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HomeMy Public PortalAbout12/04/07 CCM477 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 4, 2007 The City Council of Medina, Minnesota met in regular session on December 4, 2007 at 7:02 p.m. in the City Hall Chambers. Mayor Crosby presided. I. ROLL CALL Members present: Crosby, Cavanaugh, Smith (arrived at 7:04 p.m.), and Weir. Members absent: Johnson. Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed Belland, City Planning Consultant Andrew Gitzlaff, Planning Director Tim Benetti, Finance Director Jeanne Day, City Administrator Chad Adams and Recording Secretary Kim Stoll. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA It was requested to pull item Delinquent City Charges Appeal- Dennis Potebaum from the agenda. It was requested to add item H to New Business scheduling a work session for the budget. Moved by Weir, seconded by Cavanaugh, to approve the changes to the agenda. Motion passed unanimously. IV. APPROVAL OF MINUTES A. Approval of the November 20, 2007 Special City Council Meeting Minutes It was noted on page 1, the sixth paragraph, it should state: "Crosby... analysis be conducted to potentially lower..." Moved by Weir, seconded by Cavanaugh, to approve the November 20, 2007 special City Council meeting minutes as amended. Motion passed unanimously. Smith arrived at 7:04 p.m. B. Approval of the November 20, 2007 Regular City Council Meeting Minutes It was noted on page 4, the seventh paragraph, it should state: "Weir inquired...Griffith stated they are asking the Council to acknowledge that they have seen the plan and have it as part of the MnDot plan to continue to move forward with the environmental assessment, but it doesn't lock them into the design. He stated they would come back before the Council with a Staff approved layout at a later date that would need municipal consent from the City. It was noted on page 4, the eighth paragraph, it should state: "Weir stated she would not like to bind future Councils to and future comprehensive plans to this TH 55 concept. Griffith..." Medina City Council Meeting Minutes December 4, 2007 478 It was noted on page 6, the first paragraph, it should state: "Crosby inquired...if it has any legal means effect within the City." It was noted on page 7, the insert paragraph ten, it should state: "Benetti stated under current procedures a land owner needs to delineate wetlands. This document will not change current procedures." It was noted on page 11, the first paragraph, it should state: "Weir stated...She suggested considering language that refers to trees not have showing crown disease stress at the end of the two years." It was noted on page 11, the second paragraph, it should state: "The Council reached consensus to include language about the crown disease stress." It was noted on page 11, the thirteenth paragraph, it should state: "Crosby stated he is concerned about the replacement concept on land that may be prairie." It was noted on page 13, the second paragraph, it should state: "Weir inquired if there could be a density requirement restriction." It was noted on page 13, the seventh paragraph, it should state: "Batty stated...cemeteries can be in and that zoning is the best way to differentiate the different types of cemeteries." It was noted on page 14, the eleventh paragraph, it should state: "Adams presented the job description for two positions, accountant and accounting technician." It was noted on page 15, letter B, it should state: "International City/County Management Association" Moved by Weir, seconded by Smith, to approve the November 20, 2007 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA A. Resolution Granting Extension of Time to File Final Plat for Parkview Knoll Amending Resolution 2007-33 B. Resolution Granting Extension of Time to File Final Plat for Hamel Station Amending Resolution 2007-57 C. Resolution Granting Extension of Time to File Lot Line Rearrangement for Willow Hill Preserve Amending Resolution 2007-45 D. Accept $200 Donation from Friends of Wolsfeld Woods for Medina Celebration Day E. Approve NetMotion Wireless Server Access Agreement G. Resolution Recognizing Laura L. Sulander for Twenty -Two Years of Service to Medina Crosby asked to remove item F from the consent agenda. Medina City Council Meeting Minutes December 4, 2007 479 Moved by Weir, seconded by Cavanaugh, to approve the consent agenda without item F. Motion passed unanimously. F. Resolution Requesting a Speed Study of County Road 201 (Homestead Trail) Crosby stated it is becoming clear that they may not need to take all of the roads back from the County. He stated the City may be interested in taking back a portion of the roads. He stated it