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HomeMy Public PortalAbout12/01/1987 CCMORDER CHECKS - DECEMBER 1, 1987 6241 Henn. Co. Treasurer, Fee Cashier $ 87.74 6242 LeFevere, Lefler, Kennedy 7,846.90 6243 Physician's Health Plan 1,877.51 6244 Budget Printing 98.60 6245 Postmaster 222.00 6246 Acme Typewriter 74.50 6247 R & D Copier 573.30 6248 Pitney Bowes, Inc. 57.00 6249 CDP 124.45 6250 Crow River News 54.29 6251 Blitz Photo 24.52 6252 Skartvedt Drugs, Inc. 84.89 6253 Allstar Electric 472.98 6254 Plymouth Industrial Supply 12.60 6255 Zep Manufacturing Co. 72.25 6256 Air Conditioner & Burner Service 49.00 6257 A T & T 104.14 6258 Northwestern Bell 465.32 6259 Wright Hennepin Electric 806.06 6260 Medcenters Health Care 270.05 6261 Genuine Parts 71.97 6262 Streichers 79.80 6263 Goodyear Auto Service Center 521.42 6264 Loretto Towing 140.16 6265 Emergency Service Systems 65.75 6266 Minnesota Cellular Telephone 27.19 6267 Wahl & Wahl 188.00 6268 Sheriff's Dept., Co. of Henn. 88.00 6269 Tonka Ford 2,516.55 6270 Contract Programming Spec. 1,256.00 6271 North Memorial Medical Center 16.00 6272 Henn. Co., Gen. Acctg. Div. 395.00 6273 Metro West Inspection Services 10,006.74 6274 Hamel Fire Department 8,500.00 6275 Maple Plain Fire Dept. 550.00 6276 Loretto Fire Department 3,250.00 6277 Long Lake Fire Department 1,907.25 6278 Long Lake Fire Department 735.00 6279 Bruce Willis 616.70 6280 Metro Waste Control Comm. 1,039.50 6281 Reynolds Welding 33.08 6282 Twin City Striping 3,145.35 6283 Geotechnical Fabrics Rept. 30.00 6284 Hydrotex, Inc. 119.01 6285 Long Lake Tire 44.00 6286 Jim Hatch Sales 173.25 6287 John's Auto & Truck 377.15 6288 Long Lake Ford 230.95 6289 Fortin Hardware 89.53 6290 Otten Bros. 86.10 6291 Bryan Rock Products 1,467.05 6292 Allied Blacktop 3,033.11 6293 N.S.P. 1,212.23 6294 American National Bank 63,319.00 6295 C.S.McCrossan Const. 6,294.89 6296 Latour Const. 1,606.04 ORDER CHECKS - DECEMBER 1, 1987 (CONT'D) 6297 Westside Equipment 10.00 6298 Feed Rite Controls 81.56 6299 Metro Waste Control Comm. 9,080.35 6300 P.E.R.A. 947.57 6301 Farmers State Bank of Hamel 560.01 6302 Greater N.W. Office of R.E. Assess. 1,437.00 6303 JoEllen Hurr 37.35 6304 Delta Dental 323.50 6305 Ccmmercial Life 18.00 $139,105.21 PAYROLL CHECKS - DECEMBER 1, 1987 10099 Thomas Anderson 10100 Anne Theis 10101 Rcbert Mitchell 10102 Stephen Schmit 10103 Wilfred Scherer 10104 Wayne Wallace 10105 Jill Hodapp 10106 Richard Rabenort 10107 Michael Rouillard 10108 James Dillman 10109 Rcbert Dressel 10110 Karen Dahlberg 10111 JoEllen Hurr 10112 Dcnna Roehl 10113 Laura Skarda 10114 Sandra Larson 10115 Benedict Young 10116 Carolyn Smith 10117 Jennifer Smith 10118 Allen Donais 10119 Law Enforcement Labor Services 10120 Prudential 10121 Farmers State Bank of Hamel (Fed.) 10122 Commissioner of Revenue 10123 P.E.R.A. 10124 Farmers State Bank of Hamel (S.S.) 150.00 98.55 100.00 100.00 100.00 648.05 1,170.50 1,034.64 989.08 997.87 777.14 417.72 911.62 911.62 476.79 250.89 509.94 80.47 23.41 118.26 39.00 8.30 1,529.60 702.02 716.94 560.01 J $13,422.42 The Council of the City of Medina met in regular session on Tuesday, December 1, 1987 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Theis, Stephen Schmit, Robert Mitchell at 8:15 P.M.; Clerk - Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Engineer, Glenn Cook; Attorney, Ron Batty; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Scherer to remove hiring of office assistant from consent agenda and add discussion of proposed addition to Baker Park Golf Course to discussion items. Motion declared carried 2. MINUTES OF NOVEMBER 17, 1987 Moved by Scherer, seconded by schmit to approve the minutes of November 17, 1987 as presented. Motion declared carried * CCNSENT AGENDA 3. PUBLIC WORKS DEPARTMENT * Hwy. 55, Waterline Extension Moved by Theis, seconded by Scherer to authorize final payment to Latour Construction in the amount of $1606.04 for construction of the Hwy. 55 waterline extension. Final project cost to be $32,544.00. Motion declared carried * 1987 Seal Coat Project Moved by Theis, seconded by Scherer to authorize final payment to Allied Blacktop in the