HomeMy Public PortalAbout20150325 - Agenda Packet - Board of Directors (BOD) - 15-07
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 25, 2015
SPECIAL MEETING BEGINS AT 5:30
REGULAR MEETING BEGINS AT 7:00
A G E N D A
5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ROLL CALL
1. Financial and Operational Sustainability Model Study Final Recommendations (R-15-58)
Staff Contact: Kevin Woodhouse, Assistant General Manager
General Manager’s Recommendation: Receive a presentation about final recommendations of
the Financial and Operational Sustainability Model Study being conducted for the District by
Management Partners.
ADJOURNMENT
7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
ORAL COMMUNICATIONS
The Board President will invite public comment on items not the agenda. Each speaker will ordinarily
be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the
Board of Directors on items not on the agenda. If you wish to address the Board, please complete a
speaker card and give it to the District Clerk. Individuals are limited to one appearance during this
section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members,
the General Manager, and members of the public may request that an item be removed from the Consent
Calendar during consideration of the Consent Calendar.
1. Approve Minutes of the February 25, 2015 and March 11, 2015 Board Meeting
Meeting 15-07
2. Approve Claims Report
3. Written Communications
Andrea Heitmann
4. Fiscal Year 2015-16 Annual Claims List (R-15-45)
Staff Contact: Kate Drayson, Administrative Services Manager
General Manager’s Recommendations:
1. Approve the Fiscal Year 2015-16 Annual Claims List, including debt service payments.
2. Approve the exclusion of claims with a cumulative total $25,000 or less from future Annual Claims
Lists.
5. Contract Extension for Graphic Design Services for FY2015-16 (R-15-55)
Staff Contact: Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation: Authorize the General Manager to extend the contracts for
graphic design services, one with Design Concepts and a second with Alexander Atkins, Inc., for
an additional amount not-to-exceed $60,000 each.
6. Contract Extension for Mailing Services for FY2015-16 (R-15-56)
Staff Contact: Peggy Koenig, Public Affairs Specialist
General Manager’s Recommendation: Authorize the General Manager to extend the contract for
mailing services with Craftsmen Printing for an additional amount not to exceed $38,000.
7. Contract Extension for Printing Services for FY2015-16 (R-15-57)
Staff Contact: Shelly Lewis, Public Affairs Manager
General Manager’s Recommendation: Authorize the General Manager to extend a contract for
printing services with Craftsmen Printing for an additional amount not to exceed $110,850.
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the
Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may
comment to the Board by a written communication, which the Board appreciates.
8. Informational Presentation on San Mateo County’s Agricultural Workforce Housing
Initiative (R-15-48)
Staff Contact: Elaina Cuzick, Senior Real Property Agent
General Manager’s Recommendations:
1. Receive an informational presentation by San Mateo County Supervisor, Don Horsley on the
San Mateo County Agricultural Workforce Housing Initiative.
2. Refer the County’s Farmworker Housing Rehabilitation Pilot Program to the Legislative,
Funding, and Public Affairs Committee to consider the District’s potential inclusion in the
Pilot Program and forward a recommendation to the full Board.
9a. Fiscal Year 2015-16 Action Plan and Budget (R-15-46)
Staff Contact: Kate Drayson, Administrative Services Manager
Action Plan and Budget Committee Recommendation:
Adopt the Midpeninsula Regional Open Space District (District) Fiscal Year 2015-16 Action Plan
and Budget as proposed by the General Manager (Refer to Item 9b).
9b. Fiscal Year 2015-16 Action Plan and Budget (R-15-44)
Staff Contact: Kate Drayson, Administrative Services Manager
General Manager’s Recommendations:
1. Adopt the Fiscal Year 2015-16 (FY2015-16) Action Plan, which includes numerous first tier
high priority implementation projects as recommended by the Financial and Operational
Sustainability Model (FOSM) Study to establish new and efficient business systems.
2. Adopt a Resolution approving the FY2015-16 Budget and Classification and Compensation
Plan.
3. Approve nine new positions, including four positions that reflect the first tier, high priority
organizational restructuring recommendations of the FOSM Study.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or
announcements concerning activities of District Directors and staff; opportunity to refer public or Board
questions to staff for factual information; request staff to report back to the Board on a matter at a future
meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and
direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting,
please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
Written materials relating to an item on this Agenda that are considered to be a public record and are distributed
to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s
Administrative Office located at 330 Distel Circle, Los Altos, California 94022.
CERTIFICATION OF POSTING OF AGENDA
I, Maria Soria, Deputy District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda
for the Special and Regular Meetings of the MROSD Board of Directors was posted and available for review on March 20, 2015, at the
Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. Agenda materials are also available on the
District’s website at http://www.openspace.org.
Signed March 20, 2015 at Los Altos, California.
R-15-58
Meeting 15-07
March 25, 2015
STUDY SESSION AGENDA ITEM 1
AGENDA ITEM
Financial and Operational Sustainability Model Study Final Recommendations
GENERAL MANAGER’S RECOMMENDATION
Receive a presentation about final recommendations of the Financial and Operational
Sustainability Model Study being conducted for the District by Management Partners.
SUMMARY
The Board of Directors authorized a contract with Management Partners on August 28, 2014, to
conduct the Financial and Operational Sustainability Model (FOSM) Study, which is identified
as a major project in the Fiscal Year (FY) 2014-15 Action Plan and Budget. The purpose of the
FOSM study is to evaluate existing District workflow processes, staff capacity, and
organizational structure and identify options to accelerate completion of high priority projects
while continuing to carry out the daily on-going business of the District in a financially prudent
and sustainable manner. At a Study Session on January 28, 2015, the Board was provided a
FOSM Study update that focused on the guiding principles to frame organization structure
options and the macro-level organization structure recommendation. The purpose of the March
25, 2015 study session is for Management Partners to update the Board about final
recommendations for departmental build-out staffing projections and phasing and confirming the
short-term and long-term financial sustainability of these recommendations. Several high-
priority new positions are included in these recommendations, as well as specific near-term
FOSM implementation tasks. Approval of and funding for these positions and tasks are included
in the FY2015-16 recommended Action Plan and Budget, which the Board will consider also at
the March 25, 2015, meeting. As part of the presentation, Management Partners will receive
Board member comments, respond to Board member questions, and inform the Board about the
next steps for finalizing the FOSM Study Report, as well as beginning FOSM Study
implementation.
DISCUSSION
A FOSM Final Recommendations Memorandum from Management Partners is provided as
Attachment 1. The study session presentation will cover Management Partners’ study findings
and final recommendations, organized according to the following outline:
R-15-58 Page 2
I. The District’s Changing Environment
Review how the organization is changing, the importance of this historical
juncture to strategically plan for the future, and the guiding principles, core
business lines and systems that shape the recommended organizational structure.
II. Understanding the Fiscal Model
Present key assumptions behind the model, how the model works, its forecast for
the future, and its capacity to sustain the FOSM Study recommendations, as well
as important risk factors to monitor.
III. Staffing Profile and Projections
Present the shape of the future organization by examining general staffing
profiles, short-term staffing projections, criteria and profiles for forecasting long-
term staffing projections, and how the organizational structure supports growth
and scalability.
IV. Implementing Change and Evaluating Success
Present a sample Implementation Action Plan, an approach to gradual growth, and
discussion of success factors and performance indicators.
V. Next Steps
Review of next steps for completing the FOSM Study Report, as well as priority
implementation actions.
The scope and schedule for the FOSM Study were extended by Board approval on February 25,
2015 (R-15-34), in order to allow the additional engagement with District staff required to
carefully develop the final recommendations. The additional time and resources has allowed
more review and input from District management, as well as additional briefings from
Management Partners to the Department Managers team, and two meetings for all employees
that are scheduled during the day on March 25 before this evening study session with the Board
of Directors.
FISCAL IMPACT
The funding for the cost to complete the FOSM study is a not-to-exceed amount of $128,675,
which includes the initial project proposal amount of $107,900, a ten percent contingency
amount of $10,790, and an amendment of $9,985 (R-15-34) which was adopted by the Board at
its February 25, 2015 regular meeting.
BOARD COMMITTEE REVIEW
This study was included in the FY2014-15 Action Plan and Budget, which was reviewed by the
Action Plan and Budget Committee and recommended to the full Board in late February, 2014.
Due to the magnitude and importance of this study, the scope of work anticipates full Board
input during the study.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
R-15-58 Page 3
CEQA COMPLIANCE
This item is not a project subject to the California Environmental Quality Act.
NEXT STEPS
It is anticipated that the Final FOSM Study Report will be presented to the Board of Directors for
acceptance on April 22, 2015.
Attachments
1. FOSM Final Recommendations Memorandum from Management Partners
Responsible Department Head:
Steve Abbors, General Manager
Prepared by:
Kevin S. Woodhouse, Assistant General Manager
To: Steve Abbors, General Manager, Midpeninsula Regional Open Space District
From: Management Partners
Subject: Board of Directors Study Session 3/25/15 –Financial and Operational
Sustainability Model (FOSM)
Date: March 17, 2015
Why FOSM?
In 2014, the District adopted an ambitious 20-30 year Vision Plan based on extensive constituent
engagement and secured broad public support to implement the plan with the passing of
Measure AA. The initiative brings $300 million in bond capacity to implement the plan’s
elements. To support the District’s commitment to connect the public with existing and new
preserve land and over 180 new miles of trails and position the agency to develop more access
points for the public to enjoy the preserves, the agency chose to evaluate its structure, capacity
and financial readiness.
The growth in size, scale and impact of the District is significant. Every dimension of District
work must scale up in order to meet Vision Plan goals and the obligations that come with
issuance of bonds. Significant change is anticipated with the implementation of the Vision Plan
and this requires strategic thinking and thoughtful implementation.
FOSM is a proactive effort to address the changing demands on the organization. It is
unprecedented work that requires commitment, careful pacing, and a deliberate change
management process. Through FOSM the District is committing to a strategic approach to
planning for the future that:
• Anticipates change
• Is Action-oriented
• Is necessarily dynamic and interactive
• Provides a framework that is scalable
• Allows for sustainable staffing in the short and long term
Project Scope and Update
The District engaged Management Partners to develop up to three organization models that
will position the agency to successfully implement Measure AA projects and organize itself for
long-term sustainability. At the Board’s January 28 Study Session, Management Partners
presented three options, including a recommended organization model that reflects a carefully
crafted set of guiding principles and strategic objectives. The guiding principles and strategic
Page 2
objectives were based on an environmental scan of the organization, benchmarking activities
and extensive engagement with staff and members of the Executive Team. The recommended
model was designed to a) enhance business and corporate systems; b) spotlight the project
delivery function and responsibility within the organization; and, c) clearly define business
lines and group similar functions together to enhance information flow, decision making and
accountability.
In developing the preferred organization model, special attention was given to scalability. This
concept provides for a sustainable organization structure that can grow, shift and adapt over
time and is central to the District’s long-term success. Additionally, the organizational model
builds on the District’s culture of collaboration and teamwork. The recommended strategy to
phase the organization changes and system improvements over time will help ensure continued
opportunities for employee engagement with implementation.
Since the last presentation, our team has worked with department managers to fine-tune and
further define key functions within each department and contemplate department-level
organization structure and staffing needs. The discussions are ongoing as the District begins to
transition to implementation. The FOSM priority staffing recommendations (being presented
during the FY2015-16 Action Plan and Budget staff presentation at the Board’s March 25
meeting) and longer-term staffing profile provides a starting point for moving forward.
Fiscal Sustainability at Midpeninsula
The District must grow its capacity to fully achieve the goals outline in the Vision Plan. A key
driver for pursing the FOSM study was to assess the organization’s ability to financially meet
the workload demands of implementing its ambitious Vision Plan. The District’s Controller
maintains a 30-year financial model that is continuously updated to address the changing
environment of the District and reflect the most currently available information. A recent
update to the Board by the Controller provided an overview of the key assumptions built into
the model.
Management Partners reviewed the fiscal model and key assumptions to determine the viability
of the financial outlook for the District. We compared the long term staffing projections against
the Controller’s assumptions to assess compatibility by looking at operational expenditures as a
percentage of tax revenue (a regular, ongoing source of income) projected over time. We found
that the operational expenditures remain below 90% of projected tax revenue over the full 30
year period even with an increase of 40 positions in the next three years and ongoing
expenditure increases. We conducted stress testing by applying a “Great Recession” scenario to
assess the District’s capacity to respond. When we applied one “Great Recession” with no
correction to expenditures (worst-case scenario), the District reaches 100% of tax revenue
approximately ten years following the major event. This provides the District with ample time
to adjust expenditures and business activities in response to the economic correction.
Page 3
Management Partners determined that the financial model applies a series of conservative
assumptions that drive the forecast. The model’s “Self-correcting” mechanism, which
automatically updates capital and operating expenditures based on entered revenue changes is
a tool for monitoring and correcting expenditures. As part of the Board’s Study Session
Management Partners will review risk factors that require monitoring over time, however, we
are confident that the organization will have ample time to respond and take corrective action if
one or more of the risk-factors materialize.
Projected Staffing Profile
Management Partners developed a series of operating assumptions during the environment
scan and other earlier FOSM efforts. These assumptions were based on analysis of workload
projections and current operating practices, including gaps and limitations. Specifically we
assumed that:
• Planning and project delivery workload will ramp up in the near term and then plateau
• The greatest area of growth over time will be in Visitor and Field Services (“Operations”
under the current organization model)
• Finance and Administrative Services must keep pace with the growing organization
• Demand for in-house natural resources expertise will be ongoing with support for both
project planning and visitor and field services
In order to provide projections for anticipated staffing, Management Partners established
scaling criteria and then compared the results to staffing recommendations developed by
departmental managers to validate that the criteria were suitable. The projection methodology
establishes ranges of staff increases to compensate for the imprecise nature of long-range
staffing forecasts. These projections will need to be reviewed and refined over time, with
specific staffing requests occurring primarily during the annual budget process. The projections
provide a staffing profile by business line of the future organization.
In total, we project that over the next five years Midpeninsula will need to increase staffing by
42 to 51 positions (we apply a 10% margin to create the range) to fully realize the five-year
vision plan objectives and ensure adequate staff support. Changes in the number or type of
projects to be completed within this time period could alter the position counts (i.e., fewer
projects that result in new trail miles to be maintained or a reduction in the number of overall
projects delivered by planning and project delivery teams).
The staffing increases in Project Planning and Delivery, and the Finance and Administrative
Services Department are expected to plateau after the five year mark, while in Visitor and Field
Services staffing needs will continue to increase as Vision Plan projects come online and require
long term operation and maintenance. Specific positions and the timing of the additions will be
assessed and recommended to the Board by the General Manager based on justified need. To
justify new positions, managers will be equipped to use the criteria applied by Management
Partners as well as enhanced workload metrics as real-time workload data becomes available
with the development of new information management systems.
Page 4
Implementing Change – Next Steps:
Through 2015 a number of implementation actions are planned related to the FOSM. They
include the following:
• Recruitment of FOSM Priority Positions – Summer/Fall 2015
• Project Planning and Delivery Process Improvement (Project Management Systems
Development) – Summer 2015
• IST Strategic Plan – Summer/Fall 2015
• Detailed Implementation Strategy for Visitor and Field Services – Summer 2015
• 5-Year Recruitment Plan – Fall 2015
ATTACHMENTS:
Guiding principles
FOSM functional organization chart
ATTACHMENT 1
Midpeninsula Regional Open Space District
Guiding Principles for Organizational Design
Effective organization structures should:
1. Be designed around desired outcomes, not specialties.
2. Be based on clear outcomes of the organization and how the team is expected to work
together to achieve them.
3. Be clear about the chain of command, but expect horizontal teamwork to achieve desired
outcomes.
4. Create boundary-crossing partnerships that encourage collaboration.
Guiding Principles
A set of principles to guide decision-making regarding alternative organization structures.
1. The goals outlined in the Vision Plan will drive the work of the organization and it will
be structured to be transparent and accountable to the taxpayer.
2. Functions will be structurally aligned in a manner that ensures successful program and
project management that clearly delineates roles and responsibilities to build
accountability and promotes efficiency and effective operations.
3. The organization will utilize integrated and effective business, administrative and
information systems to enable a sustainable and fiscally viable organization.
4. The District’s project delivery objectives will be achieved through a disciplined project
management approach with clearly defined roles and responsibilities reflecting areas of
expertise.
5. Leadership, decision making authority and information flow will encourage
organizational effectiveness, performance and accountability.
6. The organization will facilitate employee development and growth including through
career-paths that provide opportunities for advancement.
7. The organization will be scalable to ensure sustainable alignment of core functions and
meet changing demands for service over time.
Organizational Design Strategic Objectives
The following are intended as strategic objectives related to the District’s need for organizational change
and increased capacity to meet a demanding work program.
1. Administrative Systems: Develop administrative and information systems required for
efficient and effective management, accountability and strong customer service.
Page 2
2. Program and Project Delivery: Position the organization to deliver programs and projects
efficiently through effective and accountable systems, defined responsibilities and a
capable and collaborative workforce.
3. MAA Program: Integrate MAA program and project delivery within a defined Capital
Improvement Program (CIP) with oversight that ensures accountability and facilitates
the delivery of projects within a team-based framework.
4. Further Develop the Organization’s Capacity to Change and Adapt: Expand capacity and
develop the District staff’s ability to adapt and scale up over time.
Midpeninsula Regional Open Space District
Functional Organization Chart
March 2015
General Manager
Visitor and Field
Services
Assistant General
Manager Finance and
Administrative Services
CFO / Director of
Administrative Services
Finance
Manager
Human Resources
Manager
Information Systems
and Technology
Manager
Board of Directors
Project Planning and
Delivery
Assistant General
Manager
Planning
Manager
Real Property
Manager
General Counsel
Controller
Executive Assistant
Intergovernmental
Internal communication
Media
Outreach
Engineering and
Construction
Manager
Ranger program
Docent/volunteer
program
Education and
interpretive programs
Vegetation management
Wildlife management
Natural sciences
Planning and
consultation
Environmental
monitoring
Field maintenance
Facilities maintenance
Property and land
management
Trails and construction
Natural Resources
Manager
Visitor Services
Manager
Land and Facilities
Services
Manager
Land and property
acquisition
Pre-acquisition
assessment
Lease agreements
Property rights
CEQA
Current planning
Long-range planning
Regional trails
coordination
Special Projects and
Program Management
Senior Management Analyst
Design and
engineering
Construction
management
MAA project delivery
Permits
Environmental review
Public Affairs
Manager
Accounting
Procurement
Budget and financial
planning
Recruitment
Benefits
Classification and
compensation
Employee recognition
Organizational
development
Performance management
Training
Workers’ compensation
Safety
ADA compliance
Systems
GIS
Web maintenance
Support / Help Desk
Records management
District Clerk
Special Projects
Manager
February 25, 2015
Board Meeting 15-05
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, February 25, 2015
REVISED DRAFT MINUTES
SPECIAL MEETING
I. CALL TO ORDER
President Siemens called the Special Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 6:30 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, Public Affairs Manager Shelly Lewis, Real Property Manager
Mike Williams, Planning Manager Jane Mark, Senior Planner Meredith
Manning, Planner III Lisa Bankosh, Planner II Gretchen Laustsen,
Supervising Ranger Mike Perez, Ranger Steve Gibbons, Natural Resources
Manager Kirk Lenington, and Interim District Clerk Kim Marie Smith
1. Discussion Regarding Potential Donor Recognition for Mt. Umunhum Radar Tower
Director Yoriko Kishimoto said that the Mt. Umunhum Conservancy had gone to staff to
request a policy to allow some acknowledgement of donors, and asked for a general outline
of the suggested framework. It is beneficial for the Conservancy to tell donors how they
will be recognized. She reminded the Board members that the District has already agreed
that they would wait for the Conservancy to raise half the amount before proceeding with a
Memorandum of Understanding (MOU). Director Kishimoto said she had asked staff to
provide examples of what had done with other major donors, which was handed out
Meeting 15-05 Page 2
recently, and to include the existing donor recognition policy in the packet. She suggested
a motion which would convey the board’s willingness to include major donor recognition
as a part of the MOU.
Director Hanko said it was the charge of the Legislative, Financial and Public Affairs
Committee (LFPAC) to the question of a policy change, and suggested that the matter be
referred to that committee.
Director Harris said that the current donor policy addresses significant supporters and
founders, and it may not be appropriate to add another category for financial supporters.
Director Siemens referred to the donor policy which was in the packet, and sections of that
may be applicable.
At 6:45 p.m. the public discussion was opened.
Mr. Brandon Lewke said he was a volunteer for the District and at Mt. Umunhum. He said
that there is already signage in open space areas, and donor recognition is given at a certain
threshold. If the Conservancy fails to reach its 50% share, the question is moot, but he did
not see why there would be opposition to the Conservancy having a policy for major
donors once that was reached. He talked about his personal experience with a family
donation to the Computer History Museum.
Mr. Sam Drake, President of the Umunhum Conservancy, said it was important to tell
major donors how they would be recognized, so he requested that the District agree that
signage is appropriate, and give an approximation how many square inches would be
allowed for signage. He said the Conservancy had also been asked about the opportunity
for donors to purchase personalized bricks. Mr. Drake said they have been fundraising for
several months already, and he hoped to have an answer from the District in the next six
weeks, if possible.
The Board members discussed whether the matter should be referred to the LFPAC for
further study.
General Manager Steve Abbors explained that this request had originally been brought to
staff, but he stopped their work on it and asked Mr. Drake to make the request directly to
the Board under Public Comment. He noted that if the issue is sent to the LFPAC, the
discussion should be whether a major donor policy is the appropriate thing to do or not,
and if it is, what should that policy be.
Motion: Director Kishimoto offered a motion to refer to LFPAC (1) the request to consider
a donor plaque and/or personalized bricks. Director Riffle seconded.
Director Cyr was opposed because he felt it would address details before a general policy
had been developed.
Director Hassett said he would like to see the MOU in place first.
The motion failed
Meeting 15-05 Page 3
VOTE: 2-5-0 (Directors Kishimoto and Hanko voted aye, Directors Hassett, Cyr, Riffle,
Siemens, and Harris voted no).
Motion: Director Kishimoto moved to refer to LFPAC the possible revision of district-
wide policy 5.01, Site Naming, Gift and Special Recognition regarding donor recognition.
Director Hanko seconded.
Directors Harris and Cyr commented on the amount of time this would take at committee
and the impact on staff.
General Counsel Sheryl Schaffner said that, absent any amendment to the current policy,
the section of the policy which appears to apply to this request says “LFPAC shall be the
committee designated to discuss all requests that meet the criteria in the policy for special
recognition…and after deliberation shall decide which requests shall be referred to the full
board for a vote.” She said that just referring the matter to the committee will let LFPAC
do its normal job. She wanted the board to be aware that the current motion goes a little
beyond that policy, because right now it’s at the discretion of LFPAC whether to send a
referral to the full board.
After further discussion, Director Siemens called for the vote.
The motion failed.
VOTE: 2-5-0 (Directors Kishimoto and Hanko voted aye, Directors Hassett, Cyr, Riffle,
Siemens, and Harris voted no).
Director Siemens reviewed the outcome of this discussion and staff is not directed to do
any work, and it appears the Board would be willing to consider more details when the
MOU is developed. In the meantime, the existing policy would be followed.
General Counsel Schaffner clarified that this particular site is not an historic site, so the
pertinent section of Policy 5.01 would be Section III, Special Recognition.
II. ADJOURNMENT
Director Siemens adjourned the Special Meeting of the Midpeninsula Regional Open Space
District Board of Directors at 7:20 p.m.
Meeting 15-05 Page 4
REGULAR MEETING
I. CALL TO ORDER
President Siemens called the Regular Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 7:20 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, Controller Michael Foster, Administrative Services Manager
Kate Drayson, Public Affairs Manager Shelly Lewis, Real Property
Manager Mike Williams, Planning Manager Jane Mark, Planner II
Gretchen Laustsen, Planner III Lisa Bankosh, and Interim District Clerk
Kim Marie Smith
III. ORAL COMMUNICATIONS
No speakers were present.
IV. ADOPTION OF AGENDA
Motion: Director Riffle moved, and Director Cyr seconded the motion to adopt the agenda.
VOTE: 7-0-0
V. CONSENT CALENDAR
1. Approve Minutes of the February 11, 2015 Board Meeting
Motion: Interim District Clerk Kim Marie Smith noted a grammatical correction to page 7 of the
minutes.
2. Approve Claims Report
3. Contract Award for a Deck Safety Replacement of a Tenant Residence at 20000 Skyline
Boulevard Located at Russian Ridge Open Space Preserve (R-15-27)
Meeting 15-05 Page 5
Staff Contact: Elaina Cuzick, Senior Real Property Agent
General Manager’s Recommendation:
Authorize the General Manager to enter into a contract with TKO Construction of Woodside, CA,
for a not-to-exceed amount of $30,458, which includes the base bid amount of $27,689 and a
10% contingency amount of $2,769, to complete a Deck Safety Replacement Project at Russian
Ridge Open Space Preserve.
4. Approval of Santa Clara County Funding Agreement to support the Purchase of the former
Sargent Lysons Family Trust property as an Addition to Monte Bello Open Space Preserve
located at 17251 Stevens Canyon Road in unincorporated Santa Clara County (Assessor’s
Parcel Number 351-16-020). (R-15-35)
Staff Contact: Allen Ishibashi, Senior Real Property Agent
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in this report.
2. Adopt the attached Resolution authorizing the General Manager to negotiate and execute a
Funding Agreement with Santa Clara County for their contribution of half the purchase price
of the former Sargent Lysons Family Trust property, or $740,000, in exchange for the
conveyance of a Conservation Easement.
5. Revisions to Management Partners’ Professional Services Contract for a Financial and
Operational Sustainability Model Study and Master Agreement Authorization for On-going
Implementation Assistance. (R-15-34)
Staff Contact: Kevin Woodhouse, Assistant General Manager
General Manager’s Recommendation:
1. Authorize the General Manager to increase Management Partners’ Professional Services
Contract for a Financial and Operational Sustainability Model Study by $9,985 to a not-to-
exceed amount of $128,675.
2. Authorize the General Manager to enter into a separate master professional services
agreement with Management Partners, of San Jose, CA, for a not-to-exceed amount of
$125,000 to provide on-going implementation assistance through June 2016 related to
organizational changes identified in the Financial and Operational Sustainability Model
Study.
Motion: Director Cyr moved, and Director Siemens seconded the motion to approve the Consent
Calendar.
Director Kishimoto moved, and Director Riffle seconded the motion to approve the Consent
Calendar, including the amendment to the minutes of October 21, 2014.
VOTE: 7-0-0
Meeting 15-05 Page 6
VI. BOARD BUSINESS
6. Appointment of Jessica Lucas as Peace Officer (R-15-20)
Operations Manager Michael Newburn introduced Ms. Jessica Lewis, the District’s newest
ranger. He reviewed her qualifications, which included park ranger positions for other agencies.
She attended the Santa Rosa Park Ranger Academy, and has met all the Penal Code requirements
for a Peace Officer.
Motion: Director Riffle moved, and Director Hanko seconded the motion to adopt the
Resolution of the Board of Directors of the Midpeninsula Regional Open Space District
appointing Jessica Lucas as a Peace Officer.
VOTE: 7-0-0
Operations Manager Newburn administered the oath of office to Ms. Lucas, and Supervising Park
Ranger Mike Perez pinned on her badge.
7. Consideration of the Controller’s Report on the Proposed Fiscal Year 2015-16 Budget
(R-15-36)
Controller Michael L. Foster presented his report on the Proposed Fiscal Year 2015-16 Budget.
He said that the District was entering the year in very sound financial condition, with a total cash
balance of about $35 million. He highlighted the General Fund, the Measure AA Capital Fund,
and the Hawthorn Fund.
He said that the General Fund is about what the District used to have, with an overall forecasted
growth of 6.5% for FY2015-16.
The General Fund operating budget is $21.2 million, and even if this district spent 95% of this
budget, operational spending would be at 55% of tax revenue, which is consistent with the post-
Measure AA long-term financial model.
He said the budget includes 9 new employees next year and could accommodate an additional 25
employees in the following 2 years. This is affordable and sustainable even at lower tax growths.
He reviewed a series of charts including the FY2015-16 Cash Budget, the MROSD 30-year Cash
Flow Projection using a variety of tax growth percentages, and the MROSD Projected Measure
AA Tax Rate.
Mr. Foster said that Measure AA Capital budget includes $18.03 million of spending on projects,
partially funded by grants, for net MAA-funded spending of $17.57 million. That includes $1.3
million for staff labor for project management and construction
He said that the Hawthorn Endowment fund will end the year with a cash balance of $1.1 million
even after spending $543,800 from this budget.
Meeting 15-05 Page 7
Director Harris asked for an explanation of the Measure AA Grants and Gifts category, which
sounded like funds from Measure AA were being used toward grants and gifts. Mr. Foster said
that on land projects sometimes they record the full value of what they buy, even though a lesser
amount was paid. The title means grants and gifts for Measure AA projects, and he estimated
noted that his Financial Model assumes thatthose would be about 8% of the Measure AA capital
expenditure budget would be derived from gifts and grants over the long term.
Director Riffle asked why there was such a large jump in the non-Measure AA capital
expenditures in FY2016-17, 2017-18, and 2018-19. Mr. Foster said it has $20 million of
additional staff facilities. Director Riffle said that the board was considering hiring a lot more
people in the coming years, and this will create space for them.
Director Kishimoto asked if there is anything in the financial forecast that was worrying him,
such as a period of inflation. Mr. Foster said that if cost inflation was not reflected in assessed
valuation growth, which is not very likely in real estate, that would be a problem because the
$300 million would not be worth as much, but hopefully inflation and assessed value growth are
related.
Director Siemens asked if operating expenses included compensation increases. Controller Foster
said he did make some assumptions based his long history with the District and on what he had
heard board members and staff members say, and those are included in the budget.
General Manager Steve Abbors said, with respect to the Controller’s financial model, decisions
that the board makes today must pencil out 30 years from now, and that those decisions will be
affected by assessed valuations.
The Directors thanked Mr. Foster for an excellent report. The report was accepted by consensus
and no action was taken.
8. Initial Review of the Proposed Action Plan and Budget for Fiscal Year 2015-16 (R-15-33)
General Manager Steve Abbors said the controller’s report was an important prelude to this
budget discussion, and it is a good reminder that there is not a huge acceleration in what the
District is proposing to do. Rather, there is a supplement of $10 million from Measure AA, and
the District is building the organization in order to spend that over a long period of time at the
rate the controller has indicated. He noted that some of the department heads capacities had
changed so they could focus more on their core functions, and that the budget includes a 20% to
30% contingency rate to address uncertainties at this particular time. He thanked the staff for the
tremendous amount of work it took to produce this budget under very difficult circumstances.
Administrative Services Manager Kate Drayson distributed copies of the slide presentation and
highlighted a few items, including an explanation of how the projects were prioritized. She then
highlighted the projects by program and funding source, and said that of the 156 projects, 46 of
them were in public access and education. About 26% of the total projects are funded by
Measure AA.
Ms. Drayson highlighted the Administration and General Counsel budgets shown on pages 3-6 of
Attachment I to the staff report, including project to replace IT and communications equipment,
Meeting 15-05 Page 8
an upgrade to the Microsoft Office software, completing the document management system, and
hiring a consultant to develop an IT strategic plan.
Director Harris asked about the number of items in the budget column that carry a zero cost. Ms.
Drayson explained that those items represent staff time. The only staff expenses identified here
are those for Measure AA projects because of the reimbursement.
Director Harris asked for an explanation of the phrase “building and testing an image” in the IT
section, and the replacement of Fund Ware. Ms. Drayson said it is a technical term which
references how each person’s computer profile is built. She said that Fund Ware replacement
started two years ago, but the payroll section was delayed until now because of staff turnover.
Natural Resources Manager Kirk Lenington highlighted the key projects in the action plan,
including La Honda Creek grazing plan and the Highway 17 wildlife passage, including retaining
an engineer to work on the conceptual design and feasibility study.
Director Hassett asked about cost-sharing on the wildlife passage. Mr. Lenington said that
Caltrans will assist with permitting and construction oversight, and possibly funding in a larger
manner but that would delay the project. He said that that Santa Cruz only received a minor
portion of the Caltrans grant they requested to their project has been delayed.
