HomeMy Public PortalAbout20150826 - Agenda Packet - Board of Directors (BOD) - 15-22
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, August 26, 2015
5:30 PM
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ROLL CALL
1. Presentation of Nonette G. Hanko Oral History Project
ADJOURNMENT
6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION
ROLL CALL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section
54956.8)
Property: Santa Clara County APN: 562-22-041
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Catherine Meyers
Under Negotiation: Terms of real property transaction
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
Meeting 15-22
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve Board Meeting Minutes:
August 12, 2015
2. Approve Claims Report
3. Contract Award for Habitability/Safety Improvements and Rodent Abatement at the
Tenant Residence at 5755 Alpine Road, La Honda, in the Russian Ridge Open Space
Preserve (R-15-111)
Staff Contact: Elaina Cuzick, Senior Real Property Agent
General Manager’s Recommendation: Authorize the General Manager to enter into a contract
with Belz Construction, Inc., of Orangevale, CA, for a not-to-exceed amount of $176,000, which
includes the base bid amount of $153,000 and a 15% contingency amount of $23,000, to
complete habitability/safety improvements and rodent abatement at the tenant residence located
at 5755 Alpine Road, La Honda, in the Russian Ridge Open Space Preserve.
4. Amendment to the Information Systems and Technology Strategic Plan Contract (R-15-
122)
Staff Contact: Kate Drayson, Administrative Services Manager
General Manager’s Recommendation: Authorize the General Manager to amend the existing
agreement with ClientFirst Consulting Group to increase the agreement amount by $17,050 for a
total not to exceed amount of $78,522, for network switch upgrades and migration of group
calendars from Exchange 2003 to Exchange 2010.
5. Approval of Temporary Information Technology Staffing (R-15-123)
Staff Contact: Kate Drayson, Administrative Services Manager
General Manager’s Recommendation: Authorize temporary staffing from Robert Half
Technology for a not-to-exceed amount of $70,000 to provide Information Technology support.
6. Grazing Tenant Selection for Mindego Ranch (R-15-114)
Staff Contact: Clayton Koopmann, Rangeland Ecologist
General Manager’s Recommendation: Authorize the General Manager to execute a long term
Grazing Lease with Bar DX Livestock (Ronnie and Bartley Seever) for the Mindego Hill Grazing
Unit of Russian Ridge Open Space Preserve.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
7. Amend the District’s Classification and Compensation Plan (R-15-124)
Staff Contact: Candice Basnight, Human Resources Supervisor
General Manager’s Recommendation: Adopt a resolution adding the following three new
classifications to the District’s Classification and Compensation Plan: Chief Financial
Officer/Administrative Services Director, Engineering and Construction Department Manager,
and Information Systems and Technology Manager.
8. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee
General Manager (R-15-128)
Contact: Pete Siemens, Board Appointee Evaluation Committee Chair
Board Appointee Evaluation Committee Recommendation: As a result of the Board’s evaluation
of the performance of the District’s Board Appointees for Fiscal Year 2014-15, the Board
Appointee Evaluation Committee recommends the following compensation adjustments for the
General Manager for Fiscal Year 2015-16: Adjust the General Manager’s base salary upward to
$235,792, plus a one-time bonus of $10,816.
The Board Appointee Evaluation Committee recommends the adoption of a resolution approving
the salary adjustments set out in Recommendations and authorizing the Board President to
execute a revised Board Appointee Employment Agreement.
9. Final Design Development Options for the Mount Umunhum Summit Project (Options Do
Not Include Recommendations for the Radar Tower) (R-15-126)
Staff Contact: Meredith Manning, Senior Planner, Planning Department
General Manager’s Recommendation:
1. Review design options and associated estimates of probable cost for the Mount Umunhum
Summit Project.
2. Confirm the Planning and Natural Resources Committee’s recommendation for a mid-level
option (Preferred Option), and direct staff to make any desired adjustments to the design.
3. Direct staff to proceed with final design development and production of construction
documents, which will form the basis for permit submittals and a Request for Bids package.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that
the foregoing agenda for the special and regular meetings of the MROSD Board of Directors was posted and
available for review on August 21, 2015, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos
California, 94022. The agenda and any additional written materials are also available on the District’s web site at
http://www.openspace.org.
Jennifer Woodworth, CMC
District Clerk
Board Meeting 15-21
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
330 Distel Circle
Los Altos, CA 94022
Wednesday, August 12, 2015
DRAFT MINUTES
CLOSED SESSION
The Board of Directors convened into closed session at 6:42 p.m. in the Long Ridge Conference Room.
1. CLOSED SESSION: PUBLIC EMPLOYEE PERFORMANCE EVALUATION.
Government Code Section 54957(b)(1)
Title of Employees: General Manager
CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATORS.
Government Code Section 54957.6
Agency designated representatives: Board of Directors
Unrepresented Employees: General Manager
ADJOURNMENT
President Siemens adjourned the Special Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 6:59 p.m.
REGULAR MEETING
CALL TO ORDER
President Siemens called the regular meeting of the Midpeninsula Regional Open Space District
to order at 7:00 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None.
Staff Present: Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, Senior Real Property Agent Allen Ishibashi, Natural Resources
Meeting 15-21 Page 2
Manager Kirk Lenington, Controller Mike Foster, and District Clerk
Jennifer Woodworth
President Siemens reported the Board met in closed session, and no reportable action was taken.
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Kishimoto moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 7-0-0
CONSENT CALENDAR
1. Approve July 22 and July 30, 2015 Board Meeting Minutes.
2. Approve Claims Report
3. Amend Contract with Balance Hydrologics, Inc. (R-15-113)
General Manager’s Recommendation: Approve a contract amendment with Balance Hydrologics
Inc., increasing the contract by $39,840, for a total amount not to exceed $64,840 to continue and
expand the Water Resources Inventory Study underway at the Bear Creek Redwoods Open
Space Preserve.
4. Acceptance of Conservation Easements over three Los Trancos County Water
District Parcels, two located in unincorporated San Mateo County (Assessor Parcel
Numbers 080-071-010 and 080-060-580) and one located in the Town of Portola
Valley (Assessor Parcel Number 080-241-410) (R-15-117)
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California
Quality Act, as set out in the staff report.
2. Adopt a Resolution authorizing the acceptance of two conservation easements over three
Los Trancos County Water District parcels.
3. Adopt the Preliminary Use and Management Plan, as set out in the staff report.
4. Withhold dedication of the Los Trancos County Water District Parcels as public open
space.
Motion: Director Hassett moved and Director Harris seconded the motion to adopt the Consent
Calendar.
VOTE: 7-0-0
BOARD BUSINESS
5. Approval of Revised Statement of Investment Policy and Authorization to Purchase
Securities through Stifel, Nicolaus & Company (R-15-116)
Meeting 15-21 Page 3
District Controller Mike Foster explained the current investment policy not consistent with the
District’s new cash position based on the general obligation bonds. Mr. Foster explained that the
District’s funds are divided into four separate accounts – Hawthorns fund, retirement and
medical, Board-committed reserves, remaining general fund reserve.
Director Riffle requested copies of new reports in approximately six months for the Board to
review and receive additional information as needed.
Mr. Foster suggested possibly returning on a quarterly basis with a report starting in December.
Public comments opened at 7:16 p.m.
No speakers present.
Public comments closed at 7:16 p.m.
Motion: Director Riffle moved, and Director Kishimoto seconded the motion to Adopt
resolutions approving the proposed revised Statement of Investment Policy and the trading of
securities through the investment department of Stifel, Nicolaus & Company
VOTE: 7-0-0
6. Establishment of the Measure AA Bond Oversight Committee and adopting
Committee Bylaws (R-15-112)
District Clerk Jennifer Woodworth provided the staff presentation summarizing the roles and
responsibilities of the Bond Oversight Committee and the schedule of dates for recruiting
potential committee members. Ms. Woodworth described the next steps in the process following
the close of the application period in December including possible creation of additional
selection criteria and options for interviewing and selecting committee members.
Public comments opened at 7:40 p.m.
No speakers present.
Public comments closed at 7:40 p.m.
Motion: Director Cyr moved, and Director Hanko seconded the motion to approve a resolution
forming the Measure AA Bond Oversight Committee and approve the draft bylaws for the
Measure AA Bond Oversight Committee, as amended.
VOTE: 7-0-0
7. Approval of Salary Adjustments and Revised Employment Agreements for Board
Appointees General Counsel and District Controller (R-15-118)
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to continue the
item to the following Board meeting.
Meeting 15-21 Page 4
ROLL CALL VOTE: 2-5-0 (Directors Hassett, Cyr, Hanko, Siemens, and Harris voted
against.)
Motion fails.
Public comments opened at 7:49 p.m.
No speakers present.
Public comments closed at 7:49 p.m.
Motion: Director Siemens moved, and Director Hassett seconded the motion to adopt
resolutions approving the salary adjustments recommended by the Board Appointee Evaluation
Committee and authorizing the Board President to execute revised Board Appointee
Employment Agreements for the District Controller and General Counsel.
VOTE: 5-1-1 (Director Kishimoto voted against, Director Riffle abstained.)
Director Kishimoto requested her reason for voting no be included in the record. Director
Kishimoto stated that she was voting against the motion because she feels it is important to adopt
all three employment agreements at one meeting.
8. Approval of Contract with Geocon Inc. for Environmental Consulting and
Hazardous Waste Disposal Services at the former Driscoll Ranch area of La Honda Creek
Open Space Preserve (R-15-121)
Natural Resources Kirk Lenington described the location of the hazardous waste materials
located on the property at Driscoll Ranch Site 16 and the types of debris discovered. Mr.
Lenington summarized the process currently being used to segregate the hazardous materials and
proposed disposal plan for the hazardous materials.
Public comments opened at 8:05 p.m.
Mike Bushue requested further information regarding the penalty assessed against the contractor.
Mr. Lenington explained that due to the size of the machinery being used it, is difficult for it to
be moved; therefore, it is in the District and contractor’s best interest to act as quickly as possible
to complete the work.
Public comments closed at 8:07 p.m.
Motion: Director Riffle moved, and Director Hanko seconded the motion to authorize the
General Manager to enter into a professional services contract with Geocon Inc. for a total
contract amount not to exceed $69,000, which includes the project proposal amount of $60,000
and a fifteen percent contingency amount of $9,000 to perform environmental consulting and
hazardous waste disposal services at the former Driscoll Ranch area of La Honda Creek Open
Space Preserve.
VOTE: 7-0-0
Meeting 15-21 Page 5
INFORMATIONAL REPORTS
A. Committee Reports
Director Riffle reported on the August 11, 2015 Planning and Natural Resources Committee
meeting.
B. Staff Reports
Assistant General Manager Kevin Woodhouse reported Governor Brown signed AB495, which
increased the General Manager’s contract authority from $25,000 to $50,000. Staff will bring
forward recommended revisions to the associated Board Policy later this year before the law
takes effect January 1, 2016.
General Counsel Sheryl Schaffner reported the District has received the settlement funds from
Arcadis, which funds will be added to the general fund after the District reimburses Carl Warren
& Company for the payment made to a neighbor of the property.
District Clerk Jennifer Woodworth provided information related to the Special District
Leadership Foundation’s District of Distinction certification related to upcoming training
opportunities for Board members. The Board decided not to require all Board members attend
the Governance Foundations training and pursue the District of Distinction certification at this
time.
C. Director Reports
The Board members submitted their compensatory reports.
Director Harris reported the City of San Carlos is bringing a bond measure to the voters to
purchase the Black Mountain property. Director Harris stated she will be bringing a letter or
resolution of support to the Board to consider at a future Board meeting.
Director Riffle provided comments on the District’s recent Legislative Lunch. Director Riffle
also reported he will be meeting with Committee for Green Foothills, Latino Outdoors, and
District staff to discuss increasing diversity in decision making relating to outdoor education.
Director Kishimoto reported that she and General Manager Steve Abbors presented to the
Cupertino City Council regarding Measure AA. Ms. Kishimoto also attended a meeting
regarding Stevens Creek related to restoring the fish flow in that creek.
ADJOURNMENT
President Siemens adjourned the regular meeting at 8:37 p.m.
________________________________
Jennifer Woodworth, CMC
District Clerk
page 1 of 4
CLAIMS REPORT
MEETING 15-22
DATE 08-26-2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
70123 11502 - HALF MOON BAY GRADING & PAVING INC.Driscoll Ranch roads sediment reduction & pond restoration project - LHC 08/21/2015 93,294.94
70106 11509 - ASHRON CONSTRUCTION Mt Um Interim Tower Repair: June 2015 - SAU 08/21/2015 51,603.05
70110 *10845 - CITY OF MOUNTAIN VIEW-FINANCE Dispatch Services April - June 2015 08/21/2015 37,848.75
70161 11369 - BANK OF THE WEST COMMERCIAL CARD USA $405.49 Supplies - SFO 08/20/2015 32,460.52
$3,679.51 Conference Registrations (3), Conf. Travel, Meeting Food
$220.37 Field supplies for Natural Resource staff
$384.30 Visitor Counting Project, Office Supplies, Training Materials
$1,490.30 Commuter Check Program, Training, Recruiting Advertisement
$1,566.60 MATERIALS, SUPPLIES & SERVICES-SFO
$589.50 AO Kitchen Supplies, Board Meeting Supplies
$417.30 Internet Services
$888.12 Office Supplies, Printing Services, Meeting Food
$170.24 Keys for Alpine House / IRWA training expenses
$55.99 Water Treatment Supplies-SFO
$119.26 Volunteer Supplies, Car Wash
$681.65 Name Badges, office supply, newspaper, event booth, merch sample
$145.19 Keys and bid solicitation advertisements (El Sereno House Repairs)
$2,809.09 Plotter repair, ESRI Conference and Travel expenses
$109.58 WASP INSECTICIDE
$6,817.47 AO3 EQUIPMENT/NET SWITCHES/FFO CONF RM EQUIP/INTERNET
$166.08 ADA Awareness Training Facility Rental, EBay Parks Meeting
$6,483.82 Newpaper Classifieds, Uniform/Office Supplies, Truck Tool Box
$1,219.00 Advertisements and stock images
$441.00 Paid user testing of refreshed District Website
$89.95 Government Reference Guide
$231.27 Field Supplies
$1,745.92 Building Materials, Firefighting Supplies, Waste Disposal Fee
$853.05 Recruitment posting, CalPERS conference, office supplies
$218.64 Field Supplies
$16.80 Emergency water supply for ranger vehicle - SFO
$97.41 CJPIA Annual Mtg 7-15-15 Cypress CA travel expenses
$30.00 Wireless Internet for GM tablet
$15.20 Two plastic bins for office supplies
$134.96 Office, Nature Center, and Docent Program supplies
($30.00) Building Deposit Refund/ Reg. Fees/ Notary Class
$197.46 AO3 office supplies
70111 11537 - CLIENTFIRST TECHNOLOGY CONSULTING IST Strategic Plan 08/21/2015 19,090.86
70077 10058 - LIEBERT CASSIDY WHITMORE HR Dept Legal Consulting 08/12/2015 17,816.04
70115 10540 - CRAFTSMEN PRINTING Printing of Windy Hill Brochures/Skyline maps/EcDM Brochures/postage fall nswletr 08/21/2015 16,308.76
70127 10452 - IFLAND SURVEY Mt. Umunhum record of survey & mapping- SA 08/21/2015 14,140.00
70099 *10216 - VALLEY OIL COMPANY Fuel for District vehicles 08/12/2015 11,118.17
70125 10223 - HEXAGON TRANSPORTATION CONSULTANTS, INC Bear Creek Parking Lot Access Traffic Analysis - BCR 08/21/2015 10,041.83
page 2 of 4
CLAIMS REPORT
MEETING 15-22
DATE 08-26-2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
70066 11354 - ENVIRONMENTAL SCIENCE ASSOCIATES Stevens Creek Bridge Replacement Project - MB / Vehicle Removal - LR 08/12/2015 9,335.43
70140 10461 - NORTHGATE ENVIRONMENTAL MGMT Environmental Consulting - Mt Um Catchment Basin - SAU 08/21/2015 8,425.22
70157 10112 - TIMOTHY C. BEST Engineering oversight for Driscoll Ranch roads 08/21/2015 7,312.50
70126 10043 - HOWARD ROME MARTIN & RIDLEY LLP Legal services for Mahronich vs Presentation Center - BCR 08/21/2015 4,657.70
MROSD vs. Arcadis Legal Consulting - ECdM
70153 10104 - STANFORD UNIVERSITY MROSD Upland Cultural and Historic Landscape Pilot Project 08/21/2015 4,500.00
70103 11396 - AGCO HAY LLC Maintenance services at the Event Center - LHC 08/21/2015 4,495.00
70093 10196 - SHELTERBELT BUILDERS INC Pest control advisor services 08/12/2015 4,426.25
70131 10058 - LIEBERT CASSIDY WHITMORE Employment Relations Consortium Membership - HR Dept 08/21/2015 4,360.50
70055 11268 - SANTA CLARA COUNTY PLANNING OFFICE Permit application for El Sereno House foundation repair - ES 08/10/2015 4,204.80
70156 10307 - THE SIGN SHOP Sign Frames 08/21/2015 3,942.19
70101 *11118 - WEX BANK Fuel for District vehicles 08/12/2015 3,555.29
70083 10925 - PAPE` MACHINERY Tractor Modification to Hydraulics 08/12/2015 3,296.47
70084 11519 - PRICE, POSTEL & PARMA LLP Mt.Umunhum Road access and trail property rights 08/12/2015 2,990.00
70162 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.M02/WT02/M26/T07/M29/M207/T37/M17/M15/M22 BIT Inspection & Repairs 08/20/2015 2,965.82
70074 10123 - HOME DEPOT CREDIT SERVICES Field supplies / materials for water tank roof 08/12/2015 2,849.63
70114 11171 - COMMUNICATION ADVANTAGE Consultation Services for July 08/21/2015 2,662.50
70092 *10580 - SHARP BUSINESS SYSTEMS Photocopying/Duplicating (per copy charges per contract)08/12/2015 2,371.54
70116 10027 - CRESCO EQUIPMENT RENTALS ROADS & TRAILS RENTAL EQUIP-CM 08/21/2015 2,214.25
70109 11443 - CATERPILLAR FINANCIAL SERVICES CORPORATION Excavator Rental for Mt Umunhum Trail Construction 08/21/2015 2,006.58
70081 10076 - OFFICE TEAM GM Office Temporary Help 08/12/2015 1,912.00
70143 10076 - OFFICE TEAM GM Office Temporary Help 08/21/2015 1,912.00
70086 11282 - PROELIA DEFENSE AND ARREST TACTICS, LLC Defensive Tactics 7-2015 08/12/2015 1,749.96
70057 *10128 - AMERICAN TOWER CORPORATION Repeater Site Lease 08/12/2015 1,735.00
70152 10447 - SIMMS PLUMBING & WATER EQUIPMENT Install water meter for rental resid PCR/clear shower drain at rental resid SR 08/21/2015 1,613.59
70158 10146 - TIRES ON THE GO Replacement Tires M42/WT02/M15 08/21/2015 1,590.07
70069 10793 - FALL CREEK ENGINEERING Engineering water analysis at Driscoll Ranch - LHC 08/12/2015 1,280.00
70102 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol services for Hawthorn property 08/12/2015 1,200.00
70072 10187 - GARDENLAND POWER EQUIPMENT Chainsaw Maintenance/Pole Pruner/Small Equip parts 08/12/2015 1,190.89
70094 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal services for Riparian easement for POST property/Ravenswood trail SFPUC 08/12/2015 1,065.80
70067 11545 - ERIN ASHFORD PHOTOGRAPHY LLC Staff Recognition Event photography services 08/12/2015 1,000.00
70088 10195 - REDWOOD GENERAL TIRE CO INC Vehicle Maintenance & Repairs 08/12/2015 906.83
70135 10774 - MICHAEL DEMPSEY, PATRICK DEMPSEY ROADS & TRAILS-EcDM 08/21/2015 821.94
70159 10403 - UNITED SITE SERVICES INC Sanitation Services (FOOSP)08/21/2015 745.52
70128 10119 - KWIK KEY LOCK & SAFE CO INC AO2/AO3 KEY PAD ENTRY 08/21/2015 736.98
70068 11050 - F&S AUTO BODY INC Body damage repair - P75 08/12/2015 719.14
70062 10352 - CMK AUTOMOTIVE INC A91/P94 Repair 08/12/2015 684.85
70098 11037 - US HEALTHWORKS MEDICAL GROUP PC Medical Services for HR Dept 08/12/2015 679.00
70160 11176 - ZORO TOOLS CIRCULATING FANS FOR SHOP-SFO 08/21/2015 638.97
70121 10187 - GARDENLAND POWER EQUIPMENT Chainsaw/Carbide Chain Sharpening (SA-MT-UM)08/21/2015 630.60
70104 10652 - ARB/PERP Permit to operate chipper T38 08/21/2015 620.00
70144 10479 - PACIFIC AG RENTALS RENTAL TRACTOR DELIVERY FREIGHT-SFO 08/21/2015 616.00
page 3 of 4
CLAIMS REPORT
MEETING 15-22
DATE 08-26-2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
70147 *10589 - RECOLOGY SOUTH BAY Recycling Service (RSACP)08/21/2015 565.92
70118 10038 - ERGO VERA Employee Ergonomic Evaluation 08/21/2015 561.00
70149 *10136 - SAN JOSE WATER COMPANY Water service for rental residence - ES/RSACP 08/21/2015 529.59
70137 11536 - MTECH AO HVAC Repairs 08/21/2015 514.79
70079 10512 - MARK THOMAS & COMPANY INC POST (Vida Verde) Riparian Easement legal descriptions - LHC 08/12/2015 505.00
70060 10170 - CASCADE FIRE EQUIPMENT COMPANY Uniforms 08/12/2015 503.58
70075 11041 - INTERSTATE ALL BATTERY CENTER - SILICON VALLEY Radio batteries 08/12/2015 489.27
70108 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)08/21/2015 478.16
70154 10107 - SUNNYVALE FORD P94 Part/Vehicle Maintenance 08/21/2015 474.60
70155 10706 - THE MERCURY NEWS Legal advertisement for Silva structure improvements Request for Bids - RR 08/21/2015 400.90
Legal advertisement for El Sereno foundation repairs Request for Bids - ES
70078 10189 - LIFE ASSIST First Aid Supplies 08/12/2015 400.09
70105 10010 - ARRANGED4COMFORT Ergonomic Keyboard, Mouse and Supplies 08/21/2015 383.45
70150 11059 - SAN MATEO COUNTY HEALTH DEPT Tick Testing and Water Testing District-wide 08/21/2015 370.00
70130 11326 - LEXISNEXIS MATTHEW BENDER Online subscription service July 2015 08/21/2015 366.68
70124 10423 - HARRINGTON INDUSTRIAL PLASTICS WATER FILTERS 08/21/2015 344.75
70129 11392 - LENNIHAN LAW Moody Gulch discussion and document review - BCR 08/21/2015 338.14
70139 10073 - NORMAL DATA Timecard Database Work 08/21/2015 300.00
70141 11546 - O'BRIEN, LIAM Honorarium for Training class at Butterflies event on 8/29 08/21/2015 300.00
70117 10171 - CUPERTINO BIKE SHOP Patrol Bike Parts 08/21/2015 254.29
70100 11190 - VALLEY TREE CARE Tree Work (RSA)08/12/2015 250.00
70112 10352 - CMK AUTOMOTIVE INC P50/M202/A95 Service 08/21/2015 248.86
70080 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Mower Part 08/12/2015 240.26
70095 10199 - TARGET SPECIALTY PRODUCTS Wasp Freeze 08/12/2015 232.84
70136 10191 - MOUNTAIN VIEW GARDEN CENTER Sand 08/21/2015 231.09
70148 10151 - SAFETY KLEEN SYSTEMS INC Parts Washer Service (FFO)08/21/2015 216.41
70132 11154 - LOS ALTOS POLICE FALSE ALARM REDUCTION PROGRAM AO FALSE ALARM FEE 08/21/2015 215.00
70089 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)08/12/2015 211.98
70097 10403 - UNITED SITE SERVICES INC Portable Restrooms for Mindego Demolition - RR 08/12/2015 206.83
70107 10274 - BAY AREA AIR QUALITY MANAGEMENT Annual permit fee 08/21/2015 194.00
70090 11005 - SAN MATEO COUNTY PLANNING & BUILDING DEPT ADDRESS NUMBERS: PARKING LOT-PC & RR 08/12/2015 192.00
70133 10260 - LUND PEARSON MCLAUGHLIN AO FIRE SPRINKLER SYSTEMS 08/21/2015 180.00
70091 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Live Scan Background Checks 08/12/2015 160.00
70120 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)08/21/2015 151.61
70151 11005 - SAN MATEO COUNTY PLANNING & BUILDING DEPT NEW ADDRESSES ASSIGNMENTS-SR 08/21/2015 147.00
70096 10201 - TURF & INDUSTRIAL EQUIP CO Equipment Supplies 08/12/2015 144.42
70073 10267 - HALF MOON BAY REVIEW Legal advertisement for Silva bid package - RR 08/12/2015 140.00
70146 10925 - PAPE` MACHINERY VEHICLE MAINTENANCE & REPAIR-SFO RENTAL 08/21/2015 131.72
70113 *11530 - COASTSIDE.NET INTERNET SERVICES-SFO 08/21/2015 109.00
70134 10190 - METROMOBILE COMMUNICATIONS Radio supplies 08/21/2015 107.66
70138 11270 - MUNICIPAL MAINTENANCE EQUIPMENT, INC.Tractor/Mower Parts 08/21/2015 105.15
70064 10540 - CRAFTSMEN PRINTING printing of business cards: Foster/Adlao 08/12/2015 97.88
page 4 of 4
CLAIMS REPORT
MEETING 15-22
DATE 08-26-2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
70145 10080 - PALO ALTO MEDICAL FOUNDATION Medical Services for HR Dept 08/21/2015 90.00
70058 10010 - ARRANGED4COMFORT Ergonomic Keyboard 08/12/2015 86.95
70061 10014 - CCOI GATE & FENCE Gate Repair (SAO)08/12/2015 85.00
70082 10481 - PACIFIC TELEMANAGEMENT SERVICE MONTHLY PAY PHONE-MB 08/12/2015 78.00
70087 10261 - PROTECTION ONE AO FIRE INPSECTION MONITORING 08/12/2015 70.18
70122 10317 - GEMPLER'S INC BOOT BRUSH SET 08/21/2015 68.52
70119 10174 - FORESTRY SUPPLIERS INC Safety Supplies 08/21/2015 59.49
70063 11180 - COPY FACTORY printing of signboard displays for BART cruz 08/12/2015 48.72
70085 10265 - PRIORITY 1 Repair spotlight 08/12/2015 46.79
70076 10051 - JIM DAVIS AUTOMOTIVE Smog check 08/12/2015 45.00
70065 11210 - DATA SAFE AO SHREDDING SERVICE 08/12/2015 40.00
70056 10240 - ACE FIRE EQUIPMENT & SERVICE INC O2 Tank Maintenance 08/12/2015 35.00
70071 10169 - FOSTER BROTHERS SECURITY SYSTEMS Key replacement 08/12/2015 32.63
70142 10670 - O'REILLY AUTO PARTS VEHICLE MAINTENANCE & REPAIRS-SFO 08/21/2015 18.12
70070 11151 - FASTENAL COMPANY Hardware 08/12/2015 13.09
421,155.14
BC = Bear Creek LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA = Sierra Azul WH = Windy Hill
ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO = Administrative Office
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PR = Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge - Mindego Hill
R-15-111
Meeting 15-22
August 26, 2015
AGENDA ITEM 3
AGENDA ITEM
Contract Award for Habitability/Safety Improvements and Rodent Abatement at the Tenant
Residence at 5755 Alpine Road, La Honda, in the Russian Ridge Open Space Preserve
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to enter into a contract with Belz Construction, Inc., of
Orangevale, CA, for a not-to-exceed amount of $176,000, which includes the base bid amount of
$153,000 and a 15% contingency amount of $23,000, to complete habitability/safety
improvements and rodent abatement at the tenant residence located at 5755 Alpine Road, La
Honda, in the Russian Ridge Open Space Preserve.
SUMMARY
A Request for Bids for habitability/safety improvements and rodent abatement at a tenant
residence located at 5755 Alpine Road, La Honda, in the Russian Ridge Open Space Preserve
was issued on July 17, 2015. One Bid Proposal was received and opened on Tuesday, August 4,
2015. The General Manager recommends awarding the contract to Belz Construction, Inc., for a
total not-to-exceed amount of $176,000. The base bid proposal received of $153,000 was closely
on par with the project cost estimate of $150,000. The abatement and habitability improvements
are necessary to begin renting out the tenant residence. The Fiscal Year 2015-16 Budget includes
sufficient funds for this contract work.
DISCUSSION
Background
A property located at 5755 Alpine Road, La Honda (see Exhibit A) was purchased by
Midpeninsula Regional Open Space District (District) in 2011 and made as an addition to the
Russian Ridge Open Space Preserve. The 3,200 square foot, two bedroom and two bath
residence was built in 1976. The house has not been consistently inhabited since 2010. The
following habitability improvements are required before the residence can be rented and
occupied:
1. Replace flat sections of the roof.
2. Improvements to the Master Bathroom. A sunken bathtub located in the Master Bedroom is a
safety hazard and removal will require the bathroom be reconfigured to include a separate
shower and bathtub.
3. Demolish the loft in the kitchen, which is currently not to code.
4. Replace the unsafe deck adjacent to the living and dining rooms.
R-15-111 Page 2
5. Replace the handrails on all decks and stairs for safety reasons.
6. Replace three west facing external doors and repair associated water damage to the wall.
7. Upgrade lighting and electrical systems.
8. Abate rodents and cleanup as needed.
Once these improvements have been completed by the end of 2015, this residence will be
available for rent by a tenant.
Contractor Selection
A Request for Bids was issued on July 17, 2015 and sent to contractors, subcontractors, and
consultants who had requested to be notified of the Project, as well as to five builders’
exchanges. Legal notices were posted in the San Mateo County Times and Half Moon Bay
Review. An Invitation to Bid was also posted on the District website.
A mandatory pre-bid meeting and site walk was held at the Project site on July 24, 2015 and was
attended by three general contractors. Sealed bids were due on August 4, 2015. Only one bid was
received, with the results as follows:
Table 1: Remodel and Rodent Abatement (Base Bid)
Bidder Location Total Bid
Percent Difference
from Project
Estimate of
$150,000
1. Belz Construction Inc. Orangevale, CA $153,000 +2%
Bid Analysis
Upon review of the bid proposals and the contractors' relevant experience and qualifications, the
General Manager recommends awarding the contract to Belz Construction Inc., which is the
lowest responsible and responsive bidder.
Contingency Amount
A 15% contingency amount is requested for this Project due to the potential for unforeseen
conditions that could be encountered during execution of the work such as dry rot, additional
electrical repairs, or wall repairs.
FISCAL IMPACT
The FY2015-16 budget includes $160,000 to fund the Project.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Committee. However, the full Board did review and
approve the FY2015-16 Action Plan and Budget, which lists this project as Priority 1 for the
Real Property Department.
R-15-111 Page 3
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Also, adjoining property owners have
been mailed a copy of the agenda for this public meeting. No additional notice is required.
CEQA COMPLIANCE
The habitability improvements for this residence are categorically exempt under Section 15301
(Minor alterations to existing structures) of the California Environmental Quality Act.
NEXT STEPS
If approved by the Board of Directors, the General Manager will enter into a contract with Belz
Construction, Inc., to perform general construction services for the Project. Activation of the
contract is subject to the contractor meeting all District requirements, including required
insurance and bonding. The Project is scheduled to be completed by the middle of November
2015.
Attachment:
1. Site Map
2. Structure Detail Map
Responsible Department Head:
Michael C. Williams, Real Property Manager
Prepared by:
Jean Chung, Real Property Agent I
Contact person:
Elaina Cuzick, Senior Real Property Agent
Graphics prepared by:
Jessica Missaghian, GIS Intern
Lambert
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R-15-122
Meeting 15-22
August 26, 2015
AGENDA ITEM 4
AGENDA ITEM
Amendment to the Information Systems and Technology Strategic Plan Contract
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to amend an existing contract with ClientFirst Technology
Group to increase the contract amount by $17,050 for a new total not-to-exceed amount of
$78,522, to authorize the completion of switch upgrades and migration of group calendars from
Exchange 2003 to Exchange 2010.
SUMMARY
The Board of Directors (Board) approved a contract with ClientFirst Consulting Group
(Consultant) to develop an Information Systems and Technology Strategic Plan at its regular
meeting on June 24, 2015 (R-15-86). The consultant has completed an assessment of the
District’s information systems and technology infrastructure and recommends the District begin
immediate implementation of several critical initiatives to address network performance,
reliability, and security. The District lacks the technical expertise for two of the most critical
initiatives and requested proposals from the consultant to assist with implementation of Network
Switch Upgrades and Exchange 2003 Clean Up. These additional services total $17,050 and
would be funded either through savings in other operating projects or the addition of funds at the
Fiscal Year 2015-16 (FY2015-16) Midyear.
DISCUSSION
On June 24, 2015, the Board approved a contract with ClientFirst to develop an Information
Systems and Technology Strategic Plan (ISTSP) to identify specific actions to address the
District’s short and long term information systems and technology (IST) needs. The consultant
was onsite July 6 and 7 to conduct an IST Infrastructure Review during which they assessed the
District’s network hardware, topology, and security and the following week, they conducted
departmental workshops to assess the current and future uses of technology, primarily via
software applications.
On July 30, the consultant presented their Technical Initiatives recommendations to District staff.
In general, the consultant found that the District’s IST has been significantly underfunded for
many years and recommended the District immediately begin implementing several of the most
critical initiatives to address network performance, reliability, and security. A few of these are in
process or have been completed by District staff, however, two of the initiatives are beyond the
technical expertise of District IT staff and, at the request of the District, the consultant prepared a
proposal to assist with implementation of these two initiatives.
R-15-122 Page 2
The first initiative, Network Switch Upgrades, would reconfigure the District’s data network
consistent with Best Practices, which would provide a solid foundation for the other technical
initiatives as well as the applications initiatives. The cost of this proposal, based on a worst-case
scenario would not exceed $9,875 and would likely be lower. The second initiative, Exchange
2003 Clean Up, would move District Group Calendars from Exchange 2003 to Exchange 2010
and enable significantly improved functionality throughout the organization. The cost of this
proposal, also based on a worst-case scenario, would not exceed $7,175.
The General Manager recommends increasing the existing contract with ClientFirst by $17,050
from $61,472 to a not-to-exceed new total amount of $78,522 to begin implementation of critical
IST infrastructure initiatives.
FISCAL IMPACT
The revised cost of the IST Strategic Plan, including contingency, totals $78,522. The FY2015-
16 Budget includes $50,000 for the IST Strategic Plan. The remaining $28,522 will be covered
by either cost savings in other projects or through a requested budget increase as part of the
FY2015-16 Midyear Report. Staff will determine which approach will be needed later in the
fiscal year, as projects continue to move forward to determine if budget savings are available.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by a Committee. However, the recommendation to
proceed with an ISTSP was reviewed by the full Board as part of the FOSM report.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Upon Board authorization, the General Manager will amend the contract with ClientFirst for
consulting services to authorize the completion of switch upgrades and migration of group
calendars from Exchange 2003 to Exchange 2010.
Responsible Department Head:
Ana Ruiz, Assistant General Manager
Prepared by:
Kate Drayson, Administrative Services Manager
R-15-123
Meeting 15-22
August 26, 2015
AGENDA ITEM 5
AGENDA ITEM
Approval of Temporary Information Technology Staffing
GENERAL MANAGER’S RECOMMENDATION
Authorize temporary staffing from Robert Half Technology for a not-to-exceed amount of
$70,000 to provide Information Technology support.
SUMMARY
From September 1 through December 4, 2015, the District’s Information Technology (IT)
Administrator will participate in a Management Talent Exchange Program (MTEP) at the City of
South San Francisco and will be unavailable to support the District during this time. The District
is participating in the MTEP program to provide District employees with stretch opportunities to
grow their skills sets and expand their understanding of public sector best practices, which in
turn benefits the District in the long-term as these employees bring their new found skills and
insights to the District to improve our capacity and processes when they return from these
temporary assignments. In order to continue to provide adequate IT services and continuity, the
General Manager recommends that the Board authorize up to $70,000 to hire a temporary IT
Systems Administrator to cover this time. Funding for this unbudgeted cost will be covered by
vacancy savings in the Administrative Services Department.
DISCUSSION
Since 2004, the City Managers Associations of Santa Clara and San Mateo Counties have
sponsored a biennial Management Talent Exchange Program for small and medium size local
governments. The Program provides an opportunity for agencies to exchange employees with
the goal of preparing the next generation of senior managers in public agencies. Participants
spend three months, from September 1 to December 4, 2015, at another agency during which
time they develop new experiences, competencies, and relationships. This highly-valued
experience provides an opportunity for employees to gain essential skills for maximum career
potential.
The District is participating in the MTEP for the first time this year and will be receiving two
participants, one from the City of San Jose and one from the City of Campbell, and, in exchange,
will be sending the District’s IT Administrator to the City of South San Francisco Public Works
Department. Anticipating the impact of the IT Administrator’s three-month absence, particularly
during development of the Information Systems and Technology Strategic Plan, the General
Manager approved an initial contract for a not-to-exceed amount of $25,000 to hire a temporary
R-15-123 Page 2
Systems Administrator (SA) from Robert Half Technology in August at an hourly rate of $85.56.
The SA spent the month of August training with the IT Administrator to learn the District’s
network and applications and will be able to take over system administration in September, at
which point, the cost will exceed the General Manager’s expenditure authority of $25,000. The
General Manager recommends the Board approve additional funding for 19 weeks for the
temporary SA at a total cost not-to-exceed $70,000 to provide ongoing IT services for the
District through December. Simultaneously and as time allows, the temporary SA will also
assist with the implementation of high-priority Information Systems and Technology Strategic
Plan initiatives during this time period.
FISCAL IMPACT
The cost of the temporary Systems Administrator totals $70,000 and was not included in the
FY2015-16 Adopted Budget. However, sufficient vacancy savings in the Administrative
Services Department are available and will be used to offset this cost.
BOARD COMMITTEE REVIEW
This item was not previously reviewed by any Committee.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
Upon Board approval, the temporary Systems Administrator will continue to provide information
systems and technology support to the District through December 2015.
Responsible Department Head:
Kate Drayson, Administrative Services Manager
Prepared by:
Kate Drayson, Administrative Services Manager
R-15-114
Meeting No. 15-21
August 26, 2015
AGENDA ITEM 6
AGENDA ITEM
Grazing Tenant Selection for Mindego Ranch
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to execute a long term Grazing Lease with Bar DX Livestock
(Ronnie and Bartley Seever) for the Mindego Hill Grazing Unit of Russian Ridge Open Space
Preserve.
SUMMARY
Midpeninsula Regional Open Space District (District) released a Request for Proposal (RFP) on
May 1, 2015 to solicit proposals from qualified livestock operators to graze the Mindego Hill
Ranch property, located in the Russian Ridge Open Space Preserve. After completing a thorough
review and evaluation of the proposals, and considering the District’s policies and goals
regarding agricultural operations in the coastal area, staff determined Bar DX Livestock to be the
most highly qualified applicant for the Mindego Hill Ranch grazing lease. Therefore, the General
Manager is seeking Board authorization to execute a long term, 5-year grazing lease with this
operator.
DISCUSSION
The District released a Request for Proposals (RFP) on May 1, 2015 to solicit proposals from
qualified livestock operators to graze the Mindego Hill Ranch property, located in the Russian
Ridge Open Space Preserve (see Attachment 1). A resource grazing plan, prepared by Sage and
Associates, for the Mindego Hill Ranch property was approved by the Board of Directors as part
of the Mindego Hill Ranch Property purchase in 2008 (see R-08-38). A brief description of the
propert y and the District’s management objectives follows.
Mindego Hill Ranch Property
The Mindego Hill Ranch property was grazed continuously for several decades, most recently by
the former owner, the True Family. In 2007 Peninsula Open Space Trust (POST) purchased the
property from the True family and in 2008 the District purchased the property from POST. Upon
the District’s acquisition in 2008, grazing ceased when the True family vacated the property, and
the District began an intensive program to control expansive infestations of purple starthistle and
distaff thistle, both of which are listed by the California Invasive Plant Council (Cal-IPC) as
“High Risk” to native ecosystems. In addition to the invasive plant treatment, numerous natural
resource studies have been implemented and the District applied for and received a Recovery
Permit from the United States Fish and Wildlife Service (USFWS) and the California
R-15-114 Page 2
Department of Fish and Wildlife (CDFW) for management actions to recover the population of
San Francisco Garter Snake (SFGS) as well as other sensitive species, such as California red-
legged frog (CRLF) located on the property. The Recovery Permit allows the District to operate
and perform routine maintenance on the property while allowing for the incidental take of CRLF
and SFGS, though a number of mitigating measures and best management practices are being
implemented to minimize the potential risk for take. The Recovery Permit recognizes livestock
grazing as an accepted method for managing upland grassland habitat for CRLF and SFGS
around the multiple water bodies present on the property. In addition, the District made a
commitment to the San Mateo County Farm Bureau (SMCFB) to reintroduce livestock grazing
to this historically agricultural producing property prior to public opening of the Mindego Trail,
tentatively scheduled for spring 2016.
In order to fulfill commitments to USFWS, CDFW and SMCFB, the District plans to reintroduce
livestock grazing to Mindego Hill as a resource management tool, with Bar DX Livestock as the
grazing tenant and livestock operator. Reintroduction of livestock grazing is tentatively planned
for November 1, 2015 and will be managed in accordance with the District’s Conservation
Grazing Policy.
The property will be managed according to the grazing plan prescriptions which call for year-
round, rotational grazing. The property consists of 1,047 acres divided into three (3) separate
pastures with a fourth pasture anticipated to be incorporated in FY2016-17. The suggested
stocking rate is 480 Animal Unit Months annually (equivalent to 35-40 cow/calf pairs, on
average, year round.).
Selection Process
There was significant interest in the property from grazing operators. A mandatory pre-bid site
visit drew 9 prospective tenants. The District received 2 written proposals that were reviewed
and rated by a scoring panel which included POST’s Director of Land Stewardship and District
staff from the Natural Resources, Operations, and Real Property Departments. The panel
recommended interviews with both applicants, consisting of both an initial interview at the
District office and a second interview as part of a site visit to a property managed by the
applicant. This second interview evaluated the applicant’s understanding and willingness to
conduct their grazing activities in a manner that will enhance the natural resource values,
promote maintenance and improvements to the property, and work with the District to achieve
recreational and resource management goals. The selection process used a rigorous scoring
system that assigned value to various goals and concerns outlined in the RFP, including
applicants’ experience, capacity, history, and knowledge, with an emphasis on natural resource
management issues. The table below presents the ranking of applicants based on their proposals,
interviews and site inspections:
Table 1: Ranking of Applicants
Rank Applicant Location Total Score
(1250 pts
possible)
1 Bar DX Livestock (Ronnie & Bartley Seever) Castro Valley, CA 927 pts.
2 JK Land and Cattle (Josh Peixoto) Castro Valley, CA 499 pts.
R-15-114 Page 3
The District’s Grazing Management Policy establishes the goal to:
“Manage District land with livestock grazing that is protective of natural
resources and that is compatible with public access; to maintain and enhance the
diversity of native plant and animal communities, manage vegetation fuel for fire
protection, help sustain the local agricultural economy, and preserve and foster
appreciation for the region’s rural agricultural heritage.”
Bar DX Livestock has demonstrated significant skills and experience managing similarly sized
grazing leases. They have worked with multiple regulatory agencies on the management of
mitigation lands where they have completed similar infrastructure projects, and have worked
with private partners to manage a mitigation bank with sensitive species and habitats with cattle
grazing. They have extensive experience managing cattle grazing in steep, remote terrain similar
to conditions found at Mindego Hill. Bar DX Livestock has overseen grazing operations on a
number of public lands owned by the East Bay Regional Park District including managing cattle
around multiple facets of public recreation.
FISCAL IMPACT
The District lease rate for grazing properties is calculated by multiplying the number of Animal
Unit Equivalents (AUE) grazing on the property by the total number of months grazed for the
season/year to obtain the total Animal Unit Months (AUM). The AUMs utilized are then
multiplied by the current AUM rate to determine the total lease fee for the year. The FY2015-16
fair market value AUM rate utilized by the District is $26.20 per AUM.
The estimated initial lease rate for the Mindego Ranch is as follows:
Ranch AUM AUM Rate (2015) Annual Lease Fee
Mindego 480 $ 26.20 $ 12,576
BOARD COMMITTEE REVIEW
The full Board of Directors approved the amendment to the Russian Ridge Open Space Preserve
Use and Management Plan in January of 2014 (see Report R-14-21), which included the
reintroduction of grazing to this property.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Additionally, persons on the interested
parties for the District’s Coastal projects were also notified.