amount of $3033.11 for the 1987 sealcoat program. Final project cost to be $23,480. Motion declared carried * Kilkenny Ln./Hamel Rd. Improvement Moved by Theis, seconded by Scherer to authorize final payment to C.S. McCrossan in the amount of $6294.89 for the Hamel Rd./Kilkenny Ln. IMprovement project. Final project cost to be $105,238.82. Motion declared carried * Tom Worthley, Escrow Funds Moved by Theis, seconded by Scherer to release for roadside seeding of Navajo Rd. Motion declared carried 2500 to Tom Worthley and retain $500 4. NORTHERN STATES POWER CO. Moved by Scherer, seconded by Schmit to adopt Ordinance #238, 20 year Northern States Power Franchise, subject to final approval of City Attorney. Motion declared carried 5. PLANNING AND ZONING DEPARTMENT * Yvonne Miller, Conditional Use Permit Moved by Theis, seconded by Scherer to adopt Resolution 87-127, granting Conditional Use Permit to Yvonne Miller to operate a car repair/ sales facility at 4662 Co. Rd. 11. Motion declared carried George Dykhoff, Setback Variance JoEllen Hurr explained that George Dykhoff, 622 Hwy. 55, had requested a 63 ft. setback variance from Hwy. 55 so as to construct an addition to his existing garage. She ex- plained that the location of the existing garage was the reason given for the hardship and although the building is located in a commercial zone the addition will be for the owners personal use. Moved by Schmit, seconded by Scherer to authorize preparation of a resolution granting a 63 ft. front yard setback variance to George Dykhoff, 622, Hwy. 55, to construct an addition to an existing garage. Motion declared carried Demitri Nicoloff, Setback Variance JoEllen Hurr explained that Demetri Nicoloff, 1492 Hunter dr. had requested a 30 ft. lake setback variance to allow construction of a home 170 ft. from Mooney Lake. She stated the the height of the house exceeds the height limit and that the city ordinance requires setbacks to be doubled if a house exceeds 30 ft. in height. She stated that the hardship was the shape of the lot and drainage through the parcel and also placement of the house would allow it to be lined up with adjacent homes. Moved by Schmit seconded by Theis to authorize preparation of a resolution granting a 30 ft. lake setback variance to Demitri Nicoloff to construct a home at 1492 Hunter Dr., with hardship being the shape of the lot and drainage pattern in the area. Motion declared carried Fred Faxvog, Building Height Variance JoEllen Hurr explained that Fred Faxvog had requested a variance to allow construction of a house at 1220 0akview Rd., 40 ft. in height, 10 ft. higher than city ordinance allows. She stated that the lot is 2.15 acres in size and the house cannot meet the 80ft. setback requirement, nor is is 3.5 acres in size, which is also required. She reported that the Planning Commission had recommended denial of the variance as no hardship had been proven. Fred Faxvog stated that the site for the septic system would hinder placing fill material adjacent to the house and that they would like to add a basement bedroom sometime in the future, which would not allow them to fill the area if they were to have proper sized windows. Matter was tabled until the Building INspector arrived to discuss placement of fill on the property and its effect on the septci system site. Rolf Turnguist,Conditional Use Permit JoEllen Hurr explained that Rolf Turnquiest had requested a Conditional Use Permit to construct an additional accessory building on his property at 2105 Chestnut Rd., which is to be used as a storage building. She stated that the building could not be used for animals because it does not meet the 150 ft. setbacks. Moved by Scherer, seconded by Theis to authorize preparation of a resolution granting a Conditional Use Permit to Rolf Turnquist to construct an accessory building at 2105 Chestnut Rd, according to Planning Commission recommendations and with the Fire Chief to be notified as to the use and materials stored in the structure. Motion declared carried Loram, Conditional Use Permit JoEllen HUrr explained that Loram, 3900 Arrowhead dr., had made application for a for a