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HomeMy Public PortalAbout2023-08-10 packet Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. Notice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee Thursday, August 10, 2023 – 7:30 A.M. City Council Chambers ~ John G. Christy Municipal Building ~ 320 East McCarty Street TENTATIVE AGENDA 1. Introductions 2. Approval of the July 13, 2023 Committee meeting minutes 3. Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues 4. New Business 1) Public Works Budget Overview a. Transit (Gerry Stegeman) b. Wastewater – Administration, Collections and Treatment Facility (Eric Seaman) c. Engineering and PW Administration (David Bange/Matt Morasch) 2) Traffic Calming along Shermans Hollow (David Bange) 5. Other/Old Business 6. Reports a. Neighborhood Service Grant Updates (Rachel Senzee) 7. Adjourn NOTES TO JOIN VIRTUALLY: CLICK HERE Meeting ID: 252 517 220 804 Passcode: YQHSk5 CALL-IN PARTICIPATION AVAILABLE AT: 1-872-242-9031 Phone Conference ID: 158 694 165# MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual July 13, 2023 Committee Members Present: Attendance Scott Spencer, Chairman 3 of 3 Jack Deeken, V. Chairman 3 of 3 Mike Lester 3 of 3 Derrick Spicer 2 of 3 Mark Schwartz 3 of 3 Staff Present: Matt Morasch, Director Public Works David Bange, City Engineer Britt Smith, Operations Division Director Gerry Stegeman, Transit Division Manager Shawn Stumpe, Central Maintenance Manager Russ Rackers, Street Division Manager Eric Bowers, JC Memorial Airport Manage Wand Nichols, Parking Division Manager John Fitch, Civil Engineer II Eric Bowers, Airport Manager Clint Smith, Director of Planning & Protective Services Rachel Senzee, Neighborhood Services Supervisor Ryan Moehlman, City Counselor Matt Schofield, Fire Chief /Interim City Administrator Angie Haslag, PW Administrative Assistant Sr Chairman Spencer called the meeting to order at 7:31 a.m. A quorum was present at this time. The following guests attended the meeting: Amy Schroeder, Stephi Smith-News Tribune, Willard Feyen (online), Randall Wright (online), Paul Samson (online), Meghan Drakas (online) 1) Introductions No formal introductions made 2) Approval of the June 8, 2023 Committee meeting minutes Councilman Spicer moved and Councilman Lester seconded to approve the June 8, 2023 meeting minutes, motion carried. 3) Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues. No citizens present at this time Minutes/Jefferson City Public Works and Planning Committee June 8,.2023 2 4) New Business 1. Public Works Operations Budget Overview (Matt Morasch, Britt Smith) Mr. Smith introduced the Managers and Supervisors for Central Maintenance, Street Division, JC Memorial Airport and Parking Division. Mr. Smith presented a slide presentation to the Committee members reviewing the four separate divisions that make up Public Works Operations. Mr. Smith spoke briefly about the work duties, how many employees and current budget expenditures and needs of each division. 2. Monroe Street Recommendations (David Bange) Mr. Bange presented a slide presentation on Monroe Street with staff’s recommendation to widen the street to the East to allow for two-way traffic on the span of street currently one-way only. There was discussion among Committee members and staff pertaining to how this project came about and the need for the project. Resident of the area, Mr. Willard Feyen, spoke to the committee on his concerns and asking for a decision to be made. Councilman Deeken moved, seconded by Councilman Schwartz that the second phase of Monroe Street be ceased, discontinued. Motion carries, with the following roll call vote: Deeken – Aye Lester – Nay Schwartz – Aye Spencer – Aye Spicer – Aye 3. MoDOT TAP Grants (David Bange) Mr. Bange presented a memo and slide presentation noting the new MoDOT TAP Grant funding available and gave a proposed list of projects the City would apply for. There was brief discussion among Committee members and staff