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Home My Public Portal About09 11 15 Agenda PacketSeptember 4, 2015 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, SEPTEMBER 11, 2015 AT 5:01 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Presentation of the Proposed Budget and Proposed Millage Rate for Fiscal Year 2015-2016. A. Explanation and discussion of Proposed Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund Tentative Millage Rate for Fiscal Year 2015-2016. V. Adoption of the Tentative Budget for Fiscal Year 2015-2016. A. General Fund B. Enterprise Fund (Water) VI. Public Hearing Date for Final Adoption of Millage Rate & Budget. VII. Resolutions. A. No. 015-3; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. B. No. 015-4; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. C. No. 015-5; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. VIII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 Town of Gulf Stream Tentative Budget 2015-2016 9/11/15 NOTES: GENERAL FUND 1 CPI April 2014 is -1.3%. 2 The Proposed 2016 millage rate is 5.0000. 3 Last Year's millage rate was 3.9000. 4 Estimated 15/16 Taxable Value For Operating Purposes: $965.4M. 5 Recommended increase in Payroll Wages: 3.0%. Salary Adjustments for DTC and Accountant 6 Annual 5% Fire As Per Contract with Delray Beach 7 Calculated Rolled -back rate is 3.6335. 8 Proposed millage rate is 37.61% higher than the rolled -back rate. 9 Legal Nees Budget: $1M. 10 Estimated Build to Reserves: $562,423. I I Line Item Added: Delray's Permit Revenue Per Processing butt Stream Florida Building Code Applications. 12 Added 1 Full Time Employee in P/D, discontinued Part Time Police Officer NOTES: UTILITY FUND 1 Recommended Water Rate Increase is 4%. 2 Estimated Build to Reserves: $132,000 3 Reserve Billing Charge Every 2 months: $60 4 Install Smart Meters - PAS TOWN OF GULF STREAM General Fund Administration and General Salaries. $353,175 S34 L998 $344,592 PRELIM. S344,592 $421,775 2280. Benefits FINAL ACTUAL REVISED ACTUAL 155,410 TENTATIVE 2015 TO 2016 Postage REVISED AS BUDGET AS 4,500 BUDGET BUDGET Printing BUDGET OF 10/1/2014 OF PROJECTED 10/1/2015 44.44 Office Supplies- 9/30/2014 9/30/2014 9/30/2015 8/31/2015 9/30/2015 9/30/2016 CHANGE REVENUE 10,100 8,951 11,500 7,154 10,1100 11,500 0.00 Property Taxes $2;843;075 S2,,844,704- eS3426,230- S3,404;793 53,426,230 $4,827;140 40:89 Discount on Taxes (99,500) (99,211) (120,000) (119,582) (119,582) (174,750) 45.63 Fines :1,100 10,096 Linn 2;437 '2,500 -.1;800 63.64 - Permits Zoning 909000 112,250 90,000 93,265 94,000 90,000 0.011 Permits Florida -Bldg. {Delray)', 21,193 362,512 192,877 192,877 280;000 280;000 0.00: Business Tax 27,000 24,571 27,000 21,771 22,000 27,000 0.110 Telecommunication Service Tait ` 66;597 62,600 69;000 51,154 69;000- - 39;568 (13.67) Fmnch FPL 130,000 136,513 130,000 117,206 130,000 130,000 0.00 Francb. Gas 3;000 3;054- 3,000' 2,998 2,998<- 3;000 (MM UST - Electric 154,000 185,390 160,000 149,712 170,000 175,000 0.00 UST • Gas. 14,500 18;610: 14,500: 21,512 .251000 19,000 3:1'.03' Other (including Contributions) 15,000 32,905 15,000 25,399 26,000 15,000 0.00 FL Gas Tax Refund 2,500 1,716, 2,500: :192,877 2,5()0 2,500 -0.(1(1: Rev. Sharing (FL & Recyle) 18,253 21,077 20,218 21,477 22,000 22,000 8.81 Half Cent,54les Tax -65,517 68,109 74,426 63,595 :74,000 80,110 7:64 - County Gas Tax 31,456 32,697 33,017 29,111 33,000 33,017 0.00 Payments in Lieu ofTaxes (4%.Water) 29,900 29,900.' 