Conditional Use Permit amendment to allow construction of a metal addition to their builidng. She stated that the addition is 24 ft. by 105 ft which is well be- low the 20% city requirement and that when Loram expands in the future the addition would be removed. Moved by Theis, seconded by Schmit to authorize preparation of a resolution granting an amendment to the Loram Conditional Use Permit to allow construction of a metal addition to their facility. Motion declared carried 6. PUBLIC WORKS DEPARTMENT, CONTINUED Tractor Loader Backhoe Moved by Scherer, seconded by Theis to approve the specifications for purchase of a tractor loader backhoe and advertize.;for bids on January 4, 1988 at 10:00 A.M. Motion declared carried ) Independence/Greenfield Sewer Jim Dillman reported that the City of Independence had ordered the large sized fan for installation at the Co. Rd. 19 sewer lift station. 7. BAKER PARK GOLF COURSE Council asked that representatives be invited to attend the December 15th Council meetin to discuss their plans for the improvement of Baker Park Golf Course. 8. TAMARACK DR. IMPROVEMENT, PUBLIC HEARING, 8:00 P.M. Glenn Cook presented information on the construction of Tamarack Dr. from Co. Rd.24 to Blackfoot Tr. He stated that the gravel base would be constructed by city personnel to a 7 ton road standard with fabric, drian tile, ditches and 10" of gravel. The con- tractor would place a 21/2" base and 112" wear course. Cost for the city would be $138,000; contract cost would be $278,365, with the city paying for a portion of the contract cost south of Medina Rd. and cost of a horse trial, plus some additional amount for the northerly portion so as to reduce the assessments to $4056 per unit. He explained that Council had discussed the area to be assessed and had agreed to notify Blackfoot Tr. owners and others abutting Blackfoot Tr. and Navajo Rd. at a lesser unit charge. Thomas Anderson asked what the plans were for the intersection of Medina rd. and Tamarack dr. Glenn Ccok stated that the east side of Medina rd. would be cut with fill then placed on the south and west sides to try to align and reduce the interesection, vertically and horizonitally. Ron Batty explained that owners must file a letter of objection at this meeting if they do not agree with the assessment and then within 20 days file an appeal with the Mayor and Clerk and then with district court within 10 days after that date. George Wood, 2055 Tamarack dr., asked for an explanation of the horse trail and what would be done to road banks near his property. Glenn Cook stated that the road bank would not be cut back and that the horse trail would be a 6 ft. shoulder on the west side of Tamarack Dr. to Blackfoot Tr. Robert Mitchell arrived at 8:15 P.M. Tom Supel, 2782 Tamarack Dr., suggested that a four way stop sign be placed at Medina Rd and Tamarack D r. and he asked why the city was not paying for any of the contracted costs north of Medina rd. Glenn Cook stated that stop signs have not been discussed, but would be considered later; also the city does not have Tamarack Dr. north of Medina Rd. in the five year plan but would be paying for about 20% of the cost based on the proposed assessment dollars that would be generated. Doug Malikowski, 1152 Navajo Rd., asked why Blackfoot Tr. properties were not assessed if Navajo Rd. was and if Navajo Rd. was constructed to the east he would not need to use Tamarack Dr.; also he had paid for the construction of Navajo Rd. Thomas Anderson explained that this project was different from other city projects in that it had been presented by the residents. Mary Weinzierl, owner of a lot in Moorcroft, stated that Navajo Rd. may not be con- structed for many years. Sheldon Coplin, 1595 Hamel Rd., stated that properties facing Hamel Rd. that have access to Blackfoot Tr. will pay for Arrowhead Dr. and Hamel Rd. TomSupel stated tht the city is not providing information as to the cost savings to the city if the road is improved. Thomas Anderson stated that maintenance costs are less if roads are blacktopped. Tom Supel stated that annual gravel costs will not equal the cost of blacktopping. Jim