may be unnecessary to have the County do the speed study for all of the roads if they know they don't want all of them back. Weir stated they discussed it at the previous meeting and it was agreed to have the County look at all of the roads. Cavanaugh stated at this stage he isn't interested in the City taking back any roads. Weir stated she is only interested in Homestead since it is the one with safety issues. Smith stated they all have safety issues. Crosby stated he is in favor of the speed study and Ft could be used as a discussion point with the County. Adams stated it will take 8 to 10 months to conduct the speed study. Crosby stated he is wondering if the City should modify their communication with the County. Cavanaugh stated the residents were clear last night that they would like costs to be reduced and the loss of State Aid and cost to purchase and maintain the roads would increase the costs for the residents. He stated at this time he doesn't think the residents would like to take the roads back. Smith stated the discussion last night was a budget issue and not in regards to the safety of the roads. She stated they may need to work with other cities on the issue of the trucks on those roads. Weir inquired about excluding Hamel Road from the speed study since it is not a road where concern was expressed. Adams stated he would like Staff to continue monitoring the issue. Moved by Smith, seconded by Weir, to approve the resolution requesting a speed study of County Road 201 (Homestead Trail). Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Smith stated the Park Commission was working on the trail study and the fountain on the plaza. Medina City Council Meeting Minutes December 4, 2007 480 Adams stated they made some additional recommendations for the comprehensive plan. C. Planning Commission Doug Dickerson, Planning Commissioner, stated it was unanimously passed to approve a site plan review with variances for 705 Hamel Road; the heard Andrea Moffatt's presentation on wetlands; and the public hearing is still open for the comprehensive plan. He stated they will be discussing the concept plan for the memory care center, the ordinance for wetlands, and conditional use permit for the Animal Assisted Therapy. He suggested recognizing Gerald Dykoffs work on the Park Commission and the Hamel Lions Club. Adams stated at the celebration of service banquet they will be honoring his work. VII. NEW BUSINESS A. Resolution Awarding the Sale of $4,395,000 General Obligation Water Revenue Bonds, Series 2007A; Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment Jessica Cook, Ehlers Associates representative, stated they received bids for the general obligation water revenue bonds. She stated the true cost was 3.85%. She stated the bonds are bank qualified and the underwriters are competitive in the discount they charge. She presented a packet of information about the bids including the debt schedule and the bond buyer index. She stated she thinks the City is in a good position for a rating upgrade. Crosby inquired about the next level for an upgrade. Cook stated it would be a AA3 Crosby inquired what is keeping the City at a AA2 rating. Cook stated the size of Medina is holding them down. Crosby inquired about other AA2's in the area. Cook stated Deephaven and Fridley are AA2 and Wayzata is a AA1. Crosby inquired about the rate for a AAA3. Cook stated the difference between a AA and a AAA is about 10 basis points. Moved by Smith, seconded by Weir, to approve Resolution Awarding the Sale of $4,395,000 General Obligation Water Revenue Bonds, Series 2007A, as requested. Cavanaugh inquired about awarding the bonds based on the true interest costs. Cook stated the results of the sale are based on the true interest costs. Cavanaugh stated the figures on the second and third page don't match. Cook stated it is a typo. Cavanaugh stated the second lowest bidder is a local company and inquired if the Council would be interested in accepting that bid. Crosby stated that it is common practice to accept the lowest bidder assuming they are qualified. Medina City Council Meeting Minutes December 4, 2007 481 Cook stated there isn't an obligation to accept the lowest bidder, but if the City doesn't accept it, it will probably affect the bidding on the next project. Crosby inquired if the bonds would be more valuable to a Minnesota company. Cook stated it will probably be sold to a Minnesota company. Cook stated the debt service will be lower because the true interest rate is lower. Motion passed unanimously. Smith inquired about the difference in cost between the lowest bidder and the second lowest bidder. Crosby estimated it would be about $43 for the first year and then decrease. Cook stated it would change over time as the principal is decreased. B. Electric Franchise Ordinance- Xcel Energy Smith inquired if the memo was referring to the residents who are currently served by Xcel Energy. Adams stated it is for the Xcel territory. Crosby inquired about the language in the ordinance about the right to service the residents. Scott Johnson, Xcel representative, stated Xcel has the right to serve residents who move into their territory. Crosby inquired how the territory is determined. Scott Johnson stated it is determined by the PUC. Crosby stated it appears to be a blanket easement, but further in the agreement it states that they can only put power lines where the City would like them to be placed. He inquired about the benefit of having a franchise ordinance if they need to have a discussion about it anyway. Scott Johnson stated franchise agreements increase the ratings for their credit. He stated the City gets an indemnity clause. Crosby stated the ordinance would allow Xcel to have the PUC authority to operate within the City. Smith inquired if it is being requested by the City or by Xcel. Scott Johnson stated he didn't know if the initial request was by the City or Xcel, but the previous one expired. Adams stated the existing one just expired and the language is the language from the existing agreement. Crosby inquired if it is customary for cities to have it. Batty stated it is and they are long term agreements. Medina City Council Meeting Minutes December 4, 2007 482 Crosby inquired if there are any advantages or disadvantages for having it. Batty stated there aren't any disadvantages that he is aware of. He stated it gives Xcel the right to operate in their portion. Crosby stated there a lot of things in a utility easement that is included in the franchise ordinance. Adams stated there is an updated right of way ordinance that regulates the ability to place utilities. Weir inquired if Xcel not servicing a specific type of lamp. Scott Johnson stated he isn't aware of it. Adams stated that with the purchase of that specific type of lamp there was a reduced user fee and the lamp has become discontinued. Moved by Smith, seconded by Weir, to approve the ordinance for the Electric Franchise Ordinance with Xcel Energy, as requested. Motion passed unanimously. Adams stated at the next Council meeting he will bring back a resolution for the title and summary. C. Final Plat to Tuckborough Ridge- Creation of Seven Lots North of Navajo Road Gitzlaff presented the final plat for Tuckborough Ridge. He stated the recommendation from the previous review was to have the roads be private roads. He stated the Council approved the preliminary plat subject to meeting the conditions. He stated the majority of the conditions have been met. He stated Staff is recommending final plat approval. Crosby inquired about the Planning Commission's review. Gitzlaff stated the Planning Commission reviewed the preliminary plat, not the final plat. Smith inquired if anyone has compared the wetlands with the functions and values of the wetlands. Gitzlaff stated he doesn't think they have been reviewed. He stated when the application was originally before the Council the ordinance was not in place. Smith stated she was curious about the comparison, not necessarily to have an impact on the development. Gitzlaff stated they could check into the ranking of the wetlands and required buffers. He stated Elm Creek Watershed District required 20 foot wetland buffers. Weir inquired if there will be a homeowners association. Mark Gronberg stated there will be. Weir inquired if there could be a condition added for the homeowners to take care of the maintenance of the stormwater and retention basin. Gronberg stated the Watershed is requiring it. Smith stated they are concerned about who will monitor the stormwater and retention basin to be sure that it will happen. Gronberg stated he didn't know who would monitor it, but it is an agreement signed by the County, the City, and the developer. Medina City Council Meeting Minutes December 4, 2007 483 Smith stated she thought they had previously done agreements where if the work wasn't done, the City would do the work, but the owners would pay for it. Batty stated it is something they have done in the past, but it is something Elm Creek has begun requesting. Crosby stated it would be good to have it added as a condition. Batty stated that if this is approved, the Council is authorizing preparation of a resolution. Weir stated the condition could state: "The homeowner's association will fund and maintain long term care of stormwater and retention basins and stormwater conveyance systems." Crosby stated it wouldn't necessarily have to be on the homeowners and the language could state that the City needs to be ensured that there are enforcement measures. Batty stated it could be done either way. Weir stated that as long as there is clear language she didn't have a preference about the wording. The Council agreed there should be a condition added regarding the maintenance of the stormwater basins. Moved by Weir, seconded by Smith, to prepare the resolution of the final plat and development agreement to Tuckborough Ridge, as requested. Motion passed unanimously. D. Site Plan and Variance for Development of Two 3-Unit Townhome Buildings as Common Interest Community (CIC) at 705 Hamel Road- Robb Stauber Gitzlaff presented the site plan and variance. He stated the variance is to exceed the 25% maximum impervious surface. Weir inquired about the implications of the CIC. Gitzlaff stated it is a way to convey separate units for each condominium and a unit for the common areas. He stated that when it is done that way it can make it more affordable. Batty stated it is a way to convey a condominium or a co-op. Cavanaugh inquired if the City would be getting park dedication fees. Batty stated the developer has agreed to the park dedication fees. Gitzlaff stated the lot standards, building standards, and building setbacks are being met. He stated they will require a 33 foot half right of way on the north side of the site. He stated Staff recommended that the HOA documents reflect that the parking in front of the garages is for guests only. He stated there are wetlands in the southern portion of the site. He stated the wetland delineation report has been approved by the Watershed District. He stated a portion of the site is within the 100 year flood plain requiring a permit from FEMA. He stated it will be served by municipal water. He stated the City requested park dedication fees and the applicant has agreed. He stated the City's future trail plan identifies the need for a trail along Hamel Road. He stated the trail will most likely be on the other side of the road, but a sidewalk would be placed on that side. He stated the Park Commission recommended cash in lieu of land for the trail. Medina City Council Meeting Minutes December 4, 2007 484 Crosby stated he doesn't like the view of the sides of the buildings and there needs to be something to break up the undifferentiated end of the building. Gitzlaff stated Staff and the Planning Commission has recommended the building materials on the front be used on the other side of the building, he stated varying the setbacks of the separate units would break up the straight sides, he stated the developers have added materials to the garages to make them more appealing. He stated the Planning Commission recommended adding railings to the front porches of the north units, decorative bricks to the rear of the north buildings, and quality building materials being used on the buildings. Gitzlaff stated the site plan shows about 45% of the site as impervious surface. He stated Staff finds the variance request reasonable. He state there was a letter presented from the Elm Creek HOA expressing concern about the number of units, potential impacts to the wetlands and floodplain, and drainage problems caused by adjacent developments. He stated Staff has requested the retaining wall elevation to address the drainage on adjacent properties. He stated the Planning Commission unanimously voted to approve the site plan and variance and Staff finds the site plan consistent with the intent of the MR district and character of the neighborhood and recommends approval. Rick Rosati, developer, stated the suggestions are good recommendations and make good business sense. Crosby inquired if the buildings will be offset. Rosati stated they will. Crosby inquired about the parking for visitors on the north units. Gitzlaff stated there is potential for parking on the street or in front of the garage stalls. Cavanaugh stated there is street parking. Smith stated there isn't very much room on the street after factoring in the driveway. Crosby inquired about the price points of the units. Rosati stated the north units would be in the $250,000 to $275,000 price range and the south units would be in the $300,000 to $375,000 price range. Weir inquired about adding a condition requiring landscape/foundation plantings along the porches on the north building along Hamel Road. She inquired if they would like to add a condition for the homeowners association to be required to maintain the rain garden. She inquired if there is anything that can be done to help the neighbors who have been affected by the previous buildings built by the developers. Rosati stated he wasn't a part of building that development and would have to