39;700 29;775 e39,700 -39;700 000- Solid Waste Services 140,000 133,831 140,000 115,205 140,000 142,000 1.43 Im.:Income 6,000. 2,943 4,000- 3;783 4;000 :4;000 0.00'. Total $3,538,398 53,984,268- :$4,322,568- $4,226,488 $4,443,34.6 $5,776;085 33.63- Contributions 0 FUND BALANCE 1,500: Q 1,000. 1,500 :0.00 Total Administration .396,483 Use of Fund Balance 0 1,546,766 0 0 0 0 0.00 Total 0. 0:. 0:. _.0.. 0.. 0 OAO Total Rev, and Fund Bal, $3,538,398 -53,984:268 -S4t322,568 S4,226;488 $4,443,346 $5,7769085 33.63; Administration and General Salaries. $353,175 S34 L998 $344,592 S319_(9 S344,592 $421,775 2280. Benefits 147,509 143,851 155,410 139,633 155,410 137,802 (11.33) Postage 4,561 4,561 4,500- .2,296 4,500 4;500 -0.00 Printing 7,217 7,216 4,500 7,425 7,500 6,500 44.44 Office Supplies- 2,500 1;891 2,500- 1;874 2,300 2,500 0.00' Communication 10,100 8,951 11,500 7,154 10,1100 11,500 0.00 Electric 7,279 6;352: : 8,500 -6,220- 8,500 8;500 -0.00' Water 21,518 21,517 20,000 18,851 20,000 20,000 0.00 Travel Per Diem 3,123 3,122: 2,000 2,497 2,750 2,000 0.00: Building Maintenance 13,869 13,868 6,900 18,619 19,000 6,900 0.00 Lawn Maintenance 21,193 21,192: 16,000: 9,113 12,000 16,000 0.00: Insurance 79,340 79,340 80,000 63,806 80,000 90,000 12.50 Legal 509,913. 5.09,912 740,924 687,943 840;924 I,OOQ000 .34,97: Engr/ Prof/Code Enforcement 65,287 65,286 87,500 67,619 87,500 100,000 14.29 Accounting/Audu :189555 18,555 15,050 9;273 :15;050 159555- 336>. Dues & Memberships 3,500 3,500 3,500 3,500 3,500 39500 0.00 Legal Advertising 5;000 4;257 :5,000 1,942 4;000 5,000 0:00-: Other 6,249 6,249 10,000 2,234 5,000 10,000 0.00 Delray Pennil/Inspections 362,512 -192,877 :192,877 : 280;000 280;000 45:17' Town Library 2,000 2,000 2,000 2,000 2,000 29000 0.00 Training 51580 5,580 9,453 5,672 6;000 4,453 0.00- ARPB - Legal 0 0 5,500 0 0 5,500 0.00 Contra --Water. Fund- Management: Fee:: (65,000)- (65,000) -(75,000) (56250)ee. (75,000) (90,000) .20,00:- Capital Outlay 149,099 149,099 70,000 0 60,000 110,000 57.14 Copy Macldne Lease 8,660 8,660'. 8,400. 6,437 8,400: 8,400 0.00: Operating Supplies - Computer Repair 16,256 16,256 12,019 26,812 27,000 16,000 33.12 Contributions 0 0 1,500: Q 1,000. 1,500 :0.00 Total Administration .396,483 L7 0,62 1,740,125 1,546,766 1,931,926 2,1999885 26.42 Page 2 TOWN OF GULF STREAM General Fund Page 3 PRELIM. FINAL ACTUAL REVISED ACTUAL TENTATIVE 2015 TO 2016 REVISED AS BUDGET AS BUDGET BUDGET BUDGET OF 10/1/2014 OF PROJECTED 10/1/2015 9/30/2014 9/30/2014 9/30/2015 8/31/2015 9/30/2015 9/30/2016 CHANGE POLICE Salaries. , :$893;982 $843,253 $871,830 S785,371 S871,830 :5943,631- 8.24' Benefits 383,706 369,212 393,058 344,517 393,058 405,724 3.22 Communication. 2,667 2,667 -5,5011: 1,482 3,500 4,000 (27-27) Electric 2,334 2,334 3,500 2,070 2,500 3,500 0.00 Printing 0 0 500: 773 1;11W :500 0.00 Uniforms & Equip. 5,090 5,091 7,350 3,019 5,000 6,500 (11.56) legal/0tbet-Professional -956 956 0- 2,440 3;500 500 >0.00>. Travel Per Diem 1,392 1,392 500 0 500 0.00 Building Maintenance 5,893. 5;893- 2,600 2,550-. 2;600. 2;600 0.016 Vehicle Maintenance 10,356 10,356 7,500 6,678 7,500 7,500 0.00 Uniform Cleaning 2,412 2,412 3;300- 1;629 3;000; 3,300 0:00. Fuel 46,267 46,268 55,000 28,996 35,000 55,000 0.00 Radio Contract 54;610 :54;610 58,200 54,036: 54,036 59,303 1.90' Office Supplies - Computer Repairs 7,864 7,864 4,500 3,663 4,500 4,500 0.00 Crime Prevention 698 - 698 -2,300 -911 3,300 1,300 <0.00: Capital Exp. 59,142 59,143 89,070 0 89,070 158,000 77.39 Total Police $1,477,369 $1,412,149 $1,504,708 51,238,135 $1,477,394 $1,657,358 10.14 FIRE Fire Contract $389,536 389,537 $409,013 374,929 409,013 $429,464 5.00 Maintenance Repair : 1;000- 1,000- 0- 0- :1;000 0.00' Total Fire $390,536 389,537 $410,013 374,929- 409,013 $430,464 4:99' STREETS Salaries 62,565 562,566 61,312 $54,921 $61,000 63,398 3.40 Benefits- -31,221. 