 a.m. to get a parking spot. She stated that the special events piece is blown out of proportion. She stated that these are relationship building events for family and friends. She stated that the applicant is a man of his word and he will follow through and there will be enough parking. She asked that the City trust the process and not get bogged down in the small details. Diane Silikowski, Plymouth resident and wife of applicant, stated that the applicant has a passion for exotic cars. She referenced the traffic concerns and noted that she has attended the cars and coffee events. She noted that not everyone comes and goes at the same time, as people gradually come and leave the site with attendance peaking around 9:00 a.m. She referenced the comments made with people leaving the site and revving their engines noting that Bruno has not had control over the Chanhassen site for the past several years because it is managed by an association. She stated that Bruno was working with the police prior to that to ensure that did not happen. She stated that if they did not want that to happen in the City, the police and Bruno could work together to ensure that does not happen. Ken O'Conner, 3712 Hamel Road, stated that he is against the project for the reason of traffic and speed. He stated that there have been two serious car accidents in his front yard, with two fatalities. He stated that Medina is very rural and people love the community for that reason. He did not believe that people would stay on Highway 55. Marcus Genzlinger, stated that he does the marketing for the AutoMotorPlex. He stated that noise is subjective and the slightest noise can irritate someone. He stated that he is very proud to work at the AutoMotorPlex, noting that he manages the social media and invites anyone to look at it because it is so positive. He welcomed the Council to look at the messages he receives, noting that he does not receive complaints. Rick Gorra, Chanhassen resident, states that he abuts the AutoMotorPlex and noted that his neighborhood had the same concerns but those have been dissuaded. He stated that the site is very quiet and he thinks that the City is lucky to have the opportunity. He stated that the site is not as loud as a neighbor mowing their lawn. Tom Sicheneder, 2185 Hamel Road, stated that he and his wife live in a unique location on a hill. He stated that he is concerned with the traffic for those events, as people will take the most scenic route available. He stated that he is against the request and would like to keep Medina a quiet and safe community to live in. Martin stated that there have been a lot of comments regarding preservation of the rural character, noting that there are areas zoned for business and commercial uses and this parcel is zoned for business. She noted that regardless of this application, a large use would occur on the property and if that came in under the zoning regulations, there would be little the Council could do to dissuade the project. She stated that the issues of traffic and strain on resources would exist with any development on this site. She explained that you cannot deny a request simply because you do not like it. She stated that this request is unique in that the developer is requesting a PUD and the application does meet the criteria for a PUD because the concept is unique, provides items above and beyond the zoning requirements, and enhances the wetlands. She stated that the Comprehensive Plan speaks to establishing destination locations where people can gather and define community and noted that in many respects this development 8 Medina City Council Excerpt from 11/1/2016 Meeting Minutes creates and fulfills that desire. She stated that the Chanhassen site speaks to that, as there are men with their sons and wives at the site and these are family events. She stated that this property is slated for some type of business use, an office park or semi -industrial use that could have large amounts of traffic on a regular basis. Mitchell stated that the Council can hash this out tonight to approve the request, hold the discussion and table the request, or deny the request. He stated that the special events permit should be addressed. He stated that the bike trail does not seem to be well described in the conditions and perhaps that becomes item 25. He stated that another question would be whether or not an EAW would be required. Batty stated that there have been two different opinions on whether an EAW would be required. He stated that the question would be whether the project meets the definition and believed that the City would need to determine that before final approval is granted. Finke provided additional information on the trail. Mitchell stated that he would be in favor of the developer paying for the construction of the trail. Martin noted that the developer would not be responsible for the construction of the entire trail but would provide the easements for the remaining portions. Mitchell explained that the park dedication that would be obtained from this could be used for the future construction of the trail. Finke provided additional details on the park dedication and trail easements. Mitchell referenced the special events permit. He noted that the applicant states that their site is big enough for small events and can accommodate the parking within the site. He stated that for those instances he believes that a permit should not be required. He stated that if off -site parking is needed, then a permit should be required. He stated that if the off -site parking is full, people would simply not be able to attend the event. He noted that he would not be in favor of parking on Arrowhead. Martin agreed that she would not support parking on Arrowhead. Pederson stated that typically parking is only allowed on one side of the street within developments. Anderson asked if the no parking could be extended to Hamel Road. Mitchell stated that he would support no parking on Hamel Road as well. He stated that if the events become too much of a hassle then the City simply does not allow the permits. Cousineau asked if the City can deny permits, or whether the permits would be necessary as a condition of approval. Batty explained that the idea of the special event permit stemmed from the position of staff that the special events would not be one of the uses, or rights, that came with the PUD. He stated that staff's view of using the special event permit is that the events are not a right that come with the PUD and implies that the business may not get special events permits in the future. He 9 Medina City Council Excerpt from 11/1/2016 Meeting Minutes stated that perhaps events could be handled onsite and therefore would not be an issue. He referenced the parking mentioned on Prairie Drive and Arrowhead Drive, noting that those parking stalls mentioned may not be supported by the City, and the potential arrangement with Hennepin County for shared parking on their site has not been finalized. He stated that staff would appreciate some feedback on the issue of whether the Council wants to embed conditions and how the special events are handled into the PUD and Development Agreement, or whether the Council wanted to govern the events through special event permits. He noted that different conditions can be imposed on the special event permit, as conditions are known over time. Mitchell stated that the absolute right to special events should not be embedded into the PUD. Pederson agreed that the issues should be two separate considerations. Anderson stated that he believes that the language for special events should be embedded into the PUD. Mitchell explained that if that is done, the developer then would have a right to the events. Pederson stated that if the events are maintained through special use permits that would leave the discretion to Belland, which he believed would be a good choice. Belland agreed that the special event permit allows the City to adjust the conditions and terms as time goes on and more knowledge is gained. He noted that if additional police presence is required, that would become a condition of the permit and would be at the cost of the applicant. Martin asked what would trigger a special event permit. Belland stated that events of 200 people or more would require a special event permit, as would a request for police presence or traffic control. Martin asked if additional language should be added to the PUD which specifies that a special event permit would be required if the triggers are met. Batty stated that perhaps 400 people is not the right trigger for this site. Finke stated that it seems that the site could accommodate 400 people onsite and therefore would not require a special events permit. He used the example of a religious institution that has 1,000 seats and therefore does not require a special event permit for normal assembly. Martin stated that she likes the development from an architectural standpoint and a transition standpoint, noting that this would also fill the desire for a destination location the City has been seeking. She explained that the City also has more control over this request compared to the level of control that the City would lack in another request that could come in for this building. She stated that if this were an office or industrial use, traffic would be coming and going at multiple times throughout each day. Anderson stated that perhaps traffic for that type of business would only access Highway 55. 10 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Martin stated that if she were a business owner in Uptown Hamel, she would want the people to flow to her business. She stated that her concern would be with parking as that is what makes the request seem unsafe, or unfair, to the neighbors. Finke stated that the parking along Arrowhead would be relatively small in terms of the big picture. Martin stated that perhaps there is a charity event that would benefit the community and for that event perhaps parking would be allowed on Arrowhead. She believed the request would need to be tabled in order to review whether or not an EAW would be required. Anderson stated that the EAW issue needs to be investigated and also asked that staff rewrite the conditions that were discussed tonight with the input of the developer. Mitchell stated that he is in favor of the request, with the direction for staff to work out the remaining details. He asked for input from the Council, as he would not want to see the Council ask the applicant and staff to work together to simply deny the request in two weeks. Pederson stated that he is ultimately in favor of the project, noting that the City has an excellent police department that will be able to regulate the special events. He noted that the applicant can also provide direction to the users on how to best access and exit the site. He stated that he would not want to take away rights for this type of passion just because it is different than other passions like golf or horse riding. He wanted to ensure that the PUD and special events are kept separate. Martin noted the plan updates she would like to see including the landscaping matters raised by the Planning Commission and Mitchell, the updated plan presented by the applicant, and the additional berm. She stated that a clause should be included that specifies that there are no rights to park outside of the development, and if outside parking is needed, a special event permit would be triggered. She highlighted the other conditions and amendments she had suggested throughout the discussion tonight. Mitchell stated that he would want to see language for emergency vehicle circulation included. He referenced the added conditions regarding the declaration language, specification of the bike trail, and whether an EAW would be required. Cousineau asked, and received confirmation, that use of the Loram parking would trigger a special event permit. Anderson stated that there are too many unknowns at this point, including whether an EAW would be required and regarding parking calculations. He agreed that the trigger for a special event permit should be whether parking for the event can be contained on -site or whether parking outside the site would be needed. He stated that he cannot say whether or not he would support the request. Cousineau echoed the comments of the Council thus far. She stated that the special events portion is what gives her pause. She stated that the applicant has asked for 16 special events and asked whether the Council would support limiting that number. Mitchell stated that the special events should be governed under the special use permits and not addressed under the PUD. 11 Medina City Council Excerpt from 11/1/2016 Meeting Minutes Martin stated that a condition could be added that would specify that no special events are granted, but shall be limited to a certain number. Cousineau asked if the retail activity should be further defined. Mitchell asked, and received confirmation, that the applicant would be in agreement with the defined retail uses. Moved by Anderson, seconded by Martin, to table the PUD General Plan of Development, Plat and Site Plan Review approval for the AutoMotorPlex development and a Development Agreement related to the same on the basis of the feedback from the City Attorney regarding whether or not an EAW would be required and directing staff to revise the comments and conditions based upon the discussion tonight. Motion passed unanimously. Batty noted that staff may not have sufficient time to prepare this item for the next meeting in two weeks and therefore the item may be better suited to come back at the first meeting in December. Mitchell briefly recessed the meeting at 10:00 p.m. Mitchell reconvened the meeting at 10:06 p.m. 12 JAMES S. LANE, III Attorney at Law 2605 Hamel Road Medina, Minnesota 55340-9785 763/473-1075 jamesslane2605@gmail.com November 30, 2016 City of Medina 2052 County Road 24 Medina, Minnesota 55340 Attention: Mayor and City Council Re: Leslie A. Borg and AutoMotorPlex Dear Mayor Mitchell and Members of the City Council: You will recall that I represent Ms. Leslie A. Borg, who resides at 1400 Hamel Road, adjacent to the proposed AutoMotorPlex development site. On her behalf, I repeatedly have expressed concerns about surface and storm water drainage and storm water management issues associated with the proposed AutoMotorPlex PUD development and, specifically, with how proposed drainage or runoff might affect Ms. Borg's property and her future use and enjoyment of her property. The Loram property, including the newly platted parcel proposed for AutoMotorPlex development, drains "downslope," west to east, across Ms. Borg's property to a wetland to the northeast of both properties. To their credit, the project engineers, EVS, Inc.,and EVS principal Richard Koppy met with Ms. Borg and me subsequent to the November 1 city council meeting to review several aspects of the storm water management issue, including site and landscape plans and current and proposed drainage maps. Page 2 Assuming the accuracy and dependability of the proposed drainage plan, runoff volume and flow rates from the Loram/AutoMotorPlex to Borg properties will be substantially reduced, but will not be wholly corrected or overcome. For that reason, we respectfully request that any development agreement between the city and the developer contain express authority for creation of a special storm sewer improvement tax district pursuant to Minnesota Statutes, Chapter. 