HomeMy Public PortalAbout04/03/1991 * Special MeetingBOARD MEMBER:
r ALTERNATES:
William Lynch
Donald McGraw
Samuel Ogren, Jr.
Joan Orthwein
Susanna Souder
Joan LaPorte
Dr. Curtis True
March 27, 1991
SPECIAL MEETING OF THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE
TOWN OF GULF STREAM, FLORIDA TO BE HELD ON WEDNESDAY, APRIL 3, 1991
AT 8:00 A.M. IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
AGENDA
I. Oaths of Office administered to the Board Members by the
Town Clerk.
II. Informational Presentation by Town Attorney, John Randolph.
III. Selection of a Temporary Chairman
IV. Call to Order
V. Roll Call
VI. Organization of Architectural Review and Planning Board
A. Election of a Chairman
B. Election of a Vice Chairman
C. Selection of Meeting Date
D. Rules of Procedure
VI. Adjournment
SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE
O PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S.
SPECIAL MEETING OF THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE
TOWN OF GULF STREAM, FLORIDA HELD IN THE TOWN HALL ON WEDNESDAY, APRIL
3, 1991 AT 8:00 A.M.
I. Oaths of Officer were administered to the newly appointed Board
Members by the Town Clerk. Those members are as follows: William A.
Lynch, Donald C. McGraw, Jr., Samuel Ogren, Jr., Joan K. Orthwein,
Susanna J. Souder, Joan S. LaPorte (Alternate),and Dr. A. Curtis
True (Alternate).
II. Attorney Jay Jurgens, in the absence of Attorney John Randolph,
^ reviewed the "Sunshine Law", the scope of authority of the Board
( ) as set out in the Ordinance, and provided guidance relative to the
order of business and procedural matters.
III.Mr. McGraw moved that Mrs. Orthwein be nominated for Temp. Chairman
to conduct the organizational meeting, seconded by Mrs. Souder. Mr.
Lynch moved the nominations be closed and one unanimous ballot
cast for Mrs. Orthwein, seconded by Mr. Ogren and all voted AYE.
IV. Mrs. Orthwein called the meeting to order.
V. The Town Clerk called the roll. All of those to whom Oaths were
administered at the beginning of the meeting were present.
VI. Election of a Chairman
Mr. McGraw nominated Mr. Samual Ogren. Mr. Ogren expressed his
appreciation but felt that he, being the architect on the Board,
was functioning basically as an advisor who also has a vote.
Mrs. Souder nominated Joan Orthwein for the position of Chairman.
Mr. McGraw moved that the nominations be closed and one unanimous
ballot cast. The motion was seconded by Mrs.Souder and all voted
AYE on a roll call vote.
Election of a Vice Chairman
Mr. Ogren nominated Mr. William Lynch for Vice Chairman. Mrs. Souder
moved the nominations be closed and one unanimous ballot cast,
seconded by Mr. Ogren and all voted AYE on a roll call vote.
Selection of a Meeting Date
The Town Clerk explained that currently the Board meets on the first
Wednesday of each month but that six months of the year, the Town
Commission meets only three days later which does not allow any,
time for amendments to be made or additional material to be gathered.
She suggested that if Wednesday's were agreeable, that either the
third or fourth Wednesday be selected with the items then going
to the Town Commission in the following month at their meetings on
the second Friday. There was some discussion and it was unanimously
agreed that the official meeting day for the Architectural Review
^ and Planning Board would be the third Wednesday of each month at
(` ) 9 A.M.
Mr. Lynch suggested that if the Chairman felt it to be necessary,
a work shop could be held at BA.M. or 8:30A.M. prior to the meeting.
The Attorney advised that this would be proper provided it was
noticed in advance and that the applicants were notified in the
event the wanted to attend. He further advised that if the Board
so desired, they did not have to allow any public comment or comment
from the applicant at the workshop but that it should be announced
at the beginning of the meeting. All members of the Board agreed
that the workshops would be held if the Chairman felt it necessary
but they would not be held automatically prior to each meeting.
Special Meeting of Architectural
Review and Planning Board -April 3, 1991
page -2-
Rules of Procedure
The Town Clerk explained that the applicants are given a list of
required items to be submitted with their application but that
the staff had found this to be incomplete and had been requesting
additional material. She advised that the staff had prepared, in
draft form, a list of what they felt should be a part of applications,
some of which could be deleted at the direction of the staff under
i� certain circumstances. She suggested that each member take a copy
�J with them for review and that no decision be made regarding any
changes until they have had an opportunity to work thru a few
applications. She felt that the members of the Board would most
likely have some additions or amendments to make.
Mrs. Taylor also mentioned that the Board may want to change the forma
of the agenda but once again suggested that a few meetings be held
following the current format before changes are made.
Attorney Jurgens suggested that the Board may want to consider the
number of copies that would be needed from the applicant since the
Board did not previously have alternate members and there are
currently no copies for them. Attny. Jurgens suggested that the
applicant be required to furnish 20 sets which would allow enough
for the alternates and two or three for public review. All were
in agreement.
Mrs. Souder questioned if the Town could require a performance bond
from an owner before issuance of a building permit. Attorney
Jurgens advised he would look into that and advise.
VII.Mr. Lynch moved that the meeting be adjourned, seconded by Mr. McGraw
and all voted AYE.
�U::
Rita Taylor, rwn Clerk