31;223 32,710 30;93.1: 32;710 34,306 4,88 Maintenance, Repairs &AIA 28,337 21,384 36,150 12,317 15,()00 36,150 0.00 Uniforms- 1.;254 1,254 $00 1,055 1,100 500 :0.00- Lighting 16,369 16,369 14,000 13,823 14,000 13,500 (3.57) Communication 500 415 500 500 500 Supplies 931 930 1,200 2,105 2,200 1,200 0L00 Rental and Leases 400 0 400 0 .. 400 400 .0.00. NPDES 7,500 5,142 7,500 5,142 7,500 7,500 0.00 Capital- 107;448 101,535 202,900- 2,045 100.000. 625,500 208.38< Total Streets -:$256,525 $240,818 $357,172 $122;339' -$234,410 $782,955 - 119.21 SANITATION Garbage Collection (387 SF) -140,000 134;722 :140,000 11.5;384 140,000 141,000 -I-:43 Equipment 0 0 0 0 0 Disposal Fees 1,000 0 1;000 0 1.;000 .1;000 0.00- Total Samtation.: $141;000 $134,722 $141,000. $115;384. S141,000 $173,000 1A2'. RESERVES- $0 50: :$169,500: $o' $0 :$562,423 TOTAL EXPENSES S3;661,913: S3,917;851 S4,322,518 $3;397,553 $4;193,743 S5,776;1185 33-.63--: Build of Reserves -$123,515- 566,410 $0 :S828,935 :S249,603 $0 Page 3 9 v 0 v n � N C C O w w U Q o R � a z 000000000mrrnv F o 70 �! O G7 7C vNi rn rn rn sn O w z u w 5o y 7C -1 ^n :� M 4) ,Sa ,Sv E N N Ov . 3 G y x Y u a 41, N r �. N 3 o E N 0 m — ry rn O O O IJ O w in J in ^ w O O U IJ r �p T T iA in i,n J O V O O O J O O O O O O O U O O O O O U 00 0o A O O O N �O D\ O O O U O �O O 0 0 0 0 V O O O O ao U O V w 0 0 0 N U J N o Z, o to ao rn rn A O Oo J W Oo O\ O� Oa in O O O O O w O tNil �O o p� IWiI � .w+ b VOi p N W w IJ O O P 'P aO W U U Oo O O O O O O J Zl w O O Cl O 'P o0 00 oa O O S O a .. zl 0 0 0 00 0 0 0 0 .Y W N to l./I O W A W r N UI J T U 00 O� UI VI lA �O �D N zl .+ W !-JP 00 OHO W N O O �D A N O V W O A J Oo W OO Oa Oo J A N Oa 00 r A oo �1 UZlOa U A J O �D Oo b V Oa J W? J U N N O O w po Oo N oo W N .- D\ W A W Oo D\ T V IJ C A oo ip �1 A IJ ao A V V �D �O Oo �D U1 t/� t/I V1 lA t/� lA t/� U lJ1 lI� to O O O O O O 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O w w w o w w w w w w w w w w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0$ 0 0 0 0 0 w 0 0 0 0 0 0 0$ S o 0 0 0 0 0 0 0 0 O O m A p O N N N O N Oo O Oo A N N A N N� 0 0 J IJ in �D J T IJ UI J �O �D O C� W N VI O T IJ T Y a O Do 4e A U a\ b r U U Oa Oo a W O U J O O� U A A o0 9 v 0 v n � N C C O w w U Q o R w A w 0 W O O N 10i� r to to to W N W � Town of Gulf Stream Water Fund EXPENSES: Labor Salary Benefit Total Labor Cost of Purchased Water: Meter Charge Capacity Charge Commodity Charge Total Purchased Water Operational Costs: Repairs/Parts Sampling Compliance Communication Electric Supplies Total Operational Capital: Administrative Expenses: Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees/Insurance Contingency/Bad Debt Total Administrative Expenses Operating Transfers/Other Non -Operating Depreciation Expense Reserves Payment In Lieu of Taxes Total Operating Transfer Outtother Total Water System Expenses Net Revenue(Loss) 43,878 26,404 70,291-- $110 30,000 620,000 ___T63-0,1 10 76,743 4,140 500 500 5,000 b86,883 $35,000 $525 2,000 6,500 75,000 2,000 86,025 $12,000 66,000 39,700 117,700 $1,011,000 Fit, Page 6 40,535 25,576 $1,349 19,630 371,066 392,045 $300 1,310 0 270 4,136 6,016 $1,824 16,588 1,920 76,055 0 T9 -6,-3T7- $9,000 6,3 7 $9,000 0 29,775 ___T3 -8,77 5 $599,334 $280,313 43,878 26,404 0,282 $1,331 $25,000 $500,000 526,331 $5,000 