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HomeMy Public PortalAbout04/03/1991 * Special MeetingBOARD MEMBER: r ALTERNATES: William Lynch Donald McGraw Samuel Ogren, Jr. Joan Orthwein Susanna Souder Joan LaPorte Dr. Curtis True March 27, 1991 SPECIAL MEETING OF THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA TO BE HELD ON WEDNESDAY, APRIL 3, 1991 AT 8:00 A.M. IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Oaths of Office administered to the Board Members by the Town Clerk. II. Informational Presentation by Town Attorney, John Randolph. III. Selection of a Temporary Chairman IV. Call to Order V. Roll Call VI. Organization of Architectural Review and Planning Board A. Election of a Chairman B. Election of a Vice Chairman C. Selection of Meeting Date D. Rules of Procedure VI. Adjournment SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE O PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 286.0105, F.S.S. SPECIAL MEETING OF THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA HELD IN THE TOWN HALL ON WEDNESDAY, APRIL 3, 1991 AT 8:00 A.M. I. Oaths of Officer were administered to the newly appointed Board Members by the Town Clerk. Those members are as follows: William A. Lynch, Donald C. McGraw, Jr., Samuel Ogren, Jr., Joan K. Orthwein, Susanna J. Souder, Joan S. LaPorte (Alternate),and Dr. A. Curtis True (Alternate). II. Attorney Jay Jurgens, in the absence of Attorney John Randolph, ^ reviewed the "Sunshine Law", the scope of authority of the Board ( ) as set out in the Ordinance, and provided guidance relative to the order of business and procedural matters. III.Mr. McGraw moved that Mrs. Orthwein be nominated for Temp. Chairman to conduct the organizational meeting, seconded by Mrs. Souder. Mr. Lynch moved the nominations be closed and one unanimous ballot cast for Mrs. Orthwein, seconded by Mr. Ogren and all voted AYE. IV. Mrs. Orthwein called the meeting to order. V. The Town Clerk called the roll. All of those to whom Oaths were administered at the beginning of the meeting were present. VI. Election of a Chairman Mr. McGraw nominated Mr. Samual Ogren. Mr. Ogren expressed his appreciation but felt that he, being the architect on the Board, was functioning basically as an advisor who also has a vote. Mrs. Souder nominated Joan Orthwein for the position of Chairman. Mr. McGraw moved that the nominations be closed and one unanimous ballot cast. The motion was seconded by Mrs.Souder and all voted AYE on a roll call vote. Election of a Vice Chairman Mr. Ogren nominated Mr. William Lynch for Vice Chairman. Mrs. Souder moved the nominations be closed and one unanimous ballot cast, seconded by Mr. Ogren and all voted AYE on a roll call vote. Selection of a Meeting Date The Town Clerk explained that currently the Board meets on the first Wednesday of each month but that six months of the year, the Town Commission meets only three days later which does not allow any, time for amendments to be made or additional material to be gathered. She suggested that if Wednesday's were agreeable, that either the third or fourth Wednesday be selected with the items then going to the Town Commission in the following month at their meetings on the second Friday. There was some discussion and it was unanimously agreed that the official meeting day for the Architectural Review ^ and Planning Board would be the third Wednesday of each month at (` ) 9 A.M. Mr. Lynch suggested that if the Chairman felt it to be necessary, a work shop could be held at BA.M. or 8:30A.M. prior to the meeting. The Attorney advised that this would be proper provided it was noticed in advance and that the applicants were notified in the event the wanted to attend. He further advised that if the Board so desired, they did not have to allow any public comment or comment from the applicant at the workshop but that it should be announced at the beginning of the meeting. All members of the Board agreed that the workshops would be held if the Chairman felt it necessary but they would not be held automatically prior to each meeting. Special Meeting of Architectural Review and Planning Board -April 3, 1991 page -2- Rules of Procedure The Town Clerk explained that the applicants are given a list of required items to be submitted with their application but that the staff had found this to be incomplete and had been requesting additional material. She advised that the staff had prepared, in draft form, a list of what they felt should be a part of applications, some of which could be deleted at the direction of the staff under i� certain circumstances. She suggested that each member take a copy �J with them for review and that no decision be made regarding any changes until they have had an opportunity to work thru a few applications. She felt that the members of the Board would most likely have some additions or amendments to make. Mrs. Taylor also mentioned that the Board may want to change the forma of the agenda but once again suggested that a few meetings be held following the current format before changes are made. Attorney Jurgens suggested that the Board may want to consider the number of copies that would be needed from the applicant since the Board did not previously have alternate members and there are currently no copies for them. Attny. Jurgens suggested that the applicant be required to furnish 20 sets which would allow enough for the alternates and two or three for public review. All were in agreement. Mrs. Souder questioned if the Town could require a performance bond from an owner before issuance of a building permit. Attorney Jurgens advised he would look into that and advise. VII.Mr. Lynch moved that the meeting be adjourned, seconded by Mr. McGraw and all voted AYE. �U:: Rita Taylor, rwn Clerk