present. Councilman Schwartz moved, seconded by Councilman Deeken to endorse Resolution and move to full council for approval. Motion carries, with the following roll call vote: Deeken – Aye Lester – Aye Schwartz – Aye Spencer – Aye Spicer – Aye Minutes/Jefferson City Public Works and Planning Committee June 8,.2023 3 5) Other/Old Business Councilman Lester spoke to Committee members pertaining to a request that tree trimming be done at the end of Lafayette Street, by the Prison and Federal Court House, for a better viewing area of the Missouri River. After discussion among Committee members and staff present, a decision was made to table the topic to allow for a new quote to be obtained to include the trimming of trees and mulching. 6) Reports a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee shared a slide presentation of her report. Ms Senzee reviewed new grants and updated where all other grants currently stand. b. Quarterly Sales Tax Projects Report (David Bange) Mr. Bange presented a handout of all Sales Tax projects. Mr. Bange noted the only significant change was to the Transload Facility due to the Governor bill decisions. c. Quarterly Building Permit and Business License Report (Clint Smith) Mr. Smith presented a handout of all new construction, new residential construction and demolition permits. This report also included any new Business Licenses obtained in our Finance Department. d. 2023 Street Resurface maintenance List (Britt Smith) Mr. Smith presented a handout with a list of all the streets that were scheduled to have street resurfacing completed and preventative maintenance for 2023. After discussion among Committee members and staff, Councilman Spencer requested a list of concrete street repair projects. e. Transit Operations Update (Gerry Stegeman) Mr. Stegeman updated Committee members on the current status of Transit routes, ridership totals, employee shortages, aging bus fleet and fair prices. Mr. Stegeman noted they are looking to try different types of vehicles to add to their fleet. 7) Adjourn Councilman Lester moved, seconded by Councilman Deeken to adjourn the meeting at this time (10.06 a.m.) Division Overview Bus Fleet •Fixed Routes –12 Gillig buses •All are Handicapped accessible •8 buses (32 passenger) •5 -2005 models –18 years old with 400,000 miles •3 -2006 models –17 years old with 380,000 miles •4 buses (26 passenger) •2 -2011 models –12 years old with 380,000 miles •2 -2012 models -11 years old with 370,000 miles •Gillig buses are known for being the workhorse of a city transit system. •Useful life according to FTA is 12-14 years or 500,000 miles. •JeffTran has ordered 2 Hybrid Gillig buses. Buses are projected in service early 2024. •Handi-Wheels –10 Ford E/450 Cutaway buses •All have a handicap accessible lifts •Buses range from 2010 to 2017 with mileage ranging from 130,000 to 285,000 •8 buses are 20 passenger and 2 are 18 passenger •Useful life according to FTA is 5-10 years or 150,000 miles •JeffTran is trying to diversify the Handi-Wheels fleet with other types of vehicles. •High-top vans. •Handicapped accessible mini-vans •Currently there is shortage of passenger vehicles. JeffTran Routes •6 Fixed routes travel on a 40 minute headway, making 17 trips per day. Currently 4 routes are modified with the driver shortage. •3 Tripper routes, run mid afternoon when schools are in session. •Service hours are Monday –Friday from 6:40 am. to 6:00 pm. •Bus routes give access to 83% of Jefferson City. •About 180,000 rides this year. 249 12461 MAIL imi- fCuFl s Sets Adeo aril's ^47 119 Ed:4e K 9Twf1 244 0 251 � iohbl 1iZrgrr 1C FA,ZLC NS ORANGE 242 w'8 Sr. 2552 n 1 x 4 Zc i ti IC r•EpioEre00d }'S :CORY Wrr ra.�+ 253 {1410 Blvd) Sirracrcwk .M I ar %11-4.-1 HOW 1rdYs 4F H4$ ' S.dirijdo MiiliE $1..;10 Swig." 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Cammwity Pork I a J11i11ar SArhM Sta1-it49 4apital Itnalth PnnI w; y Main Sronlo. 