HomeMy Public PortalAbout20180808 - Agenda Packet - Board of Directors (BOD) - 18-31
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, August 8, 2018
Special Meeting starts at 5:30 PM*
Regular Meeting starts at 7:00 PM*
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (Government Code
Section 54956.9(d)(1))
Name of Case: County of Santa Clara v. Gullicksen, et al.; Santa Clara County Superior Court
Case Number 109CV141882.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section
54956.8)
Property: Santa Clara County APN: 170-04-054
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Pearlman Properties
Under Negotiation: Purchase Terms
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section
54957(b)(1)
Title of Employee: General Manager
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda. Each speaker will
ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow
action by the Board of Directors on items not on the agenda. If you wish to address the Board, please
Meeting 18-31
Rev. 1/3/18
complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance
during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve July 25, 2018 Minutes
2. Claims Report
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
3. Approval of Salary and Benefits Adjustments for the Office, Supervisory, and Management
Employees for Fiscal Year 2018-19 (R-18-94)
Staff Contact: Candice Basnight, Human Resources Manager
General Manager’s Recommendation:
1. Adopt a resolution approving the salary and benefits adjustments for the Office, Supervisory,
and Management employees as set out in the staff report.
2. Approve an update to the Classification and Compensation Plan reflecting the salary
adjustments.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for information; request staff to report to the Board on a matter at a future meeting; or
direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to
staff only. No final policy action will be taken by the Board.
Committee Reports
Staff Reports
Director Reports
ADJOURNMENT
*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
Rev. 1/3/18
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on August 3, 2018, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos
California, 94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, MMC
District Clerk
July 25, 2018
Board Meeting 18-30
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday. July 25, 2018
DRAFT MINUTES
SPECIAL MEETING – CLOSED SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 5:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Larry Hassett, Yoriko Kishimoto, Pete Siemens, and Curt Riffle
Members Absent: Nonette Hanko and Cecily Harris
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Acting
Assistant General Manager Brian Malone, Chief Financial
Officer/Director of Administrative Services Stefan Jaskulak, Human
Resources Manager Candice Basnight
Public comments opened at 5:00 p.m.
No speakers present.
Public comments closed at 5:00 p.m.
1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section
54957.6)
Agency designated representatives: Ana Ruiz, General Manager, Brian Malone, Acting
Assistant General Manager, Jack Hughes, Liebert Cassidy Whitmore
Employee organization: Field Employees Association
Director Harris arrived at 5:10 p.m.
Meeting 18-30 Page 2
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:02 p.m.
SPECIAL MEETING – STUDY SESSION
President Cyr called the special meeting of the Midpeninsula Regional Open Space District to
order at 6:05 p.m.
President Cyr reported the Board met in closed session, and no reportable action was taken.
ROLL CALL
Members Present: Jed Cyr, Cecily Harris, Larry Hassett, Yoriko Kishimoto, Pete Siemens,
and Curt Riffle
Members Absent: Nonette Hanko
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Chief
Financial Officer/Director of Administrative Services Stefan Jaskulak,
Grants Specialist Melanie Askay, District Clerk/Assistant to the General
Manager Jennifer Woodworth
1. Grants Program Strategic Plan Update (R-18-86)
Grants Specialist Melanie Askay summarized the goals of the grants program, including
increased public and private funding, increased ability to leverage current funds, and expanded
funding partnerships and collaboration, and provided an overview of the planning process being
used design the grants program strategic plan.
Ms. Askay introduced Tina Stott, of Stott Planning Associates, and Donna Fletcher, of Mission
Driven, whom the District engaged to help design the grants program strategic plan with the
input of District staff and the Board of Directors.
Ms. Fletcher described the audit findings of previously conducted staff interviews and document
review, such as organizational context affecting grant applications and grant funding previously
received by the District. The District received about 3-4% of its revenue through grant funding
for the last few years whereas similar agencies receive approximately 7% of their revenue
through grant funding.
Ms. Stott described the audit findings based on interviews with District staff and interviews with
external partners and summarized recommendations for the grants strategy, grants specialist
roles, grants program structure, and program implementation. Ms. Stott provided an outline of
the grants program strategic plan and its proposed components. Finally, Ms. Stott described the
next steps for the project.
Director Riffle commented on the importance of including the grants program into the District’s
annual budget and planning process.
Meeting 18-30 Page 3
Director Riffle commented on the need to support the grants specialist role to prevent personnel
burnout.
Ms. Askay explained creation of the grants program strategic plan would help provide support
for the position by engaging the entire organization, District partners, and professional grant
writers when needed.
Director Siemens suggested District staff should help identify potential grant funding
opportunities and assist with grant application writing. Follow up tasks should remain with the
grants specialist and professional grant writers.
