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HomeMy Public PortalAbout12/04/01 CCM269 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 4, 2001 The City Council of Medina, Minnesota met in regular session on December 4, 2001 at 7:33 p.m. in the City Hall Chambers. Acting Mayor Zietlow presided. I. ROLL CALL Members present: Lane, Smith, Workman and Zietlow. Members absent: Ferris (leave of absence). Also present: Attorney Ron Batty, Public Works Director Jim Dil!man, City Engineer Tom Kellogg, Planning & Zoning Administrator Loren Kohnen, Police Chief Ed Be!land, Administrator Clerk -Treasurer Paul Robinson, and Recording Secretary Robyn Sauer. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA A. Steve Tallen's 2002 Prosecution Rates Proposal (Item VI, D). B. Request to change the January 1, 2002 City Council Meeting (Item VII, D, 4). C. Elm Creek Interceptor Update (Item VII, A, 5). D. Discuss the timing of the Moratorium within the Agricultural Preserve District (Item VII, A, 4). Moved by Councilmember Lane, seconded by Councilmember Smith, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL A. Approval of the November 20, 2001 Regular City Council Meeting Minutes There was a correction on page 5, second paragraph, to change the word "light" to "motion". Page 8, first paragraph under item 18, to state: "...about possible Mn/DOT colocating at a Hennepin County public works facility". Page 8, second paragraph under item 18, to state: "...He said his Mn/DOT contact had indicated", and on Page 10, fourth paragraph, to state: "...It was noted that the budget and personnel matters will be discussed at the November 21, 2001 City Council work session". Moved by Councilmember Smith, seconded by Councilmember Workman, to approve the minutes of November 20, 2001 as amended. Motion passed unanimously. V. CONSENT AGENDA A. Resolution 01-61 Granting Preliminary Plat Approval for Ace Properties, LLP B. Resolution 01-62 Denying Setback Variance at 565 Hackamore Road Moved by Councilmember Lane, seconded by Councilmember Workman, to approve the Consent Agenda. Motion passed unanimously. Medina City Council Meeting Minutes December 4, 2001 270 VI. COMMENTS A. Citizens on Items not on the Agenda There were none. B. Park Commission There were none. C. Planning Commission C1. Planning and Zoning Administrator Loren Kohnen stated there would be one item on the Planning Commission agenda next week along with the appointment of two people to serve on the Agricultural Commission. D. Steve Tallen's 2002 Prosecution Rates Proposal Mr. Tallen indicated it has been a quiet year in the prosecution realm. He commented the officers have been working hard, and noted from November 2000 to October 2001, the fine revenue paid to the City from all citations and criminal charges was $115,847, the Hennepin County Workhouse was paid $6,718.95, and the gross attorneys fees payment was $34,401.28, leaving $74,726.77. Mr. Tallen stated there was a 4.2-4.3 percent cost of living increase for Minneapolis/St. Paul over the past twelve months, therefore, he was asking for a 4.25 percent raise for 2002, which would translate into $4.25 per hour, bringing his hourly fee to $96.50. Mr. Robinson commented he was unclear as to where Mr. Tallen got the cost of living increase percentage. Mr. Tallen replied he received the numbers from the Department of Labor. Councilmember Lane commented Medina had been extremely well served by Mr. Tallen and stated Mr. Tallen was very well thought of. Moved by Councilmember Smith, seconded by Councilmember Lane, to accept Mr. Tallen's fee increase to $96.50/hour. Motion passed unanimously. Mr. Robinson stated the number he received for the cost of living increase was 2.2 percent. Mr. Tallen responded 2.2 percent was the national cost of living increase, not the Minneapolis/St. Paul cost of living increase. Councilmember Smith commented $96.50 per hour was not unreasonable for an attorney the City has had for such a long time. Police Chief Belland noted some cases cross over borders and nothing has ever come back negative about Mr. Tallen. Acting Mayor Zietlow stated Mr. Tallen was making the City a safer place, and noted it was not a moneymaking venue for the City. Mr. Tallen commented he was concerned with doing the right thing and getting reasonable resolutions in the end. Medina City Council Meeting Minutes December 4, 2001 271 VII. BUSINESS A. Planning and Zoning Al. Wild Meadows Letter of Credit Reduction Tom Kellogg stated Dave Newman had submitted a request to reduce the letter of credit for Wild Meadows. He noted the phase was substantially complete, and recommended reducing the letter of credit. The amount left after the reduction should be adequate to cover the cost of work yet to be completed. Mr. Kellogg indicated the record plans for grading and utility should be delivered to the City before the reduction occurs. Moved by Councilmember Workman, seconded by Councilmember Smith, to reduce Wild Meadows current letter of credit to $1,153, 675. Motion passed unanimously. A2. Progress Update on Wild Meadows — Steven Apfelbaum and Dave Newman Dave Newman stated Steve Apfelbaum was in town to talk to the City Council and give a brief update on Wild Meadows. Steve Apfelbaum distributed a handout to the Councilmembers and reviewed the accomplishments in Fall 2001, the key tasks for Winter -Summer 2001, and other tasks to be performed, as listed in the handout. Mr. Apfelbaum noted changes were made to work better for the ecology. Mr. Apfelbaum stated one additional thing that may occur would be a prescribed burning in the spring prior to the planting. Acting Mayor Zietlow asked what the impact would be for the transplanted trees with the dry fall. Mr. Apfelbaum replied the trees were dormant when replanted, so it was not a concern. Mr. Apfelbaum commented some trees would not do well, but overall he expected to see success. Councilmember Lane asked if Mr. Apfelbaum had experienced any surprises in the first year. Mr. Apfelbaum responded no, he couldn't think of any particular issues. Everything went smoothly, given the weather and working with soil after rainfall. Councilmember Smith asked about the annual rye grass and winter rye that had been put down. Mr. Apfelbaum replied that had been put down primarily for erosion control and to add stability, and noted they would plant permanent cover next spring. Mr. Apfelbaum stated they had decided to retain the rocks as features in the natural areas that are depicted in photograph number six; however, he proposed they be buried somewhat. Some of the rocks will be repositioned and pushed into the ground, and some will become part of the wetlands later on and disappear in the vegetation cover. Mr. Apfelbaum commented there had been some miscommunication with regard to the rocks. Medina City Council Meeting Minutes December 4, 2001 272 Acting Mayor Zietlow asked if Mr. Apfelbaum had been contacted by the Watershed District. Mr. Apfelbaum replied they had contacted him regarding buffering requirements. He noted in the Sensible Land Use Coalition, there was a two -minute segment on Wild Meadows which drummed up a great deal of interest. Mr. Apfelbaum stated they had lost five weeks in the early spring, but the coordination between the contractors had been great. He was pleased with the first year, and may try to negotiate for the same contractors in the second year. Mr. Apfelbaum commented the land was stunningly beautiful, even better than the contemplated vision he had. Councilmember Smith asked what the minimum square footage for the houses would be. Mr. Newman replied he was not worried about minimum square footages since the lots were priced from $90,000-$490,000. Mr. Newman stated he would rather focus on the architecture than the square footage, and noted each home would go through an extensive review system. Mr. Newman indicated there were cultural differences between LeGran and Lundgren Brothers that they were working out in regards to architecture and building styles. . Councilmember Lane asked what kind of market response they've had. Mr. Newman responded seven lots have closed on the south end. Building permits just became available a month ago, so Mr. Newman will have a better idea in the next two weeks. Mr. Newman stated they had just sent out a dozen purchase agreements and would be happy if 7-8 agreements were signed. Mr. Newman commented Lundgren Brothers would have their model in the spring preview. A3. Discussion Concerning Options for Rezoning Holy Name Lake Area Paul Robinson stated a few meetings ago there was a discussion as to what to rezone the Holy Name Lake area. He noted one factor not addressed was to leave it as is, but staff assumed it was better to go forward with some type of zoning. Staff was recommending Suburban Residential. Mr. Robinson stated the Sweens were coming in to replat their lot, so staff would recommend taking that lot out of the rezoning. Mr. Robinson noted Lots 16-19 could potentially subdivide, and Lots 18-19 would eventually go to the church. Mr. Robinson stated that if the Council rezones the lots to Suburban Residential most of the lots would still not meet all of the setbacks so there would still be a need for variances. Mr. Robinson stated staff didn't measure every lot, but he could tell from the aerial photos that side yards and front yards would be an issue. Ron Batty commented that rezoning to Suburban Residential wouldn't solve all of the variance problems, but it would be better than what it is now. He noted there was no way to create a new district that would accommodate all the problems. Mr. Batty stated the proposal was to rezone Lots 1-13 and 15 into Suburban Residential. Medina City Council Meeting Minutes December 4, 2001 273 Acting Mayor Zietlow suggested rezoning Lots 1-13, but not include Lot 15. Councilmember Smith commented rezoning only Lots 1-13 would make more sense. Acting Mayor Zietlow noted the commonality between Lots 1-13 was that they were all on the lake. Mr. Robinson stated staff was unable to find a perfect solution. Acting Mayor Zietlow replied rezoning Lots 1-13 would be pretty clean. Mr. Batty noted some lots would still be nonconforming, but not as many. Mr. Robinson asked Mr. Batty if the City would need to create a new list of variance criteria which was more specific to different areas. Mr. Batty responded the variance criteria would be valid in any district but the application of the criteria may vary. Acting Mayor Zietlow asked if the rezoning would cause any nonconformities. Mr. Batty replied the rezoning would make things better in every instance. It would not bring every lot into compliance, but would not make any of them worse off, either. Mr. Kohnen commented the rezoning would make more situations better and would not create any difficulties. Moved by Councilmember Lane, seconded by Councilmember Smith, to direct staff to send the rezoning request for Lots 1-13 of the Holy Name Lake area to the Planning Commission for their consideration. Motion passed unanimously. Tom Supel Was concerned that the City Council would be setting up the potential for more variance requests, and noted the Planning Commission wouldn't be inclined to recommend the variances. Mr. Batty responded that the property was currently zoned Rural Residential. If the property were rezoned to Suburban Residential, there would be smaller setbacks and lot sizes. Whatever potential there was for variances would be less, not greater, and in fact could possibly eliminate the request for some variances. A4. Discuss the Timing of the Moratorium within the Agricultural Preserve District Acting Mayor Zietlow indicated there may be a need to consider enacting a moratorium at this time He said there was going to be a rezoning proposal before the Planning Commission regarding an agricultural use in the Rural Residential area. Mr. Kohnen responded the application was dropped this afternoon, but noted the applicant would be asking for a CUP for increased footage for the accessory building in January. Acting Mayor Zietlow asked if the Council would like to start a six-month moratorium now. Councilmember Lane asked if there were any other pending applications. Mr. Kohnen replied there were currently no other applications. Councilmember Workman commented the moratorium would encompass a broad range of uses. Medina City Council Meeting Minutes December 4, 2001 274 Councilmember Smith stated she spoke with the applicant that has now withdrawn the application and told her she would not be able to support the application. Mr. Kohnen noted the new commercial stable would have required rezoning since there are currently no accessory structures on the property. Councilmember Lane asked whether the applicant would be coming back to request a CUP accessory structure barn that was not for commercial use. Mr. Kohnen replied the applicant would be coming back to the City tomorrow with a letter. Councilmember Smith asked if the moratorium would affect the applicant. Mr. Kohnen replied yes. Acting Mayor Zietlow commented it made sense to do the moratorium now. Councilmember Workman stated the moratorium was too broad. Acting Mayor Zietlow replied it would cover agricultural uses. Mr. Batty noted the moratorium should be crafted to exclude CUP's that have been approved such as the Leatherdales. Councilmember Smith stated there was no way she would vote for a rezoning. She stated she had called the applicant to explain her concerns and asked about the applicant's timeline. Councilmember Smith indicated she explained to the applicant about setbacks, manure management, screening, and other issues that needed to be looked at. Councilmember Workman stated he was concerned about putting a moratorium in place one day after someone comes in for a permit. Mr. Kohnen noted the applicant was coming in for a CUP application. Councilmember Workman reiterated he didn't think it was good timing for a moratorium and recommended putting a starting date on the moratorium so it could be published and residents would have fair notice. Mr. Kohnen stated if someone came in and applied for a CUP it would go to the Planning Commission on January 8, 2002, and would come to the City Council on January 15, 2002. Councilmember Smith commented she felt this woman was in the middle, so she called her back this morning. Councilmember Smith suggested the Hennepin County Conservation District and the Watershed District look at the application. Councilmember Smith commented the applicant should have been notified of the possibility of a moratorium when she first came in to the City. Councilmember Workman indicated he thought the moratorium was for extraordinary uses, and he was not looking to create new restrictions to make life tougher on people. He thought the moratorium was to protect people in the City from nuisances and didn't want to disrupt the applicant's timeline. Medina City Council Meeting Minutes December 4, 2001 275 Councilmember Smith noted applicants need to be told what the City is doing, and they were not told what the City was planning. Councilmember Workman responded nothing had been decided with regard to the moratorium and therefore no one had an obligation to inform this applicant about talk of the moratorium. Acting Mayor Zietlow asked if the moratorium discussion should be left on the January 15, 2002 agenda. Councilmember Workman replied if the moratorium was moved up, it would stop everything already in the process. Councilmember Smith stated in the future, residents should be told the City is looking at instituting a moratorium on January 15, 2002. She indicated she would not vote to rezone the property, but she would like to show the Hennepin County Conservation District the plans. Councilmember Workman stated he was concerned that Councilmember Smith had called the applicant. He felt someone from the City should have called. Councilmember Smith responded that she and Mr. Kohnen had decided she should call the applicant since she is the Planning Commission Liaison. Councilmember Smith noted she had asked the applicant to attend the City Council meeting this evening, but she was not in attendance. Mr. Batty stated the draft moratorium was the document prepared in early October, so he was not sure how on point it was. He noted the moratorium pertained to the agricultural preserve and was all encompassing. Mr. Batty stated he brought the moratorium to the City Council without prior discussion, and that the moratorium may be different than the kind of moratorium the City Council was thinking of considering. Mr. Batty stated the moratorium as drafted was on the agricultural preserve only, but was broadly applicable. Councilmember Workman believed the moratorium should be discussed at the January 15, 2002 City Council meeting and could be effective February 1, 2002. He noted he would like to review the all agricultural uses in the City, including land use, animals, and farming practices. Mr. Robinson indicated he would put a notice of the moratorium in the newsletter, which should go out the end of this week or next. Councilmember Workman stated he was comfortable with the newsletter notifying residents they would be reviewing all farm and land use practices in the City, and that the City Council would be discussing a moratorium on January 15, 2002. Mr. Batty asked for instruction for Mr. Kohnen as to what to tell the applicant. Councilmember Workman stated this project should not be subject to the moratorium. Mr. Kohnen indicated he would tell anyone coming in from this point on that the City was planning a moratorium. Medina City Council Meeting Minutes December 4, 2001 276 Councilmember Smith noted she would like the City to work with the Hennepin County Conservation District to see if they have recommendations for additional conditions. Mr. Kohnen replied the applicant was talking about a CUP for an accessory structure. Councilmember Smith stated if animals were in the accessory structure, it should be looked at by the Hennepin County Conservation District. Mr. Batty noted the moratorium wouldn't necessarily cover the person who comes in for an animal barn under 2900 square feet. A5. Elm Creek Interceptor Update Mr. Kohnen handed out the timeline, which indicated the interceptor should be finished in June 2003. Mr. Dillman stated he was meeting tomorrow with the Conservation District to work something out for a flood control project. They will be looking at whether it can be worked out, who would be assessed, and what it would cost. Mr. Dillman indicated he would be looking at the long-term benefit to the City. Mr. Kellogg stated it would be more feasible to do it when the area was already torn up. B. Park B1. Discussion on Agreement Between Lions and the City for Use and Operation of the Proposed Hamel Legion Park Community Building Mr. Robinson stated last year the Lions talked to the Council about the community building they were looking to build. At that time there were some issues with how to maintain the building, etc. Mr. Robinson indicated staff would like feedback on some of these issues and noted Eric Jungles from the Lions was in attendance this evening. Mr. Dillman stated the Park Commission met and was in favor of this building. When talk of this project originally started, the City Council wasn't ready for the City to assume this building and therefore the Lions were looking at maintaining it. Acting Mayor Zietlow asked what the need was for the building. It was noted the building would be used as a warming house for a skating rink, for storage of equipment, as an office for the Lions, and an office for the City which could be used for a full-time person in charge of the park. Mr. Dillman said Tom Gregor noted when the Park Commission talked about the building, they had gotten calls from people looking for a community building in a park for wedding receptions, family reunions, etc. Mr. Jungles stated the Lions would like a contract or lease saying they would have access to the building for meetings once or twice a month, and indicated they would be willing to take control of the maintenance of the building, along with paying the utilities for the building. Mr. Jungles suggesting starting with a five-year contract, and maybe by then the City would see a need for the building. He noted eventually an athletic director would have an office in the building. Medina City Council Meeting Minutes December 4, 2001 277 Councilmember Smith commented people would use the building. Councilmember Workman was concerned that once the City owned the building, it would become a public building, which would have to be open to a review process. Councilmember Workman commented the City would need to have control of the building. Acting Mayor Zietlow noted the ball field use might be reduced in the future. Councilmember Smith commented her daughters had to go to Loretto to play softball, so she believed the ball field would still be used. Councilmember Workman asked if the Lions were expecting exclusive use of the building. Mr. Jungles replied no. Mr. Batty stated the Lions have given the City $340,000 to use as the City wants. To build the community building would take more money and on -going maintenance. The Lions would like to come to an agreement with the City to use a meeting room once or twice a month, have exclusive full-time use of one office, and half of the garage. Councilmember Workman stated the City would need to have some kind of compensation for that type of use. Mr. Jungles noted the Lions would schedule the events people want to have in the community building. Mr. Batty commented it might be appropriate to allow the Lions the use for a longer period of time than the maintenance contract. Councilmember Workman stated he wanted to be sure the Lions understood they couldn't control the use of the building. Mr. Batty responded it would be a public building. Mr. Batty noted the Lions don't want to progress further until they know there would be an agreement the City was happy with. He indicated the next step would be to draft an agreement to give the Lions a comfort level. Acting Mayor Zietlow stated the City wouldn't need a building in the next couple years. Councilmember Smith noted it shouldn't be that complicated, and the City and the Lions should be able to strike a deal. Councilmember Workman indicated he was not comfortable with allowing the Lions garage and office space for a term longer than five years; however, he believes a building is needed. Councilmember Smith noted the contract could have a five-year renewal. If everything is going well and everyone is happy, she would like the ability to renew the contract for another five years. Councilmember Workman stated giving a building to the City would not guarantee that the use or need for the building wouldn't change in the future. Medina City Council Meeting Minutes December 4, 2001 278 Councilmember Lane suggested a letter of intent between the City and the Lions, and that the letter and agreement address principles of ownership, maintenance, and length of terms. He would like to get basic principles established with respect to ownership and maintenance. Councilmember Smith noted she works with the Lions in Anoka County, and believes since they gave the City the money, there shouldn't be a problem guaranteeing the Lions a garage for ten years and allowing them to maintain the building for five years. Councilmember Workman commented it was great that the Lions were doing things, but he was concerned with setting a precedent of receiving a gift and then needing to give something back in return. Councilmember Smith suggested the City should be involved in the design of the building and the materials used. Councilmember Workman stated he was questioning whether the City should be involved at all, since there was an implied moral commitment to the Lions. Councilmember Smith stated the Lions could build their own building, and when the City needed the building, the Lions could sell it to the City. Mr. Batty stated he could come back with an agreement for review. Mr. Robinson asked Mr. Jungles if the Lions already have significant concerns. Mr. Jungles asked what type of lease they could get for one night a month. Councilmember Workman stated he doesn't want the City to be locked into any liability. Mr. Batty concurred, and indicated there would need to be an escape clause. Whatever term was settled on couldn't preclude the City Council from making different decisions. Mr. Batty indicated he would draft an agreement to be discussed later. C. Police Cl. Approval to Hire Two Community Service Officers (CSO) Police Chief Belland stated the Police Department ended up with six candidates, the top two being Kevin Randolph and Gary Chaffins. Police Chief Belland noted Mr. Randolph was currently a reserve in the department and was in the process of finishing his law enforcement education. Police Chief Belland stated Mr. Chaffins was in the process of selling his business in Rockford and wanted something to do in his spare time. Mr. Chaffins has 15 years of reserve experience and a very flexible schedule. Moved by Councilmember Workman, seconded by Councilmember Lane, to approve the hiring of Gary Chaffins and Kevin Randolph as part-time Community Service Officers at a starting wage of $10.50 per hour and with the understanding that the position does not have benefits. Motion passed unanimously. Medina City Council Meeting Minutes December 4, 2001 279 C2. Acceptance of Donation Police Chief Belland stated Louise Leatherdale contacted his department and asked if she could donate something to the department as a thank -you for assisting in the rescue of her horses when her barn collapsed. Police Chief Belland indicated he had done research on defibrillators and suggested to Ms. Leatherdale that a donation for a defibrillator would be acceptable. It was suggested a thank -you be sent to Ms. Leatherdale by Police Chief Belland, and Acting Mayor Zietlow will sign it as well. Moved by Councilmember Workman, seconded by Councilmember Lane, to accept the Leatherdale's donation for a defibrillator. Motion passed unanimously. C3. Cancellation of the January 1, 2002 City Council meeting Moved by Councilmember Workman, seconded by Councilmember Smith, to cancel the January 1, 2002 City Council meeting, with the first January City Council meeting to be on January 15, 2002. D. Administration D1. 2002 Budget — All Funds a. Wages. Mr. Robinson stated the first issue was wages. He noted that each of the assistants has very different positions but provide equal benefit to the city. He thought the Council should consider paying Sandie, Laura, and Cec at the same level. Moved by Councilmember Smith, seconded by Councilmember Workman, to approve a base wage increase of 3.5% to the step scale for 2002 and a 6.4% for Sandie and Cec to equalize the pay of the assistants for each department. Motion passed unanimously. b. Fees. Mr. Robinson asked the City Council to look at the fees, and noted staff had recommended increasing a few. Councilmember Smith stated the on -sale liquor license fees for Medina should be more than the fees for Inn Kahoots. Mr. Batty replied the size was established in the ordinance. Councilmember Workman noted a decision couldn't be made on fee basing without research being done. Councilmember Smith suggested increasing the fees for Class A, but not Class B. She stated there was not enough variance between Class A and Class B. Moved by Councilmember Workman, seconded by Councilmember Lane, to approve the revised liquor license fees for 2002. Councilmembers Lane, Workman, and Zietlow voted in favor, Smith opposed Motion passed. Moved by Councilmember Smith, seconded by Councilmember Workman, to approve the other revised fees increases for 2002. Motion passed unanimously. Medina City Council Meeting Minutes December 4, 2001 280 Councilmember Lane asked everyone to think about future fire equipment and facilities. He commented he would like to plan 3-5 years out. Councilmember Smith asked about getting contract employees formalized. Acting Mayor Zietlow replied that was not part of the budget. Councilmember Smith commented the budget shouldn't be approved without all of the contracts. Mr. Robinson responded the contracts haven't been finalized. Councilmember Smith stated she would like to see a scope of services. Mr. Robinson noted Mr. Tallen outlined what he does for the City. Councilmember Lane asked for a summary of the City's contractual relationships as a starting point. Councilmember Workman asked how the fire stations could represent the City's interests without a contract. He asked if Medina takes liability for the Fire Department's actions. Police Chief Belland replied no, they are covered under their own liability insurance. Councilmember Smith stated she would like something like what Mr. Tallen put forth, at a minimum, for all contractual relationships. Mr. Batty stated last year the City Council had concluded the letter agreement was sufficient. He showed the City Council what he had presented last year. Councilmember Smith commented she preferred Mr. Tallen's format, and noted she was not comfortable not having more formal agreements. Mr. Robinson stated he would prepare a list of current contracts for the next meeting. D2. Discussion Regarding Continuation of Recording Secretary Mr. Robinson asked if the City Council would like to continue with TimeSaver Secretarial service. He stated the transition hasn't gone perfectly, and noted it took him a while to let go of the meeting minute style he was used to using. Mr. Robinson commented he thought over time it would get better and indicated it was a good savings of time. Acting Mayor Zietlow asked if the service would save the City money. Councilmember Smith replied it would save the City money if Mr. Robinson didn't have to spend his time doing the minutes. Mr. Robinson commented by not having to take notes the meetings improves the work flow and allow him to concentrate on the issues at hand. Councilmember Workman stated the work would be more objective if it was done by a third party, so he would be inclined to stay with the service. Councilmember Lane commented he liked the idea that the minutes were available in a timely manner. Medina City Council Meeting Minutes December 4, 2001 281 Councilmember Workman stated he supported continuing with TimeSaver Secretarial. Moved by Councilmember Lane, seconded by Councilmember Smith, to extend the TimeSaver Secretarial service through 2002. Motion passed unanimously. D3. Request to Close City Hall on December 24, 2001 and December 31, 2001 Councilmember Smith asked what the process was for adding an additional holiday. Mr. Batty responded with non -contract employees, it could be done by a motion. Councilmember Workman noted that was more of an employment and benefits discussion. Moved by Councilmember Workman, seconded by Councilmember Smith, to close City Hall on Monday, December 24, 2001. Motion passed unanimously. Moved by Councilmember Smith, seconded by Councilmember Workman, to close City Hall on Monday, December 31, 2001. Motion passed unanimously. D4. Establish Work Session for Tuesday, January 22, 2002 Moved by Councilmember Smith, seconded by Councilmember Workman, to establish a work session for Tuesday, January 22, 2002 from 6:00 p.m. — 9:00 p.m. Motion passed unanimously. VIII. APPROVAL TO PAY THE BILLS Acting Mayor Zietlow asked what legal work was done in Hamel Legion Park. Mr. Batty replied they were finalizing the land acquisition, and noted the City would be receiving $5,000 for that. Moved by Councilmember Lane, seconded by Councilmember Workman, to approve the bills, order check numbers 23150-23203 for $97,096.42, and payroll check numbers 17353-17368 for $17,289.56. Motion passed unanimously. IX. ADJOURN Moved by Councilmember Workman, seconded by Councilmember Smith, to adjourn the meeting at 10:27 p.m. Motion passed unanimously. Atte.t: Paul Roinson, dministrator-Clerk-Treasurer P ilip K. Zi ow, cting ayor Medina City Council Meeting Minutes December 4, 2001 282 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes December 4, 2001 283 ORDER CHECKS - DECEMBER 4, 2001 23150 AMERICAN PUBLIC WORKS ASSN. $176.25 23151 AMERIPRIDE LINEN & APPAREL SVC $52.39 23152 ANDERSON, EARL F. $2,161.69 23153 AWWA $150.00 23154 BANYON DATA SYSTEMS $2,112.12 23155 BATTERIES PLUS $62.85 23156 BCA/FORENSIC SCIENCE LAB $80.00 23157 BENDICKSON, WESLEY $450.00 23158 BONESTROO, ROSENE, ANDERLIK $14,941.85 23159 BUDGET PRINTING $44.73 23160 CIRCLE V SPECIALTIES, INC. $1,098.25 23161 CLASSIC CLEANING $477.12 23162 DELTA DENTAL $981.00 23163 DOCTOR FLOORCOAT $1,600.00 23164 E-Z-RECYCLING $2,627.46 23165 ERICKSON, ROLF ENT., INC. $3,907.06 23166 ESS BROS. & SONS, INC $72.42 23167 GOPHER STATE ONE CALL $297.60 23168 HAMEL FIRE DEPT $19,054.00 23169 HATCH, JIM SALES $243.51 23170 HAWKINS INC $604.26 23171 HENNEPIN CO.TREAS.,ACCTG.SVCS $95.25 23172 IMS MINNESOTA $350.00 23173 J-CRAFT, INC $37.90 23174 KD & COMPANY $249.21 23175 KENNEDY & GRAVEN $14,870.55 23176 LAKE BUSINESS SUPPLY $178.65 23177 LAKESHORE WEEKLY NEWS $31.25 23178 LAW ENFORCEMENT LABOR SERVICES $198.00 23179 LORETTO FIRE DEPT. $11,185.00 23180 MAPLE PLAIN FIRE DEPT. $1,080.30 23181 MEDICA CHOICE $7,482.04 23182 METROCALL $139.50 23183 MINNESOTA RURAL WATER $175.00 23184 MN CHIEF'S OF POLICE $120.00 23185 MN DEPT. OF ADM $130.00 23186 NATIONAL FIRE PROTECTION ASSN. $775.00 23187 ORCHARD TRUST CO. $880.00 23188 PERRY'S TRUCK REPAIR $476.76 23189 QUINLAN PUBLISHING GROUP $101.81 23190 QWEST $566.23 23191 RANDY'S SANITATION $283.21 23192 RELIANT ENERGY MINNEGASCO $91.49 23193 ROBINSON, PAUL $355.87 23194 STREHLER FARMS -DOG IMPOUNDING $185.00 Medina City Council Meeting Minutes December 4, 2001 284 ORDER CHECKS — DECEMBER 4, 2001 (CONT'D) 23195 STREICHER'S $44.47 23196 TIME SAVER OFF SITE SEC. $226.00 23197 USPS $500.00 23198 VERIZON WIRELESS $22.65 23199 WESTSIDE WHOLESALE TIRE $8.54 23200 WRIGHT-HENNEPIN ELECTRIC $1,167.98 23201 XCEL ENERGY $3,739.29 23202 XCEL ENERGY (REPAIR) $136.89 23203 XEROX CORPORATION $18.02 Total Checks $97,096.42 PAYROLL CHECKS — DECEMBER 3, 2001 17353 ROBINSON, PAUL A. $1,305.97 17354 SCHERER, STEVEN T $1,063.31 17355 MCGILL, CHRISTOPHER R $1,462.03 17356 DILLMAN, JAMES D $1,545.11 17357 DRESSEL, ROBERT P $0.00 17358 BELLAND, EDGAR J. $1,905.35 17359 VIEAU, CECILIA M. $992.56 17360 DINGMANN, IVAN W. $242.41 17361 SULANDER, LAURA L. $1,075.51 17362 LARSON, SANDRA L. $896.11 17363 BOECKER, KEVIN D. $1,117.35 17364 PRIEM, JON D $1,190.13 17365 CHRISTENSON, JEREMY $1,389.88 17366 NYSTROM, JAMES $1,292.83 17367 DERMODY, WILLIAM H. $537.16 17368 NELSON, JASON $1 !?73.85 $17,209.56 Medina City Council Meeting Minutes December 4, 2001 285 PAYROLL CHECKS - DECEMBER 17, 2001 (CONT'D) 17387 CHAFFINS, GARY S $367.32 17388 RANDOLPH, KEVIN S. $367.92 17389 DERMODY, WILLIAM H. $526.37 17390 NELSON, JASON $1,120.07 $18,261.12 Medina City Council Meeting Minutes December 4, 2001 286 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes December 4, 2001