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Home My Public Portal About2023-07-11 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT July 11, 2023 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 3 of 3 Jim Crabtree, Vice Chairman 2 of 3 Katy Lacy 3 of 3 Brad Schaefer 2 of 3 Adam Cartwright, Alternate 2 of 3 Roy Michael, Alternate 3 of 3 Michael Eichner, Alternate 3 of 3 BOARD MEMBERS ABSENT Jay Seaver 0 of 3 COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Clint Smith, Director of Planning & Protective Services Eric Barron, Planning Manager Kortney Bliss, Planner Anne Stratman, Neighborhood Services Specialist Grayson Johnston, Intern, Neighborhood Services Division Guests: Rick Clark Cole Lodge Mark Randolph Rafael Ayala Jose Hernandez Steven Albert 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Crabtree, Lacy, Schaefer, Cartwright. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Crabtree moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Lacy, Schaefer, Cartwright Nay: None Minutes/Jefferson City Board of Adjustment Page 2 July 11, 2023 4. Approval of Minutes from the Regular Meeting of the May 16, 2023 Meeting Mr. Crabtree moved and Ms. Lacy seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Lacy, Schaefer, Cartwright Nay: None 5. Communications Received Correspondence was received for Case No B23004. 6. New Business – Public Hearings Case No. B23003 – 418 West Elm Street, Signage Variance. Request filed by Steve Albert, property owner, on behalf of Rafael Ayala, applicant, for a variance to Chapter 3 of the City Code Section 3-2 F.12, (roof signs are prohibited when signs are not contained within the building’s silhouette) to permit roof two mounted signs to serve a new business in the existing building situated on the property. The property is located on the northeast corner of the intersection of Walnut Street and West Elm Street and is described as Inlots Number 676 and 677 in the City of Jefferson, County of Cole, Missouri. Ms. Bliss described the location, zoning, and surrounding properties. The request is for a signage variance to permit two roof mounted signs to serve El Espolon a restaurant housed within an existing building on the property. The owners of the property are requesting two roof mounted signs. One sign facing southward is visible from W. Elm Street. The second sign facing northward is visible from Schroeder Way, W. Miller Street and Highway 50/63. Jose Hernandez, sign contractor, 1708 Central Ave, Kansas City, KS presented the case. He explained that they are trying to obtain a sign permit for a restaurant that has limited visibility from the street. The roof mounted signs will be helpful for customers trying to find the restaurant. Mr. Hernandez stated that the signs were put up without a sign permit was because there was a miscommunication between the contractor remodeling the restaurant. Rafael Ayala, owner of El Espolon, 147 Murphy Ford Road, Centertown, explained that there was confusion between him and the sign contractor and that the signs were put up without a sign permit. Mark Randolph, 4107 Liddy Lane, Jefferson City, explained that he and Steve Albert own the building and they are trying to better the area. They also own the Highway 179 location. He stated that the owners of both El Espolon locations are great tenants. No one else spoke regarding the request; the Chair closed the public hearing. Ms. Bliss described that the required findings are contained within the application forms and within the staff report and described the recommended form of motion. Ms. Lacy moved and Mr. Cartwright seconded to approve a signage variance from the type of roof signs prohibited to permit two roof mounted signs as illustrated by the applicant. The motion passed 4-1 with the following votes: Aye: Hake, Lacy, Schaefer, Cartwright Nay: Crabtree Case No. B23004 – 912 West McCarty Street, Conditional Use Permit and Bufferyard Variance. Request filed by Kaiser Electric of Central MO, applicant, for a Conditional Use Permit to operate a contractor/trade shop with indoor operations and outdoor storage in the C -2 General Commercial zoning district and a variance from the specific use standar ds which require a Type B Bufferyard surrounding the outdoor storage yard. The property is located 140 feet east of the intersection of Brooks Street and West McCarty Street and is described as Part of Lot Nos. 9 -14 in Block No. 9 of Lower Jefferson Addition, in the City of Jefferson, County of Cole, Missouri. Minutes/Jefferson City Board of Adjustment Page 3 July 11, 2023 Ms. Bliss described the location, zoning, and surrounding properties. The first request is for a conditional use permit to expand the contractor/trade shop located at 912 W. McCarty Street westward onto two adjacent properties located at 918 and 920 W. McCarty Street. The applicant is also requesting a variance from the Type B Bufferyard to plant shrubs and bushes as opposed to trees. Cole Lodge, 88 Oak Street, Eldon, presented the case. He explained that the purpose for the conditional use request is that trucks accessing the property have difficulty delivering materials. The property owner acquired the adjacent properties at 918 and 920 W. McCarty Street to allow better access to the property. The area will be fenced in with a privacy barrier. There will be no outdoor storage for materials. Mr. Lodge stated that he spoke with the neighboring property owners and they do not have any issues with the proposed improvements. Correspondence was received in favor of this request from Mike Yungbluth owner of 1001 W. McCarty Street. No one else spoke regarding the request; the Chair closed the public hearing. Ms. Bliss described that the required findings are contained within the application forms and within the staff report and described the recommended form of motion. Mr. Crabtree moved and Mr. Cartwright seconded to approve the requested Conditional Use Permit to permit a Contractor/Trade Shop with outdoor storage in a C-2 General Commercial zoning district. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Lacy, Schaefer, Cartwright Ms. Lacy moved and Mr. Crabtree seconded to approve the requested Type B bufferyard variance. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Lacy, Schaefer, Cartwright 7. Miscellaneous Reports Mr. Barron announced that Ms. Dittmer has accepted a position for the Jefferson City Police Department in their Records Division. Ms. Stratman will be attending to take minutes until this position is filled. 8. Other Business None. 9. Adjournment The meeting was adjourned at 8:27 a.m. Respectfully submitted, Anne Stratman, Neighborhood Services Specialist