444, to protect property owners and taxpayers, including my client, from unforeseen or perhaps unavoidable risks associated with runoff, erosion, and property damage in the unfortunate event that the proposed storm water management system is not properly designed, sized, or maintained, or otherwise proves incapable of managing downslope surface and storm water discharges to and across my client's property. The city has incorporated similar contingency provisions in other development agreements in the recent past, and there is no reason why such provisions should not be included in any development agreement with AutoMotorPlex. On Ms. Borg's behalf, I respectfully request your express reassurance that such Chapter 444 provision will be made for protection of her property and that of others. Thank you for your attention to this important matter in the immediate vicinity of the proposed AutoMotorPlex development.. Very truly yours, s/ James S. Lane, III cc. Ms. Leslie A. Borg r� f� Y � SB —® Building a legacy —your legacy.® MEE October 25, 2016 Mr. Dusty Finke Planner City of Medina 2052 County Road 24 Medina, MN 55340-9790 Re: AutoMotorPlex - Site Plan Review — Revised Comments City Project: LR-16-188 WSB Project No. 03433-010 Dear Dusty: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 We have reviewed the Site Plan submittal received on October 24, 2016 for the proposed AutoMotorPlex site located on Arrowhead Drive north of Hamel Road. The plans dated October 24, 2016 propose to construct 12 stand-alone buildings (auto condominiums) to store cars and related property. The sizes of the buildings range in size from 16,000 to 34,000 square feet each. We have the following comments with regards to engineering matters. Sheet C200 (Site Plan) & C230 (Paving Plan) 1. Identify on the plan what type of concrete curb and gutter is being proposed. Complete. 2. Identify what type of vehicle was used for the turning movements and add detail to plan. Complete. 3. Show a typical pavement section(s) on plans. tile fabric between gate Show hatch in legend to identify concrete paving and note proposed thickness; the paving plan does not show the concrete hatch at the garage entrances but many of the other sheets appear to do so, please clarify. 4. Show the location of parking spaces for the retail area. Complete. 5. Show location of any proposed fencing or gates. Complete. 6. Show an 8' wide bituminous trail, minimum of 5' boulevard, along the east side of Arrowhead Drive. Incomplete. It appears a trail has been shown, but adjacent to the existing roadway. The City standard is to have at least a 5' boulevard, the preferred boulevard is 8' to allow for both turf and gravel shoulder. Complete, but where trail is shown adjacent to roadway (to avoid wetland) the width should be 10' to allow for additional clearance to the vehicular lane. The comments from the County also need to be addressed. 7. New parking is now shown across from building number 8, but has not been incorporated into the curb work or grading plan. Complete. 8. Show location of monument sign (if applicable). Sheet C300 (Grading Plan) & C310 (Erosion Control Plan) ,. Complete. 2. Ideal bituminous slope grades are 2.0% or greater in at least one direction. Bituminous slope grades of 1.0% or less are highly susceptible to localized bud -baths. In many locations trench drains have been proposed to address flat profile grades, but there are others where Equal Opportunity Employer wsbeng.com m AutoMotorPlex — Site Plan Review — Revised Comments October 25, 2016 Page 2 grades are still less than 1.0% where trench drains are not proposed. The grades should be increased or trench drains added to address these locations. Complete. 3. Show locations of EOF's and NWL for all ponding and wetland areas on both the grading and erosion control plans. See additional comments on the stormwater review. Add a note near CB 165 and CB 153. Complete. Complete. 5. Add a SWPPP sheet to this plan set. These documents could also be added to the project specifications. Verification of this will need to be provided. 6. Vela the location v, etland as show it. It Lipp ars the linework may have shifted to the south Complete. 7. Add erosion control blanket to steeper slopes along the northerly property line, south of the southerly entrance radius, and in a larger area around basin 102 to encompass the steeper slopes. Correct hatch where shown over paved surfaces. 8. Show L ....,. —id ru a e,..s:... Eion enf e That southerly entrance is not to be used for construction. Complete. 9. Grading of the boulevard between site entrances has been shown as a swale. Storm sewer was added to drain at the northerly entrance, but none was added to drain the swale section directed to the southerly entrance. 10. The erosion control plan needs to include the areas on Arrowhead Drive where disturbed for the installation of water/sewer and the areas to the east of the site where the storm sewer is proposed. Add appropriate BMP's to limit erosion/sediment beyond proposed construction limits. Show construction limits for work occurring outside of the site boundary. Sheet C400 (Sanitary Sewer & Watermain Plan) 1. Change line type for the property boundary or sanitary sewer to differentiate better on plans. Specifically at the north side of the property it is difficult to determine if the sanitary sewer will be extended east of manhole number 15 or if that is just the property boundary. Complete. 2. Note the size and type of existing water/sewer piping in all locations. Complete. 3. The City will require that both sanitary sewer and watermain are exte;_ ; the north side of the property up to the easterly property line. The sanitary dead end will require a manhole with an invert to the east (plugged). Only 8-inch sanitary pipe is required for this extension. Complete. 4. Verify the size of the existing sanitary sewer on Arrowhead Drive. The City's information shows this may only be an 8-inch pipe. Complete. 5. On manhole number 2 add an invert ' outh for a future connection. Complete. 6. The hydrant at the dead end on Arrowhead Drive is shown within the trail. Relocate where a minimum 2' of horizontal clearance can be maintained. 7. Show dimensions from the watennain to both sanitary and storm sewer on the plans. Complete. 8. Show size and type of water/sewer service locations to each building; also show water service shut-off locations. Minimize bends on sanitary sewer services, wye connections can be made at the main. 9. Note where sanitary/storm crosses watermain that 18-inch separations are required with fl- inches of insulation. Complete. 10. Drainage and utility easements are required over the watermain including the hydrant locations. 1 1. Add a gate valve to the watermain line extending south from the northerly property line. Complete. 12. Add gate valve at watermain connection to existing on Arrowhead Drive. Complete. m AutoMotorPlex — Site Plan Review — Revised Comments October 25, 2016 Page 3 3. Note rim/invert information for added sanitary sewer manhole to the northeast of the site, length and invert of stub as well. Complete, but add note for length of pipe and stub invert for sanitary sewer east of MH 17. Complete. 14. Minimum grade for 8-inch sanitary pipe is 0.40%. Complete. 15. Verify that the distance from the hydrants to either storm or sanitary sewer is 10 feet. The hydrant location at the southwest site access is shown on top of the fence/gate. Complete. 16. Change the line type on the existing sanitary sewer north of the proposed manhole connection on Arrowhead Drive. Currently, it looks as though it should be proposed. Complete. 17. Per the City's design standards, sanitary sewer pipe with depths 26' or greater shall be DR- 18. Complete. 18. Show limits of construction for work occurring outside of the site boundary. Sheet C420 & C421 (Storm Sewer Plan) 1. Add detail for trench drain design, including those that are to be construction directly over storm sewer piping (in -line). Add/modify detail to accommodate bituminous paving joint. 2. Show locations orEui- 's and L for Lill pondir See note 3 under Sheet C300 comments. Complete. 3. Use different line type for the property boundary or storm sewer to differentiate better on plans. Complete. 4. Add rip -rap class and quantity at each location on the plan. Complete. 5. FES inverts into the storm pond should have the same elevations (998.0 versus 997.95), see stormwater comments for additional items. Complete. 6. Note width of easement east of the AutoMotorPlex property where the storm sewer connection extends. Complete. 7. Show existing/proposed contours and site plan information for storm sewer discharge point to the northeast of the property. Complete. 8. Correct the elevation of the infiltration basin and/or storm sewer inverts so that FES are not submerged, see stormwater comments for additional items. Complete. ;1 type of _... , :__ _., Complete. 10. Drainage and utility easements are required over pond areas, pipes connecting ponds, and discharge pipes. 11. Incorporate the City standard details STO-15 and STO-16 into the control structure details on sheet C421. These details are not also needed on sheet C603. Complete. 12. Clean up text on sheet C420 in and around the ponds, it overlapping a lot of line work or other text and difficult to read. Complete. 13. Consider temporary bypass for control structures to reduce inundation of filtration basins until plantings are established. Block with galvanized plate bolted to weir for use during pond maintenance operations in the future. Complete. 14. Storm sewer extension to the northeast. Based on the existing contours, the last 100 feet or so of the pipe may be exposed. In addition, the FES may be located within a wetland and flow is directed parallel to the contours as opposed to perpendicular. Based on the contours shown, the discharge will not flow east as shown on the plan, but southeast perpendicular to the contours. Verify ti and modify the FES (and/or add structure) so that flow is directed correctly. 15. Show limits of construction for work occurring outside of the site boundary. 16. Correct draw order so that hatching in the pond areas does not obscure the text. General 1. See additional stormwater management responses under separate cover. report anti analysis for to. ieyti. Complete. AutoMotorPlex — Site Plan Review — Revised Comments October 25, 2016 Page 4 3. Provide completed permits from both the MDH and DLI. 4. Provide an engineer's estimate for the site improvements including landscaping and irrigation system (if applicable) in Excel format. 5. Provide a construction schedule for the site improvements. 6. Address Hennepin County comments from letter dated October 6, 2016. Please contact me at 763-287-8532 if you have any questions. Sincerely, WSB & Associates, Inc. Jim Stremel, P.E. City Engineer WSB 701 Xenia Avenue South I Suite 300 I Minneapolis, MN 55416 I (763) 541-4800 Memorandum To: Jim Stremel, P.E., City Engineer City of Medina From: Earth Evans, P.E. Water Resources Project Manager WSB & Associates, Inc. Date: October 25, 2016 Re: AutoMotorPlex City Project No. LR-16-188 WSB Project No. 3433-010 We have completed a preliminary review of the stormwater management plan for AutoMotorPlex in Medina, MN. The site was previously reviewed on 10/21/16. The site is located in the northeast quadrant of Arrowhead Drive and Hamel Road. Documents provided for review include the following: • Grading and Storm sewer Plan dated 10.24.16 • Stormwater Management Report and Modeling dated 10.24.16 These plans were reviewed for general conformance with the City of Medina's Stormwater Design Manual and general engineering practices for stormwater management. 1. The majority of the previous comments have been addressed with the revised design. 2. The proposed draintile should be solid walled beneath the inlets into Basin 101 to reduce erosion potential. 3. The existing and proposed discharge rates offsite are listed below. Storm Event Existing Discharge (cfs) Proposed Discharge (cfs) 1-year 22.96 17.96 2-year 29.53 22.84 10-year 55.28 42.28 100-year 143.62 97.21 4. The TP load reduction is 3.0 Ibs/year Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com U:\CtyAdmin\Planning\Active Land Use Applic. Proj. Plans \LR-16-188 AutoMotorPlex PUD General and Plat \DRC\MEMO_Auto MotorPlex_102516.docx S O i r —dH 0 S V 0 b X 1 X X nJ PLANT SCHEDULE: Automotorplex of Medina 0A 0A KEY QTY COMMON/BOTANICAL NAME SIZE ROOT REMARKS Coniferous & Deciduous Trees ODT 39 Overstory Deciduous Tree 6" BB - ASL g AMERICAN SENTRY LINDEN/ Tilia americana 'McKSentry' 2 5" BB ABM 10 AUTUMN BLAZE MAPLE/ Acer x freemannii 'Jeffersred' 2 5" BB - SWO 24 SWAMP WHITE OAK/ Quercus bicolor 2 5" BB CEO 19 COMMON HACKBERRY/ Celtis occidentalis 2 5" BB BHS 25 BLACK HILLS SPRUCE/ Picea glauca densata 2 5" BB Coniferous & Deciduous Shrubs SFW 26 FLAME WILLOW/ Salix 'Flame' #5 CONT - TOR 84 TOR SPIREA/ Spiraea betulifolia 'Tor' #2 CONT - RTD 18 RED TWIG DOGWOOD/ Cornus sericea'Baileyi' #5 CONT - DNB 18 DIABLO NINEBARK/ Physocarpus opulifolius 'Monlo' #5 CONT - Seed Mixes +*+* ** *+*+*+* -- MNDOT SEED MIX 33-261 __ Area to Recieve an equal number of Switch Grass, Fox Sedge & Indian Grass plugs planted 36" O.C. ••I ... '-' • -- MNDOT SEED MIX 270 - - + + + + + 1- ' 4 + BASIN 101 + + NWL:997.50 + OUTLET: 999.50 + + HWL:1000.73 + + + + + + + + + + + + + + + + + + + + + + + + + + + + + E-LISTING W-ETLAND- + + oi:FLET:9951-50 + -I- +IWL+100Q.05 + + + + + + + + + + + + + + + + + + + + er er. -r�:aE.�,1`��rL'`�I rJ.w7LP�. -.RAF-MP'A' 0A 0A 0A 0A All plantings shall be true to name and size in accordance with American Nurseryman's Standards. Planting soil shall be a 1-1-1 mixture with 1 part peat, 1 part soil, and 1 part sand. All plantings shall be guaranteed for one year (365 days) from date of acceptance. Landscape Contractor shall replace any dead or damaged plants at no additional cost to Owner during the guarantee period. All trees shall be staked and wrapped as shown in details. Sod shall be cultured Kentucky bluegrass, free of weeds and clumps. Landscape Contractor will water at time of installation and roll all sod as needed to assure a smooth turf. All slopes greater than 3 to 1 shall be staked. Any sliding of sod shall be replaced by Landscape Contractor. All shrub beds and areas indicated as receiving rock mulch shall receive a 3" deep layer of 1-1/2" River Rock over 4 mil. black poly. All ground cover areas shall receive a 1" layer of rock mulch with no poly. All areas where sod and mulch touch shall have commercial grade black poly edger as shown in details. All shrub beds and areas indicated as receiving wood chip mulch shall receive a 3" deep layer of 1" sq.-2" sq. hardwood chips free of leaves, twigs, and other extraneous debris over weed barrier fabric. All ground cover areas shall receive a 1" layer of wood chip mulch with no weed barrier fabric. Landscape Contractor shall be responsible for locating all utilities by actual location in the field prior to any planting operation. 