Director Hanko asked if there has been community feedback on the wildlife passage. Mr.
Lenington said that outreach will come later. He explained it would be an underpass for the
animals, and people would go over. They originally looked at land bridges as done in Canada,
but this area is not suited for a land bridge because of landslides, so instead they are looking for
culverts as a solution.
Director Harris said a lot of projects on page 7 of the attachment have to do with fencing and
water systems, but is water going to be available for the tenants? Mr. Lenington said no, last year
the properties ran out of water, and this year the tenants are being asked to stock the properties at
a very low rate, anticipating that there may be water problems again.
Mr. Lenington also highlighted the Prescribed Fire program development.
Director Kishimoto asked why some of these items, including sudden oak death and prescribed
fires, are priority 2. Mr. Lenington said these projects did not meet the priority 1 criteria set forth
by the Administrative Services Manager. They will still get done, but may be delayed if the
priority 1 projects fall behind.
Director Hanko remarked about the salamander undercrossing, and said that Palo Alto had a
similar problem with salamanders coming onto the road in the rain, and perhaps that city could
offer some suggestions. Mr. Lenington said in this section of Alpine Road there are hundreds that
are killed every year.
Director Harris asked if they had talked to the Committee for Green Foothills and some other
partner conservation groups about the Restoration Forestry Demonstration, because they were
strongly opposed to the County doing something similar. Mr. Lenington said they had worked
closely with the Committee for Green Foothills when developing the Forest Management policy,
and the desire is to do a demonstration project to show what the District means when it talks
Meeting 15-05 Page 9
about forest management and restoration.
Director Siemens asked if the data was still available from the time when there was logging at
Bear Creek, and he asked that Ms. Lennie Roberts be kept up to date on this project, since she had
voiced a concern that the District would start to depend upon the money from logging, and she
was active with many of the conservation groups. Mr. Lenington said he had the data from Bear
Creek.
Mr. Lenington highlighted the Watershed Protection programs at Corte Madera and La Honda
Creek.
Director Kishimoto noted that the wording in the scope of project for La Honda Creek Watershed
protection should be changed from “design” of the road upgrade to “construction.”
Operations Manager Michael Newburn highlighted the Stevens Canyon Trail Bridges project and
the Seasonal Ranger Program. He explained that the ranger program will probably have two
stages. The first ranger position would not be badged, and would help with public outreach,
assisting with events, etc. The second ranger position would be badged, and would be recruited
from the Santa Rosa Ranger Academy.
Director Hanko asked that the board be notified when new events are happening, particularly in
public access and education projects, so that the board members could attend.
Mr. Newburn also highlighted the Preserve Entrance Signage Upgrades project, the AEDs for
District Emergency Response Vehicles, District-wide Bridge Inventory, and District-wide
Structures and Demolitions Inventory.
Director Hassett asked if the Skyline Filed Office Safety and Maintenance budget will bring the
road up to Cal Fire/County standards. Mr. Newburn explained that these are maintenance projects
only, to repair potholes or crumbling roads, and will not be up to County standards. If the
building were changed, the road improvement costs would be up to $1 million.
Planning Manager Jane Mark gave an overview of her action plan, and said that of the 32 total
projects, 15 are a continuation from the current action plan and budget, and the upcoming action
project would have 11 new projects, and in total the department will be working on 22 public
access and education projects. She that in order to expedite the Bear Creek Redwoods Preserve
plan and environmental review, they will be contracting for some planning assistance.
She said the key projects in this action plan are the Radar Tower Interim Repair, Mt. Umunhum
Trail Construction, the Summit Restoration Parking and Landing Zone Project, the Guadalupe
Creek Overlook and Bridges Project, and the Mt. Umunhum Road Design, Permitting and
Implementation.
She also highlighted the Mindego Public Access, Mindego Hill Trail, Bear Creek Redwoods
Preserve, La Honda Red Barn Parking Area and Trail Connections as well as the Sears Ranch
Interim Parking and Trail Connections.
Ms. Mark also provided some responses to questions asked of staff by Director Kishimoto.
Regarding the La Honda Sears Ranch, the proposed scope includes the planning work for the
Meeting 15-05 Page 10
future trail connections as well as minor grading and improvements such as wheel stops, gates,
fencing and signage. Also the scope of work for the Mt. Umunhum road will include design,
engineering, and permitting for approximately 5.5 miles of paved road improvements, including
consulting services for geotech, civil engineering, biologists, hazardous materials, and traffic, as
well as permitting fees and contingencies.
Director Harris asked about costs for the Cooley Landing Interpretive Design and Implementation
Ms. Mark said the City of East Palo Alto is still the lead on the Cooley Landing project, and they
are finishing the interpretive center at the site, but the District will work only on its own lands.
Director Harris asked for more information about Bear Creek Alma College Site Rehabilitation
Plan. Ms. Mark said that an inventory and assessment of the structures on the college site has
been done, but at some point the Board redirected the planning staff to refocus on Mr. Umunhum,
which put the combined master plan for Sierra Azul and Bear Creek Redwoods on hold. The
Board has not made a decision on the master plan alternative which was developed, but the plan
is to bring the preserve plan to committee and to the Board.
Ms. Mark clarified language on the Mt. Umunhum Overlook and Bridges to indicate that
“helicopter” means delivery of construction materials by helicopter.
Director Siemens referred to the Mindego Hill Trail and True Ranch demolishing project, and
said that public documents should no longer include the True Ranch name, and should just be
referred to the Mindego Ranch House. He also suggested that staff consider establishing design
standards for wheel stops and square curbs so that cars can roll up against them without scraping.
Director Kishimoto referred to page 25, the Trail Database for the District’s website, and
suggested that the advanced volunteers be recruited for this project.
Director Hassett asked about page 24, District-wide Longterm Facilities Plan. Ms. Mark said that
at this time, the team is composed only of internal staff and no consultants have been hired.
Director Siemens asked if there were any plans to develop a Memorandum of Understanding with
the San Mateo County. Ms. Mark said that was considered as part of their core function, and it
was also part of the Financial and Operational Stability Model (FOSM) recommendations for
process delivery improvements. Discussions have been initiated with the San Mateo County
Planning Director. Director Siemens said that perhaps it would be good to have a board member
present at a future meeting to indicate their level of interest.
Public Affairs Manager Shelly Lewis highlighted key projects in the Public Affairs category,
including Measure AA ribbon cuttings and project tours, updating Measure AA information
materials and signage in the preserves, an educational campaign about Restoration Forestry, a
new annual report at the end of each fiscal year, and a more robust legislative program.
Director Hanko asked about the possibility of a state parks commission bond measure. Ms. Lewis
said that a bare bones measure was introduced yesterday, but so far no dollar amount has been
specified.
General Manager Steve Abbors said that the District needs to plan for a Park Bond in 2016, but
also in 2018, which might be more likely, so it must be closely monitored.
Meeting 15-05 Page 11
Director Harris asked for more information about the project tours. Ms. Lewis said that not all
the details have been decided, but she expected that invitations would go out to elected officials
and other interested parties, and the open house tours are for the public as well as invited guests.
Real Property Manager Mike Williams highlighted the Lot Line Adjustment/Property Transfer of
Purisima Uplands, the Event Center and Apple Orchard Purchase, Bear Creek Redwoods –
Moody Woods Gulch, improving existing rights to the road on Mt. Umunhum, and Ravenswood
Bay Trail, CEQA, Permits and Implementation.
Director Hanko noted that this is the missing link to the entire Bay trail, and she asked if Menlo
Park has agreed to be the lead agency. Mr. Williams said that Menlo Park is not interested,
although they will share management responsibility of portions of the trail. East Palo Alto has
grant funds, but not the staff to manage it. He said that there is a grant proposal for construction,
and there is a Santa Clara County/Stanford grant for $400,000 to get permits, and there are a lot
of other opportunities and partnerships. This work is all happening at the staff level and has not
yet gone to Menlo Park city council.
Director Kishimoto asked for more information about the Alpine Road Regional Trail
Connection. Mr. Williams said that they were in preliminary talks with San Mateo County Parks
and Public Works staff and hoped to set up a tour to look at culvert failure areas and other
sedimentation problem areas, and then discuss how much of that cost the County would bear and
how much of the trail would go on District land. Ultimately the County would have to abandon or
quitclaim the land for public trail purposes.
Administrative Services Manager Kate Drayson reviewed the funding sources for the budget of
$55.76 million, which is comprised of 2/3 from the General Fund, 32% from Measure AA, and
1% from grants. Operating expenses are about $21.2 million, which is 38% of the District
budget. She said in prior years that was higher, so this reflects a shift of the resources to the
Capital and Land programs. She noted that salaries and benefits increased by 15%, but when
Measure AA reimbursable staff costs are removed it drops the increase to only 6%. She said the
total Capital budget increased by 113% reflecting the influx of Measure AA funding and projects,
and Land increased by 32% largely due to the Apple Orchard purchase. She said the total District
budget increased by 27%.
Ms. Drayson also highlighted the salary and benefits increase, staffing increases, retirement costs
and the decrease in the CalPERS rate, increased costs for workers compensation, and she
reviewed the costs for supplies, and additional staff positions.
Assistant General Manager Ana Ruiz highlighted new positions shown on the organizational
chart in Section II, page 7 of the staff report. The four high-priority staff positions are the Chief
Financial Officer and Director of Administrative Services, the Engineering and Construction
Manager, the Information Systems Manager, and the Special Projects Manager. She also
discussed the Legislative and External Affairs Specialist, an additional GIS specialist and IT
specialist position, and new Ranger and Supervising Ranger positions needed because of the
opening of Mt. Umunhum and Bear Creek Redwoods.
Director Kishimoto said she did not agree with adding another position for legislative activities,
because there are already 6 people in the General Manager’s Office and 10 people in Public
Meeting 15-05 Page 12
Affairs, and felt the public would be watching closely to make sure the District is watching its
spending.
Director Hanko said she felt it was time for the District to be paying close attention to all the bills
that could affect the district or which could bring in grants.
Director Cyr said that, given the extensive public affairs and outreach planned for next year, it
would be easy to miss this important legislative connection. He felt this was a critical position.
Ms. Ruiz added that without this new position the responsibility will fall to existing staff, and
their review may not be as robust, or it would impact other projects.
General Manager Abbors said that up to 2000 bills move through the legislature each year, and it
is important to understand which ones may impact the District in order to address opportunities
and threats. Sometimes action is required in a day or two, and current staff cannot respond that
quickly. He said that there is a move to bring redevelopment back, which the cities want, and it’s
important for the District to monitor that subject as well. Ms. Ruiz said that the position will also
look for grant opportunities.
Administrative Services Manager Kate Drayson reviewed the summary of the FY2015-16 Five-
year Capital Improvement Program, and said that years four and 5 are very rough estimates, and
there are often permitting delays, so the General Manager is recommending that the District go
back to a 3-year CIP Program.
Motion: Director Kishimoto moved to delete the Legislative and External Affairs Specialist from
the budget. The motion failed for lack of a second.
Motion: Director Cyr moved, and Director Hanko seconded the motion to direct staff to replace
the Five-Year Capital Improvement Program with a Three-Year Capital Improvement Program.
VOTE: 7-0-0
This was the first hearing on the budget, and the Final Action Plan and Budget will be presented
for Board adoption at the March 25 meeting.
VII. INFORMATIONAL REPORTS
A. Committee Reports
Director Riffle reported that the Planning and Natural Resources (PNR) Committee met on February
24 to review the Guadalupe Creek Overlook design guidelines and preliminary conceptual design, as
well of the proposed closure of two trail segments
Director Hanko reported that the Legislative, Funding, and Public Affairs Committee (LFPAC) met
on February 19, and had an informational report from Mr. Ralph Heim of Public Policy Advocates.
The members also discussed the future role and emphasis of the committee, and that discussion will
continue at the March meeting, along with review of a short list of bills to watch.
B. Staff Reports
Controller Michael L. Foster reported that the decision was made to hire Sohail Bengali as the Comment [MS1]: Change the font color to
black.
Meeting 15-05 Page 13
District Financial Advisor for the initial sale of government obligation bonds.
General Manager Steve Abbors said that he had been invited to the Palo Alto Fellowship Forum
and spoke about Measure AA, and as a result he has two recruits for the bond oversight committee.
He said today he also spoke about the measure to the San Francisco Bay Restoration Authority,
about Measure AA and the Open Space Authority spoke on Measure Q. Mr. Abbors said he had
also been working with the Bay Area Open Space Council which is recruiting an executive director.
Mr. Abbors presented a monogrammed gavel to former President Cecily Harris, as a
acknowledgement of her service.
C. Director Reports
Director Hassett reported that he attended the Midpeninsula and Cooley Landing event at which
Director Hanko did a great job with remarks, as well as the 75th Anniversary for the San Mateo
County Resource Conservation District, at which Director Harris did an excellent job representing
the District. He and Director Harris noted they had both been asked to speak on a panel before the
Coastside Democrats.
Director Cyr said he attended both of those events. He said that he and Director Riffle planned to
attend the Special Parks District Forum in Michigan in June. He said he would forward sign-up
information on this event to all of the Board members.
Director Kishimoto said she went on a Sempervirens walk to the Lagomarsino Redwoods.
Director Hanko said she enjoyed the Cooley Landing event, which was very well attended, and she
talked about the history of the Buffalo Soldiers.
Director Riffle congratulated staff on their efforts for that event.
Director Harris said she and some staff went to one of the Public Open Space Trust (POST) lectures
and heard an interesting presentation about how livestock can stop desertification.
VIII. ADJOURNMENT
Director Siemens adjourned the Regular Meeting of the Midpeninsula Regional Open Space District
Board of Directors at 10:18 p.m.
___________________________________
Kim Marie Smith, MMC
Interim District Clerk
REGULAR MEETING
BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
Wednesday, March 11, 2015
DREGULAR MEETING
DRAFT MINUTES
I. CALL TO ORDER
Director Siemens called the Regular Meeting to order at 7:00 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris Larry Hassett, Yoriko Kishimoto, Curt
Riffle, and Pete Siemens.
Members Absent: None.
Staff Present: General Manager Steve Abbors, Assistant General Manager Kevin Woodhouse,
Assistant General Manager Ana Ruiz, General Counsel Sheryl Schaffner,
Operations Manager Michael Newburn, Operations Project Manager Aaron Hebert,
Planning Manager Jane Mark, Management Analyst Gordon Baillie, and Interim
District Clerk Kim Marie Smith.
III. CLOSED SESSION
Director Siemens announced that a closed session had been held but no reportable actions were taken.
IV. ADOPTION OF AGENDA
Motion: Director Hanko moved, and Director Kishimoto seconded to adopt the agenda.
VOTE: 7-0-0
Meeting 15-06
March 11, 2015
Board Meeting 15-06
IV. CONSENT CALENDAR
1. Approve Minutes of the February 25, 2015 Board Meeting
Directors Harris and Cyr said they had forwarded minutes corrections to the Deputy District
Clerk Maria Soria, and Director Riffle asked that the Interim District Clerk listen to the recording
to verify his vote on one item. Approval of the minutes was postponed to the next meeting.
2. Approve Claims Report
3. Amendment to Vegetation Management Agreement with Ecological Concerns Inc. for a
Total Authorized Amount of $142,970 (R-15-37)
Staff Contact: Cindy Roessler, Senior Resource Management Specialist
General Manager’s Recommendation: Authorize the General Manager to amend the existing
agreement with Ecological Concerns Inc. to increase the agreement amount by $50,000 for a total
not to exceed amount of $142,970, for an additional year of vegetation management services on
multiple District preserves.
4. Harkins Bridge Selection and Award of Purchasing Contract (R-15-42)
Staff Contact: Aaron Hébert, Project Manager, Operations Department
General Manager’s Recommendation: Authorize the General Manger to enter into contract with
Excel Bridge Co. for an amount not-to-exceed $71,170 to design, manufacture, store, and deliver
a vehicle bridge, which includes a 5% contingency to cover any changes in fuel costs at the time
of delivery and any minor modifications to the final design.
Motion: Director Kishimoto moved, and Director Harris seconded the motion to approve the
Consent Calendar items 2 through 4.
VOTE: 7-0-0
IV. BOARD BUSINESS
5. Adoption of Employee Compensation Guiding Principles (R-15-43)
Assistant General Manager Kevin Woodhouse reviewed a PowerPoint presentation that gave an
overview of the purpose of the policy, the background of the development process, and a
summary of the recommended policy including its purpose and principles.
Director Hanko referred to Principle 8, Competitiveness, about the District being willing to
explore innovative ideas to improve the regional challenge. She asked if staff had some ideas at
this point of what approaches might be tried. Mr. Woodhouse said that the District is fortunate to
have some housing available to employees, and would also be exploring the feasibility of
telecommuting policy. He said that the cost of living is a significant regional challenge and was
again a topic of discussion at the recent Joint Venture Silicon Valley conference.
March 11, 2015
Board Meeting 15-06
General Manager Steve Abbors noted that the topic of the cost of living was discussed at
yesterday’s Planning and Natural Resources Committee meeting. He said that district facilities
would be more dispersed as build-out occurs, and also there would be different reporting
structures. These changes may allow staff to live in more affordable areas.
Assistant General Manager Woodhouse reviewed the preliminary estimate of cost implications
for three options. He said that Option C allows the Board the most flexibility to decide on
competitive benefits, has lower and more sustainable costs than the other options, and allows for
staff capacity to complete Measure AA projects sooner than in the other options. He said the cost
estimates for Option C, Year 1, with the current workforce, would be $460,000, rising to
$685,000 in Year 10 with the estimated future workforce.
Mr. Woodhouse next gave an overview of the benefits package, and clarified that the three types
of benefits listed (commonly-used, one-time or individual monetary benefits, and non-monetary
benefits) were used to compare District employee positions, not other agencies.
Director Hanko asked what the District provided in the way of growth opportunities for
employees. Mr. Woodhouse said that a core principle of the Financial and Operational
Sustainability Model (FOSM) study is to build an organization that provides a hierarchy for
employee growth, but there are some small departments with only one employee or one type of
employee, and the District is committed to workforce development opportunities so those
employees can develop professionally so they can compete for positions that are not in their own
chain of command. Some examples of those development opportunities include the Leadership
Academy, the Management Talent Exchange Program, and many other types of training.
Director Riffle asked how this study would be used and updated. Mr. Woodhouse said it would
be used as the Board’s policy direction in compensation matters, such as when new
classifications are created or salary schedules are changed. For example, when staff reports for
the Board for a decision, it could be noted if changes are consistent with the provisions of the
policy. He said that one trigger for review and update would be if the General Manager’s
recommendations began to vary frequently from the policy.
Director Kishimoto asked if there was any compelling reason to delay until the FOSM study is
complete. Mr. Woodhouse said that was not recommended because the FOSM study is about
function and number of staff, and there will not be a lot of variability that would affect this
policy. Also, a thorough cost analysis and benefits analysis for all salary ranges is a significant
undertaking, and a lot of that research will be done during labor negotiations.
The public hearing was opened at 7:45 p.m.
Mr. Don MacKessy, Lead Open Space Technician in Foothills, asked for clarification of the slide
about Option C, Preliminary Estimate of Cost Implications. Mr. Woodhouse explained that it is
more of an internal calculation, and refers to higher salary ranges than are currently in place.
The public hearing was closed at 7:47 p.m.
March 11, 2015
Board Meeting 15-06
Director Riffle said that the District needs a total compensation package, and this document is an
attempt to start defining that. He felt it was important to push the organization to always be
looking for ways to make the compensation package as competitive as possible to attract and
retain top people.
Motion: Director Kishimoto moved, and Director Riffle seconded the motion to adopt the
Employee Compensation Guiding Principles Board Policy provided as Attachment 1 to the staff
report.
VOTE: 7-0-0
The Directors all offered their thanks and congratulations to Mr. Woodhouse and all the staff for
the hard work done on this project.
6. Proposed Purchase of the Burton/Robinson Property as an addition to Sierra Azul Open
Space Preserve located off of Mt. Umunhum - Loma Prieta Road in unincorporated Santa
Clara County (Assessor’s Parcel Number 562-20-023). (R-15-39)
Real Property Manager Michael Williams reviewed a PowerPoint presentation describing the
purpose of the purchase for the property and showed images of various views from the property
and the existing structures, vehicles and debris, and the horses that will be relocated. He
reviewed the terms and conditions of the purchase. He said it was listed on the open real estate
market at $400,000, and the District will withhold an escrow of $50,000 to allow one of the
sellers to remain on the property up to six months to complete the cleanup of all vehicles, trailers,
debris, trash, and personal property, but not necessarily the structures or horse corrals. He
explained the next steps in the process, and said they anticipate a cost of $243,000 for ultimate
cleanup and site restoration, planned for 2016.
At 8:05 p.m. the public hearing was opened. There were no speakers and the hearing was closed.
Motion: Director Hassett moved, and Director Cyr seconded the motion to adopt the General
Manager’s recommendation to:
1. Determine that the recommended actions are categorically exempt from the California
Environmental Quality Act (CEQA) as set out in the staff report.
2. Adopt a Resolution authorizing the purchase of the Burton property.
3. Adopt a Preliminary Use and Management Plan for the property as contained in the staff
report.
4. Indicate the intention to withhold dedication of the Burton/Robinson property as public open
space.
VOTE: 7-0-0
March 11, 2015
Board Meeting 15-06
7. Calendar Year 2014 Field Enforcement Activity Report and Ten-Year Field Activity
Summary (R-15-22)
Management Analyst in Operations Gordon Baillie reviewed a PowerPoint presentation which
highlighted trends in violations over the last 10 years; differences in data collection methods
which are continuing to evolve; and the top five district violations, which included entering
locations after hours, entering temporary/regular closed areas, dogs in prohibited areas, dog leash
violations, required helmet violations, and trail use speed limit violations. He also reviewed staff
promotions and training programs. Emergency Response activities included 3 fatalities in 2014,
46 bicycle accidents, 24 vehicle accidents, 23 running/hiking accidents, and 16 fire incidents.
Director Hassett asked about data collection methods. Operations Manager Michael Newburn
said entries are still done by hand, using paper citations and incident reports, but administrative
assistants in each office now type the data into a database. He explained that data entry could be
done directly by supervisors into a laptop but only in locations where there is a strong Wi-Fi
signal. He said that the IT strategic plan would explore these issues in more depth. Currently the
ranger has no way of knowing is someone has been previously cited for another violation unless
the dispatch center is able to access local records.
Discussion followed about some apparent trends in reckless driving at the Skyline Ranch horse
trailer parking, and trespassing on Mt. Umunhum Road. Mr. Newburn said that District has a 20-
foot wide easement on that road and staff is now enforcing the ordinance on that easement.
The Board received the report and no action was taken.
V. INFORMATIONAL MEMORANDUM
Informational Report on the Accessibility Plan Update
No discussion was held on this item.
VI. Committee Reports
Director Riffle reported that the Planner and Natural Resources Committee met yesterday and
discussed progress on the Hawthorn Structures Renovation and began discussions on facilities
planning.
VII. Staff Reports
None.
VIII. Director Reports
Director Harris reported that she attended the Farm Bureau meeting, and also that she had been
getting a lot of requests for trash cans at Pulgas Ridge, which is a popular dog-walking area. She
also reported that the San Carlos City Council turned City Hall Park into a dog park, and voted to
continue community outreach about a bond act in November to buy land, particularly 25 acres in
town that could be a nice park. Director Harris said that the County through Measure A has also
March 11, 2015
Board Meeting 15-06
been acquiring some land through a conveyance of Pedro Point Headlands in Pacifica.
Director Riffle reported that the Planning and Natural Resources Committee would have two
interesting meetings next week kicking off the Bear Creek Stables and planning process.
Director Kishimoto said she attended the Special Districts meeting with Director Siemens.
Director Cyr asked about the schedule for required Ethics Training. General Counsel Sheryl
Schaffner said she would verify which Directors needed to take the course and would notify
them.
Director Cyr also reported that he had visited the Pulgas Ridge and saw many people walking
dogs, most on leash. There were some people walking dogs off leash, but they complied without
objection when he mentioned it. He also went to Ravenswood for the first Walk with a Doc, and
also hiked San Pedro Valley north of the tunnel.
Director Hassett said he hiked with General Manager Steve Abbors at Russian Ridge and saw the
Integrated Pest Management program in action.
Director Siemens reported he attended the County’s Special Districts meeting, and said he shared
that the District thinks regionally and is very interested in wild land corridors, and Mayor
Liccardo was very responsive to those comments.
IX. ADJOURNMENT
Director Siemens adjourned the Regular Meeting at 8:43 p.m.