Maki, 2732 Tamarack Dr., asked if road alignment is the cities to take. Ron Batty explaiend that if the road was improved on the existing right-of-way there would be no problem, if moving to the east the city would need to get easements from owners. Brent Fossum, 1300 Oakview Rd., asked where the road would be constructed between the f' two Oakview entrances. Glenn Cook stated that the road bed would be widened to 4 ft. on the west side of Tamarack. Stephen Schmit stated that the entire intersection at Medina rd. and Tamarack dr. should be lowered. GlennCook explaiend that the property on the northeast corner would be greatly affected if road was lowered to much. Jim Maki asked is there are plans for Minnegasco to install gas lines. Thomas Anderson explained tht if constructed they would be placed on road easements. Moved by Scherer, seconded by Theis to close the Public Improvement Hearing. Motion declared carried Public Hearing was closed at 8:40 P.M. TAMARACK DR., SPECIAL ASSESSMENT PUBLIC HEARING 8:40 P.M. Dennis Peterson, 2190 Tamarack dr., asked what the difference was between this assessment procedure and that of other roads. Thomas Anderson expaliend that the assessment program was put together by residents of the area and was different from other city projects and that the city and added an $800 road user assessment to abutting properties. Sheldon Coplin stated that Tamarack dr. is of no benefit to the properties north of Blackfoot tr. Thomas Anderson explained that access is available to those properties but Council needs to discuss the possibility of Arrowhead Rd. being extended to Hamel Rd. Tom Supel stated that residents of teh area had discussed the fact that new residents would want blacktopped roads at the time that Moorcroft was subdivided; this now seems to have happened and if Council would have addressed it at that time the costs of those lots would have included blakctopping Tamarack dr. Bert Corwin, owner of property to the west, stated that they would not use Tamarack Dr. Glenn Cook stated that it is possible for the Corwin property to access Blackfoot. Art Peabody, property owner in Melody Meadows, stated that the proposal was brought before the city by residents to the north and because they will have two miles of blacktopped road he had prepared a formula whereby owners to the north would pay 125% of the costs and owners to the south would pay 75%. He asked why Tamarack Dr. could not be cosntructed similar to Willow Dr. north. Thomas Anderson stated that it had been made clear to the Willow dr. residents that the sealcoating was only a temporary measure and that they wouldpay for 100% of the blacktopping when it became necessary. Robert Sonntag, 3075 Tamarack Dr., asked for a clarification of his assessment of one unit if he would be paying for Blackfoot Tr. when it was blacktopped. John Ferris, 1265 Oakview Rd., stated that the assessment process is not complicated and if there is an alternate proposal this is where it should be discussed,as the majority of the property owners are present. Dennis Peterson stated that the city should pay for one half of the southerly portion of the road as more people use the south half than the north half. Mr. Ferris stated that people living on the north end believed that they should share equally in the cost of the road. Glenn Cook reported that under the normal assessment method the southerly units would pay $3200 plus $5.20 per ft. with off-stree units paying $3050 while the north units would pay $8.20 per ft. with $5280 per unit and those off-street units would pay $1900. :-640 Robert Scott, representing WCCO Radio, asked if WCCO would pay the entire cost of constructing Navajo Rd. He also explaiend that WCCO property is to the east of Tam- arack Dr. and traffic flow is to the east, not west. Thomas Anderson stated that he believed that WCCO proeprty should be assessed for construction of Medina Rd. Sheldo Coplin asked that his property be considered for assessment for improving Hamel Rd. Bert Corwin asked for similar consideration. Doug Malikowski asked for similar consideration as he had already paid for Navajo Rd. ThomasAnderson