1 5)A X CEO X X X 0A 7 0A 0A X 0A X X X LANDSCAPE PLAN X x X Scale 50 25 0 25 50 X X 100 X X� SWO 16 BSBL 0 N\ N 1 Bc I\ I I I I I VINYL LANDSCAPE EDGING & ROCK I4 LCH TYPICAL CEO 5 C HF W W W I` mm0 W H u W M 0 FAX; 952-474-0155 Lee Markell Date: 2-25-2016 License No. PROJECT NAME/LOCATION: Q c z__ O� W W W43 J = 1:t J O MI O ,E • i Q PREPARED FOR: OTTO ASSOCIATES INC. ■111111 REVISE FOR BERM • • • 111111111 W 2 h Y 2 m DESIGNED: C7 0 Q c LEGEND EXISTING FEATURES PROPOSED FEATURES EROSION CONTROL FEATURES SITE PLAN NOTES TOTAL SITE AREA: 19.17 ACRES PROPERTY LINE PROPERTY LINE o o SILT FENCE 1. DIMENSIONS ARE TO BACK OF CURB AND EXTERIOR FACE OF EASEMENT LINE —BSBL BUILDING SETBACK ® ROCK CONSTRUCTION ENTRANCE BUILDING UNLESS NOTED OTHERWISE. LOT LINE PARKING SETBACK P X X / Y X X /1 EROSION CONTROL BLANKET 2. CONTRACTOR TO MATCH EXISTING PAVEMENT SECTION. ROAD RIGHT OF WAY WETLAND BUFFER-i!///!//i///l� FIBER LOG 3. CONCRETE SUPPLIERS ARE REQUIRED TO HAUL CONCRETE EDGE OF ROAD - WETLAND BUFFER SETBACK WASTE AND WASH OFF -SITE. X FENCE ) SANITARY SEWER O INLET PROTECTION -rt - -WL- WETLANDS )) STORM SEWER GAS UNDERGROUND GAS I WATERMAIN I:1--- TEMPORARY FAIRCLOTH SKIMMER GHP OVERHEAD POWER r__ I BITUMINOUS PAVEMENT FO FIBER OPTICS SURMOUNTABLE CURB AND GUTTER MAJOR CONTOUR B618 CURB AND GUTTER (PAVE PLAN) MINOR CONTOUR — MAJOR CONTOUR EXISTING STRUCTURES © STORM MH Q F.E.S AREA DRAIN V HYDRANT CURB INLET UTILITY POLE OS SANITARY MN 731.5' - — — — - MINOR CONTOUR tiel0 SPOT ELEVATION PROPOSED STRUCTURES • STORM MH F.E.S ® GATE VALVE • AREA DRAIN ti HYDRANT :14 RIPRAP ■ CURB INLET -u- SIGN ® WETLAND MON. • SANITARY MH ®TRENCH DRAIN =7 CONC. APRON LESLIE BORG PID 1111823230003 1202.6' 30MIN. BUILDING SETBACK FROM PROPERTY LINE R92' 20' MIN. PAVEMENT SETBACK FROM PROPERTY LINE r i 32' •88.3' _ 20' MIN PAVc NT 8 B ILDI G SETB CK F'O PROP RTY I E 1,000C £Z81, [1.1- Old r- Q 40' • 34,120-SF AUTO CONDO 46' 50.2' 20,500-SF AUTO CONDO 50' 10,000-SF AUTO CONDO 8,750-SF RETAIL 40' 10' H W L=1000�3 - � '"� - `1 C OTL UET=999.50 RRRSS41.-I � — R2 / BASIN 101 1 0 I NWL:997.50 II \ �`' I/-®i7TLE nggy 1 I \ \ 1 HWL:1000.73I1 i I \ 1 \ 9,, \ I1 ;,__\�\\ \ 1 / 77/ \\ \\\ I //// \ \\ \ \ \\ 240' II / (/ 6^ Q- 30' MIN. BUILDING SETBACK SETBACK '7_ FROM PROPERTY LINE BASIN 102 \,e1 1� II EXISTING WETLAND k` ' OUTLET:995.50 I I HWL:1000.05 //) 15' WETLAND / BUFFER / SETBACK / 25' WETLAND / 11 / \ BUFFER / ,tt40' \\\ * / / 32 4 \ \��R25' 45.8' 2h 4,000-SF 12,-AUTO CONDO +-60: --, 19 40.1' 17,375-SF RETAIL 40' -1+014-[ 10' 40'ROW I 1 rTRAIL EASEMENT R25 e EDICAIION- y3�i 2' SIT ROAD T 35' MIN. PAVEMENT SETBACK FROM RIGHT-OF-WAY 4 3 40' HW�-aaa.w BOTTOM: 998.00 OUTLET: 999.00 edi W L:999.63 R30' 40' 50' 40' 50' DO 00 °s TO 50' C1001 - ��° 50' MIN. BUILDING SETBACK FROM RIGHT-OF-WAY _ i 5 20' MIN. PAVEMENT SETBACK FROM PROPERTY LINE 15' WETLAND ` \ BUFFER SETBA R25' 40' 40' \ 5' WE (LAND BUFFER \ 11 WL ESMT 17,600-SF AUTO CONDO 50' 5 20' MIN. PAVEMENT & BUILDING SETBACK FROM PROPERTY LINE 16,000-SF AUTO CONDO 10 50' 15'W '•ND / BUFF /t TBACK/ /" '25'WETLAND y/ Zs- BUFFER i EXISTING r / WL ESMT WETLAND_ J 32' SITE CrFS„S -ROAD- R45' <25 I I I Hey / / / R45' 40'ROW ON�� 7' TRAIL EASEMI ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EVS, INC. 10025 Valley View Road, Suite 140 Eden Prairie, Minnesota 55344 Phone: 952-646.0236 Fax: 952.646.0290 www.evs-eng.com CITY SUBMITTAL PROJECT AUTOMOTORPLEX- MEDINA LOCATION MEDINA, MN SHEET SITE PLAN CLIENT rr r AutoMotorFle,C1 # DATE REVISION 1 09.06.16 CITY COMMENTS 2 09.23.16 CITY COMMENTS 3 10.03.16 CITY COMMENTS 4 10.24.16 CITY COMMENTS 5 11.29.16 LANDSCAPING BERM I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JOSEPH L. LARSON DATE 08/19/2016 REGISTRATION NUMBER 44628 DRAWN BY CHECKED BY DSG/KEB JLL DATE PROJECT # 08.19.2016 2016-062.1 , ARROWHEAD DRIVE 0 50 SCALE IN 100 FEET SHEET NUMBER C200 LEGEND EXISTING FEATURES PROPOSED FEATURES x - - -wL- GAS OHP FO PROPERTY LINE EASEMENT LINE LOT LINE ROAD RIGHT OF WAY EDGE OF ROAD FENCE WETLANDS UNDERGROUND GAS OVERHEAD POWER FIBER OPTICS MAJOR CONTOUR MINOR CONTOUR EXISTING STRUCTURES STORM MH AREA DRAIN CURB INLET SANITARY MN • Q 004.21 1004.05 F.E.S HYDRANT UTILITY POLE - BSBL PROPERTY LINE BUILDING SETBACK PARKING SETBACK WETLAND BUFFER WETLAND BUFFER SETBACK SANITARY SEWER )) STORM SEWER WATERMAIN L I BITUMINOUS PAVEMENT SURMOUNTABLE CURB AND GUTTER B618 CURB AND GUTTER (PAVE PLAN) - MAJOR CONTOUR - - - - - MINOR CONTOUR itel0 SPOT ELEVATION PROPOSED STRUCTURES EROSION CONTROL FEATURES • STORM MH • AREA DRAIN ■ CURB INLET • SANITARY MH 0 1 03.7 ry> 003.80 SLAB ON GRADE 1004.7 SLAB ON GRADE 1005.6 005.1 40'ROW F.E.S HYDRANT SIGN HffffICTRENCH DRAIN 1004.00 1005.6 100 .37 r 2C 7S/ X XX/1 ✓l6/////// ///./4 O o-�- ® GATE VALVE RIPRAP ® WETLAND MON. I7 CONC. APRON SILT FENCE ROCK CONSTRUCTION ENTRANCE EROSION CONTROL BLANKET FIBER LOG INLET PROTECTION TEMPORARY FAIRCLOTH SKIMMER x BIO FILTER MEDIA X x 999 00 X EXISTING WETLAND OUTLET:995.50 HWL: 1000.05 � SLAB ON GRADE 1006.0 j _ �A --3.61 0 GRADING NOTES 1. SEE SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS 2. PROTECT ALL SURFACE SITE FEATURES NOT NOTED FOR REMOVAL. 3. BACKGROUND INFORMATION TAKEN FROM BOUNDARY AND TOPOGRAPHY SURVEY PERFORMED BY EVS, INC. , EDEN PRAIRIE, MINNESOTA, EXPRESSLY FOR THIS PROJECT. 4. UTILITY LOCATIONS TO BE FIELD VERIFIED PRIOR TO EXCAVATION / CONSTRUCTION. IF ANY DISCREPANCIES ARE NOTED, THE ENGINEER SHOULD BE IMMEDIATELY NOTIFIED FOR RESOLUTION. 5. REFER TO RECOMMENDATIONS IN THE GEOTECHNICAL REPORT DATED SEPTEMBER 2, 2016 BY TERRACON FOR ANY ADDITIONAL SITE PREPARATION INFORMATION OR REQUIREMENTS. 6. EXISTING TREES NOTED FOR REMOVAL SHALL BE REMOVED IN THEIR ENTIRETY FROM THE SITE, INCLUDING ROOT STRUCTURES. NO CLEARING EFFORTS SHALL BE STARTED WITHOUT THE CAREFUL COORDINATION WITH THE OWNER'S REPRESENTATIVE TO IDENTIFY TREES TO BE SAVED OR REMOVED. 7. EXISTING ORGANIC MATERIAL (TOPSOIL) TO BE REMOVED PER GEOTECHNICAL RECOMMENDATIONS FROM BUILDING AND PAVEMENT AREAS. SUITABLE EXISTING MATERIALS MAY BE MINED FROM LANDSCAPE AREAS AND REPLACED WITH ORGANIC MATERIAL. X / X 100 81 003.82 002.00 EOF / 1002�5 1004.25• - --- - --1006_1007- 70p8 -1008_10127 1009 '1010_7011- /0p9 R 7 1007� 57 \O9.? \ �1007.93 -_/0j2� 1� F/ ROWHF:in F RIVE 8. ALL RETAINING WALLS OVER 48 INCHES HIGH TO BE ENGINEERED BY OTHERS. SIGNED PLANS TO BE SUBMITTED BY CONTRACTOR TO THE CITY OF MEDINA AND TO THE ENGINEER. 9. 42 INCH FENCE RAILING IS REQUIRED AT THE TOP OF ALL WALLS OVER 48 INCHES HIGH. 10. THE FILL SOILS SHOULD BE PLACED AND COMPACTED USING LIFT THICKNESSES WHICH ARE COMPARABLY MATCHED TO THE TYPE OF FILL AND THE COMPACTOR BEING USED. THE COMPACTOR SHOULD BE CAPABLE OF OBTAINING THE RECOMMENDED COMPACTION LEVELS THROUGHOUT THE ENTIRE THICKNESS OF THE FILL LIFT. 13. PROPOSED SPOT ELEVATIONS SHOWN AT CURBLINES ARE FLOWLINE ELEVATIONS UNLESS INDICATED OTHERWISE. 14. SPOT ELEVATIONS SHOWN AT CATCH BASINS ON THIS GRADING PLAN DOES NOT REFLECT 2 INCH CASTING SUMP AND ACTUAL RIM ELEVATIONS. 15. CONSTRUCTION SHALL BE RESTRICTED TO BETWEEN DAWN AND DUSK, OR THE HOURS ESTABLISHED BY THE CITY OF MEDINA. 16. THE ELM CREEK WATERSHED DISTRICT ENGINEER AND INSPECTOR SHALL BE NOTIFIED AT LEAST THREE (3) DAYS PRIOR TO COMMENCEMENT OF WORK. 17. PLEASE SEE DETAIL 7 ON C606 FOR TYPICAL CROSS SECTION FOR BASINS 8 DRAINTILE EOF 1001.00 BASIN 102 fi BOTTOM: 998.70 OUTLET: 999.00 H W L:999.63 04 010` 1\ Jl \ 004.19 100 0� 1003.00 EOF ‘t003.5 6 X -1003.704% \1004.00 004.75 004.50 0.7% J SLAB ON GRADE' / 1004.5 1004.22 SLAB ON GRADE 1005.1 X J \ Wt. 0 50 SCALE IN 100 FEET ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EVS, INC. 10025 Valley View Road, Suite 140 Eden Prairie, Minnesota 55344 Phone: 952-646.0236 Fax: 952.646.0290 www.evs-eng.com CITY SUBMITTAL PROJECT AUTOMOTORPLEX- MEDINA LOCATION MEDINA, MN SHEET GRADING PLAN CLIENT AutoMotorFlexnl # DATE REVISION 1 09.06.16 CITY COMMENTS 2 09.23.16 3 10.03.16 4 10.24.16 CITY COMMENTS CITY COMMENTS CITY COMMENTS 5 11.29.16 LANDSCAPING BERM I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JOSEPH L. LARSON DATE 08/19/2016 REGISTRATION NUMBER 44628 DRAWN BY CHECKED BY DSG/KEB JLL DATE PROJECT # 08.19.2016 2016-062.1 SHEET NUMBER C300 LEGEND EXISTING FEATURES PROPOSED FEATURES X GAS OHP FO PROPERTY LINE EASEMENT LINE LOT LINE ROAD RIGHT OF WAY EDGE OF ROAD FENCE WETLANDS UNDERGROUND GAS OVERHEAD POWER FIBER OPTICS MAJOR CONTOUR MINOR CONTOUR EXISTING STRUCTURES © STORM MH Q F.E.S • AREA DRAIN • HYDRANT CURB INLET • UTILITY POLE QS SANITARY MN CBMH#15 8" INV(W)=983.48 18'-8"PVC SDR 26@0.40% SMH 1 / BIM = tf104 4 B58L PROPERTY LINE BUILDING SETBACK PARKING SETBACK WETLAND BUFFER WETLAND BUFFER SETBACK SANITARY SEWER STORM SEWER WATERMAIN BITUMINOUS PAVEMENT SURMOUNTABLE CURB AND GUTTER B618 CURB AND GUTTER (PAVE PLAN) MAJOR CONTOUR MINOR CONTOUR SPOT ELEVATION EROSION CONTROL FEATURES r X X/ Y X X A U/////////////,I PROPOSED STRUCTURES • STORM MH • AREA DRAIN ■ CURB INLET • SANITARY MH • F.E.S • HYDRANT SIGN ® TRENCH DRAIN O o-"- O GATE VALVE RIPRAP •) WETLAND MON. SILT FENCE ROCK CONSTRUCTION ENTRANCE EROSION CONTROL BLANKET FIBER LOG INLET PROTECTION TEMPORARY FAIRCLOTH SKIMMER SANITARY SEWER NOTES 1. ALL SANITARY SEWER PIPE SHALL BE PVC PIPE SDR-35 FROM 0'-15' DEEP, OR SDR-26 FROM >15' DEEP (ASTM 03034, ASTM C63, SDR 35), UNLESS OTHERWISE NOTED. SANITARY SEWER INSTALLATION SHALL BE IN ACCORDANCE WITH ASTM D2321. 2. INSTALLATION AND MATERIALS USED FOR BUILDING SANITARY SEWERS MUST COMPLY WITH THE STANDARDS SPECIFIED IN MINNESOTA RULES, PART 4715.0530. WATERMAIN NOTES 1. ALL WATERMAIN PIPE SHALL BE DIP CL52. ALL WATERMAIN SHALL HAVE A MINIMUM 7.5 FEET MINIMUM COVER (TOP OF PIPE TO FINISH GRADE). DIP, HYDRANT LEADS, AND FITTINGS SHALL BE ENCASED WITH POLYETHYLENE FILM CONFORMING TO ASTM D 1248-889. 2. 12 INCH WATERMAIN TO BE DIP CL52, AND 8 INCH WATERMAIN TO BE DIP CL 52 WITH 7.5 FEET MINIMUM COVER. 3. WATERMAIN SHALL BE INSTALLED AT LEAST 10 FEET HORIZONTALLY FROM ANY MANHOLE, CATCH BASIN, STORM SEWER, SANITARY SEWER, DRAINTILE OR OTHER POTENTIAL SOURCE FOR CONTAMINATION PER MN RULES 4715.1710, SUBPART 3. THIS ISOLATION DISTANCE SHALL BE MEASURED FROM THE OUTER EDGE OF THE PIPE TO THE OUTER EDGE OF THE CONTAMINATION SOURCE. 4. WATERMAIN TO HAVE 18" CLEARANCE MINIMUM VERTICALLY FROM ANY OTHER UTILITY. AT THIS MINIMUM, LINE IS TO BE INSULATED WITH 4" INSULATE. 5. INSTALLATION AND MATERIALS USED FOR WATER SERVICE 6" PERF. DTILE PIPING MUST COMPLY WITH THE STANDARDS SPECIFIED IN MINNESOTA RULES, PART 4715.0530. 6. ALL HYDRANTS SHALL BE WATEROUS IMPROVED PACER STYLE, MODEL WB-67, WITH SAFETY FLANGE AND STEM COUPLING. HYDRANT SHALL BE ROTATED AS NECESSARY SO MAIN CONNECTION IS DIRECTED TOWARDS ADJACENT ACCESS ROAD. 7. ALL WATER SERVICE OR GATE VALVE BOXES WITHIN CONSTRUCTION AREA MUST BE EXPOSED AND BROUGHT TO GRADE UPON COMPLETION OF CONSTRUCTION. BLp{20.0' INV(E)=983.41 INV(W)=983.31 YD HBOE = 1003.7 8X6 REDUCER 6" GV WM LOWERING l6 SEPARATION MIN. 4"INSULATE SMH 15 RIM = 1001.8 BLD = 20.1' INV(S)=981.90 INV(E)=981.80 INV(W)=981.72 8" DIP W )> 174' 8" PVC SD 2 26 SMH 4 SERVICES RIM = 1002.3 BLD = 21.2' INV(E)=981.20 INV(S)=981.30 INV(W)=981.10 SERVICES HYD HBOE = 1005.4 8X6 TEE GV nS'i�iry 40'ROW 12" GV >� 0 I da ` MATCH LINE HYD HBOE = 1004.9 8X6 TEE 6" GV \ �» SERVICES SMH 16 RIM = 1004.3 BLD = 12.7' INV(N)=991.60 320' - 8" PVC SDR 26 @ 2.63% a 253' - 8" PVC SDR 35 @ 0.40 % CC INV:: I Y CO /. INV: HYD HBOE = 1002.4 8X6 TEE JgGv II II II I �G 1 'l 18"UIP WM( C 6'IPERF. DTE's -H 9 RIM = 1002.8 BLD = 10 ' INV(SE)=992.49 INV(SW)=992.30 C U \\� SMH 12 RIM = 1004.5 \ BLD = 10.5' 995.3 INV(S)=994.02 INV(NW)=994.02 `HBO -1002.0 PERF.$6VITTE 6" GV \ \\ C 99 1 N D i \r\ OUTLET:995.50 HWL: 1000.05 3/ / / / / \ L/ -53'-8"PVC SDR 35@0.56/ SMH3 RIM = 1005.5 BLD = 25.2' INV(E)=980.40 INV(W)=980.31 111111,1 I JIIII i2" DIP W �I I i I `SMH 5 RIM = 1005.3 BLD = 15.6' INV(S)=989.79 INV(N)=989.70 HYD HBOE = 1005.4 8X6 TEE u6 GV SAN. SERVICE SMH6 RIM = 1005.4 BLD = 14.6' INV(E)=990.90 HYD INV(N)=990.80 HBOE = 1(JUb 1l1111111111111111n \ 2X6 TEE 35MIN. PAVEMENT SETBACK FROM RIGHT-OF-WAY I 8X6 TEE G" GV S RVICES AN. SERVICE W 4TER SERVICE • NW, BOTTOM: 998.06co OUTLET: 999.00 INV `ediWL999.63 04.4 ,9 COS INV: 997.0 SERVIC SMH 10 RIM = 1003.9 BLD = 11.0' INV(SW)=993.00 V(NW)=992.9t -SMH 7 RIM = 1004.5 BLD = 13.3' INV(SE)=991.20 INV(W)=991.20 SMH 8 RIM = 1003.8 BLD = 12.0' INV(NE)=991.90 INV(NW)=991.80 HYD HBOE = 1004.0 X6 TEE " V ERVICES 136'-8"PVC SDR 35@0. SMH 11 RIM = 1004.2 BLD = 10.9' INV(SW)=993.40 INV(SE)=993.50 INV(NE)=993.30 MH 14 RIM = 1004.7 BLD = 9.9' SERVICE raNE)S=994.80 WATER SERVICE ' 50 MAIN. BLILDfNu COPPER BLEED VALVE -(HOLD LOCAL HP) 2X , ARROWHEAD DRIVE FROM RIGHT-OF-WA\i 8" GV _I 17X81 2 G HYD HBOE = 1005.0 8X6 TEE SMT-< 6" GV 7SMH 13 RIM = 1004.5 BLD = 9.9' INV(N)=994.60 'DIP WM - `WL ESMT 8' GV 8' BIT TRAIL DEDICATION --_12X6 REDUCER t0' ADJACENT TO WL 6" GV• / //,, i / // // // / / / I / I `-‘,\ EXISTING \ WETtA-N r: TEHYD III 40'ROV�BOEMP = 1006.9 :¢RAIL EASE541 �1 0 50 SCALE IN 100 FEET ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EVS, INC. 10025 Valley View Road, Suite 140 Eden Prairie, Minnesota 55344 Phone: 952-646-0236 Fax: 952.646.0290 www.evs-eng.com CITY SUBMITTAL PROJECT AUTOMOTORPLEX- MEDINA LOCATION MEDINA, MN SHEET SANITARY & WATERMAIN PLAN CLIENT AutoMotorPlox'" # DATE REVISION 1 09.06.16 CITY COMMENTS 2 09.23.16 CITY COMMENTS 3 10.03.16 CITY COMMENTS 4 10.24.16 CITY COMMENTS I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JOSEPH L. LARSON DATE 08/1912016 REGISTRATION NUMBER 44628 DRAWN BY CHECKED BY DSG/KEB JLL DATE PROJECT # 08.19.2016 2016-062.1 SHEET NUMBER C400 LEGEND EXISTING FEATURES PROPOSED FEATURES PROPERTY LINE PROPERTY LINE EASEMENT LINE BSBL BUILDING SETBACK LOT LINE PARKING SETBACK ROAD RIGHT OF WAY WETLAND BUFFER EDGE OF ROAD WETLAND BUFFER SETBACK x FENCE )•• SANITARY SEWER - -et- WETLANDS ))— STORM SEWER GAS UNDERGROUND GAS I WATERMAIN OHP OVERHEAD POWER BITUMINOUS PAVEMENT FO FIBER OPTICS SURMOUNTABLE CURB AND GUTTER MAJOR CONTOUR B618 CURB AND GUTTER (PAVE PLAN) MINOR CONTOUR — MAJOR CONTOUR EXISTING STRUCTURES Q STORM MH Q F.E.S AREA DRAIN TX HYDRANT CURB INLET ' Q 3 UTILITY POLE OS SANITARY MN - — — — - MINOR CONTOUR CIO SPOT ELEVATION PROPOSED STRUCTURES EROSION CONTROL FEATURES 0 o SILT FENCE ® ROCK CONSTRUCTION ENTRANCE r X X / Y Y. Y. LJ EROSION CONTROL BLANKET I�/////////////.1 FIBER LOG O • STORM MH 41 F.E.S GATE VALVE • AREA DRAIN tj• HYDRANT ® RIPRAP ■ CURB INLET -0- SIGN ® WETLAND MON. • SANITARY MH ®TRENCH DRAIN CONN. TO EX WM FIELD VERIFY 12" GV 12' DIP liA/M 1 EX-SMH 1 RIM = 1004.2 BLD = 26.0' INV(S)=978.21 INV(N)=978.21 CONN. TO EXISTING FIELD VERIFY I INLET PROTECTION TEMPORARY FAIRCLOTH SKIMMER c 530' - 12" DR-18 @ 0.30 SERVICES HYD HBOE = 1005.4 8X6 TEE GV SMH3 RIM = 1005.5 BLD = 25.2' INV(E)=980.40 INV(W)=980.31 1 I0' ry 401RTRAIL EASEMENT ®" IV 1 •- -1Z"D1P Wiv} SMH2 RIM = 1006.3 BLD = 26.5' 12" PLUG INV(S)=979.90 I NV(N)=979.99 INV(E)=980.00 30' - 12" DR-18 @ 0.30% INV(N)=979.80 0 50 SCALE IN 100 FEET ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EVS, INC. 10025 Valley View Road, Suite 140 Eden Prairie, Minnesota 55344 Phone: 952-646-0236 Fax: 952.646.0290 www.evs-eng.com CITY SUBMITTAL PROJECT AUTOMOTORPLEX- MEDINA LOCATION MEDINA, MN SHEET SANITARY & WATERMAIN PLAN CLIENT �f 1 Autol►v'lotorPlox'„ # DATE REVISION 1 09.06.16 CITY COMMENTS 2 09.23.16 CITY COMMENTS 3 10.03.16 CITY COMMENTS 4 10.24.16 CITY COMMENTS I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. JOSEPH L. 