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Home My Public Portal About2023-07-171 REGULAR COUNCIL MEETING, JULY 17, 2023 CALL TO ORDER Mayor Ron Fitzwater called the July 17, 2023 City Council meeting to order at 6:02 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Ahlers, Hensley*, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Absent: Deeken *Participated virtually ADOPTION OF THE AGENDA Councilmember Lester motioned and Councilmember W iseman seconded the motion to adopt the agenda. The motion passed unanimously by voice-vote. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous items at this time. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR There were no appointments at this time. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS There were no presentations at this time. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is August 2nd, 7:30 A.M. in the Boone- Bancroft Room. • Finance Committee – The July meeting has been cancelled, and the packet has been distributed. • Public Safety Committee – The next meeting is July 27th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is August 10th, 7:30 A.M. in Council Chambers at City Hall. Mayor Fitzwater’s Announcement: 2 REGULAR COUNCIL MEETING, JULY 17, 2023 • An air show is scheduled for September 16 – 17 at the Jefferson City Memorial Airport. Penny Smith is chairing the event. It is currently in the planning stages. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: June 20, 2023 b. Awarding the Electrical Maintenance and Repair Services Bid to Stokes Electric Company for the City’s Electrical Services c. Awarding the Paving Materials for all City Departments Bid to Capital Materials, Callaway Materials LLC, and Christensen Asphalt d. Authorizing a Permissive Use Right-of-Way at 1425 Satinwood Dr. for Construction of a Picket Fence Councilmember Wiseman motioned and Councilmember Lester seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2023-025 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH TRILEAF CORPORATION OF ST. LOUIS, MISSOURI FOR ARCHAEOLOGICAL SERVICES NOT TO EXCEED $100,000. 2023-026 sponsored by Councilmember Hensley AN ORDINANCE APPROVING AN AIR SERVICE GUARANTEE PARTICIPATION AGREEMENT WITH CITY OF COLUMBIA, UNIVERSITY OF MISSOURI, BOONE COUNTY, AND COLE COUNTY AND SUPPLEMENTALLY APPROPRIATING FUNDS FOR SUCH AGREEMENT. City Attorney Ryan Moehlman presented the bill. Councilmember Hensley requested to suspend the rules and take up bill 2023-026 for third reading and final passage. With no objection, bill 2023-026 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16359. Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken MOMENT OF SILENCE Mayor Fitzwater asked for a moment of silence in memory of Councilmember Spicer’s mother and local resident Glover Brown who had recently passed. 3 REGULAR COUNCIL MEETING, JULY 17, 2023 BILLS PENDING 2023-020 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH UNITED MECHANICAL SERVICES LLC, AIR CONDITIONING AND REFRIDGERATION MAINTENANCE SERVICES. Bill 2023-020 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16360. Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken 2023-023 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EVERS & COMPANY, CPAS, LLC, FOR AUDIT SERVICES. Bill 2023-023 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16361. Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken 2023-024 sponsored by Councilmember Hensley AN ORDINANCE AUTHORIZING FIRST AMENDMENTS TO THE EXISTING PERFORMANCE AGREEMENTS BETWEEN THE CITY OF JEFFERSON, MISSOURI, AND MODERN LITHO-PRINT CO. ORIGINALLY ENTERED INTO IN CONNECTION WITH CITY’S ISSUANCE TAXABLE INDUSTRIAL DEVELOPMENT BONDS (MODERN LITHO-PRINT CO. PROJECT), SERIES 2016 AND TAXABLE INDUSTRIAL DEVELOPMENT BONDS (MODERN LITHO-PRINT CO. PROJECT), SERIES 2019. Bill 2023-024 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16362. Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken INFORMAL CALENDAR 2023-017 sponsored by Councilmember Spencer 4 REGULAR COUNCIL MEETING, JULY 17, 2023 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI TERMINATING A LICENSE AGREEMENT WITH “BIRD RIDES, INC.” FOR A SHARED ACTIVE TRANSPORTATION OPERATION. The bill was not removed from the informal calendar; however, there was a discussion between City Council, Staff and Kylee Floodman with Bird Rides Inc. who attended virtually. Ms. Floodman confirmed a new representative was assigned to the City to handle the distribution and charging of the scooters. Councilmember Schwartz is going to work with the Law Department on a substitute bill. RESOLUTIONS RS2023-10 sponsored by Councilmember Spencer A RESOLUTION OF THE CITY OF JEFFERSON, MISSOURI ADOPTING THE CDBG 2023 ANNUAL ACTION PLAN AND AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Anne Stratman, Neighborhood Services Specialist, presented the resolution. Councilmember Wiseman motioned to adopt RS2023-10. Councilmember Mealy seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken RS2023-11 sponsored by Councilmember Spencer A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A FUNDING AGREEMENT WITH CONVENTION AND VISITORS BUREAU City Attorney Ryan Moehlman presented the resolution. Councilmember Wiseman motioned to adopt RS2023-11. Councilmember Spencer seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken RS2023-12 sponsored by Councilmember Spencer RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF NOT TO EXCEED $4,500,000 PRINCIPAL AMOUNT OF SEWERAGE SYSTEM REVENUE BONDS, SERIES 2023, OF THE CITY OF JEFFERSON, MISSOURI Matt Morasch, Director of Public Works presented the resolution. 5 REGULAR COUNCIL MEETING, JULY 17, 2023 Councilmember Wiseman motioned to adopt RS2023-12. Councilmember Lester seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, Wright Nay: None Absent: Deeken PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Lee Alford of Alford Tree Service voiced his concerns with the Yard Waste Disposal Services RFP process and the length of time it is taking to select the vendor and issue a contract. Mr. Alford was also concerned with a retired City employee working for a competitor who bid on the contract. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS Shiela Pearre, Director of Finance and I.T. said the current contract does not expire until the end of the fiscal year. The RFP was issued early so the anticipated cost could be presented during the budget process. During the FY2023 budget process, yard waste services was a point of debate with a possible elimination from the budget. City Staff will update the Mayor and City Council on the level of involvement the retired City employee had in the process. NEW BUSINESS There was no new business at this time. APPROVAL OF JUNE 20, 2023 CLOSED SESSION MINUTES Councilmember Wiseman motioned and Councilmember Wright seconded the motion to approve the June 20, 2023 Closed Session Minutes. The motion passed unanimously by the following roll-call vote: Aye: Ahlers, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wright Nay: None Absent: Deeken Abstain: Wiseman (She did not attend the closed session.) UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURN A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Spicer, and approved unanimously at 6:57 P.M.