3,000 400 400 4,300 13,100 $35,000 $2,000 17,000 3,000 77,000 0 99,000 $12,000 66,000 39,700 117,700 $861,413 $206,315 28,180 28,180 56,360 $110 30,000 640,272 70,382 $6,918 4,140 500 500 5,000 I ,058 $100,000 $1,000 5,000 6,500 90,000 2,000 10 ,500 $12,000 132,000 39,700 183, 00 $1,132,000 $132,000 PRELIM. FINAL ACTUAL TENTATIVE BUDGET ASOF BUDGET 10/1/2014 PROJECTED 10/1/2015 9/30/2015 8/31/2015 9/30/2015 9/30/2016 REVENUES: Water Sales Revenue $945,000 $834,774 $1,001,728 $1,040,000 Interest Income 0 263 0 Reserves 66,000 44,610 66,000 132,000 Total Water Sales Revenue $1,011,000 $879,647 $1,067,728 $1,172,000 EXPENSES: Labor Salary Benefit Total Labor Cost of Purchased Water: Meter Charge Capacity Charge Commodity Charge Total Purchased Water Operational Costs: Repairs/Parts Sampling Compliance Communication Electric Supplies Total Operational Capital: Administrative Expenses: Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees/Insurance Contingency/Bad Debt Total Administrative Expenses Operating Transfers/Other Non -Operating Depreciation Expense Reserves Payment In Lieu of Taxes Total Operating Transfer Outtother Total Water System Expenses Net Revenue(Loss) 43,878 26,404 70,291-- $110 30,000 620,000 ___T63-0,1 10 76,743 4,140 500 500 5,000 b86,883 $35,000 $525 2,000 6,500 75,000 2,000 86,025 $12,000 66,000 39,700 117,700 $1,011,000 Fit, Page 6 40,535 25,576 $1,349 19,630 371,066 392,045 $300 1,310 0 270 4,136 6,016 $1,824 16,588 1,920 76,055 0 T9 -6,-3T7- $9,000 6,3 7 $9,000 0 29,775 ___T3 -8,77 5 $599,334 $280,313 43,878 26,404 0,282 $1,331 $25,000 $500,000 526,331 $5,000 3,000 400 400 4,300 13,100 $35,000 $2,000 17,000 3,000 77,000 0 99,000 $12,000 66,000 39,700 117,700 $861,413 $206,315 28,180 28,180 56,360 $110 30,000 640,272 70,382 $6,918 4,140 500 500 5,000 I ,058 $100,000 $1,000 5,000 6,500 90,000 2,000 10 ,500 $12,000 132,000 39,700 183, 00 $1,132,000 $132,000 V O. 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C b C s "m" (� to tC tpCpO F O w C m 'Q U o M o o; wC6 ^� w �c • C OF v 0 p bo b�0 ami N °' v O to d' D0 a m p Ul d O d C 7 O b td W F O m U 7 P7 U W N P1 U 0.l Rl N W RESOLUTION No. 015-3 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE TENTATIVE LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, on September 11, 2015, adopted 2015-2016 Fiscal Year Tentative Millage Rates following a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida held a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Palm Beach County has been certified by the county property appraiser to the Town Commission of the Town of Gulf Stream as $965,427,964. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 operating millage rate is 5.0000 mills, which is greater than the rolled -back rate of 3.6335 mills by 37.61 Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11th day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK RESOLUTION No. 015-04 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2015-2016 in the amount of $5,776,085. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 General Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11+.h day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK RESOLUTION No. 015-05 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND TENTATIVE BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2015-2016 in the amount of $1,172,000. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 Water Fund Tentative Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 11th day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK