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HomeMy Public PortalAbout12/02/86 CCM62 ORDER CHECKS - DECEMBER 2, 1986 5299 Postmaster $ 169.92 5300 Budget Printing 122.45 5301 Ehlers & Assoc. 46.00 5302 Tom Anderson 48.35 5303 Commercial Life Ins. 14.40 5304 Delta Dental 272.60 5305 Physicians Health Plan 1,477.49 5306 International Inst. of Mun. Clerks 35.00 5307 Pitney Bowes 57.00 5308 MECC 250.00 5309 Midwest Business Products 25.18 5310 CDP 87.50 5311 Greater N.W. Office of R.E. Assess. 1,306.00 5312 Insty Prints 22.15 5313 Henn. Co. Public Records 10. 5314 Acme Typewriter 27�0 5315 JoEllen Hurr l .99 5316 Bruce Liesch Assoc. 1,��� .25 5317 A T & T 91.18 5318 Northwestern Bell N✓ 93.91 5319 Wright -Hennepin Electric. 599.58 5320 Bonestroo, Rosene, Anderlik 6,500.93 5321 Medcenters Health Care, Inc. 69.85 5322 Karen Dahlberg 6.67 5323 State of Minnesota � 105.38 5324 State of Minnesota 54.50 5325 Photo Factory 4.90 5326 Jill Hodapp 2.69 5327 Wahl & Wahl 168.00 5328 MPH Inc. 51.85 5329 Minn. Cellular Telephone Co. -� 19.95 5330 Physicians Desk Ref. �,� -.� 32.95 5331 Uniforms Unlimited `v „ 266.00 5332 James P. Hill 1,000.00 5333 Hamel Fire Dept. 8,201.25 5334 Loretto Fire Dept. '3,125.00 5335 Maple Plain Fire Dept. `----- n ,` 523.25 5336 Long Lake Fire Dept. 1,805.50 5337 Henn, Co., Gen. Acctg. Div. 937.00 5338 Sheriff's Dept., Co. of Henn. 64.21 5339 Metro West Inspection Service, �� 2,372.30 5340 Metro Waste Control Comm. 4,702.50 5341 Minn Comm 25.75 5342 Long Lake Ford Tract. 180.08 5343 John M. Schoening 3,100.00 5344 Etzel Exc. 3,987.50 5345 Bury & Carlson 49.00 5346 NSP 697.43 5347 Egan McKay 67.87 5348 Howard Schlief 285.45 5349 Carolyn Smith 2.40 5350 Holy Name School 74.08 5351 Orono Middle School 351.84 5352 Tinnesota Dept. of Health 150.00 5353 Chapin Publishing 251.60 1133 ORDER CHECKS - DECEMBER 2, 1986 (CONT'D) 5354 American National Bank 65,041.50 5355 Water Products Co. 163.04 5356 Tooling Dienamics 541.70 5357 Precision Steel Rule 595.87 5358 Volkenant & Sons 2,820.60 5359 Feed Rite Controls 466.49 5360 Metro Waste Control Comm. 9,637.43 5361 P.E.R.A. 629.68 5362 Social Security Retirement Div. 513.93 $126,307.37 PAYROLL CHECKS - DECEMBER 2, 1986 9520 Thomas Anderson 150.00 9521 Anne Heideman 100.00 9522 Robert Mitchell 100.00 9523 William Reiser 100.00 9524 Wilfred Scherer 100.00 9525 Jill Hodapp 887.81 9526 Michael Rouillard 1,061.22 9527 James Dillman 945.96 9528 Robert Dressel 740.17 9529 Francis Pumarlo 631.64 9430 Karen Dahlberg 488.59 9431 JoEllen Hurr 846.06 9432 Donna Roehl 846.06 9433 Laura Skarda 477.21 9434 Sandra Larson 129.02 9535 Jennifer Larson 29.56 9536 Carolyn Smith 57.90 9537 Law Enforcement Labor Services 37.00 9538 Prudential 8.30 9539 Farmers State Bank of Hamel 1,230.03 9540 Commissioner of Taxation 555.40 9541 P.E.R.A. 503.45 9542 Social Security Retirement Div. 513.93 $10,539.31 The Council of the City of Medina met in Executive Session on Tuesday, November 64 25, 1986 at 6:45 P.M. for the purpose of discussing settlement of fees owed by Woodlake Landfill and information regarding hiring of a Chief of Police. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, Robert Mitchell, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Attorney, Ron Batty. Meeting adjourned at 7:25 P.M. The Council of the City of Medina met in regular session on Tuesday, December 2, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Anne Heideman, Robert Mitchell, Wilfred Scherer, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Release of Ogland escrow funds Joe Raskob, land alteration permit Police Officers, Union Contract Frank Hetman property development on Willow Dr. Motion declared carried 2. MINUTES OF NOVEMBER 18, 1986 William Reiser asked that item 6, Page 159, Wahlfors Land Alteration Permit Application, indicate that he voted "No" on the motion. Moved by Heideman, seconded by Reiser to approve the minutes of November 18, 1986 as corrected. Motion declared carried 3. POLICE DEPARTMENT Petty Cash Fund Moved by Heideman, seconded by Mitchell to establish a Petty Cash Fund, beginning January 1, 1987, in the amount of $100.00, according to State Statute. Motion declared carried Hunting Permits Moved by Heideman, seconded by Scherer to table discussion on hunting and shooting