6:40 7:20 11:04 *:4Q 9:20 18108 10:40 11:20 6,45 7:25 8:45 8:4S 9:26 10:85 10:45 11:75 1 7130 12:05 12-40 12:45 1128 1 :25 '2,00 2105 '240 2:45 31-20 3125 4:04 41135 4:a0 4'43 5:30 5:25 6:5 3 7:11 6:1 3 8=53 9,33 1C:13 14:53 11:33 1 i:3a I;2:59 1_]3 2:1s 2:53 3,3-3- 4:1 3 5333 6:5 H 7:19 6:141 6136 9:36 10:40 10:58 11:3S 12:1e 1-2:511 1139 2:1 H 2158 311.11 4;T H 4:S6 S;36 3:46 7:46 Sae 4744 AYES 10e20 1134'6 11:45 13+7$ 11136 2:19 2,55 3139 2=}5 31141# 3.155 4.:72 4=55 SKIS 3=13 5:45 5e5S 7:1 S 7:55 8:35 4,15 4=55 10:35 11:15 1 1:55 1 2145 1:15 1:55 TY varon HenYeane €tartar Pram s Mabel «Reg_ Medlrof +,r� tr,rtrf Ml33:oel ll Sraoe Ca61r IEEE � trrafnM ASS � Heril Shoo merr 9th Griodr Canter 'f. Comma emJF5 rrr..� 11. 1" woLlnro- 40. iii'Trs?•l4r'r Sea1-c 1%..T.. rri oay 'dL Ile iiagnifrar .Frp WIA. . arWx t3crkc iR Sinn tor �. 'R F� Ce raeer 174 Hiring JTi4h • x'2Lli.xr iLfTeJ 'I-ILVAr-an FJ F dray Park Sr`frrteo# i xery 0.125 ❑.2v ❑.P. Truman - 4.. &uildirag * . •� - Cr olPMare. ® sours 0 n' "'la'O'� JYottf ieaec Cca.`ru! �pJsi�erad c. a CoilsCa -Y =�'2. irxrde Caurepr 4. Ro Er1IOr3E r1Xs� ti • Sri .1Praienntiar-e SAME O • • g C3 _513 ?=313 8.1E 8'58 9=88 1.0: I 6 10:513 11:713 12:16 121513 .38 7=18 2x513 a-aa A:1 Q 9_513 13.39 Legend Bus Stop {&hedter] -Bus stop (sign) Government Office Retailer/ Grocery Point of Irgleres4 Hospital Medical FocIiy Schaal Gree.rwrsy Trail Southsidef ln Tanerbrtdge De a`�°• ze Departure Time Departure Time Legend ▪ of wernmeni office. ▪ Retailer: Grocery Point of Interest © Hospital Q .0eedicd Facility ▪ satwcl • Geeenway Trail • St. Peters School CP Miller Street Station • Helios Catholic High School End Miller Street Station 3:10 pm 3.21] pm 3.25 pm 4:10 pm High Street East pal Hellas Cathoric High School V Miller Street Station Q Immaculate Conception School End Miller Street Station 3:05 pm 3:20 pm 3.25 pm 4:00 p i Hutton Lane o Jefferson G#y 1-tigh School ✓ Miller Street S ss1lon Q Immaculate Conception School End Miller Street Station 3:05 pm 3:20 pm 325 pm 4W pm luy Handi-Wheels •Handi-Wheels is a complimentary paratransit to the fixed routes for individuals with disabilities. •Handi-Wheels operates from 6:40 am. to 6:00 pm. •Handi-Wheels operates inside the city limits of Jefferson City only. •Individuals must apply and be approved for Handi-Wheels service. •About 52,000 rides this year. JeffTran Employee breakdown •JeffTran has 30 employees this a combination of Full-Time and Part- Time positions •JeffTran has an older work force. Many drivers are in their 2nd career. •20 Full-Time Bus Drivers (currently 2 vacancies) •2 Communication Operators (Dispatchers/Driver) •4 Administrative Staff (1 vacant) •1 Service Worker, part-time with benefits •2 Service Workers, part-time no benefits (1-vacant) •1 Custodian, part-time (Vacant) Communication Operators (Dispatchers) Duties •Answer incoming telephone calls (approximately 250 calls per day). •Monitor radio traffic between buses. •Track the Handi-Wheels service, schedule rides, make driver schedules. •Complete all daily paperwork and prepare bank deposit. •Drive buses when needed. •Backup to supervision. Bus Drivers -currently 2 drivers vacancies •6 Fixed Route Drivers ➢Drive the fixed routes daily. ➢Assist passengers and secure wheelchairs. •8 Handi-Wheels drivers ➢Assist passengers to and from the bus. ➢Operate the lift for passengers in wheelchairs or those who cannot navigate the steps. About 40% of our passengers require the lift. ➢Secure wheelchair passengers in the bus. ➢Assist with groceries and packages. •6 Sub Drivers – ➢Sub Drivers cover a wide range of duties, mainly covering driver breaks, vacations, or sick leave ➢2 are Driver/Trainers who train new drivers, coordinate the ongoing safety training, backup to Dispatch, and fill in on the buses as needed. Other duties besides Driving •Many JeffTran drivers have previous worked in other careers. We utilize their expertise to maintain the Transit facilities and equipment. ➢Other duties consist of opening bus barn and staging buses for the day to begin. ➢Maintenance