ask his business partner. Kellogg stated he and Scherer have visited the property and reviewed the files. He stated it could be solved, but it would require Mr. Stauber to install curb and grade it to direct the water. Smith inquired why the City isn't addressing it. Crosby stated it is a civil right for the landowners and not something for the City to address. Smith inquired if problems were to occur with this development, if the City would be able to address it. Kellogg stated the developers are required to not increase the rate of drainage on to neighboring properties. Medina City Council Meeting Minutes December 4, 2007 485 Adams inquired if there would be developer's agreement. Batty stated there would be. He stated there isn't typically a developer's agreement, but because there is a lot being built on the site they think it is important to have a developer's agreement. Smith inquired if the Council is sure they would like to grant a variance for this property. Weir stated that because of the intention of the zoning district and the narrowness of the site it would be wise. Smith inquired if there would be a way to require half of the townhomes be affordable. Crosby stated there wouldn't be. Smith stated the City got that assurance from Gramacy when they were granted a variance for height. Batty stated Gramacy was willing to make twelve units affordable. Weir stated they could ask for one to be affordable, but asking for half of them is steep. Rosati inquired about the definition of affordable. Adams stated it is about $210,000 or $215,000. Batty stated it is a figure the Met Council calculates and it is adjusted every year. Cavanaugh stated the price is close and to let the market take its course. Crosby stated he would like to know what the number is for such affordability. Smith stated it is important to have affordable units in the City. Adams stated there should be a City policy for affordability and not request it discretionarily. Rosati stated he thought there was a large part of the budget set aside for the City fees and stated if that could be negotiated, then it may be possible. Smith stated the City should consider requesting affordability. Adams stated it hasn't been a firm policy goal of the Council. He inquired about the documentation to ensure that the unit(s) would always be affordable. Batty stated there was a discussion with Gramacy and they volunteered to do it over a period of time. He stated when it is set up for the first time purchaser only there is a large windfall when they want to sell it. Rosati stated as a developer it would be important to know about the request for affordability at the beginning of the project to know if the project would be economically feasible. Moved by Weir, seconded by Cavanaugh, to direct Staff to prepare a resolution for the site plan and variance for the development of two 3-unit townhome buildings as common interest community at 705 Hamel Road with the two additional conditions, one for the landscaping and one for the stormwater maintenance, as requested. Gitzlaff stated one factor in considering affordability is having multiple units on one property. Motion passed unanimously. Medina City Council Meeting Minutes December 4, 2007 486 E. Hamel Road Reconstruction- Draft Feasibility Report Adams stated the discussion is for the Council to review the streetscape concept. He stated Ehlers would be able to provide a breakdown of the costs. Kellogg presented the draft feasibility report outlining the boundaries of the TIF district. He stated the sanitary sewer is made of clay tile and video tape showed problems with the pipe. He stated the recommendation is to look at the utilities prior to building a new road because the utilities are near the end of their usefulness and need replacement. He stated the storm sewer projects would be minimal and the ponding areas are already in place. He stated the existing street varies in depth of bituminous and there is no structural support for the road. He stated the reconstruction of the roadway would be done to meet the City's standards and include sidewalks on both sides; concrete curb and gutter; and possibly streetscape improvements. He stated the report identifies costs that would be included as part of the TIF district. He stated a significant portion of the project would be to underground the private utilities on Sioux Drive. He stated they would like to include low impact design elements, best management practices, impervious pavers, perennial groundcover, stormwater infiltration areas, and recycling containers and products to the project. He stated the feasibility report estimates the costs at about $2.9 million. Weir inquired about the costs that would be included in