_________________________________
Kim Marie Smith
Interim District Clerk
CLAIMS REPORT
MEETING 15‐07
DATE 03‐25‐2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
68923 11107 ‐ SOUTHWEST FENCE AND SUPPLY COMPANY INC. McDonald Ranch Fencing Project ‐ LHC 03/11/2015 $99,937.00
68968 10487 ‐ TKO GENERAL ENGINEERING & CONSTRUCTION Mindego Ranch Water Infrastructure Project ‐ RR 03/19/2015 $34,844.10
68936 11369 ‐ BANK OF THE WEST COMMERCIAL CARD USA Fencing and equipment repair ‐ $312.30 03/19/2015 $32,362.04
BAAQMD Burn Permit ‐ SFO $103.00 03/19/2015
Materials and supplies ‐SFO ‐ $491.15. 03/19/2015
Materials, supplies, services ‐SFO ‐ $194.03 03/19/2015
Local Meetings Expense ‐ $134.82 03/19/2015
Training Red‐Legged Frog Workshop & Permit Fees for Pond 05 ‐ $1473.33 03/19/2015
American Trails Conf. registration/"Fair Policing" Training expenses/fees ‐ $2021.23 03/19/2015
Field Supplies ‐ $1245.00 03/19/2015
Field Supplies $86.98 03/19/2015
Labor Law Informational Factsheets and Office Supplies ‐ $341.38 03/19/2015
AO Office Supplies ‐ $330.10 03/19/2015
Website & Internet Services ‐ $1706.92 03/19/2015
Bay Area Open Space Council Conference registration ‐ $150.00 03/19/2015
Postage, building permits and key boxes ‐ $383.44 03/19/2015
Trails Coference SFO ‐ $510.00 03/19/2015
ID supplies/software upgrade/Survey Monkey sub/Red Cross training ‐ $1071.54 03/19/2015
Volunteer Supplies/Equipment ‐ $996.50 03/19/2015
Office Supplies, Name Badges, Event Supplies ‐ $1195.68 03/19/2015
IT Hardware and Services ‐ $795.02 03/19/2015
Building Permit for Mt.Umunhum surveys ‐ $47.88 03/19/2015
Uniform Items, Vehicle Supplies, CAPPO fees ‐ $663.39 03/19/2015
MEEA Dues, Geocaching, Shuttle bus Service ‐ $843.00 03/19/2015
Uniform Samples $59.99 03/19/2015
Materials and Trail Conference ‐SFO ‐ $1819.74 03/19/2015
Event Rentals and Website Project ‐ $4960.60 03/19/2015
PRAC Conference Registration ‐ $275.00 03/19/2015
Office supply, Bay Nature Dinner ‐ $154.61 03/19/2015
Pepper spray supplies ‐SFO ‐ $457.47 03/19/2015
Trails&Greenways Conference regist/catering African Am History event ‐ $1826.73 03/19/2015
Plumbing Part ‐ $26.71 03/19/2015
Recruiting Ads, HR Conference ‐ 41846.00 03/19/2015
Vehicle M24 Parts ‐ $53.14 03/19/2015
Desk for SAO, Field Supplies ‐ $569.88 03/19/2015
Land Trust conference ‐ $504.95 03/19/2015
Meeting Supplies, SV Bicycle Coalition Sponsorship ‐ $2867.42 03/19/2015
IT Hardware, Office Supplies ‐ $263.42 03/19/2015
Lodging/registration ‐ CA Council of Land Trust Conference ‐ $579.95 03/19/2015
City Clerks Assn. Conference expenses/registration ‐ $833.14 03/19/2015
Training & office supplies ‐ $52.05 03/19/2015
Web services, volunteer snacks $114.45 03/19/2015
68884 11442 ‐ ACCO ENGINEERED SYSTEMS AO HVAC Repairs and Recalibration 03/11/2015 $21,366.00
68941 11058 ‐ DIAMOND CRANE COMPANY, INC. Water Tank Installation at 1150 Sears Ranch Rd ‐ LHC 03/19/2015 $13,472.50
68932 * 11230 ‐ SANTA CLARA COUNTY‐C/O UNITED ADMIN SERVI Dental Insurance ‐ Group #1766‐0006 03/17/2015 $11,939.76
page 1 of 4
CLAIMS REPORT
MEETING 15‐07
DATE 03‐25‐2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
68895 11354 ‐ ENVIRONMENTAL SCIENCE ASSOCIATES Stevens Creek Trail Engineering Services ‐ MB 03/11/2015 $8,695.85
68883 * 10216 ‐ VALLEY OIL COMPANY Fuel for District vehicles 03/09/2015 $8,619.52
68904 11091 ‐ JODI MCGRAW CONSULTING Vision Plan Consulting ‐ document preparation 03/11/2015 $6,029.50
68960 11484 ‐ SAN JOSE STATE UNIVERSITY RESEARCH FOUNDATION Fire Weather and Fuels Monitoring ‐ District Wide 03/19/2015 $4,500.00
68924 10302 ‐ STEVENS CREEK QUARRY INC Drain Rock/Base Rock/Soil (FO & MB) 03/11/2015 $3,930.45
68921 10102 ‐ SHUTE, MIHALY & WEINBERGER LLP Ridge Vineyards Land Exchange 03/11/2015 $3,463.60
Hendrys Creek Legal Consulting ‐ SAC 03/11/2015
68918 10934 ‐ REGIONAL WATER QUALITY CONTROL BOARD Harkins Bridge Water Quality Fees ‐ PCR 03/11/2015 $3,264.00
68888 11490 ‐ AQUATEK PLUMBING, INC AO Service Repair ‐ replace recirculation pump 03/11/2015 $2,680.00
68926 10143 ‐ SUMMIT UNIFORMS Uniform Items ‐ SFO 03/11/2015 $2,611.09
68927 11469 ‐ THE CHILDREN ARE OUR FUTURE Latino Outdoors ‐ contract for outings and workshops 03/11/2015 $2,480.00
68953 10073 ‐ NORMAL DATA Permits Database assistance ‐ Jan, Feb 2015 03/19/2015 $2,465.00
68894 10540 ‐ CRAFTSMEN PRINTING Printing of Brochures/Business Cards 03/11/2015 $2,284.80
68919 11073 ‐ SAN MATEO COUNTY CLERK RECORDER County Harkins Bridge Fees ‐ PCR 03/11/2015 $2,260.00
68970 * 11118 ‐ WEX BANK Fuel for District vehicles 03/19/2015 $2,103.96
68933 11434 ‐ 2M ASSOCIATES Board of Directors Retreat Facilitation 26 Jan 2015 03/19/2015 $2,102.15
68913 10076 ‐ OFFICE TEAM Temporary Office Help ‐ GM 03/11/2015 $1,975.94
68890 11186 ‐ CALIFORNIA DEPT FISH AND WILDLIFE‐NAPA OFFICE Permit for Harkins Bridge ‐ PCR 03/11/2015 $1,833.25
68916 10355 ‐ POWERLAND EQUIPMENT INC Vehicle maintenance and repair ‐ SFO 03/11/2015 $1,826.12
68900 10222 ‐ HERTZ EQUIPMENT RENTAL INC Equipment Rental (PR & BCR) 03/11/2015 $1,737.81
68954 10397 ‐ OVERHEAD DOOR COMPANY OF SANTA CLARA VALLEY Shop rollup/overhear door repairs‐SFO 03/19/2015 $1,714.00
68914 10578 ‐ OLD REPUBLIC TITLE CO Escrow fees for Riggs purchase ‐ PCR 03/11/2015 $1,696.25
68902 10123 ‐ HOME DEPOT CREDIT SERVICES Field supplies FFO/SFO 03/11/2015 $1,569.33
68909 10190 ‐ METROMOBILE COMMUNICATIONS Repair Radio M76/Install Radio A98/Purchase two field radios 03/11/2015 $1,552.90
68912 10073 ‐ NORMAL DATA Incidents Database Work Feb 2015 03/11/2015 $1,522.50
68925 11496 ‐ STRUCTURE MATERIALS GROUP HVAC Inspections ‐ SFO 03/11/2015 $1,500.00
68897 10509 ‐ GEOCON CONSULTANTS INC Corral remediation plan ‐ RR 03/11/2015 $1,305.00
1213 10203 ‐ WOODSIDE & PORTOLA PRIVATE PATROL Patrol services at Hawthorn 03/12/2015 $1,200.00
68957 10265 ‐ PRIORITY 1 Install radio & light ‐ M205 03/19/2015 $1,179.18
68955 10925 ‐ PAPE` MACHINERY JD6330 Service/Parts & Tractor Parts 03/19/2015 $1,136.61
68950 10190 ‐ METROMOBILE COMMUNICATIONS Install radio & repeater ‐ M104 03/19/2015 $1,084.38
68889 10684 ‐ BUTANO GEOTECHNICAL ENGINEERING Ancient Oaks Trail Plan/Bridge Review ‐ RR 03/11/2015 $1,020.00
68944 11195 ‐ GOODYEAR AUTO SERVICE CENTER Vehicle maintenance and repairs ‐SFO 03/19/2015 $1,008.25
68937 11443 ‐ CATERPILLAR FINANCIAL SERVICES CORPORATION Excavator Rental for Mt Umunhum Trail Construction 03/19/2015 $1,003.29
1212 11492 ‐ HAWK DESIGN & CONSULTING Deposit for Alpine house asbestos removal 03/12/2015 $1,000.00
68901 10642 ‐ HMS INC Hazmat testing at 20000 Skyline Blvd ‐ BCR 03/11/2015 $1,000.00
68920 11432 ‐ SAN MATEO COUNTY RESOURCE CONSERVATION DISTR Sediment reduction at San Gregorio Creek ‐ LHC 03/11/2015 $1,000.00
68959 11184 ‐ PURCHASE POWER ‐ PITNEY BOWES POSTAGE AO postage 03/19/2015 $1,000.00
68965 11295 ‐ TAYLOR, ANDREW 2015 CMSFO Conference ‐ conf fee + travel exp 03/19/2015 $969.65
68973 10190 ‐ METROMOBILE COMMUNICATIONS Installation of radio ‐ A98 03/19/2015 $893.61
68929 10112 ‐ TIMOTHY C. BEST ECDM Oljon Trail design ‐ ECM 03/11/2015 $875.00
68903 10046 ‐ IHI ENVIRONMENTAL Mt.Um Lead and Hazmat Control ‐ SAU 03/11/2015 $775.00
68896 11494 ‐ FURNISS, CHRIS Reimbursement for Expenses at Ranger Academy 03/11/2015 $743.83
68943 10187 ‐ GARDENLAND POWER EQUIPMENT Equipment repairs/parts ‐ SFO 03/19/2015 $741.71
68899 11495 ‐ HANNA, NATALIE Reimbursement for Expenses at Ranger Academy 03/11/2015 $733.30
page 2 of 4
CLAIMS REPORT
MEETING 15‐07
DATE 03‐25‐2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
68946 10043 ‐ HOWARD ROME MARTIN & RIDLEY LLP ECDM Staging Area Legal Services ‐ ECM 03/19/2015 $726.11
68915 10505 ‐ PENNINGTON, BRAD Tuition Reimbursement 03/11/2015 $700.00
68934 11170 ‐ ALEXANDER ATKINS DESIGN, INC. Design services for Weekend Activities Flyer: March&April 03/19/2015 $661.00
68956 11144 ‐ PENINSULA MOTOR SPORTS Vehicle maintenance and repairs‐SFO 03/19/2015 $638.11
68962 10349 ‐ SHELTON ROOFING COMPANY INC Roof repair at 291 Alpine Road (SR) & 20000 Skyline Blvd (BCR) 03/19/2015 $616.00
68898 10281 ‐ GREENINFO NETWORK Web hosting Jan thru Dec 2015 03/11/2015 $600.00
68972 11369 ‐ BANK OF THE WEST COMMERCIAL CARD USA Shuttle rental ‐ Latino Outdoors hike 03/19/2015 $600.00
68911 10191 ‐ MOUNTAIN VIEW GARDEN CENTER Concrete Mix (FOOSP) 03/11/2015 $576.38
68949 11376 ‐ LAND TRUST OF SANTA CRUZ COUNTY Highway 17 Wildlife Connectivity Corridor Study 03/19/2015 $505.00
68948 11498 ‐ JOANNE BOND COACHING Leadership Coaching 03/19/2015 $500.00
68930 * 10527 ‐ WASTE MANAGEMENT Waste disposal ‐(RR & SA) 03/11/2015 $483.78
68906 10056 ‐ LANCE BAYER Legal Training for Rangers 03/11/2015 $437.50
68945 10040 ‐ GREAT PRINTING Printing of booklets "Spaces & Species Program" 03/19/2015 $437.50
68939 10352 ‐ CMK AUTOMOTIVE INC Replace vehicle battery ‐ P43/P99 Repair 03/19/2015 $410.07
68891 11325 ‐ CALIFORNIA DEPT OF FISH AND WILDLIFE ‐ BDB Database update for GIS 03/11/2015 $400.00
68917 * 10589 ‐ RECOLOGY SOUTH BAY Garabage Service (RSA) 03/11/2015 $393.93
68964 10113 ‐ T‐SQUARED HVAC Furnace repair ‐ LHC 03/19/2015 $358.95
68922 10447 ‐ SIMMS PLUMBING & WATER EQUIPMENT Plumbing Service Silva rental (RR)/Qtrly water system service 03/11/2015 $337.88
68963 10102 ‐ SHUTE, MIHALY & WEINBERGER LLP Ridge Land Exchange ‐ MB 03/19/2015 $312.40
68910 10255 ‐ MILLER, KEN Reimbursement for EMT Recertification Class 03/11/2015 $285.00
68908 10189 ‐ LIFE ASSIST 1st Aid Supplies 03/11/2015 $277.35
68893 10185 ‐ COSTCO Office & breakroom supplies 03/11/2015 $235.35
68940 11445 ‐ CROSS LAND SURVEYING INC. Easement plotting for Loma Almaden ‐ SA 03/19/2015 $225.00
68967 10146 ‐ TIRES ON THE GO Tire for Wood Chipper 03/19/2015 $224.34
68947 10395 ‐ JACKSON‐HIRSH INC Laminating Supplies 03/19/2015 $197.45
68907 11326 ‐ LEXISNEXIS MATTHEW BENDER Subscription‐online service Feb 2015 03/11/2015 $178.00
68931 11176 ‐ ZORO TOOLS Haz Mat disposal absorbent ‐ SFO 03/11/2015 $165.96
68892 11389 ‐ CALIFORNIA NATIVE PLANT SOCIETY CA Native Plant Society Conference 03/11/2015 $160.00
68905 10119 ‐ KWIK KEY LOCK & SAFE CO INC Keys for new vehicles/locks + keyrings for vehicles 03/11/2015 $141.14
68942 10168 ‐ G & K SERVICES INC Shop Towel Service (FFO & SFO) 03/19/2015 $137.84
68928 10307 ‐ THE SIGN SHOP Trail Sign ‐ ECM 03/11/2015 $129.75
68951 * 10664 ‐ MISSION TRAIL WASTE SYSTEMS AO Garbage Service 03/19/2015 $120.16
68886 * 10380 ‐ ALLIED WASTE SERVICES #925 Residence Garbage service ‐ ECM 03/11/2015 $117.45
68935 11048 ‐ ARC Graphic exhibits ‐ Mt Um Summit ‐ SAU 03/19/2015 $113.54
68952 10288 ‐ MISSION VALLEY FORD TRUCK SALES, INC Vehicle Supplies 03/19/2015 $109.55
68887 11322 ‐ AMERMEX UPGRADES Plumbing Repair ‐ AO 03/11/2015 $85.00
68969 10561 ‐ ULINE Safety glasses‐SFO 03/19/2015 $82.82
68958 10261 ‐ PROTECTION ONE AO Fire Inspection Monitoring 03/19/2015 $70.18
68966 10338 ‐ THE ED JONES CO INC Recondition badge 03/19/2015 $66.38
68938 10496 ‐ CHUNG, JEAN Mileage Reimbursement 03/19/2015 $52.64
68885 10240 ‐ ACE FIRE EQUIPMENT & SERVICE INC Fire extinguisher for A98 03/11/2015 $48.39
68961 10993 ‐ SCHAFFNER, SHERYL San Jose BACA Luncheon 3‐13‐15 SLS 03/19/2015 $34.00
GRAND TOTAL $319,960.13
* Annual Claims
** Hawthorn Expenses
page 3 of 4
CLAIMS REPORT
MEETING 15‐07
DATE 03‐25‐2015
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Check
Number
Notes Vendor No. and Name Invoice Description Check Date Payment
Amount
BC = Bear Creek LH = La Honda Creek PR = Pulgas Ridge SG = Saratoga Gap TC = Tunitas Creek
CC = Coal Creek LR = Long Ridge PC = Purisima Creek SA = Sierra Azul WH = Windy Hill
ECdM = El Corte de Madera LT = Los Trancos RSA = Rancho San Antonio SR= Skyline Ridge AO = Administrative Office
ES = El Sereno MR = Miramontes Ridge RV = Ravenswood SCS = Stevens Creek Shoreline Nature FFO = Foothills Field Office
FH = Foothills MB = Monte Bello RR = Russian Ridge TH = Teague Hill SFO = Skyline Field Office
FO = Fremont Older PR = Picchetti Ranch SJH = St Joseph's Hill TW = Thornewood SAO = South Area Outpost
RR/MIN = Russian Ridge ‐ Mindego Hill
page 4 of 4
From: Andrea Heitmann [mailto:aaheitmann@gmail.com]
Sent: Friday, March 06, 2015 11:02 AM
To: BOARD
Cc: BearCreekStables1
Subject: Donation for Fammatre Elementary School
Dear Community Member,
Fammatre Elementary School’s Home & School Club is seeking donors to support our Annual
Starlight Auction, which is being held Saturday, March 28, 2015. Our Home and School Club
raises funds to help pay for equipment, supplies and programs that the school’s budget cannot
provide. Some of the programs we support include: Technology, Art Vistas, Accelerated Reader
Program, Assemblies, Authors Week, Project Cornerstone, Library, Noon-time Activities, After
School Enrichment, Field Trips and Transportation, Science Fair, Theater Program, Interactive
Garden, Playground Upgrades, Classroom Supplies and Common Core Transition. We would
greatly appreciate any donation you would be willing to extend our school.
Fammatre Home & School Club is part of the Cambrian Educational Foundation, a 501(c)(3)
non-profit organization (Tax Identification Number: 77-0448212).
Thank you for helping us ensure the future success of the children of Fammatre Elementary
School. Donations can be mailed directly to:
Fammatre Home & School Club
2800 New Jersey Avenue
San Jose, CA 95124
ATTN: Starlight Auction Committee
For more details, please contact me at 408-489-8088 or aaheitmann@gmail.com.
Sincerely,
Andrea Heitmann, Co-Chair, Starlight Auction
DRAFT RESPONSE FOR BOARD CONSIDERATION
March 25, 2015
Andrea Heitmann
aaheitmann@gmail.com
RE: Electronic Comment Dated March 6, 2015 Regarding Donation for Fammatre Elementary
School
Dear Ms. Heitmann:
Thank you for inviting us to sponsor the Annual Starlight Auction to support Fammatre
Elementary School’s Home & School Club. We agree that this is a very good cause, but
unfortunately the Midpeninsula Regional Open Space District (Midpen) will not be able to help
as the school falls outside Midpen’s jurisdiction and outside the scope and subject matter of our
mission, which is to acquire and preserve a regional greenbelt of open space land in perpetuity,
protect and restore the natural environment, and provide opportunities for ecologically sensitive
public enjoyment and education. You may want to reach out to the Santa Clara County Open
Space Authority, which is our sister agency in the South Bay whose jurisdiction includes San
Jose.
We wish you every success in this year's fundraiser.
Sincerely,
Pete Siemens
Board President
Midpeninsula Regional Open Space District
cc: MROSD Board of Directors
Steve Abbors, General Manager
Ana Ruiz, Assistant General Manager
R-15-45
Meeting 15-07
March 25, 2015
AGENDA ITEM 4
AGENDA ITEM
Fiscal Year 2015-16 Annual Claims List
CONTROLLER'S RECOMMENDATIONS
1. Approve the Fiscal Year 2015-16 Annual Claims List, including debt service payments.
2. Approve the exclusion of claims with a cumulative total $25,000 or less from future Annual
Claims Lists.
SUMMARY
Pursuant to Board Policy 1.03, the Annual Claims list for Fiscal Year 2015-16 (FY2015-16) is
hereby submitted to the Board of Directors (Board) for review and approval so that salaries and
benefits, debt service, and recurring expenses may be paid in a timely and efficient manner. At
the Regular Board Meeting on March 12, 2014, the Board authorized the General Manager or
designee to approve payment of claims up to $25,000 (R-14-54) to increase operational
efficiencies, subject to Board ratification at the Board’s next regularly scheduled meeting. As
part of this report and to be aligned with the Board-approved authority bestowed to the General
Manager, the Controller recommends that future Annual Claims Lists include only claims that
exceed $25,000. The Annual Claims items are included in the proposed FY2015-16 Budget,
which is part of a separate Agenda Item at this same meeting.
DISCUSSION
In accordance with Board Policy 1.03, the list of annual claims for the coming fiscal year is
submitted to the Board of Directors for review and approval prior to the commencement of the
fiscal year. Per past practice, the Annual Claims list provided as part of this report includes
claims for all amounts, including those that are under $25,000. On March 12, 2014, the Board
adopted Resolution 14-12 authorizing the General Manager or designee to approve the payment
of claims up to $25,000, subject to Board ratification at the next Regular Board meeting (R-14-
54). In light of this delegation of payment approval authority and the post facto ratification by
the Board, it is redundant to list claims that are $25,000 or less on the Annual Claims List. The
Controller therefore recommends that Annual Claims Lists for future years include only those
claims with an annual total exceeding said $25,000 authority.
R-15-45 Page 2
Recusal Statement
Included as part of the annual claims on page 2 of this report is a recusal statement that is read by
the presiding Board President for Director Hanko on her economic conflict of interests in AT&T,
Verizon, and PG&E claims. The purpose of this annual recusal statement is to enable Director
Hanko to meet her conflict of interest recusal responsibilities at one annual meeting rather than
being required to repeat the same recusal statement at each regular Board meeting when claims
are presented on the Consent Calendar. If approved, recusals on AT&T, Verizon, and PG&E
claims by Director Hanko will not need to be made at each regular Board meeting.
Debt Service Claims
The debt service claims list reflects payments required of the District to meet outstanding District
debt obligations. Attachment A lists the District's current debt service annual claims for
FY2015-16, and Attachment B provides a detailed list of debt service obligations.
ITEM DESCRIPTION AMOUNT
Staff Salaries $12,265,857
Debt Service (includes note paying agent fees)$9,910,823
Retirement Plans $2,072,847
Group Insurance Premiums $1,786,749
State Mandated Insurance-Unemployment & Workers Comp.$541,669
Fuel - Valley Oil Company $135,000
Dispatch Services (City of Mountain View)$150,000
Utilities - Electricity/Gas/Propane/Telephone/Cellular Telephone $157,410
(PG&E***/Cal Water/Amerigas/Verizon***/AT&T***)
Wellington Park Investors (AO Office Lease)$171,100
Legislative Consultant (Public Policy Advocates)$45,000
Deer Hollow Farm Agreement (City of Mountain View)$50,000
Director's Fees $26,000
Janitorial Services - 3 Offices $25,300
Internet Provider - Sonic.net $25,960
American Tower Corporation (Coyote Peak Repeater)$22,000
Antenna Site Rental - Pinnacle (Repeater Site)$22,000
WEX (gasoline credit card)$32,000
Payroll Services (ADP)$30,000
Copier Leases and Usage - 3 Offices $23,800
Garbage/refuse services (Recology/Green Waste/Mission Waste)$21,830
Tomita Radio Equipment Site Rental $14,000
Office Alarm Services (ADT/Protection One/Tyco Integrate)$13,900
Landscaping Services (330 Distel Circle)$8,000
Pitney Bowes Postage Machine Lease $3,128
Bank Fees $2,500
FedEx/UPS (Courier services)$1,250
Data Safe (Shredding services)$560
TOTAL:$27,558,683
ANNUAL CLAIMS
R-15-45 Page 3
***Annual Recusal Statement: Director Hanko is voluntarily recusing herself from voting on all
claims for AT&T , Verizon, and PG&E.
BOARD COMMITTEE REVIEW
This item was not reviewed by a Board Committee; however, the Action Plan and Budget
Committee reviewed the Proposed FY2015-16 Budget in February.
FISCAL IMPACT
This item will have no financial impact as the listed Annual Claims have been included in the
proposed FY2015-16 Budget, which is scheduled to be approved by the Board of Directors at
this same Regular Meeting of March 25, 2015 (R-15-44). Approval of the proposed Annual
Claims would authorize the accounting office to pay salaries and benefits, debt service, and
recurring services in a timely and efficient manner. This item would minimize the occurrence of
late fees, finance charges, and urgent check requests.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
Approval of the Annual Claims is not considered a project under the California Environmental
Quality Act (CEQA) and no environmental review is required.
NEXT STEPS
With Board approval, staff will proceed to prepare open purchase orders for the listed vendors
and pay bills as they are received. Also, the Annual Claims List for future years will be modified
to only include claims that are over $25,000.
Attachments:
1. Current Debt Service Annual Claims FY2015-16
2. Detailed List of Debt Service Obligations FY2015-16
Responsible Manager:
Kate Drayson, Administrative Services Manager
Prepared by:
Andrew Taylor, Senior Accountant
PRINCIPAL INTEREST
NOTEHOLDER-LAND
Daloia 20,728.93 4,120.03
Hunt 0.00 75,000.00
Bergman 850,000.00 25,500.00
Subtotal-Notes 870,728.93 104,620.03
BONDS PAYABLE
2007 Bonds - Series A 2,635,000.00 2,412,125.00
2011 Bonds 95,000.00 1,079,000.00
2012 Refunding 355,000.00 678,425.00
2015 Refunding 405,000.00 1,247,923.33
Subtotal-Notes 3,490,000.00 5,417,473.33
TOTALS - NOTEHOLDERS & BONDS 4,360,728.93 5,522,093.36
TOTAL DEBT SERVICE 9,882,822.29
ANNUAL CLAIMS:
DEBT SERVICE
FISCAL YEAR 2015-2016
ATTACHMENT A
Close of Remaining Principal Final FY 2015/2016 - Debt Service Payments
Payable to Escrow Original Note Rate %Term At March 31, 2015 Payment Due Total Principal Interest
Daloia 10/11/2002 240,000.00 6.25%15 Years 62,143.55 10/10/2017 24,848.96 20,728.93 4,120.03
Hunt 04/15/2003 1,500,000.00 5.50%10 years 1,500,000.00 04/01/2023 75,000.00 0.00 75,000.00
Bergman 10/27/2010 850,000.00 4.00%5 Years 850,000.00 11/30/2015 875,500.00 850,000.00 25,500.00
2,590,000.00 2,412,143.55 975,348.96 870,728.93 104,620.03
2007 Bonds Series A 12/15/2006 52,415,000.00 4% to 5%20 years 49,935,000.00 09/01/2027 5,047,125.00 2,635,000.00 2,412,125.00
2011 Bonds 05/05/2011 20,500,000.00 2% to 6%30 years 20,385,000.00 09/01/2041 1,174,000.00 95,000.00 1,079,000.00
2012 Refunding Notes 02/02/2012 31,264,707.20 2% to 5%30 years 33,229,501.25 *09/01/2041 1,033,425.00 355,000.00 678,425.00
2015 Refunding Notes 01/22/2015 23,630,000.00 2% to 6%19 years 23,630,000.00 09/01/2034 1,652,923.33 405,000.00 1,247,923.33
127,809,707.20 127,179,501.25 8,907,473.33 3,490,000.00 5,417,473.33
130,399,707.20 129,591,644.80 9,882,822.29 4,360,728.93 5,522,093.36
* Includes Accretions
DEBT SERVICE
FISCAL YEAR 2015-2016
ATTACHMENT B
R-15-55
Meeting 15-07
March 25, 2015
AGENDA ITEM 5
AGENDA ITEM
Contract Extension for Graphic Design Services for FY2015-16
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to extend the contracts for graphic design services, one with
Design Concepts and a second with Alexander Atkins, Inc., for an additional amount not-to-
exceed $60,000 each.
SUMMARY
Based on excellent customer service and graphic design products rendered over the prior fiscal
year, the General Manager recommends executing the District’s option to extend graphic design
services contracts with Design Concepts and Alexander Atkins, Inc., for an additional year, for
an additional amount not-to-exceed $60,000 each. This one-year option was included as part of
the competitive proposal process that led to their selection in 2014. The upcoming FY2015-16
Budget includes sufficient funds for both contract extensions.
DISCUSSION
The Public Affairs Department conducts a competitive proposal process for graphic design
services every two years to select a firm(s) that can deliver high quality branded material
effectively and efficiently. Typical projects needing design services include the quarterly
newsletter, Open Space Views, brochures, maps, event invitations, and other special projects. A
competitive proposal process for these services was conducted in 2014 for FY2014-15, which
provided the option to extend the contracts through FY2015-16 as long as contractor
performance continued to meet District needs and standards. On April 9, 2014 (see Report R-14-
63), the Board authorized the General Manager to contract with Design Concepts and Alexander
Atkins, Inc., for an amount not-to-exceed $60,000 for each contract for FY2014-15. The District
now has the option to extend these two contracts for a second year through FY2015-16. Based
on experience, both firms deliver professional design services and consultation at an excellent
value with a quick response rate. Both firms continue to produce high quality work while
visually communicating the District’s brand through high quality and industry recognized
publications. Given the District’s excellent experience with the quality and professional services
provided by Design Concepts and Alexander Atkins Inc., the General Manager recommends a
one-year extension of each contract for FY2015-16 for an amount not-to-exceed $60,000 each.
Prior to the end of this next fiscal year, the competitive proposal process will need to be
conducted again.
R-15-55 Page 2
FISCAL IMPACT
Funding for graphic design services is included in the FY2015-16 budget and is split between the
Public Affairs Department ($94,000) and other District departments ($26,000) for special project
requirements.
BOARD COMMITTEE REVIEW
Board Committee review is not required for this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act and no
environmental review is required.
NEXT STEPS
If approved by the Board, the graphic design services contracts for FY2015-16 will be executed,
and Public Affairs will implement on an ongoing basis the publication projects planned for the
fiscal year.
Responsible Department Head:
Shelly Lewis, Public Affairs Manager
Prepared by:
Peggy Koenig, Public Affairs Specialist
Contact:
Shelly Lewis, Public Affairs Manager
R-15-56
Meeting 15-07
March 25, 2015
AGENDA ITEM 6
AGENDA ITEM
Contract Extension for Mailing Services for FY2015-16
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to extend the contract for mailing services with Craftsmen
Printing for an additional amount not to exceed $38,000.
SUMMARY
Given the District’s excellent experience with the quality and professional services provided by
Craftsmen Printing (Craftsmen) to date, the General Manager recommends executing the
District’s option to extend the mailing services contract with Craftsmen for an additional year,
for an amount not to exceed $38,000. This one-year option was included as part of the
competitive proposal process that led to their selection in 2014. The upcoming FY2015-16
Budget includes sufficient funds for the contract extension.
DISCUSSION
The Public Affairs Department conducts a competitive proposal process for mailing services
every two years to select a firm that is reliable and efficient with mailing projects. A typical
mailing project is the labeling, handling, and mailing of the quarterly newsletter, Open Space
Views, to approximately 15,000 residents every three months. At times, the District may conduct
other large mailings for meeting notifications, special newsletters, etc. A competitive proposal
process for mailing services was conducted in 2014 for FY2014-15, which included the option to
extend the contract through FY2015-16 as long as contractor performance continued to meet
District needs and standards. On April 9, 2014 (see Report R-14-62), the Board authorized the
General Manager to contract with Craftsmen for an amount not to exceed $38,000 for FY2014-
15. The District now has the option to extend this contract for a second year through FY2015-16.
Over the last year, Craftsmen has delivered a high level of customer service and delivered
products in a timely manner. Given the District’s excellent experience with the quality of work
and professionalism provided by Craftsmen, the General Manager recommends a one-year
contract extension for FY2015-16 for an amount not to exceed $38,000. Prior to the end of this
next fiscal year, the competitive proposal process will need to be conducted again.
R-15-56 Page 2
FISCAL IMPACT
Funding for the mailing services contract has been included in the proposed FY2015-16 Public
Affairs budget ($25,000) and in other department budgets ($13,000) for special projects.
BOARD COMMITTEE REVIEW
Board Committee review is not required for this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA)
and no environmental review is required.
NEXT STEPS
If approved by the Board, the mailing services contract for FY2015-16 will be executed, and
Public Affairs will implement on an ongoing basis the mailing projects planned for the next
fiscal year.
Responsible Department Manager:
Shelly Lewis, Public Affairs Manager
Prepared by:
Peggy Koenig, Public Affairs Specialist
Contact person:
Same as above
R-15-57
Meeting 15-07
March 25, 2015
AGENDA ITEM 7
AGENDA ITEM
Contract Extension for Printing Services for FY2015-16
GENERAL MANAGER’S RECOMMENDATION
Authorize the General Manager to extend a contract for printing services with Craftsmen
Printing for an additional amount not to exceed $110,850.
SUMMARY
Given the District’s excellent experience with the quality and professional services provided by
Craftsmen Printing (Craftsmen) over the past year, the General Manager recommends executing
the District’s option to extend the printing services contract with Craftsmen for an additional
year, for an amount not to exceed $110,850. This one-year option was included as part of the
competitive proposal process that led to their selection in 2014. The upcoming FY2015-16
Budget includes sufficient funds for the contract extension.
DISCUSSION
The Public Affairs Department conducts a competitive proposal process for District printing
services every two years to select a firm that produces high quality and environmental friendly
products at a good value. Although the District emphasizes the green practice of using electronic
communication and recycling maps and brochures, certain items do require paper use. Examples
of the publications printed by Craftsmen include the following: the quarterly newsletter, Open
Space Views, brochures, maps, postcards, letterhead, and business cards.
A competitive proposal process was conducted in 2014 for FY2014-15, which included the
option to extend the contracts through FY2015-16 as long as contractor performance continued
to meet District needs and standards. On April 9, 2014 (see Report R-14-63), the Board
authorized the General Manager to contract with Craftsmen for an amount not to exceed
$110,850 for FY2014-15. The District now has the option to extend this contract for a second
year through FY2015-16. Based on experience working with Craftsmen over the past year,
Craftsmen has continued to provide high-quality products at a good value. Given that Craftsmen
has delivered a high level of customer service and continues to meet District needs and
standards, the General Manager recommends a one-year extension of the contract for FY2015-16
R-15-57 Page 2
for an amount not to exceed $110,850. Prior to the end of this next fiscal year, the competitive
proposal process will need to be conducted again.
FISCAL IMPACT
Funding for the printing services contract has been included in the proposed FY2015-16 Public
Affairs budget.
BOARD COMMITTEE REVIEW
Board Committee review is not required for this item.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA)
and no environmental review is required.
NEXT STEPS
If approved by the Board, the printing services contract for FY2015-16 will be executed, and
Public Affairs will implement on an ongoing basis the printing projects planned for the
upcoming fiscal year.
Responsible Department Manager:
Shelly Lewis, Public Affairs Manager
Prepared by:
Peggy Koenig, Public Affairs Specialist
Contact person:
Same as above
R-15-48
Meeting 15-07
March 25, 2015
AGENDA ITEM 8
AGENDA ITEM
Informational Presentation on San Mateo County’s Agricultural Workforce Housing Initiative
GENERAL MANAGER’S RECOMMENDATIONS
1. Receive an informational presentation by San Mateo County Supervisor, Don Horsley on the
San Mateo County Agricultural Workforce Housing Initiative.
2. Refer the County’s Farmworker Housing Rehabilitation Pilot Program to the Legislative,
Funding, and Public Affairs Committee to consider the District’s potential inclusion in the
Pilot Program and forward a recommendation to the full Board.
SUMMARY
As part of Agricultural Workforce Housing Initiative, San Mateo County Supervisor Don
Horsley’s office and the Department of Housing have created the Farmworker Housing
Rehabilitation Pilot Program (Pilot Program) to facilitate the rehabilitation/repair of farm labor
housing and the replacement of dilapidated mobile home units. Supervisor Horsley’s office is
interested in potentially partnering with the District as a public agency landowner on the San
Mateo coast to improve farm labor housing located on open space preserves. The partnership
would include funding from the County in the form of a no-interest forgivable loan. In turn, the
District would agree to use the housing for low income agricultural workers and to hold rental
payments at an agreed upon level for the duration of the loan. In addition to the District,
Supervisor Horsley’s office has approached Peninsula Open Space Trust and two coastal farmers
are also participating in the Pilot Program. At its completion, the County will assess the Pilot
Program to determine the feasibility of establishing a permanent program.
DISCUSSION
Availability of farm/ranch labor housing is essential to the long term viability of San Mateo
County agricultural operations. The condition of much of the available farm/ranch housing is
considered substandard by the County. This type of housing was originally built for seasonal,
single male farm/ranch workers. Today’s agricultural workforce is far less transient. The coast’s
growing season is extended due to nurseries that grow year-round and specialty crops, leading to
year-round occupancy of available housing. Many farm/ranch workers are now bringing their
families with them to establish residency, which increases use and general overcrowding of
R-15-48 Page 2
facilities. Both of these new trends in occupancy have accelerated the overall physical decline of
the County farm/ranch labor housing stock. Without significant leadership and an influx of
funding, this situation will likely deteriorate and may prompt regulatory agencies to shut down
housing for health and safety reasons, further reducing the housing stock and impacting the
viability of local agricultural uses.
In response to this key County-wide issue, Supervisor Horsley’s office has developed the
Agricultural Workforce Housing Initiative, which includes a two-pronged approach to address
farm/ranch worker housing. The first component of this Initiative is an Agricultural Workforce
Needs Assessment (Assessment) that is primarily focused on new housing. The second
component is the Farmworker Housing Rehabilitation Pilot Program (Pilot Program) that focuses
on the rehabilitation/repair of existing housing. The overall goal of the Initiative is to expand
housing opportunities for agricultural workers as well as preserve existing housing through
replacement and/or rehabilitation of current substandard housing. Funding for this program will
be provided by the County Department of Housing - Affordable Housing Fund and County
Measure A funds. These funds will generally be provided to housing stock owners in the form of
a no-interest forgivable loan. In turn, the owner would pledge to use the housing for low-income
agricultural workers and hold rental payments at an agreed level for the duration of the loan. The
commitments of the loan would be monitored by the County. The non-profit, Rebuilding
Together, is assisting with the rehabilitation/repair of housing where needed under this Pilot
Program.
As the District is a public agency landholder on the San Mateo coast, Supervisor Horsley’s office
approached the District to possibly partner in improving farm labor housing located on Coastside
open space preserves. Toward this same effort, Supervisor Horsley is also working with
Peninsula Open Space Trust (POST) and two private farmers. In May of 2014, District staff,
Supervisor Don Horsley, and Sarah Rosendahl toured the McDonald House near the Red Barn
(La Honda Creek), the ranch worker house at Sears Ranch Road (La Honda Creek) and the in-
law unit at October Farm (Purisima Creek) as representative examples of possible farm/ranch
worker housing. The McDonald House was considered too dilapidated for rehabilitation
whereas the October Farm in-law unit may qualify in the future. The ranch worker housing at
Sears Ranch Road met many of the requirements for the County’s Pilot Program and may be
worthy of Board consideration. The purpose of the informational presentation is to brief the
Board on a potential partnership opportunity and potential inclusion in the County’s Pilot
Program.
FISCAL IMPACT
No fiscal impact is anticipated from receiving this informational presentation.