of buildings and grounds such as building inspections, mowing grass, trash pickup at bus shelters and cleaning bus shelters. ➢General maintenance and facility upkeep. Several driver have construction backgrounds that help with minor projects. ➢Maintain and troubleshoot systems on the buses. Example; Camera systems and bus tracking systems. Administration Staff •Transit Manager •Operations Supervisor •Operations Assistant (currently vacant) •Administrative Assistant Service Workers Service Workers are located in bus barn. Their duties include fueling, fluid checks, bus inspections and cleaning inside and outside of buses. •1 Part-time with benefits –7 ½ hour work day, •2 Part-Time –no benefits –4-5 hour day •Custodian, part-time –Takes care of Transit facility offices, break room, restrooms, locker room, bus shelter and restrooms outside for public use. Also the Central Maintenance restrooms. FY2023 Transit Budget Transit budget is broken down into two sections. 1.Capital Expenses $2,264,575.00 2.Operating Expenses $2,888,413.75 $5,152,988.75 Capital Expenses Capital Expenses are expenses that replace or add equipment to enhance Transit services. All capital expenses are partnered with grants that are 80/20 split. 80% grant and 20% is from the Transit CIP fund. Examples: •Bus lift in Central Maintenance, •2 hybrid buses on order •Update the bus wash •Update the security camera system Operating Expenses Personnel Services $1,711,318.65 60% Materials & Supplies $ 303,247.00 10% Contractual Services*$ 318,584.10 11% Utilities $ 27,800.00 1% Repairs & Maintenance $ 527,464.00 18% Total $2,888,413.75 100% *Administrative charges for service -$239,958 Operating Grants and Revenue ➢JeffTran receives an annual FTA operating grant that is a 50/50 match. ➢JeffTran receives an annual State Assistance grant that is a 50/50 match. ➢Revenue from fares consist of Fare boxes, passes sold, NEMT reimbursements & State Medicaid Waivers. FTA City Match Total $1,070,655 + $1,070,655 = $2,141,310 State Assistance City Match $52,414 + $52,414 = $104,828 Revenue collected $326,692 $2,572,830 Additional General Revenue*$ 315,583 Total $2,888,413 •Subtracting the $239,958 Administrative cost the City charges its self for Transit from the $315,583 Total addition from General Revenue would be $75,625 Diversifying the Fleet Fixed Routes ➢2 Hybrid Gillig buses on order •Fuel savings about 1,900 gallons per year. (based on 25,000 miles per year). •Option of Geo-fencing to use only battery power in designated areas. Handi-Wheels ➢Currently we have 10 Ford E/450 Cutaway buses ➢2 High-top vans on order (replacement of 2 cutaway buses). Estimated delivery early next year. ➢3 Cutaway buses on order –no delivery date. Right Bus for the Right Job •Gillig buses are considered the workhorse of Transit with a 12 -20 useful life span. •A Diesel bus fuel average 4 ½ mpg •Hybrid bus estimated at 7 mpg •Handi-Wheels cutaways buses average 7 mpg with a 5-10 year life span NOTE: Gillig bus holds 32 people and gets 4 ½ mpg whether there is 1 person of 32 on the bus. Handi-Wheels bus holds 18-20 people, however that is based on 1-5 passengers. When we have 18 people on a bus (Capital Projects) the bus will only get about 4 ½ mpg. Public Works Wastewater Divisions Budget Public Works and Planning Committee August 2023 Public Works Wastewater Divisions •Administration –2 FTEs •Collections System Maintenance –17 FTEs •Treatment Plants and Pump Stations –17 FTEs Funded solely through Wastewater Enterprise Fund Administration Division–What they do? •Capital Improvements Project Management (Avg $5M annually) •Environmental and Financial Compliance •Sewer Extension and System Expansion •Manage affairs with State, 6 water providers, St. Martins and Holts Summit. •Loan Acquisition •Delinquent Bill Collection/UB support •2 FTEs (Currently 1 vacancy) •Total Budget -~$6.1 Million includes debt service. 