the TIF costs. Batty stated they don't know the answer to the amount of TIF that would be used. He stated they have previously talked with the Council about the deadline for the knock -down date. He stated this means that every parcel needs to have an improvement in order to qualify. He stated if the parcels don't qualify, then they would fall out of the district. He stated there have been a lot of private improvements on the north side of the street, but not on the south side. He stated all of the parcels abutting Hamel Road would address meeting the improvements requirements. He stated they need to be under contract by July 9, 2008. Weir stated she spoke with Darrel Farr and he has stated he is very encouraged about proposed work being done on the street. Batty stated Farr has been supportive of improving the road to increase the development. He stated the City hoped development would occur first and then the road instead of the other way. He stated this would avoid having a new road tom up to install utilities. Batty stated this discussion is to find out how interested the City is in progressing on the project. He stated there are already some obligations. Crosby inquired about the action for this meeting. Adams stated they aren't looking for action, but are looking for direction about the streetscape components when moving forward with the analysis. Crosby inquired about the minimum qualifications to maintain the knock -down deadline. Batty stated it would take a new street, relocated street, or substantial reconstruction. He stated Kellogg stated a mill and overlay wouldn't qualify. Smith stated it would be a waste of money to do a mill and overlay. Kellogg stated a mill and overlay would make the road look good for 3 or 4 years. Crosby inquired about the cost for a mill and overlay. Kellogg stated it would be about $212,000 and would include the necessary improvements. Medina City Council Meeting Minutes December 4, 2007 487 Smith stated they recently found out the sanitary sewer and water main are in very bad shape. Kellogg stated they won't fail tomorrow, but the sewer and water won't last for another 30 or 40 years. Crosby stated he is concerned about paying for an expensive project and then not having developers come. Crosby inquired if there are methods other than digging up the road. Kellogg stated they have looked at altemative methods and one of them was more expensive than replacing the sewer and water. He stated with the proposed developments the 8 inch water main would not be adequate. Crosby inquired about the estimated cost of doing the project on a lower budget. Kellogg stated the streetscape cost isn't extravagant and they didn't include the high end prices in the project. Crosby stated he thinks they need to do a study and understand the worst case scenario. Smith stated she would like to know how much money they would be throwing away if they lose it as a TIF district. Batty stated some of it can be analyzed, but the dilemma is building things and then not have developers come and then paying for the debt. He stated there will need to be a levy in case nothing works out. He stated that if they wait for the development and then do the road, the parcels will fall out of the district. He stated parcels that fall out of the district can come back at the current base value. Crosby stated there needs to be something done to save the value. He inquired if it would work to do the sewer and water and the mill and overlay. Batty stated it wouldn't qualify for TIF because it doesn't meet the statutory language. Batty stated he doesn't know if there is anything that would make sense for a long term financial investment for the City and a qualifying road improvement. Smith stated the sanitary sewer and the water main may last ten years and it is less expensive to do it now instead of later. Cavanaugh stated inflation and TIF dollars are beneficial because the City will need to pay for the work at some point. Batty reminded the Council that July 9, 2009 is the end of district rule which requires the money to be expended. He stated after July 9, 2009 the City loses the ability to do a project and commit funds to it. Smith inquired about what would happen to the money if the money wasn't expended. Batty stated as increment comes in, it is used to meet the obligations. He stated after the obligations are met the district goes away. He stated the money goes to the tax rolls and the City receives a portion of the total taxes. The Council reached consensus to have Ehlers complete an analysis for the Hamel Road Reconstruction. Kellogg stated he recommends looking at the worst case scenario in the analysis. Medina City Council Meeting Minutes December 4, 2007 488 Weir