permits until the Attorney has reviewed the ordinance for correct language. Motion declared carried Police Officers Contract Anne Heideman reported that she and Tom Anderson and met with Police Union representatives on three occasions, the most recent meeting with a Mediator. She explained the following had been discussed and offered by the city: Salary: 3%-1987 and 3%-1988 Severance Pay: '/4 pay after 3 years of service beginning 1987; 1/3 pay after 20 years Insurance: Employee and dependent coverage-1987 increased by $15.00 in 1988 Holiday Pay: 11 holidays Sick Leave: accumulation to 960 hours, non over that applicable to severance pay Clothing: $390-1987; $400-1988 Clothing Cleaning: $25.00 Maternity Leave: Added Moved by Heideman to approve the recommendations of the Mediator with Council Committee and City Attorney to review for proper language. Motion not seconded. Robert Mitchell asked what neighboring cities had agreed upon for salaries. Anne Heideman stated that orono and so. Lake Mlnnetonka and not settled; West Hennepin had agreed upon 3%; Corcorna 3'/z%. Donna Roehl asked if the 2% additional for longevity, after 5 years, was still included Anne Heideman stated that it was included. Anne Theis asked if benefits being offered were comparable to other cities. Thomas Anderson stated that some were the same. 15 Robert Mitchell stated that committee should attempt to negotiate less of a salary increase to stay more in line with non -union employees and the Comparable Worth reports. Moved by Mitchell, seconded by Reiser to request Committee to continue negotiating the police officers salary at a 2 to 2YZ% increase. Motion declared carried Thomas Anderson explained that they would try to substantiate Councils recommendations to the Union. Police Chief Robert Mitchell reported that the Police Chief Selection Committee had interviewed nine applicants and had completed background investigations of four of the applicants and wished to recommend that Council pursue the possibility of hiring Richard Rabenort. He asked that the city attorney work with them on contract negotiations. Moved by Scherer, seconded by Heideman to authorize Robert Mitchell and the city attorney to negotiate with Richard Rabenort for the posistion of Chief of Police. Motion declared carried 4. PUBLIC WORKS DEPARTMENT North/South Road Wilfred Scherer stated that he had spoken to Dr. Dedeker, who had told him if an easement for a north/south road were to be located on the low area of his property he would have no objection to the road. Moved by Scherer, seconded by Heideman to authorize the City engineer to redraw a north/ south road easement on Medina Rd.,Keeeping approximately 100 ft. off of the Dedeker property. Motion declared carried Horse Trails Jim Dillman stated that he wanted some specific policy from the City Council if horse trails were to be constructed along city roads. Robert Mitchell stated that wider roads produce faster traffic and that the engineer had said that 3 ft. shoulders would be no problem. He suggested a 20 ft. to 22 ft. paved street with a 4 ft. and 6 ft. shoulder. Glenn Cook stted that there would be an additional cost if material needed to be hauled to widen the road bed. He explained that an ideal road is 24 ft. wide with 3 ft. shoulders and that Tamarack was paved to 22 ft. wide, as that was all the width that was avialable. Anne Heideman stated that she did not want shoulders for horse trails to cost the general public any additional money. Anne Theis stated that attention should be given to striping paved roads on the edge as well as the center line. Jim Dillman stated that Hunter Dr. was constructed without trails as there was not sufficient width for the pavement and trails. Moved by Mitchell, seconded by Heideman to adopt a policy for street construction of streets at 22 ft. wide and 4-6 ft. shoulders. Motion declared carried 5. PLANNING AND ZONING DEPARTMENT Harold Pederson, Subdivision JoEllen Hurr explained that Harold Pederson had made application to subdivide a 12+ acre site on Mohawk Dr. into two parcels, each parcel having an existing house. The original parcel having had two houses constructed on it for farm help. She stated that each parcel has sufficient soil to support a conventional septic system