21,000 customers (sanitary sewer only) 44 sq. mile service area Contract O&M for St. Martins Wholesale treatment for Holts Summit Collections System Maintenance Division –What do they do? •Four Sections of Responsibility •Preventive/Routine and Emergency Maintenance of Sewers (jetting, vacuum, degrease) •Open Cut repairs of failing sewers •Diagnostic and infiltration/inflow repair (includes stormwater inspections) •Locate of underground sewer utilities (sanitary and stormwater) •17 FTEs (Currently 1 vacancy) •Back-up Street Division in snow fighting. •Total Budget -<$1.6 Million 466 miles of sanitary sewer main >12,000 manholes. Treatment System Division–What do they do? •Three Sections of Responsibility •Operations (Biosolids handling, Inorganics and Disinfection, etc.) •Maintenance (Electrical and Controls to mowing and everything in between) •Laboratory and Pretreatment (230 compliance points for treatment, grease interceptor and industrial inspections) •17 FTEs (Currently 1 vacancy) •Provide sampling for Airport stormwater outfalls. •Total Budget -~$2.9 Million 2 treatment plants average 8.5M gallons sewage/day 31 remote pump stations Odor Control, blowers, screens and 100s of other mechanical assets FY2023 Budget –Wastewater Division Points to Highlight •Annual rate increases built in through 2027. Budget Category Expense Revenue % of Total Charges for Services $12,069,680 98.9% Interest Income $25,095 0.3% Other Income $106,000 0.8% Debt Service $4,429,693 39% Personnel Services $2,951,486 26% Contractual Services (includes $800k admin chargeback to GR) $1,551,364 13.7% Materials & Supplies $635,460 5.6% Repairs & Maintenance $614,123 5.4% Utilities $523,503 4.6% Capital Purchases $380,000 3.4% Capital Projects $250,000 2% Public Works Wastewater Division Budget Priorities •Administration–Upgrade Biosolids System and Westview Pump Station in accordance with 2022 Bond Issue •Collections Maintenance Division –Optimize Preventive maintenance. Replace old equipment. •Treatment Plant Division –Protect existing equipment and assets. Enhance institutional knowledge. FY2023 Budget –Wastewater Division Expenses •Entire budget pays for itself through fees. •Contractual Service includes more than $800,000 admin chargeback (to the General Fund). Public Works Engineering Division Budget and Administration Budget Public Works and Planning Committee August 2023 Public Works -Admin •3 FTE’s •1-Director •2 –Administrators •Total Budget $426,391 •Personnel $316,736 + Gas $104,350 = $ 421,086 •Personnel + Gas = 98.8% of budget Public Works -Engineering •City Engineer 1 FTE •Admin Technician 1 FTE •Civil Engineer 4 FTEs •Plan Reviewer 1 FTE •Registered Land Surveyor 1 FTE •Survey Technician 1 FTE •Eng. Inspection Supervisor 1 FTE •Construction Inspector 2 FTEs Total Full Time –12 FTE FY2023 Budget Points to Highlight •Personnel costs consume the majority of the budget •Of the 12 FTEs in the engineering division 8 require continuing education to maintain their licensure or certifications. The current budget allocates $312.50 per person for training and education. Budget Category Amount % of Total Personnel Services $1,179,041.68 97.6% Materials and Supplies $7,350.00 0.6% Contractual Services $7,000.00 0.6% Utilities $1,000.00 0.1% Repairs & Maintenance $14,165.00 1.1% Total $1,208,056.68 Engineering–What do we do? •Provide services for the implementation of the Capital Improvement Program, including topographical survey, design, project management, construction staking, stormwater permitting, and inspection (state certified). •Provide review services for all private development plans, lot divisions, grading and demolition permits, and infrastructure plans associated with private development. •Inspect infrastructure constructed with private development •Maintain compliance with stormwater permitting, including inspection of stormwater outfalls for the purpose of illicit discharge detection and elimination, construction BMPs, and permanent stormwater quality/detention infrastructure. •Manage floodplain development through the review of floodplain