stated that if to much of the assessment base is lost the project would need to be scrapped. Don Stotts, 3000 Tamarack Dr., stated that costs keep increasing and if is delayed again the cost will only be much higher in a few years. TomSupel asked that he be assessed for one unit even if the soils map indicates that he could have two parcels. Don Swenson, 1290 Oakview Rd., explained that the residents who had proposed the project had divided the estimated cost of $215,000 by 53 units and if the Council decides that there should be an $800 off street unit for Blackfoot Tr. properties an adjustment could be made for the 53 units. Doug Malikowski asked why Navajo Rd. was included at the $4056 cost and Blackfoot Tr. at $800. Barbara Benjamin, 1215 Oakview Rd., asked if the cost could be spread over a period of time. Thomas Anderson stated that road assessments are usually spread over ten years. Ed Caldwell, 2425 Tamarack dr., asked if the percentage to be paid by the city is reflected in the assessment. Glenn Cook stated that the cities share had been deducted from the assessment amount. Rita Jubert, 1355 Hamel Rd., stated that they have no plans to subdivide their property and because they also abut Hamel Rd. she asked that they be excused from this assessment. Jeanette Kyllonen, 982 Co. rd. 24, reported that her property is protected wetlands and she asked to be excused from the assessment. Glenn Cook stated that Council would need to discuss thetwo properties on the corner of Tamarack Dr. and Co. rd. 24. Betsy Nord, 2942 Trappers Tr., asked if she would be assessed for Navajo Rd. when it was constructed. Glenn Cook stated that he would not guarantee that she would not. Thomas Anderson asked if Council wished to keep the hearing open in view of the questions that had been raised. Robert Mitchell stated that he would be willing to discuss the matter on December 15th which would give staff time to prepare answers. Moved by Scherer, seconded by Theis to close the Public Hearing. Motion declared carried Public Hearing was closed at 9:45 P.M. 9. TUPCO Karla Wahl, representing Tupco, presented a proposal to amend the Tupco Conditional Use Permit. She addressed berm construction, loaction and size; open space for fire prevention and difference of opinion with the Fire Marshall regarding location and number of fire hydrants. Ron Batty explained that Council had discussed revocation of the permit at their November 17th meeting but had agreed to discuss conditions for a new permit with Tupco before taking action on revocation. Loren Kohnen, Fire Marshll, explained that the Uniform Fire Code lists requirements for placement and number of fire hydrants. Karla Wahl stated that the Fire Marshall is using requirements listed for a lumber yard. Loren Kohnen stated that if the Fire Chief believes that a dangerous situation exists for the firemen he can require that many things be done. Karla Wahl stated that the cities proposal would result in a cost of hundreds of thousands of dollars, which Tupco is not willing to spend. Ron Batty stated that if Council revokes the permit a timeline for proceeding should be prepared and that there is nothing to prevent Tupco from applying for a new permit. JoEllen Hurr stated that the items not agreed upon are berm construction,f ire hydrants and fire roads. Stephen Schmit stated that he had always supported their efforts but there comes a time when they must comply with the rules. Dave Pieper stated that he would be forced to take legal action if the city revoked the permit. Thomas Anderson asked if Council should hold an executive Session if legal action was started. Moved by Mitchell, seconded byScherer to authorize preparation of a resolution to revoke the Tupco Conditional Use Permit, as terms of the permit have not been complied with; the area is a fire hazard; they are dumping, rather than chipping wood and that the attorney should work out a procedure for phasing out the operation. Mark Pieper stated tht council cuuittended him a year and a half ago for his efforts to clean up the problem. Stephenn Schmit asked if enforcement should be delayed until January 1st