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HomeMy Public PortalAbout12/02/03 CCM281 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 2, 2003 The City Council of Medina, Minnesota met in regular session on Tuesday, December 2, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane (arrived at 8:30 p.m.), Zietlow, Smith and Brinkman Members Absent: None Also Present: City Attorney Ron Batty, Public Works Director Jim Dil!man, City Engineer Tom Kellogg, Planning and Zoning Administrator Loren Kohnen, City Administrator Chad Adams and Recording Secretary Jennifer Hennes. I1. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Moved by Brinkman, seconded by Workman, to approve the agenda as presented. Motion passed unanimously. IV. APPROVAL A. Approval of the November 13, 2003 Special Council Meeting Moved by Smith, seconded by Workman, to approve the November 13, 2003 Special Council Meeting Minutes as presented. Motion passed unanimously. B. Approval of the November 18, 2003 Regular Citv Council Meeting Minutes It was noted on page 3, 2nd paragraph, correction to spelling of Gary Gandrud. It was noted on page 3, 5th paragraph, should state: "... if this type of violation, caught by a compliance check, happened once it probably happened before. It was noted on page 4, 2nd paragraph, should add: "Adams stated the $9,200 is a part of the $130,000 committed by the City.' It was noted on page 4, Item D1, 5th paragraph, should add: "Mr. Dorweiler presented information regarding the addition_of the porch area." Moved by Workman, seconded by Smith, to approve the November 18, 2003 Regular City Council Meeting Minutes as amended. Motion passed unanimously. V. CONSENT AGENDA A. Approving Investment Resolution for US Bank Moved by Workman, seconded by Brinkman to approve the consent agenda as presented. Motion passed unanimously. Medina City Council Meeting Minutes December 2, 2003 282 VI. COMMENTS A. Comments from Citizens on items not on the Agenda There were none B. Park Commission None C. Planning Commission Adams stated there would be two concept reviews at next meeting and a public hearing on the concept plan review ordinance. VII. BUSINESS A. Planning 1. Laurent Land Development Company, 60 Evergreen Road —13 Lot Subdivision Kohnen stated Laurent Land Development was before the Planning Commission requesting a 13-lot subdivision. He noted the property is located at the NE portion of the intersection of County Road 101 and Evergreen Road or directly north of the Charles Cudd townhouse project. He stated the property is zoned Urban Residential and noted the ordinance requirements for lot size. He stated all of the proposed 13 lots exceed the minimum square footage and the existing house on the property will be on Lot 1. Kohnen stated City sewer and water would serve the property with a lift station located at the north cul-de-sac. He stated the storm water management plan has been provided and the wetlands have been delineated. Kohnen stated Outlot A has been provided by the developer at the request of Staff for possible future access to the existing home that is not part of this application. He stated this home now has access from County Road 101. Workman inquired about the lift station. Kellogg noted the issue of the lift station is still being worked out with the Met Council and the applicant is requesting preliminary plat approval with an added condition regarding the lift station. Batty stated the Council could approve the preliminary plat as soon as next meeting, so long as the plat does not change because of the lift station being added or not. Batty stated the subdivision regulations require 60-foot right of way and the current plat shows a 50-foot right of way that would require a variance. He noted the Planning Commission needs to recommend a granting of the variance to the Council, based on hardships, which did not happen at the last Planning Commission meeting. Laurent stated the 60-foot width could cause problems to the plat. He noted the shape and size of the site makes adding the wider road difficult. He noted it would end up pushing the cul-de-sac to the west. Batty noted other developments allowed 50-foot widths have been PUD's. Batty inquired about the ownership of Outlot A. Medina City Council Meeting Minutes December 2, 2003 283 Laurent stated they agreed to furnish an outlot in that area. He proposes Laurent Land Development Companies own the outlot and sometime in the future would determine the value so the lot could be sold to