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Home My Public Portal About2023-10-02 packet NOTICE OF MEETING AND CITY COUNCIL AGENDA i MONDAY, OCTOBER 2, 2023 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO VIEW THE LIVE MEETING ON YOUTUBE CLICK HERE TO PARTICIPATE ON-LINE VIA TEAMS CLICK HERE Meeting ID: 242 037 783 048 Passcode: zBEz6d TO CALL INTO THE MEETING DIAL 1-872-242-9031 (AUDIO ONLY) PHONE ID: 486 869 794# TENTATIVE AGENDA PRAYER – Councilmember Ahlers PLEDGE OF ALLEGI ANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Cemetery Resources Board – Announce Updates and October 14th Cemetery Walking Tour (Board Chair Rebecca Gordon) b. Air Show Update (Penny Smith, Air Show Director) c. Fire Prevention Month and Bringing Home Safety Award for Kyle Kittrell (Chief Matt Schofield) 5. PUBLIC HEARINGS 6. APPOINTMENTS BY THE MAYOR 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Lincoln University Update (Dr. John Moseley) b. Yard Waste Update (Clint Smith) 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council Agenda – October 2, 2023 ✓ = Request to suspend rules 2 a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 9. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 10. CONSENT AGENDA a. Minutes of City Council Meetings: September 18, 2023 b. Minutes of Budget Committee Meetings: September 14, 18, and 21, 2023 c. Declaring Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction – (1) Fire Department Vehicle d. Accepting the $54,016.05 Bid from Sentinel Emergency Solutions for Bunker Gear 11. BILLS INTRODUCED a. 2023-046 Authorizing the Rezoning of.45 Acres Located at 211 Commerce Dr from M-2 General Industrial to C-2 General Commercial (Lester) Staff: Clint Smith b. 2023-047 Authorizing Personnel Policy Manual Amendments to Modify Vacation Accruals and Cap and Sick Leave Accruals (Hensley) Staff: Ryan Moehlman 12. BILLS PENDING a. 2023-045 Authorizing a $3,475 Supplemental Appropriation Amending the FY2023 Budget for Lafayette Tree Trimming Project (Ahlers) Staff: Matt Morasch 13. INFORMAL CALENDAR a. 2023-040 Adopting the 2023-2024 City Operating Budget in the Amount of $79,285,619.11 (Hensley) Staff: Shiela Pearre (Expires After Oct. 16th City Council Meeting) 14. RESOLUTIONS 15. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 16. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 17. NEW BUSINESS City Council Agenda – October 2, 2023 ✓ = Request to suspend rules 3 18. APPROVAL OF SEPTEMBER 18, 2023 CLOSED SESSION MINUTES 19. UNFINISHED BUSINESS 20. ADJOURN / CLOSED SESSION a. The Chair will entertain a motion to adjourn the public session, and pursuant to Sec. 610.021 of the Revised Statutes of Missouri, go into Closed Session to discuss the following: i. Attorney client privilege [Sec. 610.021(1)] ii. Negotiated contracts [Sec. 610.021(12)] i Individuals should -contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers MONDAY, OCTOBER 2, 2023 5:45 P.M. AGENDA 1. Discussion of October 2, 2023 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 18, 2023 CALL TO ORDER Mayor Ron Fitzwater called the September 18, 2023 City Council “Pre-Meeting” to order at 5:52 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Absent: Ahlers DISCUSSION OF AGENDA ITEMS Councilmember Spencer will lead the prayer. Miscellaneous - Proclamations will be presented for Suicide Prevention Month and Project Homeless Connect. Pictures with the Mayor and group representatives were taken in the lobby before the meeting. Appointments - A list of the Mayor’s recommended appointments will be presented for approval. Presentations form Staff, Consultants & Invited Guests - Bryan McCraw, Jefferson City Public Schools Superintendent , will give a presentation with school district updates. Consent Agenda - There were no questions at this time. Bills Introduced - City Staff presented their bills to be introduced. Councilmember Schwartz intends to suspend the rules on bill 2023-044. Bills Pending - There were no pending bills at this time. Informal Calendar - Councilmember Hensley intends to leave bill 2023-040 on the informal calendar. CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 18, 2023 Resolutions - City Staff presented their resolution. Closed Session - There is a closed session scheduled for tonight. ADJOURNMENT The meeting adjourned at 6:00 P.M. 1 REGULAR COUNCIL MEETING, SEPTEMBER 18, 2023 CALL TO ORDER Mayor Ron Fitzwater called the September 18, 2023 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Absent: Ahlers ADOPTION OF THE AGENDA Councilmember Wiseman motioned and Councilmember Lester seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS Proclamations were presented for Suicide Preventio n Month and Project Homeless Connect. Mayor Fitzwater and representatives from each group took a photo with the proclamation prior to the meeting. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR a. Recommended Appointments to the Following Boards and Commissions Board or Commission Recommended Appointment New Term Expires Term Full/Partial Animal Shelter Advisory Committee Stacey Beddoe SEP 2026 Full Board of Adjustment Brad Schaefer SEP 2028 Full Adam Cartwright SEP 2024 Alternate Roy Michael SEP 2024 Alternate Michael Eichner SEP 2024 Alternate MOTION: Councilmember Deeken motioned and Councilmember Wiseman seconded the motion to approve the above recommended appointments. The motion passed unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Bryan McGraw, Jefferson City Public Schools Superintendent provided a Jefferson City School District update. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: 2 REGULAR COUNCIL MEETING, SEPTEMBER 18, 2023 • Committee on Administration – The next meeting is October 4th, 7:30 A.M. in the Boone- Bancroft Room. • Budget Committee – The next meeting is September 21st, in the Council Chambers at 5:30 P.M. • Finance Committee – This month’s meeting has been cancelled, and the monthly packet has been distributed. • Public Safety Committee – The next meeting is September 28th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is October 12th, 7:30 A.M. in City Council Chambers. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There was no one signed up to speak at this time. CONSENT AGENDA a. Minutes of City Council Meetings: September 5, 2023 b. Minutes of Budget Committee Meetings: August 31, September 7, September 11, 2023 c. Authorizing a $38,777 Contract with Ahrens Contracting, Inc. for Demolition of the Dangerous Building Located at 214 Lafayette St. d. Authorizing a Cooperative Procurement with US Digital Designs to Implement a County- Wide Automated Voice Dispatch System (City’s Portion $26,4 25.33) e. Authorizing $46,272 Change Order #1 to the Micro Surfacing Contract with Donelson Construction Company f. Approving the Mayor or City Administrator as Employer Representative to LAGERS Annual Meetings MOTION: Councilmember Wiseman motioned and Councilmember Lester seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2023-044 sponsored by Councilmember Schwartz AN ORDINANCE AMENDING CHAPTER 7 (BOARDS AND COMMISSIONS) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO MEMBERSHIP OF THE USS JEFFERSON CITY SUBMARINE COMMITTEE. Interim City Administrator Matt Schofield presented the bill. Councilmember Schwartz requested to suspend the rules and take up bill 2023-044 for third reading and final passage. With no objection, bill 2023-044 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16377. 3 REGULAR COUNCIL MEETING, SEPTEMBER 18, 2023 Aye: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None Absent: Ahlers 2023-045 sponsored by Councilmember Ahlers AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A CONTRACT AND SUPPLEMENTAL APPROPRIATION AMENDING THE FY2023 BUDGET BY TRANSFERRING FUNDS WITHIN THE GENERAL FUND. BILLS PENDING There were no bills pending at this time. INFORMAL CALENDAR 2023-040 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2023, TO OCTOBER 31, 2024, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. The bill remained on the informal calendar. RESOLUTIONS RS2023-26 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING METLIFE FOR GROUP DENTAL, VISION, BASIC, SUPPLEMENTAL, AND DEPENDENT LIFE, AD&D, LONG TERM DISABILITY, ACCIDENT, HOSPITAL INDEMNITY AND CRITICAL ILLNESS INSURANCES Sarah Trittler, Human Resources Specialist, presented the resolution. Councilmember Spencer motioned to adopt RS2023-26. Councilmember Spicer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None Absent: Ahlers PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. 