and that setback variances were needed for the existing buildings. Harold Pederson stated that the gas tanks and pump had been removed. JoEllen Hurr stated that no park dedication fee would be required as there is an existing house on each parcel. Moved by Reiser, seconded by Heideman to authorize preparation of a resolution approving the Harold Pederson subdivision according to Planning Commission recommendations. Motion declared carried Tom Ogland, Subdivision 6 6 JoEllen Hurr stated that Tom Ogland would like an additional release of escrow funds that had been posted for road construction in Hollybush Hills. Moved by Heideman, seconded by Scherer to reduce the Tom Ogland escrow funds upon approval of the city engineer. Motion declared carried Northridge Farms JoEllen Hurr stated that the engineer had given final approval to the street con- struction in Northridge Farms and recommended release of the bond. Moved by Scherer, seconded by Heideman to release the Northridge Farms bond according to the recommendation of the city engineer. Motion declared carried Leon Bird, Hwy. 55 and Co. Rd. 19 Property JoEllen Hurr stated that Leon Bird had agreed to post a bond for completion of the parking lot and driveway on property he owns at Hwy. 55 and Co. Rd. 19. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution and posting of a bond for completion of work by Leon Bird by June 15, 1987. Motion declared carried Tupco JoEllen Hurr stated that the Conditional Use Permit for Tupco required that a fence be constructed by June 1, 1986, which has not been done. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution regarding the permit violation for action at the December 16th meeting. Motion declared carried Well Testing JoEllen Hurr stated that 35 wells had been tested and positive response had been received from all who had agreed to have the work done. Dockside Setback Variances JoEllen Hurr explained that the Dockside homeowners had requested that setback variances be granted for construction of decks on the townhouses. She reported that the Planning Commission had studied the request and had recommended that buildings on the various lots be dealt with individually. Mr. Ebner, owner of Lot 7, stated that he and not been told that he could not construct a deck, when he purchased his home in 1984 and that many older homes have decks closer to thelake than those being requested for Dockside. Thomas Anderson asked what the hardship was as the plat has building lines that had been approved and now decks were shown outside of those lines. JoEllen Hurr stated that homeowners covenants allow for construction 15 ft. outside of the property lines. Regarding the hardship, she stated that the Planning Commission had listed reasons for hardship as one of safety for cleaning upper windows; lower decks being con- sistent with others in the neighborhood and the problem of owners not being made aware of the conditions when they purchased their homes. Moved by Scherer, seconded by Heideman to table the matter and ask the city attorney and JOEllen Hurr to review the documents that approved the Dockside development. Motion declared carried Ditter Inc., Conditional Use Permit JoEllen Hurr presented the application of Ditter Inc. to construct an office/warehouse/ shop at 820 Tower Dr. She stated that the Planning Commission had recommended, approval with ten conditions, with the lighting plan meeting their recommendation. Moved by Reiser, seconded by Mitchell to authorize preparation of a resolution granting approval to Ditter Inc. to construct an office/warehouse/shop at 820 Tower Dr. according to Planning Commission recommendations. Motion declared carried Land Alteration Permits JoEllen Hurr explained that many land alteration permit applications had been re- ceived due to the fact that a large amount of fill material is available on the I vi 7 t 1-394 construction project. She stated that she wished Council to discuss some of them. Gerald Dykhoff, Hwy. 55: She stated that it is questionable whether this is a buildable site as a portion of it is in the flood plain. Council directed that elevations of the site be provided by the applicant. Tom Gregor, Holy Name Dr.: She stated that there is a concern about the number of trucks to and