development permits and No Rise certificates, and other duties of floodplain management required of NFIP participating communities •Assist other City Departments with infrastructure and site projects/issues. Memorandum 320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.jeffersoncitymo_gov Date: August 4, 2023 To: Public Works and Planning Committee - • From: David Bange P.E., City Engineer Subject: Traffic Calming — Shermans Hollow The Committee is being asked to consider, and act on, the recommendation of the Transportation and Traffic Commission to install a center median island as a traffic calming measure on Shermans Hollow. Feilding concerns surrounding the speed of vehicular traffic is a weekly reality for Public Works staff and a daily staple for the traffic division of our Police Department. Historically these issues have been addressed by an increased and targeted enforcement effort. While this response does indeed lead to a reduction in speed during the time an officer is present the effect is shorted lived after the targeted enforcement ends. Because of temporary nature of targeted enforcement and the manpower needed to conduct these activities there appears to be a need to examine other ways of addressing the speed of traffic. In the recent past we have looked to address this problem through the use of edge line/parking lane striping. Examples of this can be found on Edgewood Drive in the section between Satinwood Court and Primrose Drive and on Tanner Bridge Road between Lorenzo Green Drive and Ellis Boulevard. In these instances, the roads allow for parking but during the day the parking is very light to nonexistent which in turn lends itself to an increase in speed as the road appears to be very wide. The goal of the edge lines was to make the road appear narrower regardless of whether or not there were parked cars and thereby decrease the overall speed on the roadway. Subsequent speed studies of these two areas have indicted some modest reduction in the overall speed of traffic with Edgewood showing better results then Tanner Bridge. While it is good to see that this low-cost, low -impact, option has led to a reduction in traffic speed it has also shown that its ability to change driver behavior has limits. This has led to the consideration of other solutions and has come to a head in discussions concerning a speeding issue on Shermans Hollow. In response to a citizen request, a speed study was conducted on Shermans Hollow and it was found that the 85% percentile speed was just below 40 miles per hour in the valley at the through the middle section of the street. This was brought to the Transportation and Traffic commission who after discussion with staff proposed a central median island be installed as a traffic calming measure. U:\Public Works\Engineering\dbange\PUBLIC WORKS & PLANNING\2023\8-2023\Traffic Calming.docx Memorandum 2 The proposed island would be constructed using a combination of paint and traffic delineators. The total cost of the installation is estimate to be in the range of $3,500 and could be installed by our Street Division. If this method is found to be effective this temporary installation could be made permeant with the construction of curbed islands. If you have any questions or concerns I can be reached at 634-6433. U:1Public WorkslEngineeringldbange\PUBLIC WORKS & PLANNING1202318-20231Traffic Calming.docx Transpo rtatio n and Traffic Commission - M ay 2023 Sherman's Ho llow, Jefferson City, MO Pro posed Yellow P ai nt = Yellow 85th percentile: 10 mph Pace: ave. 30+ mph: ave. 35+ mph: Wee kday Flow: 39.8 mph 29 - 39 mph 204 vpd (69%) 113 vpd (39 %) 295 vpd 85th percentile: 34.9 mph 10 mph Pace: 26 - 36 mph ave. 30+ mph: 141 vpd (54%) ave. 35+ mph: 39 vpd (15%) Weekday Flow: 259 vpd 85th percentile: 23.7 mph 10 mph Pace: 13 - 23 mph av e. 30+ mph: 0 vpd Weekda y Flow: 59 vpd 85th percentile: 10 mph Pace: ave. 30+ mph: ave . 35+ mph: Weekday Flow: 33 .8 mph 24 - 34 mph 139 vpd (35 %) 44 vpd (11%) 400 vpd -85th percentile: 18 .6 mph 10 mph Pace: 13-23 mph ave . 