4 REGULAR COUNCIL MEETING, SEPTEMBER 18, 2023 COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. APPROVAL OF SEPTEMBER 5, 2023 CLOSED SESSION MINUTES Councilmember Deeken motioned and Councilmember Wiseman seconded the motion to approve the September 5, 2023 Closed Session Minutes. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None Absent: Ahlers CLOSED SESSION Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, Mayor Fitzwater entertained a motion to go into Closed Session to discuss the following: i. Attorney client privilege [Sec. 610.021(1)] ii. Real estate [Sec. 610.021(2)] iii. Sealed bids & negotiated contracts [Sec. 610.021(12)] A motion was made by Councilmember Spencer to go into Closed Session for the above- stated reasons, seconded by Councilmember Lester and approved by the following roll-call vote at 6:40 P.M.: Aye: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None Absent: Ahlers RECONVENE IN OPEN SESSION Following the Closed Session, the City Council reconvened in Open Session at 8:07 P.M. with the following Councilmembers present: Present: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, and Wright Absent: Ahlers and Spicer UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURN A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Mealy, and approved unanimously at 8:08 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 14, 2023 CALL TO ORDER The Budget Committee Meeting of September 14, 2023 was convened at 5:31 P.M. by Councilmember Jon Hensley, Budget Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman*, and Wright Absent: Ahlers and Spicer *Participated virtually. COMMITTEE DISCUSSION OF BUDGET Shiela Pearre, Director of Finance and I.T. and Andrew Brunnert, Parks and Recreation Management Analyst Senior, presented Parks and Recreation fund balance information reflecting the balance to date. Chris Leuckel, Parks and Recreation Commission President presented Parks and Recreation’s capitol improvement needs and administrative charge backs. (Presentation handout attached.) Councilmember Schwartz asked Mr. Leuckel why the commission voted last night to raise their fund balance reserve to 17%. Mr. Leuckel said there has been discussions over the last few years of doing so to be consistent with the City’s 17% thres hold. When Mr. Leuckel presented the increase at the September 13th Parks and Recreation Commission meeting, the commission voted to approved the increase to 17%. Councilmember Schwartz agreed with the decision, but questioned the timing. Councilmember Spencer asked Ms. Pearre how the charge back fee is calculated. Ms. Pearre explained the calculation of administrative charge backs. Each department’s percentage is based on the department’s operating expenses as a percent of the City’s total operating expenses. Depending on the department specific requirements, some departments may pay more, and some less. Parks percentage is capped at 5% of the previous year’s revenue from the Parks sales tax. If Parks percentage was consistent with other City departments, Parks charge back fees would be $302,891 more than its current charge back fees. Councilmember Lester said he’s had discussions with the Parks Director in the past, and the director was not opposed to the charge back fee, he questioned how the calculation is made. Ms. Pearre said GFOA recommends administrative charge back fees in general, but does not issue a recommendation on how to calculate the charge backs fees. 2 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 14, 2023 Councilmember Spencer questioned the timing of the Parks Commission’s action to change their fund reserve balance to 17%, and why it had not been done during the Park’s budget process. Councilmember Schwartz asked when the 17% change takes effect. Mr. Leuckel said it took effect immediately. Councilmember Deeken said he would like to see more talks between the City and Parks Department before a budget is formalized to determine what are the overall priorities of the City at the time. Since Councilmembers have proposed using Park’s portion of the Capitol Improvements sales tax revenues to fund Public Works equipment, Councilmember Mealy asked the Public Works department to provide past grant applications to fund Public Works equipment. Councilmember Lester distributed a Sales Tax H FY2024 Allocation handout. He said funding can be found without having to use Park’s portion of Sales Tax H revenues (see attached). PUBLIC COMMENTS The following spoke against the change in chargebacks and using Parks’ portion of the Capitol Improvements sales tax revenues: Former Mayor John Landwehr, Julie Allen, and John Binkley. Councilmember Wiseman left the meeting at 6:48 P.M. Chairman Hensley announced the next Budget Committee meetings, scheduled for September 18th, 5:00 P.M. – 5:45 P.M. (before the City Council meeting), and September 21st from 5:30 P.M. – 7:00 P.M. ADJOURNMENT The meeting adjourned at 6:55 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 18, 2023 CALL TO ORDER The Budget Committee Meeting of September 18, 2023 was convened at 5:00 P.M. by Councilmember Jon Hensley, Budget Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Absent: Ahlers COMMITTEE DISCUSSION OF BUDGET Chair Hensley opened the floor for discussion of the budget. Councilmember Schwartz asked Shiela Pearre, Director of Finance and I.T. to go over the provided handout, explaining the calculation of administrative chargeback fees (see attached). Councilmember Mealy asked Ms. Pearre if it makes sense to use the same calculation to charge the enterprise funds and Parks when each uses administrative s ervices differently. He also asked if the fluctuations of the total operating expense could have an effect on the chargeback fees. Ms. Pearre said all the departments/enterprise funds operate differently, but a consistent calculation is used. If there is a reason a department requires administrative services above and beyond the norm, the administrative chargeback fee is increased. Councilmember Schwartz said he has not seen any documentation or heard testimony as to how the “5% of parks sales tax revenue”, administrative chargeback fee was derived. If going forward, the same chargeback fee calculation is used for parks and the enterprise funds, the City Council is “governing by math rather than by impulse”. Councilmember Hensley asked Ms. Pearre if the same calculation has been used in her time with the City. Ms. Pearre indicated in her 15 years of employment with the City, the same method of calculation has been used. Sometimes the chargeback fee may vary based on projects within the enterprise fund departments. Councilmember Lester said history shows that the 5% chargeback fee originated when Parks no longer received revenue from property taxes, and its own sales tax was established. Prior to the change in funding, Parks received a significant general fun d supplement and consequently paid nothing in administrative charge back fees. Parks operates differently from other enterprise funds and although for Parks we should use the same method for administrative charge backs that the method should be adjusted to take those operational differences into account. 2 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 18, 2023 Councilmember Wright asked Ms. Pearre how to move forward if Parks administrative chargeback fees are adjusted going forward. Ms. Pearre said the methodology has always been the same, it’s up to City Council how they wish to move forward. Councilmember Spencer said before Parks had its own sales tax funding source, the department was a part of the General Fund; therefore, not charged an administrative chargeback fee at that time. Councilmember Schwartz said he had been in contact with the Interim City Administrator, Law Department, and Finance Department to craft a written policy related to the administrative chargeback fees. MOTION: Councilmember Schwartz motioned and Councilmember Spencer seconded the motion to adopt the administrative chargebacks methodology outlined in Ms. Pearre’s spreadsheet, which results in a $302,890.61 increase in General Fund revenues, and a decrease in Parks fund balance by the same amount. That increase will fund (2) Public Works snow plows and (10) Motorola radios totaling $260,000. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: Lester and Mealy Absent: Ahlers City Attorney Ryan Moehlman will work with the new City Administrator, who’s first day is September 25th, to put together an ordinance with an administrative chargeback fee policy recommendation for the City Council to approve. Councilmember Schwartz said any items he’d placed on the parking lot related to the Capitol Improvement Tax could be removed. MOTION: Councilmember Spencer motioned and Councilmember Schwartz seconded the motion to allocate $500,000 from long term funding to Economic Development ($300,000 to “outside the fence” airport projects and $200,000 for Northwood sewer infrastructure). After some discussion, Councilmember Spencer withdrew the motion. Parking Lot Request: Councilmember Mealy requested to remove the Public Relations position from the Mayor’s budget and use the funds toward the Planning and Protective Services reorganization and Grants staffing under the City Administrator. Parking Lot Request: Councilmember Mealy requested to remove from the budget, a parking lot item approved at the September 11th meeting: 9/11/23 MOTION: Councilmember Schwartz motioned to fund (4) Police vehicles and $20,0000 for the GPS Crash Reconstruction software with the Parking Enterprise Fund. Councilmember Spencer seconded the motion. The motion passed with the following roll-call vote: Aye: Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Wiseman, and Wright Nay: None 3 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 18, 2023 Absent: Ahlers and Spicer Councilmember Schwartz asked if the removal of an already approved item is procedurally acceptable. Mr. Moehlman said the parking lot is a working document, not an ordinance; therefore, it is acceptable. Councilmember Deeken said he is opposed to relying on grants for funding. Councilmember Schwartz is opposed to removing the Mayor’s request for a public relations position. PUBLIC COMMENTS There were no public comments at this time. Chairman Hensley announced the next Budget Committee meeting scheduled for September 21st from 5:30 P.M. – 7:00 P.M. ADJOURNMENT The meeting adjourned at 5:48 P.M. 1 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 21, 2023 CALL TO ORDER The Budget Committee Meeting of September 21, 2023 was convened at 5:30 P.M. by Councilmember Jon Hensley, Budget Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, and Wright Absent: Wiseman COMMITTEE DISCUSSION OF BUDGET Chair Hensley opened the floor for discussion of the budget. MOTION: Councilmember Schwartz motioned and Councilmember Spicer seconded the motion to add $40,000 for Police Department active shooter vests and $30,000 for GPS crash reconstruction to be paid out of the savings from the SRO/Police Department personnel services scrivener’s error. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, and Wright Nay: None Absent: Wiseman Parking Lot Discussion: At the September 18th Budget Committee meeting, Councilmember Mealy added an item to the parking lot: remove $118,612.16 for the Public Relations Coordinator and add $94,853.45 for the Neighborhood Services Grant Reorganization. After discussion between Councilmembers, the general consensus was to wait until after the Matrix organizational review has been completed and the new City Administrator is on-staff to weigh-in on the proposed reorganization. Councilmember Mealy asked to remove the item from the parking lot and take up the P ublic Relations Coordinator separately. After the discussion, Councilmember Mealy made the following motion: MOTION: Councilmember Mealy motioned to remove the Public Relations Coordinator from the budget. The motion failed by no second to the motion. MOTION: Councilmember Mealy motioned and Councilmember Lester seconded the motion to remove the $253,200 transfer from Parking to the General Fund that had previously been voted on, which would also remove $253,200 in General Fund Revenue along with $253,200 in General Fund Expenditures for four police vehicles at 2 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 21, 2023 $58,300 each and $20,000 for the Police Department’s GPS crash reconstruction. The motion failed by the following roll-call vote: Aye: Lester and Mealy Nay: Ahlers, Deeken, Hensley, Schwartz, Spencer, Spicer, and Wright Absent: Wiseman MOTION: Councilmember Deeken motioned and Councilmember Mealy seconded the motion to add $2M in projects to be funded from the Parks Fund Balance. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, and Wright Nay: None Absent: Wiseman PUBLIC COMMENTS Bill Lockwood provided a history of Parks funding and administrative chargebacks fees. COMMITTEE DISCUSSION OF BUDGET MOTION: Councilmember Schwartz motioned and Councilmember Spencer seconded the motion to use the balance of additional revenues created with the increase in Parks administrative chargeback fees to the General Fund, to fund an additional $42,891 towards the Airport Rescue Firetruck. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, and Wright Nay: None Absent: Wiseman Councilmember Spicer left the meeting at 6:16 P.M. MOTION: Councilmember Schwartz motioned and Councilmember Ahlers seconded the motion to approve the budget as amended by the Budget Committee, and move it to the full City Council for final approval. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, and Wright Nay: None Absent: Spicer and Wiseman 3 MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 21, 2023 Chair Hensley announced the cancellation of any remaining Budget Committee meetings. Shiela Pearre, Director of Finance and I.T., said the budget will be taken up at the October 16th City Council meeting. This will give Staff time to update the budget spreadsheet reflecting the Budget Committee’s amendments and attach it to the bill for third reading and passage. Chair Hensley thanked everyone in the room for their time and involvement in the budget process this year. City Attorney Ryan Moehlman sought direction from the committee on how to proceed with the necessary personnel manual updates reflecting the budget amendments to employee vacation and sick leave. The committee asked Staff to bring forth a separate bill for the personnel manual updates. ADJOURNMENT The meeting adjourned at 6:20 P.M. GENERAL FUND PARKING LOT: FY24 Proposed Revenue Budget $ 39,756,286.97 Revenue minus Expenses FY24 Proposed Expense Budget $ 39,755,578.14 $ 708.83 Revenue Changes Proposed Comments 1 JCPS - 50% of (2) SRO positions below $ 70,708.83 10-310-430040 2 10-100-440010 Admin Charge Backs $ 302,891.00 Spencer-full Parks Admin Chargebacks 3 10-100-490620 Transfer from Parking $ 253,200.00 from parking fund* 4 5 6 7 8 9 10 Total Revenue Changes $ 626,799.83 Expense Changes Proposed Comments 1 10-300 Personnel Services $ (70,708.83)included in 10-300 in error; s/b 10-310 2 10-310 Personnel Services $ 70,708.83 included in 10-300 in error; s/b 10-310 3 10-300 Personnel Services $ (70,708.83)included in 10-300 in error; s/b 10-310 4 10-310 Personnel Services $ 70,708.83 included in 10-300 in error; s/b 10-310 5 10-400-501020 Salaries $ (82,395.68)error correction 6 10-400-501035 Training & Essential Functions $ 82,395.68 error correction 7 10-300-572020 Purchase of Equipment $ 40,000.00 Schwartz-active shooter vests 8 10-300-572020 Purchase of Equipment $ 30,000.00 Schwartz-GPS crash reconstruction 9 10-300-572010 Purchase of Vehicle $ 58,300.00 Schwartz-police vehicle* 10 10-300-572010 Purchase of Vehicle $ 58,300.00 Schwartz-police vehicle* 11 10-300-572010 Purchase of Vehicle $ 58,300.00 Schwartz-police vehicle* 12 10-300-572010 Purchase of Vehicle $ 58,300.00 Schwartz-police vehicle* 13 10-300-572020 Purchase of Equipment $ 20,000.00 Schwartz-GPS crash reconstruction* 14 10-542-572010 purch of Vehicles $ 210,000.00 Schwartz-1 tandem truck (Streets) 15 10-300-572020 Purch of Equip $ 50,000.00 Schwartz-10 motorola radios PD 16 $ 42,891.00 Schwarts-ARFF truck 17 18 Total Expense Changes $ 626,091.00 Adjustments $ 708.83 FY24-General Fund Parking Lot PARKS (21) FUND PARKING LOT: FY24 Proposed Revenue Budget $ 13,491,077.55 Revenue minus Expenses FY24 Proposed Expense Budget $ 13,491,077.55 $ - Revenue Changes Proposed Comments 1 Use of Fund Balance $ 2,000,000.00 Commission 21-210-495995 2 Use of Fund Balance $ 302,891.00 21-210-45995 3 4 5 Total Revenue Changes $ 2,302,891.00 Expense Changes Proposed Comments 1 Oak Hills Improvements $ 130,000.00 Commission 21-990-574001 2 Ice Arena Improvements $ 450,000.00 Commission 21-990-574011 3 Neighborhood Parks $ 200,000.00 Commission 21-990-574020 4 Parks Facilities Rehab $ 500,000.00 Commission 21-990-574027 5 EP Pool Rehab $ 300,000.00 Commission 21-990-574046 6 Riverfront/Greenway $ 75,000.00 Commission 21-990-574048 7 Frog Hollow Greenway $ 65,000.00 Commission 21-990-574059 8 Site Acquisition & Fac Develop $ 100,000.00 Commission 21-990-574061 9 EP Botanical Gardens $ 180,000.00 Commission 21-990-574073 10 21-210-526020 Admin Chgs for Serv $ 302,891.00 Spencer-full admin chargebacks Total Expense Changes $ 2,302,891.00 Adjustments $ - **The additional use of fund balance for these additions leaves the Parks Fund Balance at $2,548,489 or 19.32% FY24 Parks Parking Lot SALES TAX H (46) PARKING LOT: FY24 Proposed Revenue Budget $ 6,894,711.37 Revenue minus Expenses FY24 Proposed Expense Budget $ 6,894,711.37 $ - Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 46-990-599998 Immediate Needs $ 48,670.06 To approve recommendations 2 46-990-599999 Long Term Prjs $ (48,670.06)To approve recommendations 3 4 5 6 7 8 9 10 11 12 13 14 15 Total Expense Changes $ - Adjustments $ - FY24 Sales Tax H (46) Prk Lot FY24 Proposed Revenue Budget $ 1,270,044.58 Revenue minus Expenses FY24 Proposed Expense Budget $ 1,270,044.58 $ - Revenue Changes Proposed Comments 1 62-100-495995 Transfer From Surplus $ 253,200.00 Schwartz-transfer to general 2 3 4 5 Total Revenue Changes $ 253,200.00 Expense Changes Proposed Comments 1 62-700-590030 Trans to General Fund $ 253,200.00 Schwartz-transfer to general 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 253,200.00 Adjustments $ - PARKING (62) FUND PARKING LOT: FY24 Parking Parking Lot CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item C SUBJECT: Declares Certain City-Owned Personal Property Surplus and Authorizes the Disposition by Sale through Auction DATE CONSIDERED: October 2, 2023 DEPARTMENT DIRECTOR(S): __ ___,<...,,....,.~.......,· ..... ~=-a·.__·l<.__,--"'-=--2-~_w\A._Q___ __ -='------- CITY ADMINISTRATOR: ____ 'Ji.R~==----L"'--------------- Approval of this consent agenda item is to declare a Fire Department vehicle as surplus . The vehicle will be sold via online auction by Purplewave . Est Vehicle Type Tag# VIN Mileage Condition Value 2009 Chevrolet Suburban, License -FD-63 18799 1GNFK16379Rl89242 109 ,000 Good $8 ,000 CONSENT AGENDA STAFF REPORT ITEM CONSIDERED: Item D SUBJECT: Bid 4160 -Fire Protective Clothing DATE CONSIDERED: October 2, 2023 -~ DEPARTMENTDIRECTOR(S): 4~ CITY ADMINISTRATOR: _____ :Pz.-L,.J.~Q~/..:::::...,_ __________ _ In response to Invitation for Bid No. 4160, four vendors submitted bids per the bid specifications provided. After reviewing the bids submitted by Banner Fire Equipment, Roxana, IL, Ed. M Feld Equipment Co., Carroll, IA, Municipal Emergency Services, Chicago, IL, and Sentinel Emergency Solutions, St. Louis, MO, the Fire Department recommends proceeding with the purchase from Sentinel Emergency Solutions. At $54,016.05, they submitted the lowest bid that met specifications. The Fire Department can place additional orders at unit prices bid for one year. The funding source for bunker gear is 10-400-546010 Clothing Expense. FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid 4160 – Bunker Gear Fire Department – Opened September 7, 2023 RECOMMENDATION: Staff recommends award of the bid to the lowest and best bid meeting specifications as submitted by Sentinel Emergency Solutions of Arnold, MO in the initial order amount of $54,016.05. Bids submitted by Feld Fire and Banner Fire Equipment did not meet specifications. Should the Fire Department choose to place additional orders the bid includes unit prices for one year. BIDS RECEIVED: Sentinel Emergency Solutions, St. Louis, MO $54,016.05 Feld Fire, Grain Valley, MO $45,630.00 Banner Fire Equipment, Roxana, IL $51, 885.00 Municipal Emergency Services, Deer Creek, IL $64,064.10 The bid was advertised in News Tribune, posted on Bonfire. Bid notifications were sent to 126 vendor and there were 21 document takers. FISCAL NOTE: 10-400-546010 Clothing Expense Fire Department-General Funds FY24 Proposed Budget $ 98,000.00 Expensed $0.00 Encumbered $0.00 IFB4160 Year One Estimated $54,016.05 Balance $43,983.95 PAST PERFORMANCE: The City has awarded bids to this vendor in the past and the vendor has provided products as specified and bid. ATTACHMENTS - SUPPORTING DOCUMENTATION Total Cost Selected# Selected {$) Bann er Fire Equipment, Inc . $51,885.0 0 $0 # Items UnitofMea EstimatedQ Yearl Year1Tota1Cost #0-1 Protective Tu rnout Gear-Jackets ass Each #0-2 Protective Tu rnout Gear-Pants as sp Each #0-3 Suspenders as specified Each 15 15 15 $1,959.0 $1,455.0 $ 45 S 29,385.0 S 21 ,825.0 S 675 Feld Fire $53,880.45 0 $0 Yearl Yea r1Tota1Cost $2,090.26 $31,353.9 $1,501.77 $22,526.55 $0 $0 Municipal Emerge ncy Services Sentinel e merge ncy solutions $ 64,064.09999999999 $54,016.05 0 0 $0 $0 Yearl Ye arl TotalCost Yearl Year1Tota1Cost $2,491.62 $37,374.29 $2,002.89 $30,043.35 $1,779.32 $26,689.8 $1,598.18 $ 23,972.7 $0 $0 $0 $0 PUBLIC HEARING/BILL SUMMARY BILL NO: 2023-046 SPONSOR: Councilmember Lester SUBJECT: Rezoning 0.45 Acre Located at 211 Commerce Drive from M-2 General Industrial to C-2 General Commercial. (Planning and Zoning Commission Case No. P23014) DATE INTRODUCED: October 2, 2023 PUBLIC HEARING: October 16, 2023 DEPARTMENT DIRECTOR(S): ___ ......;:~~--k---==----------------- CITY ADMINISTRATOR: ____ ---a,..:.a::;;.;;;;,,..==-_ __.;. _________ _ Staff Recommendation: Approve. Summary: Standard ordinance approving a Zoning Map Amendment Origin of Request: Property owner, through the Planning and Zoning Commission Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: CLINT SMITH/Eric Barron Background Information: This bill would rezone a 0.45 acre property from M-2 General Industrial to C-2 General .Commercial. The purpose of the rezoning is to permit a dry cleaning business with a drive-thru on the site. There is currently a mixture of industrial and commercial uses in the area and rezoning to C-2 zoning would match the C-2 zoning district adjacent to the north of the property. Please see the attached staff report for more information. Planning and Zoning Commission Review: The Planning and Zoning Commission reviewed the application for rezoning at their meeting on September 21, 2023. The motion to recommend approval to the City Council PASSED on a vote of 8 in favor and 0 against. Public Notice: Standard public notice procedures were followed in advance of the Planning and Zoning Commission meeting and the City Council meetings. This includes (1) publication of the public notice agenda in the Jefferson City New~ Tribune 15 days in advance of the hearing on the case; (2) notification by letter to adjoining and affected property owners within 185 feet, and (3) posting· of a sign at the property announcing the date and time of the hearing 10 to 15 days in advance of the hearing. Public Comment Received: No public comments received. Fiscal Information: $650.00 in application fees were received. Planning & Zoning Commission Recommendation: Approve. BILL NO. 2023-046 SPONSORED BY Councilmember Lester ORDINANCE NO. ------- AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON BY REZONING 0.45 ACRES OF LAND ADDRESSED AS 211 COMMERCE DRIVE FROM M-2 GENERAL INDUSTRIAL TO C-2 GENERAL COMMERCIAL. WHEREAS, it appears that the procedures set forth in the zoning code relating to zoning have in all matters been complied with. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1-The following described real estate, being located in the City of Jefferson in Cole County, Missouri is rezoned from M-2 General Industrial to C-2 General Commercial: Part of the East Half of the Southeast Quarter of Fractional Section 3, Township 44 North, Range 12 West, in the City of Jefferson, Missouri, more particularly described as follows: From the Southwest Corner of the East Half of the Southeast Quarter of said Fractional Section 3;Thence North 5 Degrees 17 Minutes 30 Seconds West along the Quarter Section Line, 3064. 