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N I Ao INI m Z � � .� c GS, �) � L . N829589 '09'24"w fm O fl l ; m Z mD o �RJ 33.4�"�S'g�0 O o yg �r k y2'W s- �• f O N83'S5'26"W �,i It, 57855' o 2 m N ) oZ 33 to ,.' , --10 ,T-DRAINAGEAND ••• 39 i ��>41.57 0 15 ]]I I TY UTILISEMENT —4U 18.41 �= 344 10 'g m 0 . 33 33 i _L S88°03'52"W w 1 o R=1950.06 S88°03'52"W 238.26 3°42' i J S88°03'52"W 238.06 33.01-<;` CO. RD NO. 9 hDir=N81°1143 R=1432.39 c i R=1943.06 EXCEED T 10N' NO°17'52"W i L=342.51, J` S88°0352"W 256.67 - p=3°56', L=131.25 cn HAMEL ROAD — R=1910 O6 a (HCSAH 115, PLAT 84) N _ --- _ o — Kz o N > C r� fn 369 D _ < m m 5j o z m n O Agenda Item # 9A Member introduced the following resolution and moved its adoption. CITY OF MEDINA RESOLUTION NO.2016- RESOLUTION APPROVING 2017 FINAL TAX LEVY Be it resolved, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2017, upon the taxable property in the City of Medina, for the following purposes: To raise $3,134,977 as adequate revenue for the general fund operating budget, $539,501 as adequate revenue for debt service, and $134,500 for capital equipment. General Fund: $3,134,977 Debt Service: 2010A G.O. Improvement Bonds $ 29,500 2011A G.O. Bonds $ 13,500 2011B Taxable G.O. Improvement Bonds $ 57,000 2012A G.O. Capital Improvement Plan Bonds $ 246,120 2013A G.O. Refunding Bond $ 132,069 2015A G.O. Improvement Bond (Tower Drive) $ 61,312 Capital Equipment $ 134,500 Total Levy: $3,808,978 The City Clerk, Jodi M. Gallup, is hereby instructed to transmit a certified copy of this resolution to the county auditor of Hennepin County, Minnesota. Dated: December 6, 2016. Bob Mitchell, Mayor Attest: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- December 6, 2016 Member introduced the following resolution and moved its adoption. CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION APPROVING 2017 FINAL BUDGET Be it resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be approved for the 2017 budget: Expenditures/ Revenues & Expenses & Other Sources Other Uses General Fund $ 4,309,741 $ 4,309,741 Special Revenue Funds $ 143,595 $ 70,750 Capital Project Funds $ 1,212,738 $ 2,356,631 Debt Service Funds $ 1,054,914 $ 941,154 Water Fund $ 1,240,109 $ 927,303 Sanitary Sewer Fund $ 591,812 $ 761,187 Storm Water Fund $ 210,216 $ 197,663 Be it also resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that the Capital Improvement Plan (CIP) be approved for 2017: 2017 CIP $ 2,093,469 Dated: December 6, 2016. Bob Mitchell, Mayor Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- December 6, 2016 City of Medina 2017 Property Tax Levy Scenario Summary Actual Proposed Pay Pay 2016 2017 Pronertv Tax Information: 1 Estimated Market Value Change (Taxable) N/A 6.3% 2 Estimated Tax Capacity Change (Taxable) N/A 6.5% 3 4 General Fund Levy $3,043,667 $3,134,977 5 % Change N/A 3.0% 6 7 Debt Service & Capital Levies $704,982 $674,001 8 % Change N/A -4.4 % 9 10 Total Levy $3,748,649 $3,808,978 11 % Change N/A 1.6% 12 13 City Local Tax Capacity Rate 23.301 % 22.225% 14 % Change N/A -4.6% 15 16 17 Estimated Property Taxes: 18 19 $700,000 Home With No Market Value Change $1,893 $1,806 20 % Change N/A -4.6% 21 22 $700,000 Home With 5.0% Market Value Increase $1,893 $1,910 23 % Change N/A 0.9 % 24 25 $5,000,000 C/I Property With No Market Value Change $22,951 $21,892 26 % Change N/A -4.6% 27 28 $5,000,000 C/I Property With 5.0% Market Value Increase $22,951 $23,003 29 % Change N/A 0.2% 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 21 22 23 24 25 City of Medina Property Tax Levies 2017 Proposed General Fund Levy Debt Service & Capital Levies: Public Works and Police Department Facility: 2012A G.O. Capital Improvement Plan (CIP) Bonds - $6.1 million 2013A G.O. Refunding Bonds (2007A recharacterized CIP portion) Total Public Works and Police Department Facility Other Debt Service & Capital Levies 2010A G.O. Improvement Bonds - Holy Name Drive and Pioneer Trail 2011A G.O. Bonds - Hunter Drive South 2011 B Taxable G.O. Improvement Bonds - Hunter Drive North 2015A G.O. Improvement Bonds - Tower Drive Capital Equipment Fund Levy Total Other Debt Service & Capital Levies Total Debt Service & Capital Levies Total Levies Proposed Amount Percentage Pay Pay Increase Increase 2016 2017 (Decrease) (Decrease) 3,043,667 3,134,977 91,310 3.0% 248,325 246,120 (2,205) -0.9% 130,137 132,069 1,932 1.5% 378,462 378,189 (273) -0.1% 29,500 29,500 0 13,000 13,500 500 56,000 57,000 1,000 93,520 61,312 (32,208) 134,500 134,500 0 0.0% 3.8% 1.8% -34.4% *2016 collection is 1 1/2 year 0.0% 326,520 295,812 (30,708) -9.4% 704,982 674,001 (30,981) -4.4% 3,748,649 3,808,978 60,329 1.6% E CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY 2017 PRELIMINARY 'K) � ' L11 QWW A Preliminary Share 2017 in Cents Tax Rate County $0.44 43.999% Schools $0.26 26.048% City $0.22 22.223% Other $0.08 8.239% ** $1.00 100.509% School District #284 ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) 9 City of Medina 2017 Proposed Property Tax Scenario Residential Homesteads SCENARIO - GENERAL FUND LEVY PLUS 3.0% 2016 2017 2016-2017 Budget Proposed Change 1 City Tax Rate: 23.301% 22.225% -4.6% 2 3 General Fund Levy: $3,043,667 $3,134,977 $91,310 4 5 Debt Service & Capital Levies: $704,982 $674,001 ($30,981) 6 7 Total Levy: $3,748,649 $3,808,978 $60,329 8 9 Change in Total Levy: 1.6% 10 11 2016 CITY PROPERTY TAXES 12 13 Homestead City Local city 14 Market Market Value Tax Tax Capacity Property 15 Value Exclusion Capacity Rate Taxes 16 2016 2016 2016 Pay 2016 2016 17 18 $100,000 ($28,200) $718 23.301% $167 19 $200,000 ($19,200) $1,808 23.301% $421 20 $300,000 ($10,200) $2,898 23.301% $675 21 $400,000 ($1,200) $3,988 23.301% $929 22 $500,000 $0 $5,000 23.301% $1,165 23 $600,000 $0 $6,250 23.301% $1,456 24 $750,000 $0 $8,125 23.301% $1,893 25 $800,000 $0 $8,750 23.301% $2,039 26 $900,000 $0 $10,000 23.301% $2,330 27 $1,000,000 $0 $11,250 23.301% $2,621 28 29 2017 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) 30 31 Market Homestead City Local city Property Percentage 32 Value Market Value Tax Tax Capacity Property Taxes Tax 33 2017 Exclusion Capacity Rate Taxes Increase Increase 34 NO CHANGE 2017 2017 Pay 2017 2017 (Decrease) (Decrease) 35 36 $100,000 ($28,200) $718 22.225% $160 ($8) -4.6% 37 $200,000 ($19,200) $1,808 22.225% $402 ($19) -4.6% 38 $300,000 ($10,200) $2,898 22.225% $644 ($31) -4.6% 39 $400,000 ($1,200) $3,988 22.225% $886 ($43) -4.6% 40 $500,000 $0 $5,000 22.225% $1,111 ($54) -4.6% 41 $600,000 $0 $6,250 22.225% $1,389 ($67) -4.6% 42 $750,000 $0 $8,125 22.225% $1,806 ($87) -4.6% 43 $800,000 $0 $8,750 22.225% $1,945 ($94) -4.6% 44 $900,000 $0 $10,000 22.225% $2,223 ($108) -4.6% 45 $1,000,000 $0 $11,250 22.225% $2,500 ($121) -4.6% 46 47 2017 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) 48 49 Market 50 Value Homestead City Local City Property Percentage 51 2017 Market Value Tax Tax Capacity Property Taxes Tax 52 INCREASEOF Exclusion Capacity Rate Taxes Increase Increase 53 5.0% 2017 2017 Pay 2017 2017 (Decrease) (Decrease) 54 55 $105,000 ($27,800) $772 22.225% $172 $4 2.6% 56 $210,000 ($18,300) $1,917 22.225% $426 $5 1.1% 57 $315,000 ($8,900) $3,061 22.225% $680 $5 0.7% 58 $420,000 $0 $4,200 22.225% $933 $4 0.5% 59 $525,000 $0 $5,313 22.225% $1,181 $16 1.4% 60 $630,000 $0 $6,625 22.225% $1,472 $16 1.1% 61 $787,500 $0 $8,594 22,225% $1,910 $17 0.9% 62 $840,000 $0 $9,250 22.225% $2,056 $17 0.8% 63 $945,000 $0 $10,563 22.225% $2,348 $18 0.8% 64 $1,050,000 $0 $11,875 22.225% $2,639 $18 0.7% CITY OF MEDINA GENERALFUND PRELIMINARY2017 BUDGET 2017 Amount Percentage 2014 2014 2015 2015 2016 2016 Prelim Increase Increase Budeet Actual Budeet Actual Budeet YTD Budeet (Decrease) (Decrease) IROki W1u*VIMQIIII):Aa101 afJ.Iamlie11I1:ei*1 1 Property Tax Levy 2,807,902 2,735,154 2,892,139 2,842,655 3,043,667 3,045,187 3,134,977 91,310 3.0% 2 Other Taxes 20,000 79,267 30,000 83,935 30,000 80,959 30,000 0 0.0% 3 Licenses and Permits 340,200 658,453 371,800 632,699 371,800 629,048 372,800 1,000 0.3% 4 Intergovernmental 182,202 239,117 207,618 245,648 220,618 232,118 220,618 0 0.0% 5 Charges for Services 113,291 119,859 109,900 133,799 114,964 121,940 112,831 (2,133) -1.9% 6 Fines and Forfeitures 161,000 114,365 163,000 97,441 115,000 72,024 105,000 (10,000) -8.7 % 7 Special Assessments 1,000 15 1,000 0 1,000 178 1,000 0 0.0% 8 Miscellaneous 137,680 195,193 138,300 158,681 144,881 140,139 115,167 (29,714) -20.5% 9 Sale of Assets 0 512 300 0 300 0 300 0 0.0% 10 Transfers In 199,900 199,900 205,450 205,450 211,164 211,164 217,048 5,884 2.8% 11 Total Revenues & Other Financing Sources 3,963,175 4,341,835 4,119,507 4,400,308 4,253,394 4,532,756 4,309,741 56,347 1.3% EXPENDITURES & OTHER FINANCING USES: General Government: 12 Mayor & Council 25,143 26,106 25,144 25,178 25,144 23,047 26,293 1,149 4.6% 13 Administration 583,347 566,543 559,890 534,956 586,815 624,296 580,015 (6,800) -1.2% 14 Elections 13,000 14,083 4,700 4,866 16,900 11,317 10,900 (6,000) -35.5% 15 Assessing 78,025 82,201 81,300 85,414 85,500 81,306 88,872 3,372 3.9% 16 Planning & Zoning 169,871 180,655 176,204 183,234 198,407 160,253 189,460 1,053 0.6% 17 Comprehensive Plan 0 0 0 25,629 8,000 56,977 8,000 0 0.0% 18 Data Processing 65,350 65,850 68,350 62,090 71,850 54,291 72,850 1,000 1.4% 19 Police/Public Works Facility 85,822 65,431 100,400 67,276 70,400 53,043 69,415 (985) -1.4% 20 Municipal Budding 38,900 40,351 37,600 44,861 43,200 37,355 48,410 5,210 12.1% 21 Unallocated 39,500 49,578 0 2,455 2,300 2,100 2,300 0 0.0% 22 Total General Government 1,098,958 1,090,799 1,053,588 1,035,959 1,098,516. 1,103,985 1,096,515 (2,001) -0.2% Public Safety: 23 Police 1,500,053 1,481,174 1,562,435 1,506,006 1,585,729 1,374,185 1,573,549 (12,180) -0.8% 24 Police Records Management 8,000 9,568 8,650 8,144 8,650 8,379 8,850 200 2.3% 25 Fire 332,800 341,031 360,600 371,731 373,550 361,299 389,172 15,622 4.2% 26 Building Inspections 249,785 307,407 274,117 333,263 295,391 299,770 297,778 2,387 0.8% 27 Emergency Management 5,200 4,334 5,200 4,490 5,200 6,553 5,200 0 0.0% 28 Total Public Safety 2,095,838 2,143,513 2,211,002 2,223,635 2,268,520 2,050,187 2,274,549 6,029 0.3% Public Works: 29 Public Works 595,767 635,203 647,313 654,195 681,533 569,366 717,124 35,591 5.2% 30 Sanitation & Recycling 14,180 11,120 14,543 11,607 15,057 12,234 15,128 71 0.5% 31 Total Public Works 609,947 646,322 661,856 665,802 696,590 581,601 732,252 35,662 5.1% Parks & Recreation: 32 Community Building 28,715 41,079 27,847 30,785 34,764 25,485 33,958 (806) -2.3% 33 Parks 127,717 112,055 163,214 152,936 153,004 150,971 170,468 17,464 11.4% 34 Total Parks & Recreation 156,432 153,134 191,061 183,721 187,768 176,455 204,425 16,657 8.9 % 35 Transfers Out 2,000 857,000 2,000 3,081 2,000 202,000 2,000 0 0.0% 36 Total Expenditures & Other Financing Uses 3,963,175 4,890,767 4,119,507 4,112,198 4,253,394 4,114,227 4,309,741 56,347 1.3% EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) 37 EXPENDITURES AND OTHER FINANCING USES (0) (548,932) 0 288,110 0 418,529 0 0 N/A City of Medina General Fund Transfers Preliminary 2017 Budget 2017 Amount Percentage 2014 2015 2016 Preliminary Increase Increase Actual Actual Actual Budget (Decrease) (Decrease) Transfers In: Transfer from Water Fund 69,400 71,500 73,645 75,854 2,209 3.0% Transfer from Sewer Fund 65,300 67,250 69,268 71,346 2,078 3.0% Transfer from Storm Water Fund 50,200 51,700 53,251 54,849 1,598 3.0% Transfer from Police Forfeiture Fund 15,000 15,000 15,000 15,000 - 0.0% Total Transfers In 199,900 205,450 211,164 217,049 5,885 2.8% Transfers Out: Operating; Transfer to Community Event Fund 2,000 2,000 2,000 2,000 - 0.0% Transfer to General Capital Improvement Fund - - - - - N/A - N/A Surplus Funds: - N/A Comprehensive Plan - Assigned in General Fund 80,000 - N/A Health Ins Buy In - Assigned in General Fund 40,000 (40,000) 40,000 -100.0% Retirement Liability - Assigned in General Fund 65,000 40,000 (40,000) -100.0% Quiet Zone Hwy 55/CR 116 - Assigned in General Fund 125,000 Litigation Fees - Assigned in General Fund 80,000 Transfer to General Capital Improvement Fund 200,000 100,000 - - - N/A Transfer to Equipment Replacement Fund - - 130,000 - (130,000) -100.0% Transfer to Road Improvement Fund 555,000 101,000 70,000 - (70,000) -100.0% Transfer to TH 55 Intersection Fund - - - - - N/A Transfer to Lake Independence Outlet Fund - - - - - N/A Transfer to Water Capital Improvement Fund 100,000 - - - - N/A Transfer to Storm Water Fund - - - - - N/A Total Transfers Out 857,000 388,000 407,000 2,000 (200,000) -49.1% 2 2017 - 2021 Capital Improvement Plan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2017 CIP: DEPARTMENT 2017 2018 2019 2020 2021 City Proposed City Proposed City Proposed Ttpporz rosedCity Proposed Project Cost Portion Project Cost Portion Project Cost Portion Project Con Project Cost Portion Potential Revenue Source Roads Tamarack North of Medina to Blackfoot Overlay $ 54,000 $ 43,200 Reserves/Bonds/Assessments Tamarack - Medina to 24 - Overlay $ 49,985 $ 39,988 Reserves/Bonds/Assessments Tamarack City Limits to CSAH 24 Overlay $ 77,675 $ 62,140 Reserves/Bonds/Assessments Clydesdale trail overlay 116 to 600 $ 80,000 $ 40,000 Reserves/Bonds/Assessments Oakview Road - Overlay $ 43,000 $ 21,500 Reserves/Bonds/Assessments Deer Hill Road East - Overlay $ 27,040 $ 13,520 Reserves/Bonds/Assessments Dusty Trail - Overlay $ 3,900 $ 1,950 Reserves/Bonds/Assessments Chestnut Road - Overlay $ 50,000 $ 25,000 Reserves/Bonds/Assessments Hickory Drive - Reconstruct $ 180,427 $ 90,214 Reserves/Bonds/Assessments Willow Drive N of Chippewa overlay blacktop portion $ 59,000 $ 47,000 Reserves/Bonds/Assessments Willow Drive North to 24 - reclaim $ 200,000 $ 160,000 Reserves/Bonds/Assessments Wichita Trail overlay $ 40,000 $ 20,000 Reserves/Bonds/Assessments Tower Drive West of Pinto Overlay $ 30,000 $ 15,000 Reserves/Bonds/Assessments Iroquois Drive Overlay $ 26,000 $ 13,000 Reserves/Bonds/Assessments Maplewood Drive Overlay $ 29,328 $ 14,664 Reserves/Bonds/Assessments Bobolink Road Overlay $ 86,326 $ 43,163 Reserves/Bonds/Assessments Morningside Road Overlay $ 100,654 $ 50,327 Reserves/Bonds/Assessments Elsinore Circle N of Morningside Rd Overlay $ 18,789 $ 9,395 Reserves/Bonds/Assessments Hwy 55 & CR 116 Whistleless Crossing $ 250,000 $ 125,000 Reserves/MSA Hwy 55 & CR 116 Intersection $ 2,773,282 $ 387,913 Roads/Capital/MSA 21 Roads Sub -total $ 3,202,282 $ 619,913 $ 721,524 $ 420,762 $ 255,600 $ 182,298 $ - $ $ - $ 22 23 Public Works 24 25 26 27 28 29 30 31 32 Tandem Equipment Bonds/Cap Equip Fund 1984 Grader rehab $ 25,000 $ 25,000 Equipment Bonds/Cap Equip Fund Replace 2007 550 $ 60,000 $ 60,000 Equipment Bonds/Cap Equip Fund Self propeled kick off broom $ 40,000 $ 40,000 Equipment Bonds/Cap Equip Fund Lift Grant Skid Steer Upgrade w/ Bucket $ 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Single Axle Truck $ 220,90 $ 220,000 $ 220,000 Equipment Bonds/Cap Equip Fund Loader $. 