Director Harris commented on the difficulties of balancing departmental priorities for the grants
program. Additionally, Director Harris expressed concerns regarding contracting with lobbyists
to identify grant opportunities explaining resources exist for staff to research and identify grant
opportunities.
Ms. Askay described the role of lobbyists to facilitate discussions with outside agency staff and
tailor projects to grant applications related to bond funding.
Public comments opened at 7:05 p.m.
No speakers present.
Public comments closed at 7:05 p.m.
No Board action required.
ADJOURNMENT
President Cyr adjourned the special meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:05 p.m.
REGULAR MEETING
President Cyr called the regular meeting of the Midpeninsula Regional Open Space District to
order at 7:05 p.m.
President Cyr reported the Board met in closed session, and no reportable action was taken.
ROLL CALL
Members Present: Jed Cyr, Cecily Harris, Larry Hassett, Yoriko Kishimoto, Pete Siemens,
and Curt Riffle
Members Absent: Nonette Hanko
Staff Present: General Manager Ana Ruiz, General Counsel Hilary Stevenson, Acting
Assistant General Manager Brian Malone, Chief Financial
Officer/Director of Administrative Services Stefan Jaskulak, District
Meeting 18-30 Page 4
Clerk/Assistant to the General Manager Jennifer Woodworth, Natural
Resources Manager Kirk Lenington, Water Resources Specialist Aaron
Hébert
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Siemens seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Hanko absent)
CONSENT CALENDAR
Director Harris pulled Item 7 from the Consent Calendar.
Public comment opened at 7:09 p.m.
No speakers present.
Public comment closed at 7:09 p.m.
Motion: Director Harris moved, and Director Riffle seconded the motion to approve the Consent
Calendar, with the exception of Item 7.
VOTE: 6-0-0 (Director Hanko absent)
1. Approve July 11, 2018 Minutes
2. Claims Report
3. Fiscal Year 2018-19 Annual Claims List (R-18-76)
General Manager’s Recommendation:
1. Approve the Fiscal Year 2018-19 Annual Claims List, including debt service payments.
2. Adopt a resolution authorizing release of claim payments over $50,000 by the Controller or
designee.
President Cyr read the following recusal statement regarding Director Hanko: Director Hanko is
voluntarily recusing herself from voting on all claims for AT&T, Verizon, and PG&E.
4. Award of a Multi-Year Contract to GEOCON Consultants, Inc., for Environmental
Services at Bear Creek Redwoods Open Space Preserve to Investigate, Characterize, and
Develop Remedial Actions Related to Former Disposal Site (R-18-87)
General Manager’s Recommendation:
Meeting 18-30 Page 5
1. Determine that the recommended action has been evaluated previously under the California
Environmental Quality Act.
2. Authorize the General Manager to enter into a professional services contract with GEOCON
Consultants, Inc., of Rancho Cordova, California to provide environmental services at Bear
Creek Redwoods Open Space Preserve in Fiscal Year (FY) 2018-19 through FY2020-21 for
a base contract amount of $47,725.
3. Authorize a 15% contingency of $7,158 to be expended only if necessary to cover unforeseen
conditions, for a not-to-exceed total contract amount of $54,883.
5. Contract Amendment for Legal Services (R-18-89)
General Manager’s Recommendation: Authorize the General Manager to amend the contract
with Gary Baum, Esq., for an additional $75,000 to provide extended legal services during the
recruitment and onboarding of the Assistant General Counsel position, for a total amount not to
exceed $225,000.
6. Consideration of District position on AB 2614 (Carrillo): Outdoor experiences:
community access program (as Amended July 3, 2018) (R-18-88)
General Manager’s Recommendation: Support AB 2614 (Carrillo) as amended.
7. Award of Contract for State and Federal Waters Environmental Permitting
Services (R-18-90)
Director Harris inquired regarding the budgeted amount for phase two of the project and its
scope.
Water Resources Specialist Aaron Hébert explained the permits included in the scope of the
contract are related to the District’s routine maintenance activities and potential programmatic
agreements for these activities. Additionally, the scope of the contract would assist with
permitting activities over the next five years for capital projects with scopes that are already
defined. The exact cost of the second phase of work is currently an estimate based on the
consultant’s expertise and knowledge of the District.
Motion: Director Riffle moved, and Director Siemens seconded the motion to
1. Authorize the General Manager to enter into a contract with Horizon Water and
Environment, LLC, to provide state and federal waters environmental permitting services in
an amount not to exceed $93,209.
2. Authorize a 7% contingency of $6,525, to be awarded only if necessary, to cover
unanticipated issues, for a total contract amount not to exceed $99,734.
VOTE: 5-0-1 (Director Harris abstained; Director Hanko absent.)
BOARD BUSINESS
8. Measure AA Bond Oversight Committee Appointments (R-18-93)
President Cyr explained the voting and appointment process to be used to select the three Bond
Oversight Committee members to fill the current vacancies.