70 Feet to the Southerly Line of the North Ten Mile Drive; Thence Northeasterly along the said Southerly Line on a Curve to the Left, having a Radius of 643.81 Feet, a Distance of 282.69 Feet; Thence South 5 Degrees 17 Minutes 30 Seconds East, 860 Feet to the Beginning Point of this Description; Thence Continuing South 5 Degrees 17 Minutes 30 Seconds East, 99.00 Feet; Thence North 84 Degrees 42 Minutes 30 Seconds East, 200.00 Feet; Thence North 05 Degrees 17 Minutes 30 Seconds West, 99.00 Feet; Thence South 84 Degrees 42 Minutes 30 Seconds West, 200.00 Feet to the Beginning Point of this Description. Containing 0.45 acres, more or less. Section i. This ordinance shall be in full force and effect from and after its passage and approval. Passed: ---------Approved: _______ _ Presiding Officer Mayor Ron Fitzwater ATTEST: APPROVED AS TO FORM: City Clerk NOTICE OF PUBLIC HEARING ON PLANNING AND ZONING MATTERS The City Council of the City of Jefferson, Missouri, will hold public hearings on the following planning and zoning matters on Monday, October 16, 2023 at 6:00 p.m. in the Council Chamber of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, Missouri. 1. 211 COMMERCE DRIVE, REZONING FROM M-2 GENERAL INDUSTRIAL TO C-2 GENERAL COMMERCIAL. Part of the East Half of the Southeast Quarter of Fractional Section 3, Township 44 North, Range 12 West, in the City of Jefferson, Missouri, more particularly described as follows: From the Southwest Corner of the East Half of the Southeast Quarter of said Fractional Section 3;Thence North 5 Degrees 17 Minutes 30 Seconds West along the Quarter Quarter Section Line, 3064.70 Feet to the Southerly Line of the North Ten Mile Drive; Thence Northeasterly along the said Southerly Line on a Curve to the Left, having a Radius of 643.81 Feet, a Distance of 282.69 Feet; Thence So uth 5 Degrees 17 Minutes 30 Seconds East, 860 Feet to the Beginning Point of this Description; Thence Continuing South 5 Degrees 17 Minutes 30 Seconds East, 99.00 Feet; Thence North 84 Degrees 42 Minutes 30 Seconds East, 200.00 Feet; Thence North 05 Degree s 17 Minutes 30 Seconds West, 99.00 Feet; Thence South 84 Degrees 42 Minutes 30 Seconds West, 200.00 Feet to the Beginning Point of this Description. Containing 0.45 acres, more or less. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding these matters. Emily Donaldson, City Clerk, City of Jefferson, Missouri P.T. - Friday, September 29, 2022 For contact information only. Department of Planning and Protective Services/Planning Division 320 East McCarty Street, Room 120 , Jefferson City, Missouri 65101 Contact: Tiphanie Pearson Phone (573) 634-6475 Fax (573) 634-6457 PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION September 21, 2023 Case No. P23014 -211 Commerce Drive, Rezoning from M-2 to C-2. Request filed by NAS Holdings LLC, property owner, Nick Schrimpf, authorized representative, for the rezoning of 0.45 acres from M-2 General Industrial to C-2 General Commercial. The purpose of the request is to permit a dry cleaner with a drive-thru. The property is located on the east side of Commerce Drive (Highway 179) 150 feet north of Merchants Drive and is described as part of the East Half of the Southeast Quarter of Fractional Section 3, Township 44 North, Range 12 West, Jefferson City, Missouri. (Central Missouri Professional Services, Consultant) Nature of Request A rezoning has been requested for a 0.45 acre parcel in order to change the current M-2 General Industrial zoning to a C-2 General Commercial zoning designation . The purpose of the request to permit a dry cleaning business with a drive-thru as such use is only permitted in the C-1 , C-2 , and C-3 zoning districts. Permitted future uses of the property would be those outlined for the C-2 zoning district as detailed in Section 35-28 of the Zoning Code. Review and Approval Process: In accordance with the City Code, rezoning requests are reviewed by the Planning and Zoning Commission. The Planning and Zoning Commission makes a recommendation to the City Council and City Council comes to a final decision . Zoning and Surrounding Land Use Current Zoning: M-2 Requested Zoning: C-2 Surrounding Zoning North C-2 South M-2 East M-2 West C-2, RS-I Rezoning Analysis Current Use: Contractor Trade Shop Intended Use: Dry Cleaner with Drive-Thru Surrounding Uses Office, Restaurant, Retail Contractor Trade Shop Wholesale, Office Vacant Commercial, Undeveloped Below are review criteria for rezoning requests per Section 74 .B.4 . Review Criteria Yes No Notes: The existing zoning was m error at the time of X The area has many industrial and adoption. commercial uses. The property rests at the edge of the industrial zoning; with adjacent commercial zoning to north. There has been a change in character in the area due X The rezoning request would support the to installation of public facilities, other zone expansion of commercial services/retail; changes, new growth trends, neighborhood including businesses which host a drive- deterioration, or development transitions. thru option. The property's access and visibility from Highway 1 79 makes it an ideal location for commercial use. There is a community need for the proposed X The zoning change would position the rezonmg. property to be able to contain more retail sales and service oriented uses, including a dry cleaner. Review Criteria Yes No Notes: The proposed change is consistent with , and in X The rezoning to a commercial zoning as furtherance of, the implementation of the goals and what exists adjacent to the north of the policies of the comprehensive plan, other adopted property appears to align with goals and plans, and the policies, intents and requirements of intent of the adopted comprehensive plan this ordinance and other City regulations in that it would cater to the community 's and guidelines . quality of life by creation and stabilization of robust commercial and employment centers in addition to vigorous growth . The proposed zoning is compatible with the zoning X A change in designation to general and uses of property nearby. commercial zoning should be compatible with the mixture of commercial activity adjacent to the north. Public and community facilities , which may include, X Public facilities necessary to serve the use but are not limited to, sanitary and storm sewers, appear to be sufficient. Site uses need to water, electrical service, police and fire protection, conform to all applicable requirements , schools , parks and recreation facilities , roads , inspections, permitting, and etc. libraries, and solid waste collection and disposal , are available and adequate to serve uses authorized under the proposed zoning. A traffic impact analysis has been provided to A dry cleaning business with a drive-thru indicate the potential number of new trips generated is anticipated to generate a low amount of and provisions are provided to mitigate impacts of traffic. A traffic analysis is not required. high traffic-generating projects. Authorized uses shall not adversely affect the X Authorized uses of the C-2 zoning district capacity or safety of the street network in the are anticipated to have a minimal affect on vicinity of the property. the street network capacity and safety . Many commercial and industrial uses are located along streets within the area , including Commerce Drive. Potential environmental impacts ( e.g., ex cessive X Environmental impacts of the rezoning are storm water runoff, water pollution, air pollution , expected to be low. Substances to be used noise pollution , excessive lighting, or other for the business are reported to be env ironmental harms) of authorized uses shall contained within the building . The use be mitigated. must abide by all applicable requirements relating to environmental impact. There is an adequate supply of land available in the X A site plan containing the structure subject area and the surrounding community to currently on the site was approved in 2007 . accommodate the zoning and community needs. Any adjustments to the use would need to be reviewed and operated in adherence to the City Code . Rezoning Recommendation -Staff Analysis Amendments to the zoning map "may be beneficial from time to time to better achieve the goals of the comprehensive plan and to more effectively provide for growth in a manner that is consistent with the comprehensive plan ." (Section 35-74.B.1 ). Rezoning a 0.45 acre property from M-2 General Industrial zoning to C-2 General Commercial would promote goals and intentions of the adopted comprehensive plan. Uses authorized in the C-2 zoning district would be compatible with many of the service and retail operations in the area. Uses carried out on the site must be reviewed and function in accordance with the City Code. Form of Motion Motion to recommend approval of the rezoning of a 0.45 acre property addressed as 211 Commerce Drive from M-2 General Industrial to C-2 General Commercial. City of Jefferson Planning and Zoning Commission VICINITY 0 Case No. P23014 211 Commerce Drive Rezoning from M-2 to C-2 Pl:AZA·DR -Pl=AZA-GR t------10 Ir ~ w r---t----l r---ll:! 