BOARD COMMITTEE REVIEW
This item may be referred by the Board to the Legislative, Funding, and Public Affairs
Committee for review and recommendation.
R-15-48 Page 3
PUBLIC NOTICE
Public notice was provided as required by the Brown Act.
CEQA REVIEW
No compliance is required as this action is not a project under the California Environmental
Quality Act (CEQA).
NEXT STEPS
If approved by the Board, the General Manager will direct staff to work with the Legislative,
Funding, and Public Affairs Committee to evaluate the District’s inclusion in the County’s
Farmworker Housing Rehabilitation Pilot Program.
Responsible Department Manager:
Michael Williams, Real Property Manager
Prepared by:
Elaina Cuzick, Senior Real Property Agent
Contact person:
Same as above
R-15-46
Meeting 15-07
March 25, 2015
AGENDA ITEM 9A
AGENDA ITEM
Fiscal Year 2015-16 Action Plan and Budget
ACTION PLAN AND BUDGET COMMITTEE RECOMMENDATION
Adopt the Midpeninsula Regional Open Space District (District) Fiscal Year 2015-16 Action
Plan and Budget as proposed by the General Manager (Refer to Item B).
SUMMARY
The Proposed District Fiscal Year 2015-16 (FY2015-16) Action Plan and Budget reflects 157
action plan projects and a proposed budget of $55.8 million. The significant increase in the
number of projects and total budget over the prior year is largely attributable to Measure AA.
The proposed budget includes five new positions to support core functions and support systems,
and four new positions recommended as part of the Financial and Operational Sustainability
Model Study.
BACKGROUND
The ABC is tasked with reviewing the proposed annual District Action Plan and Budget to
ensure implementation of the Board’s policy direction, fiscal responsibility, and the allocation of
sufficient financial resources to accomplish the annual work plan. In doing so, the ABC also
ensures that the Action Plan and Budget are clearly linked, with the Action Plan informing the
budget allocations. In addition, the ABC reviews any pending ABC action items from the
previous year and identifies potential new items for inclusion in the following fiscal year.
DISCUSSION
Action Plan
During January and February 2015, the ABC met three times with the General Manager,
department managers, and various staff to review the proposed FY2015-16 Action Plan and
Budget. The proposed FY2015-16 Action Plan includes157 Key Projects, a significant increase
(64%) from the prior year’s 96 projects, and reflects the first full year of Measure AA project
implementation (41 projects). Additionally, the number of non-Measure AA projects also
increased and include projects focused on public outreach, staff facilities, information
technology, and administrative efficiencies, many of which are first tier high priority
implementation projects that are being recommended by the Financial and Organizational
Sustainability Model (FOSM) Study.
R-15-46 Page 2
To provide adequate capacity to accomplish these projects, the General Manager is proposing the
addition of nine new positions for FY2015-16, which would supplement the five added as part of
the FY2014-15 Midyear Budget. Even with the additional 14 positions, the FY2015-16 Action
Plan is very ambitious, especially with the parallel implementation of the FOSM
recommendations. The ABC recommends having the General Manager reassess the Action Plan
as the year progresses, and bring forward to the Board any recommended adjustments to align
the Action Plan with organizational capacity. While project completion is important, equally
important is implementing the FOSM recommendations so that the organization is optimally
structured to effectively deliver Measure AA projects. In addition, the ABC also recommends a
further streamlined Midyear Review that focuses more on providing a status update of the
approved Action Plan and Budget rather than including many new projects and initiatives with
associated budget adjustments.
Budget
The District Controller is projecting $36.31 million in property tax revenue, an increase of 7.6%
over the prior fiscal year, and is estimating $44.65 million from the first tranche of the Measure
AA general obligation bonds.
The Proposed FY2015-16 Budget totals $55.8 million, of which, $18.0 million in capital projects
and land acquisition is funded by Measure AA.
Key changes, by budget category, of the FY2015-16 Budget from FY2014-15 include:
Operating Budget – The operating budget is proposed to increase by $2.3 million to $21.2
million, partially offset by a $1.3 million reduction in staff costs covered by Measure AA.
The 12% increase primarily results from the addition of nine new positions (see below) and
the shift of over $500,000 from the capital to the operating budget, reflecting the increased
capitalization threshold.
Capital Budget – The capital budget of $10.4 million reflects a $5.5 million increase (113%)
due to Measure AA funding.
Land and Associated Costs – The proposed land budget totals $12.3 million, an increase of
$3.0 million (32%), almost all of which is funded by Measure AA.
Property Management – Due the significant water system and rental residences improvement
needs, the property management budget is proposed to increase by $325,000 (69%) to
$795,244.
Debt Service – The $11.1 million in debt service includes the District’s existing debt as well
as estimated interest payments on the first tranche of Measure AA bonds.
Positions
An additional nine positions are proposed for FY2015-16 to address a core function gap, to begin
implementing the new FOSM organizational structure, and/or to provide much needed support to
effectively manage the large ramp up of projects. The position titles are listed below and
descriptions can be found in the February 25, 2015 Board Report: Initial Review of the
Proposed Action Plan and Budget for FY2015-16 (R-15-33). The ABC confirmed the District’s
ability to sustain the cost increases related to these positions through its review of the
Controller’s revenue and cash flow projections.
Core Function Gap
1. Legislative and External Affairs Specialist
R-15-46 Page 3
FOSM Recommendation
2. Chief Financial Officer/administrative Services Director
3. Engineering and Construction Manager
4. Information Systems Division Manager
5. Special Projects Manager
Support Systems
6. Geographic Information Systems Specialist
7. Information Technology Specialist
8. Ranger
9. Supervising Ranger
BOARD COMMITTEE REVIEW
The information provided as part of this agenda item was reviewed by the ABC on January 29,
February 3, and February 5, 2015. This Agenda Report was also reviewed by the ABC.
FISCAL IMPACT
Approval of the proposed FY2015-16 Budget by the Board would authorize $55,764,246 to
accomplish the proposed FY2015-16 Action Plan.
PUBLIC NOTICE
Public notice was provided as required by the Brown Act. No additional notice is required.
CEQA COMPLIANCE
This proposed action is not a project under the California Environmental Quality Act (CEQA)
and no environmental review is required.
NEXT STEPS
If approved by the Board, the General Manager would begin implementing the FY2015-16
Action Plan and Budget effective April 1, 2015.
Responsible Department Manager:
Kate Drayson, Administrative Services Manager
Prepared by:
Kate Drayson, Administrative Services Manager
Contact: Action Plan and Budget Committee
Curt Riffle, Chair
Yoriko Kishimoto
Pete Siemens
R-15-44
Meeting 15-07
March 25, 2015
AGENDA ITEM 9B
AGENDA ITEM
Fiscal Year 2015-16 Action Plan and Budget
GENERAL MANAGER’S RECOMMENDATIONS
1. Adopt the Fiscal Year 2015-16 (FY2015-16) Action Plan, which includes numerous first tier
high priority implementation projects as recommended by the Financial and Operational
Sustainability Model (FOSM) Study to establish new and efficient business systems.
2. Adopt a Resolution approving the FY2015-16 Budget and Classification and Compensation
Plan.
3. Approve nine new positions, including four positions that reflect the first tier, high priority
organizational restructuring recommendations of the FOSM Study.
SUMMARY
The FY2015-16 Proposed Action Plan and Budget for the Midpeninsula Regional Open Space
District (District) is notably different from prior years, as this is the first time that Measure AA
projects are specifically identified. The Action Plan and Budget also include implementation of
the Financial and Operational Sustainability Model (FOSM) Study recommendations, regarding
which the Board of Directors (Board) received an update in a Study Session preceding
consideration of the Action Plan and Budget. In total, the FY2015-16 Action Plan contains 157
Key Projects, an increase of 64% over the FY2014-15 total of 96 projects. Likewise, the total
District budget is increasing by $11.9 million (27%), reflecting a $5.5 million (113%) increase in
capital projects due to Measure AA, as well as a $2.2 million (12%) increase in the operating
budget related to the addition of nine positions and the shift of several projects from the capital
to operating budget due to an increase in capitalization thresholds.
The FY2015-16 Action Plan and Budget reflect the District’s commitment to excellence and
responsiveness to the public. And, as in the past, the unpredictable reality of working in large-
scale natural areas where weather and access are limiting factors and working in a regulatory
environment where critical path decisions are often beyond the District’s control will continue to
impact project schedules. Additionally, this year the District is implementing a substantial
restructuring of the organization to make the delivery of services, including capital projects,
more efficient and transparent and this creates an additional increment of uncertainty in the short
term. However, as the year progresses and new organizational capacity takes hold, the District’s
ability to deliver on its mission of protection, restoration and access, will increase and will be
reported to assure the public that expectations are being addressed.
R-15-44 Page 2
DISCUSSION
This next fiscal year will be one marked with significant internal changes for the District based
on the FOSM Study recommendations as it makes important adjustments to the organizational
structure, institutes needed financial and operational systems, increases its emphasis in project
management and delivery, and allocates adequate administrative support to fulfill the
commitments made as part of Measure AA, while simultaneously meeting the District’s land
management and visitor services obligations. To this end, the proposed Action Plan and Budget
for FY2015-16 projects a substantial increase in both the number of total projects, and the total
budget as compared to the prior fiscal year. This increase signals the District’s commitment to
improve project delivery and complete more projects in the years to come in keeping with
promises made to the public.
The District’s annual Action Plan and Budget is initially reviewed by the Board each February
and brought back to the Board with any requested changes and last minute modifications, for a
second reading and final approval in March. The proposed FY2015-16 District Action Plan and
Budget was reviewed by the Board at its regular meeting on February 25, 2015 (R-15-33) with
no substantive changes requested by the Board. As of this time, the General Manager is
proposing the following two minor changes to the Action Plan, which are also presented in Track
Changes format in Attachment 2:
1. The addition of a new key project under the General Manager’s Office Action Plan:
Interagency Coordination on Outside Projects (no budget allocation; only staff time).
2. Text edits to the following four Planning projects:
La Honda Creek Sears Ranch Interim Parking Area and Trail Connections – to clarify
the project scope;
Mindego Hill Trail: Open to Public – Delete “True” in “True Ranch;”
Accessibility Plan Update – RFP scoping in Quarter (Q)2 instead of Q1;
District-wide Long Term Facilities Plan – Update the scope and schedule to
distinguish what would be internal staff work versus consultant services.
With the above-mentioned recommended changes, the proposed FY2015-16 Action Plan
contains 157 Key Projects, an increase of 61 projects, or 64%, over the FY2014-15 Action Plan,
of which 41, or 26%, are Measure AA projects.
The proposed FY2015-16 Budget is based on the revenue forecast by the District Controller in
February 2015. For FY2015-16, property tax revenues of $36.31 million are projected, and the
first tranche of the Measure AA Bonds, estimated at $44.65 million, is targeted to be received in
the July of 2015. The proposed FY2015-16 Budget totals $55.8 million and reflects the first full
year of Measure AA project implementation. The proposed FY2015-16 operating budget totals
$21,183,307 and reflects the addition of nine new positions as well as the shift of over $500,000
from the capital budget due to new capitalization thresholds. The capital budget increased by
113% over FY2014-15, reflects the emphasis in project delivery. Table 1 provides a summary of
key revenue and expenditure categories for FY2015-16.
Table 1: Proposed FY2015-16 Budget
Source of Funds
General Fund $37,290,296 67%
Measure AA $18,022,950 32%
R-15-44 Page 3
Grants $ 451,000 1%
Total Revenue $55,764,246 100%
Proposed Expenditure Budget
Operating Expenditures $21,183,307 38%
Capital Expenditures $10,414,311 19%
Land and Associated Costs $12,308,640 22%
Debt Service $11,142,744 20%
Property Management $ 795,244 1%
Total Expenditures $55,764,246 100%
In addition, as directed by the Board at the February 25 meeting, the Five-Year Capital
Improvement Program (CIP) has been replaced with a Three-Year CIP (Attachment 3).
Further details of the proposed budget are included in Exhibit A of the attached resolution, which
provides a summary of the District’s proposed FY2015-16 Budget, and Exhibit B which presents
the District’s proposed FY2015-16 Classification and Compensation Plan.
BOARD COMMITTEE
The Action Plan and Budget Committee reviewed the proposed FY2015-16 Budget on January
29, February 3, and February 5 and recommends approval by the full Board.
FISCAL IMPACT
Board approval of the proposed FY2015-16 Budget would authorize $55,764,246 in spending to
accomplish the work plan for the next fiscal year.
PUBLIC NOTICE
Public notice has been provided as required by the Brown Act. No additional public notice is
required.
CEQA COMPLIANCE
No compliance is required as this action is not a project under the California Environmental
Quality Act (CEQA). The Action Plan contains projects that will require further Board review
and approval, some of which may be subject to CEQA review. These projects will comply with
all CEQA requirements prior to proceeding as a normal part of the implementation process.
NEXT STEPS
The FY2015-16 Budget would take effect beginning April 1, 2015. Projects listed in the
FY2015-16 Action Plan would be implemented according to the schedules described in the
Action Plan.
Attachments:
1. Resolution Approving the FY2015-16 Budget
a. Exhibit A: Proposed FY2015-16 District Budget
b. Exhibit B: Proposed FY2015-16 District Classification and Compensation Plan
R-15-44 Page 4
2. Changes to the Proposed FY2015-16 Action Plan Changes
3. Changes to the Three-Year Capital Improvement Program
4. Adopted Fiscal Year 2015-16 District Action Plan and Budget
Prepared by:
Kate Drayson, Administrative Services Manager
Contact person:
Kate Drayson, Administrative Services Manager
RESOLUTION NO. 15-___
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2015-16
The Board of Directors of the Midpeninsula Regional Open Space District does resolve
as follows:
SECTION ONE. Adopt the budget for the Midpeninsula Regional Open Space District
for the Fiscal Year 2015-16 as set forth in Exhibit A attached hereto.
SECTION TWO. Approve amendment to the Position Classification and Compensation
Plan as set forth in Exhibit B attached hereto.
SECTION THREE. Monies are hereby appropriated in accordance with said budget.
* * * * * * * * * * * * * * * * * * * *
ASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open
Space District on ________, 2015, at a Regular Meeting thereof, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
Secretary
Board of Directors
President
Board of Directors
APPROVED AS TO FORM:
General Counsel
I, the Interim District Clerk of the Midpeninsula Regional Open Space District, hereby
certify that the above is a true and correct copy of a resolution duly adopted by the Board of
Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting
thereof duly held and called on the above day.
Interim District Clerk
ATTACHMENT 1
EXHIBIT A
Midpeninsula Regional Open Space District
Proposed Budget Summary
FY2015-16
2014-2015 2014-2015 2015-2016 Percentage
Adopted Mid-Year Proposed Change from 2014-15
Budget Budget Budget Mid-Year
I.Revenues
A.Tax Revenues 33,556,000 33,740,000 36,305,000 7.6%
B.Santa Clara County Parks Income 313,500 313,500 325,500 3.8%
C.Grant Income - Acquisition Grant 740,000 740,000 - -100.0%
Grant Income - Development Grant 884,000 884,000 451,000 -49.0%
D.Interest Income 265,000 265,000 145,000 -45.3%
E.Property Management-Rental Income 1,108,948 1,108,948 1,261,000 13.7%
F. Other Income 200,000 200,000 175,000 -12.5%
G.Land Donation 1,500,000 1,500,000 - -100.0%
TOTAL REVENUES 38,567,448 38,751,448 38,662,500 -0.2%
II.Change in Reserves (5,352,823) (5,218,823) (8,848,688) 69.6%
III.Expenditures
A.
1.Interest 5,748,505 5,748,505 6,707,015 16.7%
2.Principal 3,145,096 3,145,096 4,355,729 38.5%
Debt Service Subtotal 8,893,601 8,893,601 11,062,744 24.4%
B.Salaries
1.Board Appointees 460,488 460,488 443,585 -3.7%
2.General Manager Appointees 10,243,335 10,243,335 11,906,542 16.2%
3.Vacation Payout 67,351 67,351 80,500 19.5%
Salaries Subtotal 10,771,174 10,771,174 12,430,627 15.4%
C.Benefits 3,955,144 3,955,144 3,720,465 -5.9%
D.Director's Fees 29,000 29,000 26,000 -10.3%
Salaries and Benefits Subtotal 14,755,318 14,755,318 16,177,092 9.6%
Debt Service
EXHIBIT A
Midpeninsula Regional Open Space District
Proposed Budget Summary
FY2015-16
2014-2015 2014-2015 2015-2016 Percentage
Adopted Mid-Year Proposed Change from 2014-15
Budget Budget Budget Mid-Year
E.Services and Supplies 5,755,152 5,905,152 5,755,152 -2.5%
F.Fixed Assets
1.New & Prior Land Purchases 8,500,000 8,500,000 8,500,000 0.0%
2.Real Property Support Costs -
Appraisals, Title, Legal,
Engineering
969,000 939,000 969,000 3.2%
3.Structures and Improvements 4,203,000 4,023,000 4,203,000 4.5%
4.Field/Office Equipment 454,200 564,200 454,200 -19.5%
5.Vehicles 390,000 390,000 390,000 0.0%
Fixed Assets Subtotal 14,516,200 14,416,200 14,516,200 0.7%
TOTAL BUDGET 43,920,271 43,970,271 47,511,188 8.1%
Exhibit B:
Time
Minimum Maximum Minimum Maximum Minimum Maximum Base
Seasonal Open Space Technician 18.392 22.967 3,188 3,981 38,256 47,772 Part-time
Farm Maintenance Worker 25.263 31.546 4,379 5,468 52,548 65,616 Full-time
Open Space Technician*25.263 31.546 4,379 5,468 52,548 65,616 Full-time
Administrative Assistant 25.881 32.313 4,486 5,601 53,832 67,212 Full-time
Accounting Technician 27.167 33.929 4,709 5,881 56,508 70,572 Full-time
Human Resources Technician 27.167 33.929 4,709 5,881 56,508 70,572 Full-time
Lead Open Space Technician*27.854 34.783 4,828 6,029 57,936 72,348 Full-time
GIS Technician 27.854 34.783 4,828 6,029 57,936 72,348 Full-time
Volunteer Program Lead 27.854 34.783 4,828 6,029 57,936 72,348 Full-time
Risk Management Coordinator 28.529 35.631 4,945 6,176 59,340 74,112 Full-time
Senior Administrative Assistant 28.529 35.631 4,945 6,176 59,340 74,112 Full-time
Ranger 29.244 36.519 5,069 6,330 60,828 75,960 Full-time
Equipment Mechanic/Operator 29.244 36.519 5,069 6,330 60,828 75,960 Full-time
Public Affairs Program Coordinator 29.244 36.519 5,069 6,330 60,828 75,960 Full-time
Information Technology Technician 29.244 36.519 5,069 6,330 60,828 75,960 Full-time
Senior Accounting Technician 29.954 37.408 5,192 6,484 62,304 77,808 Full-time
Executive Assistant 30.704 38.348 5,322 6,647 63,864 79,764 Full-time
Real Property Specialist I 31.454 39.277 5,452 6,808 65,424 81,696 Full-time
Resource Management Specialist I 32.238 40.258 5,588 6,978 67,056 83,736 Full-time
Planner I 32.238 40.258 5,588 6,978 67,056 83,736 Full-time
Docent Program Manager 33.029 41.244 5,725 7,149 68,700 85,788 Full-time
Volunteer Program Manager 33.029 41.244 5,725 7,149 68,700 85,788 Full-time
Planner II 33.854 42.271 5,868 7,327 70,416 87,924 Full-time
Management Analyst I 33.854 42.271 5,868 7,327 70,416 87,924 Full-time
Accountant 33.854 42.271 5,868 7,327 70,416 87,924 Full-time
Resource Management Specialist II 35.538 44.388 6,160 7,694 73,920 92,328 Full-time
Public Affairs Specialist 35.538 44.388 6,160 7,694 73,920 92,328 Full-time
Community Outreach Specialist 35.538 44.388 6,160 7,694 73,920 92,328 Full-time
Training and Safety Specialist 37.315 46.604 6,468 8,078 77,616 96,936 Full-time
22
Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2015/2016 - Effective 4/1/2015
Last revised: 1/19/2015, 7/01/2014, 7/01/2013, 4/25/2013, 11/26/2012, 6/27/12, 4/01/12
Classification Title
Step Hourly Range $Monthly Range $Annual Range $
Range #
6
19
19
20
22
29
23
23
23
24
25
25
24
28
25
25
26
27
29
30
30
31
31
31
33
33
33
35
Exhibit B:
Time
Minimum Maximum Minimum Maximum Minimum Maximum BaseClassification Title
Step Hourly Range $Monthly Range $Annual Range $
Range #
6Real Property Specialist II 37.315 46.604 6,468 8,078 77,616 96,936 Full-time
Management Analyst II 37.315 46.604 6,468 8,078 77,616 96,936 Full-time
Supervising Ranger 37.315 46.604 6,468 8,078 77,616 96,936 Full-time
Maintenance, Construction &
Resource Supervisor 37.315 46.604 6,468 8,078 77,616 96,936 Full-time
Website Administrator 38.233 47.746 6,627 8,276 79,524 99,312 Full-time
Information Technology Administrator 38.233 47.746 6,627 8,276 79,524 99,312 Full-time
Planner III 41.146 51.381 7,132 8,906 85,584 106,872 Full-time
GIS Administrator 42.150 52.638 7,306 9,124 87,672 109,488 Full-time
Senior Real Property Specialist 42.150 52.638 7,306 9,124 87,672 109,488 Full-time
Senior Accountant 43.200 53.954 7,488 9,352 89,856 112,224 Full-time
Senior Management Analyst 43.200 53.954 7,488 9,352 89,856 112,224 Full-time
District Clerk 43.200 53.954 7,488 9,352 89,856 112,224 Full-time
Media Communications Supervisor 44.256 55.269 7,671 9,580 92,052 114,960 Full-time
Senior Resource Management
Specialist 44.256 55.269 7,671 9,580 92,052 114,960 Full-time
Area Superintendent 45.363 56.654 7,863 9,820 94,356 117,840 Full-time
Human Resources Supervisor 45.363 56.654 7,863 9,820 94,356 117,840 Full-time
Senior Planner 45.363 56.654 7,863 9,820 94,356 117,840 Full-time
Assistant General Counsel I 48.790 60.940 8,457 10,563 101,484 126,756 Full-time
Assistant General Counsel II 51.237 63.981 8,881 11,090 106,572 133,080 Full-time
Administrative Services Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Natural Resources Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Operations Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Planning Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Public Affairs Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Real Property Manager 55.137 68.862 9,557 11,936 114,684 143,232 Full-time
Assistant General Manager 67.021 83.706 11,617 14,509 139,404 174,108 Full-time
* OST will receive an additional 1% stipend for Class A or B license; Lead OST 1% for Class A.
35
35
35
43
35
36
36
39
40
41
40
41
41
42
42
43
43
51
51
59
46
48
51
51
51
51
Exhibit B:
Time
Minimum Maximum Minimum Maximum Minimum Maximum BaseClassification Title
Step Hourly Range $Monthly Range $Annual Range $
Range #
6Board Appointee Group
Compensation
Hourly
Salary
Monthly
Salary
Annual
Salary
Effective
Date
Last
Revised
General Manager $104.001 $18,027 $216,323 4/1/2014 2/12/2015
Controller - Part-time position $86.833 $15,051 $180,612 4/1/2014 2/12/2015
General Counsel $98.073 $16,999 $203,992 4/1/2014 2/12/2015
Exhibit B:
Time
Minimum Maximum Minimum Maximum Minimum Maximum Base
CFO/Admin. Services Director TBD TBD TBD TBD TBD TBD Full-time
Engineering/Construction Manager TBD TBD TBD TBD TBD TBD Full-time
GIS Specialist TBD TBD TBD TBD TBD TBD Full-time
Information Systems Manager TBD TBD TBD TBD TBD TBD Full-time
IT Specialist TBD TBD TBD TBD TBD TBD Full-time
Legislative/External Affairs Specialist TBD TBD TBD TBD TBD TBD Full-time
Special Projects Manager TBD TBD TBD TBD TBD TBD Full-time
Range #
Midpeninsula Regional Open Space District - CLASSIFICATION & COMPENSATION PLAN
Fiscal Year 2015/2016 - Effective 4/1/2015
Last revised: 1/19/2015, 7/01/2014, 7/01/2013, 4/25/2013, 11/26/2012, 6/27/12, 4/01/12
NEW CLASSIFICATIONS
NEW Classification Title
Step Hourly Range $Monthly Range $Annual Range $
TBD
TBD
TBD
TBD
TBD
TBD
TBD
ATTACHMENT 2: ACTION PLAN CHANGES
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: ORGANIZATIONAL MANAGEMENT
Priority 1
Begin FOSM
Implementation
Following completion of the FOSM
Study, organizational and process
changes will be implemented to
improve the District's delivery of its
mission and Measure AA projects.
To be determined once the FOSM report is completed
(February 2015).
TBD $100,000 OpEx - GF
Bond Oversight
Committee (BOC)
Formation and
Setup
Form the Bond Oversight
Committee to verify Measure AA
expenditures, and prepare new
members for their first year of work.
Announce BOC recruitment, place ads and
announcements on various media, receive and review
applications, schedule and conduct Board interviews,
schedule vote and appointment by the Board, schedule
oath of office, prepare District on-boarding binder,
conduct BOC orientation.
Q3 FY15-16:
recruitment process
Q4 FY15-16: BOC
selection and
orientation
$2,500 OpEx - GF
Budget
Development
Process
Prepare new budget spreadsheets
to assist Departments in preparing
the annual Budget/Capital
Improvement Plan.
Compile budget development spreadsheets from all
departments and assemble new system of integrated
spreadsheets for District-wide department use to
prepare the annual District Budget.
Q3 FY15-16 $0 OpEx - GF
Priority 2
Interagency
Coordination on
Outside Projects
Coordinate with outside agencies
on potential interagency projects.
Work with Board Committees to evaluate and consider
potential interagency projects and outside requests and
forward recommendations to the full Board. Current
proposals include:
1) Town of Portola Valley request for a realignment of
the Alpine Road Trail between Corde Madera School
and Los Trancos Road
2) San Mateo County LAFCo proposal to consider
conveyance of certain Los Trancos County Water
District surplus properties.
FY15-16 $0 OpEx - GF
GENERAL MANAGER
Key Project Purpose
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
GENERAL MANAGER - 1 of 1
ATTACHMENT 2: ACTION PLAN CHANGES
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
La Honda Creek
Sears Ranch
Interim Parking
Area and Trail
Connections
(MAA 5-4)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. This project is a
proposed MAA addition from the
Parking Lot list for new Capital
Project Manager (Public
Access).
Initiate scoping and planning of new connector trail.
Conduct minor grading and improvements for interim
staging area at Sears Ranch Road. Improvements
would include gates, fencing, map board and signage.
opening existing trails to public use, and Initiate scoping
of new connector trail.
TBD, based on hire
date of Capital
Project Manager
$107,000 CapEx - MAA
La Honda Creek
Red Barn Parking
Area and Trail
Connections
(MAA 5-5)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. Expedite opening
of La Honda Creek Open Space
Preserve with public access
connections to approx. five (5)
miles of Ridge Trail. This project
is a proposed MAA addition from
the Parking Lot list for new
Capital Project Manager (Public
Access).
Initiate design and engineering of public trail access and
parking area at Red Barn.
TBD, based on hire
date of Capital
Project Manager
$98,000 CapEx - MAA
Mindego Hill Trail -
Open to Public
(once grazing
infrastructure &
True ranch house
demo and
restoration
completed)
(MAA 9-4)
Provide public access to Mindego
Hill.
Develop and install signage and complete installation of
gates and fencing prior to opening Mindego Hill Trail to
the public. Trail can open once grazing operations
commitments to San Mateo County and the Farm
Bureau are fulfilled (see True ranch house remediation,
demolition, & restoration above).
Q2 Complete public
access
infrastructure
(gates, signs)
Open to public once
demo complete and
cattle on property
$67,000 CapEx - MAA
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ATTACHMENT 2: ACTION PLAN CHANGES
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER
Priority 1
Priority
Conservation Area
(PCA) Program
Participate in a regional planning
effort to establish high priority
conservation areas in the Bay area
(part of Plan Bay Area).
Prepare applications, maps and Board resolutions for
nominating new PCAs within Santa Clara and San
Mateo Counties. Outreach and coordinate with other
conservation partners and local jurisdictions. Submit
completed PCA applications to Association of Bay Area
Governments (ABAG).
Q1 Complete
applications and
Board Resolutions
and submit to
ABAG.
$0 OpEx - GF
Accessibility Plan
Update
Update the District's existing
accessibility plan.
Review the District's 1993 ADA policy and accessibility
plan, updated federal ADA guidelines and other new
regulatory requirements. Scope and prepare a RFP for
consultant to assist with development of updated
accessibilty plan. Initiate assessment and development
of accessibility plan update utilizing consultant
assistance.
Q1 Q2:
Scoping/RFP
Q2-Q4: Award of
contract for
Consultant; initiate
development of
Accessibility Plan
Update
$65,000 OpEx - GF
ATTACHMENT 2: ACTION PLAN CHANGES
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 1 (Cont'd)
District-wide Long-
Term Facilities
Plan
In light of anticipated staff growth
over the next 15-20 years to
implement Measure AA projects,
assess the state of existing staff
facilities and perform a feasibility
analysis of the facilities with the
highest priority needs. Work in
conjunction with short term actions
undertaken by Operations to
address immediate facility needs.
Prepare an Opportunities and Constraints Analysis and
Site Analysis of the four existing staff facilities to
analyze site capacity, threshold constraints, issues, and
potential conceptual solutions.
After Conduct staff analyses, prepare RFP for
consultant services to complete feasibility studies (re-
use, expansion, new construction, purchase, etc.) for
the highest priority facilities that will have the largest
immediate staff growth. Studies will include order of
magnitude costs.
While long term analyses and feasibility studies under
way, implement short term solutions to address
immediate facility needs.