Meeting 18-30 Page 6
Director Riffle inquired regarding how well the current Bond Oversight Committee functions
and orientation for any new Committee members.
Chief Financial Officer/Director of Administrative Services Stefan Jaskulak described the
current membership of the Committee and how the Committee has functioned over the last two
review cycles.
Public comment opened at 7:20 p.m.
No speakers present.
Public comment closed at 7:20 p.m.
The Board of Directors completed the voting process, and District Clerk Jennifer Woodworth
tallied the Board member votes. The Board appointed the following to the Measure AA Bond
Oversight Committee:
• Carla Dorow
• Denise Gilbert
• Timothy Tomlinson
The Board ranked the following two applicants who may be appointed in the event of a vacancy
on the Committee:
• Biz Eischen
• Barbara Adey
9. Update to the Resource Management Policies, Water Resources Section (R-18-92)
Water Resources Specialist Aaron Hébert presented the staff report describing the history and
regulations related to water use and allocation regionally and statewide. Mr. Hébert provided an
overview of the District’s water resources program structure and program activities, such as
monitoring and reporting water use according to water rights, assessment and restoration of
riparian habitats, and pre-acquisition evaluation of watersheds for potential land acquisitions.
Director Kishimoto requested clarification regarding adjudicated rights, especially as related to
water allotments during droughts.
Mr. Hébert described the process for water allotments for adjudicated water sources.
Mr. Hébert described the District’s procedures for monitoring and reporting on water resources
on District lands and how the data is utilized, including water resources management and
meeting water rights reporting requirements. Additionally, District staff completes various water
studies to help determine the effectiveness of the watershed protection work completed by the
District.
Director Riffle inquired if it is possible to measure the benefit of any District decisions to no
longer remove water from stream or spring water sources.
Meeting 18-30 Page 7
Mr. Hébert explained the benefits may be examined on an individual basis to study the positive
impact on wildlife and natural resources restoration and protection.
Mr. Hébert reviewed the purpose of the District’s water resource policies and proposed changes.
He also described the feedback received from the San Mateo County Farm Bureau and San
Mateo Agricultural Commissioner.
Director Siemens suggested the following edit on page 5:
“• Restore hydrologic processes altered by past land uses by ‘slowing it water, spreading it,
and sinking it’ through installing erosion control materials…”
Mr. Hébert reported he will make the suggested change.
Public comments opened at 8:29 p.m.
No speakers present.
Public comments closed at 8:29 p.m.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to approve the
proposed revisions to the Water Resources policy section of the Water Resources Policy, as
unanimously recommended by the Planning and Natural Resources Committee.
VOTE: 6-0-0 (Director Hanko absent)
INFORMATIONAL MEMORANDUM
• Administrative Office Remodel Project Design Team Selection Timeline and Process
• Alma College Cultural Landscape Rehabilitation Project
• State Legislative Update
INFORMATIONAL REPORTS
A. Committee Reports
Director Harris reported the Legislative, Funding, and Public Affairs Committee met on July 17,
2018 to discuss proposed updates to the memorial bench policy regarding undedicated benches
and a proposed memorial bench to honor Vince Garrod. Both items will be presented to the
Board on August 22, 2018.
Director Hassett reported the Administrative Office Ad Hoc Committee is currently in the
process of interviewing architectural firms for design of the new administrative office to be
located at 5050 El Camino Real.
B. Staff Reports
Ms. Woodworth requested all Board members complete their Form 470 for calendar year 2018 to
be provided to Santa Clara County
Meeting 18-30 Page 8
Mr. Jaskulak reported the fiscal year 2018-19 budget book has been printed and provided copies
to all Board members.
Ms. Ruiz reported she met with Committee for Green Foothills’ executive director Megan
Medeiros to discuss possible partnership opportunities.
C. Director Reports
The Board members submitted their compensatory reports.
Director Kishimoto reported her attendance at the Santa Clara Valley Water Commission
meeting and the Santa Clara County Redevelopment Agency Oversight Board meeting.
President Cyr reported his attendance at the CalJPIA annual Board of Directors meeting in La
Palma, CA and reported the District received a risk management award for Liability Program
Members Best Overall Performance for Non-Municipal Members.
ADJOURNMENT
President Cyr adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:47 p.m.