0 x 0 r---t-----1 t-----lu. 0 130 260 520 Feet City of Jefferson Planning & Zoning Commission LOCATION MAP Case No. P23014 211 Commerce Drive Rezoning from M-2 to C-2 0 30 60 120 Feet ~.-- '" 'r-;- ~ .. rr; " r-. ~ t I (j City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 Phone: 573-634-6410 JCPlanni ng@ieffersoncitymo.g ov wwwJeffersoncitymo.gov APPLICATION FOR ZONING AMENDMENTS 1. The undersigned hereby petitions the Planning and Zoning Commission and C ity Council of the City of Jefferson, Missouri, for the following amendment to the Zon ing Code : [ZJMap Amendment OText Amendment (Include description of proposed text amendment) Property Address: 211 Commerce Drive 2 . Applications for Map amendments shall include a location map and legal description . 3. This petition requests to rezone the above described real estate from its present classification of M-2 district to _C_-2 ____ district. The purpose of this rezoning request is to : Allow for a Dry Cleaner with a Drive-Thru use of the property . 4 . Filing fee: Map Amendment= $650 . Text Amendment= $450 . 5. Required Findings: Applicant responses to the required findings shall be noted in Addendum A and vary based on type of request. r----1;,c-:•.-T The undersigned certify to be all of the owner(s) of the above described property and that the submitted information (including all attachments to this application) is true and correct. (All owners IO z-. § n perty mus}sign and the signatures must be n_otarized) .. ~Jicr ~§ , ~e-<b Jird-;z Nick Schrimpf ~ ~ cvg"'.":~ Pro~rty Owner $1gnaturei,/ -P-ri-nt_e_d_N_a_m-e/T-it-le_(_ty_p_e_o_r_p_r-in-t) ____ _ --=-enc5co II.I \.7 ..:: Oen .-Cl) wz_CJN.: z•~•:it~ >,.!:!u.. f gw Property Owner Signature <(::OQ ::,•-C ~irwo::l .2 >-1-u·e ::i o:: ~ e·e fl:i-5en 8 E Subscribed and sworn before me this ,z 8 For City Use Only: Printed Name/Title (type or print) ~,5 f dayof Av~vSC . 2oZ-_3 ~d~ c= Notary Public (Revised July 1, 2018) Application Filing Fee : Map Amendment = $650 ($450 + $200 Advertising Fee) Text Amendment= $450 ($250 + $200 Advertising Fee) Application Fili~ee Rece ived: --==-Cash (receipt# __ ~ D Check (copy; check# ______ ~ Attachments: _LJ __ Addendum A O Map O_ApplicanUProject Information Sheet Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Page 1 of 6 Jefferson City Zoning Amendment Application Addendum A -Review Criteria To be used to support zoning amendment requests. (Section 35-74.8.4) Property Address 211 Commerce Drive Applicant Name NAS Holdings LLC (poc Nick Schrimpf) Provide responses to the following required findings by selecting all criteria that apply to your request. State all reasons for your answer and use additional pages to complete your answer if necessary. A. The existing zoning was in error at the time of adoption. Explain. Per City Staff, this area was assigned the zoning as it exists today through a bulk zoning action, which best fit the uses of the properties at that time. The way the area has developed and given the amount of traffic on Highway 179 / Commerce Drive, the frontage lots might be a better fit for a C-2 zoning designation and this property would apply to that thought. 8 . There has been a change in character in the area due to installation of public facilities, other zone changes , new growth trends, neighborhood deterioration, or development transitions. Explain the change and be specific on which public facilities , other zone changes, new growth trends, neighborhood deterioration, or development transitions that effected the change . As mentioned in item A, the traffic volumes and commercial developments on these frontage properties in this area; to include the neighbor, Sonic, would better fit a C-2 zoning. C. There is a community need for the proposed rezoning . (i.) What will the proposed zoning be? C-2 (ii.) Why does the community need this zoning? The owner is providing a Dry Cleaning Service . Currently, there are no dry cleaners in this area of Jefferson City and the closest location is the owner's current location on Dix Road, from which they are relocating from . D. The proposed change is consistent with, and in furtherance of, the implementation of the goals and policies of the Comprehensive Plan, other adopted plans, and the policies, intents and requirements of this Ordinance and other City regulations and guidelines. Given that the neighboring property is Zoned C-2, this should be consistent with the Comprehensive Plan and other items listed above. Page 2 of6 E . The proposed zoning is compatible with the zoning and uses of property nearby. Property North-Yes, Zoned C-2 Property East -Yes, Zoned M-2 Property South -Yes, Could be a C-2 use Property West -Highway 179 R/W F. Public and community facilities, which may include, but are not limited to, sanitary and storm sewers, water, electrical service, police and fire protection, schools, parks and recreation facilities, roads, libraries, and solid waste collection and disposal, are available and adequate to serve uses authorized under the proposed zoning . List public and community facilities available on the site . All Public and community facilities and services are available and adequate to serve the site. G . A traffic impact analysis has been provided to indicate the potential number of new trips generated and provisions are provided to mitigate impacts of high traffic-generating projects . (See Section 35-60. Traffic Impact Analysis regarding vehicle trip thresholds and traffic impact analysis requirements) The ITE Trip Generation Manual does not have a direct use for a Dry Cleaners, but it is typically mixed in with a multi-use development and is considered a low impact use. H . Authorized uses shall not adversely affect the capacity or safety of the street network in the vicinity of the property. (i.) Describe the proposed use. Dry Cleaner with Drive Thru Drop-Off I Pick-Up (ii.) Will the proposed use adversely affect the capacity or safety of the street network in the vicinity of the property? Why/why not? No, the MODOT has approved the existing entrance location. I. Potential environmental impacts (e.g., excessive storm water runoff, water pollution, air pollution, noise pollution , excessive lighting, or other environmental harms) of authorized uses shall be mitigated. List any potential environmental impacts and how they will be mitigated. Potential environmental impacts include the storage of chemicals used in the dry cleaning process. These will be safely stored inside the building and would not pose any risk. J. There is an adequate supply of land available in the subject area and the surrounding community to accommodate the zoning and community needs . This is an existing developed area and it currently meets the needs of the community. K. Benefits shall be derived by the community or area proposed to be rezoned . List the benefits of the proposed rezoning. Benefits include providing a convenient location for a dry cleaner in a area of the the City which lacks this service . Page 3 of 6 City of Jefferson Department of Planning & Protective Services 320 E. McCarty Street Jefferson City, MO 65101 September 12, 2023 Dear Property Owner: Ron Fitzwater, Mayor Clint Smith, AICP, Director Phone: 573-634-6410 Fax: 573-634-6457 This letter is to notify you that the Jefferson City Planning and Zoning Commission will meet at 5:15 p.m . on Thursday, September 21, 2023 in the Council Chambers of the John G. Christy Municipal Building, 320 East McCarty Street to consider the following matters (see map on back): Case No. P23014 -211 Commerce Drive, Rezoning from M-2 to C-2. Request filed by NAS Holdings LLC, property owner, Nick Schrimpf, authorized representative , for the rezoning of 0.45 acres from M-2 General Industrial to C-2 General Commercial. The purpose of the request is to permit a dry cleaner with a drive-thru . The property is located on the east side of Commerce Drive (Highway 179) 150 feet north of Merchants Drive and is described as part of the East Half of the Southeast Quarter of Fractional Section 3, Township 44 North , Range 12 West, Jefferson City, Missouri. (Central Missouri Professional Services, Consultant) As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunately, we are unable to record comments received by telephone, however, written