209,000 $ 200,000 $ 200,000 $ 200,000 Equipment Bonds/Cap Equip Fund Miscellaneous Equipment Bonds/Cap Equip Fund 33 Public Works Sub -total $ 30,000 $ 30,000 $ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 220,000 $ 220,000 $ - $ 34 35 Police 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 PD Squad Cars $ 72,000 $ 72,000 $ 72,000 $ 72,000 $ 108,000 $ 108,000 $ 72,000 $ 72,000 $ 72,000 $ 72,000 Equipment Bonds/Cap Equip Fund Traffic Squad $ 35,000 $ 35,000 Equipment Bonds/Cap Equip Fund Portable Radios $ 27900 $ 2.7,09 $ 60,000 $ 60,000 DWI Forfeiture Fund Mobile Radio $ 40,000 $ 40,000 DWI Forfeiture Fund PD Squad Laptops/Software MDC $ 40,900 $4O()gg $ 40,000 $ 40,000 DWI Forfeiture Fund Records Management $ 70,000 $ 70,000 Equipment Bonds/Cap Equip Fund Bicycles $ 2,000 $ 2,000 Equipment Bonds/Cap Equip Fund Utility Vedicle $ 18,000 $ 18,000 Equipment Bonds/Cap Equip Fund Digital Speed Signs Equipment Bonds/Cap Equip Fund Lexipold Policy Software $ 1g ggg $ Tg�gg Fed Drug Forfeiture Fund Tasers $ 9,000 $ 9,000 Equipment Bonds/Cap Equip Fund Side Arms $ 2,000 $ 2,000 $- ,500 DWI Forfeiture Fund 223 Rifles (2) Equipment Bonds/Cap Equip Fund Bunkers & Helmets $ 7,500 $ 7,500 Equipment Bonds/Cap Equip Fund PD Server Training Room $ 5,000 $ 5,000 Fed/Equip Miscellaneous - Equip Fund 1 1 1 Equipment Bonds/Cap Equip Fund Miscellaneous - DWI Fund $ 4,000 $ 4,000 1 DWI Forfeiture Fund 54 Police Sub -total $ 101,500 $ 101,500 $ 107,000 $ 107,000 $ 226,000 $ 226,000 $ 112,000 $ 112,000 $ 142,000 $ 142,000 55 56 Fire 57 HAMEL 58 59 60 61 62 63 64 65 66 Ongoing PPE Replacement $ 10,000 $ $ 10,000 $ $ 10,000 $ - $ 10,000 $ 10,000 Equipment Bonds/Cap Equip Fund Utility 11 Overhaul/retrofit $ 21,667 $ 21,667 $ Equipment Bonds/Cap Equip Fund Command Vehicle Replacement $ 4,320 $ $ 4,320 $ 4,320 $ 4,320 $ 4,320 Equipment Bonds/Cap Equip Fund Engine 11 Refurbishment $ 20,000 $ 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund Air Lift Bag Replacement funded by grants/other Pumper/Tanker $ 38,917 $ 38,917 $ 38,917 $ 38,917 $ 38,917 Equipment Bonds/Cap Equip Fund Portable JAWS Tool funded by grants/other Bldg Improvement Revolving Cap. Impr. Fund Annual Contract $ 73,000 $ 73,000 $ 73,000 $ 73,000 $ 73,000 Equipment Bonds/Cap Equip Fund 67 Hamel Fire Sub -total $ 74,904 $ 73,000 $ 74,904 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 68 69 Loretto & Long Lake 70 71 72 Fire Sub -total $ 26,000 $ 26,000 $ 27,000 $ 27,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 28,000 Fire (Loretto) $ 20,000 $ 20,000 $ 21,000 $ 21,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 Equipment Bonds/Cap Equip Fund Fire (Long Lake) $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Equipment Bonds/Cap Equip Fund 73 74 Emergency Management 1 2017 - 2021 Capital Improvement Plan 75 76 2017 CIP: DEPARTMENT 2017 2018 2019 2020 2021 City Proposed City Proposed City Proposed TtPP-rz rosedCity Proposed Project Cost Portion Project Cost Portion Project Cost Portion Project Con Project Cost Portion Potential Revenue Source $ 30,000 $ 30,000 County Grant 77 Civil Defense Sirens $---30400 88 89 90 91 92 93 94 95 City Hall Repairs/Renovation $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 Revolving Cap. Impr. Fund City Building Sub -total $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 96 Water (high growth expectation) 97 98 99 100 Water Treatment Plant Expansion $ 1,400,000 $ 1,400,000 Future Willow Dr Water Tower Rehab $ 400,000 $ 400,000 Water Capital Improvement Hwy 55 & CR116 Watermain $ 304,556 $ 304,556 Water Capital Imp/Wtr Fund Water Tower (and land acquisition) $ 2,600,000 $ 2,600,000 Future (2020-2023) 101 Water Sub -total $ 704,556 $ 704,556 $ $ $ 2,600,000 $ 2,600,000 $ 1,400,000 $ 1,400,000 $ $ 102 103 Sewer 104 Hwy 55 & CR116 Sewer Lining $ 50,000 1 $ 50,000 Sewer Fund (Maintenance) 105 Sewer Sub -total $ 50,000 $ 50,000 $ $ $ $ $ $ $ $ 106 107 Storm Water 108 Rain Garden Implementation Program SWU; Grants; Env. Fund 109 Storm Water Sub -total $ $ $ $ $ $ $ $ $ $ 110 111 Parks 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 Trails Park Dedication Fund General Landscaping - all parks $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 Park Dedication Fund Small Equip/Improvements - all parks $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Park Dedication Fund Large Equipment Park Dedication Fund Hamel Legion Park Park Dedication Fund Dugout Covers $ 40,000 $ 20,000 Park Dedication Fund Snow Machine Park Dedication Fund Holy Name Park Park Dedication Fund Hunter Lions Park Park Dedication Fund Playground Mats Park Dedication Fund Lakeshore Park Park Dedication Fund Stone steps to boat launch Park Dedication Fund Bench by Water $ 1,500 $ 1,500 Park Dedication Fund Rainwater Nature Area Park Dedication Fund Bridge by New Trail $ 75,000 $ 75,000 Park Dedication Fund Bench and Trail - other side bridge $ 30,000 $ 30,000 Park Dedication Fund Maple Park Park Dedication Fund Walnut Park Park Dedication Fund Update Baketball Hoop Park Dedication Fund Medina Morningside Park Park Dedication Fund Land Acquisitions / New Trails $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Park Dedication Fund Tomann Preserve - Park Development $ 20,000 $ 20,000 Park Dedication Fund The Park at Fields of Medina Park Dedication Fund Volleyball Court $ 15,000 $ 15,000 Park Dedication Fund Second Basketball Hoop $ 4,000 $ 4,000 Park Dedication Fund Park Land by Medina Golf & CC Park Dedication Fund Park Dedication Fund 139 Parks Sub -total $ 458,500 $ 438,500 $ 281,000 $ 281,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 140 141 TOTAL: $ 4,697,742 $ 2,093,469 $ 1,361,428 $ 1,058,762 $ 3,739,837 $ 3,666,298 $ 2,140,237 $ 2,140,000 $ 550,237 $ 550,000 K Agenda Item # 9B CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING AN AMENDED FEE SCHEDULE The city council of the city of Medina ordains as follows: Section 1. The schedule of fees and rates attached hereto as Exhibit A, Exhibit B and Exhibit C is hereby adopted. Section 2. This ordinance shall become effective on January 1, 2017 upon its adoption and publication. Adopted by the City Council of the City of Medina this 6th day of December, 2016. ATTEST: Jodi M. Gallup, City Clerk Published in the Crow River News this Ordinance No. December 6, 2016 Bob Mitchell, Mayor day of December; 2016. Exhibit A City of Medina Fee Schedule Effective January 1, 2017 Administration Park and Recreation Service Charge Address Labels $50.00 Address List $25.00 Administrative Appeal $250.00 Affidavit of Filing $15.00 Audit Book co $50.00 City Code Book Cost plus 10% Copies - single or double sided (B&W) $0.25 per page ($5.00 minimum) Copies or pictures - color 8 '/z x 11 $.50 per page ($5.00 minimum) Delinquent Charges Assessed 10% administrative fee DVD/Flash Drive/CD/A+tdie $30.00 per item DVD/Flash Drive $20 per CD Mailing costs of copies/reports At cost New resident listing $20.00 Peddler, Solicitor, Transient Merchant Permit Application Fee $50.00 up to $100.00 if extensive background check is needed Photographs $20.00 + cost of photo Non -Sufficient Funds Check $30.00 Special Assessment search $25.00 Special Council Meeting request $250.00 Special Event Permit Fee $25.00 Tax Increment Financing application minimum $1,500 (deposit) plus c.a.c Tobacco License (annual) $150.00 German Liberal Cemetery Service Charge Gravesite Purchase $1,500.00 Gravesite Transfer $15.00 Interment (Open/Close) for Casket $900.00 Interment (Open/Close) for Cremation or infant Cherub $250.00 Disinterment (Open/Close) for Casket $900.00 Disinterment (Open/Close) for Cremation or infant Cherub $250.00 Marker Locating for Placement $45.00 Gravesite Locating for Interment $65.00 Funeral Service Attendant/Traffic Control $150.00 Ordinance No. December 6, 2016 Service Charge Independence Beach Parking No Charge Permit (residents only) Ball Field and Court Use See Exhibit C Shelter Reservation Weekday (resident) _ $20 Weekday (non-resident) _ $30 Weekend (resident) _ $25 Weekend (non-resident) _ $50 Hamel Community Building See Exhibit B Liquor Service Charge 3.2 Malt Liquor -off sale $50.00 3.2 Malt Liquor -on sale $100.00 Consumption & Display License $200.00 Liquor License Investigation in -state maximum $500.00 Liquor License Investigation (out-of-state maximum $10,000.00 Off -sale $150.00 On -sale Class A: >20,000 sq. ft. $7,500.00 On -sale Class B: 12,000 - 20,000 sq. ft. $6,500.00 On -sale Class C: 6,000 - 12,000 sq. ft. $5,500.00 On -sale Class D: < 6,000 sq. ft. $4,500.00 On -sale Sunday $200.00 Public Dance $100.00 3.2 Malt Liquor one day set u $25.00 Temporary on -sale application fee $25.00 Wine License $2,000.00 On -sale Brewer Taproom License $500.00 Off -sale Small Brewer License $150.00 Microdistillery Cocktail Room License $500.00 Exhibit A City of Medina Fee Schedule Effective January 1, 2017 Police Public Works Service Charge Accident/Police Report $.25/ a e ($5.00 minimum) Burning Permit non-resident $15.00 Burning Permit (resident) No Charge Dog Impounds $25.00 at Police office or $50.00 at Strehler Farm plus $10.00 each additional calendar day Reserve Officer at event/per hour $25.00 Event Security (per officer/per hour) $70.00 and $85.00 on Holidays Q hour minimum Fingerprinting Resident & Employees $15.00 up to 3 cards, $5.00 each additional card. Non- residents $25.00 up to 3 cards, $5.00 each additional card. Fireworks Permit $50.00 Gambling Investigation Fee (annual) $50.00 Gambling Application for Exempt Permit $10.00 Gun Club license (annual) $50.00 Hunting Permit (non-resident) $25.00 Hunting Permit (resident) $15.00 Kennel License (City Council Review) $300 (deposit) + c.a.c. Kennel License (Administrative Review $100.00 Kennel License(Waiver) $300 (deposit) + c.a.c. Letter of Conduct $15.00 Police False Alarm first No Charge Number of alarms within one calendar year Police False Alarm second $25.00 Police False Alarm third $50.00 Police False Alarm fourth $75.00 Police False Alarm (fifth and thereafter $150.00 Vehicle Impound/Storage $10.00/da + towing fees Fire Service Charge Fire False Alarm first $100.00 Number of alarms within one calendar year Fire False Alarm second $150.00 Fire False Alarm third $200.00 Fire False Alarm (fourth and thereafter $250.00 Post Fire Inspection $40.00 + c.a.c. Ordinance No. December 6, 2016 Service Charge Curb stop repair $250.00 (deposit) + c.a.c. Driveway Curb Cut Review $100.00 Driveway Waiver $500.00 Frozen/damaged meter repair $100.00 ROW Permit $100.00 Water disconnect/reconnect trip fee $65.00 Radio Transmitter $125.00 Water meter iPearl (I") + radio transmitter & meter horn $535.00 Water meter iPearl (3/4") + radio transmitter & meter horn $420.00 Water meter SRII (1") + radio transmitter & meter horn $556.00 All other meters at cost Trunk Connection Rates per living unit for residential; and, equivalent for commercial as determined by the Metropolitan Council SAC, except as may be amended by City policy. City may adjust number of units determined by Metropolitan Council if it deems it appropriate based on information provided. Service Charge Hamel Urban Service Area- $1,075.00 Sewer Hamel Urban Service Area- $7,575.00 Water Independence Beach Area- $4,410.00 Sewer Independence Beach Area- $4,410.00 Water Medina Morningside Area- $4,410.00 Sewer Medina Morningside Area- $4,410.00 Water Sewer Availability Charge As set by Metropolitan SAC Fee Council Maple Plain Service Area- Per Maple Plain Fee Water Schedule Exhibit A City of Medina Fee Schedule Effective January 1, 2017 Sewer and Water Rates Sewer and Water Rates (MM=Medina Morningside, IB=Independence Beach). All rates monthly. Service Charge Sewer (residential) minimum $20.79 per month Sewer (residential) per 1,000 $5.20 gallons of water usage Sewer (commercial) $20.79 per month minimum Sewer (commercial) per $5.20 1,000 gallons of water usage Sewer only (residential) $31.20 per month (based on 6,000 gallons per month MM & IB Water (residential) $12.06 per month (base charge) MM & IB Water (residential) $2.67 per 1,000 gallons 0-4,000 gallons MM & IB Water (residential) $3.02 per 1,000 gallons 5,000-6,000 gallons MM & IB Water (residential) $4.02 per 1,000 gallons 7,000-10,000 gallons MM & IB Water (residential) $4.35 per 1,000 gallons 11,000-23,000 gallons MM & IB Water (residential) $5.37 per 1,000 gallons 24,000 and up gallons MM & IB Water (irrigation) $4.35 per 1,000 gallons 0-13,000 gallons MM & IB Water (irrigation) $5.37 per 1,000 gallons 14,000 and up gallons MM & IB Water $12.06 per month (commercial) (base charge) MM & IB Water $4.02 per 1,000 gallons (commercial) water usage under 10,000 gallons per month MM & IB Water $5.37 per 1,000 gallons (commercial) water usage over 10,000 gallons per month Storm Water Utility Fees Service Charge Storm Water Utility Annual $29.43 per Residential Fee Equivalency Factor (REF) + Annual Watershed Due established by specific Watershed Storm Water Appeal $250.00 Ordinance No. December 6, 2016 All rates monthly. Service Charge Hamel Water (residential) $16.76 per month (base charge) Hamel Water (residential) 0- $3.02 per 1,000 gallons 4,000 gallons Hamel Water (residential) $3.69 per 1,000 gallons 5,000-6,000 gallons Hamel Water (residential) $5.03 per 1,000 gallons 7,000-10,000 gallons Hamel Water (residential) $5.92 per 1,000 gallons 11,000-23,000 gallons Hamel Water (residential) $6.69 per 1,000 gallons 24,000 and Lip gallons Hamel Water (irrigation) 0- $6.05 per 1,000 gallons 13,000 gallons Hamel Water (irrigation) $6.69 per 1,000 gallons 14,000 and up gallons Hamel Water (commercial) $16.76 per month (base charge) Hamel Water (commercial) $5.03 per 1,000 gallons water usage under 10,000 gallons per month Hamel Water (commercial) $6.69 per 1,000 gallons water usage over 10,000 gallons per month Penalty for unpaid utility 10% per month on unpaid bills balance (penalty not interest) City of Maple Plain Water Rate established by City of Service Maple Plain plus 10% Medina administrative fee City of Orono Water Service Rate established by City of Orono plus 10% Medina administrative fee City of Plymouth Sewer Rate established by City of Service Plymouth plus 10% Medina administrative fee The Enclave at Medina Raw $3.25 per 1,000 gallons Water Usage for the first 2,000,000 gallons per month The Enclave at Medina Raw $3.81 per 1,000 gallons Water Usage above 2,000,000 gallons per month Dominium (per unit) $3.25 per 1,000 gallons 0-13,000 gallons Dominium (per unit) $3.81 per 1,000 gallons 14,000 and up gallons Exhibit A City of Medina Fee Schedule Effective January 1, 2017 Building Inspection Related Service Charge Building Permits Based on valuation - 1994 Building Fee Schedule Building Plan Review 65% of building permits Site Plan Review $1,000.00 deposit+ c.a.c. "Administrative" Investigation fee (for work Double charge began withoutpermit) Demolition (minimum) $100.00 per structure (residential) $200.00 per structure (non- residential Fence < 5 feet (no Permit); >= 5 and < 7 feet = $50 >=7 based on valuation - 1994 building fee schedule (location verification) Building - fireplace $50.00 per fireplace plus state surcharge Re -side - residential $100.00 per structure plus state surcharge Re -roof -residential $100.00 ($165 for wood shingles/shakes) plus state surcharge Occupancy Financial $10,000 escrow Guarantee (ex: occupy home prior to approval of final grade; other similar Window, patio door, and front $50.00 (1 window); $100.00 door replacement (existing (2+ windows) plus state openings) surcharge Windows and doors (changing Based on valuation - 1994 opening) BuildingFee Schedule Electrical $2.00 Grading, drainage & erosion $250.00 + c.a.c. control plan (engineer review of submitted plans and building permits) Grading < 50 cubic yards = $50.00 51-100 cubic yards = $75.00 101-1000 cubic yards = $200.00 1,001+ cubic yards = $200+$25 per each additional 100 yds (max. $750.00 ) + financial guarantee of 150% of cost; Violations = c.a.c. Hardcover Surface Small $50.00 Improvement Review (ex. sport courts, address monuments, pillars, sheds< 200 square feet, etc.) Ordinance No. December 6, 2016 Mechanical (residential) $50.00 per piece plus state surcharge Moving Structure on public street $100.00 + c.a.c. Plumbing (residential) $50.00 (1-5 fixtures); $10.00 each additional; plus state surcharge Septic (new) $250.00 + $100 site visit + c.a.c. for advanced inspector (if applicable) Septic Repair (drainage fields $125.00 Holding tank ex: floor drains) $100.00 Septic Violation Inspection $250.00 + c.a.c. Sewer Hook-up $100.00 Signs (temor / ortable $50.00 Sign face replacement -wall or pylon $50.00 New monument/pylon sin State fee schedule New wall sin $100.00 Storm water Pollution Prevention Program Review (one acre or more) $200.00 Underground Tank Removal $100.00 Tree Preservation Plan Review $25.00 (no fee if part of grading or building permit) Water Hook-up $100.00 Water Heater - residential $50.00 plus state surcharge Temporary Structures $100.00 Staff Consultant Fees - Staff and consultant time spent on planning applications (or defined as other c.a.c.) will be charged to applicant. Service Charge City Attorney Up to$265 $2-60 per hour, per rate schedule City Engineer Up to $158 &153 per hour, per rate schedule Survey Crew Up to $180 per hour, per rate schedule Prosecuting Attorney Up to $133.50 per hour, per rate schedule Planning Consultants Up to $160 per hour, per rate schedule Tree Inspector Up to $75.00 per hour City Staff - Professional $80 per hour City Staff - Public Works $65 per hour + time & half for over time City Staff - Public Works $80 per hour + time & half Field Inspector for over time City Staff - Administrative $60 per hour + time & half Support for over time Exhibit A City of Medina Fee Schedule Effective January 1, 2017 Planning and Zoning Service Charge Agriculture Preserve Application $50.00 + c.a.c. Agriculture Preserve Expiration $50.00 + c.a.c. Appeal Administrative Decision $500 (deposit); c.a.c. not to exceed $500 Appeal of Wetland Conservation $500 (deposit) + c.a.c. Act Staff Decision of Functional Assessment and Value Classification Appeal of Wetland Corrections $500.00 (deposit) + Notice c.a.c. Appeal of Open Space Composite $500.00 (deposit) + Map and/or reference data c.a.c. Basin Flood lain Review $250.00 Cartway Easement $2,000.00 (deposit) + c.a.c. Comprehensive Plan Amendment $2,000.00 (deposit) + c.a.c. Comprehensive Plan Co $100.00 Concept Plan Review $1,000.00 Conditional Use Permit application $2,000.00 (deposit) + (commercial, minimum) c.a.c. Conditional Use Permit application $2,000 (deposit) + (Telecommunications Tower, c.a.c. minimum Conditional Use Permit application $1,000 (deposit) + residential, minimum c.a.c. Conditional Use Permit Annual $100.00 residential; Review $200.00 commercial Conservation Design collaborative $1,000.00 goal setting process Development Improvement 150% amount of Financial Guarantee (i.e. Letter of estimated Credit or Cash) improvements Environmental Review (eg. EAW, $2,000.00 (deposit) + EIS) c.a.c. Interim Use Permit $2,000.00 (deposit) + c.a.c. Lot Combination or $1,000.00 $5,000.00 Rearrangement flit (Surve) (deposit) + c.a.c. 840 Maps l lxl7 = $1; 17x22 = $8; 22x34 = $10; 28x40 _ $12; 34x44 = $15 Mixed Use Stage I Plan $2,000.00 + c.a.c. Mixed Use Stage II Plan $2,000.00 + c.a.c. Mixed Use Stage III Plan $2,000.00 + c.a.c. Ordinance No. December 6, 2016 Park Dedication Fee (see city code) Residential = 8% of land value but no < $3,500/unit or >$8,000/unit; Commercial = 8% of land value Planned Unit Development $1,000.00 (deposit) + Concept c.a.c. Planned Unit Development General $5,000.00 (deposit) + Plan c.a.c. Planned Unit Development Final $2,000.00 (deposit) + Plan c.a.c. Rezoning Application (minimum) $1,000.00 (deposit) + c.a.c. Rivervine Floodplain Review $1,000.00 (deposit) + c.a.c. Site Plan Review $5,000.00 (deposit) + c.a.c. Platted Subdivision Application $5,000.00 (deposit) + (minimum) c.a.c. Temporary Outdoor Sales Event $50.00 Upland Buffer Vegetation 150% financial Review/Inspection/Guarantee guarantee — See Medina Code Section 828.43 Subd. 8 Upland buffer sign $35.00 Vacation $2,000.00 (deposit) + c.a.c. Variance Application (minimum) $1000.00 (deposit) + c.a.c. for residential; $2,000.00 (deposit) + c.a.c. for commercial Land Use Application Si install $75.00 Wetland Delineation Review $600.00 Wetland Field Estimate (flagging) $250.00 Wetland Exemption Decision/No $300.00 Loss Wetland Replacement Plan $500.00 (deposit) + c.a.c. Zoning Letter $50.00 Exhibit A City of Medina Fee Schedule Effective January 1, 2017 *c.a.c. = city accrued costs *Deposits for land use and other applications must include the fee established by this fee schedule ordinance and any unpaid fees from the previous application involving essentially the same property by the same or similar applicant. *Deposits for land use applications that require more than two requests or large in scale shall be determined by the City Administrator. *Deposits will be returned for land use projects paid in full after final approval, deposits for wetland and grading permits will be returned upon acceptance of work if bills are paid in full. *Escrow for building certificate will be returned upon acceptance of project. *Land use applications are processed by planning, building, finance, engineering and legal departments and all costs associated with the review shall be billed to the applicant. Ordinance No. December 6, 2016 Exhibit B - Hamel Community Building Fee Schedule 2017 Group Time Period Non -Resident Medina Resident or Business Medina Public Service Groups Anytime N/A N/A City Approved Medina Civic or Non-profit Groups ■ Anytime N/A ■ N/A ■ Monday to Friday All Day $190 $160 Monday to Friday 0 < 4 Hours $100 $85 Monday to Thursday 0 < 1.5 Hours $50 $45 Sat. and Sun. Afternoons (7 am to 2 pm) 0 < 4 Hours $125 " $100 " Sat. and Sun. Evenings (3 pm to Midnight) 0 3 pm - Midnight $350 $300 Sat. and Sun. Evenings (3 pm to Midnight) 0 4 Hour Minimum $250 ^ $240" Sat. and Sun. All Day Rate All Day $450 $400 Overnight Events* (10 pm to 8 am) All Night $150 $125 Alcohol Usage* All Day $50 $50 0 Kitchen Service Area and Outdoor Shelter use included in all fees. ■ City Approved Civic or Non-profit Groups or public events can receive one free use per month and any additional will be charged resident's rates " $55 per hour for additional hours over the 4 hour time slot * in addition to base fee Community Building Security Deposit o Time Period Non -Resident Medina Resident or Business Medina Public Service Groups - Any Day Anytime N/A N/A City Approved Medina Civic or Non-profit Groups - Any Day ■ Anytime $100 $100 Any Day Before 5 pm $150 $150 Any Day After 5 pm $250 $250 Any Day w/ Alcohol or Dance Anytime $500 $500 o This fee is to cover any damage to the facility, extra clean-up, or cancellation of event without 3 weeks notice. ■ This fee is to cover any damage to the facility, extra clean-up, or cancellation of event without 14 days notice. Ordinance No. December 6, 2016 EXHIBIT C FIELD & COURT RESERVATION FEE SCHEDULE Field Usage Fee Table Field fees are based on a 2.5 hour time slot. If additional time is needed, the fee will increase $25 per additional hour. Facility Practice Fee Game Fee Tournament Fee Prepared Ball Field* $50.00 $100 Calculated on a case by case basis Ball Field** $25 $50 Calculated on a case by case basis Open Field $50.00 $100 Calculated on a case by case basis Light Fee: $15 / field / hour — this fee will be required if lights are requested *These fees cover the city's cost to have all ball fields dragged on day of reservation, chalked for all games, field preparation after rain to get the fields in playable condition, cutting interior grass, maintaining the lips on all fields, re -edging fields, maintaining the pitcher's mound, annually rolling the fields, and other capital expenses to keep these facilities in playing condition. **Renter is expected to drag the field on day of reservation, chalk for their own games. and prepare field for playing condition in the event ofrain. These fees cover the citv's cost to reserve the field and help pay for annual maintenance and capital expenses to keen these facilities in slaving condition. Field Usage Security Deposit $500.00 Security Deposit for field reservations pertaining to games and/or practices per every Field Reservation Application submitted. $800.00 Security Deposit for field reservations pertaining to tournaments per every Field Reservation Application submitted. Court (Tennis & Basketball) Fee Rental & Deposits Court Rental - $2 per hour per court Court Deposit - $150 Security Deposit Key Deposit A $25 key deposit is required for issued keys to any building reservation on the facilities. Keys must be returned by 4:30 p.m. of next business day after rental. Rental Fees for Amenities Field House Bathroom Fee $70 per day to reserve both men's and women's bathrooms Portable Toilets The City of Medina will determine if Additional Toilets or Special Cleaning needs to be scheduled on the day or days that the fields are reserved. Portable Toilet Fees: $60 Additional Units (per unit); $200 ADA Toilet; $35 Special Cleaning (per unit) Ordinance No. December 6, 2016 RESERVATION FEE AND DEPOSIT POLICY Recreation Field Reservation fees Recreation field reservation fees are the fees required for the direct usage of the fields. This fee includes the field usage fee as well as any fees associated with the requested/required rental of amenities. All fees will be required by the City upon submission of the reservation application. Refunds of Reservation Fees Refunds for all recreation field reservation fees are processed on an individual basis with regards to the conditions of the cancellation. All cancellation notices and requests for rescheduling must be submitted in writing. Any cancellations that occur upon the day of the event, the City must receive the cancellation notice by the next business day. . REFUND FOR CANCELLATIONS DUE TO WEATHER CONDITIONS. All cancellations that are due to weather conditions must be verified by the City staff prior to refund. A percent of the recreation field reservation fees may be remitted to the City according to the percent of field used if event is interrupted due to weather conditions and is not rescheduled. . NO FEE REFUNDS. Recreation field reservation fee refunds will not be given for cancelled game/practice reservations that are not related to weather conditions less than fourteen (14) days before the event. . NO FEE REFUNDS. Recreation field reservation fee refund will not be given for cancelled tournament reservations that are not related to weather conditions less than thirty (30) days before the event. Recreation Field Reservation Security Deposit Recreation Field Reservation Security Deposit is required to secure the performance of the field usage and any administration fees connected to cancellations or rescheduling. A security deposit will be required by the City upon submission of the reservation application. Refunds of Security Deposit The applicant; having fulfilled the obligations under the field reservation application, City Code Chapter 515, and an after post -event inspection by the Public Works Department, will have their Security Deposit refunded. . A full security deposit will be remitted to the applicant upon having left no financial obligation to the City and having caused no damage beyond ordinary wear and tear. . A percent of the security deposit will be remitted to the City pending: 1) any financial obligation to the City, 2) the percent of damages to the facilities beyond the ordinary wear and tear. Ordinance No. December 6, 2016 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016- RESOLUTION AUTHORIZING PUBLICATION OF ORDINANCE NO. _ BY TITLE AND SUMMARY WHEREAS, the city council of the city of Medina has adopted Ordinance No. an ordinance amending the city's fee schedule; and WHEREAS, the ordinance is 10 pages in length and consists almost entirely of a chart and exhibits; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the city council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the City Clerk shall cause the following summary of Ordinance No. to be published in the official newspaper in lieu of the entire ordinance: Public Notice The city council of the city of Medina has adopted Ordinance No. . The ordinance revises the city's fee schedule, including fees for administration, parks and recreation, sewer and water, storm water, watershed, planning and zoning, building, staff consultants, and other services. The ordinance will not be codified. The full text of Ordinance No. is available for inspection at Medina city hall during regular business hours. BE IT FURTHER RESOLVED by the city council of the city of Medina that the City Clerk keep a copy of the ordinance in the clerk's office at city hall for public inspection and that the City Clerk post a full copy of the ordinance in a public place within the city. Dated: December 6, 2016. Bob Mitchell, Mayor Resolution No. 2016- December 6, 2016 ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- December 6, 2016 MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: December 1, 2016 SUBJ: Planning Department Updates — December 6, 2046 City Council Meeting Land Use Application Review A) Olkon Variance and Preliminary Plat — 2362 Willow Drive — Ellis and Nancy Olkon have requested a variance from the minimum suitable soils requirements to subdivide their 20 acre property into two lots. The Planning Commission reviewed the variance request at the September 13 meeting and unanimously recommended denial. The City Council reviewed the variance request on November 1 and directed staff to prepare a resolution of denial. The applicant has asked that the City delay taking action while they consider how to proceed B) AutoMotorPlex PUD General Plan and Plat — east of Arrowhead Drive, north of Hamel Road — Bruno Silikowski has requested review of a PUD General Plan and Plat for construction of approximately 237,500 square feet of private garage condominiums for motorsports enthusiasts. The Planning Commission held a Public Hearing at the October 11 Planning Commission meeting and recommended approval 6-1. The City Council reviewed on November 1, directed the staff to work on a number of matters with the applicant and tabled the request until December 6. C) Lunski Senior Community Concept Plan — North of Highway 55, East of Willow Drive (PID 03-118-23-32-0007) — Lunski, Inc. has requested review of a Concept Plan for development of an approximately 126 unit senior living community to include independent and assisted living units. The Planning Commission is tentatively scheduled to hold a public hearing on the request at their