Q1-Q2 Assemble
team internal staff
working group;
perform scoping
and initial site &
facility capacity
assessment; RFP
for consultant
services for
feasibility studies;
Award of Contract
for Consultant; Q3-
Q4 Finalize
assessment;
present to PNR Q4
Finalize
report/findings and
present to full
Board
$169,000 CapEx - GF
ATTACHMENT 3:
FY2015-16 Three-Year Capital Improvement Program Summary
FY2015-16 FY2016-17 FY2017-18 5-Year Total
12,286,670 4,959,158 15,671,139 32,916,967
2,700,000 2,263,000 2,022,500 6,985,500
5,251,000 9,423,000 4,694,000 19,368,000
2,068,999 1,700,000 16,731,000 20,499,999
1,299,281 893,291 2,384,445 4,577,016
23,605,950 19,238,449 41,503,084 84,347,482
FY2015-16 FY2016-17 FY2017-18 5-Year Total
Administration 7,692 171,200 164,000 0 0 164,000
Natural Resources 508,433 840,000 2,012,500 1,626,000 1,430,500 5,069,000
Operations 907,205 2,160,000 2,531,000 2,256,000 2,316,000 7,103,000
Planning 2,730,188 1,799,742 6,049,811 10,034,311 21,578,095 37,662,216
Real Property 50 23,000 539,999 350,000 500,000 1,389,999
Subtotal Capital Projects 4,153,568 4,993,942 11,297,310 14,266,311 25,824,595 51,388,215
Real Property - Land 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Subtotal Land Acquistion 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
District Summary
by Funding Source
FY2013-14
Actuals
FY2014-15
Midyear
Budget
FY2015-16 FY2016-17 FY2017-18 5-Year Total
Measure AA 0 6,718,822 18,022,950 14,523,449 21,562,084 54,108,482
General Fund 6,432,164 6,591,463 4,604,000 4,165,000 19,941,000 28,710,000
Hawthorn Fund 141,389 342,427 528,000 20,000 0 548,000
Grants 1,671,446 884,230 451,000 530,000 0 981,000
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
District Summary by Program
Total CIP
District Summary by Department FY2013-14
Actuals
FY2014-15
Midyear
Budget
Five-Year Capital Improvement Program
Five-Year Capital Improvement Program
Measure AA Project Reimbursed Staff Costs
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Vehicles, Equipment, Facilities, and Other
3/19/2015 3:26 PM
ATTACHMENT 3:
FY2015-16 Three-Year Capital Improvement Program Summary (Cont'd)
Measure AA Summary FY2015-16 FY2016-17 FY2017-18 5-Year Total
Land Acquisition and Preservation 11,283,670 3,459,158 14,171,139 28,913,967
Public Access and Education 3,978,000 9,028,000 3,969,000 16,975,000
Natural Resource Protection and Restoration 1,382,000 1,143,000 1,037,500 3,562,500
Project Reimbursed Staff Costs 1,299,281 893,291 2,384,445 4,577,016
Total Measure AA 17,942,951 14,523,449 21,562,084 54,028,483
General Fund Summary FY2015-16 FY2016-17 FY2017-18 5-Year Total
Land Acquisition and Preservation 1,003,000 1,500,000 1,500,000 4,003,000
Public Access and Education 1,273,000 395,000 725,000 2,393,000
Natural Resource Protection and Restoration 1,318,000 1,120,000 985,000 3,423,000
Vehicles, Equipment, Facilities, and Other 2,068,999 1,700,000 16,731,000 20,499,999
Total Measure AA 5,662,999 4,715,000 19,941,000 30,318,999
TOTAL CIP 23,605,950 19,238,449 41,503,084 84,347,482
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Administration
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Vehicles, Equipment, Facilities, and Other 164,000 0 0 164,000
Total Capital Budget $164,000 $0 $0 $164,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
Document Management System (DMS) Implementation 100,000 0 0 100,000
IAFS HR Modules Implementation & DMS Interface 64,000 0 0 64,000
Total Vehicles, Equipment, Facilities, and Other $164,000 $0 $0 $164,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
3 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Natural Resources
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 1,587,000 1,408,000 1,205,500 4,200,500
Measure AA Project Reimbursed Staff Costs 425,500 218,000 225,000 868,500
Total Capital Budget $2,012,500 $1,626,000 $1,430,500 $5,069,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 1-1: Miramontes Ridge: Agricultural Well 0 0 85,500 85,500
MAA 3-3: Purisima Creek Redwoods: Grazing Infrastructure 0 97,000 31,000 128,000
MAA 4-2: ECdM Creek Watershed Protection Program: Final Phase 157,000 0 0 157,000
MAA 4-3: ECdM Creek Watershed Protection Program: Re-assess & Implement 36,000 59,000 42,000 137,000
MAA 5-2: Upper La Honda Creek: Grazing Infrastructure 285,000 396,000 0 681,000
MAA 7-2: La Honda Creek: Fisheries Restoration Roads 503,000 0 0 503,000
MAA 7-3: La Honda Creek: Fisheries Restoration Apple Orchard 0 20,000 0 20,000
MAA 7-4: La Honda Creek: Fisheries Restoration Event Center 28,000 0 0 28,000
MAA 7-5: La Honda Creek: Grazing Infrastructure 132,000 272,000 0 404,000
MAA 9-1: Russian Ridge: Grazing Infrastructure 91,000 0 0 91,000
MAA 9-3: Russian Ridge: Pond Improvements 0 101,000 405,000 506,000
MAA 20-1: South Bay Foothills: Wildlife Passage Improvements 120,000 168,000 282,000 570,000
Subtotal: Measure AA Projects 1,352,000 1,113,000 845,500 3,310,500
Alpine Road Salamander Undercrossing 25,000 25,000 150,000 200,000
Big Dipper Ranch Water Infrastructure 10,000 0 0 10,000
Prescribed Fire Program Development 100,000 150,000 0 250,000
Restoration Forestry Demonstration Project 60,000 95,000 185,000 340,000
Tunitas Creek Water Infrastructure 15,000 0 0 15,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 235,000 295,000 360,000 890,000
Total Natural Resource Protection and Restoration $1,587,000 $1,408,000 $1,205,500 $4,200,500
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
4 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Natural Resources
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 125,500 118,000 125,000 368,500
Construction 300,000 100,000 100,000 500,000
Total Reimbursed MAA Staff Costs $425,500 $218,000 $225,000 $868,500
Total: Measure AA Projects $1,777,500 $1,331,000 $1,070,500 $4,179,000
Total: Non-Measure AA Projects $235,000 $295,000 $360,000 $890,000
Grand Total: All Capital Projects $2,012,500 $1,626,000 $1,430,500 $5,069,000
Project FY2015-16 FY2016-17 FY2017-18 5-Year Total
Fisheries Restoration Grant Program - La Honda Creek Roads $231,000 $0 $0 $231,000
Total Grant Income $231,000 $0 $0 $231,000
Total Capital Projects, net of Grant Income $1,781,500 $1,626,000 $1,430,500 $4,838,000
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
5 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Operations
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 390,000 800,000 600,000 1,790,000
Public Access and Education 910,000 350,000 700,000 1,960,000
Vehicles, Equipment, Facilities, and Other 1,171,000 1,046,000 956,000 3,173,000
Measure AA Project Reimbursed Staff Costs 60,000 60,000 60,000 180,000
Total Capital Budget $2,531,000 $2,256,000 $2,316,000 $7,103,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
Paulin and Houhgton Demolitions 390,000 0 0 390,000
Demolition and Clean up of Abandoned Structures [Foothillls]0 400,000 200,000 600,000
Demolition and Clean up of Abandoned Structures [Skyline]0 400,000 400,000 800,000
Total Natural Resource Protection and Restoration $390,000 $800,000 $600,000 $1,790,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 3-4: Harkins Bridge Replacement 500,000 0 0 500,000
MAA 17-4: Stevens Creek Footbridges 200,000 0 0 200,000
Subtotal: Measure AA Projects 700,000 0 0 700,000
Footbridge Replacements 0 200,000 200,000 400,000
Install Automated Gates at Fremont Older 40,000 0 0 40,000
Lower Purisima Creek Preserve Restroom Replacement 70,000 0 0 70,000
Vehicle Bridge Replacement 0 150,000 500,000 650,000
Preserve Entrance Signage Upgrades 100,000 0 0 100,000
Subtotal: Non-Measure AA Projects 210,000 350,000 700,000 1,260,000
Total Public Access and Education $910,000 $350,000 $700,000 $1,960,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
Computerized Maintenance Management System 50,000 0 0 50,000
Equipment 316,000 376,000 376,000 1,068,000
SFO HVAC Closeout 50,000 0 0 50,000
Stopgap Operations Facilities (Trailers)50,000 0 0 50,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
6 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Operations
Vehicles, Equipment, Facilities, and Other (Cont'd)FY2015-16 FY2016-17 FY2017-18 5-Year Total
Skyline Facility Improvements - Install automated gate at SFO 75,000 0 0 75,000
Skyline Facility Improvements - Repave Driveway 60,000 0 0 60,000
Skyline Water Tank Rehabilitation 65,000 0 0 65,000
Vehicles - Administrative 35,000 100,000 110,000 245,000
Vehicles - Maintenance 270,000 270,000 220,000 760,000
Vehicles - Patrol 200,000 300,000 250,000 750,000
Total Vehicles, Equipment, Facilities, and Other $1,171,000 $1,046,000 $956,000 $3,173,000
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 40,000 40,000 40,000 120,000
Construction 20,000 20,000 20,000 60,000
Total Reimbursed MAA Staff Costs $60,000 $60,000 $60,000 $180,000
Total: Measure AA Projects $760,000 $60,000 $60,000 $880,000
Total: Non-Measure AA Projects $1,771,000 $1,396,000 $1,656,000 $4,433,000
Grand Total: All Capital Projects $2,531,000 $1,456,000 $1,716,000 $5,313,000
PART II: DEPARTMENT DETAIL (Cont'd)
7 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Planning
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 723,000 55,000 217,000 995,000
Public Access and Education 4,341,000 9,073,000 3,994,000 17,408,000
Vehicles, Equipment, Facilities, and Other 194,000 304,000 15,275,000 15,773,000
Measure AA Project Reimbursed Staff Costs 791,811 602,311 2,092,095 3,486,216
Total Capital Budget $6,049,811 $10,034,311 $21,578,095 $37,662,216
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 22-1: Sierra Azul Hendrys Creek Restoration 30,000 30,000 192,000 252,000
Subtotal: Measure AA Projects 30,000 30,000 192,000 252,000
Russian Ridge Mindego Ranch Remediation, Demo, Restoration; Water System 363,000 0 0 363,000
Water Rights 1 305,000 0 0 305,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 693,000 25,000 25,000 743,000
Total Natural Resource Protection and Restoration $723,000 $55,000 $217,000 $995,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 2-1: Cooley Landing Interpretive Facilities & Infrastructure Design & Implementation
(Partnership with East Palo Alto)856,000 936,000 0 1,792,000
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permitting & Implementation 137,000 416,000 41,000 594,000
MAA 4-4: El Corte de Madera Creek Oljon Trail Permitting & Implementation (Phases II - IV)32,000 172,000 0 204,000
MAA 5-4: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections 107,000 43,000 196,000 346,000
MAA 5-5: La Honda Creek: Red Barn Parking Area and Trail Connections 98,000 115,000 1,179,000 1,392,000
MAA 9-4: Russian Ridge Mindego Trail 67,000 0 0 67,000
MAA 9-5: Russian Ridge Trail Improvements to Council Circle 10,000 0 0 10,000
MAA 11-1: Rancho San Antonio New Trails to connect Quarry Trail to Black Mountain Trail 8,000 116,000 162,000 286,000
MAA 20-2: Hwy 17 Bay Area Ridge Trail Crossing Feasibility 62,000 342,000 136,000 540,000
MAA 21-4: Bear Creek Stables Site Plan and CEQA 86,000 207,000 1,323,000 1,616,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
8 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Planning
Public Access and Education (Cont'd)FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 21-5: Bear Creek Redwoods Public Access (Phase 1 Implementation)293,000 1,093,000 919,000 2,305,000
MAA 21-6: Bear Creek Redwoods Alma College Site Rehabilitation Plan and CEQA 270,000 50,000 0 320,000
MAA 23-2: Sierra Azul: Bridges for Mt Umunhum Trail Implementation 95,000 95,000 4,000 194,000
MAA 23-4: Sierra Azul: Summit Restoration (Phase I)611,000 2,577,000 8,000 3,196,000
MAA 23-5: Sierra Azul: Mt Umunhum Guadalupe Creek Overlook & Bridges 213,000 7,000 0 220,000
MAA 23-6: Sierra Azul: Mt Umunhum Road Design and Construction 333,000 2,859,000 1,000 3,193,000
Subtotal: Measure AA Projects 3,278,000 9,028,000 3,969,000 16,275,000
Bear Creek Redwoods Preserve Plan Development, CEQA and Ponds Assessment (formerly
MAA 21-2, supports other MAA projects)273,000 0 0 273,000
El Sereno Dog Access Scoping & Implementation 47,000 0 0 47,000
Fremont Older Staging Area Public Safety Improvements 260,000 0 0 260,000
Mt Umunhum Radar Tower Repairs 115,000 0 0 115,000
Windy Hill Hawthorn Historic Complex: Partner Selection & Site Development 343,000 20,000 0 363,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 1,063,000 45,000 25,000 1,133,000
Total Public Access and Education $4,341,000 $9,073,000 $3,994,000 $17,408,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
District-wide Long-term Facilities Plan 169,000 279,000 0 448,000
District-wide Long-term Facilities Plan Implementation (AO, 1 Field Office)0 0 15,250,000 15,250,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Total Vehicles, Equipment, and Other $194,000 $304,000 $15,275,000 $15,773,000
PART II: DEPARTMENT DETAIL (Cont'd)
9 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Planning
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 505,811 411,311 377,095 1,294,216
Construction 286,000 191,000 1,715,000 2,192,000
Total Reimbursed MAA Staff Costs $791,811 $602,311 $2,092,095 $3,486,216
Total: Measure AA Projects $4,099,811 $9,660,311 $6,253,095 $20,013,216
Total: Non-Measure AA Projects $1,950,000 $374,000 $15,325,000 $17,649,000
Grand Total: All Capital Projects $6,049,811 $10,034,311 $21,578,095 $37,662,216
Project FY2015-16 FY2016-17 FY2017-18 5-Year Total
Mt Um Environmental Restoration & Public Access (State Coastal Conservancy)$20,000 $530,000 $0 $550,000
Bay Trail - (Santa Clara County grant)$200,000 $0 $0 $200,000
Total Grant Income $220,000 $530,000 $0 $750,000
Total Capital Projects, net of Grant Income $5,829,811 $9,504,311 $21,578,095 $36,912,216
1 Staff anticipates there will be additional budget for this project but at this time there is not sufficient information for project cost estimates beyond FY15-16.
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
10 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Real Property
Land Acquisition and Preservation 12,286,670 4,959,158 15,671,139 32,916,967
Vehicles, Equipment, Facilities, and Other 539,999 350,000 500,000 1,389,999
Measure AA Project Reimbursed Staff Costs 21,970 12,980 7,350 42,300
Total Capital Budget $12,848,639 $5,322,138 $16,178,489 $34,349,266
Land Acquisition and Preservation FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permits & Implementation 78,000 0 0 78,000
MAA 3-1: Lot Line Adjustment / Property Transfer Purisima Uplands 816,500 20,000 0 836,500
MAA 3-2: Site Clean-up and Soil Remediation Purisima Uplands 126,665 140,714 0 267,379
MAA 4-1: El Corte de Madera Creek Land Conservation 0 0 6,092,525 6,092,525
MAA 5-1: La Honda Creek Upper Area Land Conservation 811,000 423,000 712,000 1,946,000
MAA 7-1: Event Center and Apple Orchard Purchase 6,087,677 0 0 6,087,677
MAA 8-1: La Honda Creek/Russian Ridge Land Conservation 302,500 1,545,000 2,032,000 3,879,500
MAA 10-2: Alpine Road and Drainage Improvements - MOU 35,000 0 5,085,641 5,120,641
MAA 17-1: Upper Stevens Creek 333,906 0 0 333,906
MAA 21-1: Bear Creek Redwoods - Moody Gulch 122,500 36,460 48,960 207,920
MAA 22-2: Sierra Azul Cathedral Oaks 650,000 0 0 650,000
MAA 23-1: Sierra Azul Mt Um Trail and Property Rights 1,511,922 0 0 1,511,922
MAA 24-1: Sierra Azul Rancho de Guadalupe Land Conservation 0 1,059,500 200,013 1,259,513
MAA 25-1: Sierra Azul Loma Prieta Land Conservation 408,000 234,484 0 642,484
MAA New Land Conservation Opportunities 0 0 0 0
Subtotal: Measure AA Projects 11,283,670 3,459,158 14,171,139 28,913,967
1405 Skyline Blvd, Improvements (INE Property)50,000 0 0 50,000
5755 Alpine Road, Remodel (Silva Property)160,000 0 0 160,000
New Land Conservation Purchases 793,000 1,500,000 1,500,000 3,793,000
Subtotal: Non-Measure AA Projects 1,003,000 1,500,000 1,500,000 3,793,000
Total Land Acquisition and Preservation $12,286,670 $4,959,158 $15,671,139 $32,706,967
PART II: DEPARTMENT DETAIL
PART I: DEPARTMENT SUMMARY
11 3/19/2015 3:26 PM
ATTACHMENT 3:
Three-Year Capital Improvement Program:
Real Property
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 21-3: Bear Creek Redwoods - Water Infrastructure Improvements 79,999 0 0 79,999
Subtotal: Measure AA Projects 79,999 0 0 79,999
16075 Overlook Dr. Foundation Stabilization 75,000 0 0 75,000
McDonald Ranch, POD 17 Water Line Replacement 125,000 0 0 125,000
Driscoll Ranch, POD 36 Water Line Replacement 75,000 0 0 75,000
Windy Hill Alpine Road Residence 185,000 0 0 185,000
Facilities Improvements 0 350,000 500,000 850,000
Subtotal: Non-Measure AA Projects 460,000 350,000 500,000 1,310,000
Total Vehicles, Equipment, Facilities, and Other $539,999 $350,000 $500,000 $1,389,999
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 21,970 12,980 7,350 42,300
Total Reimbursed MAA Staff Costs $21,970 $12,980 $7,350 $42,300
Total: Measure AA Projects $11,385,639 $3,472,138 $14,178,489 $29,036,266
Total: Non-Measure AA Projects $1,463,000 $1,850,000 $2,000,000 $5,103,000
Grand Total: All Capital Projects $12,848,639 $5,322,138 $16,178,489 $34,139,266
PART II: DEPARTMENT DETAIL (Cont'd)
12 3/19/2015 3:26 PM
ATTACHMENT 4:
Adopted Fiscal Year 2015-16
District
Action Plan and Budget
ADOPTED FISCAL
YEAR 2015-16
DISTRICT ACTION
PLAN AND BUDGET
SECTION I:
PROPOSED
FISCAL YEAR 2015-16
DISTRICT ACTION PLAN
PROPOSED FISCAL YEAR 2015-16 ACTION PLAN
The annual District Action Plan forms the fiscal year work program and includes all of the projects and
key initiatives that the District will pursue and for which it will dedicate staff and financial resources.
With the approval of the Measure AA by the voters in June 2014, this next fiscal year represents the first
full year of Measure AA project funding. Significant staff resources have been redeployed to focus
public access, land preservation, and environmental restoration projects, including Measure AA-funded
capital projects. The proposed Fiscal Year (FY) 2015-16 Action Plan contains a total of 157 projects, of
which 41, or 26%, are eligible for Measure AA reimbursement. The total number of Action Plan Key
Projects increased by 63% (60 projects) from the prior year, which reflects the District’s aggressive
emphasize on project delivery.
DESCRIPTION
The District’s annual Action Plan identifies all of the key projects and initiatives that the District will work
on for the upcoming year. The Action Plan projects are grouped into one of the following programs:
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Public Outreach
Vehicles, Equipment, Facilities, and Other
Administrative Support
The scope, schedule, budget, and funding source for each project are described in the Action Plan to
inform the Board and public about the details of the work program and anticipated milestones, and
assist staff with project tracking and management. The Action Plan is cross referenced to the budget
and provides the project detail to explain the total anticipated expenditures and budget allocations. The
project costs shown in the Action Plan reflect the direct project costs; staffing costs are shown as part of
the salaries and benefits budget.
Action Plan projects are further categorized as Priority 1 or 2 based on the following criteria:
Priority 1 Projects
Associated with an imminent legal or binding commitment
Are grant/Measure AA-funded and have a funding deadline
Address a public health and/or safety concern
Provide an immediate opportunity to protect or mitigate a threat to regional biodiversity
Add internal efficiencies to expedite project delivery
Are time-sensitive, such as imminent deadlines/need, ready partners, ready opportunity
Provide greatest beneficial impact to achieving the District’s Strategic Plan goals:
Goal 1 – Promote, establish and implement a common conservation vision with partners
Goal 2 – Connect people to open space and a regional vision
Goal 3 – Strengthen organizational capacity to fulfill the mission
Priority 2 Projects
No imminent deadlines or other time-sensitive requirements
Enhance organizational effectiveness and support strategic plan goals to a lesser level
Facilitate future partnerships
Section I - Page 1
Finally, the funding source for each project is indicated with the following abbreviations:
OpEx-GF: Operating Budget – General Fund
OpEx-Hwth: Operating Budget – Hawthorn Fund
CapEx-GF: Capital Budget – General Fund
CapEx-Hwth: Capital Budget – Hawthorn Fund
CapEx-MAA: Capital Budget – Measure AA
FY2015-16 PROPOSED ACTION PLAN
The voter-approved Measure AA Expenditure Plan serves to guide the District’s capital program to
increase public access to District lands, preserve additional land, and restore the natural resources and
protect wildlife habitats. The Action Plan includes these Measure AA projects, non-Measure AA capital
projects, such as Tier 2 Vision Plan projects and staff facility improvements, as well as non-capital
projects. A tally of the FY2015-16 Action Plan Key Projects by function and funding source is provided in
Table 1 below.
Table 1: FY2015-16 Action Plan Projects by Function
The following pages present the District’s FY2015-16 Proposed Action Plan by department and provide
detail regarding the Key Projects.
MAA Funded Non-MAA
Funded Total
10 4 14
6 18 24
25 21 46
0 14 14
0 17 17
0 42 42
41 116 157
Function
Public Outreach
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Vehicles, Equipment, Facilities and Other
Administrative and Other
TOTAL PROJECTS
Section I - Page 2
ATTACHMENT 1
FY 2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: INFORMATION TECHNOLOGY
Priority 1
Board Room PA
System
Replacement
PA System Upgrade for Board
Room to replace aging system and
inconsistent performance.
Hire a contractor to replace Board Room PA/recording
system.
Q3 FY15-16 $20,000 OpEx - GF
Client software
upgrades
Upgrade Microsoft Office Suite of
software. Required for continued
usage of add-ins and software
support.
Upgrade Microsoft Office Suite to Office 15/16 when
released. Requires building and testing of image.
Q3/Q4 FY15-16 $57,270 OpEx - GF
Document
Management
System
Implementation
Procure and implement a digital
storage solution for District
documents and records.
Acquisition/installation of a document management
system. The scope includes interface with IAFS for the
systematic uploading of invoices and contracts.
Q2 FY15-16 $100,000 CapEx - GF
Field Office IT
Equipment
Replacement
Replace aging computer hardware
(6+ yrs).
Reconfigure workstation area amd replace aging IT
equipment for each field office.
Q1 FY15-16 $10,800 OpEx - GF
Information
Technology (IT)
Strategic Plan
Develop a 5-year District-wide IT
Strategic Plan to effectively fullfill
the District's mission, policies, and
goals.
Hire consultant to evaluate current IT technology and
systems and prepare a 5-year strategic business plan to
guide immediate and upcoming IT needs that considers
process improvements, business continuity/disaster
recovery as well as current and future
technology/legal/safety requirements.
Q3 FY15-16 $50,000 OpEx - GF
Priority 2
District-wide
Intranet
Provide a more efficient and
effective mode of sharing
information with employees.
Design intranet site interface and determine and
develop content. Pilot launch in Administration and
Operations.
Q1 FY15-16 $0 OpEx - GF
Field Office IT
Infrastructure
Upgrades
IT infrastructure upgrades for Field
Offices.
Complete FFO and SFO server/client updates, includes
setting up domain active directory services, roaming
profiles, and file storage improvements.
Q2/Q3 FY15-16 $2,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
ADMINISTRATION
Key Project Purpose
Project Description
ADMINISTRATION - 1 of 2Section I - Page 3
ATTACHMENT 1
FY 2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
ADMINISTRATION
Key Project Purpose
Project Description
PROGRAM: FINANCIAL MANAGEMENT
Priority 1
Issue General
Obligation Bond
for Measure AA
Prepare for and issue General
Obligation (GO) Bonds.
Work with bond counsel, underwriter, and Trustee to
issue the District's first tranche of Measure AA GO
Bonds.
Q1 FY15-16 Included in
bond issuance
OpEx - GF
Integrated
Accounting and
Financial System -
Phase II
Replace the obsolete Fundware
system and provide the District with
more robust financial planning,
analysis and forecasting
capabilities
Implementation/rollout of the HR modules and possibly
electronic timecards. Consultant-led analysis of
District's current business processes in IAFS for
possible improvement and streamlining.
Q3 FY15-16 $38,000 CapEx - GF
Priority 2 - None
PROGRAM: HUMAN RESOURCES
Priority 1
Telecommuting
and Remote
Access Policy
Consider the feasibility of
telecommuting to allow District
employees to work remotely.
Research the feasibility of creating policies and
procedures to allow employee access to the District
computer network to work remotely.
Q1 FY15-16 $0 OpEx - GF
Priority 2
Performance
Planning and
Evaluation
Process and
Forms
Provide a more streamlined and
meaningful employee performance
evaluation process.
Develop new process and prepare new forms to
conduct performance evaluations for office and field
staff.
FY15-16 $5,000 OpEx - GF
Training Database Update Database functionality to
meet current informational needs.
Work with consultant to add multiple user access, more
reports, and more data fields to database.
Q1 FY15-16 $1,000 OpEx - GF
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
AO3 Office Space Prepare new leased office space at
AO3 to accommodate staff growth.
Remodel new leased office space and purchase and
install furniture and IT network.
Q1 FY15-16 $55,000 OpEx - GF
Priority 2 - None
ADMINISTRATION - 2 of 2Section I - Page 4
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: LITIGATION
Priority 1
ECdM Staging
Area Cost-
Recovery
Attempt to recover costs from
ECdM Staging Area drainage
failures.
Work with the Planning Department to seek recovery
costs.
TBD Budget of
$75,000
carried in
Planning Dept
OpEx - GF
Mt Umunhum
Road Access
Rights
Obtain legal rights needed for
planned road access.
Work with Real Property to successfully conclude
negotiated purchase, or litigate to perfect or acquire
needed road rights.
TBD Budget of
$100,000
carried in Real
Property
Department.
OpEx - GF
Priority 2 - None
PROGRAM: RISK MANAGEMENT
Priority 1 - None
Priority 2
Integration of
Insurance
Requirements into
IAFS
To ensure Purchase Orders with no
contract carry appropriate
insurance coverage.
Pursue the feasibility of integration of indemnification
and insurance requirements into IAFS for Purchase
Orders, in conformance with CJPIA’s recommendations.
Q2 Discussion with
Accounting, NW; Q4
determination made if
integration doable; if so,
plan incorporated
$0 OpEx - GF
PROGRAM: ADMINISTRATIVE SUPPORT
Priority 1
Records Retention
Update
Update the Records Retention
Policies and Practices, particularly
as applies to email.
Research and update Records Retention schedule and
develop policy.
Q4 FY15-16 $0 OpEx - GF
Priority 2 - None
GENERAL COUNSEL
Key Project Purpose
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
GENERAL COUNSEL - 1 of 1Section I - Page 5
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PROGRAM: ORGANIZATIONAL MANAGEMENT
Priority 1
Begin FOSM
Implementation
Following completion of the FOSM
Study, organizational and process
changes will be implemented to
improve the District's delivery of its
mission and Measure AA projects.
To be determined once the FOSM report is completed
(February 2015).
TBD $100,000 OpEx - GF
Bond Oversight
Committee (BOC)
Formation and
Setup
Form the Bond Oversight
Committee to verify Measure AA
expenditures, and prepare new
members for their first year of work.
Announce BOC recruitment, place ads and
announcements on various media, receive and review
applications, schedule and conduct Board interviews,
schedule vote and appointment by the Board, schedule
oath of office, prepare District on-boarding binder,
conduct BOC orientation.
Q3 FY15-16:
recruitment process
Q4 FY15-16: BOC
selection and
orientation
$2,500 OpEx - GF
Budget
Development
Process
Prepare new budget spreadsheets
to assist Departments in preparing
the annual Budget/Capital
Improvement Plan.
Compile budget development spreadsheets from all
departments and assemble new system of integrated
spreadsheets for District-wide department use to
prepare the annual District Budget.
Q3 FY15-16 $0 OpEx - GF
Priority 2
Interagency
Coordination on
Outside Projects
Coordinate with outside agencies
on potential interagency projects.
Work with Board Committees to evaluate and consider
potential interagency projects and outside requests and
forward recommendations to the full Board. Current
proposals include:
1) Town of Portola Valley request for a realignment of
the Alpine Road Trail between Corde Madera School
and Los Trancos Road
2) San Mateo County LAFCo proposal to consider
conveyance of certain Los Trancos County Water
District surplus properties.
FY15-16 $0 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
GENERAL MANAGER
Key Project Purpose
Project Description
GENERAL MANAGER - 1 of 1Section I - Page 6
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
NATURAL RESOURCE PROTECTION AND RESTORATION
Priority 1
Upper La Honda
Creek Grazing
Infrastructure
(MAA 5-2)
Complete fencing and water system
upgrades to implement
conservation grazing program.
Develop plans for fencing and water system to complete
grazing infrastructure within Pasture 4 area of Upper La
Honda Creek OSP (McDonald Ranch) and hire contractor
to complete construction.
Q3 Field reviews
and develop bid
documents.
Q4 Complete
construction.
$285,000 CapEx - MAA
La Honda Creek
Endangered
Wildlife Protection
(MAA 7-4)
Restore coho salmon and
steelhead habitat within San
Gregorio Creek at the Event Center
parcel of La Honda Creek OSP.
Working with partners (San Mateo County Resource
Conservation District, Peninsula Open Space Trust),
complete field reviews and review preliminary through
final engineered designs.
Q4 Complete field
reviews and design
review.
Q1 FY2015-16,
contract for
payment.
$28,000 CapEx - MAA
La Honda Creek
Grazing
Infrastructure
(MAA 7-5)
Complete fencing, water system,
and corral upgrades to implement
conservation grazing program.
Develop plans for corral rebuild within Driscoll Ranch
area of La Honda Creek OSP (McDonald Ranch),
including necessary additional fencing and water system
infrastructure and hire contractor to complete
construction.
Q1 Complete field
reviews and
develop bid
documents.
Q2 Complete
construction.
$132,000 CapEx - MAA
Russian Ridge
Grazing
Infrastructure
(MAA 9-1)
Complete fencing upgrades to
implement conservation grazing
program.
Develop plans for fencing to complete grazing
infrastructure within former Mindego Ranch area of
Russian Ridge OSP and hire contractor to complete
construction.
Q1 Complete field
reviews and
develop bid
documents.
Q2 Complete
construction.
$91,000 CapEx - MAA
Wildlife Passage
Improvements:
Highway 17
(MAA 20-1)
Improve wildlife movement across
State Highway 17 in Santa Clara
County near Lexington Reservoir.
Working with partners (CalTrans, Peninsula Open Space
Trust, Santa Clara County Parks), complete conceptual
design for wildlife crossing structure.
Q2 Prepare RFP
and hire contractor.
Q3 Complete
conceptual design.
$120,000 CapEx - MAA
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCES - 1 of 7Section I - Page 7
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Mindego Ranch
Aquatic Species
Habitat
Enhancement Plan
Implementation
Implement long-term management
plan for sensitive aquatic species at
Mindego Ranch area of Russian
Ridge Open Space Preserve.
Collect additonal San Francisco Garter Snake (SFGS)
and other sensitive aquatic species distribution and
abundance data and begin bullfrog eradication efforts.
Q1-Q2 Complete
second year SFGS
monitoring and staff
training.
Q4 Complete Year-
2 Report.
$60,700 OpEx - GF
Endangered
Species Act Take
Permit: Safe
Harbors
Agreement
Streamline permitting process for
District projects that may impact
protected species.
Develop agreement with US Fish and Wildlife Service to
permit take of listed species when implementing projects.
Q2-Q4 Develop
Safe Harbors
Agreement with
USFWS.
$25,000 OpEx - GF
Predator/
Livestock
Predation Policy
Develop District Policy for response
to predator interactions with public
and tenants to protect human
health and safety.
Develop District policy describing responses to different
types of predator interactions and management actions to
minimize negative interactions, included economic losses
for agricultural tenants.
Q2-Q4 Develop
Policy with
consultant and PNR
Committee.
$10,000 OpEx - GF
Toto Ranch
Grazing
Management Plan
Develop plan for conservation
grazing of property that includes
water infrastructure and resource
management.
Work with tenant to develop grazing management plan
for Toto Ranch area of Tunitas Creek OSP.
Q1 Hire consultant
complete plan.
$25,000 OpEx - GF
October Farm
Grazing
Management Plan
Develop plan for conservation
grazing of property that includes
water infrastructure and resource
management.
Work with tenant to develop grazing management plan
for October Farm area of Purisima Creek Redwoods
OSP.
Q3 Hire consultant
complete plan.
$25,000 OpEx - GF
Integrated Pest
Management
(IPM) Program
Implementation
Manage pests In District preserves
and facilities.
Provide training to staff, contractors and volunteers to
implement IPM control of high priority pests, including
monitoring and reporting. Develop pest management
database. Hire contractors to implement IPM treatments
of priority sites.
Q1 through Q4.$113,400 OpEx - GF
NATURAL RESOURCES - 2 of 7Section I - Page 8
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Marbled Murrelet
Recovery Planning
Collaborate with regional partners
to develop recovery actions for
endangered species.
Work with partners to create regional work group to
develop a marbled murrelet recovery plan, including
habitat modeling to identify priority habitat conservation
areas. Seek grant funding and state/federal partnerships
to develop and implement recovery actions.