________________________________
Jennifer Woodworth, MMC
District Clerk
page 1 of 3
CLAIMS REPORT
MEETING 18-30
DATE 08-08-18
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Payment
Type
Notes Check Date Payment
Amount
78506 Check 10343 - GRANITE ROCK COMPANY Bear Creek Redwoods Public Access Project thru 06/30/18 (grading of new parking lot)07/27/2018 354,072.60
78500 Check 10546 - ECOLOGICAL CONCERNS INC Invasive Species Management June 2018 - Thistle & Grass Control, Slender False Brome & Broom Mech & Chem BCR 07/27/2018 30,539.50
78547 Check 11152 - WELLINGTON PARK INVESTORS AO2, AO3, AO4 Rent - August 2018 07/27/2018 30,366.00
78583 Check 11523 - PGA DESIGN, INC.Alma College Cultural Landscape Rehab thru June 2018 08/03/2018 28,298.53
78524 Check 11930 - R Brothers Painting Inc Exterior Paint & Stucco Repair at 4411 Alpine Road 07/27/2018 24,968.00
78529 Check 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT San Gregorio Streamgage June 2018 & Control of Slender False Brome 4/1/18 - 6/30/18 07/27/2018 24,787.58
78539 Check 11780 - TERRY J MARTIN ASSOCIATES Design Development Services 5/4/18 - 6/29/18 - SAO 07/27/2018 24,506.00
78587 Check 11974 - STEELMASTER BUILDINGS, LLC Steel Structure for Equipment Storage 08/03/2018 23,000.00
78511 Check 11906 - LAW OFFICES OF GARY M. BAUM Assistant GC Legal Services June 2018 07/27/2018 22,931.36
78561 Check 11520 - COMMUNITY INITIATIVES Outdoor Programming & Educational Outreach to Latino Community 08/03/2018 21,000.00
78552 Check 11772 - AHERN RENTALS, INC.JD Excavator rental, Lawrence Creek and Spring board trail work & Excavator/Bucket Rental 4/27/18 - 7/20/18 08/03/2018 18,097.13
78564 Check 10214 - DELTA DENTAL August 2018 Dental Premium 08/03/2018 17,638.50
78535 Check 11933 - STOTT PLANNING ASSOCIATES Grants Program Strategy 5/1/18 - 6/30/18 07/27/2018 16,945.63
78553 Check 11148 - BALANCE HYDROLOGICS, INC.ECDM Sediment Control Monitoring thru 06/30/18, Upper & Lower Lake Improvements & Monitoring thru 6/30/18, Webb Creek Cul 08/03/2018 15,225.50
78510 Check 11141 - JARVIS, FAY & GIBSON LLP Legal Services April & May 2018 07/27/2018 13,722.75
78513 Check 10058 - LIEBERT CASSIDY WHITMORE Violence Prevention Training April 10 & 19, 2018, Bay Area Employment Relations Consortium 7/1/18-6/30/19,Professional Services 07/27/2018 13,260.50
78509 Check 11492 - HAWK DESIGN & CONSULTING Feasibility Study & Construction Oversight at 20000 Skyilne Blvd 07/27/2018 13,162.50
78570 Check 10509 - GEOCON CONSULTANTS INC La Honda Creek AG Workforce Housing 4/23/18 - 6/30/18 08/03/2018 12,809.23
78499 Check 11831 - EAGLE NETWORK SOLUTIONS LLC Firewall Network & Active Directory Services Configuration 07/27/2018 12,500.00
78541 Check 11931 - Tiber Painting LLC Exterior Paint - 1405 Skyline Blvd 07/27/2018 11,900.00
78514 Check 10064 - MCB REMODELING Concrete Pad and Trench for New Propane Tank at Skyline Ranch & Repair Siding and Bathroom Floor at 486 Allen Road 07/27/2018 10,635.00
78496 Check 10463 - DELL BUSINESS CREDIT 8 Monitors & 5 Laptops 07/27/2018 10,500.59
78595 Check 11665 - WATERWAYS CONSULTING Bear Creek - Final Design & Construction Trail Inventory & Construction Doc Prep thru 6/30/18 08/03/2018 10,119.08
78484 Check 11680 - BIGGS CARDOSA ASSOCIATES INC Task Order Bridge Deck Replacement Purisima Load Rating Jun 2018 07/27/2018 10,040.00
78589 Check 11895 - TIMMONS GROUP, INC.Work Order System: #6 Prof. Services - Crew Integration 08/03/2018 8,222.50
140 EFT 10222 - HERC RENTALS, INC.Equipment Rental (BCR), Truck Rental (BCR)07/27/2018 7,791.29
78558 Check 11161 - CARNEGHI-NAKASAKO AND ASSOCIATES San Jose Water Company El Sereno Parcels - Appraisal Fee 08/03/2018 7,500.00
78575 Check 10419 - LINCOLN NATIONAL LIFE INSURANCE COMPANY MPOSD-BL-490450 AD&D, LIFE & LTD 08/03/2018 7,255.62
78536 Check 11822 - STREAMLINK SOFTWARE, INC.Grants Administration Software License Subscription Renewal 07/27/2018 7,152.52
78560 Check 10464 - CITY OF FOSTER CITY FY 18/19 Bay Area Employee Relationship Service ANNUAL MEMBERSHIP 08/03/2018 6,950.00