whoever purchases the property off of 101. Batty stated his concerns regarding an outlot. Laurent stated he is against an easement for that lot at this time. Discussion was held regarding the access from the driveway from existing house to 101. Batty stated the easement would expand the lot line of lots 10 and 11 and then the outlot wouldn't become a separate piece of property. He noted the easement needs to be attached to a piece of property. He noted the City could also hold area as an easement. Smith inquired about trail easement. Dillman noted trail easement is in the county ROW. Smith noted she would prefer an easement for the outlot. Batty inquired to Kohnen about how much time was left on the sixty days. Kohnen stated the application was made October 13, 2003. Moved by Smith, seconded by Brinkman to direct Kohnen to send a letter extending another 60 days. Motion passed unanimously. It was noted sewer and water stubs would be required in the outlot. Brinkman inquired where the utility stubs would end. Laurent stated the stubs would be run through outlot A. He noted by Laurent Land Development Company owning the outlot, they could recoup some of their costs in the future. He felt the adjoining property owners would agree to maintain the lot. Laurent stated he felt the biggest concern at this time was the sewer issue. He noted he would like confirmation from the City Council noting they would at least allow a lift station in this development if necessary. Smith inquired if the City is obligated to put in a lift station and who would maintain it. Kellogg stated there would be seven properties off of this lift station. He also noted a grinder station that is maintained by each homeowner is an option. It was noted the City is not willing to maintain a lift station. Smith recommended Staff look into the ordinance regarding a 50-foot right of way and if a zoning amendment should be made. Batty stated Laurent Land Development Company's options are to revise the plat or go back to the Planning Commission requesting a variance for the 50-ft. ROW. It was Medina City Council Meeting Minutes December 2, 2003 284 noted the ordinance requires 24-feet of pavement and the developer currently has 28- feet in their plat. Moved by Smith, seconded by Workman to table this issue until the December 16th City Council meeting. Motion passed unanimously. 2. C & C Investments, Jubert Property North of 1355 Hamel Road — Re - Zone from Business Park to Business Park-PUD, and Re -Plat to 7 Lots Kohnen stated C & C Investments, Inc. is requesting a re -zone of the 5+ acre parcel from BP to BP/PUD and then re -plat the lot to seven lots. He stated 5 of the parcels would have buildings on them and the 2 larger parcels would contain wetlands, open space, parking, berms and septic sites. He stated the property is in the sewer district, but the distance to the existing lines to do not make hooking up viable at this time, so onsite septic and individual wells are proposed. He stated the proposed buildings would be of residential design. He stated the re -zoning and plat was recommended for approval by the Planning Commission with conditions. Kohnen noted the assessor has determined the value of the property and based on his value of the six lots and based on 10% of that value, the park fee due is $16,680.00. Discussion was held regarding whom would own the outlot. Lane arrived 8:30 p.m. Inquiry was made regarding the wetlands. Kohnen noted this is a Business Park zoning and the setback for a wetland is 50 feet with a 10-foot buffer. Kohnen stated the berm would be extended to protect the homes across the street. Kohnen presented an overhead of the floor plans for the development. Workman inquired about how the park dedication fees were arrived at. He noted he would like this number clarified by the assessor. Batty stated the assessment needs to be on the entire property being developed or the pre platting value of the land. Moved by Smith, seconded by Workman to authorize staff to prepare an ordinance granting Development Plan approval. Motion passed unanimously. Moved by Workman, seconded by Brinkman to authorize staff to prepare a resolution approving the preliminary plat of Medina Business Suites, north of 1355 Hamel Road, subject to clarification of park fees. Motion passes unanimously. 