because that is the date to which the city had extended time for construction of berms. EXECUTIVE SESSION 10:40 - 11:20 P.M. City Council members; Attorney, Ron Batty; Engineer, Glenn Cook; Fire Marshall, Loren Kohnen; Planning and Zoning Administrator, JOEllen Hurr; City Clerk, Donna Roehl, met in executive session to discuss the matter. No action was taken at the Executive session. Moved by Mitchell, seconded by Scherer to rescind the motion made to revoke the permit. Motion declared carried Moved by Mitchell, seconded by Scherer to refer the matter to the City Attorney to proceed with a declaratory action against Tupco. Motion declared carried 10. PLANNING AND ZONING DEPARTMENT, CONTINUED Fred Faxvog, Building Height Variance, Continued Loren Kohnen stated that placing fill material in the area not affect the system. Thomas Anderson stated that he had difficulty determining hardship. a berm 6-8 feet from the house would allow for fire ladders and yet bedroom windows on the lower level. Fred Faxvog stated that they meet height requirements on three sides of the house and a fire ladder could reach the upstairs windows, even if not reaching the roof. He explained that the lot is small and there is a woods on the high end of the house. of the septic system will He suggested that allow placement of t, Stephen Schmit stated that the safety factor will not impact the neighbors and he believed that each variance should be considered by Council as a separate issue. Moved by schmit, seconded by Mitchell to authorize preparation of a resolution approving a variance for Fred Faxvog to construct a house at 1220 Oakview Rd., 4 ft. higher than city ordinance allows; reason for the hardship being configuration of the lot; 80% of the house meets the ordinance; lot is heavily wooded and all windows are accessible to fire equipment. • Motion declared carried Lou Beasley, Subdivision JoEllen Hurr explained that Lou Beasley had made an application to subdivide 10 acres immediately south of Medina Morningside, into three parcels, each lot meeting soil requirements for septic systems. She stated that a park dedication fee would be collected on each parcel; the city should secure a drainage and utility easement across the south one third of the property and other conditions that the Planning Commission had recommended should be included. Thomas Anderson asked if lots should be required to connect to city water. Donna Roehl stated that the city ordinance does not include such a requirement and the ordinance would need to be amended. Moved by Theis, seconded by Mitchell to authorize preparation of a resolution granting preliminary subdivision approval to Lou Beasley for subdivision of 10 acres, subject to Planning Commission recommendations and with the condition that lots are not of sufficient width to accomodate animal structures. Motion declared carried 11. CITY STAFF Thomas Anderson presented a memo regarding hiring of a City Administrator and asked that Council consider that issue before hiring any additional staff. Anne Theis stated that money and been budgeted in 1987 and again for 1988 for additional office staff. Stephen Schmit asked for time to read the material presented by the Mayor. Anne Theis reported that three applications had been received for office assistant, one had no prior city experience and one was not will to work for the starting wage of $7.50 per hour. She recommended that Sandra Larson be hired beginning January 1, 1988 at $7.50 per hour, as she had experience working in this city. Moved by Theis, seocnded by Schmit to hire Sandra Larson at $7.50 per hour beginning January 1, 1988. Motion declared carried Voting NO -Anderson Moved by Scherer, seconded by Theis to table discussion on hiring a City Administrator until december 15th. Motion declared carried 12. BILLS Moved by Scherer, seconded by Theis to pay the bills; Order Checks # 6241-6305 in the amount of $139,105.21 and Payroll Checks # 10099-10124 in the amount of $13,422.42. Motion declared carried Moved by Scherer, seconded by Theis to adjourn. Motion declared carried Meeting adjourned at 11:50 P.MM. Clerk -Treasurer December 1, 1987