78486 Check 11836 - BONKOWSKI AND ASSOCIATES, INC Meyer Property - Review Water System Plans & Technical Reports 07/27/2018 6,497.50
78581 Check 11129 - PETERSON TRUCKS INC.M22 Repair Exhaust System 08/03/2018 5,835.76
78559 Check 11876 - CASCADIA CONSULTING GROUP, INC.GHG Inventory and Climate Action Plan 5/26/18 - 6/25/18 08/03/2018 5,615.65
78515 Check 11617 - MIG, INC.ADA Self-Evaluation & Transition Plan for June 2018 07/27/2018 5,328.75
78498 Check 10654 - DUTRA MATERIALS Rock for Road Trail Maintenance 07/27/2018 5,324.66
78590 Check 10112 - TIMOTHY C. BEST Consultant Work For The Oljon Trail Project in ECDM Creek OSP 08/03/2018 4,672.50
78504 Check 11927 - Forrest Telecom Engineering, Inc.Radio Coverage Improvement Options and Plan for RSA 07/27/2018 4,500.00
78554 Check 10141 - BIG CREEK LUMBER CO INC Lumber and hardware for SCNT bridges 08/03/2018 4,254.56
78530 Check 10697 - SANDIS Professional Services - Partial Boundary Survey thru 6/2018 BCR 07/27/2018 4,175.00
78517 Check 10082 - PATSONS MEDIA GROUP South Skyline Region Trail Brochures - 8K & Printing of Business Cards - 1 name 07/27/2018 4,144.73
78557 Check 11431 - CALIFORNIAN ENVIRONMENTAL SERVICES CRLF Surveys at Madonna Creek Ranch - Miramontes Ranch June 2018 08/03/2018 3,632.50
78492 Check 11368 - CITY OF CUPERTINO Santa Clara County Leadership Academy 2018 07/27/2018 3,600.00
143 EFT 11470 - AECOM TECHNICAL SERVICES, INC.Rangeland Management Services - 5/26/18 - 6/29/18 08/03/2018 3,524.94
78546 Check 11665 - WATERWAYS CONSULTING Construction Drawings for Multiple Driveways 07/27/2018 3,451.40
78491 Check 11876 - CASCADIA CONSULTING GROUP, INC.Professional Services - 4/26 - 5/25 Climate Action Plan 07/27/2018 3,365.67
78550 Check 11176 - ZORO TOOLS Coastal Office (Dewalt 3-speed hammer drill, 18V Repriocating Saw, post pounder, hold digger, Dewalt battery charger, fire shovel, e07/27/2018 3,230.52
78585 Check 11399 - SANTA CLARA VALLEY WATER DISTRICT Cost-Sharing Agreement for Guadalupe River Coordinated Monitoring 08/03/2018 2,770.92
78591 Check 10583 - TPX COMMUNICATIONS Monthly AO Telephone and SAO Internet 08/03/2018 2,747.86
78482 Check 10294 - AMERIGAS-SAN JOSE Propane Tank Rental Fee, SFO PROPANE 07/27/2018 2,704.48
78567 Check 11151 - FASTENAL COMPANY Hardware Restock, Personal Protection Equipment & Shelving - CAO 08/03/2018 2,675.27
Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check
printing and mailing, increase payment security, and ensure quicker receipt by vendors
Vendor No. and Name Invoice Description
page 2 of 3
CLAIMS REPORT
MEETING 18-30
DATE 08-08-18
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Payment
Type
Notes Check Date Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check
printing and mailing, increase payment security, and ensure quicker receipt by vendors
Vendor No. and Name Invoice Description
78580 Check 10082 - PATSONS MEDIA GROUP Printing of Business Cards - 11 names, Printing of BOC Report Interior Report 1/3/18, Printing of Regulations&Ordinance for Use of D 08/03/2018 2,548.00
78518 Check 10227 - PENINSULA OPEN SPACE TRUST Reimbursement for Appraisal of South Cowell Ranch - Uplands 07/27/2018 2,150.00
139 EFT 11109 - HAWK, JAMIE ESRI Conference Travel Expense Reimbursement 07/27/2018 2,149.80
78569 Check 10187 - GARDENLAND POWER EQUIPMENT New Fuel Tank for Hedger, Oljon Trail - Carbide Chains, Electric Line Trimmer, Stihl Equipment Parts - Fan Housing, Carburetor, Brus 08/03/2018 2,073.51
78586 Check 11730 - STANDARD INSURANCE COMPANY RV Basic Life & Supplemental Life 00-752598-0008 County of Santa Clara MROSD 08/03/2018 2,065.41
78487 Check 11371 - CALFLORA DATABASE Weed Manager Database Update 07/27/2018 2,000.00
78555 Check 11766 - BLANKINSHIP & ASSOCIATES, INC.Glyphosate Review June 2018 & CEQA review of pesticides 08/03/2018 1,980.00
78540 Check 10307 - THE SIGN SHOP Logos For M224,M225,M226,M227,M228,P118,P119 07/27/2018 1,929.68
78503 Check 11545 - ERIN ASHFORD PHOTOGRAPHY LLC Final 1/2 for New Employee Welcome Event Videos 07/27/2018 1,912.50
