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Home My Public Portal About20151028 - Agenda Packet - Board of Directors (BOD) - 15-27 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 Wednesday, October 28, 2015 6:00 PM A G E N D A 6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION ROLL CALL 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOVERNMENT CODE SECTION 54956.8) Property: City of Los Altos APN: 170-04-055 Agency Negotiator: Allen Ishibashi, Senior Real Property Agent Negotiating Party: Palo Alto Medical Foundation Under Negotiation: Terms of real property transaction ADJOURNMENT 7:00 MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS The Board President will invite public comment on items not the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section. ADOPTION OF AGENDA SPECIAL ORDER OF THE DAY • Introduction of new staff members Lisa Tulee, Senior Management Analyst Nicole Gonzales, Finance & Budget Analyst II Meeting 15-27 CONSENT CALENDAR All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 1. Approve Claims Report 2. Amendments to Consultant Contracts in Support of Completion of the Bear Creek Redwoods Open Space Preserve Plan (Includes the Bear Creek Stables Site Plan and Alma College Site Rehabilitation Plan) (R-15-149) Staff Contact: Lisa Bankosh, Planner III, Planning Department General Manager’s Recommendations: 1. Approve a contract amendment with Populous, Inc., for a total amount not to exceed $41,230, increasing the total contract amount to $269,880, to complete preparation of the Bear Creek Redwoods Open Space Preserve Plan (Preserve Plan) and Environmental Impact Report (EIR). 2. Approve a contract amendment with PGA Design, Inc., for a total amount not to exceed $18,000, increasing the total contract amount to $168,000, to complete the Alma College Site Rehabilitation Plan and provide supporting information necessary to complete the Preserve Plan and EIR. 3. Approve a contract amendment with Hexagon Transportation Consultants, Inc., for a total amount not to exceed $9,000, increasing the total contract amount to $27,000, to perform additional agency coordination in support of Preserve Plan traffic safety improvement actions and provide supporting information necessary to complete the Preserve Plan and EIR. 3. Authorize the General Manager to Enter into Two Agreements to Provide Vehicle Maintenance and Repair Services (R-15-153) Staff Contact: Michael Jurich, Support Services Supervisor, Operations Department General Manager’s Recommendations: 1. Authorize the General Manager to execute and agreement with CMK Automotive Inc. for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16. 2. Authorize the General Manager to execute an agreement with Sol’s Mobile Service for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16. 3. Authorize the General Manager to extend either one or both of these agreements for three consecutive one year extensions under the same terms and conditions upon agreement of any price changes with written confirmation of both parties; any increase shall not exceed more than 2% per year. 4. Authorization to Purchase One Vehicle (R-15-154) Staff Contact: Michael Jurich, Support Services Supervisor, Operations Department General Manager’s Recommendation: Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated dealers to purchase one vehicle not to exceed $40,000. BOARD BUSINESS The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. 5. Office Space Lease at 4984 El Camino Real, Suite 110, Los Altos (R-15-155) Staff Contact: Allen Ishibashi, Senior Real Property Agent General Manager’s Recommendations: 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report. 2. Adopt a Resolution authorizing the General Manager to enter into an Office Lease with Wellington Park Investors. INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. A. Committee Reports October 20, 2015 Planning and Natural Resources Committee B. Staff Reports C. Director Reports ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the special meeting of the MROSD Board of Directors was posted and available for review on October 23, 2015, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda and any additional written materials are also available on the District’s web site at http://www.openspace.org. Jennifer Woodworth, CMC District Clerk page 1 of 4 CLAIMS REPORT MEETING 15-26 DATE 10-28-2015 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 70610 11542 - DEERE & COMPANY Purchase John Deere 6140D Tractor 10/21/2015 79,055.62 70557 10413 - DOWNTOWN FORD Purchase of 2 Ford F150 Trucks 10/14/2015 64,410.40 70594 11369 - BANK OF THE WEST COMMERCIAL CARD USA $130.47 CSDA Registration with Speakers Discount, Conf. Mtg. Meal 10/20/2015 42,179.03 $2,047.09 4x4 Truck rental for Driscoll Ranch Road Repair Project - LHC $2,155.94 Fire Training expenses, projector, supplies $788.43 Cal Invasive Plant Council Symposium (2), Field Supplies $43.49 Binoculars for L53 vehicle $442.46 Affordable Care Act Training, Training Supplies $5,067.11 Plumbing fixtures, Hardware Items, Tools and Supplies $354.33 Admin business meeting/kitchen supplies $326.47 Website Maintenance Services $46.49 Taper Punch (tool), replacement switch for saw $194.74 Electrical permit, Livescan fees $62.05 Business lunch meeting $324.10 Fencing wire and gate -LHC $15.13 Parts to repair vehicle turn signal $3,738.64 VRE supplies; Nat'l Interp. Assn., Microscopes (SR) $766.28 Volunteer Supplies, Volunteer Recognition Event $937.09 Name Badges, VRE/Legis.luncheon supplies, parking $112.95 Permit Fee, Office Fixture, Scanning Service $221.04 Field Protective Eye Wear $244.25 Dashboard Cover for vehicle $133.62 Google App Services $265.00 International Right of Way Assn. conference registration $695.11 Uniform Supplies, Radio Supplies, Office Supplies $174.38 Water Valve, Ranger Skills Assess. Lunch $610.80 Commuter Check Program $310.50 Promo. items, Diversity outreach book, office supplies $4,069.47 VRE Rentals, Supplies and Travel for CAPIO Conf. $160.20 Law Enforcement Supplies $310.00 CEQA Training - Halpern $1396.99 CSDA Conf. expenses, Shuttle service for Latino Outdoors hikes $29.22 Thermostat Switch - FFO $1,542.81 Volunteer Recognition Event and Volunteer Supplies $193.64 OHV Battery, Coffee Grinder for FFO $677.66 Recruiting Expense & Staff Recognition Event $228.70 Lunch for Hiring Interview (two panels) $124.28 Wiper Blades, Bungee Cords $92.05 New World conference travel expenses $600.23 CSDA Conference Travel Expenses $849.25 Staff Rec. Supplies, Meeting Food, Wifi, Conf Reg. $1,827.56 AO Internet Service, ISD Hardware $5,781.45 Recruitments and Staff Recognition Event page 2 of 4 CLAIMS REPORT MEETING 15-26 DATE 10-28-2015 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount $559.34 Muni Bond Handbook; PARMA Conference $2,004.61 VRE supplies; Room rental deposit VRE training MtnVw; Program Suppl $1,518.88 Muni Mgmt Assn, ICMA, conference travel $-75.54 - Refund of room rental deposit & notary renewal fees $98.27 Office supplies & Ranger Skills Assessment 70637 10665 - PAVEMENT ENGINEERING INC Mt Um Road Design Work - SAU 10/21/2015 36,517.25 70567 11462 - MANAGEMENT PARTNERS Development of 3 job specs- CFO, Eng. & Constr. Manager, IST Manager 10/14/2015 20,860.00 Natural Resources Class & Comp, IST Strategic Plan, Project Management 70643 10094 - RESTORATION DESIGN GROUP Mt Um Summit Area Design Consulting 10/21/2015 20,672.70 70638 11500 - POPULOUS, INC.Preserve Planning Consultant - BCR 10/21/2015 18,551.98 70613 11580 - DOUGHERTY FORESTRY MANUFACTURING Turbo Tree Saw (Field Equipment)10/21/2015 14,930.00 70618 10509 - GEOCON CONSULTANTS INC Driscoll dump removal - LHC 10/21/2015 14,655.70 70580 11432 - SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT Slender false brome treatment 10/14/2015 12,800.02 70612 11058 - DIAMOND CRANE COMPANY, INC.Tunitas Creek solar pump installation - TC 10/21/2015 12,218.07 70553 10015 - CALIFORNIA CONSERVATION CORPS Weed removal at Driscoll Pond Area - LHC 10/14/2015 12,000.00 70563 10325 - GILROY MOTORCYCLE CENTER Honda ATV 10/14/2015 11,700.00 70574 10276 - PORTOLA PARK HEIGHTS PROPERTY OWNERS ASSOC Road Agreements - LR 10/14/2015 11,540.00 70652 10112 - TIMOTHY C. BEST Driscoll Ranch Roads Geology Consultant - LHC/Mt Um Trail Bridge Engineering 10/21/2015 10,271.25 70639 11574 - R.E. PATTERSON AND ASSOCIATES Emergency Operations Plan Consultant 10/21/2015 9,888.33 70622 10452 - IFLAND SURVEY Mt.Um survey & mapping services - SAU 10/21/2015 8,353.00 70558 10546 - ECOLOGICAL CONCERNS INC Vegetation Management consulting - District Wide 10/14/2015 7,500.00 70556 10027 - CRESCO EQUIPMENT RENTALS Excavator Rental - ECdM/SA 10/14/2015 5,144.73 70554 10723 - CALLANDER ASSOCIATES Bay Trail Concept Planning - RW 10/14/2015 5,025.07 70599 10827 - BAY AREA OPEN SPACE COUNCIL Annual Dues for the Bay Area Open Space Council /Steve Abbors 10/21/2015 5,000.00 70552 10141 - BIG CREEK LUMBER CO INC Lumber (SA)10/14/2015 4,957.49 70588 *10786 - U.S. BANK EQUIPMENT FINANCE Office Equip / Copier Lease 10/14/2015 4,910.07 70569 10775 - NEW WORLD SYSTEMS July and August Onsite HR Module Consulting 10/14/2015 4,895.76 70657 11582 - WELENCO Holmes Water Well Rehabilitation - BCR 10/21/2015 4,500.00 70649 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.M26 BIT Inspection/Vehicle Maintenance & Repairs - SFO 10/21/2015 4,287.85 70572 10925 - PAPE` MACHINERY Dozer rental for road and trail work 10/14/2015 4,132.50 70624 11465 - JANA SOKALE ENVIRONMENTAL PLANNING Grant Writing Services for Hendrys Creek SCVWD Application - SAC 10/21/2015 4,085.00 70621 10123 - HOME DEPOT CREDIT SERVICES Field supplies, Event Center supplies, Shop supplies 10/21/2015 3,781.62 70577 11552 - ROBERT HALF TECHNOLOGY Temporary IT Staffing 10/14/2015 3,422.40 70644 11552 - ROBERT HALF TECHNOLOGY Temporary IT Staffing 10/21/2015 3,422.40 70632 10288 - MISSION VALLEY FORD TRUCK SALES, INC Straw crimper 10/21/2015 2,926.46 70573 10253 - PETERSON TRACTOR CO Excavator Equipment (SA-MT UM)10/14/2015 2,863.03 70620 10889 - GROSSMANN DESIGN GROUP Mt Um Radar Tower Interim Repair Project Mgmt - SAU 10/21/2015 2,762.50 70559 11050 - F&S AUTO BODY INC Repairs to vehicle P94 10/14/2015 2,387.46 70655 10532 - US GEOLOGICAL SURVEY 2015-16 SFGS fieldwork and data analysis - RR 10/21/2015 2,285.04 70629 11572 - MESITI-MILLER ENGINEERING INC.Tenant Residence Structural assessment - ES 10/21/2015 1,647.80 70582 11555 - SMITH, MALCOLM Malcolm Smith: Public Access Communications 10/14/2015 1,595.00 70566 10642 - HMS INC Paulin Demolition Hazmat Review - LHC 10/14/2015 1,480.00 70584 10585 - SOL'S MOBILE AUTO & TRUCK REPAIR, INC.Vehicle Maintenance and Repairs -SFO 10/14/2015 1,473.33 page 3 of 4 CLAIMS REPORT MEETING 15-26 DATE 10-28-2015 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 70571 10076 - OFFICE TEAM Temporary Office Assistant - Planning 10/14/2015 1,426.00 70634 10076 - OFFICE TEAM Temporary Office Assistant - Planning 10/21/2015 1,354.70 70614 10654 - DUTRA MATERIALS Roads and Trails -LHC 10/21/2015 1,348.54 70651 10069 - THE WILFRED JARVIS INSTITUTE Leadership and organizational effectiveness consulting 10/21/2015 1,250.00 70623 10394 - INTERSTATE TRAFFIC CONTROL PRO Sign Supplies 10/21/2015 1,239.64 70591 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol services for Hawthorn property - WH 10/14/2015 1,200.00 70630 10190 - METROMOBILE COMMUNICATIONS Radio supplies/charger 10/21/2015 1,138.82 70600 11349 - BAY NATURE INSTITUTE Magazine Ad: October 2015 10/21/2015 1,125.00 70578 *10136 - SAN JOSE WATER COMPANY Water Service (RSACP)10/14/2015 1,032.55 70617 10187 - GARDENLAND POWER EQUIPMENT Chainsaw Repair/Supplies 10/21/2015 1,029.37 70653 10561 - ULINE Work Gloves and Totes -- SFO GENERAL 10/21/2015 999.82 70636 10925 - PAPE` MACHINERY Equipment Parts 10/21/2015 969.03 70648 11573 - SEGALE & CERINI, INC.Slender False Brome Removal - Paulin Demolition - LHC 10/21/2015 936.00 70595 10001 - AARON'S SEPTIC TANK SERVICE Pump and septic system inspections - MB 10/21/2015 925.00 70645 11479 - ROOTID Website Maintenance 10/21/2015 891.00 70619 *11551 - GREEN TEAM OF SAN JOSE Garbage Service (RSA/SAO/ES)10/21/2015 780.62 70548 11576 - STATE WATER RESOURCES CONTROL BOARD SWPPP Mt Umumhum Restoration Permit - SAU 10/13/2015 699.00 70633 10073 - NORMAL DATA Permits Database Consulting/Upgrade Contacts Database 10/21/2015 637.50 70555 11532 - CHANEY, MATT Mileage reimbursement 10/14/2015 513.71 70650 10338 - THE ED JONES CO INC Uniform badges 10/21/2015 507.90 70551 10427 - BALDZIKOWSKI, MATT Mileage Reimbursement 10/14/2015 492.20 70593 11562 - LUCAS, JESSICA Reimbursement for Wildland Fire Training Expenses 10/16/2015 468.05 70615 10038 - ERGO VERA HR Ergonomic Evaluation 10/21/2015 462.00 70565 10272 - GUY PLUMBING & HEATING INC AO Sink Replacement -Women's Restroom 10/14/2015 446.70 70601 *10454 - CALIFORNIA WATER SERVICE CO-949 Water Service (FFO)10/21/2015 439.72 70549 10001 - AARON'S SEPTIC TANK SERVICE Septic Service (FFO)10/14/2015 425.00 70616 11151 - FASTENAL COMPANY Field Supplies (FFO & SAO)10/21/2015 422.55 70590 10237 - WILLIAMS, MICHAEL Mileage/cellphone reimbursement 10/14/2015 413.05 70606 11566 - COLIN DELEHANTY Mt Um Presentation Graphic Work - SAU 10/21/2015 400.00 70602 10014 - CCOI GATE & FENCE Gate Service (RSACP/SAO)10/21/2015 372.33 70625 10119 - KWIK KEY LOCK & SAFE CO INC Key Pad Lock and Installation, Labor- AO2 10/21/2015 368.95 70564 10537 - GORMAN, MICHAEL Tuition Reimbursement 10/14/2015 360.00 70641 *10589 - RECOLOGY SOUTH BAY Recycling Service (RSA)10/21/2015 333.00 70596 10471 - ABBORS, STEPHEN Reimbursement - CA Spec. Districts Assn. Confrence 10/21/2015 310.24 70575 10091 - R & B COMPANY Water System Repair and Parts -MB 10/14/2015 307.67 70579 11179 - SAN MATEO COUNTY ASSESSOR OFFICE San Mateo County GIS Data 10/14/2015 305.00 70607 11171 - COMMUNICATION ADVANTAGE Consulting Services for September 2015 10/21/2015 300.00 70592 11360 - YUNKER, CHRISTINA Field supplies/mileage reimbursement 10/14/2015 270.74 70589 11388 - WAGNER & BONSIGNORE Water Rights Engineering - BCR 10/14/2015 258.00 70547 11437 - STEVENS CREEK STRIDERS Refund of Deposit for Running Event 10/08/2015 250.00 70611 *10032 - DEL REY BUILDING MAINTENANCE AO Janitorial Supplies 10/21/2015 229.38 70587 11295 - TAYLOR, ANDREW Reimbursement for CFO Advertisement 10/14/2015 225.00 70603 11581 - CHECKOMATIC Accounts Payable checks 10/21/2015 202.92 page 4 of 4 CLAIMS REPORT MEETING 15-26 DATE 10-28-2015 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 70586 10152 - TADCO SUPPLY Janitorial Supplies 10/14/2015 199.10 70604 10847 - CITY OF SARATOGA MROSD Sponsorship of Quarry Park Grand Opening 10/21/2015 189.50 70568 10774 - MICHAEL DEMPSEY, PATRICK DEMPSEY Roads and Trails -RR MB 10/14/2015 177.82 70583 10383 - SMUTNAK, GREG Lodging for Tenant related to residence structural issues/repairs 10/14/2015 170.44 70581 10102 - SHUTE, MIHALY & WEINBERGER LLP Legal advice on Ravenswood Bay trail 10/14/2015 170.40 70628 11449 - MARK, JANE Mileage Reimbursement 10/21/2015 155.48 70635 10080 - PALO ALTO MEDICAL FOUNDATION Medical Services HR Department 10/21/2015 153.00 70562 10168 - G & K SERVICES INC Shop Towel Service (FFO & SFO)10/14/2015 151.61 70605 10352 - CMK AUTOMOTIVE INC P104 Service 10/21/2015 149.74 70626 11376 - LAND TRUST OF SANTA CRUZ COUNTY Wildlife study Hwy 17 corridor 10/21/2015 140.00 70585 10302 - STEVENS CREEK QUARRY INC Base Rock 10/14/2015 131.29 70560 11151 - FASTENAL COMPANY Hardware 10/14/2015 130.66 70631 10664 - MISSION TRAIL WASTE SYSTEMS AO Garbage 10/21/2015 123.59 70576 11526 - REPUBLIC SERVICES Garbage Services for Rental Residence 10/14/2015 120.33 70550 11575 - ADLAO, DAMON Mileage Reimbursement 10/14/2015 110.98 70646 10136 - SAN JOSE WATER COMPANY Water services for rental residences 10/21/2015 103.70 70656 11579 - VANESSA BUCHANAN M Livescan background check reimbursement - HR Dept 10/21/2015 79.00 70597 *10294 - AMERIGAS-SAN JOSE Propane tank rental - ECdM 10/21/2015 73.03 70647 11173 - SAN MATEO COUNTY FARM BUREAU San Mateo County Farm Bureau membership 10/21/2015 72.00 70642 10195 - REDWOOD GENERAL TIRE CO INC Vehicle Maintenance and Repairs-SFO 10/21/2015 70.49 70598 10340 - BARRESI, CHRIS Cell phone reimbursement 10/21/2015 60.00 70608 10540 - CRAFTSMEN PRINTING Printing of business cards: Villegas 10/21/2015 48.94 70627 10440 - LOS ALTOS HARDWARE Lighting Parts 10/21/2015 40.23 70609 11210 - DATA SAFE AO SHREDDING SERVICE 10/21/2015 40.00 70654 10165 - UPS Shipping charges 10/21/2015 30.13 70640 10134 - RAYNE OF SAN JOSE Water Service (FOOSP)10/21/2015 26.25 70570 10670 - O'REILLY AUTO PARTS Auto Parts 10/14/2015 25.02 70561 10169 - FOSTER BROTHERS SECURITY SYSTEMS Key 10/14/2015 5.00 516,103.29$ *Annual Claims **Hawthorn Expenses BC = Bear Creek LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA = Sierra Azul WH = Windy Hill ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO = Administrative Office ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office FO = Fremont Older PR = Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost RR/MIN = Russian Ridge - Mindego Hill * Annual Claims ** Hawthorne-related R-15-149 Meeting 15-27 October 28, 2015 AGENDA ITEM 2 AGENDA ITEM Amendments to Consultant Contracts in Support of Completion of the Bear Creek Redwoods Open Space Preserve Plan (Includes the Bear Creek Stables Site Plan and Alma College Site Rehabilitation Plan) GENERAL MANAGER’S RECOMMENDATIONS 1. Approve a contract amendment with Populous, Inc., for a total amount not to exceed $41,230, increasing the total contract amount to $269,880, to complete preparation of the Bear Creek Redwoods Open Space Preserve Plan (Preserve Plan) and Environmental Impact Report (EIR). 2. Approve a contract amendment with PGA Design, Inc., for a total amount not to exceed $18,000, increasing the total contract amount to $168,000, to complete the Alma College Site Rehabilitation Plan and provide supporting information necessary to complete the Preserve Plan and EIR. 3. Approve a contract amendment with Hexagon Transportation Consultants, Inc., for a total amount not to exceed $9,000, increasing the total contract amount to $27,000, to perform additional agency coordination in support of Preserve Plan traffic safety improvement actions and provide supporting information necessary to complete the Preserve Plan and EIR. SUMMARY The subject consultant contracts for development and environmental review of the Bear Creek Redwoods Open Space Preserve Plan need to be amended to provide sufficient scope and budget to complete the complex planning and analysis tasks associated with Bear Creek Stables, the former Alma College Site, and the proposed pedestrian crossing as part of high-priority public access improvements. The proposed amendments add $68,230 to the existing contract amounts which, if approved, would total $464,880 and remain well within the $629,000 allocated for these projects in the Planning Department’s Public Access budget. MEASURE AA The Bear Creek Redwoods Preserve Plan supports Measure AA Project #21-6, Phase I Public Access Improvements, and includes portions of Project #21-4, Bear Creek Stables Site Plan, and Project #21-5, Alma College Landscape Rehabilitation Plan. R-15-149 Page 2 DISCUSSION Populous, Inc. In February 2015, after a Request for Proposals (RFP) process, the District entered into a contract with Populous, Inc., for an amount of $228,650, which included a $30,000 contingency, to develop site design alternatives for Bear Creek Stables and to complete the Bear Creek Redwoods Open Space Preserve Plan and environmental review (R-15-25). Additional professional services, totaling $71,230, have been identified to complete the planning and environmental review process. With the existing contingency of $30,000, an additional $41,320 is needed to cover these costs. The additional services include: • Consultant participation in additional site visits, facilitation of staff work sessions, preparation of materials for public meetings and additional Preserve Plan revisions. This additional scope of work has a cost of $17,000. • In-depth analysis of six EIR sections (Air Quality, Geology, Soils, and Seismicity, Greenhouse Gas Emissions, Hazards and Hazardous Materials, Land Use, Recreation, and Utilities) to fully address the potential range of proposed actions and visitor uses at both the Alma College site and Bear Creek Stables. This additional scope of work has a cost of $28,990. • Development and analysis of public programming alternatives and corresponding financial models for Bear Creek Stables, including presentation at Board Study Session tentatively scheduled for December 16, 2015. This additional scope of work has a cost of $25,240. PGA Design, Inc. Following a RFP process, the District entered into a contract with PGA Design, Inc., in April 2015 to develop a concept plan and identify partnership opportunities for the rehabilitation, including selective demolition and potential re-use, of the former Alma College site (R-15-68). The total contract amount was $150,000, including a $16,225 contingency. The initial scope of work did not include PGA Design’s assistance with the CEQA impact analysis or consultation with the County of Santa Clara regarding the proposed rehabilitation actions. This consultation work with the County is needed to facilitate the District’s compliance with the County’s Historic Preservation Ordinance, given that the former Alma College site is designated as a historic resource in the County’s Heritage Resources Inventory. PGA Design completed the concept rehabilitation plan on an accelerated schedule and has performed commendably on all project tasks. Contingency funds have already been approved and expended to complete the cultural resources impact analysis for the Draft Environmental Impact Report (EIR). This analysis primarily focuses on the potential impacts of structure demolition on the integrity of the overall Alma College site. An additional, not-to-exceed amount of $18,000 is requested to assist staff in the consultation with County Planning and, potentially, the County Historical Heritage Commission, to ensure the timely certification of the EIR and implementation of the Preserve Plan and Alma College Rehabilitation Plan. Hexagon Transportation Consultants, Inc. In February 2015, pursuant to Board Policy 3.03 for standard consultant selection procedures, the District entered into an $18,000 contract with Hexagon Transportation Consultants, Inc., R-15-149 Page 3 (Hexagon) to complete traffic and transportation analyses in support of the Preserve Plan. The proposed amended contract would include tasks to analyze the safety of two proposed parking lot driveway locations as well as the proposed pedestrian crossing on Bear Creek Road. The additional scope of work also includes an analysis of the potential impact of increased Preserve visitation on local roadway traffic. More specifically, this scope includes: • Analysis of two additional, existing driveway locations (the Stables driveway and the HWY 17 driveway at gate BC12). The Stables driveway is expected to receive increased vehicular use as a result of enhanced public programming and visitor services at the Stables. The HWY 17 driveway is planned to be used as a construction vehicle entrance to the Preserve during project implementation. • An in-depth safety analysis and consultation with Santa Clara County Roads and Airports in support of the proposed pedestrian crossing, to ensure that this critical public access improvement can be implemented in a timely manner. These tasks would be completed for an additional amount not-to-exceed $9,000. FISCAL IMPACT The Planning Department’s FY2015-16 Public Access and Education Budget includes a total of $629,000 for these planning projects, which would be sufficient to cover the requested contract amendments with Populous, PGA Design, and Hexagon, which total $68,230. BOARD COMMITTEE REVIEW During the current fiscal year, the Bear Creek Redwoods Preserve Plan process has included substantial Board, Committee, and public input. To date, there have been one Board meeting (CEQA public scoping meeting), three Planning and Natural Resources Committee meetings, and an Open House/public workshop held to discuss the Preserve Plan, Stables Site Plan and Alma College Site Rehabilitation Plan. At their September 29, 2015 meeting, the Planning and Natural Resources Committee confirmed a comprehensive series of implementation actions for the Board’s consideration in approval of the Preserve Plan, including a proposed phasing plan and the addition of staff resources required, to open the Preserve to general public use in 2018. Detailed information regarding public access phasing, Stables Site Plan implementation and funding, as well as an update on the environmental review considerations for the Alma College Site Rehabilitation Plan, will be provided at the Board Study Session tentatively scheduled for December 16, 2015. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE The recommended actions for contract amendments do not constitute a project under the California Environmental Quality Act. An EIR is being prepared for the Bear Creek Redwoods Preserve Plan, Stables Site Plan and Alma College Site Rehabilitation Plan. R-15-149 Page 4 NEXT STEPS If the General Manager’s recommendations are approved, staff will amend the contracts with Populous, PGA Design, and Hexagon to finalize the Preserve Plan (including the Bear Creek Stables Site Plan and Alma College Site Rehabilitation Plan) and EIR. It is anticipated that the Draft EIR and Preserve Plan document will be available for public review and comment in late Fall 2015. Responsible Department Head: Jane Mark, AICP, Planning Department Prepared by: Lisa Bankosh, Planner III, Planning Department Gretchen Laustsen, Planner III, Planning Department Contact person: Lisa Bankosh, Planner III, Planning Department R-15-153 Meeting 15-27 October 28, 2015 AGENDA ITEM 3 AGENDA ITEM Authorize the General Manager to Enter into Two Agreements to Provide Vehicle Maintenance and Repair Services GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to execute and agreement with CMK Automotive Inc. (CMK) for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16. 2. Authorize the General Manager to execute an agreement with Sol’s Mobile Service (SMS) for maintenance and repair service for the District fleet for a not to exceed amount of $50,000 for Fiscal Year 2015-16. 3. Authorize the General Manager to extend either one or both of these agreements for three consecutive one year extensions under the same terms and conditions upon agreement of any price changes with written confirmation of both parties; any increase shall not exceed more than 2% per year. SUMMARY The District utilizes local automobile repair shops and a mobile mechanic for the routine maintenance and repair of the District’s fleet of 67 vehicles. Based on the previous fiscal year’s automotive repair expenses of approximately $100,000, staff anticipates spending more than $25,000 with one or more repair shops annually with the fleet at its current size. DISCUSSION In accordance with the Board’s Policy 3.03 “Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing Policy,” District staff prepared and solicited Request for Quotes (RFQs) for maintenance and repair of the District’s fleet of vehicles. Because vehicles are assigned to specific geographic areas, the District has, in the past, awarded more than one vendor contract to increase efficiency of servicing vehicles. RFQs were mailed to three potential vendors, including two that currently provide maintenance and repair services. Additionally the RFQs were posted on the District’s web site and advertisements were placed in the San Jose Mercury and San Mateo Times classifieds. The only responses received to our RFQs were from our two current vendors. Both RFQs received were evaluated on the hourly shop rate, costs of specific maintenance services, and location in relationship to District offices. The hourly shop labor rate and costs for R-15-153 Page 2 services varied, but staff research comparing the labor prices for ten other mechanics confirmed the recommended providers are lower than others within the current market place. The location of the repair shops in proximity to District offices is a very important factor to reduce costs of staff time transporting vehicles in for service and repair. Staff’s past experience with CMK, and its strategic location to both Foothills and the Administrative office, has shown this vendor can provide quality service in a timely manner and at competitive costs. Additionally utilizing a mobile mechanic for maintenance and repair of vehicles at the Skyline office has significant costs savings in staff time transporting vehicles for service due to their remote location. This vendor also completes all of the District’s commercial vehicle inspections and repairs at Skyline and Foothills offices. Staff’s past experience with SMS has shown this vendor can provide quality service in a timely manner and at competitive prices. FISCAL IMPACT The cost of maintenance and repair of District vehicles through this agreement with CMK and SMS is not anticipated to exceed $50,000 per vendor and has been included in FY2015-16 budget. BOARD COMMITTEE REVIEW This item was not reviewed by Committee. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS If approved by the Board, staff will prepare and enter into an agreements with CMK and SMS for maintenance and repair of District vehicles for FY2015-16, with an option for three additional one year extensions. Attachments 1. Price Quote Proposal CMK 2. Price Quote Proposal Sol’s Mobile Service 3. Vehicle Standard Service Form Responsible Department Head: Michael Newburn, Operations Manager, Operations Prepared by: Michael Jurich, Support Services Supervisor, Operations Attachment 1 Attachment 2 Attachment 2 Attachment 2 Attachment 2 Attachment 2 Attachment 2 Midpeninsula Regional Open Space District Standard Service Every 5,000 Miles or 6 Months (Vehicles under warranty should be serviced at intervals recommended in the owner’s manual) Truck #: ___________ Date: ____________________________ Mileage: _________________ Work Completed by: Vendor________________________Mechanic____________________________ 1. Oil Change ______ 2. Oil Filter ______ 3. Lubrication ______ 4. Brake Inspection ______ Percent Pad: Front _________ Rear: __________ 5. Check List: a. _____ Brake fluid level b. _____ Transmission fluid level c. _____ Power steering fluid level d. _____ Radiator fluid level e. _____ Battery fluid level and condition f. _____ V-belt condition g. _____ Radiator and heater hose condition h. _____ Gas filter condition i. _____ Air filter condition j. _____ PCV valve condition k. _____ Tire pressure: Front: _________ Rear: _________ l. _____ Rotate tires m. _____ Front axle fluid level n. _____ Transfer case fluid level o. _____ Rear axle fluid level p. _____ Exhaust system Comments / Additional Problems: Driver: ___________________________________________________________________________________________ ___________________________________________________________________________________________ Mechanic: ___________________________________________________________________________________________ ___________________________________________________________________________________________ Revised 6/2015 Attachment 3 R-15-154 Meeting 15-27 October 28, 2015 AGENDA ITEM 4 AGENDA ITEM Authorization to Purchase One Vehicle GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated dealers to purchase one vehicle not to exceed $40,000. SUMMARY The Board approved $891,000 in the FY2015-16 budget for the purchase of capital equipment including the replacement of five field vehicles, the addition of five field vehicles and the replacement of one Administrative Office vehicle currently assigned to the Operations Department. All of the approved equipment and vehicles have been ordered and, due to cost savings of purchasing equipment and vehicles through the State of California Department of General Services, the District has unspent funds available in this year’s budget which could be used to purchase one additional vehicle. To anticipate the need for some vehicle support for new staff that are in the process of being hired, the General Manager recommends purchasing a sports utility vehicle to be assigned to the Administrative office. DISCUSSION At the April 21, 2015 regular board meeting, the Board authorized purchase of capital equipment for FY2015-16 (R-15-62). The funding for purchase of this equipment and vehicles was included in the FY2015-16 budget approved by the Board at the March 25, 2015 regular Board Meeting. With the implementation of the Financial Operational Sustainability Model (FOSM) and the passing of Measure AA last year, there will be an increase in staff that will need to travel into the field to monitor projects. Currently the District has five “shared” administrative office vehicles that are available for use and staff anticipates the demands on these vehicles will increase. Due to cost savings following this year’s approved purchase of equipment and vehicles, funds are available to purchase another vehicle without exceeding the overall capital equipment budget for this fiscal year. Staff is researching the possibility of purchasing a hybrid SUV with 4-wheel or all wheel drive through the State General Services or other cooperative purchasing agreement. If a hybrid SUV is not available then the District will purchase a standard SUV. R-15-154 Page 2 FISCAL IMPACT Purchase of one vehicle will cost a not-to-exceed amount of $40,000. Sufficient funding remains in the approved FY2015-16 capital budget for the purchase of this additional vehicle. BOARD COMMITTEE REVIEW There was no Committee review for this agenda item as it is an opportunity that was not anticipated in the budget and is time sensitive due to the timing of the State of California Department of General Services contract. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS If approved by the board, staff will prepare a purchase order for this vehicle utilizing the State of California Department of General Services contract. Responsible Department Head: Michael Newburn, Operations Manager Prepared by: Michael Jurich, Support Services Supervisor, Operations R-15-155 Meeting 15-27 October 28, 2015 AGENDA ITEM 5 AGENDA ITEM Office Space Lease at 4984 El Camino Real, Suite 110, Los Altos GENERAL MANAGER’S RECOMMENDATIONS 1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report. 2. Adopt a Resolution authorizing the General Manager to enter into an Office Lease with Wellington Park Investors. SUMMARY Midpeninsula Regional Open Space District (District) proposes to execute a four-year Office Lease with Wellington Park Investors for 2,880 square feet of office space at 4984 El Camino Real, Suite 110, Los Altos, with an annual rental rate of $126,000 and 3% annual increases. The proposed lease would provide additional administrative office space to address work space needs resulting from the filling of upcoming vacancies and future staff growth to ramp up project delivery and enhance service delivery, consistent with the District’s Strategic Plan and the supporting Financial and Operational Sustainability Model (FOSM). The following report provides background information for the proposed Office Lease terms, conditions, and financial considerations. DISCUSSION Staff growth at the Administrative Office complex (AO, AO2, and AO3) has continued in order to support the District’s Strategic Plan goals and meet the obligations under Measure AA. This growth is consistent with the FOSM recommendations, which identified the need for additional capacity, organizational restructuring, and improved business processes and systems to appropriately adjust the District’s current business model to meet ongoing and future needs. As part of the FY2014-15 Midyear Budget, five new positions were added and filled, and an additional nine positions were proposed for FY2015-16. The District is on track to fill those positions. However, AO2 and AO3 are now at capacity, and after accommodating all the approved FY2015-16 positions, only five open work stations remain in the main AO. Organizational restructuring and FOSM implementation are still in early stages, and additional staff growth across various departments is expected. Additional work station space is needed to accommodate the additional staff growth expected from further implementation of the FOSM recommendations, including development of the future Visitor Services and Land and Facility Departments, and to provide the time necessary for the District to select and implement a long- term solution for the AO, which is anticipated to take three to four years. It is important to note R-15-155 Page 2 that at this time, the General Manager anticipates recommending an additional 5 to 10 new positions as part of the FY2015-16 Midyear Review. The District is currently leasing two other spaces in this same building location: 3,520 square feet in Suite 115 (R-13-24) and 1,560 square feet in Suite 100 (R-15-04). The Real Property and Natural Resources Departments are currently housed in the leased office space commonly referred to as AO2 and the Operations Department is housed in the office space commonly referred to as AO3. In September 2015, an opportunity to lease additional space at 4984 El Camino Real became available. With the near-term anticipated growth of administrative staff at the District and recognizing that a long-term staff facility solution will take another 3-4 years to complete, the General Manager felt an urgency to move on the current opportunity to lease one additional space in the same building as AO2 and AO3 and immediately adjacent to AO2. The current leased office space at AO2 and AO3 has served the District well. The available Suite 110 space would satisfy the District’s current and future requirements based on its location, layout, size, and price. Suite 110 is the same distance to the Administrative Office as AO2 and A03 (less than a 3-minute walk). The new space can accommodate approximately 12 staff, and has sufficient meeting and private office space. Assuming that a long-term facility solution is implemented within 4 years, this should be the last additional lease space needed in the interim to house the growing administrative staff. Office Space Rental Market The demand for office space in the area surrounding the District’s Administrative Office (330 Distel Circle, Los Altos) is very strong and rental rates are increasing in the Mountain View/Los Altos submarket. The market has continued to tighten since the Board’s approval of the AO3 lease in early 2015. According to the 2015 Second Quarter (Q2) San Francisco Peninsula Research and Forecast Report prepared by Colliers International, the total vacancy rate for class B/C office space within the Mountain View/Los Altos submarket is 3.0% and the average asking rental rate is $4.54 per square foot ($0.18 increase from 4th quarter of 2014) on a full service basis (includes utilities). TERMS AND CONDITIONS The General Manager recommends a lease with Wellington Park Investors for 2,880 square feet of office space at 4984 El Camino Real, Suite 110. The lease area would contain three private offices, two conference rooms, general open office space for approximately 8 to 10 work stations, and first come, first served parking. The proposed lease terms are outlined below: 1. The lease term shall be four years and three months from December 1, 2015 to February 28, 2020, with one two-year option to extend the term. 2. The rental rate was negotiated to $3.65 per square foot (psf) modified full service (does not include utilities) or $126,000 per year with 3% annual increases. The utility costs are estimated to be $700 a month or $8,400 per year ($0.24 psf). The security deposit shall be equal to one month’s rent or $10,500. The District would be responsible for its pro-rated share of any increased operating expenses and property taxes over the 2016 base year. 3. The Landlord will be responsible for the following expenses: building maintenance, taxes, property management, parking lot maintenance/repair, landscaping, and janitorial services. R-15-155 Page 3 4. The Landlord will provide for the following tenant improvements: removal of one private office to expand the open work station area and if feasible the installation of a door to connect this space with the current AO2. If the doorway is feasible the District would be responsible for reimbursing the landlord up to $5,000 to remove the doorway when the lease terminates. 5. Upon execution of the lease, the District will pay the first month’s rent and a security deposit equivalent to one month’s rent. BOARD COMMITTEE REVIEW In order to take timely advantage of the office space opportunity, as time is of the essence, this item could not be presented to the Planning and Natural Resources Committee. FISCAL IMPACT The estimated total cost of the lease space for the initial four-year, three month term is estimated at $610,000 (including utilities and security deposit). A mid-year budget adjustment request of approximately $115,000 will be made in December to cover lease costs through the end of the current fiscal year along with onetime set-up expenses (equipment and furnishings). Future fiscal year budgets will include the yearly rental cost for the lease space. Leased Space Size Price per SF* Lease End Date Annual Cost Total Cost for Entire Lease Term (4 Yrs) AO2 3,520 SF $2.44 3/31/2017 $109,564 $438,256 AO3 1,564 SF $3.52 1/31/2019 $77,824 $311,295 AO4 (AO2 plus) 2,880 SF $3.64 2/28/2020 $152,500 $610,000 Totals 7,964 SF $339,888 $1,359,551 *current price per square foot Please note that various solutions to resolve the long-term space requirements of the AO are being accelerated and will be presented to the Board at an upcoming meeting. ALTERNATIVES The Board can choose to slow the implementation of the Financial and Operational Sustainability Model (FOSM) and the projected pace of project implementation until a new AO can be