Monday, December 19, 2016 meeting. D) Woodridge Church Site Plan Review= 1500 County Road 24 — Woodridge Church has requested a lot combination, conditional use permit amendment, site plan review, and interim use permit for construction of a 15,085 square foot addition to the north side of the existing building. The Planning Commission is tentatively scheduled to hold a public hearing on the request at their Monday, December 19, 2016 meeting. E) Three Rivers Park/We Can Ride CUP — 4301 County Road 24 — Three Rivers Park District and We Can Ride have requested a conditional use permit amendment to allow We Can Ride, a nonprofit that provides programming to individuals with disabilities or special needs, to occupy the stable previously utilized by Three Rivers Park mounted patrol. The Planning Commission is tentatively scheduled to hold a public hearing on the request at their January meeting. F) Excelsior Group Concept Plan — 2120 and 2212 Chippewa Road — The Excelsior Group has requested review of a Concept Plan for development of 58 single family homes north of Chippewa Road and west of Mohawk Drive. The property is not in the current staging period and is currently proposed to be guided rural residential in the 2040 Comp Plan Update. The request is tentatively scheduled for a public hearing at the November 9 Planning Commission meeting. G) Capital Knoll Final Plat — 1575 Hamel Road — Princeton Capital has requested final plat approval of a three lot rural subdivision. The Council granted preliminary approval back in 2014. Staff is conducting a preliminary review and will present to the Council when complete. H) Just for Kix, Hamel Brewery, St. Peter and Paul Cemetery, Wright -Hennepin Solar Panels —The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. Planning Department Update Page 1 of 2 December 6, 2016 City Council Meeting I) Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting a final plat application J) Deerhill Preserve, Hamel Haven subdivisions —These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before construction begins. Other Proiects A) Comprehensive Plan — The Steering Committee met on November 14 and reviewed the feedback on the draft Comp Plan update from the Open Houses at the end of October. The Committee made a series of changes and directed staff to prepare a draft Comprehensive Plan to present to the Planning Commission for a public hearing on December 13, 2016. B) City Hall Renovation — Planning moved to our new office November 8-9. We continue to organize our space and trying to final out the construction project. Stop by and check it out! Planning Department Update Page 2 of 2 December 6, 2016 City Council Meeting MEDINA POLICE DEPARTMENT 600 Clydesdale Trail Medina, MN 55340.9790 p: 763.473-9209 f: 763.473-8858 MEDINA non-cmergenM 763-525-6210 MEMORANDUM Emergency 9-1-1 TO: City Administrator Scott Johnson and City Council FROM: Director Edgar J. Belland DATE: December 1, 2016 RE: Department Updates Twin Cities Security Partnership On November 151h I attended a Twin Cities Security Partnership seminar on leadership. The speaker was Admiral Eric Thor Olsen who was the commander of the Special Forces for 14 years. He talked about the complex world we live in and the new challenges facing our country related to national security. As the internet has grown, so has the number of threats against our country. It is very concerning recognizing all the external forces plotting against the United States. We have our work cut out for us. LELS Union Meeting Administrator Johnson and I continue to work on the LELS Union contract for 2017. We will be bringing the latest proposal to you at the December Est meeting. Canadian Pacific Railroad Holiday Train The Canadian Pacific Railroad Holiday Train is scheduled for 4:15: pm on Sunday, December 1 lth in downtown Loretto. Santa Clause and his reindeer will be on hand for photos with the children. Coffee and cookies will be provided to the attendees. Please bring a donation for the local food shelves. Come and enjoy the event. Department Qualifying Shoot On November 22°a we held our annual qualifying shoot for the department. We shot our cold weather and night shoot as our qualifier. This course is very trying. This year, we also contended with the freezing rain. It is not easy to qualify in the dark and with cold weather; we hold our staff to a higher standard. I am happy to report that all the officers qualified with an 80 percent or higher score, shooting a 150 shot course. Patrol by Sergeant Jason Nelson Training Officer Jessen attended a safe and sober conference in Duluth on November 16-17. We had our annual cold weather night qualification firearms training on November 22, 2016. We were all issued new Glock 9 mm handguns. Patrol Activities For the dates of November 8 to November 29, 2016, our officers issued 92 citations and 183 warnings for various traffic infractions. There were a total of six traffic accidents, 15 medicals and 18 alarms. Numerous damage to property and vandalism reports were reported over the holiday break. Cases forwarded to the investigator. There are some suspects that have been developed. On November 8, 2016, I took an intentional damage to property report. A suspect was identified and the case has been forwarded to the City Attorney's Office for charging. On November 9, 2016, Officer Jessen and I took several thefts of service reports about tree trimmers soliciting door to door and then only doing partial work even though they have been paid. All parties were located and several arrests were made for drug and other violations. On November 10, 2016, Officers Jessen, Hall and I were dispatched to locate two missing little kids from a park. I was able to locate the kids who were playing hide and seek from their grandma. The kids had snuck home when grandma was not looking and were found hiding in their bedrooms. Grandma was not happy. On November 18, 2016, Officers McKinley, Swalchick and Gregory were dispatched to a heroin overdose. The caller was the 13 year old daughter who found her mother not breathing. Upon arrival, attempts were made to save the person's life. CPR was conducted and the party later passed away at the hospital two days later. The case is being investigated by the West Metro Drug Taskforce. On November 20, 2016, Officer Jessen took a theft of a purse report. It was discovered that the purse was stolen while at Cub Foods in Plymouth. The credit cards were used after that. Case will be forwarded to Plymouth Police. On November 28, 2016, Officer Boecker took a theft from Maple Crest Landscape. Business owner located some of his property on an adjacent property. We have experienced several thefts from this business over the past two months. Case forwarded to Investigations. Investigations by Investigator David Hall On November 20, 2016, a resident of Medina reported that her purse had been lost or stolen and that her credit cards had subsequently been used in the north metro. The victim has provided a list of charges to her credit cards and locations that they were used in. Investigations will follow up with obtaining any possible video surveillance at these locations. Between November 27, 2016, and November 29, 2016, we received multiple reports of damage to property involving damage to mailboxes. Residents in the City of Orono also had similar damage during this time. The Orono Police Department has possible suspect information and is looking into the incidents. There are a total of 13 open investigations. MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: November 30, 2016 MEETING: December 6, 2016 SUBJECT: Public Works Update STREETS • Public Works had our first snow event of the season. We have added several additional streets to the route this year with the excepting of new infrastructure. The City has planned ahead with equipment and personnel so there were no issues plowing. • I was at a utility meeting for the 116/55 project. The title sheet was signed and we are on our way. ROW negotiations should be complete in December. The County is expected to open bids at the end of February and begin project late April or early May. • The Sioux Drive project is complete and working well. • Deer Hill Rd. project is moving along slowly now with the wet weather. We are still hoping to get all of the class 5 installed yet this fall. The developer is still hoping to start a home over the winter; they will have to keep the road clear at their expense over the winter if they want to do so. We will also be posting the new road during the spring thaw to protect it during its most vulnerable time. WATER/SEWER/STORMWATER • Well #8 continues to operate fine with just a few control issues to work out. • I have been working on the bid documents for the water tower rehab project with WSB. I have concerns with the 116 water main / road project and the tower project going on simultaneously. Without the tower as a reservoir and a part of the loop system under construction it leaves a large portion of the City in a vulnerable situation. I am working to come up with a solution. • We will be discussing the Tower at the December 20th work session. We will discuss paint colors and logos for the Tower. The tower has not had a logo since the last time it was painted. The council at that time chose not to put a logo on the tower due to expense. • We have dealt with a few storm water complaints in the past few weeks. Normally this is not a problem at this time of year, but with the warm weather and the rain things continue to come up. PARKS/TRAILS • Public works has been prepping the skating rinks the past week or so. This weather is not conducive to ice or even snow. • Public works has installed several loads of ag lime to the ballfields. They should be in good shape for next year's ball games. " Jodi and I will be meeting with new representation from Hamel Baseball Association next week. I think it will be a much better situation than the past few years. New leadership is welcome. " As always trails will be plowed as a second priority to the roads. Sometimes it happens the same day but depending on the timing of the storm it can take a day or two. At this point we do not pay overtime to plow trails unless there is an event in town. MISCELLANEOUS " Cleanup day trees are being ordered. We will be discussing whether we will be subsidizing the cost of the trees again this year at the council meeting. " There is a contract for the snow plowing at the community center in your packet. PW contracts this out because of timing of events that cannot be met while we are plowing roads. " The PW crew has been doing several tasks connected with the city hall project helping to get things complete. " I have successfully moved downstairs at city hall. There are a lot of files to go through and organize. Most of the files will be moved up to Clydesdale to my main office as we work towards eventually being there full time. Page 2 of 2 ORDER CHECKS NOVEMBER 16, 2016 - DECEMBER 6, 2016 045116 ABBAD, SYED..........................................................................$380.00 045117 AGRE, CAROLINE....................................................................$150.00 045118 AMPUERO, CAROLINE..............................................................$197.50 045119 BAKER, JAMES.........................................................................$112.50 045120 BOHN, JUDITH ANN.................................................................. $97.50 045121 MARY PAT BYRNES..................................................................$112.50 045122 CHADUVULA, NARASIMHA RAO................................................$150.00 045123 CHINROLE, AMAR_..................................................................$310.00 045124 CHRISTOPHER, MARK..............................................................$112.50 045125 CHRISTOPHER, SHARON J.......................................................$112.50 045126 CROSBY, KATHERINE..............................................................$112.50 045127 DALBEC, DEBRA......................................................................$112.50 045128 DEGMAN, ELEANOR.................................................................$162.50 045129 DEJUTE PAUL M....................................................................... $97.50 045130 DRISCOLL, LESLIE FRANCES....................................................$112.50 045131 DYSTE, CYNTHIA ANN.............................................................$162.50 045132 ENGEL, PHILIP........................................................................$112.50 045133 EVANS, KAREN JACKSON.........................................................$162.50 045134 FRY, BEVERLY.........................................................................$112.50 045135 GARBERICK, MARGARET..........................................................$242.50 045136 GREGOR, PATRICIA.................................................................$387.50 045137 HENDERSON, CARL/BRENDA.................................................$1,410.33 045138 HENDERSON, PAUL/CYNTHIA................................................$1,410.33 045139 HERMAN, DEAN........................................................................ $97.50 045140 HERMAN, SANDRA L................................................................$162.50 045141 PAUL JAEB..............................................................................$112.50 045142 KHURANA, DIVYA....................................................................$150.00 045143 LECY, COLLEEN A....................................................................$195.00 045144 LEE, STEVEN B......................................................................... $97.50 045145 US HOME CORP..................................................................$30,000.00 045146 MN BUREAU OF CRIMINAL.......................................................$375.00 045147 MOHAN, KATHERINE................................................................ $97.50 045148 MORROW, DENNIS..................................................................$322.50 045149 NELSON, THOMAS...................................................................$162.50 045150 OBRIEN-HASEK, MOLLY A........................................................$157.50 045151 OLKON, ELLIS.......................................................................... $90.00 045152 PRODAHL, SUSAN M.............................................................$1,410.34 045153 RAVINA NEIGHBORHOOD ASSN...............................................$250.00 045154 REID, ROBIN............................................................................ $97.50 045155 RENGEL, LAURIEJEAN.............................................................. $97.50 045156 RICHMOND, TERRY R.............................................................. $195.00 045157 RUMSEY, JEFFREY.................................................................... $97.50 045158 RUMSEY, JULIE.......................................................................$160.00 045159 ZAHRA SAJJAD........................................................................$250.00 045160 SAMS CLUB.............................................................................