CEQA COMPLIANCE
The Mindego Use and Management Plan and associated CEQA review, which included grazing
(infrastructure and operation), were approved by the Board on January 22, 2014 (see R-14-21).
Regulatory agency consultation authorizing grazing as a recovery action for SFGS at Mindego
Ranch was authorized by the USFWS in a Recovery Permit issued on July 22, 2014 and by the
CDFW in a Memorandum of Understanding issued December 10, 2014.
R-15-114 Page 4
NEXT STEPS
Board adoption of this item will conclude the Request for Proposals process for the Mindego Hill
grazing lease. The General Manager will proceed to negotiate and execute a long term grazing
lease with Bar DX Livestock.
Attachments:
1. Mindego Hill Regional Map
2. Mindego Hill Grazing Infrastructure and Pasture Map
Responsible Department Head:
Kirk Lenington, Natural Resources Manager
Prepared by:
Clayton Koopmann, Rangeland Ecologist
Graphics prepared by:
Michele Childs
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R-15-124
Meeting 15-22
August 26, 2015
AGENDA ITEM 7
AGENDA ITEM
Amend the District’s Classification and Compensation Plan
GENERAL MANAGER’S RECOMMENDATION
Adopt a resolution adding the following three new classifications to the District’s Classification
and Compensation Plan: Chief Financial Officer/Administrative Services Director, Engineering
and Construction Department Manager, and Information Systems and Technology Manager.
SUMMARY
The Board of the Directors (Board) approved new positions in the Fiscal Year (FY) 2015-16
budget on March 25, 2015. Most of the new positions were added to increase the delivery of key
projects funded through the passage of Measure AA and are consistent with the
recommendations of the Financial and Operational Sustainability Model (FOSM) Study. The
FOSM study, which the Board accepted on May 27, 2015, recommended adding new priority
positions to bring about important organizational structure changes as the District pursues
effective and efficient implementation of Measure AA projects.
The General Manager recommends approving new class specifications and compensation for the
above three key positions. Although preparation for recruitment of these positions is underway,
the class specifications and compensation are required to be approved by the Board before the
recruitments can commence.
DISCUSSION
The Midpeninsula Regional Open Space District (District) annually adopts an Action Plan and
Budget which details all the projects and key initiatives the District will pursue and dedicates
related staff and financial resources. Recognizing an aggressive Measure AA projects-focused
workload on top of continuing ongoing programs and services, and anticipating priority
recommendations from the FOSM Study, the Board approved five new positions at FY2014-15
mid-year budget review and nine additional positions in the FY2015-16 budget. Several of these
position recruitments have been completed (two Measure AA-focused Capital Project Managers,
an Integrated Pest Management Coordinator, and an Open Space Technician), and others are
underway.
Based on key recommendations from the FOSM Study focused on beginning the organizational
transformation to effectively and efficiently deliver Measure AA projects, The General Manager
R-15-124 Page 2
recommends Board approval of classifications and compensation for the Chief Financial
Officer/Administrative Services Director, Engineering and Construction Department Manager,
and Information Systems and Technology Manager. The new classification of
CFO/Administrative Services Manager (CFO) will strengthen the District’s administrative
infrastructure and align Finance and Administrative Services under a higher level of executive
oversight; the new Information Systems and Technology Manager will lead the charge to
improve and centralize information systems and technology; and the new Engineering and
Construction Manager will provide leadership over a new department that is critical to the
overall success and completion of the multiple priority projects for the District. More details
about each of these recommended classifications are provided below.
Chief Financial Officer (CFO)/Director of Administrative Services
The District’s finance management and systems have evolved and expanded with the
implementation of the enterprise resource planning software (the Integrated Accounting and
Financial System, IAFS) and other changes made in efforts to improve and steam line business
processes. The District has also added more highly qualified and skilled finance staff and set up
new financial systems and processes that are critical to the success of Measure AA
implementation. The District has a need for higher level of expertise and management of the
financial division and a full-time finance professional well-versed in public accounting best
practices, technology and business operations.
The (CFO)/Director of Administrative Services (CFO) is an executive level position which will
be responsible for the realigned administrative services functions, with the ability to provide
financial and administrative services experience and leadership. This new executive-level
classification will oversee three divisions: Finance, Information Systems and Technology (IST)
and Human Resources (HR). The position will report to the General Manager and will work
closely with the Controller to direct and provide high level strategic financial analysis,
forecasting, modeling, budget performance evaluations and improvement recommendations. The
CFO will also direct strategic planning and implementation of information systems and
technology, improve and streamline work processes and maximize business processes. This
position will direct the coordination and tracking of human resources needs, employee
development and training, work performance management and assist with labor relations and
negotiations. This key position will strengthen the District’s capacity to accomplish new levels of
complexity in financial activities and maintain stability during anticipated future growth and
expansion of the District.
Information Systems and Technology Manager
This new position will provide greater leadership and strategic direction regarding information
technology and systems needs, priorities and solutions, including a District-wide GIS function.
The geographic information system (GIS), which is now housed in the Planning Department,
will be integrated with the Information Technology Service group to create a new division, the
Information Systems and Technology Division. In the past few years it has become more
challenging for the existing IT Service group to provide the necessary support and deliverables to
the District. The IT Service group consists of an IT Administrator, IT Technician and a part-time
Intern position, which is currently vacant. Considering the anticipated growth of the District and
ongoing changes in technology, the need for additional IT leadership and support staff is mission
R-15-124 Page 3
critical. The Information Systems Technology Manager is a new position to directly oversee the
expansion of this division and bring technology support and maintenance to an appropriate level.
The position would ensure that new systems are well integrated and account for future needs,
growth and expected advances in technology in a cost-effective manner.
Engineering and Construction Department Manager
Measure AA requires an increase in the number of projects involving engineering and
construction services. The FOSM study recommended that the District increase the project
management capacity with on-staff engineering capability to efficiently and effectively oversee
and manage such projects. The study proposed the creation of a new Engineering and
Construction Department with a new position of Engineering and Construction Manager to
oversee the following project delivery functions: design, permitting and engineering,
construction management and Measure AA project delivery oversight. In creating this position,
the Board authorizes the Engineering and Construction Manager to review and approve proposed
designs and plans for various construction projects on behalf of the District. This new
department will report to the Assistant General Manager for Project Planning and Delivery.
These three management positions are critical at this phase of the District’s development and
essential to the successful implementation of organizational change and future growth.
BOARD COMMITTEE REVIEW
This report was not previously reviewed by a Committee. The Action Plan and Budget
Committee reviewed the budget recommendations that included funding authorization for these
classifications, and the full Board reviewed and approved the FOSM Study that recommended
the organizational need for these classifications.
FISCAL IMPACT
The recommended range and compensation for the Chief Financial Officer
(CFO)/Administrative Services Director based on recent market data is range 59, with an annual
salary of $143,592 to $179,328. The range and salary for this executive level CFO, who reports
directly to the General Manager and oversees three important Divisions within the organization,
is the same as the District’s Assistant General Managers.
The recommended range and compensation for the Information Systems and Technology (IST)
Manager classification is range 48 with an annual salary of $109,764 to $137,076. This range is
7.62% below the District department managers.
The recommended range and compensation for the Engineering and Construction Department
Manager classification is range 51 with an annual salary of $118,128 to $147,528, which is the
range for District department managers.
The resulting cost of these new classifications has been budgeted as part of the annual budget
starting in FY2015-16. If approved, the classification would be in effect as of August 26, 2015.
R-15-124 Page 4
PUBLIC NOTICE
Notice was provided pursuant to the Brown Act. No additional notice is necessary.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
Quality Act (CEQA).
NEXT STEP
If approved the new classifications would take effect August 26, 2015. Job announcements for
the recruitment of these positions will be released as soon as possible, with anticipated filling of
the positions in late 2015 or early 2016.
Attachments:
1. Resolution amending the classification & compensation plan
Responsible Manager:
Kevin Woodhouse, Assistant General Manager
Prepared by:
Candice Basnight, Human Resources Supervisor
Attachment 1
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mgr 1
RESOLUTION NO. 15-__
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING
THE CLASSIFICATION & COMPENSATION PLAN BY ADDING NEW
CLASSIFICATIONS SPECIFICATIONS
WHEREAS, the General Manager has proposed an amendment to the Midpeninsula
Regional Open Space District Classification and Compensation Plan to add the new job
classifications of Chief Financial Officer/Director of Administrative Services, Information
Systems and Technology Manager, and Engineering and Construction Department Manager, and
to add the classification specifications and salary ranges therefore; and
WHEREAS, the Board of Directors having considered such proposals and
recommendations;
NOW, THEREFORE, the Board of Directors of Midpeninsula Regional Open Space
District does hereby resolve as follows:
1. The Classification and Compensation Plan of the Midpeninsula Regional Open Space
District shall be amended by adding the new job classification titles of Chief
Financial Officer/Director of Administrative Services, Information Systems and
Technology Manager, and Engineering and Construction Department Manager and by
adding the classifications specifications and salary range to read as set forth in the
attached exhibits hereto.
2. Except as herein modified, the Classification and Compensation Plan, Resolution No.
15-18 as amended, shall remain in full force and effect.
3. This resolution shall be effective August 26, 2015.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional
Open Space District on _____, 2015, at a regular meeting thereof, by the following vote:
* * * * * * * * * * * * * * * * * * * *
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
Attachment 1
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mgr 2
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify
that the above is a true and correct copy of a resolution duly adopted by the Board of Directors
of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly
held and called on the above day.
District Clerk
Exhibit A
Midpeninsula Regional Open Space District
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_A
CHIEF FINANCIAL OFFICER/DIRECTOR OF ADMINISTRATIVE SERVICES
DEFINITION
Under administrative and policy direction, this position provides senior leadership to program managers
with overall responsibility for Finance and Budget, Information Systems and Technology, and Human
Resources. Represents the District with external governmental agencies and elected officials. Serves as a
key member of the District’s executive leadership team with significant involvement in overall District
planning and management and financial leadership for the organization.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the General Manager. The work provides for a wide variety of independent
decision-making, within legal and general policy and regulatory guidelines. Exercises general direction
and supervision over supervisory, professional, technical, and administrative support staff through
subordinate levels of management and supervision.
CLASS CHARACTERISTICS
This at will, executive management classification serves at the pleasure of the General Manager and
oversees, directs, and participates in all administrative services activities, including short- and long-term
planning, development, and administration of policies, procedures, and services. This position oversees
the financial management of the District and provides assistance to the General Manager in a variety of
administrative, coordinative, analytical, and liaison capacities. Successful performance of the work
requires knowledge of public finance and policy; District functions and activities, including the role of the
Board of Directors; and the ability to develop, oversee, and implement projects and programs in a variety
of assigned areas, including management of the District’s finance, human resources and information
systems and technology. The incumbent is accountable for accomplishing departmental planning and
operational goals and objectives and for furthering the District’s mission, goals, and objectives within
general policy guidelines.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
Serves as an executive-level manager, directly supervising program managers who exercise
specialized responsibilities for: finance, human resources, and information systems and technology.
Oversees all District financial activities, ensuring the development and administration of appropriate
accounting policies, financial planning, financial forecasting and reporting systems.
Performs and assists other departments in performing project cost estimating and cost accounting.
Oversees all District human resources activities; may serve as labor negotiator for the District and
may assist in resolving employee relations issues.
Oversees District-wide Information Systems, including GIS
Oversees the development, support and maintenance of the District’s information technology, multi-
media and telecommunications systems.
Assumes overall responsibility for managing the District’s Operating and Capital Improvement
Budgets and develops, justifies and defends proposed budget submissions.
CFO/Director of Administrative Services
Page 2 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_A
Oversees activities in preparation for the annual District financial audit and other specialized audits.
Undertakes Bond Management activities, including serving in the capacity of Disclosure Coordinator,
pursuant to District Policy 3.06 Chapter 3 – Fiscal Management -- Initial and Continuing Disclosures
Relating to Bond Issuances.
Oversees the preparation and presentation of cost accountability reports for the Bond Oversight
Committee, Board of Directors, and other public
Develops and directs the implementation of goals, objectives, policies, procedures and work standards
for the department and District-wide; monitors changes in laws, regulations and technology;
implements policy and procedural changes as required.
Conducts a variety of departmental, organizational and operational studies and investigations;
recommends strategies and options to the General Manager.
Prepares Requests for Proposals and Requests for Qualifications for a variety of projects and
negotiates and administers contracts.
Assists in resolving inter-departmental problems and coordinates with other department heads on
inter-departmental problems and issues.
Provides highly responsible and complex staff assistance to the General Manager and Board of
Directors and works closely with the Assistant General Manager(s)
Works closely with the Public Affairs Department on the development and dissemination of public
information related to the District’s use of and accountability for Bond funds.
May chair or serve on key management work groups that provide critical input to the General
Manager and/or Board of Directors on long-term operational and financial plans and strategies;
Provides technical expertise on assigned functional areas and assigned special projects.
QUALIFICATIONS
Knowledge of:
Principles and practices of special district finance, including investment, treasury, bond management,
governmental accounting, auditing and reporting functions, budget development, administration and
accountability.
Administrative principles and practices, including goal setting, program development,
implementation, and evaluation.
Public agency annual work plan and budget development, contract administration, District-wide
administrative practices, and general principles of risk management related to the functions of the
assigned area.
Organizational and management practices as applied to the analysis and evaluation of projects,
programs, policies, procedures, and operational needs; principles and practices of special district
administration.
Principles and practices of employee supervision, including work planning, assignment, coaching,
mentoring, review and evaluation, and discipline.
Principles and practices of human resources management in a special district setting including
recruitment and selection, job analysis, classification, compensation and benefit analysis, employee
and labor relations and labor negotiations.
Principles, practices, and procedures related to public agency record keeping.
Applicable local, state, and federal laws, regulatory codes, ordinances, and procedures relevant to
assigned area of responsibility.
Methods and techniques for the development of presentations, business correspondence, and
information distribution; research and reporting methods, techniques, and procedures.
Modern office practices, methods, and computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for effectively representing the District in contacts with governmental agencies,
community groups, and various business, professional, educational, regulatory, and legislative
CFO/Director of Administrative Services
Page 3 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_A
organizations.
Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and District staff.
Ability to:
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls
for assigned program areas.
Provide strategic and professional leadership and direction for assigned programs.
Prepare and administer large and complex annual work plans and budgets; perform bond issuance and
maintenance tasks; allocate limited resources in a cost effective manner.
Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules,
regulations, policies, and procedures.
Plan, organize, direct, and coordinate the work of supervisory, professional, technical, and
administrative support personnel; delegate authority and responsibility.
Select, train, motivate, coach, mentor and evaluate the work of staff and train staff in work
procedures.
Analyze and streamline existing procedures and research, analyze, and evaluate new service delivery
methods, procedures, and techniques.
Effectively administer special projects with contractual agreements and ensure compliance with
stipulations; effectively administer a variety of administrative services programs.
Conduct effective negotiations and effectively represent the District and assigned programs in
meetings with governmental agencies, contractors, vendors, and various businesses, professional,
regulatory, and legislative organizations.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
Establish and maintain a variety of filing, record keeping, and tracking systems.
Operate modern office equipment including computer equipment and specialized software
applications programs.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;
organize own work, set priorities, and meet critical time deadlines.
Communicate effectively in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to a Bachelor’s degree from an accredited college or university with major coursework in
public administration, business administration, finance, accounting, economics, information technology,
human resources or a closely related field and five (5) years of experience at the department director
level. A master’s degree and public sector experience are desirable.
Licenses and Certifications:
Possession of a valid California Driver’s License.
CFO/Director of Administrative Services
Page 4 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_A
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to operate a motor vehicle, and to visit various District and meeting sites. This is primarily a
sedentary office classification although standing in work areas and walking between work areas may be
required.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
EFFECTIVE: August 2015
REVISED:
FLSA: Exempt
Exhibit B
Midpeninsula Regional Open Space District
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_B
INFORMATION SYSTEMS AND TECHNOLOGY MANAGER
DEFINITION
Under general direction, plans, directs, coordinates, participates and supervises District-wide information
systems and technology operations. Coordinates and addresses the information systems and technology
needs of other District departments. Drives innovation, performs system analysis, and oversees the
maintenance of technology tools for the District.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Chief Financial Officer/Director of Administrative Services.
The work provides for a wide variety of independent decision-making, within legal and general policy
and regulatory guidelines. Exercises direction and supervision over technical staff.
CLASS CHARACTERISTICS
This is a Division Manager classification that oversees, directs, and participates in all activities of the
Information Systems and Technology (IST) Division, including short- and long-term IST strategic
planning, project and budget management, contract negotiations and management. This class provides
assistance to staff across all departments. Successful performance of the work requires significant
knowledge of a broad range of technology and information systems, and the ability to develop, oversee,
and implement projects and programs across all departments. Responsibilities include the oversight of day
to day operations of information technology systems which include, but are not limited to, operating
systems software for PC environments, network management, GIS, internet and intranet applications,
multi-media and telecommunications. The incumbent will act as the District's primary
professional/technical expert in the areas of assignment. The incumbent is accountable for accomplishing
division planning and operational goals and objectives and for furthering the District’s mission, goals, and
objectives within general policy guidelines.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
Assigns, schedules, and supervises the work of the Information Systems and Technology Division
including but not limited to financial management, work order and project management, network
management, PC applications, programming, website, document management, human resource,
payroll, and geographical information systems and multi-media communications.
Implements and updates an information systems and technology strategic plan.
Confers and builds consensus with other departmental representatives to determine system functions,
procedures, desired results and problem definitions.
Manages information technology infrastructure, architecture, systems, networks, software and
resources across multiple departments and platforms.
Oversees the development of standards, procedures and practices.
Performs administrative duties including budget preparation, employee selection, training and
evaluation.
Information Systems and Technology Manager
Page 2 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_B
Develops work performance standards, analyzes workload needs and prepares preliminary budget
expenditure and staff allocations.
Provides for training and development of self, Division staff and other District staff.
Maintains accurate and up-to-date database system documentation and operating procedures.
Evaluates the effectiveness of existing services and operations.
Responsible for the performance, safety and security of the organization's information systems and
technology, including establishment of data standards and security procedures for both software and
physical protection.
Analyzes, evaluates and selects vendor-supplied software and hardware products; recommends and
coordinates acquisitions, installations and use.
Prepares and administers requests for proposals and bids and negotiates contracts.
Selects and monitors contractor and consultant performance.
Makes recommendations to management about technology solutions.
Coordinates the work of the division with that of other departments.
Implements business continuity and disaster recovery plans
Ensures employee compliance with applicable of safety rules and regulations.
QUALIFICATIONS
Knowledge of:
Personnel management, supervision and training.
Public agency budget preparation and contract negotiations and administration.
Systems analysis principles and techniques.
Project planning and management.
Information Technology Systems security.
District policies and procedures.
Techniques for providing a high level of customer service by effectively dealing with vendors,
contractors, and District staff.
Local and wide area networking technology and design concepts.
Principles, practices and procedures for managing multiple platforms and operating system
environments.
Functions, operations, and capabilities of computers and related information systems and data entry
equipment.
Functions, operations and capability of multi-media and telecommunications systems.
Ability to:
Design and implement new systems and procedures for information technology applications.
Research and prepare implementation plans to apply new technology.
Direct and coordinate information technology activities.
Supervise, select and train employees.
Effectively administer special projects with contractual agreements and ensure compliance with
stipulations.
Effectively administer a variety of operations, programs and administrative activities.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare
effective technical staff reports.
Trouble shoot problems and identify feasible, cost effective solutions for their resolution.
Prioritize and manage a variety of projects and multiple tasks in an effective and timely manner;
organize own work and meet critical time deadlines.
Information Systems and Technology Manager
Page 3 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_B
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal
guidelines.
Establish, maintain, and foster positive and effective working relationships with those contacted in the
course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in
computer science, information systems, business administration, public administration, mathematics, or a
related field and five (5) years of increasingly responsible information systems and technology
programming, computer operations, networking, or related experience including three years’
responsibility in a supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a
computer, to operate a motor vehicle, and to visit various District and meeting sites. This is primarily a
sedentary office classification although standing in and walking between work areas may be required.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions,
and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or
public and private representatives in interpreting and enforcing departmental policies and procedures.
EFFECTIVE: AUGUST 2015
REVISED:
FLSA: Exempt
Exhibit C
Midpeninsula Regional Open Space District
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_C
ENGINEERING AND CONSTRUCTION DEPARTMENT MANAGER
DEFINITION
Under administrative and policy direction, plans, organizes, manages and oversees all functions and
activities of the Engineering and Construction Department, including project design, management, and
contract administration for the design, construction and modification of a variety of buildings, drainage,
hardscape, and various other preserve infrastructure projects; reviews and approves proposed designs and
plans for various construction projects on behalf of the District; coordinates assigned activities with and
fosters cooperative working relationships among other District departments, officials, outside agencies,
and the public; provides highly responsible and complex professional assistance to the General
Manager’s Office in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Assistant General Manager, Project Planning and Delivery and
provides regular project updates to the General Manager. The work provides for a wide variety of
discretion and considerable independent decision-making, within legal and general policy and regulatory
guidelines. Exercises general direction and supervision over technical staff and ensures quality and
timeliness of contractors’ work products.
CLASS CHARACTERISTICS
This at-will Department Manager classification serves at the pleasure of the General Manager and
oversees, directs, and participates in all activities of the Engineering and Construction Department,
including short- and long-term project prioritization, project and budget management, and permitting and
contract negotiations. Successful performance of the work requires significant knowledge of a broad
range of building and park infrastructure projects and the ability to adapt to and effectively work in a wide
variety of terrain, including mountainous, rural, open space with varying site and natural resource
conditions. The incumbent must have a strong working knowledge of CEQA and have the ability to work
in sensitive habitats, ensuring positive public perception and species protection. The incumbent will act as
the District's primary professional/technical expert in the areas of assignment. The incumbent is
accountable for accomplishing project planning and operational goals and objectives for the department,
and for furthering the District’s mission, goals, and objectives within general policy guidelines.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different
positions and to make reasonable accommodations so that qualified employees can perform the essential
functions of the job.
Plans, organizes, assigns, manages and evaluates the activities of the Engineering and Construction
Department.
Manages department personnel, consultant and contract resources.
Leads, directs, monitors and evaluates department staff and provides for their training and
professional development.
Administers implementation of annual and multi-year Capital Improvement Plans; develops scope,
budget, funding and schedule for each project.
Engineering and Construction Department Manager
Page 2 of 4
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Oversees the preparation of Requests for Proposals and Requests for Qualifications for consultants
and contractors; negotiates final agreements.