Q1 through Q4.$5,000 OpEx - GF
Restoration
Forestry
Demonstration
Project
Develop pilot project to restore
degraded forest habitat on District
Open Space Preserve. This
Project Facilitates Measure AA
Implementation.
Retain Registered Professional Forester to identify
suitable pilot project site and prepare plans to permit
timber harvest to restore degraded forest land and to
evaluate opportunities for carbon sequestration.
Q4 FY 14-15 -
Select consultants.
Q1 Evaluate
potential sites,
select location.
Q2,Q3 Prepare
timber harvest plan
or CEQA
documents.
$60,000 OpEx - GF
Madonna Creek
Agricultural
Production Plan
Develop plan for agricultural use of
property, includes production areas,
water infrastructure, and resource
management. This Project
Facilitates Measure AA
Implementation.
Prepare agricultural production plan detailing agricultural
use of Madonna Creek portion of Miramontes Ridge OSP
in conjunction with tenant.
Q3 Hire consultant
to develop a plan.
Q1 FY2016-17
Complete plan.
$25,000 OpEx - GF
Priority 2
Control of Slender
False Brome
Control slender false brome on
District lands and neighboring
properties and work to prevent re-
infestation.
Manage slender false brome on preserves and oversee a
cost reimbursement program to encourage District
neighbors to eradicate slender false brome on properties
adjacent to District lands through contracts with San
Mateo Resource Conservation District.
Q3 Complete
annual treatments.
$113,820 OpEx - GF
NATURAL RESOURCES - 3 of 7Section I - Page 9
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 2 (Cont'd)
Sudden Oak
Death (SOD)
Monitoring and
Research
Fund and assist SOD research, and
continue to identify and monitor
infested areas.
Continue treatment for and research of Sudden Oak
Death.
Q3 Complete
annual prevention
treatments.
$25,100 OpEx - GF
Prescribed Fire
Program
Development
Develop prescribed fire program for
MROSD grasslands and prepare
environmental review.
Prepare prescribed fire program for suitable MROSD
grassland properties. Hire consultant to design program
and prepare environmental review. Develop Grassland
Management Plan for Russian Ridge grasslands, utilizing
fire and other management treatments to restore habitat.
Q2 Draft prescribed
fire program with
staff.
Q3 Hire consultant.
Q4 Begin
environmental
review process.
$100,000 OpEx - GF
Archaeological
Resource Survey,
Assessment, and
Curation
Develop curation plans for high
priority resources to fulfill
stewardship and education mission
of District.
Working with regional archaeologists, survey high priority
sites and develop plans to manage high priority sites and
artifacts. Finalize curation guidelines. Continue to survey
and curate sites and artifacts in future years based on
guidelines.
Q1 Complete
surveys.
Q2 Develop draft
curation guidelines.
Q4 Finalize curation
guidelines &
implementation
plan.
$10,000 OpEx - GF
Alpine Road
Salamander
Undercrossing
Design and fund construction of an
underpassing at Alpine Road
between Skyline Ridge and
Russian Ridge OSPs at Mindego
Creek.
Research similar designs and grant funding opportunities.
Develop contacts with San Mateo County Roads
Department and hire engineer to develop plans and
specifications.
Q4 Complete
preliminary design
and cost estimate
for County review.
$25,000 CapEx - GF
Tunitas Creek
Open Space
Preserve Water
Infrastructure
Complete water system upgrades to
implement conservation grazing
program.
Install water system infrastructure to complete installation
of water well drilled in FY2014-15.
Q1 Complete water
system installation.
$15,000 CapEx - GF
NATURAL RESOURCES - 4 of 7Section I - Page 10
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
NATURAL RESOURCE PROTECTION AND RESTORATION (Cont'd)
Priority 2 (Cont'd)
Skyline Ridge
Open Space
Preserve Water
Infrastructure
Complete water system upgrades to
implement conservation grazing
program.
Install water system infratructure to segregate grazing
water system from residential water system at Big Dipper
Ranch area of Skyline Ridge Open Space Preserve.
Q2 Hire contractor
to install water
infrastructure.
$10,000 CapEx - GF
PUBLIC ACCESS AND EDUCATION
Priority 1
El Corte de
Madera Creek
Watershed
Protection
Program: Final
Phase
(MAA 4-2)
Reduce sedimentation to El Corte
de Madera and San Gregorio
Creeks.
Construction at 4 locations, construction oversight,
design. Preconstruction biological monitoring. Complete
final phase of road/trail restoration to reduce downstream
sediment delivery.
Q2,Q3 Construction
of final phase
project sites.
$157,000 CapEx - MAA
El Corte de
Madera Creek
Watershed
Protection
Program: Re-
assessment and
Implementation
(MAA 4-3)
Reduce sedimentation to El Corte
de Madera and San Gregorio
Creeks.
Following completion of the final projects, conduct new
erosion assessment to update 10-year old assessment
and develop plans for road/trail restoration and begin
implementation process for priority sites.
Q2,Q3 Complete
assessment and
begin
implementation of
priority sites.
$36,000 CapEx - MAA
La Honda Creek
Watershed
Protection
Program
(MAA 7-2)
Upgrade ranch road system to
prevent erosion and sediment input
to anadromous streams.
Design road upgrade program to address priority sites.Q1 Finalize Design
and Permitting.
Q2 Bid and award
contract.
Q4 Prepare Annual
Grant Report.
$503,000
* Grant
Funding:
$231,000
CapEx - MAA
NATURAL RESOURCES - 5 of 7Section I - Page 11
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Resource
Management
Grants Program
To fund research on natural
processes within District Preserves.
Continue funding of research projects. Conduct 5-Year
review of program and Policy.
Q1 through Q4.
Q4: 5-Year review
of program and
Policy
$25,000 OpEx - GF
Priority 2 - None
ADMINISTRATIVE AND OTHER
Priority 1
Lehigh Quarry
Public Meetings
Per settlement agreement, hold
public meetings to inform
understanding of ongoing quarry/
cement plant operations, permit
compliance, and associated issues.
Schedule and conduct meetings, coordinate with
regulatory agencies, Lehigh, and public to maintain
understanding of ongoing operations, and issues.
Q4 FY2014-15 Hold
meeting.
Q2 FY2015-16 Hold
meeting.
$5,000 OpEx - GF
Guadalupe River
Mercury Total
Maximum Daily
Load (TMDL)
Coordinated
Monitoring
Program
Comply with Regional Water
Quality Control Board orders to
investigate and monitor TMDL
implementation.
Implement fourth year of the coordinated monitoring effort
to assess TMDL implementation success at reducing
mercury within Guadalupe River Watershed.
Q3 FY19-20 -
Complete
monitoring.
$25,000 OpEx - GF
Peninsula Working
Group Strategic
Plan: Pescadero
Watershed
Assessment and
Planning
Complete a coordinated
conservation plan for the
Pescadero Creek Watershed that
identifies priority actions for
redwood, steelhead, and marbled
murrelet conservation.
Compile, review, and synthesize conservation planning
documents for Pescadero Creek Watershed to identify
and prioritize focus areas for conservation and habitat
restoration actions for redwoods and steelhead.
Q1 Review and
synthesize available
conservation
documents.
Q2 Develop
Implementation
Plan for Priority
Projects.
Staff time only OpEx - GF
NATURAL RESOURCES - 6 of 7Section I - Page 12
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
NATURAL RESOURCES
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 2
Carbon
Sequestration /
Climate Change
Analysis
Evaluate District opportunities to
enhance carbon sequestration on
Preserves through management
actions.
Hire consultant(s) to evaluate opportunities for carbon
sequestration on District Preserves and calculate
potential carbon credits, including evaluation of future
climate change models.
Q3 Hire consultant
to evaluate carbon
sequestration
opportunities.
$60,000 OpEx - GF
Natural Resources
Procedures
Manual
Develop manual to describe natural
resources programs and
procedures.
Assemble manual that describes programs, procedures
and practices of natural resource functions.
Q3, Q4 Develop
manual outline.
FY 2016-17
Complete manual.
Staff time only OpEx - GF
NATURAL RESOURCES - 7 of 7Section I - Page 13
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PUBLIC ACCESS AND EDUCATION
Priority 1
Harkins Bridge
Replacement
(MAA 3-4)
Replace failing bridge (Harkins)
over Purisima Creek.
Obtain permit for and construct replacement bridge over
Purisima Creek.
Q1 - Scoping
Q2 - Bidding
Q3 - Construction
$501,500 CapEx - MAA
Stevens Canyon
Trail Bridges
(MAA 17-4)
Replace one bridge and install a
new bridge over a wet ford.
Design and obtain permits for replacement of one
existing footbridge and a new footbridge. Construct the
replacement bridge.
Q1 - Design and
Permits.
Q2 - Construction
$200,000 CapEx-MAA
Mt Umunhum Trail
Construction
(MAA 23-2)
Continue constructing the trail to
the summit of Mt. Umunhum.
Continue the work currently underway to build a trail to
the summit of Mt. Umunhum.
Q1 FY2016-17 -
Complete trail
Budget of
$95,000 is
being carried
by Planning
CapEx - MAA
Seasonal Ranger
Program
Implement a seasonal ranger
program.
Obtain Board approval for new position classifications
and implement the seasonal ranger program.
Q2 - Hire seasonal
rangers
$60,000 OpEx - GF
Preserve Entrance
Signage Upgrades
Improve signage at preserve
entrances to better identify the
properties as District preserves.
Fabricate ten new preserve entrance signs to replace
aged signs; rebrand with logo and reposition when
necessary to be more visible to the public.
Q4 - Complete sign
installation
$100,000 OpEx - GF
Priority 2
Preserve Signage
Improvements
Continue to upgrade preserve
signboards to meet new District
standard.
Continue the process of upgrading District preserve
signboards. The new type of signboard is more resilient
to weather and more attractive for public use.
Q4 - Complete
installation of
purchased
signboards
$24,000 OpEx - GF
Evaluate Potential
Closure of
Unmaintained
Trails
Evaluate potential closure of trails
that are not maintained.
Evaluate the closure of trails that are no longer
maintained and and are not consistent with current trail
circulation patterns (for example the ends of the Lobitos
and North Ridge trails).
Q2 - Research $2,000 OpEx - GF
Visitor Use
Statistics - Rancho
San Antonio
Create a scalable system to obtain
accurate parking and trail use
statistics.
Create a pilot project to measure the number of
vehicles entering Rancho San Antonio and other use
patterns in the preserve.
Q3 - Complete
research and
purchase units
Q4 - Install system
$7,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
Operations - Page 1 of 3Section I - Page 14
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 2 (Cont'd)
AEDs for District
Emergency
Response
Vehicles
Research the costs, feasibility, and
issues of equipping all District
emergency response vehicles with
Automated External Defibrillators
(AEDs).
Research the feasibility of equipping all District
Emergency Response Vehicles with Automated
External Defribrillators, including initial and ongoing
costs and protocols that would be needed. If viable the
AED's would be purchased in FY 2016-17.
Q2 FY15-16 -
Research and
develop proposal
Q3 FY16-17 -
Purchase AED's
$0 OpEx - GF
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
Temporary
Facilities for
Operations Staff
Evaluate locations for temporary
facilties to meet immediate office
and workspace needs for
Operations' staff.
Evaluate locations and options for obtaining space for
staff workspace needs.
Q3 - Complete
evaluations and
purchase or lease
facilities.
$50,000 CapEx - GF
Priority 2
Upper La Honda
Demolitions -
Paulin and
Houghton
Complete the demolition of two
cabins in La Honda Creek.
Obtain permits and demolish the Paulin House
(adjacent to the Redwood Cabin) and the Houghton
structure (adjacent to the White Barn).
Q1 - Scoping
Q2 - Bidding
Q3 - Demolition
$390,000 CapEx - GF
District-wide
Bridge Inventory
Compile master list of District
bridges.
Compile a list of all District bridges, evaluate their
condition, and develop repair and replacement
schedule. Conduct engineering analysis and load
testing on critical bridges.
Q2 - Collect data
Q3- Final
recommendations
$80,000 OpEx - GF
District-wide
Structures and
Demolitions
Inventory
Evaluate condition of District
structures.
Compile master list of District structures and determine
which structures to retain or demolish.
Q2 - Collect data
Q3- Final
recommendations
$60,000 OpEx - GF
Computerized
Maintenance
Management
System
Develop a computerized
Maintenance Management System.
Select a consultant and start work on a computerized
Maintenance Management System to coordinate work
orders and develop a cost history.
Q4 - Begin research
on a possible
systems.
$50,000 CapEX - GF
Operations - Page 2 of 3Section I - Page 15
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
OPERATIONS
Key Project Purpose
Project Description
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER (Cont'd)
Priority 2 (Cont'd)
Skyline Field
Office Safety and
Maintenance
Conduct repairs and upgrades
necessary to maintain safety at the
Skyline Field Office and to improve
staff efficiency and working
conditions.
Repair the driveway; asphalt parking areas; install an
automated entry gate; repair and repaint the Skyline
water tank; and prepare for other facility modifications.
Varied by
subproject
$200,000 CapEx - GF
Operations - Page 3 of 3Section I - Page 16
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
NATURAL RESOURCES PROTECTION AND RESTORATION
Priority 1
POST Hendrys
Creek Property
Land Restoration
(MAA 22-1)
Environmental restoration of
Hendrys Creek property.
Schedule is dependent upon SCVWD environmental
review. Next steps following CEQA: develop plans and
specs for a) SWPPP preparation, b) permitting, and c)
contractor bidding. Coordinate with SC County,
SCVWD, and regulatory agencies including DFW,
USFWS, RWQCB, ACOE. CEQA Review to be done by
SCVWD and therefore those costs are not included.
TBD: Design &
Permitting
(dependent on
schedule of
SCVWD for CEQA
review)
Budget of
$30,000
carried by
Real Property
CapEx - MAA
Water Rights Evaluate District water rights for
domestic, stockwatering and
resource preservation purposes
and to ensure compliance with
regulatory requirements.
Identify District rights; map their location(s); resolve
conflicts between existing and reported use; organize
and backfile paperwork as needed; install gages for
necessary reporting requirements; prepare position
description for new District position as Water Rights
Specialist and present to Board for approval. Work
closely with Watermaster to develop a plan for potential
off-site storage in wet months for use during dry months
to support existing and future ag use and to provide
habitat for listed species or species of special concern.
Project and budget are anticipated to shift to NR Dept at
the 2015-16 Midyear; therefore, no action beyond Q3 is
included in this summary. Funds remaining at Q3 will be
shifted to NR Dept.
Q1-Q3 Continue
assessment and
documentation of
water rights and
pond gauge /
diversion meter
installation. Identify
and describe all
existing water
collection and
diversion facilities
and water use on
Preserves.
Q4 Project and
budget shift to NR
Dept
$305,000 CapEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PLANNING - 1 of 9Section I - Page 17
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
NATURAL RESOURCES PROTECTION AND RESTORATION (Cont'd)
Priority 1 (Cont'd)
Mindego Public
Access and Demo -
True Ranch
Remediation,
Demolition, &
Restoration
Complete remaining demolition and
restoration work to allow public
access.
Complete demolition of two structures ("Grandma's
House" and the True House), remediation of an
existing corral, and clean up of Giandrea Cabin.
Q1 Prepare Bid
Documents &
complete permit
processing; Q2
Obtain permits, Bid
& complete
demolition. Q3 -
Project Close out.
$363,000 CapEx - GF
Priority 2 - None
PUBLIC ACCESS AND EDUCATION
Priority 1
Cooley Landing
Interpretative
Facilities Design &
Implementation
(MAA 2-1)
Continue working in partnership
with City of East Palo Alto on
Cooley Landing Interpretative
Facilities and Infrastructure.
Design and implement interpretative facilities,
infrastructure and signage related to Cooley Landing
Park in East Palo Alto.
Q2- Design /
permitting ; Q3-4
Construction
(schedule
determined by City)
$856,000 CapEx - MAA
(Funds
pending
Agreement
Amendment
with City)
Ravenswood Bay
Trail
(MAA 2-2)
Complete design and
environmental review for the Bay
Trail gap north of Ravenswood
Open Space Preserve.
Complete design and engineering documents and
CEQA review for Ravenswood Bay Trail gap. Easement
expenditures are budgeted in Real Property.
Q3 CEQA to Board
Q4 RFP for design
& construction
$137,000 Cap Ex - MAA
El Corte de
Madera Oljon Trail
Implementation
Phases III/IV
(MAA 4-4)
Continue implementation of Phases
III and IV of overall staging area
and Oljon Trail project.
Complete permitting for Phase III/IV trails. Complete
Phase II culvert and Phase IV puncheon permitting.
Construction by Operations field crew anticipated in
FY16-17.
Q1 - Plan Update
and Bio
Assessment
Q2 - Submit for
Permits
$32,000 CapEx - MAA
PLANNING - 2 of 9Section I - Page 18
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
La Honda Creek
Sears Ranch
Interim Parking
Area and Trail
Connections
(MAA 5-4)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. This project is a
proposed MAA addition from the
Parking Lot list for new Capital
Project Manager (Public
Access).
Initiate scoping and planning of new connector trail.
Conduct minor grading and improvements for interim
staging area at Sears Ranch Road. Improvements
would include gates, fencing, map board and signage.
TBD, based on hire
date of Capital
Project Manager
$107,000 CapEx - MAA
La Honda Creek
Red Barn Parking
Area and Trail
Connections
(MAA 5-5)
Phase I implementation of Board
approved Master Plan and adopted
CEQA document. Expedite opening
of La Honda Creek Open Space
Preserve with public access
connections to approx. five (5)
miles of Ridge Trail. This project
is a proposed MAA addition from
the Parking Lot list for new
Capital Project Manager (Public
Access).
Initiate design and engineering of public trail access and
parking area at Red Barn.
TBD, based on hire
date of Capital
Project Manager
$98,000 CapEx - MAA
Mindego Hill Trail -
Open to Public
(once grazing
infrastructure &
ranch house demo
and restoration
completed)
(MAA 9-4)
Provide public access to Mindego
Hill.
Develop and install signage and complete installation of
gates and fencing prior to opening Mindego Hill Trail to
the public. Trail can open once grazing operations
commitments to San Mateo County and the Farm
Bureau are fulfilled (see ranch house remediation,
demolition, & restoration above).
Q2 Complete public
access
infrastructure
(gates, signs)
Open to public once
demo complete and
cattle on property
$67,000 CapEx - MAA
PLANNING - 3 of 9Section I - Page 19
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Russian Ridge
Public Trail Access
to Council Circle
(MAA 9-5)
Complete public trail access to the
existing POST Council Circle.
Complete public trail access (road and drainage
improvements, signage, gates) to the existing POST
Council Circle once prior commitments to San Mateo
County and the Farm Bureau are fulfilled. This project
will be completed at same time as demolition project
(MAA 9-2) and some work may be completed by demo
contractor. (Note - this is minor repair work to existing
roads, not new grading work - therefore no grading
permit required.)
Q1/Q2 Develop
scope and
implement with field
staff
$10,000
(in addition to
costs carried
in MAA 9-2
above)
CapEx - MAA
Bay Area Ridge
Trail Crossing:
Highway 17
(MAA 20-2)
Collaborate with regional partners
and regulatory agencies to promote
regional trail connections and
facilitate trail crossing over Highway
17.
Pending agency approval, evaluate opportunities for
regional trail connection; complete scoping and
conceptual design of Bay Area Ridge Trail crossing over
Highway 17. Coordinate with partner and regulatory
agencies on evaluating potential public access for
regional trail connection and crossing across Highway
17.
Dependent on
CALTRANS
agreement and
schedule
$62,000 CapEx - MAA
Bear Creek
Stables Site Plan
and CEQA
(MAA 21-4)
Complete Site Plan and
environmental review
documentation to include as part of
the future Lease negotiations for
the stables management and
operations.
Complete development of the Bear Creek Stables Site
Plan and environmental review for CEQA compliance.
Prepare evaluation criteria for the Request for
Proposals (RFP) for solicitation of future tenant.
Support Real Property department in tenant selection
process.
Q1 PNR & Board
Tenative Approval
Q1 CEQA
Q2 Board Approval
$86,000 CapEx - MAA
Taxable for
purposes of
bond funding
PLANNING - 4 of 9Section I - Page 20
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Bear Creek
Redwoods Public
Access (Phase 1
Implementation)
(MAA 21-5)
Provide new parking lot and other
visitor-serving amenities for the
Preserve. This project is a
proposed MAA addition from the
MAA Parking Lot list per ABC
recommendation, for new
Capital Project Manager (Public
Access).
Following approval of the Preserve Plan and adoption of
CEQA document, design and permit Phase 1 access
improvements.
Q3 Initiate design
phase
Q4 PNR review
Q4 Complete
design & permitting
$293,000 CapEx - MAA
Bear Creek
Redwoods Alma
College Site
Rehabilitation Plan
and CEQA
(MAA 21-6)
Complete Alma College Site
Rehabilitation Plan and
environmental review. This
project is a proposed MAA
addition from the MAA Parking
Lot list per ABC
recommendation.
Complete development of the Alma College Site
Rehabilitation Plan and complete environmental review
for CEQA compliance. Expedited schedule requires new
contract project planner support.
Q1 Develop Site
Plan and hold
public meetings
Q2/Q3 CEQA
Q4 Plan approval
$270,000 CapEx - MAA
Mt Umunhum Trail
Construction
(MAA 23-2)
Continue construction for
completion of Mt. Umunhum Trail to
the Summit.
Construction by Operations field crew to continue last 2
miles of trail construction. Budget includes heavy
equipment rental and materials only.
See Operations
Action Plan
$95,000 CapEx - MAA
Mt. Um Summit
Restoration,
Parking & Landing
Zone
(MAA 23-4)
Continue next phase of design,
permitting and construction of
public access amenities for Summit
restoration.
Develop design for Summit restoration, trail, parking lot,
and amenities. Obtain permits and complete
construction documents. Begin construction.
Q1: Complete
overlook design,
summit concept
Q2/Q3: Schematic
Design Q4:
Permitting,
construction docs,
initial construction
$611,000 CapEx - MAA
PLANNING - 5 of 9Section I - Page 21
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
Mt Umunhum
Guadalupe Creek
Overlook &
Bridges
(MAA 23-5)
Complete construction of Mt. Um
Trail Bridges and Overlook.
Develop design, obtain permits, and construct the
Guadalupe Creek overlook (project budget assumes
built platform with piers - actual design unknown at this
time). Purchase and install prefabricated two COR-TEN
steel bridges. Crew to construct one wood bridge.
Budget includes helicopter.
Q1-Q2 Permitting,
install/construct
bridges
Q2-Q3 Construct
overlook
$213,000 CapEx - MAA
Mt Umunhum
Road Design,
Permitting &
Implementation
(MAA 23-6)
Complete Mt Umunhum Road
design, engineering and permitting.
Complete design, engineering and permitting for
improvements and safety upgrades to Mt. Umunhum
Road.
Q1/Q2 Assemble
Team, Scoping; Q2-
Q4 Engineering,
Design, permitting.
$333,000 CapEx - MAA
Bear Creek
Redwoods
Preserve Plan and
CEQA
Complete Preserve Plan and
environmental review to facilitate
implementation of Measure AA
public access projects and open
Preserve to public use. This
project facilitates MAA
implementation.
Complete Preserve Plan and environmental review.
Expedited schedule requires new contract project
planner support.
Q1 Background
studies and initial
outreach
Q2 Hold public
meetings and
prepare draft plan
Q3 CEQA
Q4 Project approval
$273,000 CapEx - GF
Mt Umunhum
Radar Tower
Repair
Implementation
Complete the remaining interim
repairs to the radar tower to
facilitate access to the summit of
Mt. Umunhum.
Complete the remaining interim structural and safety
repairs and improvements to facilitate public access
around the exterior base of the structure.
Q1 Complete
construction of
repairs; close out
project.
$115,000 CapEx - GF
Fremont Older
Staging Area
Public Safety
Improvements
Improve public safety at Prospect
Road parking lot by implementing a
mutually acceptable resolution with
the Saratoga Country Club.
Complete design plans for a safety canopy structure for
the parking lot and seek Board approval of site
improvements; complete construction plans and secure
permits; prepare bid package, solicit bids, and
administer contract. Project scope contingent on
negotiations with Country Club.
Q3 Board award of
contract for
construction
$260,000 CapEx - GF
PLANNING - 6 of 9Section I - Page 22
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 1 (Cont'd)
El Corte de
Madera Staging
Area and Trail
Improvements
Pursue recoup of retrofit design
and construction costs incurred to
correct draingage system issues at
the parking lot.
Continue working with Legal Services on recoup of
retrofit design and construction costs. Submit
reimbursement requests to grantors for staging area
and Phase 1 trail construction.
Dependent on
outside legal
counsel schedule
$75,000 OpEx - GF
Hawthorn Historic
Complex
Focus FY15-16 on completing the
partnership development for long-
term care and maintenance of
historic complex.
Complete outreach and coordination for partnering.
Prepare lease(s) with selected partner(s), site and
implementation plan for Hawthorns Historic Complex.
Implement further stabilization only if needed. Full
mothballing cost not anticipated in FY15-16, pending
identification of partner. If no partner agreement, then
mothballing level of investment to be evaluated.
TBD, dependent on
partner agreement
$343,000 CapEx - Hwth
El Sereno Dog
Access
Complete scoping, environmental
review and implementation of dog
access on trails at El Sereno Open
Space Preserve.
Pursue a Use & Management Plan update and
amendment and CEQA review for Board consideration
to include dog use. Implement new signage to address
additional new use, pending Board approval.
Q1 Surveys/CEQA
Q2 Public Outreach
Q3 Plan Approval
Q4 Implementation
& signage
$47,000 CapEx - GF
Priority 2
Rancho San
Antonio New Trails
to Connect Quarry
Trail to Black
Mountain Trail
(MAA 11-1)
As part of agreement with Lehigh
Quarry, complete scouting and
design of new public trail access to
connect Quarry Trail to Black
Mountain Trail at Rancho San
Antonio Open Space Preserve.
Trail location scouting and design for two trail
connections to Monte Bello OSP from Rancho San
Antonio OSP to improve existing trail infrastructure.
Q4: Identification of
preliminary trail
alignment and
begin development
of trail design
$8,000 Cap Ex - MAA
PLANNING - 7 of 9Section I - Page 23
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER
Priority 1
Priority
Conservation Area
(PCA) Program
Participate in a regional planning
effort to establish high priority
conservation areas in the Bay area
(part of Plan Bay Area).
Prepare applications, maps and Board resolutions for
nominating new PCAs within Santa Clara and San
Mateo Counties. Outreach and coordinate with other
conservation partners and local jurisdictions. Submit
completed PCA applications to Association of Bay Area
Governments (ABAG).
Q1 Complete
applications and
Board Resolutions
and submit to
ABAG.
$0 OpEx - GF
Accessibility Plan
Update
Update the District's existing
accessibility plan.
Review the District's 1993 ADA policy and accessibility
plan, updated federal ADA guidelines and other new
regulatory requirements. Scope and prepare a RFP for
consultant to assist with development of updated
accessibilty plan. Initiate assessment and development
of accessibility plan update utilizing consultant
assistance.
Q2: Scoping/RFP
Q2-Q4: Award of
contract for
Consultant; initiate
development of
Accessibility Plan
Update
$65,000 OpEx - GF
District-wide Long-
Term Facilities
Plan
In light of anticipated staff growth
over the next 15-20 years to
implement Measure AA projects,
assess the state of existing staff
facilities and perform a feasibility
analysis of the facilities with the
highest priority needs. Work in
conjunction with short term actions
undertaken by Operations to
address immediate facility needs.
Prepare an Opportunities and Constraints Analysis and
Site Analysis of the four existing staff facilities to
analyze site capacity, threshold constraints, issues, and
potential conceptual solutions.
After Conduct staff analyses, prepare RFP for
consultant services to complete feasibility studies (re-
use, expansion, new construction, purchase, etc.) for
the highest priority facilities that will have the largest
immediate staff growth. Studies will include order of
magnitude costs.
While long term analyses and feasibility studies under
way, implement short term solutions to address
immediate facility needs.
Q1-Q2 Assemble
internal staff
working group;
perform scoping
and initial site &
facility capacity
assessment; RFP
for feasibility
studies consultant;
Award of Contract
for Consultant; Q3-
Q4 Finalize
assessment;
present to PNR Q4
Finalize report and
present to full
Board
$169,000 CapEx - GF
PLANNING - 8 of 9Section I - Page 24
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PLANNING
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 1 (Cont'd)
Geographic
Information
Systems (GIS)
Database Upgrade
Systems improvement to facilitate
more efficient GIS analysis and
mapping. This project facilitates
MAA implementation.
Conduct an overhaul of District's GIS files, whereby all
files will be moved to a new system, reorganized and
modified in the database schema. Implement shapefile
migration to Geodatabase; set up cartographic
representation and clean up/fill in gaps in current data
files (e.g. roads and trails). Coordinate with
development and implementation of IT Strategic Plan.
Q1 Develop
database schema;
Q3 Complete file
migration; Q4
Complete initial
setup of carto-
graphic represent-
ation and data
cleanup/fill in gaps.
$0 OpEx - GF
Priority 2
Trail Database for
District's website
Provide more user-friendly data on
District's trails that would be
searchable on the website and
provide information on trail names
and trail use types, as well as level
of difficulty.
Create a trails database that will be searchable on
District's website. Database will be developed based on
analysis of District's trail data to (1) categorize trails for
strenuousness, and (2) provide information on habitat
types.
Q3 Complete
database and
provide to Public
Affairs for website
inclusion.
$0 OpEx - GF
GeoPDFs of
Preserves for
Mobile Devices
GeoPDFs allow users to download
Preserve maps on their mobile
devices (e.g. smart phones, tablets)
using their device's GPS to display
their specific location on the map.
In the initial phase of implementation, create GeoPDFs
from digital maps used for District signboards for each
of the 19 Preserves that currently have signboards.
Q4 Complete 19
GeoPDFs and
provide to Public
Affairs for digital
distribution.
$0 OpEx - GF
Mt. Um SCVWD
antenna relocation
and USGS
equipment
relocation
Enter into lease agreement and
relocate other agencies' ground
sensing and weather equipment at
Mount Umunhum summit
Work with partner agencies USGS to relocate ground
sensing equipment away from summit of Mount
Umunhum where greatest crowds are expected; assess
and potentially relocate SCVWD weather antenna to a
location to be determined; enter into lease agreements
with both agencies.
Pending Board
direction on Radar
Tower and partner
agencies' input on
locations
$0 OpEx - GF
PLANNING - 9 of 9Section I - Page 25
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
PUBLIC ACCESS AND EDUCATION
Priority 1
Cooley Landing
Interpretative
Facilities Program
Planning
Connect people to open space and
a regional vision.
Support planning in interpretive design and potential
educational programming at Cooley Landing in East Palo
Alto.
Q1-Q4 $0 OpEx - GF
Develop New
Brochures
Connect people to open space and
a regional vision.
Redesign and update Volunteer Brochure and ADA
Brochure; Create Family/Kids Brochure.
Q1-Q4 $2,500 OpEx - GF
District
Groundbreaking &
Dedication Events
Communicate about Measure AA
Project Updates.
Host 4-6 groundbreaking/dedication events, including
Ancient Oaks Trail Opening and additional Measure AA
project milestones.
Q1-Q4 $24,000 OpEx - GF
Docent Program
expansion
Connect people to open space and
a regional vision.
Increase number of outdoor activities by 5% (15
activities) for the year with a conscientious goal of
representing all preserves and expanding the
interpretation and access opportunities to new areas.
Q1-Q4 $5,000 OpEx - GF
Historical and
Conservation
Events
Connect people to open space and
a regional vision.
Host Fremont Older House Tour (4/26) and Wingding
Festival (5/9) to connect public with historic preservation
and natural resources of District Preserves.
Q2-Q4 $8,000 OpEx - GF
Measure AA
Project Tours
Communicate about Measure AA
Project Updates.
Hold 1-2 public Measure AA tours on 1-5 year project
plan area to view recent land acquisition and future
public access.
Q2-Q4 $2,000 OpEx - GF
Partnership
Development --
Education and
Interpretive
Programs with
Conservation
Focus
Promote, establish and implement a
common conservation vision with
partners.
Develop sustainable outdoor education program with
Save the Redwoods League to promote youth education
about climate change and redwood forests; look for
partnership opportunity for regional bioblitz engaging
local constituents in citizen science.
Q3 $10,000 OpEX - GF
Upgrade Daniels
Nature Center
Displays
Connect people to open space and
a regional vision.
Minor upgrades to interpretive exhibit and displays and
required maintenance at interpretive facility. Funding
primarily from donations to POST ($13,000).
Q2 $2,000 OpEx - GF
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC AFFAIRS - 1 of 6Section I - Page 26
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC ACCESS AND EDUCATION (Cont'd)
Priority 2
Redesign District's
Self-guided Trails;
Add audio
component
Connect people to open space and
a regional vision.
Establish scope of work to revamp aged panels along
interpretive walk at Stevens Creek Nature Trail (Monte
Bello) and upgrade San Andreas Fault Trail information
(Los Trancos) and explore adding audio capability at
each.
Q4 $20,000 OpEx - GF
PUBLIC OUTREACH
Priority 1
Update Measure
AA Information
Material
Communicate about Measure AA
Project Updates.
Design and fabricate in-preserve signage for new
projects; develop fact sheets and signboard information;
develop comprehensive brochure.
Q1-Q4 $25,000 OpEx - GF
Partnership
Development -
New Audiences
Connect people to open space and
a regional vision.
Complete 3 or more pilot projects engaging hard-to-
reach audiences with community-based organizations
such as Project Read, Mountain View Whisman School
Families, Puente de la Costa Sur, the Latino
Collaborative, and Via Verde Nature Education.
Q1-Q4 $15,000 OpEx - GF
Partnership
Development -
Businesses
Connect people to open space and
a regional vision.
Outreach to business community, to explore ways to
engage employees in outdoor activities and volunteer
projects; learn about their environmental and
philanthropic initiatives.
Q1-Q4 $3,500 OpEx - GF
Partnership
Development -
Youth Program
Connect people to open space and
a regional vision.
Develop youth outreach strategy and establish
relationships with organizations that serve high school
and college age youth (like College Track) with the
purpose to engage in outdoor activities, volunteer, and
explore possible career paths.
Q1-Q4 $6,000 OpEx - GF
PUBLIC AFFAIRS - 2 of 6Section I - Page 27
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC OUTREACH (Cont'd)
Priority 1 (Cont'd)
Health Incentive
Program; Healthy
Parks/Healthy
People
Connect people to open space and
a regional vision.
Continue to develop health based connection to open
space with Walk With A Doc Program: benefits of open
space brochure; regional collaboration.
Q1-Q4 $9,000 OpEx - GF
Board of Directors
Speaking
Engagements
Connect people to open space and
a regional vision.
Complete at least 7 (1 per Ward) presentations to city
councils and community organizations about District
initiatives.
Q1-Q4 $0 OpEx - GF
Community-hosted
Outreach Events
Connect people to open space and
a regional vision.
Represent or sponsor the District at 20 community
outreach events.
Q1-Q4 $6,000 OpEx - GF
Website
Enhancement
Projects
Connect people to open space and
a regional vision.
Update web design to include comprehensive Trail
Guide Information; Ask a Naturalist; integrate video
vignettes.
Q2-Q4 $15,000 OpEx - GF
Social Media -
Increase scope
Connect people to open space and
a regional vision.
Yelp - Add all preserve sites under Public Affairs
management ensuring directions and hours are correct;
increase posting and use of Instagram.
Q1-Q4 $2,500 OpEx - GF
Priority 2
Open Road
Program
Sponsorship
Promote regional open space as
benefit to community and residents.
Sponsor NBC Open Road Program that highlights
regional parks, open space areas and outdoor activities
with focus on several District preserves and natural
resource projects.
Q1-Q4 $25,000 OpEx - GF
Restoration
Forestry
Educational
Campaign
Educate the Public about
Restoration Forestry Practices and
Forest Health.
Develop and implement a communications strategy
aligned to the Natural Resources Department's
Restoration Forestry Project.
Q2-Q4 $15,000 OpEx - GF
PUBLIC AFFAIRS - 3 of 6Section I - Page 28
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
PUBLIC OUTREACH (Cont'd)
Priority 2 (Cont'd)
Key Branding
Strategy for District
and Preserves
Connect people to open space and
a regional vision.
Raise continued awareness of the District overall by
building an identity program around District's iconic
preserves.
Q3 $15,000 OpEx - GF
Video Vignettes/
Social Media
Outreach
Connect people to open space and
a regional vision.
Create 2-6 short video vignettes on preserves, natural
resource projects, outdoor recreation. Use to promote
new information on website and social media.
Q3 $15,000 OpEx - GF
Partnership
Development -
Volunteer Groups
Connect people to open space and
a regional vision.
Outreach to 3 new volunteer partners (Acterra, Village
Harvest, and Student Conservation Association) to
engage in new or expand current programs that increase
program diversity and decrease impact on District Staff.
Also partner with Santa Clara County Parks on joint work
days at neighboring parks/preserves.
Q1-Q4 $10,000 OpEx - GF
ADMINISTRATIVE AND OTHER
Priority 1
Write and Design
Annual Report
Educate public about District
budget, expenses, projects, and use
of Measure AA funds.
Develop a printed and online annual report that
highlights district finances, budget, projects, Measure AA
expenditures, etc.
Q4 $15,000 OpEx - GF
Advanced
Resource
Management
Stewards (ARMS)
Program
Connect people to open space and
a regional vision.
Identify low-impact environmental stewardship projects
and develop a program for a growing group of volunteers
who require less-strenuous projects.
Q2 $0 OpEx - GF
PUBLIC AFFAIRS - 4 of 6Section I - Page 29
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 1 (Cont'd)
Coordinate
Volunteer
Programs with
Integrated Pest
Management
(IPM) Program
Implementation
Connect people to open space and
a regional vision.
Volunteer Program Lead will act as representative on the
IPM Coordination Committee and work with Natural
Resources to review current volunteer habitat restoration
projects and make adjustments needed to ensure they
match new IPM priorities.
Q2-Q3 $0 OpEx - GF
Volunteer
Recognition Event
Recognize District Volunteers and
Docents for the 10,000+ hours of
service and strengthen agency
commitment to this force.
Honor 500+ Docents and Volunteers by planning,
coordinating, and conducting a large-scale recognition
event in a Skyline Area Preserve (rotates between
Skyline and Foothills Area each year).
Q3 $20,000 OpEx - GF
State & Federal
Legislation (Core
Function)
Sponsor and support the Board-
approved Legislative Program.
Work with the District's legislative advocate and with
legislators and their staff to ensure the District remains
active and informed about the state of current and
changing political landscape. Seek coordination and
support from other partners and special districts.
Q1-Q4 $45,000 OpEx - GF
Develop
Legislative Plan for
Two-Year Session
Sponsor and support the Board-
approved Legislative Program.
Develop Legislative Plan for Two-Year Legislative
Session with interest in District sponsored legislation,
Cap & Trade, 2014 Prop 1 Water Bond, Potential State
Park Bond, and the Sustainable Community Inititative.
Q1-Q4 $0 OpEx - GF
Legislative Open
House
Communicate about Measure AA
Project Updates.
Host annual Legislative Open House to showcase
Measure AA project status and other district projects.
Q3-Q4 $5,000 OpEx - GF
Government
Relations
Continue outreach to local elected
officials with updates on Measure
AA.
Host Legislative Picnic, Board and GM meetings; field
tours.
Q2 $7,500 OpEx - GF
PUBLIC AFFAIRS - 5 of 6Section I - Page 30
ATTACHMENT 1
FY2015-16 Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget Funding
Source
FY 2015-16 ACTION PLAN KEY PROJECTS:
PUBLIC AFFAIRS
Key Project Purpose
Project Description
ADMINISTRATIVE AND OTHER (Cont'd)
Priority 2
Enhance Volunteer
Intercommunica-
tion Opportunities
Connect people to open space and
a regional vision.
Create an Electronic Bulletin Board that enables Trail
Patrol and Advanced Resource Mgmt Stewards to
communicate directly with team members to plan
outings, provide project updates/status, etc.
Q1-Q4 $250 OpEx - GF
PUBLIC AFFAIRS - 6 of 6Section I - Page 31
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
LAND ACQUISITION AND PRESERVATION
Priority 1
Lot Line Adjustment
/Property Transfer
Purisima Uplands
and Protection of
Lobitios Creek
Watershed
(MAA 3-1)
Complete Purisima to the Sea Trail
Corridor and Protection of Lobitos
Creek Watershed (PCR).
1. Complete Lot Line Adjustment and Transfer of the
Purisima Uplands Property.
2. Pursue purchase and gift opportunities (fee and
easement) in the Lobitos Creek Watershed as new land
additions to Purisima Creek Redwoods
FY15-16 $816,500 CapEx - MAA
Site Clean Up and
Soil Remediation
Purisima Uplands
(MAA 3-2)
Removal of old fuel tanks and
pipelines from Purisima Uplands
and potential structure removal for
public safety.
1. Test and remove above ground fuel tanks and
pipelines
2. Evaluate and determine whether to remove or keep
cabin
FY15-16 $126,665 CapEx - MAA
La Honda Creek
Upper Area Land
Conservation
(MAA 5-1)
Continue to grow the District's
contiguous greenbelt (LHC).
Pursue purchase and gift opportunites (fee and
easement) as new land additions to Upper La Honda
Creek OSP
FY 15-16 $811,000 CapEx - MAA
Event Center and
Apple Orchard
Purchase
(MAA 7-1)
Protection of San Gregorio Creek
watershed and redwoods, enhance
conservation grazing program and
provide potential public access
opportunities to lower La Honda
Creek OSP (LHC).
1. Complete purchase of POST Apple Orchard and
Event Center properties in La Honda Creek
2. Pursue riparian conservation easement on POST
property west of Event Center
3. Incorporate these propeties into La Honda Creek
Master Plan amendment
4. Work with Caltrans to secure trail easement for tunnel
connecting Event Center to La Honda Creek
5. Transition La Honda Road residence to District's
Property Management Program
6. Implement Facilities Use Agreement for Event Center
and ensure the corrals and arena are safe and operable
7. Apple Orchard Structures Assessment
FY15-16 $6,087,677 CapEx - MAA
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
REAL PROPERTY - 1 of 6Section I - Page 32
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 1 (Cont'd)
La Honda
Creek/Russian
Ridge Land
Conservation
(MAA 8-1)
Continue to grow the District's
greenbelt (LHC/RR).
Pursue purchase and gift opportunities (fee and
easement) in upper San Gregorio watershed.
FY15-16 $302,500 CapEx - MAA
Regional - Upper
Stevens Canyon
Trail - Site
Restoration
(MAA 17-1)
Remove structures and restore sites
at Lysons property addition to Monte
Bello Open Space Preserve for
public safety.
1. Structures Assessment
2. Bid the project
3. Obtain demolition permits
4. Demolish Structures
5. Site restoration
FY15-16 $333,906 CapEx - MAA
Bear Creek
Redwoods - Moody
Gulch
(MAA 21-1)
Land purchase partnership with
Santa Clara County Parks to protect
the Moody Gulch watershed.
1. Work with the Redwood Estates, Chemeketa and
Idlewild communites to finalize transactional documents.
2. Obtain Santa Clara County Board of Supervisor's
approval of Moody Gulch amendment and conservation
easement.
3. Complete transfer of Moody Gulch property to District
with conservation easement held by the County.
4. Work with Redwood Estates on fuel management
permit and resolving encroachments.
5. Work with Chemeketa and Raneri Water Companies
on implementation of existing water rights.
FY15-16 $122,500 CapEx - MAA
Sierra Azul
Cathedral Oaks
Land Conservation
(MAA 22-2)
Continue to grow the District's
greenbelt.
Continue to pursue new purchase and gift opportunitues
(fee and easement).
FY 15-16 $650,000 CapEx - MAA
REAL PROPERTY - 2 of 6Section I - Page 33
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 1 (Cont'd)
Sierra Azul Mt.Um
Trail and Property
Rights
(MAA 23-1)
Obtain improved road access rights
along Mt. Umunhum Road.
Work with neighboring land owners to improve road
access rights along Mt. Umunhum Road through
purchase, easement exchanges or other means.
FY 15-16 $1,511,922 CapEx - MAA
Sierra Azul Loma
Prieta Land
Conservation
(MAA 25-1)
Continue to grow the District's
greenbelt.
Continue to pursue new purchase and gift
opportunitues(fee and easement).
FY 15-16 $408,000 CapEx - MAA
New Land Rental
Property Transition -
Silva
Implement habitability improvements
to add residence to the Property
Management Program.
1. Roof Replacement
2. Deck Replacement
3. Eliminate Loft over Kitchen
4. Abate rodents/new ductwork
5. Replace 5 doors/wall repair
6. Water Infrastructure
Q1 FY 15-16 $160,000 CapEx - GF
New Land Rental
Property Transition -
INE Ranch
Implement habitability improvements
to add residence to the Property
Management Program.
1. Complete water infrastructure
2. Install new roof
3. Install new flooring
4. Test for asbestos and lead paint
5. Misc. minor repairs
Q3 FY15-16 $50,000 CapEx - GF
Pursue Land
Conservation
Opportunties
Continue to grow the District's
greenbelt.
Pursue purchase and gift (fee and easement)
opportunities as new land additions to Sierra Azul, Monte
Bello and Purisima Creek Redwoods OSP
FY 15-16 $785,000 CapEx - GF
Priority 2
Encroachment
Resolution
(Gullicksen),
Saratoga Gap
Address Encroachment, Gullicksen
Landfill Litigation on District Lands.
Monitor remediation of site as part Santa Clara County
lawsuit.
FY15-16 $15,000 OpEx- GF
Encroachment
Resolution,
Saratoga Gap
Address Encroachment at Saratoga
Gap OSP.
Execute license agreement FY15-16 $10,000 OpEx- GF
REAL PROPERTY - 3 of 6Section I - Page 34
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
LAND ACQUISITION AND PRESERVATION (Cont'd)
Priority 2 (Cont'd)
Encroachment
Resolution, El Corte
de Madera
Address Encroachment at El Corte
de Madera Creek OSP.
Complete survey work and resolve encroachment. FY15-16 $10,000 OpEx- GF
PUBLIC ACCESS AND EDUCATION
Priority 1
Ravenswood Bay
Trail Design, CEQA,
Permits &
Implementation
(MAA 2-2)
Complete new San Franciso Bay
Trail Easement through the lands of
SFPUC at Ravenswood OSP.
1. Finalize Bay Trail Alignment with SFPUC
2. Finalize Bay Trail Easement Agreement with SFPUC
3. Coordinate w/ Cities of East Palo Alto & Menlo Park
4. Complete environmental analysis
5. Project costs will be offset by SF Bay Trail grant of
$40,000 funded by ABAG
FY15-16 $78,000 CapEx - MAA
Coordination w/ San
Mate County to
address Alpine
Road and Drainage
Improvements via
Memorandum of
Understanding
(MAA 10-2)
Open regional trail connection from
Portola Valley to Skyline corridor.
1. Work w/ Operations, Natural Resources & Planning to
identify property rights, watershed protection measures,
and public trail corridor including survey and title
research.
2. Approach San Mateo County on entering into MOU to
implement this regional trail and watershed protection
project.
FY15-16 $35,000 CapEx - MAA
Bear Creek
Redwoods -Water
Infrastructure
(MAA 21-3)
Amend Alma Water Agreement w/
Presentation Center to address
future water needs and
maintenance of 500,000 gallon
storage tank.
1. Alma Water Access
2. Install four 5,000 gallon tanks
FY15-16 $79,999 CapEx - MAA
Priority 2 - None
REAL PROPERTY - 4 of 6Section I - Page 35
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER
Priority 1
Bear Creek Stables
RFP/Lease
New lease to accompany the
proposed site plan in preparation for
Bear Creek Stables RFP.
1. Development of Bear Creek Stables lease
2. Prepare RFP and manage process and selection of a
tenant in coordination with Planning.
3. Perform an appraisal for determining stable rent
Q3 FY15-16 $0 OpEx- GF
New Land Rental
Property Transition -
Alpine Road House -
Hawthorns
Implement habitability improvements
to add residence to Property
Management Program.
1. Coordinate Asbestos/Lead abatement
2. Window Replacement
3. Bathroom upgrades
4. Flooring
5. Heating/Electrical
6. Roof and gutter repairs
Q1 FY15-16 $185,000 CapEx - Hwth
La Honda -
McDonald Point of
Diversion 17 Water
Line Replacement
Replace Main Water Line for
McDonald Ranch.
1. Arrange for water line replacement with neighbors.
2. Replace main line from spring to residences/grazing
3. Add adjunct water line for grazing
4. Replace water tank at spring
5. Install 2 additional tanks at junction to grazing water
line.
Q3 FY15-16 $125,000 CapEx - GF
La Honda - Driscoll
Point of Diversion
36 Water Line
Replacement
Replace Main Water Line from POD
36 to Sears Ranch in preparation for
DFW road work.
Replace section of water line from POD 36 to the
junction of Sears Ranch Road. Line to be placed on the
inside of the road cut. Cost shared with Operations
50/50
Q1 FY15-16 $75,000 CapEx - GF
El Sereno Employee
Residence
Foundation
Stabilization
Stabilize pier and beam foundation
for improved safety.
Implement structural and geotech recommendations to
stabilize the pier and beam foundation.
Q2 FY15-16 $75,000
(Operations
also carrying
$75,000 in their
budget)
CapEx - GF
Pulgas Ridge
Communication
Tower Lease
Lease Space at Pulgas Ridge
Communication Site.
1. Lease space adjacent to PG&E tower to new
communications tenant.
FY15-16 $0 OpEx- GF
REAL PROPERTY - 5 of 6Section I - Page 36
ATTACHMENT 1
Scope
Schedule (Quarterly
Milestones &
Completion Date)
Budget
Project Description
FY 2015-16 ACTION PLAN KEY PROJECTS:
REAL PROPERTY
Key Project Purpose Funding
Source
VEHICLES, EQUIPMENT, FACILITIES, AND OTHER (Cont'd)
Priority 1 (Cont'd)
Black Mountain
Trail/Road &
Communication
Area Access Project
Improve the section of Monte Bello
Road that is used by the District's
communication tenants at Black
Mountain.
1. Improve the access gate.
2. Fill in pot holes and gullies and regrade road
3. Clear culverts and ditches along the road
Cost shared 50/50 with Operations
Q2 FY15-16 $25,000
(Operations
also carrying
$25,000 in their
budget
OpEx- GF
Priority 2
Black Mountain
Communication
Tower Lease
Lease Vacant Communication
Tower Facility at Black Mountain.
1. Lease site to new communications tenant.
2. Pursue potential partnership with Santa Clara County
Communication for exchange of communication
services.
FY15-16 $0 OpEx- GF
REAL PROPERTY - 6 of 6Section I - Page 37
SECTION II:
PROPOSED
FISCAL YEAR 2015-16
DISTRICT BUDGET
AND
STAFFING
PROPOSED FY2015-16 DISTRICT BUDGET
The Proposed FY2015-16 Budget for the District is based on the District Controller’s February 2015
revenue forecast. For FY2015-16, property tax revenues of $36.3 million are projected, and the first
tranche of the Measure AA Bonds, estimated at $44.65 million, is targeted to be received in Spring 2015.
The Proposed FY2015-16 District Budget totals $55.8 million and reflects the first full year of Measure
AA Project implementation and funds a total of 156 Action Plan Key Projects for the upcoming year.
Table 2 provides a summary of key revenue and expenditure categories for FY2015-16.
Table 2: Proposed FY2015-16 District Budget
Source of Funds
General Fund $ 37,290,296 67%
Measure AA $ 18,022,950 32%
Grants $ 451,000 1%
Total Revenue $ 55,764,246 100%
Proposed Expenditure Budget
Operating Expenditures $ 21,183,307 38%
Capital Expenditures $ 10,414,311 19%
Land and Associated Costs $ 12,308,640 22%
Debt Service $ 11,142,744 20%
Property Management $ 795,244 1%
Total Expenditures $ 55,764,246 100%
Revenue Estimates
Prior to voter passage of Measure AA in June 2014, authorizing the District to issue $300 million in
bonds for capital projects over a 30 year period, property tax revenue was the primary source of funding
for the District, supplemented by revenue bonds for land acquisitions. The first Measure AA Bond
issuance is scheduled for Spring 2015 in the amount of $44.65 million to fund Years 1 through 3 of
Measure AA projects.
For the past decade, property tax revenue has increased approximately 5.3% annually. Consistent with
this trend, the Controller’s forecast over the next five years reflects an annual property tax revenue
increase of 5%. For FY2015-16, tax revenue is projected to total $36.305 million, an increase of 7.6%
over the prior year.
The agreement with Santa Clara County to manage Rancho San Antonio County Park is under
negotiation with an estimated $325,000 in revenue expected from the County. Property Management
revenue is projected at $1.3 million for FY2015-16.
Expenditure Budget
The FY2015-16 Total District Budget is proposed to increase by $11.9 million, or 27%, from the prior
year. Operating expenses rise by 12% over FY2014-15 due to a significant increase in services and
supplies and the proposed addition of nine new positions to address a core function gap, begin
implementing an agency-wide organizational restructure, and provide added project and land
management support to effectively manage the large ramp up of projects starting this upcoming fiscal
year. The 113% rise in the capital budget reflects the ramping up of projects to increase project delivery
output, including the completion of Measure AA and non-Measure AA capital projects. Given the
reallocation of Measure AA capital expenditures to the Measure AA Fund, the General Fund budget is
Section II - Page 1
reduced by $5.7 million, or 13% from the FY2014-15 Midyear Budget. Table 3 provides a summary by
major expenditure category and Table 4 shows the break-down by funding source.
Table 3: Proposed FY2015-16 District Budget by Category
Table 4: Proposed FY2015-16 District Budget by Funding Source
1. Operating Expense Budget:
The proposed FY2015-16 operating budget totals $21,183,307, which is comprised of a 6% increase in
salaries and benefits and a 31% increase in services and supplies. These changes are discussed below.
Salaries and Benefits
District staff costs account for approximately 79% of the total operating budget in FY2015-16. However,
removing staff costs that are eligible for Measure AA reimbursement (i.e. lead project management and
field construction) reduces operating budget salaries and benefits by $1.3 million to 73% of the
operating budget. Key adjustments for FY2015-16 include:
• The addition of five full-time equivalent (FTE) positions ($584,261) at Midyear FY2014-15 and the
proposed addition of nine positions ($1,124,792) for FY2015-16 for a total increase of $1.7 million.
• Due to a decrease in the Employer CalPERS retirement rate from 15.701% to 14.846%, retirement
expenses decreased by six percent from the prior year.
• A projected increase of 12.5% in Workers’ Compensation insurance as a result of the increased
number of claims in 2013 and 2014.
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear Budget
FY2015-16
Proposed Annual
Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
DISTRICT BUDGET BY EXPENDITURE CATEGORY
Salaries and Benefits 12,858,471 14,522,606 16,693,125 2,170,519 15%
- - (1,299,281) (1,299,281) N/A
Net Salaries and Benefits 12,858,471 14,522,606 15,393,844 871,238 6%
Services and Supplies 3,524,935 4,397,127 5,789,463 1,392,336 32%
Total Operating Expenditures 16,383,406 18,919,733 21,183,307 2,263,574 12%
- - 6,637,311 6,637,311 N/A
4,026,876 4,888,200 3,777,000 (1,111,200) -23%
Total Capital Expenditures 4,026,876 4,888,200 10,414,311 5,526,111 113%
- - 11,305,640 11,305,640 N/A
4,091,431 9,354,000 1,003,000 (8,351,000) -89%
Total Land and Associated Costs 4,091,431 9,354,000 12,308,640 2,954,640 32%
- - 79,999 79,999 N/A
223,783 470,550 715,245 244,695 52%
Total Property Management 223,783 470,550 795,244 324,694 69%
8,858,254 8,893,601 11,062,744 2,169,143 24%
479,784 1,347,311 - (1,347,311) -100%
Total Other Expenditures 9,338,038 10,240,912 11,062,744 821,832 8%
34,063,534 43,873,395 55,764,246 11,890,851 27%
Strategic Plan Implementation
Non-MAA Capital
MAA Property Management
Debt Service
Less: MAA Reimbursible Staff Costs
Non-MAA Property Management
Non-MAA Land and Associated Costs
DISTRICT BUDGET BY DEPARTMENT
(excludes Hawthorn Fund)
MAA Capital
TOTAL DISTRICT BUDGET
MAA Land and Associated Costs
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear Budget
FY2015-16
Proposed Annual
Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
33,525,196 42,989,165 37,290,296 (5,698,869) -13%
- - 18,022,950 18,022,950 N/A
538,338 884,230 451,000 (433,230) -49%
34,063,534 43,873,395 55,764,246 11,890,851 27%
DISTRICT BUDGET BY FUNDING SOURCE
(excludes Hawthorn Fund)
General Fund
TOTAL DISTRICT BUDGET
Measure AA
Grants
Section II - Page 2
Services and Supplies
The FY2015-16 services and supplies budget is proposed to increase by $1.4 million, or 32%. The
primary drivers of this significant increase include:
• An increase in capitalization thresholds from $10,000 to $25,000 for vehicles and equipment and
$50,000 for infrastructure, which was approved by the Board in December 2014, resulted in the shift
of over $500,000 in project costs from the capital budget to the operating budget.
• One-time Information Technology costs totaling approximately $250,000 that are included to
implement the IT Strategic Plan and to fund technology equipment replacement, required software
upgrades, a new server, etc.
• The build-out, lease, and utility costs for the AO3 additional lease space, which total $128,000.
• Increased funding for training and organizational consulting to support Measure AA project delivery
and the implementation of the Financial and Organizational Sustainability Model recommendations.
2. Property Management Program
Property Management expenditures for FY2015-16 total $795,244, an increase of $324,694 or 69% over
the FY2014-15 Midyear Budget. Increases include additional expenses for two major water
infrastructure improvements, foundation stabilization of the El Sereno residence, and repairs to two
rental residences. Rental income is projected to be $1.3 million, resulting in an anticipated net income
of approximately $504,000 from the District's property management program for FY2015-16.
3. Land
The proposed Land budget includes $12.1 million for new land additions in FY2015-16 and $210,000 for
land improvements. Of the total Land budget, $11.3 million is funded by Measure AA. Significant
anticipated land acquisitions include: the Event Center and Apple Orchard purchase in La Honda Creek
Open Space Preserve, estimated at $6.1 million from the Peninsula Open Space Trust (POST), and
securing improved road access rights on Mt Umunhum Road ($1.5 million) in Sierra Azul.
4. Capital Budget
The FY2015-16 Proposed Capital budget totals $10.4 million, of which, $6.6 million, or 64%, is funded by
Measure AA. When Land is included, total capital/fixed asset expenditures are $23.1 million. Measure
AA eligible staffing costs are limited to direct project management and field construction. Table 5
provides a summary of the proposed FY2015-16 capital and land projects grouped by function. More
detail can be found in the Proposed FY2015-16 Action Plan and the Five-Year Capital Improvement
Program.
Table 5: Proposed FY2015-16 District Capital Budget by Function
(includes Land, excludes Hawthorn)
Land Acquisition and Preservation $ 12,286,670 52%
Natural Resource Protection and Restoration $ 2,700,000 12%
Public Access and Education $ 5,251,000 22%
Vehicles, Equipment, Facilities, and Other $ 1,883,999 8%
Measure AA Reimbursed Staff Costs $ 1,299,281 6%
Total Capital and Land $ 23,420,950 100%
Section II - Page 3
5. Debt Service
Debt Service for FY2015-16 totals $11.1 million and includes the refunding of the 2004 notes in January
2015 and $1.2 million in estimated interest payments on the first tranche of Measure AA general
obligation (GO) bonds.
FY2015-16 DISTRICT STAFFING
District staffing for FY2015-16 is budgeted for 138.55 FTE, an increase of 14 positions over the FY2014-
15 adopted staffing level of 124.55 FTE. As part of the FY2014-15 Midyear Budget, five positions were
added to (1) accelerate Measure AA project implementation (two Capital Project Managers and one
Open Space Technician), (2) begin implementing the District’s new Integrated Pest Management
Program (IPM) (one IPM Coordinator), and (3) backfill the Senior Management Analyst position that
moved to the General Manager’s Office with a Finance and Budget Analyst in the Administrative
Services Department.
An additional nine positions are proposed for FY2015-16 to address a core function gap, to begin
implementing the new Financial and Operational Sustainability Model (FOSM) organizational structure,
and/or to provide much needed support to effectively manage the large ramp up of projects.
The Financial and Operational Sustainability Model (FOSM), which is evaluating the District’s internal
processes and organizational structure to identify improvements for increasing overall output and
operational efficiencies, has identified important capacity gaps that must be addressed as part of the
initial organizational restructuring. Additionally, to fulfill the commitments made to the public with the
passage of Measure AA, the District is increasing its project delivery output to accomplish a greater
number of public access and resource protection projects. The FY2015-16 proposed Action Plan
includes a 75% increase in the number of Measure AA projects and a 58% increase in the number of
non-Measure AA projects as compared to the prior fiscal year, for a total of 156 Key Projects. To achieve
this large increase in project delivery, two critical support systems positions are being recommended for
inclusion into the FY2015-16 Budget, as well as two field positions to maintain the current level of
service given the expanding facilities, new acreage of preserved lands, and increase in visitor use.
The recommended nine position additions are listed below:
Core Function Gap
Legislative and External Affairs Specialist (1.0 FTE) – This position would establish a new capacity at the
District to evaluate and track pending legislation that may impact the District to ensure timely partner
and legislative coordination in response to both opportunities and threats. This responsibility is
currently spread over several departments, which makes responding to legislative matters that are
generally time sensitive both cumbersome and somewhat haphazard. This position would maintain
ongoing connections with local, state, and federal delegations to best position the District to respond to
changes in the political and legislative landscape and would also be responsible for driving new Board-
approved legislation and representing the District in regional strategic partnership projects.
FOSM Recommendations
Chief Financial Officer (CFO)/Administrative Services Director (1.0 FTE)– This position would provide
needed financial depth to the organization and leadership for consolidated administrative services
functions including finance, human resources, and information technology. The position will report to
the General Manager and will work closely with the Controller to direct and provide high level strategic
Section II - Page 4
financial analysis, forecasting, modeling, budget performance evaluations and improvement
recommendations. The position would also direct strategic planning and implementation of information
systems and technology to improve and streamline work processes and maximize business operations,
and direct strategic planning, coordination, and tracking of human resources needs, employee
development and training, work performance management, and assist with labor relations and
negotiations.
Engineering and Construction Manager (1.0 FTE) – This position would manage the new Engineering
and Construction Department to deliver capital improvement projects, including Measure AA projects.
The new department increases accountability and improves project management efficiency and
consistency for more expedient and effective project delivery. This is the key position for establishing
the new department and to emphasize the project delivery core function and capacity for the agency.
Information Systems Division Manager (1.0 FTE) – This position would provide greater leadership,
emphasis, and strategic direction regarding information technology and systems needs, priorities, and
solutions, including the District-wide GIS function, and would ensure that new systems are well
integrated and account for future needs, future growth, and expected advances in technology in a cost-
effective manner.
Special Projects Manager (1.0 FTE) – This is a key position to help drive strategic initiatives and
operational enhancements for the agency and would report to the CFO/Administrative Services
Director. The FOSM has identified a lack of sufficient internal systems, integrated databases, and
defined policies to enable this agency to effectively grow in capacity and delivery output. Additional
capacity to manage special projects and provide high-level support and accountability is needed to
implement the recommended internal business systems improvements as well as meet ongoing
business, finance, and human resources tracking and reporting requirements.
Support Systems
Geographic Information Systems (GIS) Specialist (1.0 FTE) – To achieve the increase in the District’s
project delivery output, additional GIS support services are needed to address mapping, geographic-
based data collection and analysis needs across all departments. Moreover, GIS needs have expanded
exponentially due to increased requests from the Public Affairs Department to prepare web content and
outreach material (e.g., Measure AA Updates, searchable trail database for the District’s website), as
well as from the Operations Department which will require GIS integration to develop and maintain a
new Computerized Maintenance Management System.