78497 Check 11940 - Dickenson, Peatman & Fogarty Water Law Counsel thru May 31, 2018 07/27/2018 1,889.00
78521 Check 10212 - PINNACLE TOWERS LLC Tower Rental - Crown Site ID 871823 Aug 2018 07/27/2018 1,852.43
78551 Check 11507 - 4IMPRINT, INC.SRE Employee Give Aways 2018 08/03/2018 1,820.57
78516 Check 11802 - PACHECO RANCH Defensible Space Mowing 10 Acres Purisima Creek Bluebrush Ranch 07/27/2018 1,800.00
78578 Check 11802 - PACHECO RANCH Emergency Repair Water Line, Spring Box On Bluebrush Ranch 08/03/2018 1,800.00
137 EFT 11761 - GREIG, NATHANIEL ESRI Conference Travel Expense Reimbursement 07/27/2018 1,755.41
78522 Check 11282 - PROELIA DEFENSE AND ARREST TACTICS, LLC Defensive Tactics 6-2018 07/27/2018 1,749.96
78537 Check 10143 - SUMMIT UNIFORMS Body Armor - Uniform & District provided uniform - new employee 07/27/2018 1,746.91
78545 Check 11388 - WAGNER & BONSIGNORE Annual Monitoring & Reporting for Bear Creek Redwood ponds 07/27/2018 1,495.00
138 EFT 11691 - HAMMER, TAD ESRI Conference Travel Expense Reimbursement 07/27/2018 1,479.86
78534 Check 10952 - SONIC.NET, INC.Monthly AO Internet Services 8/01-8/31/18 07/27/2018 1,386.00
78483 Check 10829 - BAY NATURE Magazine Ad - July 2018 Issue 07/27/2018 1,150.00
78577 Check 11981 - MV Transportation Inc.Transportation (2 buses) Catholic Charities to Alpine Pond -SR 08/03/2018 1,064.00
78584 Check 10195 - REDWOOD GENERAL TIRE CO INC P107 - New tires plus installation 08/03/2018 1,003.80
78588 Check 10302 - STEVENS CREEK QUARRY INC Base Rock (FOOSP)08/03/2018 980.76
78485 Check 11430 - BIOMAAS Oljon Trail Phrase 4 Project - El Corte De Madera Creek 07/27/2018 976.30
78532 Check 11657 - SemaConnect One Year Network Service Program (4 Devices)07/27/2018 960.00
78489 Check 10454 - CALIFORNIA WATER SERVICE CO-949 AO WATER SERVICE & FFO WATER SERVICE 07/27/2018 937.89
147 EFT 11959 - NARAYANAN, CARMEN GFOA Training Travel Reimbursement - Washington, DC, NWS N. Calif. Users Conference Travel Reimb. - Truckee, CA 08/03/2018 916.28
78593 Check 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services-HR 08/03/2018 884.00
78533 Check 10447 - SIMMS PLUMBING & WATER EQUIPMENT Toto Ranch Repairs to Water System - Spring Box, Recycled Tank 07/27/2018 874.06
78563 Check 10032 - DEL REY BUILDING MAINTENANCE Cleaning After Move Out & Construction for 5755 Alpine Road 08/03/2018 850.00
78538 Check 10152 - TADCO SUPPLY Janitorial Supplies (RSA&CP)07/27/2018 839.93
78562 Check 11975 - CONSOLIDATED ENGINEERING LABORATORIES BCR Public Access: Materials Testing & Construction Monitoring 08/03/2018 735.00
78507 Check 11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSACP)07/27/2018 734.84
78508 Check 10173 - GREEN WASTE SFO GARBAGE & DEBRIS BOX 07/27/2018 705.66
78566 Check 10524 - ERGO WORKS Ergo Equipment-Chair for Employee at AO 08/03/2018 696.55
78542 Check 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services-HR June 2018 07/27/2018 692.00
78544 Check 11599 - VULCAN CONSTRUCTION MATERIALS LP Rock (BCR)07/27/2018 682.21
78502 Check 10524 - ERGO WORKS On-site Installation for Two Stand-up Desks at AO2 07/27/2018 681.50
78582 Check 10180 - PG & E Electricity & Gas - 6 Locations 08/03/2018 619.30
78481 Check 11369 - BANK OF THE WEST COMMERCIAL CARD USA Pennington, Brad Reversal of Credit 07/20/2018 592.40
78519 Check 10209 - PETTY CASH-MROSD Petty Cash Reimbursement June 2018 07/27/2018 583.30
78565 Check 10038 - ERGO VERA Onsite Ergonomic Evaluations 6/28/18 08/03/2018 538.56
78490 Check 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Equipment Parts (hose and shut-off)07/27/2018 515.48
78594 Check 10213 - VISION SERVICE PLAN-CA Vision Premium 00 106067 0010 08/03/2018 511.60
78493 Check 10544 - CORELOGIC INFORMATION SOLUTION Property Research Services 07/27/2018 463.50
78523 Check 10261 - PROTECTION ONE Alarm Services (FFO)07/27/2018 452.29
78527 Check 11059 - SAN MATEO COUNTY HEALTH DEPT Tick and Water Testing 07/27/2018 438.00