Manages project budgets; negotiates and prepares change orders for construction projects.
Reviews and checks road, sewer, water system, landscape, trail, irrigation and building plans and soils
reports; assures compliance with conditions of approval, mitigating and monitoring, and District
standards.
Clarifies roles and responsibilities of department staff in meeting goals and facilitates goal setting,
scheduling and monitoring of projects.
Participates in the design, administration, construction and inspection of a wide range of significant
and complex building and preserve infrastructure projects.
Reviews and approves technical reports, designs, and contract documents to assure adequacy,
compliance with District standards, constructability, cost efficiency, and compatibility with the
general character and site conditions of District-owned lands.
Coordinates design work with consultants and external agencies to assure an orderly design process
and to obtain necessary approvals and permits from other agencies.
As needed, reviews daily inspection reports, soils and compaction reports, and other technical
documents.
Prepares and administers the department's budget, including forecasting of funds needed for staffing,
equipment, materials and supplies.
Prepares and/or directs preparation of analyses, reports and correspondence.
Advises the public about issues related to project design, schedule, environmental issues, cost and
related issues; resolves sensitive and controversial issues.
Prepares and presents staff reports and other necessary communications.
Provides regular project updates to the General Manager.
QUALIFICATIONS
Knowledge of:
Engineering principles, practices and applications.
Principles and practices of project management.
Contemporary computer programs used for project design, scheduling, tracking, way-finding and
geo-referencing, and other applications.
Principles and practices of program development and administration.
Principles and practices of contract administration and negotiation.
Operations, services, policies and procedures of the District.
Principles, methods and techniques of effective leadership and management.
Principles of business writing and report preparation.
Principles and practices of budget preparation and administration.
Principles of supervision, training and performance evaluation.
Pertinent federal, state and local laws, codes and regulations, including public contract and bidding
requirements.
Ability to:
Oversee and manage an engineering department and assigned staff.
Set priorities and exercise sound, independent judgment.
Work with internal and external customers to effectively accomplish the objectives of the department
and the District.
Negotiate, prepare and administer complex agreements.
Select, supervise, train and evaluate staff.
Participate in the development and administration of department goals, objectives and procedures.
Engineering and Construction Department Manager
Page 3 of 4
Resolutions/2015/15-__Amend CCP_CFO, IST Mgr, Cons Dept Mg_EX_C
Effectively administer budget, personnel and administrative issues.
Prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, anticipate consequences of proposed actions and
implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Interpret, explain and enforce District policies and procedures.
Interpret and apply federal, state and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and
abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in
civil or structural engineering, architecture, landscape architecture, construction management, business
administration, or a related field and five (5) years of increasingly responsible experience, including three
years’ responsibility in a managerial capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License.
A Professional License in Engineering, Architecture or Landscape Architecture in the State of
California is desirable.
PHYSICAL DEMANDS
Must possess mobility to work in field and office settings and use standard office equipment, including a
computer, to operate a motor vehicle, and to visit various District and meeting sites. This classification
works in the office a significant amount of the time, but should also be able to stand and have mobility to
walk and physically maneuver in a wide variety of terrains, including steep hills, uneven ground, narrow
trails and on undeveloped land that may be covered by underbrush, trees, and other vegetation.
ENVIRONMENTAL ELEMENTS
Employees work in office and field environments with moderate to loud noise levels, controlled and
uncontrolled temperature conditions, exposure to a variety of climate conditions and some possible direct
exposure to hazardous physical substances. Employees may interact with upset staff and/or public and
private representatives in interpreting and enforcing departmental policies and procedures.
EFFECTIVE: AUGUST 2015
REVISED:
FLSA: Exempt
Time
Minimum Maximum Minimum Maximum Minimum Maximum Base
Seasonal Open Space Technician 18.946 23.654 3,284 4,100 39,408 49,200 Part-time
Seasonal Ranger Aide 18.946 23.654 3,284 4,100 39,408 49,200 Part-time
Seasonal Ranger 24.179 30.190 4,191 5,233 50,292 62,796 Part-time
Farm Maintenance Worker 26.019 32.492 4,510 5,632 54,120 67,584 Full-time
Open Space Technician*26.019 32.492 4,510 5,632 54,120 67,584 Full-time
Administrative Assistant 26.660 33.283 4,621 5,769 55,452 69,228 Full-time
Accounting Technician 27.981 34.944 4,850 6,057 58,200 72,684 Full-time
Human Resources Technician 27.981 34.944 4,850 6,057 58,200 72,684 Full-time
Lead Open Space Technician*28.690 35.827 4,973 6,210 59,676 74,520 Full-time
GIS Technician 28.690 35.827 4,973 6,210 59,676 74,520 Full-time
Volunteer Program Lead 28.690 35.827 4,973 6,210 59,676 74,520 Full-time
Risk Management Coordinator 29.383 36.698 5,093 6,361 61,116 76,332 Full-time
Senior Administrative Assistant 29.383 36.698 5,093 6,361 61,116 76,332 Full-time
Ranger 30.121 37.615 5,221 6,520 62,652 78,240 Full-time
Public Affairs Program Coordinator 30.121 37.615 5,221 6,520 62,652 78,240 Full-time
Information Technology Technician 30.121 37.615 5,221 6,520 62,652 78,240 Full-time
Senior Accounting Technician 30.854 38.533 5,348 6,679 64,176 80,148 Full-time
Equipment Mechanic/Operator 31.627 39.496 5,482 6,846 65,784 82,152 Full-time
Lead Ranger 31.627 39.496 5,482 6,846 65,784 82,152 Full-time
Executive Assistant 31.627 39.496 5,482 6,846 65,784 82,152 Full-time
Real Property Specialist I 32.400 40.454 5,616 7,012 67,392 84,144 Full-time
Resource Management Specialist I 33.208 41.463 5,756 7,187 69,072 86,244 Full-time
Planner I 33.208 41.463 5,756 7,187 69,072 86,244 Full-time
Docent Program Manager 34.021 42.479 5,897 7,363 70,764 88,356 Full-time
Volunteer Program Manager 34.021 42.479 5,897 7,363 70,764 88,356 Full-time
Planner II 34.869 43.540 6,044 7,547 72,528 90,564 Full-time
Management Analyst I 34.869 43.540 6,044 7,547 72,528 90,564 Full-time
Accountant 34.869 43.540 6,044 7,547 72,528 90,564 Full-time
Resource Management Specialist II 36.606 45.721 6,345 7,925 76,140 95,100 Full-time
Public Affairs Specialist 36.606 45.721 6,345 7,925 76,140 95,100 Full-time
Community Outreach Specialist 36.606 45.721 6,345 7,925 76,140 95,100 Full-time
Training and Safety Specialist 38.435 48.000 6,662 8,320 79,944 99,840 Full-time
Real Property Specialist II 38.435 48.000 6,662 8,320 79,944 99,840 Full-time
Management Analyst II 38.435 48.000 6,662 8,320 79,944 99,840 Full-time
31
31
33
33
33
35
35
35
31
25
25
26
27
27
27
28
29
29
30
30
25
6
19
19
20
22
22
23
23
23
24
24
6
16
Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2015/2016 - Effective 08/26/2015
Last revised: 7/22/2015, 7/01/2015, 2/12/2015, 1/19/2015, 7/01/2014
Classification Title
Step Hourly Range $Monthly Range $Annual Range $
Range #
Exhibit D
Time
Minimum Maximum Minimum Maximum Minimum Maximum BaseClassification Title
Step Hourly Range $Monthly Range $Annual Range $
Range #
Supervising Ranger 38.435 48.000 6,662 8,320 79,944 99,840 Full-time
Maintenance, Construction & Resource
Supervisor 38.435 48.000 6,662 8,320 79,944 99,840 Full-time
Website Administrator 39.381 49.177 6,826 8,524 81,912 102,288 Full-time
Information Technology Administrator 39.381 49.177 6,826 8,524 81,912 102,288 Full-time
Planner III 42.381 52.921 7,346 9,173 88,152 110,076 Full-time
GIS Administrator 43.413 54.219 7,525 9,398 90,300 112,776 Full-time
Senior Real Property Specialist 43.413 54.219 7,525 9,398 90,300 112,776 Full-time
Senior Accountant 44.498 55.575 7,713 9,633 92,556 115,596 Full-time
Senior Management Analyst 44.498 55.575 7,713 9,633 92,556 115,596 Full-time
District Clerk 44.498 55.575 7,713 9,633 92,556 115,596 Full-time
Media Communications Supervisor 45.583 56.925 7,901 9,867 94,812 118,404 Full-time
Senior Resource Mgmt Specialist 45.583 56.925 7,901 9,867 94,812 118,404 Full-time
Area Superintendent 46.725 58.356 8,099 10,115 97,188 121,380 Full-time
Human Resources Supervisor 46.725 58.356 8,099 10,115 97,188 121,380 Full-time
Senior Planner 46.725 58.356 8,099 10,115 97,188 121,380 Full-time
Assistant General Counsel I 50.256 62.769 8,711 10,880 104,532 130,560 Full-time
Assistant General Counsel II 52.771 65.902 9,147 11,423 109,764 137,076 Full-time
Information Systems & Technology
Manager 52.771 65.902 9,147 11,423 109,764 137,076 Full-time
Administrative Services Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Engineering & Construction Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Natural Resources Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Operations Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Planning Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Public Affairs Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Real Property Manager 56.792 70.927 9,844 12,294 118,128 147,528 Full-time
Assistant General Manager 69.035 86.215 11,966 14,944 143,592 179,328 Full-time
Chief Financial Officer/Director of
Administrative Services 69.035 86.215 11,966 14,944 143,592 179,328 Full-time
* OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A.
Board Appointee Group
Compensation
Hourly
Salary
Monthly
Salary
Annual
Salary
Effective
Date
Last
Revised
General Manager $104.001 $18,027 $216,323 4/1/2014 2/12/2015
Controller - Part-time position $86.833 $15,051 $180,612 4/1/2015 8/12/2015
General Counsel $101.996 $17,679 $212,152 4/1/2015 8/12/2015
59
51
59
48
51
51
51
51
51
48
51
46
39
40
40
41
41
41
42
42
43
43
43
36
35
35
36
Exhibit D
R-15-128
Meeting 15-20
August 26, 2015
AGENDA ITEM 8
AGENDA ITEM
Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee
General Manager
BOARD APPOINTEE EVALUATION COMMITTEE’S RECOMMENDATIONS
As a result of the Board’s evaluation of the performance of the District’s Board Appointees for
Fiscal Year 2014-15, the Board Appointee Evaluation Committee recommends the following
compensation adjustments for the General Manager for Fiscal Year 2015-16: Adjust the General
Manager’s base salary upward to $235,792, plus a one-time bonus of $10,816.
The Board Appointee Evaluation Committee recommends the adoption of a resolution approving
the salary adjustments set out in Recommendations and authorizing the Board President to
execute a revised Board Appointee Employment Agreement.
DISCUSSION
The Board Appointee Evaluation (BAE) Committee was established to conduct the evaluation
process for its Appointees. The BAE Committee was instructed to serve as the District’s
negotiator and met with the Board Appointees to discuss their performance and compensation.
The Board has three appointees: the General Manager, the Controller, and the General Counsel.
The Board, working through the BAE Committee, implemented this process and completed this
year’s annual evaluation of the performance of the General Manager, during several meetings in
June through August, 2015.
The Board was very pleased with his performance during the last fiscal year and resulting
success of District programs and projects carried out as part of his duties. The accomplishments
for FY2014-15, upon which the evaluation was based, were described in detail in the Year-End
Review of the FY2014-15 Action Plan. Further evaluation comments from the BAE Committee
and the full Board were provided to and summarized in the attached resolution. Based on his
performance evaluation in FY2014-15, the BAE Committee recommends providing the General
Manager compensation noted above.
Also working through the BAE, the Board negotiated new employment agreements with the
three appointees, updating the compensation and benefit information, and making other changes
to reflect the Board’s efforts to continue to strive for best practices in management of appointed
employees.
R-15-128 Page 2
BOARD COMMITTEE REVIEW
The recommended performance review and salary adjustments were thoroughly reviewed by the
Board Appointee Evaluation Committee, prior to review by the Board.
FISCAL IMPACT
For the General Manager: Total of the annual salary plus adjustment = $235,792 with a one-time
5% bonus of $10,816.
PUBLIC NOTICE
All public noticing requirements of the Brown Act have been met. No additional notice is
necessary.
CEQA COMPLIANCE
This item is not subject to the California Environmental Quality Act (CEQA).
NEXT STEPS
If approved, the compensation adjustments and merit bonuses will be implemented as set out in
the Resolutions attached, and the employment agreements will go into effect immediately.
Attachments:
1. Resolution Approving Salary Adjustment and Revised Employment Agreement for General
Manager
2. General Manager Employee Agreement
Submitted by: Board Appointee Evaluation Committee
Director Kishimoto
Director Harris
Director Siemens, Chair
Resolutions/2015/15-__GM Salary 1
RESOLUTION NO. 15-__
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING A
REVISED EMPLOYMENT AGREEMENT FOR THE DISTRICT
GENERAL MANAGER
WHEREAS, effective July 8, 2009, the Board of Directors of the Midpeninsula Regional
Open Space District entered into a District General Manager Employment Agreement
(“Agreement”) with Stephen E. Abbors, employing him as the District's General Manager; and
WHEREAS, the Agreement provides for an annual review of the General Manager’s
performance and determination of meritorious pay, which the Board has completed; and
WHEREAS, the General Manager’s leadership was critical to passage of Measure AA.
His actions starting prior to and during this evaluation period are seen by the Board as leading to
many of last year’s successes. His actions included strategic visioning, enhanced relationships
with partner agencies, key staff hiring choices focusing on excellence and energy, excellent
choices in Assistant General Manager support, innovative internal assignments and teams, and
focus on gaining public support. His look-ahead changes instituted to support our new direction
after the passage of Measure AA (“MAA”) include:
1. Revising the financial model;
2. Scoping and prioritizing a much larger capital program to meet GO bond
requirements;
3. Restructuring the organization with well-versed consulting help, and, importantly,
involving staff;
4. Preparing the District for labor negotiations.
Each was accomplished while existing programs and services continued within capacity limits.
This required incredible effort by him and his staff. Ten MAA projects were completed last year
and 13 were started and are underway. All performance standards for the year were met, as were
critical deadlines. His personal level of effort remained consistent and focused on outcomes.
WHEREAS, the Board, based on its annual review of the General Manager’s
performance, in recognition of his outstanding performance during Fiscal Year 2013-2014
desires to grant the General Manager a 4.0 percent adjustment to bring his base salary closer to
the comparable median, and an additional 5.0 percent raise to bring his base salary to $235,792,
along with a one-time meritorious bonus of 5 percent ($10,816); and
WHEREAS, the Board and General Manager have agreed on a revised Employment
Agreement to incorporate previous amendments, reflect currently accepted formats, and the
increased compensation.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District does grant the General Manager by adoption of this
resolution an adjustment to his base salary up to $235,792 retroactive to April 1, 2015 for Fiscal
Attachment 1
Resolutions/2015/15-__GM Salary 2
Year 2015-16, a one-time meritorious bonus of 5 percent ($10,816), and authorizes the President
of the Board of Directors or other authorized Board Officer to execute a revised District General
Manager Employment Agreement.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space
District on _____, 2015, at a Regular Meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the
above is a true and correct copy of a resolution duly adopted by the Board of Directors of the
Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and
called on the above day.
District Clerk
Attachment 1
DISTRICT GENERAL MANAGER EMPLOYMENT AGREEMENT
This Employment Agreement (“Agreement”) is made this ____ day of __________ 2015, by and
between Midpeninsula Regional Open Space District, a California public entity (“District”), and
Stephen E. Abbors (“Abbors” or “General Manager”).
WHEREAS, the District engaged Abbors as its General Manager under a contract entered into
on or about February 27, 2008, which contract continues in force as of the date of entry into this
contract; and
WHEREAS, in the time that has passed since entry into the existing contract, the Board of
Directors (“Board”) for the District and Abbors have agreed to a series of compensation and
benefits changes, which are reflected in the District’s records but not in the employment contract,
rendering it out-of-date;
WHEREAS, with this new contract the District wishes to replace and supersede the prior
contract, updating the compensation and benefit information, and to make other changes to
reflect the Board’s efforts to continue to strive for best practices in management of appointed
employees.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Appointment of District General Manager
The District’s Board of Directors (hereinafter Board) hereby enters into this Agreement
with Abbors to continue in the position of General Manager of the District. The parties
to this Agreement are the District, through its Board, and Abbors.
2. Essential Powers and Duties
A) The General Manager’s powers and duties shall be:
1) As specified in Sections 5538 and 5549 of the Public Resources Code of
the State of California; and
2) As provided in the District Personnel Policies and Procedures Manual
(“Manual”); and
3) Such other duties as the Board of Directors may direct consistent with the
District’s enabling legislation;
B) The General Manager shall attend all regular and special meetings of the District
Board of Directors as needed, and may, when appropriate, delegate this duty to an
Assistant General Manager; and
Attachment 2
District General Manager Page 2
Employment Agreement
The General Manager shall perform his duties and exercise his powers consistent
with due diligence, according to the highest and most professional standards, and
in compliance with all federal, state and local laws, ordinances, rules and
regulations which are applicable to or associated with the performance of such
duties.
3. Compensation and Benefits
A. Salary. As compensation for the services to be performed hereunder, the General
Manager shall receive an annual salary adjustment of nine percent, bringing his
annual base salary to $235,792. The effective date for this adjustment to the
General Manager’s salary will be retroactive to April 1, 2015.
B. Annual Salary Adjustment and Performance Review: The Board shall annually
review the General Manager’s performance pursuant to the Board’s labor policy
“Board Appointee Performance Evaluation Process.” The Board may review
Abbors’ performance at any time as determined necessary and appropriate by the
Board. During the annual performance review, or such other time as determined
appropriate by the Board, either party may propose to modify, amend, or
terminate this Agreement. The Board may consider an annual salary adjustment
for the General Manager. Unless the parties agree otherwise, any such annual
salary adjustment will retroactively apply to the beginning of the District’s fiscal
year.
C. Meritorious Pay: The District may grant the General Manager a meritorious pay
award, ranging from 0% to 5% over and above the General Manager’s annual
base salary. Such meritorious pay shall be based on the Board’s annual review of
the General Manager’s performance and pursuant to the Board’s labor policy
“Board Appointee Performance Evaluation Process” which sets out the conditions
and eligibility for such merit pay and the criteria and objectives to be considered
during the evaluation. Meritorious pay shall not be a salary adjustment, but rather
recognition for performance during the previous year of service.
D. Vacation, Leaves and Holidays. The General Manager shall earn vacation leave
at the rate of a regular full-time employee with 15-19 years of service (equivalent
to 21 days per year) in accordance with the Manual. The General Manager shall
also earn personal, administrative and sick leave at the current rate of accrual for
Department Managers in accordance with the Manual. The General Manager may
elect to cash-out up to eighty (80) hours of accrued vacation leave in any calendar
year. The General Manager will receive District-paid holidays, in accordance
with the Manual.
E. Retirement Plan. The District contracts with the California Public Employees’
Retirement System (CalPERS) to provide its miscellaneous employees the Local
Miscellaneous 2.5% at 55 retirement plan (“the Plan”). The General Manager is
eligible to participate in the Plan. Pursuant to the Board resolution No. 15-14,
Attachment 2
District General Manager Page 3
Employment Agreement
effective February 11, 2015, the District does not pay any portion of the General
Manager’s normal member contribution.
F. Benefit Plans. The District shall pay the full premium for the General Manager,
spouse, and eligible dependents for enrollment in any medical insurance plan
offered by the District. The District shall also provide dental, vision, life
insurance, and other benefits available to management employees in accordance
with the Manual and as approved by the Board of Directors from time to time,
including, but not limited to, participation in the sick leave conversion program.
The District will also provide the cafeteria plan in accordance with Internal
Revenue Code Section 125 as provided in the Manual.
G. Memberships and Conferences. The District shall pay for the General Manager’s
membership and/or participation in organizations and conferences relevant for his
continued professional growth and advancement and/or related to the District’s
business, in addition to any membership payments offered to employees in the
Manual or Administrative Policy (Professional Dues, Membership Program &
Tuition Reimbursement). The District shall reimburse the General Manager for
travel expenses consistent with the District’s travel, lodging, and meal
reimbursement policy.
4. Term of Agreement
Abbors shall begin service under this Agreement on the last date signed below and
this Agreement shall remain in effect up to, and including, the last day of the 2016-
2017 fiscal year, June 31, 2017), or until terminated by either party pursuant to
Section 7 of this Agreement, or modified by mutual written agreement.
The District may elect not to renew this Agreement by providing written notice to the
General Manager one hundred and eighty (180) days prior to the expiration of the
Agreement, including any succeeding term.
Beginning July 1, 2017, and every six (6) month period commencing on the first day
of the succeeding month thereafter, the term of this Agreement shall be automatically
extended by six (6) months, without any action taken by the Parties, unless: A) this
Agreement is otherwise modified by mutual written agreement; B) the District
provides written notice of non-renewal no later than 180 days before the expiration of
the term; or, C) pursuant to Paragraph 7, either party terminates the Agreement. The
terms and conditions of each six-month renewal period shall be the same as those
within this Agreement.
Notwithstanding any other provision, the General Manager shall not be entitled to,
nor receive, any severance pay upon expiration, or the District’s timely notice of non-
renewal, of this Agreement. Expiration by timely notice of non-renewal of the
Agreement shall not constitute an action by the District to terminate the Agreement,
as described in Paragraph 7 of this Agreement.
Attachment 2
District General Manager Page 4
Employment Agreement
5. Termination and Severance Pay
Notwithstanding any other provision, the General Manager is an at-will employee
serving at the pleasure of the District Board of Directors and may be discharged at
any time without cause. There is no express or implied promise made to the General
Manager of continued District employment.
The General Manager may terminate this Agreement upon sixty (60) days’ written
notice to the District. In the event the General Manager resigns or retires, or upon
death, he shall not be entitled to, nor receive, any severance pay as set forth in this
section.
The District may terminate this Agreement by written notice to the General Manager
at any time.
In the event that the District terminates this Agreement for reasons other than cause,
and the Agreement does not otherwise expire, the District shall compensate the
General Manager with severance pay in the amount equal to six (6) months’ base
salary as of the date of termination. This section is intended to comply with Section
53260 et seq. of the California Government Code. This severance payment shall be
made within five (5) days of the effective date of the termination, and is subject to
applicable withholding taxes.
Any severance pay that the General Manager may receive from the District shall be
fully reimbursed to the District if the General Manager is convicted of a crime
involving an abuse of his office or position. This Agreement shall be subject to the
provisions of Government Code sections 53243-53243.4 which require
reimbursement to the District under circumstances stated therein.
If the District determines this Agreement should be terminated for cause, then the
District shall, at any time, provide the General Manager with written notice of
termination that specifies the effective date of the termination. The District shall
provide the general reasons for termination in this notice. The District will not be
required to provide any notice period or pay the General Manager any severance pay
where the District terminates this Agreement for cause. The General Manager will be
provided an opportunity to appeal by asking for a meeting with the Board, which will
be held within 10 days of the General Manager’s request. Said meeting may be in
closed session, unless the General Manager asks that it be in open session. The
Board’s decision on the appeal will be final.
As used in this section, “cause” shall include:
a. Violation of administrative policies and procedures;
b. Abuse of office or position;
c. Theft of District property;
d. Insubordination;
Attachment 2
District General Manager Page 5
Employment Agreement
e. Conviction of a felony, or conviction of a misdemeanor relating to General
Manager’s fitness to perform assigned duties;
f. Unauthorized or excessive absences from the District;
g. Failure to maintain satisfactory working relationships with other employees or
the public;
h. Improper use of District funds;
i. Unauthorized use of District property;
j. Willful misconduct or malfeasance;
k. Any act of moral turpitude or dishonesty;
l. Other failure of good behavior either during or outside of employment such
that General Manager’s conduct causes discredit to the District;
m. Violation of the Political Reform Act; or
n. Violation of Government Code Section 1090.
Termination for cause shall also include an agreement by the District that the General
Manager may resign in lieu of termination for cause.
6. Entire Agreement
This Agreement contains the entire agreement and understanding between the parties.
There are no oral understandings, terms or conditions, and neither party has relied
upon any representation, express or implied, not contained in this Agreement.
7. Effect of Waiver
No waiver by a party of any provision of this Agreement shall be considered a waiver
of any other provision or subsequent breach of the same or of any other provision,
including the time for performance of any such provision. The exercise by a party of
any remedy provided in this Agreement or at law shall not prevent the exercise by
that party of any other remedy provided in this Agreement or at law.
8. Supersedes Prior Agreement
This Agreement supersedes any and all previous employment agreements and
amendments thereto entered into by and between the District and the General
Manager.
9. Amendment
This Agreement cannot be changed or supplemented orally. No amendment,
modification, alteration, or variation in the terms of this Agreement is valid unless
made in writing and signed by both parties.
10. Notices
Any notices to be given by either party to the other shall be made in writing by
personal delivery, or the United States Postal Office via Service Priority Mail
Attachment 2
District General Manager Page 6
Employment Agreement
Express, postage prepaid, with return receipt requested. Notices delivered personally
shall be deemed received as of actual receipt; mailed notices shall be deemed
received as of three days after the date postmarked. Mailed notices shall be addressed
to the respective parties as follows:
To the District: Midpeninsula Regional Open Space District
Attention: President, Board of Directors
330 Distel Circle
Los Altos, CA 94022
To the General Manager: Stephen E. Abbors, General Manager
At his last known home address as reflected in the
District’s personnel records.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective this ____
day of __________ 2015, at Los Altos, California.
MIDPENINSULA REGIONAL OPEN GENERAL MANAGER:
SPACE DISTRICT:
By: ____________________________ ________________________
Board President Stephen E. Abbors
Date: ____________________________ Date: __________________
ATTEST: __________________________________
Jennifer Woodworth, District Clerk
Attachment 2
R-15-126
Meeting 15-22
August 26, 2015
AGENDA ITEM 9
AGENDA ITEM
Final Design Development Options for the Mount Umunhum Summit Project (Options Do Not
Include Recommendations for the Radar Tower)
GENERAL MANAGER’S RECOMMENDATIONS
1. Review design options and associated estimates of probable cost for the Mount Umunhum
Summit Project.
2. Confirm the Planning and Natural Resources Committee’s recommendation for a mid-level
option (Preferred Option), and direct staff to make any desired adjustments to the design.
3. Direct staff to proceed with final design development and production of construction
documents, which will form the basis for permit submittals and a Request for Bids package.
SUMMARY
A range of alternative design options was prepared for public access facilities at the Mount
Umunhum Summit, costing from $2.5M to $5.08M. The recommended mid-level option with
two additions was selected by the Planning and Natural Resources Committee (Committee) to
finalize the Schematic Design. Given the high cost and public anticipation of this project, the
Committee desired to have the full Board review and confirm their selection prior to moving
forward with final designs. Following Board confirmation, staff will prepare the final
Construction Documents, which will be used as part of permit application submittals and as the
basis for a Request for Bids to solicit bid proposals for construction.
MEASURE AA
The Mount Umunhum Summit Project (Summit Project) is included in the FY2015-16 Action
Plan as Measure AA Project #23-4. This project is part of the “Mt. Umunhum Public Access and
Interpretation Projects” portfolio to complete the summit area restoration, and install new
parking areas and visitor amenities to allow public access.
BACKGROUND
The Summit Project at Sierra Azul Open Space Preserve will provide a unique destination to
some of the best views in the Bay Area with a target timeline to open the site to the public during
the fall of 2016. Preliminary public access improvements were presented to the Committee at the
April 21, 2015 meeting (R-15-67) (see Attachment 1 for minutes); refined designs were
presented at the June 30, 2015 meeting (R-15-100) (see Attachment 2 for minutes); three
R-15-126 Page 2
schematic design options were presented at the August 11, 2015 meeting (R-15-120) at which
the Committee selected their preferred option (see Attachment 3 for minutes). Consulting
landscape architects Restoration Design Group (RDG) has incorporated final Committee
feedback received on August 11 into the Preferred Option for presentation to the Board at this
meeting. At this time, RDG requires final Board concurrence on restoration and public access
features and facilities in order to advance the design development and begin production of
construction documents to meet the anticipated public access opening of fall 2016. Staff and
consultants will be presenting a total of four options for public access amenities: the three
original Options A, B, and C, plus the Committee’s recommendation to implement Option B
with the addition of a stairway and more substantial trailhead shelter taken from Option A. This
new hybrid of Options A and B will now be referred to as the Preferred Option.
DISCUSSION
The three options for public access facilities at Mount Umunhum were formulated from a full
range of access improvements that were identified as part of the early schematic design phase,
and represent a range of total costs from over $5M (Option A) to approximately $2.5M (Option
C). All options include restoration of natural landforms, planting of native vegetation, an ADA-
accessible drop-off area, accessible trails at the summit, and interpretive elements. The cost
estimates provided in this report do not include any of the radar tower long-term options nor
provision of potable water. Graphic representations of the Committee’s Preferred Option, plus
Options A, B, and C, are included as Attachment 4. Detailed cost estimates for the Committee’s
Preferred Option, plus Options A, B, and C are provided as Attachment 5.
Committee’s Preferred Option is a hybrid of Options A and B, which is comprised of Option B
plus inclusion of a summit stairway and trailhead shelter from Option A, as described below, for
a total cost of approximately $4.2 million. The design assumes phased implementation pending a
final decision on the radar tower. For example, interpretive panels and benches near the tower,
which may be affected by a future radar tower decision, could be installed at a later date as a
future phase and after a final Board decision is made on the radar tower.
Option A is considered the most refined and developed option and includes the greatest scope of
public access improvements, including a substantial trailhead type picnic shelter with stone walls
and solid roof, landform and vegetative restoration of the upper graded terrace (formerly “Upper
Parking”), and a stairway from this area to the West Summit. Option A represents a construction
project costing approximately $5.1 million and delivers a heightened level of detailing and
materials beyond typical District design standards.
Option B, which costs approximately $3.7 million, is similar in most respects to Option A, yet
achieves cost savings by replacing the trailhead picnic shelter with a smaller and less expensive
one, eliminates the landform and vegetative restoration of the upper graded terrace in favor of
leaving the terrace as-is with minimal improvements for use as special event parking, and
eliminates the stairway to the West Summit.
Option C is the lowest cost and represents the most modest approach to site development at an
estimated total cost of $2.5M. Option C reduces the ADA-accessible parking capacity, size, and
detailing of the summit turnaround; simplifies the custom rock viewing coves with benches;
reduces the parking capacity of the main lot; removes the picnic structure from the trailhead; and
R-15-126 Page 3
removes the equestrian area. Option C incorporates typical rustic District design standards for
visitor amenities, using for example, less durable split-rail fence instead of more substantial cor-
ten metal railing.
A summary cost comparison of the three options is presented in Table 1 below.
Table 1. Summary of Cost Estimates for Three Summit Project Options
Item/Description Preferred
Option Option A Option B Option C
General Site Work $400,000 $400,000 $400,000 $400,000
General Restoration Work $480,000 $480,000 $480,000 $480,000
West Summit $140,800 $140,800 $140,800 $85,800
Turn-around and Tower Area $524,900 $724,900 $724,900 $391,650
East Summit $84,000 $84,000 $84,000 $44,000
Terrace (Special Use Parking) $27,000 $467,500 $27,000 $27,000
Summit Stair $380,000 $380,000 $0 $0
Lower Parking $463,500 $488,500 $463,500 $293,700
Trailhead $347,000 $347,000 $172,000 $30,000
Equestrian Terrace $205,000 $205,000 $205,000 $0
Interpretive and Other Signage $130,000 $130,000 $130,000 $130,000
General Conditions
(i.e. mobilization: 15% of total) $477,330 $577,155 $424,080 $282,323
SUBTOTAL
with General Conditions $3,659,530 $4,424,855 $3,251,280 $2,164,473
TOTAL
with 15% Design Contingency $4,208,460 $5,088,583 $3,738,972 $2,489,143
Terrace Parking Alternate
Full Buildout $513,800
Committee Review and Recommendations
The Committee recommends Option B, plus the addition of the stairway and more substantial
trailhead shelter taken from Option A, as the Preferred Option. Option B was formulated to strike
a balance between the extensive scope of built improvements in Option A, and the minimal
facilities and typical materials used in Option C. Option B retains the heightened level of detail
and materials of Option A as is appropriate for a key destination location such as Mount
Umunhum, while still remaining in general alignment with the scale of amenities offered at other
District Preserves. Option B also reflects the desires of the Committee to provide a suitable
destination location with appropriate amenities not found at other Preserves, such as wind and
shade shelters. If potable water is found to be available, it would be incorporated into any of the
three Options at the same cost, but this cost is not included in the Summary of Cost Estimates
(Table 1).
FISCAL IMPACT
The Planning Department’s FY2015-16 Budget includes $611,000 for schematic design,
permitting, construction documents and initial construction of the new parking areas, restrooms,
landing zone, other public access improvements and site amenities. Additional funds will be
requested in the FY2016-17 Budget to complete the construction of the Summit Project
improvements. Cost for any of the options, including the most expensive Option A, is included in
R-15-126 Page 4
the Measure AA allocation for this Project. In addition, generous funding from the State Coastal
Conservancy in the amount of $500,000 for the Summit Project will be used to fund the native
plant restoration, which is considered to be a non-capital project and therefore does not qualify
for Measure AA funding.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA COMPLIANCE
Construction of the Mount Umunhum Summit Area was included in the Mount Umunhum
Environmental Restoration and Public Access Plan EIR, which was certified by the Board on
October 17, 2012 (R-12-91).
BOARD COMMITTEE REVIEW
Please refer to the Discussion section of this report for a full description of the Committee review
process and recommendation.
NEXT STEPS
Board confirmation of the Preferred Option (i.e., acceptance of a Final Schematic Design) will
mark the end of the conceptual design phase. Remaining work will focus on the production of
bid documents for contracting, and initiating permitting. No major changes would occur after the
Final Schematic Design without a formal change of scope. Construction is scheduled for
Spring/Summer 2016. The timeline to meet the goal of providing public access to the summit of
Mount Umunhum by October 2016 appears in the table below.
Mount Umunhum Summit Project Implementation Milestones
Refined Conceptual Design April 21, 2015 (completed)
Draft Schematic Design for Committee Review* June 30, 2015 (completed)
Final Schematic Design for Committee Review August 11, 2015 (completed)
Board Consideration of Committee Preferred Option August 26 (this meeting)
Permitting/Construction Documents Fall 2015
Approve Restoration Grading Contract** Winter 2015/16
Approve Visitor Amenities Construction Contract** Winter 2015/16
Construction Phase Spring/Summer 2016
Restoration Planting Fall 2016 – Fall 2017
Finally, investigations on providing water to the public (potable or non-potable) are underway.
Staff is soliciting quotes from three separate companies to investigate the possibility of a new
well location at or near the summit.
Attachments
1. Minutes from April 21, 2015 PNR Committee meeting
R-15-126 Page 5
2. Minutes from June 30, 2015 PNR Committee meeting
3. Draft Minutes from August 11, 2015 PNR Committee meeting
4. Graphics of schematic plans for Preferred Option and Options A, B, and C
5. Cost estimates for Preferred Option and Options A, B, and C
Responsible Department Head:
Jane Mark, AICP, Planning Manager
Prepared by:
Meredith Manning, Senior Planner
Lisa Bankosh, Planner III
Contact:
Meredith Manning, Senior Planner
*Approved by the Planning and Natural Resources Committee on July 14, 2015
PLANNING AND NATURAL RESOURCES COMMITTEE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office – Board Room
330 Distel Circle
Los Altos, CA 94022
April 21, 2015
APPROVED MINUTES*
ROLL CALL
Director Riffle called the Regular Meeting of the Planning and Natural Resources Committee to
order at 4:06 p.m.
Members Present: Jed Cyr, Larry Hassett, and Curt Riffle
Members Absent: None
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Planning Manager Jane Mark, Senior Planner Meredith Manning, Senior
Planner Tina Hugg, Public Affairs Manager Shelly Lewis and Interim
District Clerk Kim Marie Smith
ORAL COMMUNICATIONS
None.
ADOPTION OF AGENDA
Motion: Director Cyr moved and Director Hassett seconded the motion to adopt the agenda.
VOTE: 3-0-0
COMMITTEE BUSINESS 1. Concept design plans for the Mount Umunhum Summit Project (R-15-67) Meredith Manning Senior Planner introduced Bob Birkeland Senior Principal Landscape
Architect with Restoration Design Group (RDG) to give the Committee a presentation of the
draft conceptual design for the Mt. Umunhum summit. Mr. Birkeland along with his associate
Rich Walkling presented to the Committee a PowerPoint presentation with an overview of the
Attachment 1
Planning & Natural Resources Committee Page 2
April 21, 2015
Mt. Umunhum summit concept plan. They discussed the District goals and objectives which are
to establish a fiscally and environmentally sustainable visitor destination that aligns with the
District’s mission by balancing public access, enjoyment, and education with environmental
restoration. Creating a destination that is accessible to and accommodates a broad range of user
groups, remove or permanently cap physical hazards and restore the native landscape and habitat
for wildlife as much as possible, provide ample, rich, and diverse trail experiences for hikers,
bicyclists, and equestrians and highlight the rich natural and cultural history of the site through
interpretive and educational opportunities. Discussion ensued.
Director Cyr asked if potable water was going to be on site. Ms. Manning stated that currently
planned at the trail head there will be a horse trough and shelter and staff will be exploring the
potential for potable water at the trail head site.
Director Riffle asked roughly when the Board of Directors will be making a design decision on
the tower. Ms. Manning commented that the decision will not be made until October 2017.
Director Riffle also shared his concerns with Director Cyr and stated that he recommends that
potable water should be available for the public and horses.
Director Riffle stated that in 2012 the hang gliding communities concerns are not on the
conceptual plan an asked if their concerns were going to be addressed. Ms. Manning reported
the hang gliding community would be invited to see the conceptual design and obtain their
comments at the next phase of the design.
Director Riffle asked Directors Cyr and Hassett if they had and concerns with not addressing the
hang gliding communities concerns. Director Hassett commented that his vision is not to have
them jumping off over the trail and then heading down to Bald Mountain but would like to
obtain the information of any commitments that have been made to the community. Ms.
Manning commented that hang gliding was addressed in the Environmental Impact Report and
was evaluated as an environmental impact and was included as a concept and permits would be
issued by the District. Currently there is a conceptual agreement with them that there would be
no more than two to three people at a time and they would have to police themselves. Director
Cyr also echoed Director Hassett and asked if any commitments have been made to the hang
gliding community. He also stated that is not high on his priority list but does not want to
exclude it as an option. His vision is that he would want a world class space to invite the public
and have them understand the multiple uses that are on the ground. General Manager Abbors
confirmed that the Committee would like to consider hang gliding in some form but not have it
dominate the experience and will take that direction. Director Riffle stated that a decision will
need to be made either there will or will not have hang gliding and if it is decided to
accommodate it in one form or another we should be put into the design. He also stated that in
the year 2012 a vocal organized hang gliding community attended the meetings and shared their
concerns. Mr. Birkeland stated that in the 2012 plans there was a place for hang gliders at either
the upper or lower parking lot but apparently that is not where they want to launch. If they want
to launch from the upper parking lot the District may consider allowing hang glider events on
certain days or on a weekend by obtaining a permit.
Director Riffle commented that he was glad that the District is working with the Amah Mutsen
and accommodating their cultural needs but stated that there is also a large community of
military veterans and they need to be honored independently from what may happen to the tower.
Attachment 1
Planning & Natural Resources Committee Page 3
April 21, 2015
Ms. Manning responded that the interpretive specialist will be contacting some of the prominent
veterans to work in the interpretation and will have a very robust interpretative program
independent from the tower.
Director Riffle commented on the harshness of the summits environment and how wind could
reach up to 100 mph and could potentially have double-digit rainfall. He asked if there was a
way to control access or would there be seasonal closures. Ms. Manning answered that as part of
the concept plan the gate currently at Bald Mountain will stay and there will be several control
points on the way up to the mountain.
Director Riffle stated that if there are any road closures that this information be posted onto the
District website so that the public is aware of any closures and also recommending having a web-
cam onsite. He also recommends having wi-fi access at the summit which in turn could be an
opportunity to expand on the interpretive program. Ms. Manning stated that that these
recommendations will be discussed in phase two.
Director Riffle expressed his concern about the cost and even though this is a very high quality
well thought out and through project it is on top of a very unforgiving mountain. He questioned
whether the constituents would question the cost of the project since historically the District
usually has gravel parking lots and a toilet and mentioned that the constituents would not expect
the District to build a world class facility. Director Riffle asked Director’s Cyr and Hassett if
they were concerned with the cost. Director Cyr stated that this project is unique to the District,
he felt more comfortable with an elaborate design. He also stated that most of the design is
moving material and bringing it closer to its original shape and form and will allow for an
intimate and emotional connection to the site. Director Hassett agreed with Director Cyr and
mentioned that there is higher interest from the public to access the site.
General Manager Abbors stated that the summit would be more a world class experience than a
world class project and commented that the materials that are going to be used are going to
withstand the elements. He also reminded the Committee that this past June the public approved
this project and budget.
Director Riffle reminded staff that we need to accommodate any future potential partner such as
the Mt. Um Conservancy as we go forward as terms of transparency and our willingness to work
with a partner.
Ms. Manning stated that the next step is to take all of today’s input and then present the
committee with a 50% schematic designs in June and at which time will have a better
understanding of the cost of the project.
ADJOURNMENT
Director Riffle adjourned the Regular Meeting of the Planning and Natural Resources
Committee of the Midpeninsula Regional Open Space District at 5:45 p.m.
_________________________
Maria Soria
Deputy District Clerk
Attachment 1
*Approved by the Planning and Natural Resources Committee on July 14, 2015
PLANNING AND NATURAL RESOURCES COMMITTEE
Administrative Office
330 Distel Circle
Los Altos, CA 94022
June 30, 2015
APPROVED MINUTES*
ROLL CALL
Director Cyr called the Special Meeting of the Planning and Natural Resources Committee to
order at 3:34 p.m.
Members Present: Jed Cyr and Larry Hassett
Members Absent: Curt Riffle
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Counsel Hilary Stevenson, Planning Manager Jane
Mark, Senior Planner Meredith Manning, and District Clerk Jennifer
Woodworth
The committee selected Director Cyr to act as the Chair Pro-Tempore.
ORAL COMMUNICATIONS
There were none.
ADOPTION OF AGENDA
Motion: Director Hassett moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 2-0-0
COMMITTEE BUSINESS
1. Approve the Planning and Natural Resources Committee Minutes:
April 14, 2015
April 21, 2015
April 29, 2015
June 2, 2015
Attachment 2
Planning & Natural Resources Committee Page 2
June 30, 2015
Director Cyr stated that the minutes for April 21, 2015 are continued to the next Planning and
Natural Resources Committee meeting to allow the District Clerk to listen to the audio
recordings to clarify comments made at the meeting.
Motion: Director Hassett moved, and Director Cyr seconded the motion to approve the minutes
for the April 14, 2015, April 29, 2015, and June 2, 2015 Planning and Natural Resources
Committee meetings.
VOTE: 2-0-0 (Director Riffle absent)
2. Draft Schematic Design and Alternatives for the Mount Umunhum Summit Project
(R-15-100)
Senior Planner Meredith Manning described the current status of the project and summarized
direction received from the Planning and Natural Resources Committee at the previous meeting
on the topic.
Bob Birkeland, representing landscape architecture firm Restoration Design Group, provided a
brief overview of the project’s timeline and described various design challenges at the site,
including exposed nature of the summit, limited parking, and ADA access. Mr. Birkeland
outlined options for mitigating the challenges presented. Ms. Manning described various
alternatives being explored for equestrian parking and access to the trails. Mr. Birkeland showed
draft schematic designs for the summit displaying where potential shelters and parking areas
would be located. Ms. Manning also described an open air option for the Mt. Umunhum tower to
provide for interpretive elements and a gathering area for visitors. Finally, Mr. Birkeland
provided project cost estimates and proposed project phasing.
Director Hassett inquired if the cost estimates provided includes the three options for the radar
towers.
Ms. Manning explained that the options for the radar tower are not currently included in this
project. The provided cost estimates also do not include costs for a potential well on the site. A
well is currently the only option for providing potable water at the site because at this time the
Regional Water Quality Control Board is not issuing permits for water to be brought to the site.
Director Hassett inquired further regarding the proposed gate allowing access to ADA parking.
Ms. Manning explained the gate would be unmanned and would have signs directing visitors to
ADA parking and a drop-off area near the summit.
Extensive discussion ensured regarding the potential need and use for a shuttle to the summit.
Ms. Manning reported that the option of a shuttle was discussed in 2012, and at that time it was
determined staff would wait to determine visitor usage before exploring shuttle options.
Operations Manager Michael Newburn provided additional information regarding access needs
for equestrians on the trail and at the summit, including trail width and shaded areas.
Ms. Manning described two installations currently on the site by partner agencies – Santa Clara
Valley Water District and United States Geological Service. Ms. Manning reported the District
Attachment 2
Planning & Natural Resources Committee Page 3
June 30, 2015
has received a request from the Santa Clara Valley Water District to temporarily mount an
antenna on the radar tower, which would report on climate conditions.
The Committee agreed the Water District could place antenna on the tower.
Assistant General Counsel Hilary Stevenson reported staff can proceed with this direction
through execution of a revocable license agreement to be negotiated with the Water District.
Public hearing opened at 5:16 p.m.
No speakers present.
Public hearing closed at 5:16 p.m.
Director Hassett inquired if guidelines would be developed in order to determine when the
preserve would be closed for access.
Ms. Manning reported several access gates could be closed to prevent visitors from entering the
site when it is closed. Mr. Abbors stated the Operations department would draft guidelines for
determining when the site should be closed to ensure visitor safety.
The Committee provided feedback regarding the proposed shade structures, including their
preference for a concrete structure for the trailhead area and minimalist structures for the summit
area.
ADJOURNMENT
Director Cyr adjourned the meeting of the Planning and Natural Resources Committee of
Midpeninsula Regional Open Space District at 5:30 p.m.
___________________________________
Jennifer Woodworth, CMC
District Clerk
Attachment 2
PLANNING AND NATURAL RESOURCES COMMITTEE
Administrative Office
330 Distel Circle
Los Altos, CA 94022
August 11, 2015
DRAFT MINUTES
ROLL CALL
Director Riffle called the Special Meeting of the Planning and Natural Resources Committee to
order at 2:30 p.m.
Members Present: Jed Cyr, Larry Hassett, and Curt Riffle
Members Absent: None
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Project Manager Aaron Hébert, Planning Manager Jane Mark, Senior
Planner Meredith Manning, and District Clerk Jennifer Woodworth
ORAL COMMUNICATIONS
No speakers present.
ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Hassett seconded the motion to adopt the agenda.
VOTE: 3-0-0
COMMITTEE BUSINESS
1. Approve the Planning and Natural Resources Committee Minutes:
July 14, 2015
Motion: Director Hassett moved, and Director Cyr seconded the motion to approve the minutes
for the July 14, 2015 Planning and Natural Resources Committee meeting.
VOTE: 3-0-0
2. Redwood Cabin Structural Stabilization Analysis (R-15-119)
Attachment 3
Planning & Natural Resources Committee Page 2
August 11, 2015
Project Manager Aaron Hébert described the location of the Redwood Cabin and access to the
site. Mr. Hébert provided photos and described the current condition of the Redwood Cabin,
including roof and deck deterioration and structural integrity of the floor and walls. Mr. Hébert
explained his concerns related to the Redwood Cabin’s substructure and nearby bridge, which
will both require structural evaluation to determine long term stability. Finally, Mr. Hébert
provided further information related to registering the Redwood Cabin with the San Mateo
County Historic Resource Advisory Board.
Director Hassett inquired as to the process to repair the rotting substructure.
Mr. Hébert explained staff would work with Environmental Science Associates to develop plans
to repair the substructure and meet with San Mateo County staff to ensure the design is
consistent with the County’s permit requirements.
Director Hassett inquired if registering the Redwood Cabin as a historic resource would allow
the District to seek grant funds to restore the cabin.
Mr. Hébert explained that registering the Redwood Cabin would be the first step in pursuing
grant funds; however, he did not want to overstate the potential for grant funds because more
historic buildings exist than funds available. If the Board directed staff to seek grant funds for
restoration, staff would then register the cabin with the state as a historic resource.
Director Riffle inquired as to the Committee’s interest in preserving the Redwood Cabin for use
as a residence or hiker’s hut.
Directors Hassett and Cyr expressed interest in completing maintenance and structural
stabilization to arrest further building decay, but absent finding a partner or grant funding did not
support committing large amounts of District funds to restoring the cabin due to its condition and
remote location.
Director Riffle expressed his concerns related to the cost and feasibility associated with ongoing
maintenance of the site due to its remote location.
Public comment opened at 3:19 p.m.
No speakers present.
Public comment closed at 3:19 p.m.
Motion: Director Hassett moved, and Director Cyr seconded the motion to forward the
following recommendations for the full Board of Directors’ consideration:
1. Amend a contract with Environmental Science Associates to develop cost estimates for
stabilization repairs to the Redwood Cabin and to complete a structural evaluation of an
access bridge leading to the Redwood Cabin.
2. Register the Redwood Cabin with the San Mateo County Historic Resource Advisory Board
in order to qualify the structure for the California Historical Building Code regulations.
VOTE: 3-0-0
Attachment 3
Planning & Natural Resources Committee Page 3
August 11, 2015
3. Final Design Development Options for the Mount Umunhum Summit Project (R-15-
120)
Senior Planner Meredith Manning described the current status of the project, summarized
direction received from the Planning and Natural Resources Committee at previous meetings and
outlined the decisions before the Committee related to the three options for the final design
elements. Ms. Manning outlined the project schedule for implementing the Board’s decision for
the summit restoration and design.
Bob Birkeland, representing landscape architecture firm Restoration Design Group, described the
three schematic design options including various elements of each and associated costs for each
of the three options.
Acting Planner II Bryan Apple provided an update on efforts to locate a well or other water
source for the project. Mr. Apple described the potential costs associated with the feasibility of
providing potable water at the summit, including assessing the site for potential well sites and
potential ongoing costs for well water treatment and monitoring. Mr. Apple explained that the
State Water Resources Control Board is currently not permitting the hauling of potable water, so
this is not an option at this time.
Director Cyr left at 4:07 p.m. and returned at 4:09 p.m.
Director Cyr inquired regarding whether the full Board of Directors would be weighing in on the
three schematic options before the project moved forward.
Ms. Manning explained that currently the project would move forward based on the Committee’s
recommendations, and once designs were developed, the decision would be forwarded to the
Board of Directors to authorize the construction.
Director Hassett explained that he is hesitant to bring the Committee’s recommendations to the
full Board at this time if it will create a lengthy delay to the project and would prefer to see this
project continue to move forward.
Public comment opened at 4:20 p.m.
No speakers present.
Public comment closed at 4:20 p.m.
Director Hassett suggested the following modifications to Option B:
• Inclusion of the summit stair described in Option A.
• Direct the creation of additional renderings to show how the breezeway structure
would look based on the “Open Air” option with the removal of the upper four floors
of the Radar Tower.
• Inclusion of the trailhead shelters described in option A.
Motion: Director Cyr moved, and Director Hassett seconded the motion to confirm the
recommendation for a mid-level option, and direct staff to make the following adjustments to the
design: inclusion of the summit stair and the trailhead shelter described in option A. The
Attachment 3
Planning & Natural Resources Committee Page 4
August 11, 2015
Committee further directed staff to create additional renderings of the breezeway structure
illustrating how this structure would look if the top four stories of the Radar Tower were
removed to create the “Open Air” option.
VOTE: 3-0-0
Motion: Director Hassett moved, and Director Cyr seconded the motion to direct staff to report
to the full board on the recommendations of the Planning and Natural Resources before moving
proceeding with final design development and production of construction documents, which will
form the basis for permit submittals and a Request for Bids package.
VOTE: 3-0-0
ADJOURNMENT
Director Riffle adjourned the meeting of the Planning and Natural Resources Committee of
Midpeninsula Regional Open Space District at 4:45 p.m.
___________________________________
Jennifer Woodworth, CMC
District Clerk
Attachment 3
Attachment 4
Attachment 4
Attachment 4
Attachment 4
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
Planning and Natural Resources Committee's Preferred Option
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
GENERAL SITE WORK
Demolition (Misc.Site Work, Prep Base of Tower For Public Access)1 LS $50,000 $50,000
Rough Grade Summit, Tower, Parking Areas and Trailhead 1 LS $350,000 $350,000
Subtotal $400,000
GENERAL RESTORATION WORK
Native Seeding 1 LS $30,000 $30,000
Rock Outcrops for Renaturalized Revegetation Areas (From Site Areas or Imported)1 LS $50,000 $50,000
Soil Preparation 1 LS $100,000 $100,000
Revegetation of Restoration Areas 1 LS $200,000 $200,000
Irrigation Allowance 1 LS $100,000 $100,000
Subtotal $480,000
WEST SUMMIT
Summit Area ADA Pathways (6 ft. width)3,400 SF $12 $40,800
Summit Viewing Coves Stone or Concrete Walls (West Summit)4 EA $20,000 $80,000
Ceremonial Space (West Summit)1 LS $20,000 $20,000
Subtotal $140,800
TURN-AROUND AND TOWER AREA
Turn-Around and Adjacent Road (AC Paving - Summit Approach Road Excluded)8,000 SF $12 $96,000
Bollards/Barriers at Turn-Around 1 LS $30,000 $30,000
Truncated Domes at Turn-Around 1 LS $15,000 $15,000
Concrete Paving at Turn-Around, Path To 1st Viewing Cove, Ramp to Tower Court 6,000 SF $12 $72,000
Aggregate Paved ADA Court Around Tower 5,300 SF $8 $42,400
Guardrail along Northside of Tower/Court 175 LF $150 $26,250
Stone curb (9") around Turn-Around and Ramp to Tower Court 300 LF $150 $45,000
Galvanized Metal Railing Along Road at Turn-Around 200 LF $100 $20,000
Benches 11 EA $5,000 $55,000
Stone Wall West of Tower (34")85 LF $250 $21,250
Customized Pre-manufactured Single Vault Toilet 1 LS $50,000 $50,000
Call Box at Turnaround (does not include cable runs from source)1 LS $10,000 $10,000
Water Tank (temporary, non-potable for irrigation)1 LS $12,000 $12,000
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $30,000 $30,000
Subtotal $524,900
EAST SUMMIT
Summit Area ADA Pathways (6 ft. width)2,000 SF $12 $24,000
Bay Tree Viewing Cove (East Summit)1 LS $20,000 $20,000
Viewpoint (Stone Circular Seatwall)1 LS $40,000 $40,000
Subtotal $84,000
TERRACE (Minimal Improvements)
Vehicular Gate for Restricted Access to Terrace 1 LS $7,500 $7,500
AC Paving Removal at Terrace Entry and Regrade to gravel surface 1 LS $10,000 $10,000
Minimal regrading to naturalize topography 1 LS $7,500 $7,500
Native Seeding 1 LS $2,000 $2,000
Subtotal $27,000
Preliminary Estimate of Probable Construction Costs
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
Planning and Natural Resources Committee's Preferred Option
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
Preliminary Estimate of Probable Construction Costs
SUMMIT STAIR
In Grade Concrete Stairway and Railing (From Upper Parking Entry to West Summit)1 LS $300,000 $300,000
Retaining Walls at Stair Landings 1 LS $50,000 $50,000
Improvements at Base of Stair (Vehicle Pull-out / Pedestrian Landing)1 LS $30,000 $30,000
Subtotal $380,000
LOWER PARKING
Lower Parking and Entry Road Section (AC Paving)25,000 SF $10 $250,000
Landing Zone (AC Paving)6,400 SF $10 $64,000
Concrete Pathways to Toilet and Crosswalk to Trailhead 1,000 SF $12 $12,000
Pre-manufactured Double Vault Toilet 1 LS $50,000 $50,000
Sign Board 1 LS $5,000 $5,000
Vehicular Gate for Restricted Access to Summit 1 LS $7,500 $7,500
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $75,000 $75,000
Subtotal $463,500
TRAILHEAD
Trailhead Area Aggregate Paving 2,500 SF $8 $20,000
Concrete Stairs and ADA Ramp 1 LS $25,000 $25,000
Split-Rail Fence 400 LF $40 $16,000
Benches 2 EA $3,000 $6,000
Sign Board 1 LS $5,000 $5,000
Picnic Shelter (Solid Roof w/ Stone Walls)1 LS $275,000 $275,000
Subtotal $347,000
EQUESTRIAN TERRACE (BELOW TRAILHEAD)
Housing Trail (4 ft. width)9,000 SF $12 $108,000
Equestrian Staging Area 1 LS $20,000 $20,000
Parking Area (AC Paving)1 LS $45,000 $45,000
Picnic Area 1 LS $20,000 $20,000
Water Tank (non-potable for fire)1 LS $12,000 $12,000
Subtotal $205,000
INTERPRETIVE AND SIGNAGE
Interpretive Allowance (Summit and Tower Areas)1 LS $100,000 $100,000
Site, Trail, and Regulatory Signage 1 LS $30,000 $30,000
Subtotal $130,000
OPTION B SUBTOTAL $3,182,200
General Conditions (Mobilization, O+P - 15% of total)$477,330
SUBTOTAL with General Conditions $3,659,530
Design Fee Contingency (15%)$548,930
PNR Committee's Preferred Option TOTAL $4,208,460
ADDITIONAL / EXCLUDED ITEMS
MROSD Soft Costs, Survey, Permits, Coordination and Project Management Excluded
Summit Approach Road (Estimate is for Summit Court, Turn-around, Parking Areas Only)Excluded
Site Geotechnical Slope Stability Studies and Implementation Excluded
Water and Electrical Service for Temporary Irrigation System Excluded
40-Year Maintenance Cost (Basic Maintenance Assumed to be Provided by MROSD)Excluded
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION A
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
GENERAL SITE WORK
Demolition (Misc.Site Work, Prep Base of Tower For Public Access)1 LS $50,000 $50,000
Rough Grade Summit, Tower, Parking Areas and Trailhead 1 LS $350,000 $350,000
Subtotal $400,000
GENERAL RESTORATION WORK
Native Seeding 1 LS $30,000 $30,000
Rock Outcrops for Renaturalized Revegetation Areas (From Site or Imported)1 LS $50,000 $50,000
Soil Preparation 1 LS $100,000 $100,000
Revegetation of Restoration Areas 1 LS $200,000 $200,000
Irrigation Allowance 1 LS $100,000 $100,000
Subtotal $480,000
WEST SUMMIT
Summit Area ADA Pathways (6 ft. width)3,400 SF $12 $40,800
Summit Viewing Coves Stone or Concrete Walls (West Summit)4 EA $20,000 $80,000
Ceremonial Space (West Summit)1 LS $20,000 $20,000
Subtotal $140,800
TURN-AROUND AND TOWER AREA
Turn-Around and Adjacent Road (AC Paving - Summit Approach Road Excluded)8,000 SF $12 $96,000
Bollards/Barriers at Turn-Around 1 LS $30,000 $30,000
Truncated Domes at Turn-Around 1 LS $15,000 $15,000
Concrete Paving at Turn-Around, Path To 1st Viewing Cove, Ramp to Tower Court 6,000 SF $12 $72,000
Aggregate Paved ADA Court Around Tower 5,300 SF $8 $42,400
Breezeway Shelter at Tower (Steel)1 LS $200,000 $200,000
Guardrail along Northside of Tower/Court 175 LF $150 $26,250
Stone curb (9") around Turn-Around and Ramp to Tower Court 300 LF $150 $45,000
Galvanized Metal Railing Along Road at Turn-Around 200 LF $100 $20,000
Benches 11 EA $5,000 $55,000
Stone Wall West of Tower (34")85 LF $250 $21,250
Customized Pre-manufactured Single Vault Toilet 1 LS $50,000 $50,000
Call Box at Turnaround (does not include cable runs from source)1 LS $10,000 $10,000
Water Tank (temporary, non-potable for irrigation)1 LS $12,000 $12,000
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $30,000 $30,000
Subtotal $724,900
EAST SUMMIT
Summit Area ADA Pathways (6 ft. width)2,000 SF $12 $24,000
Bay Tree Viewing Cove (East Summit)1 LS $20,000 $20,000
Viewpoint (Circular Stone Seatwall)1 LS $40,000 $40,000
Subtotal $84,000
TERRACE - RENATURALIZED
Rough Grading and Rock Slope Naturalization 1 LS $300,000 $300,000
Native Seeding 1 LS $12,500 $12,500
Rock Outcrops for Renaturalized Revegetation Areas (From Site Areas or Imported)1 LS $50,000 $50,000
Soil Preparation 1 LS $25,000 $25,000
Revegetation of Restoration Areas 1 LS $50,000 $50,000
Irrigation Allowance 1 LS $30,000 $30,000
Subtotal $467,500
Preliminary Estimate of Probable Construction Costs
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION A
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
Preliminary Estimate of Probable Construction Costs
SUMMIT STAIR
In Grade Concrete Stairway and Railing (From Upper Parking Entry to West Summit)1 LS $300,000 $300,000
Retaining Walls at Stair Landings 1 LS $50,000 $50,000
Improvements at Base of Stair (Vehicle Pull-out / Pedestrian Landing)1 LS $30,000 $30,000
Subtotal $380,000
LOWER PARKING
Lower Parking and Entry Road Section (AC Paving)25,000 SF $10 $250,000
Landing Zone (AC Paving)6,400 SF $10 $64,000
Concrete Pathways to Toilet and Crosswalk to Trailhead 1,000 SF $12 $12,000
Custom Pre-manufactured Double Vault Toilet 1 LS $75,000 $75,000
Sign Board 1 LS $5,000 $5,000
Vehicular Gate for Restricted Access to Summit 1 LS $7,500 $7,500
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $75,000 $75,000
Subtotal $488,500
TRAILHEAD
Trailhead Area Aggregate Paving 2,500 SF $8 $20,000
Concrete Stairs and ADA Ramp 1 LS $25,000 $25,000
Split-Rail Fence 400 LF $40 $16,000
Benches 2 EA $3,000 $6,000
Sign Board 1 LS $5,000 $5,000
Picnic Shelter (Solid Roof w/ Stone Walls)1 LS $275,000 $275,000
Subtotal $347,000
EQUESTRIAN TERRACE (BELOW TRAILHEAD)
Housing Trail (4 ft. width)9,000 SF $12 $108,000
Equestrian Staging Area 1 LS $20,000 $20,000
Parking Area (AC Paving)1 LS $45,000 $45,000
Picnic Area 1 LS $20,000 $20,000
Water Tank (non-potable for fire)1 LS $12,000 $12,000
Subtotal $205,000
INTERPRETIVE AND SIGNAGE
Interpretive Allowance (Summit and Tower Areas)1 LS $100,000 $100,000
Site, Trail, and Regulatory Signage 1 LS $30,000 $30,000
Subtotal $130,000
OPTION A SUBTOTAL $3,847,700
General Conditions (Mobilization, O+P - 15% of total)$577,155
SUBTOTAL with General Conditions $4,424,855
Design Fee Contingency (15%)$663,728
OPTION A TOTAL $5,088,583
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION A
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
Preliminary Estimate of Probable Construction Costs
ADDITIONAL / EXCLUDED ITEMS
MROSD Soft Costs, Survey, Permits, Coordination and Project Management Excluded
Summit Approach Road (Estimate is for Summit Court, Turn-around, Parking Areas Only)Excluded
Site Geotechnical Slope Stability Studies and Implementation Excluded
Water and Electrical Service for Temporary Irrigation System Excluded
40-Year Maintenance Cost (Basic Maintenance Assumed to be Provided by MROSD)Excluded
TERRACE ALTERNATE - Full Build-out QTY.UNIT COST SUBTOTAL
Upper Parking at Terrace (AC Paving)12,500 SF $10 $125,000
Improvements to Upper Parking Entry (Regrading, Widen Road, Retaining Walls)1 LS $150,000 $150,000
Concrete Pathways to Shelter, Toilet and Stair 1,400 SF $12 $16,800
Picnic Shelter (Post and Beam w/ Seatwall)1 LS $100,000 $100,000
Custom Pre-manufactured Double Vault Toilet 1 LS $75,000 $75,000
Benches 4 EA $3,000 $12,000
Sign Board 1 LS $5,000 $5,000
Drainage and Bioretention Areas Allowance (C.3 Planters)1 LS $30,000 $30,000
SUBTOTAL $513,800
$513,800 replaces the Upper Parking Restoration cost of $467,000 for an add of $46,300
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION B
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
GENERAL SITE WORK
Demolition (Misc.Site Work, Prep Base of Tower For Public Access)1 LS $50,000 $50,000
Rough Grade Summit, Tower, Parking Areas and Trailhead 1 LS $350,000 $350,000
Subtotal $400,000
GENERAL RESTORATION WORK
Native Seeding 1 LS $30,000 $30,000
Rock Outcrops for Renaturalized Revegetation Areas (From Site Areas or Imported)1 LS $50,000 $50,000
Soil Preparation 1 LS $100,000 $100,000
Revegetation of Restoration Areas 1 LS $200,000 $200,000
Irrigation Allowance 1 LS $100,000 $100,000
Subtotal $480,000
WEST SUMMIT
Summit Area ADA Pathways (6 ft. width)3,400 SF $12 $40,800
Summit Viewing Coves Stone or Concrete Walls (West Summit)4 EA $20,000 $80,000
Ceremonial Space (West Summit)1 LS $20,000 $20,000
Subtotal $140,800
TURN-AROUND AND TOWER AREA
Turn-Around and Adjacent Road (AC Paving - Summit Approach Road Excluded)8,000 SF $12 $96,000
Bollards/Barriers at Turn-Around 1 LS $30,000 $30,000
Truncated Domes at Turn-Around 1 LS $15,000 $15,000
Concrete Paving at Turn-Around, Path To 1st Viewing Cove, Ramp to Tower Court 6,000 SF $12 $72,000
Aggregate Paved ADA Court Around Tower 5,300 SF $8 $42,400
Breezeway Shelter at Tower (Steel)1 LS $200,000 $200,000
Guardrail along Northside of Tower/Court 175 LF $150 $26,250
Stone curb (9") around Turn-Around and Ramp to Tower Court 300 LF $150 $45,000
Galvanized Metal Railing Along Road at Turn-Around 200 LF $100 $20,000
Benches 11 EA $5,000 $55,000
Stone Wall West of Tower (34")85 LF $250 $21,250
Customized Pre-manufactured Single Vault Toilet 1 LS $50,000 $50,000
Call Box at Turnaround (does not include cable runs from source)1 LS $10,000 $10,000
Water Tank (temporary, non-potable for irrigation)1 LS $12,000 $12,000
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $30,000 $30,000
Subtotal $724,900
EAST SUMMIT
Summit Area ADA Pathways (6 ft. width)2,000 SF $12 $24,000
Bay Tree Viewing Cove (East Summit)1 LS $20,000 $20,000
Viewpoint (Stone Circular Seatwall)1 LS $40,000 $40,000
Subtotal $84,000
TERRACE (Minimal Improvements)
Vehicular Gate for Restricted Access to Terrace 1 LS $7,500 $7,500
AC Paving Removal at Parking Entry and Regrade to gravel surface 1 LS $10,000 $10,000
Minimal regrading to naturalize topography 1 LS $7,500 $7,500
Native Seeding 1 LS $2,000 $2,000
Subtotal $27,000
SUMMIT STAIR
Not included
Preliminary Estimate of Probable Construction Costs
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION B
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
Preliminary Estimate of Probable Construction Costs
LOWER PARKING
Lower Parking and Entry Road Section (AC Paving)25,000 SF $10 $250,000
Landing Zone (AC Paving)6,400 SF $10 $64,000
Concrete Pathways to Toilet and Crosswalk to Trailhead 1,000 SF $12 $12,000
Pre-manufactured Double Vault Toilet 1 LS $50,000 $50,000
Sign Board 1 LS $5,000 $5,000
Vehicular Gate for Restricted Access to Summit 1 LS $7,500 $7,500
Drainage and Bioretention Areas Allowance (C.3 Areas)1 LS $75,000 $75,000
Subtotal $463,500
TRAILHEAD
Trailhead Area Aggregate Paving 2,500 SF $8 $20,000
Concrete Stairs and ADA Ramp 1 LS $25,000 $25,000
Split-Rail Fence 400 LF $40 $16,000
Benches 2 EA $3,000 $6,000
Sign Board 1 LS $5,000 $5,000
Picnic Shelter (Post and Beam w/ Seatwall)1 LS $100,000 $100,000
Subtotal $172,000
EQUESTRIAN TERRACE (BELOW TRAILHEAD)
Housing Trail (4 ft. width)9,000 SF $12 $108,000
Equestrian Staging Area 1 LS $20,000 $20,000
Parking Area (AC Paving)1 LS $45,000 $45,000
Picnic Area 1 LS $20,000 $20,000
Water Tank (non-potable for fire)1 LS $12,000 $12,000
Subtotal $205,000
INTERPRETIVE AND SIGNAGE
Interpretive Allowance (Summit and Tower Areas)1 LS $100,000 $100,000
Site, Trail, and Regulatory Signage 1 LS $30,000 $30,000
Subtotal $130,000
OPTION B SUBTOTAL $2,827,200
General Conditions (Mobilization, O+P - 15% of total)$424,080
SUBTOTAL with General Conditions $3,251,280
Design Fee Contingency (15%)$487,692
OPTION B TOTAL $3,738,972
ADDITIONAL / EXCLUDED ITEMS
MROSD Soft Costs, Survey, Permits, Coordination and Project Management Excluded
Summit Approach Road (Estimate is for Summit Court, Turn-around, Parking Areas Only)Excluded
Site Geotechnical Slope Stability Studies and Implementation Excluded
Water and Electrical Service for Temporary Irrigation System Excluded
40-Year Maintenance Cost (Basic Maintenance Assumed to be Provided by MROSD)Excluded
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION C
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
GENERAL SITE WORK
Demolition (Misc.Site Work, Prep Base of Tower For Public Access)1 LS $50,000 $50,000
Rough Grade Summit, Tower, Parking Areas and Trailhead 1 LS $350,000 $350,000
Subtotal $400,000
GENERAL RESTORATION WORK
Native Seeding 1 LS $30,000 $30,000
Rock Outcrops for Renaturalized Revegetation Areas (From Site Areas or Imported)1 LS $50,000 $50,000
Soil Preparation 1 LS $100,000 $100,000
Revegetation of Restoration Areas 1 LS $200,000 $200,000
Irrigation Allowance 1 LS $100,000 $100,000
Subtotal $480,000
WEST SUMMIT
Summit Area ADA Pathways (6 ft. width)3,400 SF $12 $40,800
Summit Viewing Coves Log Benches (West Summit)4 EA $7,500 $30,000
Ceremonial Space (West Summit)1 LS $15,000 $15,000
Subtotal $85,800
TURN-AROUND AND TOWER AREA (Reduced Turn-Around w/ 2 ADA Stalls)
Turn-Around & Adjacent Road (AC Paving - Summit Approach Road Excluded)6,500 SF $12 $78,000
Bollards/Barriers at Turn-Around 1 LS $15,000 $15,000
Truncated Domes at Turn-Around 1 LS $15,000 $15,000
Concrete Paving at Turn-Around, Path To 1st Viewing Cove, Ramp to Tower Court 5,000 SF $12 $60,000
Aggregate Paved ADA Court Around Tower 5,300 SF $8 $42,400
Guardrail along Northside of Tower/Court 175 LF $150 $26,250
Split-Rail Fence Along Road at Turn-Around 200 LF $40 $8,000
Benches 9 EA $5,000 $45,000
Customized Pre-manufactured Single Vault Toilet 1 LS $50,000 $50,000
Call Box at Turnaround (does not include cable runs from source)1 LS $10,000 $10,000
Water Tank (temporary, non-potable for irrigation)1 LS $12,000 $12,000
Drainage and Bioretention Areas Allowance (C.3 Planters)1 LS $30,000 $30,000
Subtotal $391,650
EAST SUMMIT
Summit Area ADA Pathways (6 ft. width)2,000 SF $12 $24,000
Viewpoint (Aggregate Paving w/ Log Benches)1 LS $20,000 $20,000
Subtotal $44,000
TERRACE (Minimal Improvements)
Vehicular Gate for Restricted Access to Terrace 1 LS $7,500 $7,500
AC Paving Removal at Terrace Entry and Regrade to gravel surface 1 LS $10,000 $10,000
Minimal regrading to naturalize topography 1 LS $7,500 $7,500
Native Seeding 1 LS $2,000 $2,000
Subtotal $27,000
SUMMIT STAIR
Not included
Preliminary Estimate of Probable Construction Costs
Attachment 5
Mount Umunhum Summit Project - Schematic Plan 8/26/2015
Midpeninsula Regional Open Space District / Restoration Design Group, LLC
OPTION C
ITEM / DESCRIPTION QTY.UNIT COST TOTAL
Preliminary Estimate of Probable Construction Costs
LOWER PARKING (Reduced Size)
Partial Lower Parking and Entry Road Section (AC Paving)15,000 SF $10 $150,000
Landing Zone (Compacted Earth Surfacing)6,400 SF $3 $19,200
Concrete Pathways to Toilet and Crosswalk to Trailhead 1,000 SF $12 $12,000
Pre-manufactured Double Vault Toilet 1 LS $50,000 $50,000
Sign Board 1 LS $5,000 $5,000
Vehicular Gate for Restricted Access to Summit 1 LS $7,500 $7,500
Drainage and Bioretention Areas Allowance (C.3 Planters)1 LS $50,000 $50,000
Subtotal $293,700
TRAILHEAD (Reduced Amenities)
Trailhead Area Aggregate Paving 1,000 SF $8 $8,000
Timber Stairs 1 LS $5,000 $5,000
Split-Rail Fence 150 LF $40 $6,000
Benches 2 EA $3,000 $6,000
Sign Board 1 LS $5,000 $5,000
Subtotal $30,000
EQUESTRIAN TERRACE (BELOW TRAILHEAD)
No improvements in this area
INTERPRETIVE AND SIGNAGE
Interpretive Allowance (Summit and Tower Areas)1 LS $100,000 $100,000
Site, Trail, and Regulatory Signage 1 LS $30,000 $30,000
Subtotal $130,000
OPTION C SUBTOTAL $1,882,150
General Conditions (Mobilization, O+P - 15% of total)$282,323
SUBTOTAL with General Conditions $2,164,473
Design Fee Contingency (15%)$324,671
OPTION C TOTAL $2,489,143
ADDITIONAL / EXCLUDED ITEMS
MROSD Soft Costs, Survey, Permits, Coordination and Project Management Excluded
Summit Approach Road (Estimate is for Summit Court, Turn-around, Parking Areas Only)Excluded
Site Geotechnical Slope Stability Studies and Implementation Excluded
Water and Electrical Service for Temporary Irrigation System Excluded
40-Year Maintenance Cost (Basic Maintenance Assumed to be Provided by MROSD)Excluded
Attachment 5
From:Jennifer Woodworth
Subject:Board Questions for 8/26/15 Agenda
Date:Wednesday, August 26, 2015 12:01:32 PM
Attachments:BILL ANALYSIS AB665.docx
2014.03.12_REPORT_Resource Grants_r-14-55.pdf
FOSM Org Chart.pdf
Good afternoon all,
Please see the responses below in blue to Board questions received for tonight’s agenda. Also
attached is the bill analysis for AB665, which Steve previously emailed you regarding the District’s
opposition to this bill.
From Director Cyr:
Why is IT manager salary lower than the other managers?
Under the FOSM-recommended organizational structure, IST, Finance, and HR are Divisions in the
Finance and Administrative Services Department. In addition to the IST Manager being classified as
a Division Manager and not a Department Manager, the market comparison survey showed the
median top-range salary of comparators to be 8.35% below the District's Department Manager
classification. Therefore, the General Manager's recommendation is to place this position at the
salary range closest to the market median, which is range 48 at 7.62% below the Department
Manager range.
From Director Kishimoto:
Claims - what’s this item for Stanford to do Upland cultural and historic landscape pilot project?
The Upland Cultural and Historic Landscape Pilot Project is one of the grantees of the District’s
Resource Grants Program. This project was awarded funding in 2014 and the Board Report is
attached.
Item 5 - management exchange. This is a great staff development program, but will the two in-
bound employees be contributing to our organization and possibly (partially) off-setting the loss of
our IT administrator elsewhere in the organization?
The Management Talent Exchange Program is designed to not only to be a benefit for the
participating employees as a professional development and growth opportunity, but equally to the
participating agencies in both expanding the skills set and leadership potential of its own
participating staff for succession planning and capacity growth, and also by bringing in new, high-
level resources to accomplish discreet, complex, and important assignments and projects for the
agency. This year, the District is sending its IT Administrator and are fortunate to in exchange
receive two upper level public sector employees: Fred Ho, a Senior Civil Engineer from City of
Campbell, who will be working for the District's General Manager's Office and David DeLong, a
Program Manager from the City of San Jose, who will be working for the District's Planning and
Natural Resources Departments.
Fred will be working on the following projects for the District:
1. Developing financial and budgeting processes and forms to enhance the District's preparation for
the first full year of Measure AA project delivery.
2. Working out of the General Manager's Office and in close collaboration with the Finance
Department, the participant will more specifically:
- Review and refine departmental budget preparation template worksheets and work-flow
processes;
- Research and develop options for an Annual Report template document for reporting to the
public on Measure AA progress and finances;
3. Assist with other special projects in the General Manager's Office during this exciting and busy
time of District growth and change in fulfilling Measure AA promises.
David will be working on the following:
1. Development of a Historic Structures Policy (an important Board policy item for which we have
not had enough capacity to pursue). Includes research, outreach to agencies, identify key issues
and processes associated with addressing historic structures. Develop a plan and policy framework
for addressing historic structures within District preserves and report on the findings to
Management Team. Review local County and City ordinances addressing historic preservation;
National and State guidelines for cultural and historic resource preservation. Familiarize with State
Office of Historic Preservation's role and document the public participation process with regards to
local planning review and permitting discretion. As needed, attend meetings and build
relationships with local planning staff and understand the role and functions of Historical Heritage
Commissions and Historic Resource Advisory Boards.
2. Carbon Sequestration Climate Change Analysis (an important Action Plan project that may have
positive financial implications and needs additional capacity to pursue). Includes project scoping,
selection of expert consultants and management of work, conducting research on viable models,
impacts assessment on District operations, and preparation of a findings report
Item 6 - grazing tenant. I couldn’t find Bar DX Livestock listed anywhere. Is it a new name?
Bar DX is a business that is owned and managed by Ronnie and Bartley Seever out of Castro Valley.
Both Ronnie and Bartley grew up in long time ranching families helping their families cattle
ranching business as well as their own and friends ranching projects. It is a new business created
for the proposal to graze Mindego Ranch.
Item 7 - new positions.
* CFO position - no mention of how controller fits in picture?
* Could we see an org chart - possibly the one from FOSM. How are the responsibilities divided
among CFO and 2 AGMs?
The CFO will work closely with the Controller on all financial matters in which the Controller is
involved as the Board's appointee. As shown on the enclosed FOSM organizational chart, the CFO
will report directly to the General Manager, but there is a "dotted-line" working relationship with
the Controller. The CFO will provide high level strategic financial analysis, forecasting, modeling,
and budgeting for the District. In addition to being responsible for the Finance Division, the CFO
will also be responsible for the Human Resources Division and the Information Systems and
Technology Division.
The organizational chart is attached.
Jennifer Woodworth, CMC
District Clerk
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485
BILL ANALYSIS
Ó
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|SENATE RULES COMMITTEE | AB 665|
|Office of Senate Floor Analyses | |
|(916) 651-1520 Fax: (916) | |
|327-4478 | |
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THIRD READING
Bill No: AB 665
Author: Frazier (D)
Amended: 8/18/15 in Senate
Vote: 21
SENATE NATURAL RES. & WATER COMMITTEE: 7-0, 6/23/15
AYES: Pavley, Stone, Hertzberg, Hueso, Monning, Vidak, Wolk
NO VOTE RECORDED: Allen, Jackson
SENATE APPROPRIATIONS COMMITTEE: Senate Rule 28.8
ASSEMBLY FLOOR: 77-0, 4/30/15 (Consent) - See last page for
vote
SUBJECT: Hunting or fishing: local regulation
SOURCE: California Waterfowl Association
DIGEST: This bill provides that (1) the state fully occupies
the field of the taking and possession of fish and game, and (2)
unless authorized by the Fish and Game Code or other state or
federal law, that the Department of Fish and Wildlife (DFW) and
the California Fish and Game Commission (FGC) are the only
entities that may regulate hunting and fishing on the lands and
waters of California. The bill expressly preempts any local
ordinance or regulation relating to the taking or possession of
fish and game. The bill also makes other related changes to the
Fish and Game Code.
ANALYSIS:
AB 665
Page 2
Existing law:
1)Authorizes the Legislature, in the California Constitution, to
delegate to the FGC powers relating to the protection and
propagation of fish and game.
2)Provides that the Legislature, by statute, has delegated to
the FGC the power to regulate the taking or possession of fish
and game, in accordance with state fish and game laws.
3)Guarantees in the California Constitution the right to fish on
the public lands and waters of the state and prohibits laws
that impede access to these lands and waters for the purpose
of fishing.
4)Gives local governments authority, under the California
Constitution, to make and enforce within their limits all
local, police, sanitary and other ordinances and regulations
not in conflict with general law. Courts have held that a
city or county may adopt an ordinance that only incidentally
affects fishing and hunting if the primary purpose of the
ordinance is for the protection of public health and safety.
This bill:
1)Contains findings and declarations relating the legal history
of local government authority to regulate hunting and fishing
that concludes, as noted above, that local governments'
current authority is limited to ordinances that only
incidentally affect fishing and hunting through ordinances
that have the primary purpose of public health and safety
protection.
2)Provides that the state fully occupies the field of the taking
and possession of fish and game pursuant to the Fish and Game
Code, regulations adopted by the FGC pursuant to the Fish and
Game Code, and Section 20 of Article IV of the California
Constitution, and that all local ordinances and regulations
are subject to this section.
3)Prohibits a city or county from adopting an ordinance or
regulation within its jurisdiction regarding the taking or
possession of fish and game unless expressly authorized by the
Fish and Game Code, other state law, or federal law.
AB 665
Page 3
4)Requires the FGC and DFW, or any other governmental entity
legally authorized to affect hunting and fishing on navigable
waters held in public trust to ensure that the fishing and
hunting rights of the public guaranteed under the Constitution
are protected.
5)Provides that nothing in this bill prohibits a public or
private landowner or their designee from controlling access or
use, including hunting and fishing, on property that the
landowner owns in fee, leases, holds an easement upon, or is
otherwise expressly authorized to control for those purposes
in a manner consistent with state law.
6)Contains a savings clause stating both that employees or
agents of the department performing their official duties are
covered by the bill and that these provisions do not affect
other existing legal protections for fish and game-related
management, recreation, or other activities not mentioned in
the bill.
7)States legislative intent that local governments with an
interest in restricting hunting or fishing within their
jurisdiction should do so through regulations of the FGC.
8)Provides that the FGC regulation of the take or possession of
specified wildlife shall include public health and safety.
9)Deletes the requirement in section 3004 of the Fish and Game
Code for a showing of "recklessness" as a condition for a
misdemeanor conviction of a person for the unlawful discharge
of a weapon, but retains the provision that such unlawful
discharge must be intentional.
Comments
1)Local Ordinances. The Senate Natural Resources Committee
attempted to identify local ordinances to determine if there
are examples of ordinances that unreasonably interfere with
hunting and fishing. Nine were identified, but this may not be
an exhaustive list.
a) The first example was a proposed ordinance from Hermosa
AB 665
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Beach. There, following a 2014 incident at the pier at
which a juvenile white shark was hooked and bit a
fisherman, the city considered further restrictions on
fishing that were more restrictive than state law. However,
the amendments to the ordinance were never adopted.
b) The second involves proposed amendments to an ordinance
from East Bay Regional Park District which would prohibit
discharge of a firearm within 150 feet of a trail, level,
road, or developed recreation area. In opposing this
regulation, the sponsor of AB 665 suggested that the
district instead pursue violators through violations
enumerated in the Penal Code and the Fish and Game Code.
One such Penal Code provision (section 246.3 (a)) provides that
"[any] person who willfully discharges a firearm in a grossly
negligent manner which could result in injury or death to a
person is guilty of a public offense?" Violations may be charged
either as a misdemeanor or a felony, according to the sponsor.
This provision requires a showing of "gross negligence" which
requires the actor to have a specific criminal intent that would
not be necessary to prove if the district could show, pursuant
to its ordinance, a discharge within 150 feet of a trail or the
other features mentioned in its ordinance. It may be that an
ordinance is more enforceable from the perspective of the
district than the Penal Code provision.
A second provision, Section 3004 (b) of the Fish and Game Code,
prohibits the intentional discharge of a firearm across any
public road or other established way that is open to the public
in an unsafe and reckless manner. This provision can be charged
as a misdemeanor. As noted, this bill would delete the
requirement of a showing of recklessness.
For its part, the East Bay Park District acknowledges that
hunting is regulated by the Fish and Game Code. However, it
believes its ordinance fits within the "incidentally affects"
description that is authorized by existing law but that would be
prohibited by this bill. Its argument is summarized below in
opposition statements.
c) The third example is from Redwood City which
specifically adopts the regulations of the Fish and Game
AB 665
Page 5
Commission for hunting, but creates additional zones within
its city limits where hunting along the San Francisco Bay
is prohibited. The sponsors consider this an example of
exactly what should not be allowed in local ordinances.
d) Sacramento County has an ordinance authorizing the
sheriff to issue county hunting licenses.
e) The City of Hercules had an ordinance prohibiting the
discharge of weapons within city limits. Its city limits
extended two miles into the Bay, with an obvious effect on
waterfowl hunting. It agreed not to enforce that aspect of
its ordinance.
f) The County of Los Angeles has an ordinance prohibiting
the discharge of any weapon, including shotguns, within
mile of a structure. The sponsors consider this a de facto
ban on hunting in the county. The county considers it a
reasonable measure for public safety protection.
g) The County of Santa Cruz has an ordinance prohibiting
the discharge of weapons within significant blocks of the
county that are described in lengthy legal descriptions of
the specified properties.
h) Riverside County. Its ordinance has several closed or
restricted areas to the use of firearms, including shotguns
and air rifles, including expanded distance requirements
from buildings and other structures that are greater than
the distance in state law (150 yards).
i) San Bernardino County. Its ordinance specifies where
hunting is allowed, including in areas with restrictions
where only shotguns may be used. It also prohibits the
discharge of firearms in several areas except for
depredation.
2)Pre-emption. Local ordinances are invalid if they attempt to
impose requirements in a field that is preempted by state law.
Local ordinances may be preempted where the Legislature adopts
a general scheme for regulation that indicates intent,
expressly or implied, by the state to occupy a particular
field to the exclusion of local laws. (See In re Lane, 58
Cal.2d. 99, Pipoly v. Benson (1942) 20 Cal.2d. 366, and
AB 665
Page 6
Sherwin-Williams Co. v. City of Los Angeles (1993) 4. Cal.4th
893.) The California Constitution, Article XI, Section 7,
gives local governments broad police powers. The California
Constitution, as amended in 1902, also provides that the
Legislature may provide for the division of the state into
fish and game districts and may enact such laws for the
protection of fish and game as it deems appropriate. The
California Supreme Court in In re Makings (1927) 200 Cal. 174
held that the purpose of this amendment was to take from local
authorities the right to regulate fish and game and to invest
such power exclusively in the state.
In a 1986 opinion, the Attorney General analyzed both of these
constitutional provisions and opined that a county may by
ordinance adopt laws regulating certain methods of hunting
within its jurisdiction where such action is necessary to
protect public health and safety, and where the local
ordinance only incidentally affects the field of hunting. The
particular ordinance in question banned steel-jawed leg hold
traps. Attorney General opinions are persuasive authority but
not binding on courts.
The 1986 Attorney General opinion relied in part on the
reasoning of the Court of Appeal in People v. Mueller (1970) 8
Cal.App.3d 949. The court in that case found a local
ordinance regulating fishing to be valid, and held that if the
primary purpose of the ordinance is the protection of public
health and safety, and the ordinance affects hunting and
fishing only incidentally, the ordinance is a valid exercise
of the local police power.
3)The lingering tension in state law. Some who acknowledge that
hunting and fishing regulations are exclusively the domain of
the state and that local hunting and fishing ordinances are
justifiably pre-empted may have a lingering question regarding
the effect of such preemption on local ordinances that
prohibit the illegal discharge of firearms in a context
unrelated to hunting.
An Assembly amendment attempted to address this question by
clarifying that local ordinances would not be prohibited when
expressly authorized by the Fish and Game Code, federal law,
or "other state laws" including the constitutional provision
granting local governments various police powers to protect
AB 665
Page 7
public health and safety. It remains to be seen if this
amendment persuades the opposition (or future courts) that
local public health and safety ordinances would not be
pre-empted since these are authorized by "other state laws."
It seems clear that the intent of this amendment is that
legitimate police power regulations of local governments
derived from such other express provision of state law would
remain in effect and would not be pre-empted. A primary
example would seem to be a local ordinance that prohibits
discharges of weapon which may be based on public safety
grounds completely unmotivated and unrelated to a hunting
regulation. That said, in this context, the word "expressly"
in the Assembly amendment may be subject to some
interpretation.
Prior Legislation
Previous bills on this topic were unsuccessful but were not
completely identical to this bill. The previous bills were
closer to "partial pre-emption" bills.
AB 815 (Berryhill) of 2008 was substantially similar to this
bill, except that AB 815 included language providing that local
ordinances that regulate trapping were not subject to the state
preemption provisions. (The trapping exclusion is now in AB 665
because of Assembly amendments.) AB 665 also includes additional
language that was not in AB 815, specifically the provision that
prohibits a city or county from adopting an ordinance or
regulation within its jurisdiction "regarding" the taking or
possession of fish and game. AB 815 was vetoed by the Governor.
AB 2146 (Canciamilla) of 2006 was also substantially similar to
this bill, except that it would have applied only to local
ordinances adopted after the effective date of the bill and
would have grandfathered in existing local ordinances. AB 2146
was held in the Senate.
AB 979 (Berryhill) of 2010 was also substantially similar to
this bill, except that it included language providing that a
city or county may not adopt an ordinance or regulation that
affects hunting or fishing unless the ordinance or regulation is
AB 665
Page 8
both necessary to protect public health and safety and has only
an incidental impact on the fields of hunting and fishing
preempted by state law. It also included language limiting the
bill's application to activities for which a hunting or fishing
license is required by the state. AB 979 was vetoed by the
Governor.
This bill, on the other hand, is intended to fully pre-empt
local ordinances without regard to the exceptions mentioned
above.
FISCAL EFFECT: Appropriation: No Fiscal
Com.:YesLocal: No
SUPPORT: (Verified8/16/15)
California Waterfowl Association (source)
California Bowmen Hunters Association
California Chapter Wild Sheep Foundation
California Fish and Game Wardens' Association
California Hawking Club
California-Oregon Wetlands and Waterfowl Council
California Rice Commission
California Rifle and Pistol Association, Inc.
California Sportfishing League
California Sportsman's Lobby
Delta Waterfowl
Ducks Unlimited
Firearms Policy Coalition
Gaines & Associates
Grassland Water District
Mule Deer Foundation
National Rifle Association
National Shooting Sports Foundation, Inc.
National Wild Turkey Federation
Outdoor Sportsmen's Coalition of California
Rocky Mountain Elk Foundation
Safari Club International
San Diego County Wildlife Federation
Suisun Resource Conservation District
AB 665
Page 9
The Black Brant Group
The California Sportsmen's Lobby, Inc.
The Sportfishing Conservancy
Tulare Basin Wetlands Association
OPPOSITION: (Verified8/16/15)
City and County of San Francisco
East Bay Regional Park District
Hayward Area Recreation and Park District
Marin Humane Society
Project Coyote
Public Interest Coalition
Sierra Club California
State Park Partners Coalition
The Humane Society of the United States
ARGUMENTS IN SUPPORT: The author indicates the purpose of this
bill is to reaffirm the state's sole regulatory authority over
the taking and possession of fish and game by prohibiting cities
and counties from passing local ordinances that relate to the
taking or possession of fish and game. This bill would also
provide that unless otherwise stated by the Fish and Game Code
or federal law, the FGC and the DFW are the only entities that
may adopt or promulgate regulations regarding the taking or
possession of fish and game on any lands or waters within the
state.
The author and sponsors state that local regulation by non-fish
and game entities not only interferes with the comprehensive,
centralized control of fish and game, but diminishes the role of
science and wildlife professionals in wildlife regulatory
decisions. The author asserts that it also creates significant
enforcement issues for hunters and fishermen. While
acknowledging that previous legal opinions have suggested that
local governments could indirectly impact the taking of fish and
game on non-state and non-federal lands if necessary to protect
public safety, the author and sponsor assert that the Fish and
Game Code and FGC would take public health and safety into
account, pursuant to this bill, in crafting rules for fishing
AB 665
Page 10
and hunting, and so additional local regulation for these
purposes is not necessary. Finally, this bill also includes a
provision stating that nothing in this bill prohibits a public
or private landowner from controlling public access or public
use, including hunting or fishing, on land the entity owns or
manages.
ARGUMENTS IN OPPOSITION: Opponents assert this bill is not
needed since the constitution and the courts have already
delineated the areas of state and local authority. They assert
that this bill, in giving the FGC and DFW exclusive authority
over fish and game matters, takes away the rights of cities and
counties to safeguard their own citizens from potential dangers
involved when fish and game are taken within their boundaries.
They also assert this bill creates unintended consequences by
invalidating numerous public safety and welfare ordinances
already in place, including limits on the use of dangerous traps
and firearms in certain areas populated by children and
companion animals. As examples, the Humane Society points to the
City of San Rafael's ban on the use of traps and poisons in city
open space areas, a ban on snares and other body-gripping traps
in the City of Los Angeles, and a ban on feeding of wildlife in
city parks and other public spaces in the City of Berkeley. In
summary, opponents argue cities and counties should continue to
be allowed to adopt ordinances on matters that affect public
health and safety, and the local regulatory process should be
safeguarded from such a sweeping change.
East Bay Regional Park District is very concerned that the bill
could jeopardize public safety along its parks which include
hundreds of acres of Bay waters and regional shorelines. In a
photo submitted by the district, it is apparent that at high
tide, hunters could have access to both sides of a slightly
elevated trail. It requests an amendment authorizing a 150 yard
safety buffer along its trails, roads, and near its developed
areas.
The State Parks Partners Coalition comprised of 15 local
entities including Los Angeles County Parks and Recreation, East
Bay Regional Parks, and Santa Clara County Open Space District
is also opposed. While not anti-hunting, the coalition is
concerned about the loss of local control in protecting public
safety, and it questions the need for preemption of local
AB 665
Page 11
ordinances particularly in situations where local recreational
lands are partially or wholly inconsistent with hunting
activities.
The City and County of San Francisco adopted an oppose position
on August 19th, 2015. Its opposition is based on its view that
the discharge of firearms adjacent to or near public parks or
general recreation lands presents an imminent public danger that
cannot be adequately monitored or reconciled with existing state
resources (given the chronic under-budgeting of DFW wardens). It
also objects to the creation of this public danger through the
preemption of local ordinances that presently govern its
parklands. It fears that those parklands, could, through this
bill, become adjacent to lands or waters that would be used for
hunting.
ASSEMBLY FLOOR: 77-0, 4/30/15
AYES: Achadjian, Alejo, Travis Allen, Baker, Bigelow, Bloom,
Bonilla, Bonta, Brough, Brown, Burke, Calderon, Chang, Chau,
Chiu, Chu, Cooley, Cooper, Dababneh, Dahle, Daly, Dodd,
Eggman, Frazier, Beth Gaines, Gallagher, Cristina Garcia,
Eduardo Garcia, Gatto, Gipson, Gonzalez, Gordon, Gray, Grove,
Hadley, Harper, Roger Hernández, Holden, Irwin, Jones,
Jones-Sawyer, Kim, Lackey, Levine, Linder, Lopez, Low,
Maienschein, Mathis,
Mayes, McCarty, Medina, Melendez, Mullin,
Nazarian, Obernolte, O'Donnell, Olsen, Patterson, Perea,
Quirk, Rendon, Ridley-Thomas, Rodriguez, Salas, Santiago,
Steinorth, Mark Stone, Thurmond, Ting, Wagner, Waldron, Weber,
Wilk, Williams, Wood, Atkins
NO VOTE RECORDED: Campos, Chávez, Gomez
Prepared by:William Craven / N.R. & W. / (916) 651-4116
8/19/15 20:53:07
**** END ****
AB 665
Page 12
R-14-55
Meeting 14-08
March 12, 2014
AGENDA ITEM 8
AGENDA ITEM
Status Report on the Resource Management Grant Program
GENERAL MANAGER’S RECOMMENDATION
Receive a Status Report on the Resource Management Grant Program, including New Grant
Recipients, as Approved by the General Manager.
SUMMARY
The Resource Management Grant Program (RMGP) has previously funded seven (7) research
projects which have contributed to achieving the Midpeninsula Regional Open Space District’s
(District) mission of resource stewardship through relevant scientific research. Since the current set
of grants were nearing completion, a new Request for Proposals was released in November2013 in
order to award the remaining available funds for the current fiscal year ($10,000) and award grants
for the next five years, as specified under the Board-approved grant policy guidelines (adopted in
2007 and amended in 2010; see Attachment 1).
DISCUSSION
The District encourages and supports applied academic research that is relevant to its Preserves and
its mission. In 2007 the Board approved the RMGP to foster and strengthen partnerships with
researchers from academic institutions and advance the scientific understanding of natural processes.
When applied, such knowledge furthers the District’s mission to provide low-intensity public
recreation, environmental education, and sound resource stewardship. Grant awards provide up to
$5,000 per year for any single project and provide up to $25,000 annually in total RMGP funding for
all projects. Multi-year projects are considered, provided that the total amount of funding does not
exceed $25,000 over five (5) consecutive years. The Grant team, composed of staff from several
departments, has applied the grant policy criteria to select the most valuable research projects and the
team’s recommended projects have subsequently been approved by the General Manager who is
awarding funds as described below and under his authority as delegated by the Board.
Past Grantees
Past Grant recipients have contributed to our scientific understanding in a number of ways and forged
successful partnerships which further the District’s mission. For example, UCSC mountain lion
research, partially funded by the Districts RMGP, identified critical bottlenecks caused by major
highways in the region as well as provided information on animal behavior in relation to human
disturbance levels. In addition to writing peer-review publications on the subject, they provided
education and outreach opportunities for students and the public to learn more about the species.
R-14-55 Page 2
Other grants have provided useful information on seeding with natives in conjunction with weed
control, identification of critical wildlife corridors in the region, pathways and limitations of non-
native insect invasion into natural areas, and the level of genetic divergence among populations of an
amphibian species. Projects such as the UCSC mountain lion studies and the Bay Area Critical
Linkages study are being used in regional planning to develop wildlife corridors and target important
habitat for conservation. Although science is sometimes not conclusive, such as in the case of a
grantee who studied genetically distinct populations of California giant salamander, these studies
push the topics forward and define the future work needed. Attachment 2 describes the past grant
awards and the amounts awarded by the RMGP.
Newly Selected Grantees
On November 14 2013, a Request for Proposals was announced on the District website and through
an email memo which was sent to 80 regional groups and individuals involved in relevant research.
The Grant Team held an optional information session on November 20, 2013 for those interested in
applying. Twenty (20) applications were received by the closing date of January 15, 2014 and scored
according to the criteria established in the RMGP Policy. The top ranking 10 proposals were further
considered by staff to ensure they met the grant requirements and to select award amounts based on
the amount requested and funds available in order to maximize the number of projects that could be
funded.
Seven (7) research projects were selected for funding based on the available funds. Below are brief
descriptions of these grant proposals (Attachment 3 provides more detail):
1. Fish Habitat in San Gregorio (San Francisco State University). This study will collect
stream channel measurements and analyze them along with an existing large woody debris
(LWD) inventory to help land managers identify priority sites for salmonid habitat
enhancement projects along San Gregorio Creek.
2. Hicks Road Cultural Resource Assessment (Santa Clara University). This archeological site
survey will benefit both the District by providing information on any Native American use as
well as use associated with the historic Guadalupe Mines in the area; this project will also
provide an educational opportunity to undergraduate students studying archeology.
3. Using Ecology to Recover Traditional Ecological Knowledge and Protect Cultural Resources
(University of California, Berkeley). This project is designed to identify sites of
ethnobotanical value, experiment with various traditional management practices on a small
scale, and collect culturally significant plant materials for traditional use by the Amah
Mutsun Tribal Band.
4. Quantifying the Impacts of Habitat Loss, Woody Plant Encroachment and Land Management
Strategy on Coastal Montane Grassland Bird Communities (San Francisco Bay Bird
Observatory). This research will quantify grassland encroachment, historical land use data,
and compile existing regional bird surveys to determine effects on montane bird communities
within the region.
5. Camera Trap Study of Wildlife Use of Conservation-grazed Coast Rangelands (California
Academy of Sciences). This study will track the presence and habits of wildlife in several of
the District’s coast preserves where verified observations of wildlife are sparse.
6. San Francisco Bay Area Cultural and Historic Landscape Pilot Project (Stanford
University). This archeological study will use archival research, remote sensing, and field
methods to predict and survey locations of potential former Native American land use in
upland and foothill zones of District Preserves.
7. Monitoring Fire Weather and Fuels Conditions in a Changing Climate (San Jose State
University). This research will improve the ability to predict sudden changes in fire danger
level which are expected to become more common as fire seasons extend throughout the
State. A combination of fuel sampling, weather data collection in the Mt. Umunhum area,
R-14-55 Page 3
and analysis will be utilized to make better fire weather predictions available to fire agencies
and the public.
CEQA COMPLIANCE
The project is categorically exempt from the California Environmental Quality Act (CEQA) under
Sections 15306 as follows: Section 15306 exempts basic data collection, research, experimental
management, and resource evaluation activities that do not result in a serious or major disturbance to
an environmental resource. The District’s RMGP will fund research projects consistent with this
exemption.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. Notices were also sent to persons
requesting notice of resource management activities.
FISCAL IMPACT
The Board previously authorized a maximum of $25,000 annually to fund the RMGP, although this
maximum has not been reached every year in the past. Additionally, the grant policy specifies that
each grant project may be awarded up to $5,000 per year and up to $25,000 per project in total over
five years. The Natural Resources Department Budget for FY 2013-14 includes $25,000 in funds for
the RMGP, as does FY 2014-15 budget. The total fiscal impact of the RMGP over fiscal years 2013-
14 through 2018-19 is $97,073. Attachment 3 specifies the amounts to be distributed in Fiscal Years
2013-14 through 2018-19.
NEXT STEPS
A staff member from the most appropriate Department (typically Natural Resources, Planning, or
Public Affairs) will be assigned to act as project manager and establish a short form agreement with
their grantee. Short form agreements are in keeping with similar small grants programs and will help
keep overhead low for grantees as the Grant has a 10% overhead cap. The project manager will
finalize the milestones, deliverables, and permit to enter District lands, making fund dispersals
contingent upon satisfactory milestones and deliverables. A progress update will be provided to the
Board within 2 years.
Attachments:
Attachment 1: Board Policy Resource Management Grant Program
Attachment 2: Summary of Previous Research Grant Awards
Attachment 3: Summary of New Research Grant Awards
Responsible Department Manager:
Kirk Lenington, Natural Resources Manager
Prepared by:
Joel Silverman, Resource Management Specialist I
Board Policy
RESOURCE MANAGEMENT
GRANT PROGRAM
Adopted by the Board of Directors
November 14, 2007
Amended: November 17, 2010
Purpose:
The District encourages and supports applied academic research on District preserves. Partnerships
with researchers from academic institutions can provide the District and the larger scientific
community with information that furthers the District’s mission, enhance public education, and
advances scientific understanding of natural processes. The goal for the Resource Management
Grant Program is to develop and strengthen local partnerships with researchers in support of the
District’s mission. This policy establishes the guidelines by which District staff will solicit, review,
award, and administer grant funds to meritorious projects.
Background:
Numerous academic research institutions are located within the San Francisco Bay Area, providing
opportunities for the District to partner with researchers to make better informed decisions about
land management and public outreach.. Numerous research projects have been conducted on
District lands, however, given the diversity of natural habitats found on District lands and the
volume of research questions of direct interest to District staff, fostering research opportunities will
provide the District with applied research that is targeted specifically to the District’s needs.
Partnerships with local academic institutions are a vital component to achieving the District’s
mission to “protect and restore the natural environment”.
Procedures:
The following procedures will assist the General Manager in soliciting, reviewing, and awarding
grant funds to research projects consistent with the District’s mission:
1. The Resource Management Grant Program (Program) will be an interdepartmental program
jointly administered by the Planning, Operations, and Public Affairs Departments. Staff from
these departments will collaboratively administer all aspects of the Program.
2. Grant awards will not exceed $5,000 for any one project annually and total annual Program
funding will not exceed $25,000. Multi-year projects will be considered provided that the total
amount of funding does not exceed $25,000 over five consecutive years, subject to approval in
the District’s annual budget and an annual review by District staff to ensure satisfactory
progress.
3. Eligible projects must, at a minimum, be sponsored by a faculty member of an accredited
academic research institution.
4. Eligible projects must contribute information that aids in resource management, operational and
maintenance actions, public outreach, or public use decisions by the District or provide a larger
educational purpose that furthers the District mission.
5. Eligible projects must not result in permanent damage and/or impairment to habitats or natural
resources on District lands and will be in compliance with the District’s Permit to Enter
procedures (required for each research project).
6. The General Manager will establish a detailed evaluation and selection process to be used in
reviewing eligible proposals in the form of Administrative Guidelines. Evaluation criteria will
include but not be limited to the proposal promoting and accomplishing the District’s mission,
advancing the District’s management of natural resources, enhancing the District’s interface
with the public, establishing collaborative partnerships with research institutions, and advancing
the general understanding of the natural environment.
7. A Request for Proposals will be released annually to solicit proposals for consideration for
funding provided funding is available. Proposals will also be accepted throughout the year and
considered for funding as received and as funding is available.
8. The General Manager will prepare an annual report to the Board of Directors on the Resource
Management Grant Program that details the proposals received as well as those selected for
funding, and the results of research received.
9. This Policy will be reviewed every five years from the date of approval.
Attachment 2: Summary of Previous Resource Management Grant Awards
Title Organization Academic
Sponsor
FY 2007-08 FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 Total Cost Per
Grantee
Development of an Invasive
Argentine Ant Management
Plan (2007-2011)
Stanford
University
Stanford
University
$ 3,500.00 $ 6,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 500.00 $ 25,000.00
Wildlife Corridor
Stewardship Team
Partnership (2008-2012)
Foothill-De Anza
College
Foothill-De Anza
College
$ 4,500.00 $ 5,000.00 $ 500.00 $ 10,000.00
Genetic Distinction and
Population Structure of the
California Giant
Salamander (2008)
Sonoma State
University
Sonoma State
University
$ 4,500.00 $ 500.00 $ 5,000.00
Using Native Tarweeds to
Manage Yellow Starthistle
in California Grasslands
(2008)
UC Santa Cruz UC Santa Cruz $ 1,305.00 $ 1,305.00
Santa Cruz Mountains
Puma Project (2009-2013)
UC Santa Cruz UC Santa Cruz $ 4,500.00 $ 5,500.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 25,000.00
Rancher, Manager, and
Scientist Forum on
Rangeland Conservation,
Central Rangeland Coalition
(2009-2013)*
Central Coast
Rangeland
Coalition
(administered by
Elkhorn Slough
Foundation)
UC Santa Cruz $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 20,000.00
Bay Area Critical Linkages
(2009 - 2012)
SC Wildlands UC Davis $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 15,000.00
Total Cost Per Year --3,500.00$ 16,305.00$ 20,000.00$ 16,000.00$ 20,000.00$ 10,500.00$ 15,000.00$ $ 101,305.00
Attachment 3: Summary of New Resource Management Grant Awards
Title Organization
Principal
Investigator
Academic
Sponsor FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 Total $ Per Grant
See Attachment 2
Pre-existing
Grant Awards multiple multiple $ 10,000.00 $ 5,000.00 $ 15,000.00
San Francisco Bay Area
Cultual and Historic
Landscape Pilot Project
Stanford
University Wilcox
Stanford
University $ 5,000.00 $ 5,000.00
Hicks Road Cultural
Resource Assessment
Santa Clara
University Panich
Santa Clara
University $ 1,650.00 $ 1,650.00
Using Ecology to Recover
Traditional Ecological
Knowledge and Protect
Cultural Resources
Amah Mutsun
Tribal Band Reid UC Berkeley $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 25,000.00
Quantifying the Impacts of
Habitat Loss, Woody Plant
Encroachment and Land
Management Strategy on
Coastal Montane Grassland
Bird Communities SFBBO Burns UC Santa Cruz $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 15,000.00
Camera Trap Study of
Wildlife Use of
Conservation-grazed Coast
Rangelands Individual Hickman
Cal Academy
of Sciences $ 3,350.00 $ 2,994.00 $ 6,344.00
Fish Habitat in San
Gregorio. SFSU Issel SFSU $ 5,000.00 $ 5,000.00
Monitoring Fire Weather
and Fuels Conditions in a
Changing Climate SJSU Vaccaro SJSU $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 4,079.00 $ 24,079.00
Total $ Per Year $ 25,000.00 $ 25,000.00 $ 17,994.00 $ 15,000.00 $ 10,000.00 $ 4,079.00 $ 82,073.00*
*Grand Total Box Does Not Include Pre-existing Grant Award Amount ($15,000)
From:Jennifer Woodworth
Subject:Board Questions for 8/26/15
Date:Wednesday, August 26, 2015 3:47:47 PM
Hi all,
Please find the answers below in blue to Director Kishimoto’s questions regarding Item 9 on
tonight’s agenda.
* is there hang glider facility included in recommended version?
Yes. The hang gliding would be considered a Special Use subject to permit. Hang gliders would
launch from the area labeled "Terrace" that would be gated and used for special uses and special
event parking. At the Planning & Natural Resources Committee meeting, the Committee
recommended the hang gliding uses be discussed at a future time.
* camping was not included in EIR, so not included
A backpack camp was evaluated under CEQA for this project; however, the Board decided to
remove camping from consideration for this phase of the summit area amenities.
* wifi is postponed to future?
Correct. The scope of interpretive services for this phase of the project is for signage and other
interpretive materials that do not rely on technology.
* when do we talk about the interpretive signs? (history, natural)
Staff is actively working on the interpretive materials with the consultant and expect to return to
the Committee in January or February 2016 with the designs.
* I assume bike racks are included?
Bike racks are included in the project but are not called out specifically on the Preferred Schematic
Design, since this is a conceptual-level design drawing.
* shuttle decision is postponed to future depending on demand? If we do one, enough turn
around and waiting area?
Correct. The turnaround at the summit is designed for large emergency vehicles and would also be
suitable for shuttles. There is sufficient waiting area designed at the summit.
* how many parking spaces in spillover area?
There are no designated parking spaces in the Terrace because it will be also used for staff events
where more vehicles can fit into the space without designated parking stalls. The Preferred
Schematic Design plans for minimal site improvements for the initial phasing of the project
development.
* are we planning trash/recycling here or our normal “take it away with you”?
The District's normal policy of "pack it in pack it out" applies to this project.
Jennifer Woodworth, CMC
District Clerk
jwoodworth@openspace.org
Midpeninsula Regional Open Space District
330 Distel Circle, Los Altos, CA 94022
P: (650) 691-1200 - F: (650) 691-0485