3. Uptown Hamel Redevelopment Adams stated Staff has been meeting with Ehlers & Associates every two weeks to keep tasks moving along. He stated the proposals for the TIF inspections have been reviewed and a discussion has taken place regarding communications plans and the first open meeting is targeted for mid -January. He stated discussion was previously held regarding bringing a planner on board to help facilitate items associated with linking Uptown Hamel and site north of 55 that Ryan Companies desires to develop. Medina City Council Meeting Minutes December 2, 2003 285 Adams stated three bids were submitted, with SEH currently having best proposal. He noted they would come back to the December 16th meeting with a recommendation. Smith inquired about commercial land up to CSAH 116 to be included in TIF District. Adams stated minimal time was spent on adjacent areas and stated it is possible to expand after the inspections. He noted a site coverage and building inspection need to be completed. A boundary map will be recommended at next meeting. Discussion was held as to the future development the TH55 site property. Batty stated it is better to pool the Uptown Hamel and TH55 sites together in one district. Adams suggested bringing in a planner/consultant to link these two areas together. A recommendation will be made at the December 16th meeting. 4. City Planner Job Description Adams presented the job description and job announcement for the City Planner position. He noted he used three comparable job descriptions in the area and recommendations from the League of Minnesota Cities to assist in the preparation. He noted a salary range possibility could be $44,000 to $58,000. He inquired about a hiring committee and suggested having Loren Kohnen remain in the role as a consultant. Smith inquired about the planner managing the GIS system. Adams stated many planners have training in this area. She noted she would like to see more years of experience preferred. Adams will add language of "substantially equivalent experience." Lane inquired if a masters degree is common in this field. Batty and Adams noted it is fairly standard. Smith noted she would like to be a part of the hiring committee. Discussion was held regarding the decision on the pay scale. Moved by Smith, seconded by Workman to approve the job description and announcement, with changes, and pay range from Step 6 to Step 8 plus benefits. Motion passed unanimously. Lane and Workman directed Adams and Mayor Zietlow to appoint a hiring committee. B. Public Works 1. Canadian Pacific Rail Improvements at Sioux Drive Kellogg stated last November the City received a proposed construction agreement from Canadian Pacific Railway. He noted in that agreement CPR proposed a 50/50 cost share between the City and CPR for proposed improvements to the Sioux Drive railroad crossing. He stated to date, the City has not acted on this agreement. He stated the proposed work outlined in the agreement involved installing a new concrete crossing and relocating the signal stop arms. He stated the signal stop arm relocation was necessary if and when City reconstructs Sioux Drive as outlined in the July 2002 feasibility report. Medina City Council Meeting Minutes December 2, 2003 286 Kellogg stated City Staff met with Mr. Krieger, CPR public works engineer, on November 19, 2003 to discuss their schedule for the Sioux Drive crossing improvements. Krieger indicated that CPR wishes to complete the improvements in 2004. Kellogg stated Krieger indicated that CPR could construct the concrete crossing in 2004 to accommodate the proposed future roadway if the City directed them to. He noted CPR would not be able to relocate the signal stop arms until the City moved forward with the Sioux Drive improvements. Kellogg stated the City has two options in terms of cost participation for the crossing improvements. He stated the first option is to execute the November 2002 agreement with CPR and by doing this CPR agrees to a 50/50 cost split for work they do in 2004 and also for the signal stop arms at some time in the future. He stated they also agree to construct the crossing in 2004 to accommodate the future alignment of Sioux Drive. Kellogg stated the second option is not to execute the November 2002 agreement with CPR and if this option is chosen CPR will pay 100% of the crossing upgrade costs for 2004 and the City will be responsible for all costs associated with future work necessary to reconstruct Sioux Drive. Workman inquired if it is possible for the City to know ahead of time where Sioux Drive would be located. Kellogg stated the road would be put down the right of way. Zietlow inquired where the money would come from in the