HomeMy Public PortalAboutORD16380BILL NO. 2023-047
SPONSORED BY Councilmember Hensley
ORDINANCE NO. I ep3 D
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE
PERSONNEL POLICY MANUAL ARTICLE 12. VACATION LEAVE SECTION 12-1
AND SECTION 12-2 AND ARTICLE 13. SICK LEAVE SECTION 13-1.
WHEREAS, the City Council Budget Committee approved these changes in the FY
2024 Budget on September 21, 2023.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. Amends the Personnel Policy Manual Sections 12-1 and 12-2
Vacation Leave and Section 13-1 Sick Leave as referenced in Attachment 1.
Section 2. This Ordinance shall be in full force and effect from and after the date
of its passage and approval with an effective date of November 1, 2023.
Passed:
Presiding Offietr
ATTEST:
Approved: (o /2 -D 2.3
yo✓Ron itzwate
APPROVED AS TO FORM:
orney
Editor’s note: Added language show thus. Deleted language show thus.
ARTICLE 12. VACATION LEAVE
Section 12-1. Amount.
(a)Each full-time regular employee shall accrue vacation leave credit at annual rates
as follows:
During the first 5 years of service.................................88 120 hours
During the 6th- 10th year of service...............................96 140 hours
During the 7th year of service.....................................104 hours
During the 8th year of service.....................................112 hours
During the 9th year of service.....................................120 hours
During the l0th year of service....................................128 hours
During the 11th- 14th year of service............................136 160 hours
During the 12th year of service...................................144 hours
During the 13th year of service...................................152 hours
During the 14th year of service...................................160 hours
During the 15th- 20th through 24th year of service......168 180 hours
21st-24th year…………………………..…..………..200 hours
During the 25th and subsequent years of service year & over...176 220 hours
(b)Uniformed members of the fire service assigned to a 2,912 hour annual schedule
shall accrue vacation leave credit at annual rates as follows:
During the first five years of service..............................168 hours
During the 6th through 10th years of service................196 hours
During the 11th through 15th years of service..............224 hours
During the 16th through 20th years of service..............252 hours
During 21st through 24th years of service.....................280 hours
During the 25st and subsequent years of service…………308 hours
(c)Introductory employees accrue vacation from the first month of employment;
however introductory employees are not eligible to receive this benefit until they have
completed six months of continuous employment.
(d)Actual accrual of vacation leave shall be computed on a bi-weekly basis according
to the annual vacation leave due according to an employee's years of service. Vacations
shall be scheduled by each department director so as to minimize overtime costs and
departmental disruptions while allowing as much flexibility to the employees as possible.
(e)Part-time employees with benefits shall be subject to all the provisions of this
section except that vacation leave shall be credited at one half the rates shown for full-
time employees.
ATTACHMENT 1
Editor’s note: Added language show thus. Deleted language show thus.
(f) Employees not covered by a work agreement may receive credit as time worked
for scheduled vacation pay when called in or required to stay beyond their scheduled shift
for unscheduled duties during the same work week the vacation is taken. For the
purposes of this benefit only, scheduled vacation is defined as requested and approved
in writing at least two weeks prior to the additional hours worked or scheduled vacation
day, whichever is first. Only the amount of vacation which is equal to the amount of
unscheduled additional hours worked beyond a regularly scheduled shift may be credited
for FLSA purposes as described in Section 8-13. As defined by the FLSA, any other use of
vacation leave is not considered time work for time-and-on-half overtime pay purposes.
Section 12-2. Accrual.
(a) Employees may accrue vacation leave to a maximum of 240 320 hours, except
personnel who are FLSA exempt may accrue vacation leave to a maximum of 360 440
hours, and members of the fire department may accrue a maximum of 339.5 hours or
double the annual accrual rate. It is the general policy not to reimburse individuals for
accrual of vacation time beyond their eligible amount. Payment for excessive accruals
which cannot be taken as time off may only be paid with substantive reason at the request
of the department director and approval of the City Administrator. Vacation leave shall
not accrue while the employee is absent from work without pay or is receiving benefits
from LAGERS, long term disability insurance, or Workers' Compensation.
(b) If an employee leaves city employment and is re-employed any time after a
period of six months, vacation is considered as for any new employee. Otherwise, the
employee may accrue vacation commensurate with total years of service.
(c) Vacation leave shall continue to accrue until November 1st of each year at which
time any vacation accrued in excess of maximum periods shall be removed from the
employee’s account.
ARTICLE 13. SICK LEAVE
Section 13-1. Amount.
Employees in the municipal service shall earn ten (10) eighteen (18) hours of sick leave
with pay credit monthly except for uniformed fire service personnel assigned to a 2,912
hour annual schedule, who shall earn twenty-four (24) hours sick leave with pay credit
monthly. Each part-time employee with benefits shall earn five (5) nine (9) hours of sick
leave with pay credit monthly.