78548 Check 11852 - WESTERN EXTERMINATOR CO.Exterminator Service (RSA-Annex)07/27/2018 410.00
78573 Check 11099 - LAW ENFORCEMENT PSYCHOLOGICAL SERVICES INC Pyschological Exam - Ranger/Peace Officer 08/03/2018 400.00
page 3 of 3
CLAIMS REPORT
MEETING 18-30
DATE 08-08-18
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Payment
Type
Notes Check Date Payment
Amount
Finance has started to roll out electronic funds transfer (EFT) for accounts payable disbursements to reduce check
printing and mailing, increase payment security, and ensure quicker receipt by vendors
Vendor No. and Name Invoice Description
78488 Check 10172 - CALIFORNIA WATER SERVICE CO-3525 Water Service for Rentals 07/27/2018 368.69
78543 Check 10115 - VINCE FONTANA Reimburse for 2 Calves Killed by Mountain Lion 07/27/2018 362.50
78531 Check 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Services-June 2018 07/27/2018 345.00
78525 Check 10589 - RECOLOGY SOUTH BAY Recycling Service 07/27/2018 333.00
78526 Check 10093 - RENE HARDOY AO Gardening Services 07/27/2018 325.00
78574 Check 10189 - LIFE ASSIST First Aid Kit Supplies 08/03/2018 317.63
78568 Check 10169 - FOSTER BROTHERS SECURITY SYSTEMS Keys (RSACP) & Keys & Locks Restock 08/03/2018 313.99
78592 Check 10403 - UNITED SITE SERVICES INC Temporary Fencing (SA-MT UM)08/03/2018 276.98
78596 Check 11176 - ZORO TOOLS Post Hole Digger for CAO 08/03/2018 228.87
145 EFT 10050 - CYR, JED CalJPIA Annual Board meeting reimbursements 08/03/2018 210.48
78495 Check 10032 - DEL REY BUILDING MAINTENANCE Tick De-infestation at 16060 #C Skyline 07/27/2018 210.00
78505 Check 10187 - GARDENLAND POWER EQUIPMENT Chainsaw File Guide & Weed Whip Repair 07/27/2018 202.62
78512 Check 11326 - LEXISNEXIS Online Subscription Service June 2018 07/27/2018 198.00
78528 Check 11054 - SAN MATEO COUNTY HUMAN RESOURCES DEPARTMENT Excel Training & Emotional Intelligence Training 07/27/2018 195.00
78549 Check 10983 - WOODSIDE FIRE PROTECTION DISTRICT Fee for Tent Inspection for Volunteer Recogntion Event 07/27/2018 180.00
146 EFT 11729 - KHARE, RUTUJA New World User Training (Hotel, per diem and bridge toll)08/03/2018 173.98
78501 Check 11549 - EMSL ANALYTICAL, INC Air Testing-Oljon Trail 07/27/2018 144.60
136 EFT 10352 - CMK AUTOMOTIVE INC Maintenance Service - P43 07/27/2018 118.57
144 EFT 10352 - CMK AUTOMOTIVE INC Service for P112 08/03/2018 110.34
141 EFT 11979 - PALERMO, KATARINA Mileage Reimbursement for Vegetation Team Site Visit 07/03/18 - 07/17/18 07/27/2018 84.80
78579 Check 10481 - PACIFIC TELEMANAGEMENT SERVICE Campsite Pay Phone - August 2018 08/03/2018 78.00
142 EFT 11377 - PERRY, KRISTIN Reimbursement for paint 07/27/2018 70.63
78571 Check 10421 - ID PLUS INC Name tags -Ranger/Seasonal OST 08/03/2018 68.50
78556 Check 10172 - CALIFORNIA WATER SERVICE CO-3525 WH Water 08/03/2018 56.50
78520 Check 10180 - PG & E Electricity & Gas (SA-MT UM) & RSACP Restroom 07/27/2018 56.10
78572 Check 10394 - INTERSTATE TRAFFIC CONTROL PRO Sign Parts 08/03/2018 41.76
78494 Check 11210 - DATA SAFE AO Shredding Services 07/27/2018 40.00
78576 Check 10288 - MISSION VALLEY FORD TRUCK SALES, INC Keys for Tractors 08/03/2018 39.64
Grand Total 962,575.01$
*Annual Claims
**Hawthorn Expenses
A### = Administrative Office Vehicle GP = General Preserve PCR = Purisima Creek Redwoods SCS = Stevens Creek Shoreline Nature Area
AO2, AO3, AO4 = Administrative Office leased space HR = Human Resources PIC= Picchetti Ranch SFO = Skyline Field Office
BCR = Bear Creek Redwoods LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap
CAO = Coastal Area Office LR = Long Ridge RR = Russian Ridge SJH = Saint Joseph's Hill
CC = Coal Creek LT = Los Trancos RR/MIN = Russian Ridge - Mindego Hill SR= Skyline Ridge
DHF = Dear Hollow Farm M### = Maintenance Vehicle RSA = Rancho San Antonio T### = Tractor or Trailer
ECdM = El Corte de Madera MB = Monte Bello RV = Ravenswood TC = Tunitas Creek
ES = El Sereno MR = Miramontes Ridge SA = Sierra Azul TH = Teague Hill
FFO = Foothills Field Office OSP = Open Space Preserve SAO = South Area Outpost TW = Thornewood
FOOSP = Fremont Older Open Space Preserve P### = Patrol Vehicle SAU = Mount Umunhum WH = Windy Hill
Abbreviations
Rev. 1/3/18
R-18-94
Meeting 18-31
August 8, 2018
AGENDA ITEM 3
AGENDA ITEM
Approval of Salary and Benefits Adjustments for the Office, Supervisory, and Management
Employees for Fiscal Year 2018-19
GENERAL MANAGER’S RECOMMENDATIONS
1. Adopt a resolution approving the salary and benefits adjustments for the Office, Supervisory,
and Management employees as set out in this report.
2. Approve an update to the Classification and Compensation Plan reflecting the salary
adjustments.
SUMMARY
The General Manager recommends approval of salary and benefits adjustments to the Office,
Supervisory, and Management employees for Fiscal Year 2018-19. Salary adjustments would
take effect in the pay period of Board approval, which is the pay period starting August 6, 2018.
Changes to benefits would take effect in the pay period that includes the date of January 1, 2019,
which is when annual rate adjustments go into effect.
DISCUSSION
The Midpeninsula Regional Open Space District (District) and the Field Employees Association
(FEA) traditionally negotiate a Memorandum of Understanding (MOU) with the agreement
commencing on a July 1, for a period of 3 years. The previous 3-year MOU expired on June 30,
2018. Negotiations between the District and the FEA on a new MOU began in April and
continue to this date.
Past practice has been to grant the Office, Supervisory, and Management employees (OSM)
similar salary and benefits adjustments as those negotiated with the FEA. The District has
customarily implemented the adjustments for OSM employees after the FEA and District have
reached an agreement on a new MOU. Board appointees do not receive the proposed salary
adjustments as they have individual contracts.
The current labor market is highly competitive, with public sector employers competing for the
same or limited pools of qualified candidates. Also affecting public sector recruitment efforts
are the high cost of living and housing in the region, wave of retirements by the Baby Boomer
Generation, all-time low levels of unemployment, and competing private sector wages. In light
of the extended negotiations process with the FEA so as to remain competitive in the
R-18-94 Page 2
employment market for OSM positions, the General Manager recommends approval of following
salary and benefits adjustments for OSM employees for Fiscal Year 2018-19:
Salary Adjustment: A 3% salary increase for OSM employees to be in effect in the pay
period of Board approval, which commences August 6, 2018.
Medical Benefits Adjustment: Effective the first pay period that includes the date of January
1, 2019, increase the District’s (employer) contribution to the medical insurance Cafeteria
Plan as follows:
Current
Contribution
New
Contribution
Employee Only $859.33 $860.00
Employee + 1 $1,458.74 $1,560.00
Family $1,819.44 $2,020.00
The proposed increases to compensation are in alignment with Board Policy 2.03 Employee
Compensation Guiding Principles to “maintain competitive compensation within the District’s
labor market”. In the meantime, the District continues ongoing discussions with the FEA to
reach agreement on a new MOU.
FISCAL IMPACT
Approval and implementation of the compensation changes for the OSM employees is estimated
at $340,000 over the next year based on current data. The Fiscal Year 2018-19 budget has
sufficient funding to cover these increases.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Board Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
The General Manager would direct the implementation of the salary and benefit adjustments
upon approval by the Board.
Attachment
1. Resolution Approving Adjustments to the Salaries and Benefits for the Office,
Supervisory, and Management Employees of the District
R-18-94 Page 3
Responsible Department Head:
Stefan Jaskulak, CFO/Administrative Services Director
Prepared by:
Candice Basnight, Human Resources Manager