budget. Adams stated part was from the park fund and part was from the road fund. Kellogg stated payment would not be necessary until 2005. Kellogg recommends moving forward with the agreement. Moved by Lane and seconded by Workman to authorize the City to execute the November2002 agreement with Canadian Pacific Railway. Motion passed unanimously. Dillman stated there is a possibility of constructing the Sioux Drive crossing to a "no whistle zone. He stated this would require the installation of a raised concrete median approximately 150-feet north and south of the tracks on Sioux Drive. Kellogg noted revisiting this issue when Sioux Drive is constructed. C. Administration 1. City Fees Adams provided an overview of the 2003 City Fees with the comparisons between other cities. Adams questioned Batty if zoning fees do require a public hearing. Discussion was held regarding fees. Adams noted the fees would be on agenda for approval at the December 16 meeting. Medina City Council Meeting Minutes December 2, 2003 287 2. Fixed Assets Policy Adams stated he plans for this to be an action item at the December 16th meeting. He stated Medina must meet new accounting standards for fixed assets prior to December 31, 2004. He stated he feels it is important to establish the policy and system now and prior to the 2004 budget to avoid any confusion during the 2004 budget year. VIII. APPROVAL TO PAY BILLS Moved by Workman, seconded by Brinkman, to approve the bills, order check numbers 25894-25948 for $132, 019.21 and payroll check numbers 18405-18427 for $22.856.07. Motion passed unanimously. XI. ADJOURN Moved by Brinkman, seconded by Workman to adjourn the meeting at 9:52 p.m. Motion passed unanimously. Phillip K. tlow, May Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes December 2, 2003 288 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes December 2, 2003 289 ORDER CHECKS - DECEMBER 2, 2003 25894 ALLSTAR ELECTRIC $336.93 25895 AMERICAN PUBLIC WORKS $150.00 25896 ARMOR HOLDINGS $73.50 25897 BANYON DATA SYSTEMS $2,112.12 25898 BONESTROO, ROSENE, $25,791.06 25899 BRAUN, ROBERT $650.00 25900 CANADIAN PACIFIC $446.62 25901 CENTERPOINT ENERGY $330.91 25902 CENTRAL STORES $280.10 25903 CIRCLE V SPECIALTIES, INC. $926.28 25904 CLASSIC CLEANING $399.38 25905 DELTA DENTAL $1,186.00 25906 DILLMAN, JAMES $75.00 25907 DINGMANN, IVAN $75.00 25908 DRESSEL, ROBERT $75.00 25909 EHLERS & ASSOC. $607.50 25910 EMBEDDED SYSTEMS, INC. $1,863.75 25911 ERICKSON, ROLF ENT., INC $4,525.58 25912 EXXONMOBIL $1.96.85 25913 FORTIS BENEFITS $324.74 25914 GOODIN CO. $19.48 25915 GOPHER STATE ONE CALL $131.75 25916 GRAINGER $325.72 25917 H & L MESABI $1,141.00 25918 HAMEL FIRE DEPT $22,407.00 25919 HAMEL FIRE RELIEF ASSN. $29,276.00 25920 HAMEL LIONS $9,200.00 25921 HAWKINS INC $1,199.30 25922 HENNEPIN CO.TREAS.(JAIL $629.00 25923 KELLY'S WRECKER SERVICE $75.00 25924 LAKE BUSINESS SUPPLY $40.45 25925 LARSON, SANDRA $24.00 25926 LAW ENFORCEMENT LABOR $185.00 25927 LAWN DETAILERS $1,659.27 25928 LEAGUE OF MN CI i IES $3,492.59 25929 LONG LAKE, CITY OF $1,009.14 25930 LORETTO FIRE DEPT $14,533.12 25931 MINNESOTA CONWAY $88.06 25932 MN DEPARTMENT OF HEALTH $653.00 25933 NEXTEL COMMUNICATIONS $398.58 25934 ORONO IND.SCH.DIST. 278 $1,183.60 25935 PRESS & NEWS PUBLICATIONS $162.98 25936 PRUDENTIAL INSURANCE CO. $158.50 25937 QUILL CORP. $25.47 25938 QWEST $458.60 25939 SCHERER, STEVEN $75.00 25940 SUPERIOR WIRELESS $383.38 25941 TIME SAVER OFF S11'E SEC. $211.00 25942 TIMM'S LUMBER & SAWING $131.25 25943 UNITED RENTALS $162.95 25944 VERIZON WIRELESS $3.59 290 ORDER CHECKS - DECEMBER 2, 2003 25945 WENDLING, DONALD $170.40 25946 WRIGHT-HENNEPIN ELECTRIC $1,638.78 25947 XCEL ENERGY $31.92 25948 XEROX CORPORATION $308.01 $132,019.21 PAYROLL CHECKS - DECEMBER 1, 2003 18405 SMITH, CAROLYN A. $138.52 18406 % t H TLOW, PHILIP K. $207.79 18407 SCHERER, STEVEN T $1,358.00 18408 MCGILL, CHRISTOPHER R. $1,438.69 18409 DILLMAN, JAMES D $1,743.69 18410 DRESSEL, ROBERT P. $1,168.62 18411 BELLAND, EDGAR J $2,166.98 18412 VIEAU, CECILIA M. $1,028.81 18413 SULANDER, LAURA L. $1,129.27 18414 LARSON, SANDRA L $908.81 18415 BOECKER, KEVIN D $1,508.07 18416 PRIEM, JON D. $1,532.50 18417 LANE, JAMES S. $138.52 18418 WORKMAN, BRUCE $138.52 18419 BRINKMAN, RANDY $138.52 18420 CHAFFINS, GARY S $792.78 18421 ADAMS, CHAD M. $1,729.15 18422 HALL, DAVID M. $1,302.82 18423 VELCH, PATRICIA A. $141.57 18424 NELSON, JASON $1,550.81 18425 THUL, JEFFREY P. $1,310.75 18426 SKREEN, FRED $81.79 18427 DINGMANN, IVAN W $1,201.09 $22,856.07