comments may be directed to the Planning and Zoning Commission in one of the following ways: e-mail : JCPlanning@jeffersoncitymo.gov fax: Dept. of Planning and Protective Services / Planning Division 573-634-6457 mail : Dept. of Planning and Protective Services / Planning Division John G . Christy Municipal Building, 320 E. McCarty Street Jefferson City, MO 65101 Written comments received on or before 1 :00 p.m . on the day of the meeting will be made a part of the official record and copied and distributed to Commission members at the meeting . Those unable to provide written comments in advance are invited to deliver their comments to the Commission Chairman only at the meeting . Correspondence received after 1 :00 p.m. on the day of the meeting will be included in the official record, but there is no guarantee that copies will be made for distribution to all Commission members. For your information , this case is tentatively scheduled for a public hearing in front of the City Council on October 16 , 2023 . The City Council meets at 6 :00 p.m . in the Council Chambers of the John G . Christy Municipal Building, 320 East McCarty Street. Information regarding this case may be viewed on the Planning and Zoning Commission webpage at: https ://www .jeffersoncitymo .gov/qovernment/planning/planninq and zoning commission .php Please contact the Planning and Zoning Division via phone at 573 .634 .6573 with pertinent questions. ?!.i~ Planner Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please a llow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. Case No. P23014 211 Commerce Drive Rezoning from M-2 to C-2 =+ 185 ft. Notification Buffer C 0:: lie: w w 0:: 0 X 0 u. C 0:: 0:: w ..J aJ a C ..J 0 0 105 210 420 630 840 ------Feet T 0:: C 0 0:: 1-w :i: C 0:: w 0 i2 a. (!) z :::::i 0:: w I- !/) I I SCHELLRIDGE RD W SCHELLRIDGE RD 7 I I Jefferson City Planning & Zoning Commission Property Owners List P23014 211 Commerce Drive CONSERVATION COMMISSION OF THE STATE OF MO 2901 W TRUMAN BLVD JEFFERSON CITY MO 65109 2901 W TRUMAN BLVD MO 65109 DULLE, JLLC 3319 COUNTRY CLUB DR JEFFERSON CITY MO 65109-1028 2743 MERCHANTS DR MO 65109 2737 MERCHANTS DR MO 65109 GORDON BROTHERS LL C; GORDON BUILDERS INC 2509 MISSOURI BLVD #A JEFFERSON CITY MO 65109 120 COMMERCE DR MO 65109 LENEVE, JOANN & DON B TRUSTEES C/0 UMSTATTD 201 S ORANGE ST BUTLER MO 64730 201 COMMERCE DR MO 65109 MT T PROPERTIES LL C 21517 CAVE SPRINGS RD JAMESTOWN MO 65046 2733 MERCHANTS DR MO 65109 NA S HOLDINGS LL C 4023 WARDSVILLE RD JEFFERSON CITY MO 65101 211 COMMERCE DR MO 65109 SHIPLEY, GEORGE & DELORES 2607 SCHELLRIDGE RD JEFFERSON CITY MO 65109 2732 MERCHANTS DR MO 65109 TR B PROPERTIES LL C 5117 EDINBURGH WAYE JEFFERSON CITY MO 65101 2729 PLAZA DR MO 65109 WOODMAN, JAMES W OBA WOODMAN ENGINEERING I NC 217 COMMERCE DR JEFFERSON CITY MO 65109 217 COMMERCE DR MO 65109 Page 1 09/21/2023 BILL SUMMARY BILL NO: 2023-047 SPONSOR: Councilmember Hensley SUBJECT: Amends the Personnel Policy Manual Article 12. Vacation Leave Section 12- 1 and Section 12-2 and Article 13. Sick Leave Section 13-1. DATE INTRODUCED: October 2, 2023 DEPARTMENT DIRECTOR(S)= c~ a s/s19c--== CITY ADMINISTRATOR:---~-'----------------- Staff Recommendation: Approve. Summary: This will update the vacation and sick leave sections of the Personnel Policy Manual to apply to all City employees to align with the fire department's employees' enhanced ben~fits approved on April 17, 2023. Origin of Request: All Departments Department Responsible: All Departments Contact Person for More Information: Ryan Moehlman/ Gail Strope Background Information: The Austin-Peters Study recommended improving the vacation and sick leave polices to better compare to our peers. The City currently lags behind the State, our largest competitor for employees, in leave benefits. The proposed enhancements will assist in recruitment and retention during this very difficult hiring climate and will ensure all employees are receiving the same benefits. The following is the information from the Mayor's budget letter which outlines the proposed changes: VACATI ON ACCRUAL CHANGE: Current Accrual Prop osed Accrual First 5 y e ar s 88 Ho urs 120 Ho urs 96-128 Hours 140 Hours 11111 -14"' vear ~lil>Hours lstt' -201t1 year 168 Hours 21'' -24th year 168 Hours 200 Hours 25t h year & ove r 176 Ho urs 220 Ho u rs VA CATI ON ACC RUAL CAP CHANGE : Current Maximum Prop osed Maximum Ho urly staff )) 240 h o urs ),~2==3=2=0=h=o=u=rs====<) ::Ex::e:m:p:t:st:aff:::::::::::~ ..... ~--360 __ h_o_u_r_s __ __,l,,? __ 440 __ h_o_u_rs ___ .J) SI CK ACCR UAL CHANG E: Current Accrual Prop osed Accrual Full-tim e staff >> 10 h o urs/mo >> 1 8 h o urs/mo > Part-time staff >> 5 hours/mo >> 9 hours/mo > Fiscal Information: Each Department Director w ill manage th is cost w ithin the ir ex isti ng budgets . BILL NO . 2023-047 SPONSORED BY Councilmember Hensley ORDINANCE NO . -------- AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE PERSONNEL POLICY MANUAL ARTICLE 12 . VACATION LEAVE SECTION 12-1 AND SECTION 12 -2 AND ARTICLE 13 . SICK LEAVE SECTION 13-1 . WHEREAS, the City Council Budget Committee approved these changes in the FY 2024 Budget on September 21 , 2023 . NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1 -Amends the Personnel Policy Manual Sections 12-1 and 12-2 Vacation Leave and Section 13-1 Sick Leave as referenced in Attachment 1. Section 2_. This Ordinance shall be in full force and effect from and after the date of its passage and approval with an effective date of November 1, 2023 . Passed : -----------Approved : _______ _ Presiding Officer Mayor Ron Fitzwater ATTEST: APPROVED AS TO FORM : City Clerk Editor’s note: Added language show thus. Deleted language show thus. ARTICLE 12. VACATION LEAVE Section 12-1. Amount. (a)Each full-time regular employee shall accrue vacation leave credit at annual rates as follows: During the first 5 years of service.................................88 120 hours During the 6th- 10th year of service...............................96 140 hours During the 7th year of service.....................................104 hours During the 8th year of service.....................................112 hours During the 9th year of service.....................................120 hours During the l0th year of service....................................128 hours During the 11th- 14th year of service............................136 160 hours During the 12th year of service...................................144 hours During the 13th year of service...................................152 hours During the 14th year of service...................................160 hours During the 15th- 20th through 24th year of service......168 180 hours 21st-24th year…………………………..…..………..200 hours During the 25th and subsequent years of service year & over...176 220 hours (b)Uniformed members of the fire service assigned to a 2,912 hour annual schedule shall accrue vacation leave credit at annual rates as follows: During the first five years of service..............................168 hours During the 6th through 10th years of service................196 hours During the 11th through 15th years of service..............224 hours During the 16th through 20th years of service..............252 hours During 21st through 24th years of service.....................280 hours During the 25st and subsequent years of service…………308 hours (c)Introductory employees accrue vacation from the first month of employment; however introductory employees are not eligible to receive this benefit until they have completed six months of continuous employment. (d)Actual accrual of vacation leave shall be computed on a bi-weekly basis according to the annual vacation leave due according to an employee's years of service. Vacations shall be scheduled by each department director so as to minimize overtime costs and departmental disruptions while allowing as much flexibility to the employees as possible. (e)Part-time employees with benefits shall be subject to all the provisions of this section except that vacation leave shall be credited at one half the rates shown for full- time employees. ATTACHMENT 1 Editor’s note: Added language show thus. Deleted language show thus. (f) Employees not covered by a work agreement may receive credit as time worked for scheduled vacation pay when called in or required to stay beyond their scheduled shift for unscheduled duties during the same work week the vacation is taken. For the