purchased and remodeled or the current AO is rebuilt. PUBLIC NOTICE Public notice was provided as required by the Brown Act. R-15-155 Page 4 CEQA COMPLIANCE Project Description The proposed project consists of executing a new, four-year three month Office Lease with Wellington Park Investors for 2,880 square feet of additional office space at 4984 El Camino Real Suite 110, Los Altos in an existing private structure, which involves no expansion of use. CEQA Determination The District concludes that this project will not have a significant effect on the environment. The project is categorically exempt from CEQA under Article 19, Section 15301, of the CEQA Guidelines as follows: Section 15301 exempts operation, repair, restoration, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The office lease agreement involves the leasing of existing private facilities and there will be no expansion of use. The project is also exempt under 15061(b)(3), as there is no possibility the actions can have a significant effect on the environment. NEXT STEPS Upon approval by the Board of Directors, the General Manager will be authorized to enter into a lease agreement with Wellington Park Investors. District staff will deliver the executed office lease, first month’s rent, and security deposit to Wellington Park Investors. District staff will also begin preparing the lease area for occupancy with work station furniture and IT set up. Attachments 1. Resolution Approving and Authorizing the General Manager, President of the Board or other appropriate officer to execute a Lease Agreement at 4984 El Camino Real, Suite 110 Los Altos with Wellington Park Investors and Authorizing the General Manager and General Counsel to Execute any and all other documents necessary or appropriate to complete the transaction. 2. Location Map Responsible Department Head: Michael Williams, Real Property Manager Ana Ruiz, Assistant General Manager Contact person: Allen Ishibashi, Senior Real Property Agent, Real Property Department Tina Hugg, Senior Planner, Planning Department Resolutions/2015/15-__AO2 Expansion Lease Space 1 RESOLUTION 15-__ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (DISTRICT) APPROVING AND AUTHORIZING THE GENERAL MANAGER, PRESIDENT OF THE BOARD OR OTHER APPROPRIATE OFFICER TO EXECUTE A LEASE AGREEMENT AT 4984 EL CAMINO REAL, SUITE 110 LOS ALTOS WITH WELLING PARK INVESTORS AND AUTHORIZING THE GENERAL MANAGER AND GENERAL COUNSEL TO EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE TO COMPLETE THE TRANSACTION THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DOES RESOLVE AS FOLLOWS: SECTION ONE. The General Manager, President of the Board or other appropriate officer is authorized to execute the lease agreement with Wellington Park Investors for office space at 4984 El Camino Real, Suite 110, Los Altos. SECTION TWO. The General Manager or the General Manger’s designee is hereby authorized to negotiate and approve the exercise of the subsequent two-year lease option as set forth in the Lease Agreement. The General Manager is further authorized to execute any and all other documents necessary or appropriate to the completion of such transactions. SECTION THREE. The General Manager and General Counsel are authorized to execute any and all other documents necessary or appropriate to the closing of the transactions approved in this Resolution. The General Manager and General Counsel are further authorized to approve minor or technical revisions to the lease agreement that do not involve any substantial changes to any terms of the agreement, and which are necessary or appropriate to the closing or implementation of this transaction. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on ________, 2015, at a Regular Meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Secretary Board of Directors President Board of Directors Attachment 1 Resolutions/2015/15-__AO2 Expansion Lease Space 2 APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk Attachment 1 Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community Midpeninsula RegionalOpen Space District Administrative Office Lease October, 2015 Pa t h : G : \ P r o j e c t s \ a _ D i s t r i c t w i d e \ A O _ L e a s e \ A O 2 P l u s L e a s e _ B o a r d P a c k e t _ L a n d s c a p e _ 8 . 5 x 1 1 . m x d Cr e a t e d B y : a h e b e r t 0 200100FeetI (MROSD)Administrative Office While the District strives to use the best available digital data, this data does not represent a legal survey and is merely a graphic illustration of geographic features. Ra n c h oS an A n t o n io Area ofDetail £¤280 AO2 Plus4984 El Camino RealSuite 110 £¤101 £¤85 £¤82 Los Altos Mountain View Sunnyvale Cupertino ElCaminoReal AO3 Suite 100 - 4984 El Camino Real Administrative Office AO2 Plus Suite 110 - 4984 El Camino Real Attachment 1 From:Jennifer Woodworth Subject:Agenda Questions for 10/28/15 Date:Tuesday, October 27, 2015 1:47:25 PM Good afternoon all, Please find the responses below in blue to questions submitted for tomorrow night’s agenda. Thanks! Jen Claims— There was $4069 for VRE rentals, travel for CAPIO conference - clarification? How is our travel and conference for the district doing overall? (on credit card list, first page) CAPIO is the California Association of Public Information Officials. $155.00 was spent on a hotel deposit for public affairs staff to attend the annual conference. The remaining balance of the $4,069.47 was spent on supplies for the Volunteer Recognition Event, the bulk of which was for rental of tables, tents and chairs for the event. Approximately 39% of the District’s training and travel budget has been expended in the first seven months (58%) of the fiscal year. Jennifer Woodworth, CMC District Clerk jwoodworth@openspace.org Midpeninsula Regional Open Space District 330 Distel Circle, Los Altos, CA 94022 P: (650) 691-1200 - F: (650) 691-0485 E-mail correspondence with the Midpeninsula Regional Open Space District (and attachments, if any) may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act.