30+ mph: 0 vpd Weekday Flow: 23 vpd 85th percentile: 25. 1 mph 10 mph Pace: 15 - 25 mph ave. 30+ mph: 1 vpd (1. 5%) ave. 35+ mph: 0 vpd Weekday Flow: 45 vpd iII Transportatio n and Traffic Co mmission - May 2023 Sherman's Hollow, Jefferso n City, MO Diamond Rd. -85th percentile: 30 .4 mph 10 mph Pace: 20 - 30 mph ave . 30 + mph: 75 vpd (18 %) a ve. 35+ mph: 21 vpd (4.9%) Weekday Flow: 425 vpd Color Key DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works & Planning Committee THROUGH: Clint Smith, Planning & Protective Services Director FROM: Rachel Senzee, Neighborhood Services Supervisor DATE: August 8, 2023 RE: Neighborhood Services' Grants Status Report Due to the increased amount of federal funding, Neighborhood Services will maintain a standing agenda item to update Council and the Public. The status report will include current projects and subgrant information, pending application statuses, and upcoming funding opportunities. Informational links will also be provided, when available. The intent of the grant status report is to: 1. Update the Public about funding opportunities 2. Give Council the information necessary to provide their respective constituency 3. Provide information to support budgetary decisions Committee Request: None — information only. For questions or comments, please contact Rachel Senzee at rsenzeePjeffersoncitymo.gov or 573-634-6305. Neighborhood Services Grants Update Public Works & Planning — August 10, 2023 Current Project Status: Economic Development Administration (EDA)-DR MSP Infrastructure $3,099,595 Total Project Cost Current Timeline: © MSP Redevelopment Coalition: Office of Administration (OA), DNR, City, JCREP, CMPS, meet once a month to coordinate development projects ® Programmatic Agreement with SHPO/EDA — ASAP o Smaller group is currently focused on the PA • Current draft includes the following terms of mitigation: o Archaeological monitoring before and after demolition © Design review process through PUD — layer of architectural review in line with Secretary of Interior Standards needed o Departments contributing to the State One Health Lab have signed the EDA beneficiary form for an anticipated 24 jobs to be created. EDA will now consider if the jobs created are enough for their investment. ® A formal grant amendment, to reflect updated timelines, will be sent Council once EDA approves Community Development Block Grant (CDBG) — Entitlement Funds — PY2023 $290,506 Current Timeline: ® Spend funds by December 31, 2023 o Projects include: o Down Payment Assistance (met goal) o Emergency Home Repair o Voluntary Demolitions El Old Animal Shelter (^'57,000) o Public Infrastructure ® Parking bump out on Dunklin in front of the Community Center ($40,000) • Analysis of Impediments of Fair Housing Choice plan is required to be updated every five years. o Working with consultants — RKG • Sent gathered data to RKG • 2023 Annual Action Plan — submitted to HUD • Consolidated Plan (2024-2029) o Next Steps: • Public Comment period anticipated in September 2023 CDBG-CARES (CV) — Childcare Facility Grants - $413,435 Current Timeline: • Funds need to be spent by December 31, 2023 • $330,748 has been subgranted to 11 childcare facilities for: childcare subsidies, overhead costs, or small construction projects to prepare, prevent, or respond to COVID-19 • Early Explores — 211 Oscar Drive o Building expansion project o Waiting for Authority to Use Grant funds (AUGF)/notice to proceed from HUD • FYI o COVID Stats: Out of 32 licensed daycare facilities in Jefferson City, 23 temporarily or permanently closed during the pandemic. o Grants for Childcare Facilities • DESE Office of Childhood Grants CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,309,300 • Next Steps: o MHDC draft Qualified Allocation Plan (QAP) is currently available. o Prepare other funding programs • Multi -Family w/LIHTC • Stronghold Landing received jurisdictional support for