stated the streetscape is basic. Smith inquired if it would be possible to place the utilities in the alley instead of underground. Kellogg stated placing the utilities underground is expensive. Weir inquired if the utilities were replaced when Sioux Drive was redone. Kellogg stated there is less of a concern because the lower density. F. Delinquent City Charges Appeal- Dennis Potebaum This item was withdrawn from the agenda. G. Water Service Agreement with City of Orono Adams stated they have been working with Orono on the agreement to provide water service to Keller Estates. He stated it is similar to the agreement with Maple Plain. Moved by Smith, seconded by Weir, to approve the water services agreement, as requested. Crosby inquired if there is an upcharge for the risk of the City doing the work. Adams stated they are charging the rate that Orono bills and a 10% administration fee. Motion passed unanimously. H. Budget Work Session Adams stated they are looking for a date to meet and items to bring to the budget work session. The Council discussed potential meeting dates for the budget work session. Moved by Smith, seconded by Weir, to meet for a budget work session on December 10, 2007 at 7:00 at City Hall, as requested. Motion passed unanimously. Crosby stated the concern expressed at the truth -in -taxation meeting was for a review of the level services by the City. Smith stated she heard the residents stating that some of the projects are good, but the City can't afford to do all of them at one time. She stated a 34.5% increase in the budget is too big. She inquired about the amount of money brought in if the tax rate wasn't increased. She stated she doesn't think the Council has been extravagant or bad City managers. She stated she would like to try to keep the budget increase to about 10%. Crosby stated they aren't increasing the operating budget, but they are requesting an increase in the levy by 34.5% which is the amount the City is asking Hennepin County for. Adams stated the proposed budget increase is 22%. Cavanaugh stated he would like recommendations about where Staff could start cutting extra costs. He stated the major items are the long term items. Adams stated creating the storm water utility is a large taxpayer cost savings. He stated the residents appeared to be in support of a more user based system. Medina City Council Meeting Minutes December 4, 2007 489 Smith stated delaying projects could be included instead of cutting projects. Adams stated some projects can be delayed to allow a better cash flow, but there will need to be funds to address some of the projects within the next five years. Crosby stated he would like to see what a road bonding project would look like and to chart the County's, the school districts, and the City's progression of taxes and then a similar progression of another city. He stated they need to look at things such as the size of the police force and purchasing a tandem truck. Smith stated she would like the Council to send a letter to the County requesting them to reduce their budget. Crosby stated Staff has done a lot of work preparing the information. He stated he wasn't prepared for the frustration expressed by the residents at the truth -in -taxation meeting. He stated it is important to educate the residents about the information. Cavanaugh inquired if they could get the projections about the impact on future years levies based on the decisions. Smith stated they don't know what growth will occur which will impact the projections. Adams stated they would use the same variables and models that they have used before, but would change the levy numbers. Crosby stated he would like to see a brief financial analysis of the cost to the City of a new public works facility. Smith stated a user based system could be studied for roads. Adams stated it would need to be studied. VII1. CITY ADMINISTRATOR REPORT A. Land Acquisition Services Agreement Adams stated the report outlines the different companies and services that were reviewed. He stated Belland, Scherer, and himself recommend beginning negotiations with the four parcels identified. Weir inquired if they could narrow down the parcels by reviewing the parcels themselves to reduce the costs. Crosby stated they need a third -party to continue on with the work. Cavanaugh inquired if the thoughts have changed about moving forward on the land. Crosby stated he would like to explore the possibilities. Cavanaugh stated he would like to add a statement stating any commission should go back to the City. Crosby stated the contract states that the commission goes against the fees. Cavanaugh stated the City is paying irregardless if the City buys something or not. Medina City