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HomeMy Public PortalAbout12.16.2015 Park Commission MinutesMedina Park Commission Meeting Minutes December 16, 2015 Medina City Hall Page 1 of 3 The Park Commission of Medina, Minnesota met in regular session on December 16, 2015 at 7:00 p.m. at Medina City Hall. Park Commission Chair Steve Lee presided. 1) Call to Order Commissioners Present: Commissioners Absent: Also Present: Steve Lee, Madeleine Linck, Lori Meehan, John Jacob, and Dino DesLauriers Robin Reid and Nate Pearson Assistant to City Administrator Jodi Gallup and Public Works Director Steve Scherer 2) Additions to the Agenda: None. 3) Approval of Minutes from November 18, 2015 Regular Meeting • Page 3 - ...spraying would kill e wildlife and all beneficial insects... A motion was made by DesLauriers and seconded by Jacob to approve the minutes from November 18, 2015 as amended. Motion passed unanimously. 4) Public Comments (on items not on the agenda): None. 5) City Council Update Lorie Cousineau was not able to attend the meeting, but had prepared a written City Council Update from the December 1st and 15th meetings that Gallup read to the Park Commission. 6) Paul Fortin Memorial Field Scoreboard Ted Fust introduced himself noting that he is before the Park Commission representing the Hamel Hawks and the Hamel Lions Club this evening. He stated that his objective is to get the Park Commission's approval for a new scoreboard at the Paul Fortin Memorial Field. He stated that the existing 30 year old scoreboard no longer works and parts for it have become obsolete. He would like to propose a new scoreboard that is similar in color scheme to the existing scoreboards at the little league field and quad #3 field. The new scoreboard would be higher end than the other existing scoreboards with LED digital display. Fust stated that the Hamel Hawks have taken the initiative to shop around and design the new proposed scoreboard and have asked the Hamel Lions Club to donate this scoreboard, which will cost between $12,000 to $15,000. The Hamel Lions have requested that their name be permanently on the bottom of the scoreboard for giving the donation. Fust noted that the Hamel Lions plan to vote on approval of the donation in January. Medina Park Commission Meeting Minutes December 16, 2015 Medina City Hall Page 2 of 3 Fust stated that the proposed scoreboard would have wireless controls that would be stored in a lockbox in the 1st base dugout. He noted that the dimensions of the old scoreboard are 12 feet wide by 8 feet tall. The new proposed scoreboard will be 20 feet wide by 13 feet tall. The scoreboard itself would be 8 feet tall with 2 Y2 feet of advertising boards on the top saying "Hamel Baseball" and 2 I/2 feet on the bottom saying "Donated by Hamel Lions Club" for a total of 13 feet. Discussion took place on the proposed yellow color of the advertising board on the bottom. It was noted that the other newer scoreboards have blue on top and bottom to blend in with the color scheme of the ball fields. The Park Commission recommended that this board also have blue on top and bottom and recommended that the Hamel Lions use gold or yellow letters to achieve their blue and yellow color scheme instead of the yellow background with blue letters. It was questioned if additional electrical work would need to be done to install this sign. Fust stated that the electrical work was figured into the total cost. Jacob asked what the level of brightness was for the LED screen, noting that they would want to make sure that the letters were visible from a certain distance away from the screen. Fust will look into the level of brightness. Fust noted that they hoped to install the new scoreboard in April as soon as the ground thawed. He stated that they may need the City's backhoe to lift the scoreboard onto its mounting system. A motion was made by DesLauriers and seconded by Meehan to recommend accepting the donation of the scoreboards. Motion passed unanimously. The Park Commission further recommended that a final design be brought to the City Council showing the blue color on the advertising boards on the top and bottom with gold/yellow letters for the Hamel Lions Club. They further recommended that the brightness of the LED screen be investigated. The Park Commission thanked Ted Fust for leading the efforts on the replacement and donation of a new scoreboard. 7) Hamel Athletic Club Agreement Lee stated that the Park Commission reviewed the agreement between the Hamel Athletic Club and the City of Medina at their November 18th meeting and members were asked to Medina Park Commission Meeting Minutes December 16, 2015 Medina City Ha11 Page 3 of 3 review it further and bring any additional changes to Gallup to be included in the agreement. At the meeting, he asked that the Park Commissioners provide any final comments or changes to the updated version before recommending the approval of this agreement. The Park Commissioners reviewed the agreement page by page and recommended a few minor changes. Jacob suggested that Gallup include a story in a future Medina Message newsletter to educate residents on the process of reserving ball fields in Medina. A motion was made by Meehan and seconded by Linck to recommend approval of the grounds and services agreement between the Hamel Athletic Club and the City of Medina. Motion passed unanimously. 8) Staff Report • 2040 Comprehensive Plan Update — Lee provided an update to the Park Commission on what is happening at the 2040 Comprehensive Plan Steering Committee meetings. He highly encouraged the Park Commissioners to use Mysidewalk to join the online conversation and provide feedback on the vision. • General Items — Scherer stated that he met with the owner of the property that borders Tomann Preserve and he was interested in receiving a proposal from the City to sell the upland triangle piece of his property that abuts the park to the City. • Bluebird Houses — Linck stated that she would be in contact with all of the Bluebird volunteers this spring and then she would hand over the responsibility to Liz Weir going forward. 9) Adjourn A motion was made by DesLauriers, seconded by Jacob and passed unanimously, to adjourn the meeting. The meeting was adjourned at 7:58 p.m. Minutes prepared by Jodi Gallup.