CDBG-DR and LIHTC o CDBG-DR applications are due August 14 o LIHTC applications are due September 23 • LIHTC recipients are announced by MHDC Commission in December 2023 Historic Preservation Fund (HPF) Paul Bruhn Revitalization Grant - $675,000 • Six applications were funded: o 109-111 Madison Street o 113-115 Madison Street o 114-122 E Dunklin o 114-A High Street o 206-210 E High Street o 300 E High Street • Next steps include: o Have applicants begin professional design and get National Parks Service approval based off Secretary of Interior's Standards. o Environmental Reviews are complete for all properties except 206-210 and 300 E High Street ■ 206-210 E High Street needs to satisfy structural issues before conservation easement can be executed and federal funds can be accessed. o Many projects include window restoration — looking at options to bundle projects together since most options are from Kansas City and St. Louis o Conservation Easements — site visits completed • Grant must be completed by September 30, 2024 Design Guidelines - $50,000 o Guide allows for historic preservation, new development, and redevelopment o Work session meeting held with H3 Studio consultants at the July 11 Historic Preservation Commission Meeting West Main Phase II Architectural Survey - $23,000 o Lower Jefferson subdivision (West Main) o Stantec presented at the August 8 HPC Meeting State CDBG-CV Cole County EMS - $2,000,000 • Building an EMS facility on the corner of Adams and E. McCarty o Construction has started at the site. ® City is lead applicant State CDBG-CV - $689,760 • Compass Health Planning - $100,000 o Market analysis focused on special needs and vulnerable populations o Met with Compass Health staff on August 9 to discuss project • Transformational Housing - $544,000 o Rehabilitate 101 Jackson into transitional housing o Environmental Assessment is currently being reviewed by DED © Still waiting - MOA has been sent back to SHPO for signature o Next Steps: • Public comment period (15 days for City/15 days for HUD) ta Receive Authority to Use Grant Funds • Administration - $45,760 (staff time) Community Revitalization Grant Program o MSP Demo and rehab of historic structures o Submitted for $2.1 million request; match is components of EDA grant o Participating in administrative kick-off meetings and reporting portal setup Department of Economic Development — American Rescue Plan Act Programs • Local Tourism Asset Development Grant o Administrative kick-off meeting and reporting portal setup Mid -MO Solid Waste Management District Grants • Received $25,000 to repair and paint 3 glass recycling bins; $8,334 match out of already existing glass recycling budget. o Recommended contract to Xtreme Body and Paint ($18,500) 13 Remaining funds will be used to buy Ripple purple paint and support educational outreach ® Currently working with MMSWMD and Cole County to subsidize Household Hazardous Waste program. City currently budgets $19,000 with Cole County contributing $5,500. Pending Applications: Energy Efficiency and Conservation Block Grant • Formula grant in the amount of $76,770 is entitled to Jefferson City o Need to produce an Energy Efficiency and Conservation Strategy plan ei Future block grants will be available for implementation • The plan will create a pipeline to larger funding mechanisms identified in the Bipartisan Infrastructure Law Upcoming Opportunities: RAISE Grants — Due April every year • Funds up to $25 million in infrastructure projects m 20% match, potentially less depending on project • Opportunity to fund identified projects in: o Metropolitan Transportation Plan (pg. 102) Choice Neighborhood Planning Grant — Due July 2023 • Funds up to $500,000 for a two-year neighborhood Transformation Plan • Housing Authority is interested in pursuing • Transformation Plan implementation may be then pursued for up to $50 million All things Bipartisan Infrastructure Law • Link above includes timelines and local eligibility requirements