purposes of this benefit only, scheduled vacation is defined as requested and approved in writing at least two weeks prior to the additional hours worked or scheduled vacation day, whichever is first. Only the amount of vacation which is equal to the amount of unscheduled additional hours worked beyond a regularly scheduled shift may be credited for FLSA purposes as described in Section 8-13. As defined by the FLSA, any other use of vacation leave is not considered time work for time-and-on-half overtime pay purposes. Section 12-2. Accrual. (a) Employees may accrue vacation leave to a maximum of 240 320 hours, except personnel who are FLSA exempt may accrue vacation leave to a maximum of 360 440 hours, and members of the fire department may accrue a maximum of 339.5 hours or double the annual accrual rate. It is the general policy not to reimburse individuals for accrual of vacation time beyond their eligible amount. Payment for excessive accruals which cannot be taken as time off may only be paid with substantive reason at the request of the department director and approval of the City Administrator. Vacation leave shall not accrue while the employee is absent from work without pay or is receiving benefits from LAGERS, long term disability insurance, or Workers' Compensation. (b) If an employee leaves city employment and is re-employed any time after a period of six months, vacation is considered as for any new employee. Otherwise, the employee may accrue vacation commensurate with total years of service. (c) Vacation leave shall continue to accrue until November 1st of each year at which time any vacation accrued in excess of maximum periods shall be removed from the employee’s account. ARTICLE 13. SICK LEAVE Section 13-1. Amount. Employees in the municipal service shall earn ten (10) eighteen (18) hours of sick leave with pay credit monthly except for uniformed fire service personnel assigned to a 2,912 hour annual schedule, who shall earn twenty-four (24) hours sick leave with pay credit monthly. Each part-time employee with benefits shall earn five (5) nine (9) hours of sick leave with pay credit monthly. BILL SUMMARY BILL NO: 2023-045 SPONSOR: Councilmember Ahlers SUBJECT: Authorizing a Supplemental Appropriation Amending the FY2023 Budget by Transferring Funds within the General Fund -Lafayette Tree Trimming Project DEPARTMENT DIRECTOR(S):_/F~9~~~-:::::-------- CITY ADMINISTRATO ~._"-_ -_-____,£____:,.,....._~------=""'-'------- Staff Recommendation: Approve. Summary: This bill will authorize a supplemental appropriation within the General Fund transferring funds from the fund balance in the amount of $3,475. The funds would be used to remove trees on portions of City property at the north end of Lafayette Street. Origin of Request: City Staff PERSON RESPONSIBLE : MATI MORASCH, P.E./Britt E. Smith P .E . Background information: During a recent Environmental Quality Commission meeting , it was discussed that having the trees cleared at the north end of Lafayette St. would provide a nice viewing area of the Missouri River. This issue was discussed at a Public Works and Planning Committee and staff was asked to develop a plan to remove the trees . If approved , these funds would be used to contract with Korte Tree Care to remove the trees and spra y the area . Fiscal Information: The $3 ,475 would come from the General Fund Balance as shown on Exhibit A of the bill. BILL NO . 2023-045 SPONSORED BY Councilmember Ahlers ORDINANCE NO . ______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING A CONTRACT AND SUPPLEMENTAL APPROPRIATION AMENDING THE FY2023 BUDGET BY TRANSFERRING FUNDS WITHIN THE GENERAL FUND . BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI, AS FOLLOWS : Section 1. There is hereby supplementally appropriated w ithin the Genera l Fund $3,475 .00 as indicated on Exhibit A , attached hereto . Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : ----------------------Approved: __________ _ Presiding Officer Mayor Ron Fitzwater ATIEST: APPROVED AS TO FORM : City Clerk ~ CERTIFICATION BY MAYOR Pursuant to Article VII, Section 7 .1 (5 .) Of the Charter of the City of Jefferson , Missouri, I hereby certify that the sums appropriated in the ordinance are avai lable in the various funds to meet the requirements of this bill. Mayor Ron Fitzwater Bill 2023-045 Exhibit A SUPPLEMENTAL APPROPRIATION FISCAL YEAR 2022-2023 BUDGET General Fund: 10-100-495995 Transfer From(to) Surplus $3,475.00 10-185-540020 Tree & Landscape Maintenance $3,475.00 Accept Decline Estimate Date: Jun 12, 2023 No. 12838 Korte Tree Care 1129 Cedar City Drive Jefferson City, Missouri 65101 (573) 875-1999 Office http://www.kortetreecare.com kortetreecare@gmail.com Presented To: City of Jefferson Todd Spalding - City Forester Jefferson City, MO 65101 573634-650-9 Business 573616-422-8 Ray Wallace TSpalding@jeffersoncitymo.gov Date of Est.Time Description of Service Location Amount Jun 12, 2023 N/A Tree Removal: At the far North end of Lafayette St. North of the cul-de-sac: remove the trees and brush about 100' wide down the hill to the chain link fence. Then fell the trees below the fence/wall down to about 5' down the slope to the railroad, leave that material there. Treat stumps with Tordon. Lafayette Street River Lookout, Lafayette St; jefferson city, mo 65101 $2,950.00 Weed Control: Brush and weed killer application on the brush and broadleaf plants below the cul de sac at the north end of Lafayette Street down to the slope below the chain link fence, as far as the spray will reach standing at the edge of the railroad slope. To be done a few months after the tree work, the following year, and then only Bi Annually. $525.00 Powered by TCPDF (www.tcpdf.org) BILL SUMMARY BILL NO: 2023-040 SPONSOR: Councilmember Hensley SUBJECT: Adoption of 2023-2024 Operating Budget DATE INTRODUCED: August 21, 2023 DEPARTMENT DIRECTOR(S): __ __..,,..,LJ~~-..e::.~~::....=~====--"'------ INTERIM CITY ADMINISTRATOR: ___ ~----+------------ Staff Recommendation: Approve . Summary: The ordinance adopts a budget and personnel classification plan for the period November 1, 2023 , to October 31 , 2024 , and appropriates monies out of the funds to support the budget. Origin of Request: All Departments Department Responsible: All Departments Contact Person for More Information: MAYOR RON FITZWATER/ Shiela Pearre Background Information: The 2023-2024 operating budget has been recommended for approval by the Mayor. The proposed General Fund Budget is projected to be $39 ,129 ,487 .14 . Fiscal Information: The proposed appropriation for this budget ordinance from the General Fund is projected to be $39 ,129,487 .14 with additional funding for other funds and for capital projects bringing the total City of Jefferson budget for FY2024 to $79 ,285 ,619 .11 . N.T. Sunday, August 13, 2023 Sunday, August 20, 2023 Publisher’s Affidavit Requested to: Director of Finance NOTICE OF PUBLIC HEARING 2023-2024 CITY BUDGET and 2023-2024 GROSS RECEIPT UTILITY TAX CITY OF JEFFERSON, MISSOURI The City of Jefferson, Missouri, will hold a public hearing on Monday, August 21, 2023, beginning at 6:00 P.M. in the Council Chambers of the John G. Christy Municipal Building, 320 East McCarty Street, Jefferson City, Missouri 65101. The public is invited to address the following issues at the hearing: 1. 2023-2024 City Budget 2. 2023-2024 Gross Receipt Utility Tax BILL NO. 2023-040 SPONSORED BY Councilmember Hensley ORDINANCE NO . -------- AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2023 , TO OCTOBER 31 , 2024 , AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1-A budget and personnel classification plan for the City of Jeffe rson , Missouri , are hereby adopted for the period November 1, 2023 , to October 31 , 2024 . A copy of the budget and personnel classification plan is attached and made a part hereof, as fully set forth verbatim herein . Section i . There is hereby appropriated out of the various funds in the City Treasury such monies as are provided for in the budget for the City for the period November 1, 2023 , to October 31 , 2024 , to defray the cost and expense of operating the City government during that period in accordance with the budget. Section J. This Ordinance shall be in full force and effect from and after the date of its passage and approval with an effective date of November 1, 2023. Passed : -----------Approved : _______ _ Presiding Officer Mayor Ron Fitzwater ATTEST: APPROVED AS TO FORM : City Clerk