$151.56 045161 SCHMIDT, KATHLEEN..............................................................$180.00 045162 SCHNEIDER, SHIRLEY..............................................................$112.50 045163 COLLEEN SIVETS.....................................................................$177.50 045164 SMITH, CAROLYN..................................................................... $97.50 045165 SWANSON, SHELLEY...............................................................$197.50 045166 THOMPSON, KATHARINA.......................................................... $97.50 045167 TOLL BROS, INC.................................................................$10,000.00 045168 VANDERBOOM, JULIE R............................................................ $97.50 045169 VELCH, PAT.............................................................................$372.50 045170 VERBICK, DONALD..................................................................$112.50 045171 VERBICK, MARY......................................................................$162.50 045172 WEALSHIRE, THE.................................................................$5,000.00 045173 WEIR, ELIZABETH...................................................................$195.00 045174 ZONNEVELD, CHRISTINE D......................................................$192.50 045175 BLUE CROSS BLUE SHIELD OF MN......................................$30,029.00 045176 CAREFREE SERVICES INC........................................................$823.20 045177 COMMERCIAL ASPHALT CO......................................................$607.46 045178 JOHNSON, ERIC & KRISTA.......................................................... $0.00 045179 US HOME CORP..................................................................$10,000.00 045180 MCGOWN, RANDEE.................................................................$250.00 045181 PINE TAR ACADEMY................................................................$500.00 045182 RANGANATHAN, GOPI.............................................................$150.00 VOIDED CHECK 045183 SWANSON, ROBERT................................................................$150.00 045184 TIMBER BAY CENTRAL SERVICES.............................................$260.00 045185 MOHAN CHETTIAR..................................................................$150.00 045186 GRINVALDS, ED......................................................................$150.00 045187 HAMEL ATHLETIC CLUB........................................................$1,300.00 045188 MOHAN, SHANTHINI...............................................................$155.00 045189 JOHNSON, ERIC & KRISTA.......................................................$500.00 045190 ACME TOOLS........................................................................... $62.25 045191 ALLSTAR ELECTRIC.................................................................$779.60 045192 ALTERNATIVE BUSINESS FURNITURE....................................$4,674.21 045193 AMERICAN PLANNING ASSN....................................................$545.00 045194 AMERICAN PUBLIC WORKS ASSN............................................$230.00 045195 ASPEN MILLS INC....................................................................$378.70 045196 AUTOMATIC SYSTEMS CO........................................................$165.00 045197 BEAUDRY OIL & PROPANE....................................................$1,340.12 045198 BEN & VESKO MOVING COMPANY............................................$600.00 045199 BIFFS INC...............................................................................$278.18 045200 BRYAN ROCK PRODUCTS.........................................................$555.29 045201 CANAL PARK LODGE................................................................$248.26 045202 CRAIG RAPP, LLC.................................................................$1,350.00 045203 CONTEMPORARY IMAGES........................................................$755.43 045204 DESIGNING NATURE, INC........................................................$565.00 045205 ECM PUBLISHERS INC.............................................................$300.77 045206 EGAN......................................................................................$566.82 045207 HAKANSON ANDERSON ASSOCIATES I..................................$1,500.00 045208 HENN COUNTY INFO TECH......................................................$923.41 045209 HENN COUNTY SHERIFF..........................................................$201.73 045210 HOLIDAY FLEET......................................................................$182.86 045211 INTERSTATE ALL BATTERY......................................................$476.75 045212 KD & COMPANY RECYCLING INC..............................................$683.98 045213 KENNEDY & GRAVEN CHARTERED.......................................$12,671.90 045214 KRAEMER MINING AND MATERIALS......................................$1,437.47 045215 LAW ENFORCEMENT LABOR.....................................................$392.00 045216 LEXISNEXIS RISK DATA MGMT INC........................................... $46.00 045217 MADISON NATIONAL LIFE.......................................................$524.69 045218 MARCO INC.............................................................................. $72.75 045219 MARTIN-MCALLISTER..............................................................$500.00 045220 MIDWEST ASPHALT CORPORATION .................................. $427,126.54 045221 MN CHIEFS OF POLICE ASSN...................................................$230.00 045222 NORDGREN AUTOMATIVE INC.................................................$378.08 045223 OFFICE DEPOT........................................................................$299.26 045224 PAINT-A-LOT.......................................................................$2,558.77 045225 RANDY'S SANITATION INC....................................................... $80.00 045226 RCM SPECIALTIES, INC............................................................$435.00 045227 ROLF ERICKSON ENTERPRISES INC......................................$7,487.80 045228 SAMS CLUB................................................................................ $0.00 045229 SCHMIDT CURB COMPANY INC........................................... $29,500.00 045230 STREICHER'S..........................................................................$103.95 045231 SUN LIFE FINANCIAL...............................................................$535.40 045232 TEGRETE CORP....................................................................$1,349.44 045233 TIMESAVER OFFSITE...............................................................$711.00 045234 TITAN MACHINERY...............................................................$1,551.19 045235 TKDA...................................................................................$1,467.87 045236 TWIN CITY GARAGE DOOR......................................................$200.00 045237 WESTSIDE WHOLESALE TIRE...............................................$1,029.28 045238 WSB & ASSOCIATES........................................................... $27,952.50 045239 SAMS LAWN & LANDSCAPE INC............................................... $592.70 Total Checks $639,679.17 ELECTRONIC PAYMENTS NOVEMBER 16, 2016 — DECEMBER 6, 2016 003911E PRPERA............................................................................$13,862.51 003912E PR FED/FICA......................................................................$15,998.06 003913E PR MN Deferred Comp..........................................................$2,335.00 003914E PR STATE OF MINNESOTA....................................................$3,199.99 003915E SELECT ACCOUNT.................................................................. $693.12 003916E CITY OF MEDINA...................................................................... $21.00 003917E FARMERS STATE BANK OF HAMEL............................................. $20.00 VOIDED CHECK 003918E AFLAC.................................................................................... $394.88 003919E MEDIACOM OF MN LLC........................................................... $219.90 003920E SELECT ACCOUNT.................................................................. $720.48 003921E MINNESOTA, STATE OF........................................................$1,194.00 003922E CIPHER LABORATORIES INC..................................................... $35.72 003923E ELAN FINANCIAL SERVICE....................................................$3,887.09 003924E PR PERA............................................................................$15,188.76 003925E PR FED/FICA......................................................................$16,533.80 003926E PR MN Deferred Comp..........................................................$2,335.00 003927E PR STATE OF MINNESOTA....................................................$3,426.99 003928E SELECT ACCOUNT..................................................................$693.12 003929E CITY OF MEDINA...................................................................... $21.00 003930E FARMERS STATE BANK OF HAMEL............................................. $20.00 003931E KONICA MINOLTA.................................................................. $168.48 003932E MEDIACOM OF MN LLC........................................................... $355.80 003933E VALVOLINE FLEET SERVICES .................................................... $42.00 003934E WRIGHT HENN COOP ELEC ASSN..........................................$1,919.90 003935E MARCO (LEASE)..................................................................... $928.68 003936E SELECT ACCOUNT................................................................$2,961.71 003937E VERIZON WIRELESS............................................................. $1,671.17 Total Electronic Checks $88,848.16 PAYROLL DIRECT DEPOSIT NOVEMBER 16, 2016 & NOVEMBER 30, 2016 507540 ALTENDORF, JENNIFER L......................................................$1,314.63 507541 BARNHART, ERIN A.............................................................. $1,965.67 507542 BELLAND, EDGAR J...............................................................$2,537.48 507543 BOECKER, KEVIN D.............................................................. $2,332.90 507544 CONVERSE, KEITH A.............................................................$2,003.17 507545 DINGMANN, IVAN W.............................................................$1,821.29 507546 ENDE, JOSEPH.....................................................................$1,409.33 507547 FINKE, DUSTIN D................................................................. $2,110.20 507548 GALLUP, JODI M...................................................................$1,667.32 507549 GLEASON, JOHN M............................................................... $1,805.75 507550 GREGORY, THOMAS.............................................................$1,882.39 507551 HALL, DAVID M.................................................................... $2,010.89 507552 JESSEN, JEREMIAH 5............................................................ $2,313.74 507553 JOHNSON, SCOTT T ............................................................. $2,226.34 507554 KLAERS, ANNE M..................................................................$1,116.32 507555 LANE, LINDA........................................................................$1,506.21 507556 LEUER, GREGORY J.............................................................. $1,865.79 507557 MCGILL, CHRISTOPHER R.....................................................$1,529.23 507558 MCKINLEY, JOSHUA D..........................................................$1,868.70 507559 NELSON,JASON...................................................................$2,221.15 507560 PETERSON, DEBRAA............................................................$1,639.86 507561 REINKING, DEREK M............................................................$1,902.68 507562 SCHARF, ANDREW...................................................................$533.83 507563 SCHERER, STEVEN T............................................................ $2,259.38 507564 STAPLE, AMANDA....................................................................$404.38 507565 SWALCHICK, CRAIG M.............................................................$461.32 507566 VIEAU, CECILIA M................................................................ $1,114.72 507567 WHITE, JANET........................................................................$686.09 507568 ALTENDORF, JENNIFER L......................................................$1,314.63 507569 BARNHART, ERIN A.............................................................. $1,968.17 507570 BELLAND, EDGAR J...............................................................$2,576.45 507571 BOECKER, KEVIN D.............................................................. $2,753.72 507572 CONVERSE, KEITH A.............................................................$2,068.63 507573 DINGMANN, IVAN W.............................................................$2,121.06 507574 ENDE, JOSEPH.....................................................................$1,626.29 507575 FINKE, DUSTIN D................................................................. $2,132.00 507576 GALLUP, JODI M...................................................................$1,679.02 507577 GLEASON, JOHN M............................................................... $1,836.75 507578 GREGORY, THOMAS.............................................................$2,089.93 507579 HALL, DAVID M.................................................................... $2,172.94 507580 JESSEN, JEREMIAH 5............................................................$3,009.39 507581 JOHNSON, SCOTT T ............................................................. $2,278.49 507582 KLAERS, ANNE M..................................................................$1,144.27 507583 LANE, LINDA........................................................................$1,550.58 507584 LEUER, GREGORYJ.............................................................. $1,910.37 507585 MCGILL, CHRISTOPHER R..................................................... $1,519.81 507586 MCKINLEY, JOSHUA D..........................................................$1,458.32 507587 NELSON, JASON...................................................................$3,822.13 507588 PETERSON, DEBRA A............................................................$1,663.15 507589 REINKING, DEREK M............................................................$1,670.25 507590 SCHARF, ANDREW...................................................................$573.87 507591 SCHERER, STEVEN T............................................................ $2,307.58 507592 STAPLE, AMANDA....................................................................$251.11 507593 SWALCHICK, CRAIG M..........................................................$1,489.81 507594 VIEAU, CECILIA M................................................................ $1,138.16 Total Payroll Direct Deposit $96,637.64