Council Meeting Minutes December 4, 2007 490 Batty stated he has heard that they can not rebate the fees. He stated Cavanaugh is suggesting the potential that the City doesn't pay anything. Weir inquired about why there wouldn't be a commission. Crosby stated there can't be a commission for a property not listed. He stated they should follow it closely and be billed monthly. Adams stated it will be monitored closely and Staff will report back. Crosby stated he doubts there will be a meaningful commission. Moved by Weir, seconded by Smith, to approve the land acquisition services agreement, as requested. Motion passed unanimously. B. Truth in Taxation Meeting Adams stated the first 17 minutes of the meeting was not on the video tape, but it was on the audio tape. IX. MAYOR & CITY COUNCIL REPORTS Smith stated Dave Wessin spoke to her and thinks the City should contact Park Nicollet, the YWCA, and other organizations to let them know that Medina has land. Crosby stated when he spoke with Wessin a specific land owner was mentioned. He stated some facilities are tax exempt. Batty stated medical buildings are not tax exempt, but hospitals are tax exempt. Crosby stated that many cities request payments be made in lieu when they are tax exempt and it is done by contract. X. APPROVAL TO PAY THE BILLS Moved by Weir, seconded by Smith, to approve the bills, order e-check numbers 000130- 000139 for $26,157.70, check numbers 031747-031787for $59,029.08, and payroll check numbers 020128-020130 and 500912-500936 for $38,272.67. Motion passed unanimously. XI. ADJOURN Moved by Weir, seconded by Cavanaugh, to adjourn the meeting at 9:48 p.m. Motion passed unanimously. Tot T.M. Crosby, Jr., Ma Attest: 1.,A /474.-- Chad M. Adams, City Administrator -Clerk Medina City Council Meeting Minutes December 4, 2007 491 000130 000131 000132 000133 000134 000135 000136 000137 000138 000139 031747 031748 031749 031750 031751 031752 031753 031754 031755 031756 031757 031758 031759 031760 031761 031762 031763 031764 031765 031766 031767 031768 031769 031770 031771 031772 031773 031774 031775 031776 031777 031778 Medina City Council December 4, 2007 E CHECKS — DECEMBER 4, 2007 Void 0.00 Void 0.00 Void 0.00 DELTA DENTAL $2,138.91 ACCLAIM BENEFITS-MO.ADM.FEES $1,553.89 P.E.R.A. $8,313.58 PR/FED/FICA $10,691.01 PR MN DEFERRED COMP $1,115.00 PR STATE OF MINNESOTA $2,325.31 FARMERS STATE BANK OF HAMEL $20.00 $26,157.70 ORDER CHECKS — DECEMBER 4, 2007 MINNESOTA CHILD SUPP. PYT.CTR. $336.15 OFFICE OF CHILD SUPPORT ENFORC $92.31 A-1 OUTDOOR POWER $56.21 ALLSTAR ELECTRIC $193.71 AMERICAN TIRE DISTRIBUTORS $443.17 AMERIPRIDE LINEN & APPAREL SVC $148.28 CHUNKS AUTOMOTIVE SERVICE $978.57 CLASSIC CLEANING $780.66 ERICKSON, ROLF ENT., INC $6,025.15 EXXONMOBIL $317.32 GRANNING, CHERYL $73.00 GREEN STUFF $2,777.79 HD SUPPLY WATERWORKS $407.67 JP PHOTOGRAPHY $319.50 KD & COMPANY $186.09 KELLY'S WRECKER SERVICE $79.99 KONICA MINOLTA BUS. SOLUTIONS $126.35 LAW ENFORCEMENT LABOR SERVICES $276.50 LONG LAKE, CITY OF $3,868.75 MAYER, RANDY LTD $159.75 MEDICA $228.00 MEDICA CHOICE $21,340.53 MINNESOTA DEPT. OF HEALTH $1,610.00 MOTHERS MOTORS/LORETTO TOWING $10.00 NEXTEL COMMUNICATIONS $713.85 PAINT -A -LOT $685.00 QWEST $481.99 RANDY'S SANITATION $215.35 SPRINT $374.75 ST. PAUL, CITY OF $300.00 STREICHER'S $101.24 SUN PRESS & NEWSPAPERS $54:12 492 ORDER CHECKS - DECEMBER 4, 2007 (CONT'D) 031779 TIME SAVER OFF SITE SEC. $265.75 031780 TWIN CITY OXYGEN $43.97 031781 TWIN CITY WATER CLINIC $130.00 031782 U.S. POSTAL SERVICE $500.00 031783 UNION SECURITY INS. CO. $427.59 031784 WHPS CRIME PREVENTION $83.33 031785 WRIGHT-HENNEPIN ELECTRIC $15.20 031786 XCEL ENERGY $1,623.14 031787 YOCUM OIL CO. INC $12,178.35 $59,029.08 PAYROLL & DIRECT DEPOSIT CHECKS-11-27-07 020128 KOTTKE, DAVID E. $181.01 020130 CONVERSE, KEITH A $1,792.56 020131 VIEAU, CECILIA M. $1,037.56 500912 ADAMS, CHAD M. $2,271.12 500913 SCHERER, STEVEN T $1,671.93 500914 MCGILL, CHRISTOPHER R. $1,701.46 500915 HALL, DAVID M. $2,280.46 500916 DRESSEL, ROBERT P. $1,187.66 500917 BELLAND, EDGAR J $2,476.14 500918 VIEAU, CECILIA M $1.00 500919 DINGMANN, IVAN W $1,205.52 500920 SULANDER, LAURA L. $1,338.45 500921 BOECKER, KEVIN D $1,967.56 500922 GREGORY, THOMAS $1,820.52 500923 NELSON, JASON $2,167.42 500924 VINCK, JOHN J. $1,452.62 500925 FINKE, DUSTIN D. $1,300.89 500926 MAROHNIC, NICHOLAS $510.38 500927 DAY, JEANNE M. $1,948.00 500928 DOMINO, CHARMANE $1,218.00 500929 WUNSCH, JODI M. $1,009.50 500930 LEUER, GREGORY J. $2,139.54 500931 LANE, LINDA $1,090.86 500932 ELBERT, ANDREW D. $322.54 500933 JESSEN, JEREMIAH S $1,260.31 500934 KLAERS GROTHE, ANNE $519.60 500935 BENETTI, TIMOTHY $1,936.48 500936 MCKINLEY, JOSHUA D. $463.58 $38,272.67 Medina City Council December 4, 2007