from the site doing damage to the roads. Thomas Anderson asked if anyone using a gravel city road should be required to post bonds and regravel when hauling is complete. Jack Wahlfors, Tamarack Dr.: Jack Wahlfors explained that the Minnehaha Creek Watershed Commission had reduced the amount of fill that could be brought to the site. He stated that Orono wished to reevaluate his request to use Co. Rd. 6 and Tamarack Dr. through Orono rather than Co. Rd. 24 and Tamarack. Wilfred Scherer stated that he was concerned about trucks hauling on Tamarack across the swamp. William Reiser asked how deep the frost would be under that portion of the road. Glenn Cook stated that the road might freeze to a depth of 6 ft. in January. Robert Mitchell stated that the engineer and JIm Dillman should decide if trucks could haul and recommend a solution to the Council. William Reiser asked if roads could be inspected while fill is being hauled. Glenn Cook stated that roads could be inspected for stress. Thomas Anderson stated that some restrictions should be placed on permits, such as limiting the number of trucks per day, replacement of gravel, bonding, length of time for hauling and approval of other cities. Moved by Scherer, seconded by Mitchell to table the Wahlfors and Gregor applications pending completion of a list of regulations for dirt hauling. Motion declared carried Dale Johnson, Pioneer Tr. and Hwy. 55: JoEllen Hurr stated that hualing and earth work is being done without permits and she would pursue the matter with Mr. Johnson. John Gullicskon, Hwy. 55 and Arrowhead Dr.: JoEllen Hurr explained that the site is in the flood plain and the applicant would need to have elevations taken and request a change on the Federal flood plain maps. John Gullickson stated that the Elm Creek Watershed Commission has the item on their December loth agenda. John Gullickson, Hwy. 55 aND Chippewa Rd.: Glenn Cook stated that the fill has been placed 15 ft. further into the low area than had been approved. Thomas Anderson stated that the fill should either be removed or compensated for elsewhere on the site. Joe Raskob, Hamel Rd.: JoEllen Hurr stated that Elm Creek WAtershed approval had not been obtained and that they have encroached on the creek area. Greg Ebert, Bond Moved by Heideman, seconded by Scherer to release the Greg Ebert bond which had been posted for completion of Pioneer Tr., after release is approved by staff. Motion declared carried 6. TAX FORFEIT PROPERTY Donna Roehl explained that a 60 ft. strip of property owned by Alex Reiser ahs become tax forfeit and the Council needs to take action eo either obtain for public purposes or allow the County to offer for sale. She stated that the parcel had originally been designated as a road easement but was not used when Cherokee Rd. was constructed. She stated that she had spoken to Mrs. Reiser and had been told that Mlke Bitterman, owner of abutting property, was not interested in purchasing it although he was using it and his drieway was constructed across the parcel. 8 Moved by Anderson, seconded by Heideman to table the matter until Robert Mitchell discusses the situation with Mlke Bitterman. Motion declared carried 7. RECYCLING AGREEMENT Carolyn Smith explained that the Joint Powers Agreement had been forwarded to all of the involved cities; Orono, Mlnnetonka Beach, Maple Plain, Long Lake and Loretto. She stated that all of the suggested changed had been made and that the cities would be adopting the agreement at their December meetings. She explained that the Council would need to appoint a representative to the commission, which representative could be either a Councilmember or someone else. Moved by Heideman, seconded by Mitchell to adopt Resolution 86-105, entering into a Joint Powers Agreement for recycling of waste material and to appoint Donna Roehl as the cities representative on the Commission. Motion declared carried 8. BILLS Moved by Scherer, seconded by Heideman to pay the bills; Order Checks # 5299-5362 in the amount of $126,307.37 and Payroll Checks # 9520-9542 in the amount of $10,539.31. Motion declared carried Moved by Scherer, seconded by Heideman to adjourn. Motion declared carried Meeting adjourned at 9:40 P.M. 9(e-e-74,2,Yi ec-atQ) Clerk -Treasurer December 2, 1986