Information Technology (IT) Specialist (1.0 FTE) – This position would provide much needed staff
resources to the new Information Technology Department to provide the basic tools for a modern
organization and perform a strategic role in developing and implementing information technology
improvements to keep up with technology advances, as well as develop integrated and efficient
systems. This position would support implementation of an IT Strategic Plan and various systems
improvements including the Document Management System and Computerized Maintenance
Management Program, both of which are proposed in the FY2015-16 Action Plan, as well as new
databases to track project performance, expenditures, etc.
Ranger (1.0 FTE) – The increase in new public access facilities, opening of new preserve areas, and
increase in visitor use that the District has experienced in the last 3-5 years, and will continue to
increase, merits additional patrol presence to sufficiently manage patrol, enforcement, and visitor
interfaces for the District. Moreover, as part of the Mount Umunhum Environmental Restoration and
Public Access Plan, the Board considered the need for two Rangers and one Open Space Technician to
Section II - Page 5
service the opening of the Mount Umunhum summit and the various improvements and subsequent
increased visitation. This position would address one of the ranger positions. Due to screening and
training academy requirements, new Ranger positions require a one year minimum lead time.
Supervising Ranger (1.0 FTE) – With the addition of a new ranger discussed above, a new Supervising
Ranger is needed to maintain effective reporting structures within the Patrol groups. Typically, one
supervising ranger supervises five rangers to obtain an optimal level of supervision, coaching, and
support.
Table 6 details the proposed staffing for FY2015-16. Due to the FOSM organizational restructuring, the
nine new positions are not assigned to specific departments as those will change with the reorganization
implementation later in the year.
Table 6: District Positions by Department
The following page presents an organization chart reflecting where the nine new positions would be
assigned.
Department
FY2014-15
Adopted FTE
FY2014-15
Change
FY2014-15
Midyear FTE
FY2015-16
Change
FY2015-16
Proposed FTE
Administration 13.75 0.00 13.75 0.00 13.75
General Counsel 2.50 0.00 2.50 0.00 2.50
General Manager 5.00 1.00 6.00 0.00 6.00
Natural Resources 9.00 1.00 10.00 0.00 10.00
Operations 65.30 1.00 66.30 0.00 66.30
Planning 12.00 1.00 13.00 0.00 13.00
Public Affairs 11.00 0.00 11.00 0.00 11.00
Real Property 6.00 1.00 7.00 0.00 7.00
NEW POSITIONS 0.00 0.00 0.00 9.00 9.00
Total FTE 124.55 5.00 129.55 9.00 138.55
Section II - Page 6
General Manager
Visitor and Field
Services
Assistant General
Manager Finance and
Administrative Services
CFO / Director of
Administrative Services
Finance
Manager
Human Resources
Manager
Information
Technology
Manager
Board of Directors
Project Planning and
Delivery
Assistant General
Manager
Planning
Manager
Real Property
Manager
General Counsel
Controller
Executive Assistant
Engineering and
Construction
Manager
Natural Resources
Manager
Visitor Services
Manager
Land and Facilities
Services
Manager
Special Projects and
Program Management
Senior Management Analyst
Public Affairs
Manager
District Clerk
Special Projects
Manager
Legislative and
External Affairs
Specialist
GIS Specialist
IT Specialist
Supervising Ranger
Ranger
Exhibit A:
New Positions Using the Recommended FOSM Recommended Organizational Model
Section II - Page 7
SECTION III:
FIVE-YEAR
CAPITAL IMPROVEMENT
PROGRAM
THREE-YEAR CAPITAL IMPROVEMENT PROGRAM
The Proposed FY2015-16 Three-Year Capital Improvement Program (CIP) lists projected capital projects
and associated costs for fiscal years FY2015-16 through FY2017-18 and provides funding of $84.3 million
over the next three years. The CIP would be funded by the General Fund, Measure AA general
obligation bonds, the Hawthorn Fund, and grants. The CIP lists the capital projects by function and
department, similar to the Action Plan. Projects are further subdivided into Measure AA (MAA) and
non-Measure AA (Non-MAA) projects.
Proposed FY2015-16 Capital Budget
The FY2015-16 Proposed Capital Budget, including land acquisition, totals $23.6 million (including
Hawthorn Fund projects), of which $18.0 million is funded by Measure AA. The Proposed FY2015-16
Budget is $9.1 million, or 62%, higher than the prior year due to the first full year of Measure AA funding
and project implementation. Tables 7 and 8 provide a summary of funding sources and program
expenditure categories for FY2015-16.
Table 7: Five-Year CIP Funding Sources
Measure AA $ 18,022,950 76%
General Fund $ 4,604,000 20%
Hawthorn Fund $ 528,000 2%
Grants $ 451,000 2%
Total Funding $ 23,605,950 100%
Table 8: Five-Year CIP by Program
Land Acquisition and Preservation $ 12,286,670 52%
Natural Resource Protection and Restoration $ 2,700,000 11%
Public Access and Education $ 5,251,000 22%
Vehicles, Equipment, Facilities, and Other $ 2,068,999 9%
MAA Reimbursed Staff Costs $ 1,299,281 6%
Total CIP $ 23,605,950 100%
The following pages present a summary of the FY2015-16 Three-Year CIP as well as project cost detail by
department. Descriptions of the projects can be found in the FY2015-16 Proposed Action Plan.
Section III - Page 1
FY2015-16 Three-Year Capital Improvement Program Summary
FY2015-16 FY2016-17 FY2017-18 5-Year Total
12,286,670 4,959,158 15,671,139 32,916,967
2,700,000 2,263,000 2,022,500 6,985,500
5,251,000 9,423,000 4,694,000 19,368,000
2,068,999 1,700,000 16,731,000 20,499,999
1,299,281 893,291 2,384,445 4,577,016
23,605,950 19,238,449 41,503,084 84,347,482
FY2015-16 FY2016-17 FY2017-18 5-Year Total
Administration 7,692 171,200 164,000 0 0 164,000
Natural Resources 508,433 840,000 2,012,500 1,626,000 1,430,500 5,069,000
Operations 907,205 2,160,000 2,531,000 2,256,000 2,316,000 7,103,000
Planning 2,730,188 1,799,742 6,049,811 10,034,311 21,578,095 37,662,216
Real Property 50 23,000 539,999 350,000 500,000 1,389,999
Subtotal Capital Projects 4,153,568 4,993,942 11,297,310 14,266,311 25,824,595 51,388,215
Real Property - Land 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Subtotal Land Acquistion 4,091,431 9,543,000 12,308,640 4,972,138 15,678,489 32,959,267
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
District Summary
by Funding Source
FY2013-14
Actuals
FY2014-15
Midyear
Budget
FY2015-16 FY2016-17 FY2017-18 5-Year Total
Measure AA 0 6,718,822 18,022,950 14,523,449 21,562,084 54,108,482
General Fund 6,432,164 6,591,463 4,604,000 4,165,000 19,941,000 28,710,000
Hawthorn Fund 141,389 342,427 528,000 20,000 0 548,000
Grants 1,671,446 884,230 451,000 530,000 0 981,000
Total CIP 8,244,999 14,536,942 23,605,950 19,238,449 41,503,084 84,347,482
FY2014-15
Midyear
Budget
Five-Year Capital Improvement Program
Five-Year Capital Improvement Program
Measure AA Project Reimbursed Staff Costs
Land Acquisition and Preservation
Natural Resource Protection and Restoration
Public Access and Education
Vehicles, Equipment, Facilities, and Other
District Summary by Program
Total CIP
District Summary by Department FY2013-14
Actuals
Section III - Page 2
FY2015-16 Three-Year Capital Improvement Program Summary (Cont'd)
Measure AA Summary FY2015-16 FY2016-17 FY2017-18 5-Year Total
Land Acquisition and Preservation 11,283,670 3,459,158 14,171,139 28,913,967
Public Access and Education 3,978,000 9,028,000 3,969,000 16,975,000
Natural Resource Protection and Restoration 1,382,000 1,143,000 1,037,500 3,562,500
Project Reimbursed Staff Costs 1,299,281 893,291 2,384,445 4,577,016
Total Measure AA 17,942,951 14,523,449 21,562,084 54,028,483
General Fund Summary FY2015-16 FY2016-17 FY2017-18 5-Year Total
Land Acquisition and Preservation 1,003,000 1,500,000 1,500,000 4,003,000
Public Access and Education 1,273,000 395,000 725,000 2,393,000
Natural Resource Protection and Restoration 1,318,000 1,120,000 985,000 3,423,000
Vehicles, Equipment, Facilities, and Other 2,068,999 1,700,000 16,731,000 20,499,999
Total Measure AA 5,662,999 4,715,000 19,941,000 30,318,999
TOTAL CIP 23,605,950 19,238,449 41,503,084 84,347,482
Section III - Page 3
Three-Year Capital Improvement Program:
Administration
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Vehicles, Equipment, Facilities, and Other 164,000 0 0 164,000
Total Capital Budget $164,000 $0 $0 $164,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
Document Management System (DMS) Implementation 100,000 0 0 100,000
IAFS HR Modules Implementation & DMS Interface 64,000 0 0 64,000
Total Vehicles, Equipment, Facilities, and Other $164,000 $0 $0 $164,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 4
Three-Year Capital Improvement Program:
Natural Resources
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 1,587,000 1,408,000 1,205,500 4,200,500
Measure AA Project Reimbursed Staff Costs 425,500 218,000 225,000 868,500
Total Capital Budget $2,012,500 $1,626,000 $1,430,500 $5,069,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 1-1: Miramontes Ridge: Agricultural Well 0 0 85,500 85,500
MAA 3-3: Purisima Creek Redwoods: Grazing Infrastructure 0 97,000 31,000 128,000
MAA 4-2: ECdM Creek Watershed Protection Program: Final Phase 157,000 0 0 157,000
MAA 4-3: ECdM Creek Watershed Protection Program: Re-assess & Implement 36,000 59,000 42,000 137,000
MAA 5-2: Upper La Honda Creek: Grazing Infrastructure 285,000 396,000 0 681,000
MAA 7-2: La Honda Creek: Fisheries Restoration Roads 503,000 0 0 503,000
MAA 7-3: La Honda Creek: Fisheries Restoration Apple Orchard 0 20,000 0 20,000
MAA 7-4: La Honda Creek: Fisheries Restoration Event Center 28,000 0 0 28,000
MAA 7-5: La Honda Creek: Grazing Infrastructure 132,000 272,000 0 404,000
MAA 9-1: Russian Ridge: Grazing Infrastructure 91,000 0 0 91,000
MAA 9-3: Russian Ridge: Pond Improvements 0 101,000 405,000 506,000
MAA 20-1: South Bay Foothills: Wildlife Passage Improvements 120,000 168,000 282,000 570,000
Subtotal: Measure AA Projects 1,352,000 1,113,000 845,500 3,310,500
Alpine Road Salamander Undercrossing 25,000 25,000 150,000 200,000
Big Dipper Ranch Water Infrastructure 10,000 0 0 10,000
Prescribed Fire Program Development 100,000 150,000 0 250,000
Restoration Forestry Demonstration Project 60,000 95,000 185,000 340,000
Tunitas Creek Water Infrastructure 15,000 0 0 15,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 235,000 295,000 360,000 890,000
Total Natural Resource Protection and Restoration $1,587,000 $1,408,000 $1,205,500 $4,200,500
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 5
Three-Year Capital Improvement Program:
Natural Resources
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 125,500 118,000 125,000 368,500
Construction 300,000 100,000 100,000 500,000
Total Reimbursed MAA Staff Costs $425,500 $218,000 $225,000 $868,500
Total: Measure AA Projects $1,777,500 $1,331,000 $1,070,500 $4,179,000
Total: Non-Measure AA Projects $235,000 $295,000 $360,000 $890,000
Grand Total: All Capital Projects $2,012,500 $1,626,000 $1,430,500 $5,069,000
Project FY2015-16 FY2016-17 FY2017-18 5-Year Total
Fisheries Restoration Grant Program - La Honda Creek Roads $231,000 $0 $0 $231,000
Total Grant Income $231,000 $0 $0 $231,000
Total Capital Projects, net of Grant Income $1,781,500 $1,626,000 $1,430,500 $4,838,000
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 6
Three-Year Capital Improvement Program:
Operations
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 390,000 800,000 600,000 1,790,000
Public Access and Education 910,000 350,000 700,000 1,960,000
Vehicles, Equipment, Facilities, and Other 1,171,000 1,046,000 956,000 3,173,000
Measure AA Project Reimbursed Staff Costs 60,000 60,000 60,000 180,000
Total Capital Budget $2,531,000 $2,256,000 $2,316,000 $7,103,000
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
Paulin and Houhgton Demolitions 390,000 0 0 390,000
Demolition and Clean up of Abandoned Structures [Foothillls]0 400,000 200,000 600,000
Demolition and Clean up of Abandoned Structures [Skyline]0 400,000 400,000 800,000
Total Natural Resource Protection and Restoration $390,000 $800,000 $600,000 $1,790,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 3-4: Harkins Bridge Replacement 500,000 0 0 500,000
MAA 17-4: Stevens Creek Footbridges 200,000 0 0 200,000
Subtotal: Measure AA Projects 700,000 0 0 700,000
Footbridge Replacements 0 200,000 200,000 400,000
Install Automated Gates at Fremont Older 40,000 0 0 40,000
Lower Purisima Creek Preserve Restroom Replacement 70,000 0 0 70,000
Vehicle Bridge Replacement 0 150,000 500,000 650,000
Preserve Entrance Signage Upgrades 100,000 0 0 100,000
Subtotal: Non-Measure AA Projects 210,000 350,000 700,000 1,260,000
Total Public Access and Education $910,000 $350,000 $700,000 $1,960,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
Computerized Maintenance Management System 50,000 0 0 50,000
Equipment 316,000 376,000 376,000 1,068,000
SFO HVAC Closeout 50,000 0 0 50,000
Stopgap Operations Facilities (Trailers)50,000 0 0 50,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 7
Three-Year Capital Improvement Program:
Operations
Vehicles, Equipment, Facilities, and Other (Cont'd)FY2015-16 FY2016-17 FY2017-18 5-Year Total
Skyline Facility Improvements - Install automated gate at SFO 75,000 0 0 75,000
Skyline Facility Improvements - Repave Driveway 60,000 0 0 60,000
Skyline Water Tank Rehabilitation 65,000 0 0 65,000
Vehicles - Administrative 35,000 100,000 110,000 245,000
Vehicles - Maintenance 270,000 270,000 220,000 760,000
Vehicles - Patrol 200,000 300,000 250,000 750,000
Total Vehicles, Equipment, Facilities, and Other $1,171,000 $1,046,000 $956,000 $3,173,000
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 40,000 40,000 40,000 120,000
Construction 20,000 20,000 20,000 60,000
Total Reimbursed MAA Staff Costs $60,000 $60,000 $60,000 $180,000
Total: Measure AA Projects $760,000 $60,000 $60,000 $880,000
Total: Non-Measure AA Projects $1,771,000 $1,396,000 $1,656,000 $4,433,000
Grand Total: All Capital Projects $2,531,000 $1,456,000 $1,716,000 $5,313,000
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 8
Three-Year Capital Improvement Program:
Planning
Budget by Program FY2015-16 FY2016-17 FY2017-18 5-Year Total
Natural Resource Protection and Restoration 723,000 55,000 217,000 995,000
Public Access and Education 4,341,000 9,073,000 3,994,000 17,408,000
Vehicles, Equipment, Facilities, and Other 194,000 304,000 15,275,000 15,773,000
Measure AA Project Reimbursed Staff Costs 791,811 602,311 2,092,095 3,486,216
Total Capital Budget $6,049,811 $10,034,311 $21,578,095 $37,662,216
Natural Resource Protection and Restoration FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 22-1: Sierra Azul Hendrys Creek Restoration 30,000 30,000 192,000 252,000
Subtotal: Measure AA Projects 30,000 30,000 192,000 252,000
Russian Ridge Mindego Ranch Remediation, Demo, Restoration; Water System 363,000 0 0 363,000
Water Rights 1 305,000 0 0 305,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 693,000 25,000 25,000 743,000
Total Natural Resource Protection and Restoration $723,000 $55,000 $217,000 $995,000
Public Access and Education FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 2-1: Cooley Landing Interpretive Facilities & Infrastructure Design & Implementation
(Partnership with East Palo Alto)856,000 936,000 0 1,792,000
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permitting & Implementation 137,000 416,000 41,000 594,000
MAA 4-4: El Corte de Madera Creek Oljon Trail Permitting & Implementation (Phases II - IV)32,000 172,000 0 204,000
MAA 5-4: La Honda Creek: Sears Ranch Interim Parking Area and Trail Connections 107,000 43,000 196,000 346,000
MAA 5-5: La Honda Creek: Red Barn Parking Area and Trail Connections 98,000 115,000 1,179,000 1,392,000
MAA 9-4: Russian Ridge Mindego Trail 67,000 0 0 67,000
MAA 9-5: Russian Ridge Trail Improvements to Council Circle 10,000 0 0 10,000
MAA 11-1: Rancho San Antonio New Trails to connect Quarry Trail to Black Mountain Trail 8,000 116,000 162,000 286,000
MAA 20-2: Hwy 17 Bay Area Ridge Trail Crossing Feasibility 62,000 342,000 136,000 540,000
MAA 21-4: Bear Creek Stables Site Plan and CEQA 86,000 207,000 1,323,000 1,616,000
PART I: DEPARTMENT SUMMARY
PART II: DEPARTMENT DETAIL
Section III - Page 9
Three-Year Capital Improvement Program:
Planning
Public Access and Education (Cont'd)FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 21-5: Bear Creek Redwoods Public Access (Phase 1 Implementation)293,000 1,093,000 919,000 2,305,000
MAA 21-6: Bear Creek Redwoods Alma College Site Rehabilitation Plan and CEQA 270,000 50,000 0 320,000
MAA 23-2: Sierra Azul: Bridges for Mt Umunhum Trail Implementation 95,000 95,000 4,000 194,000
MAA 23-4: Sierra Azul: Summit Restoration (Phase I)611,000 2,577,000 8,000 3,196,000
MAA 23-5: Sierra Azul: Mt Umunhum Guadalupe Creek Overlook & Bridges 213,000 7,000 0 220,000
MAA 23-6: Sierra Azul: Mt Umunhum Road Design and Construction 333,000 2,859,000 1,000 3,193,000
Subtotal: Measure AA Projects 3,278,000 9,028,000 3,969,000 16,275,000
Bear Creek Redwoods Preserve Plan Development, CEQA and Ponds Assessment (formerly
MAA 21-2, supports other MAA projects)273,000 0 0 273,000
El Sereno Dog Access Scoping & Implementation 47,000 0 0 47,000
Fremont Older Staging Area Public Safety Improvements 260,000 0 0 260,000
Mt Umunhum Radar Tower Repairs 115,000 0 0 115,000
Windy Hill Hawthorn Historic Complex: Partner Selection & Site Development 343,000 20,000 0 363,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Subtotal: Non-Measure AA Projects 1,063,000 45,000 25,000 1,133,000
Total Public Access and Education $4,341,000 $9,073,000 $3,994,000 $17,408,000
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
District-wide Long-term Facilities Plan 169,000 279,000 0 448,000
District-wide Long-term Facilities Plan Implementation (AO, 1 Field Office)0 0 15,250,000 15,250,000
Unanticipated Expenses 25,000 25,000 25,000 75,000
Total Vehicles, Equipment, and Other $194,000 $304,000 $15,275,000 $15,773,000
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 10
Three-Year Capital Improvement Program:
Planning
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 505,811 411,311 377,095 1,294,216
Construction 286,000 191,000 1,715,000 2,192,000
Total Reimbursed MAA Staff Costs $791,811 $602,311 $2,092,095 $3,486,216
Total: Measure AA Projects $4,099,811 $9,660,311 $6,253,095 $20,013,216
Total: Non-Measure AA Projects $1,950,000 $374,000 $15,325,000 $17,649,000
Grand Total: All Capital Projects $6,049,811 $10,034,311 $21,578,095 $37,662,216
Project FY2015-16 FY2016-17 FY2017-18 5-Year Total
Mt Um Environmental Restoration & Public Access (State Coastal Conservancy)$20,000 $530,000 $0 $550,000
Bay Trail - (Santa Clara County grant)$200,000 $0 $0 $200,000
Total Grant Income $220,000 $530,000 $0 $750,000
Total Capital Projects, net of Grant Income $5,829,811 $9,504,311 $21,578,095 $36,912,216
1 Staff anticipates there will be additional budget for this project but at this time there is not sufficient information for project cost estimates beyond FY15-16.
PART III: GRANT INCOME
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 11
Three-Year Capital Improvement Program:
Real Property
Land Acquisition and Preservation 12,286,670 4,959,158 15,671,139 32,916,967
Vehicles, Equipment, Facilities, and Other 539,999 350,000 500,000 1,389,999
Measure AA Project Reimbursed Staff Costs 21,970 12,980 7,350 42,300
Total Capital Budget $12,848,639 $5,322,138 $16,178,489 $34,349,266
Land Acquisition and Preservation FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 2-2: Ravenswood Bay Trail Design, CEQA, Permits & Implementation 78,000 0 0 78,000
MAA 3-1: Lot Line Adjustment / Property Transfer Purisima Uplands 816,500 20,000 0 836,500
MAA 3-2: Site Clean-up and Soil Remediation Purisima Uplands 126,665 140,714 0 267,379
MAA 4-1: El Corte de Madera Creek Land Conservation 0 0 6,092,525 6,092,525
MAA 5-1: La Honda Creek Upper Area Land Conservation 811,000 423,000 712,000 1,946,000
MAA 7-1: Event Center and Apple Orchard Purchase 6,087,677 0 0 6,087,677
MAA 8-1: La Honda Creek/Russian Ridge Land Conservation 302,500 1,545,000 2,032,000 3,879,500
MAA 10-2: Alpine Road and Drainage Improvements - MOU 35,000 0 5,085,641 5,120,641
MAA 17-1: Upper Stevens Creek 333,906 0 0 333,906
MAA 21-1: Bear Creek Redwoods - Moody Gulch 122,500 36,460 48,960 207,920
MAA 22-2: Sierra Azul Cathedral Oaks 650,000 0 0 650,000
MAA 23-1: Sierra Azul Mt Um Trail and Property Rights 1,511,922 0 0 1,511,922
MAA 24-1: Sierra Azul Rancho de Guadalupe Land Conservation 0 1,059,500 200,013 1,259,513
MAA 25-1: Sierra Azul Loma Prieta Land Conservation 408,000 234,484 0 642,484
MAA New Land Conservation Opportunities 0 0 0 0
Subtotal: Measure AA Projects 11,283,670 3,459,158 14,171,139 28,913,967
1405 Skyline Blvd, Improvements (INE Property)50,000 0 0 50,000
5755 Alpine Road, Remodel (Silva Property)160,000 0 0 160,000
New Land Conservation Purchases 793,000 1,500,000 1,500,000 3,793,000
Subtotal: Non-Measure AA Projects 1,003,000 1,500,000 1,500,000 3,793,000
Total Land Acquisition and Preservation $12,286,670 $4,959,158 $15,671,139 $32,706,967
PART II: DEPARTMENT DETAIL
PART I: DEPARTMENT SUMMARY
Section III - Page 12
Three-Year Capital Improvement Program:
Real Property
Vehicles, Equipment, Facilities, and Other FY2015-16 FY2016-17 FY2017-18 5-Year Total
MAA 21-3: Bear Creek Redwoods - Water Infrastructure Improvements 79,999 0 0 79,999
Subtotal: Measure AA Projects 79,999 0 0 79,999
16075 Overlook Dr. Foundation Stabilization 75,000 0 0 75,000
McDonald Ranch, POD 17 Water Line Replacement 125,000 0 0 125,000
Driscoll Ranch, POD 36 Water Line Replacement 75,000 0 0 75,000
Windy Hill Alpine Road Residence 185,000 0 0 185,000
Facilities Improvements 0 350,000 500,000 850,000
Subtotal: Non-Measure AA Projects 460,000 350,000 500,000 1,310,000
Total Vehicles, Equipment, Facilities, and Other $539,999 $350,000 $500,000 $1,389,999
Measure AA Project Reimbursed Staff Costs FY2015-16 FY2016-17 FY2017-18 5-Year Total
Project Management 21,970 12,980 7,350 42,300
Total Reimbursed MAA Staff Costs $21,970 $12,980 $7,350 $42,300
Total: Measure AA Projects $11,385,639 $3,472,138 $14,178,489 $29,036,266
Total: Non-Measure AA Projects $1,463,000 $1,850,000 $2,000,000 $5,103,000
Grand Total: All Capital Projects $12,848,639 $5,322,138 $16,178,489 $34,139,266
PART II: DEPARTMENT DETAIL (Cont'd)
Section III - Page 13
SECTION IV:
PROPOSED
FY2015-16
HAWTHORN FUND BUDGET
HAWTHORN FUND
The Proposed FY2015-16 Annual Budget for the Hawthorn endowment totals $543,800, which is 59%
higher than the FY2014-15 Midyear Budget. A total of $185,000 is budgeted under Capital Expenses for
improvements to the Alpine House employee residence. The remaining Capital Expenses budget
includes approximately $15,000 for electrical services and the installation of a security system, and no
more than $30,000 for the installation of rodent exclusion, roof repairs, and other minor stabilization
efforts to mitigate deterioration as staff negotiates a partnership agreement over the next year.
Approximately $15,000 is set aside to cover District project management costs and the remaining
balance of $283,000 is a placeholder for more aggressive mothballing should the current partnership
development process yield no viable partner.
If the proposed Hawthorn budget is approved, the endowment fund balance at the end of FY2015-16 is
projected to be $1,171,958. (See Table 5 below)
Table 6: Hawthorn – Projected Cash Balance
Budget Category
FY2013-14
Actuals
(Unaudited)
FY2014-15
Midyear
Budget
FY 2015-16
Proposed
Annual Budget
$ Change from
Midyear
FY2014-15
% Change from
Midyear
FY2014-15
Operating Expenses 14,747 221,685 15,800 (205,885) -93%
Capital Expenses 126,642 120,742 528,000 407,258 337%
Total: Hawthorn 141,389 342,427 543,800 201,373 59%
FY2015-16 PROPOSED ANNUAL BUDGET
Hawthorn Fund Original Endowment: 2,018,445$
FY2011-12 Interest Income 3,267$
FY2011-12 Expenditures (50,672)$
FY2012-13 Interest Income 7,854$
FY2012-13 Expenditures (122,347)$
FY2013-14 Interest Income 5,600$
FY2013-14 Expenditures (141,389)$
FY2014-15 Interest Income - Projected 5,000$
FY2014-15 Expenditures - Projected (15,000)$
FY2015-16 Interest Income - Proposed Budget 5,000$
FY2015-16 Expenditures - Proposed Budget (543,800)$
Ending Balance - Projected 1,171,958$
HAWTHORN: Endowment Fund
Section IV - Page 1
SECTION V:
FY2015-16
DEPARTMENT
SUMMARIES
ADMINISTRATIVE SERVICES DEPARTMENT
Objective:
To provide the overall management and administration of the District in support of the organization’s
mission and goals.
Core Functions:
Provide financial management, budgeting, and accounting services.
Administer Human Resources Programs and coordinate employee relations activities.
Provide Information Technology services.
Provide office management and public reception/customer service at the Administrative Office.
Department Budget:
ADMINISTRATIVE SERVICES
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 1,353,563 1,722,442 1,717,624 (4,818) 0%
Services and Supplies 726,736 749,900 1,318,026 568,126 76%
Subtotal: Operating Budget 2,080,299 2,472,342 3,035,650 563,308 23%
Capital 7,692 111,200 164,000 52,800 47%
Total Department Budget 2,087,991 2,583,542 3,199,650 616,108 24%
Total FTE 11.25 13.75 13.75 0.00 0%
GENERAL MANAGER’S OFFICE
Objective:
To provide support to the Board of Directors in the development and implementation of its goals and
policies and provide leadership and guidance to District departments in the delivery of services.
Core Functions:
Provide organizational leadership and direction to implement Board policy and goals.
Provide District Clerk support to the District Board and staff.
Department Budget:
GENERAL MANAGER'S OFFICE
BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 784,027 978,157 1,124,026 145,869 15%
Services and Supplies 202,396 230,665 400,425 169,760 74%
Subtotal: Operating Budget 986,423 1,208,822 1,524,451 315,629 26%
Strategic Plan Implementation 18,478 1,043,075 - (1,043,075) -100%
Total Department Budget 1,004,901 2,251,897 1,524,451 (727,446) -32%
Total FTE 5.00 6.00 6.00 0.00 0%
Section V - Page 1
GENERAL COUNSEL’S OFFICE
Objective:
To provide legal services and counsel to the Board of Directors, committees, and District departments.
Core Functions:
Provide legal review and advice to the District Board and staff.
Represent the District in litigation and legal matters with outside agencies
Provide risk management services.
Department Budget:
GENERAL COUNSEL'S OFFICE
BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 373,246 453,051 462,404 9,353 2%
Services and Supplies 60,773 53,130 61,915 8,785 17%
Subtotal: Operating Budget 434,019 506,181 524,319 18,138 4%
Total Department Budget 434,019 506,181 524,319 18,138 4%
Total FTE 2.50 2.50 2.50 0.00 0%
NATURAL RESOURCES DEPARTMENT
Objective:
To protect and restore the natural diversity and integrity of the District’s resources for their value to the
environment and the public, and provide for the use of the preserves consistent with resource
protection.
Core Functions:
Plan, implement, and design projects to protect and restore the natural resources.
Comply with the California Environmental Quality Act (CEQA) and resource agency regulation
requirements.
Work with other entities to obtain funding, plan for, and protect District and regional natural
resources.
Steward District working landscapes to protect natural resource values and provide sustainable
agricultural uses.
Section V - Page 2
Department Budget:
NATURAL RESOURCES
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 844,455 1,073,745 1,169,398 95,653 9%
Less MAA Reimbursible Staff Costs - - 125,500 125,500 N/A
Net Salaries and Benefits 844,455 1,073,745 1,043,898 (29,847) -3%
Services and Supplies 508,833 468,551 735,930 267,379 57%
Subtotal: Operating Budget 1,353,288 1,542,296 1,779,828 237,532 15%
MAA Capital - - 1,777,500 1,777,500 N/A
Non-MAA Capital 508,433 915,000 235,000 (680,000) -74%
Subtotal: Capital Budget 508,433 915,000 2,012,500 1,097,500 120%
Total Department Budget 1,861,721 2,457,296 3,792,328 1,335,032 54%
Total FTE 8.50 10.00 10.00 0.00 0%
OPERATIONS DEPARTMENT
Objective:
To follow management policies that ensure proper care and stewardship of the land, that provide public
access appropriate to the nature of the land, and that are consistent with ecological values and public
safety.
Core Functions:
Provide in-the-field services to protect and restore the natural resources.
Protect public health and safety through enforcement, fire protection, and safe access.
Provide visitor services as the frontline “Face of the District”.
Maintain and construct new District trails.
Foster neighbor, partner, and jurisdictional-oversight agency relationships and engage in multi-
stakeholder efforts to further District goals.
Department Budget:
OPERATIONS
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 6,642,109 6,900,055 7,305,639 405,584 6%
Less MAA Reimbursible Staff Costs - - 646,000 646,000 N/A
Net Salaries and Benefits 6,642,109 6,900,055 6,659,639 (240,416) -3%
Services and Supplies 1,498,666 1,707,440 2,074,427 366,987 21%
Subtotal: Operating Budget 8,140,775 8,607,495 8,734,066 126,571 1%
MAA Capital - - 760,000 760,000 N/A
Non-MAA Capital 907,205 2,262,266 1,771,000 (491,266) -22%
Subtotal: Capital Budget 907,205 2,262,266 2,531,000 762,292 34%
Total Department Budget 9,047,980 10,869,761 11,265,066 395,305 4%
Total FTE 62.40 66.30 66.30 0.00 0%
Section V - Page 3
PLANNING DEPARTMENT
Objective:
To protect and restore the natural diversity and integrity of the District’s resources; encourage public
and private agencies to preserve, maintain and enhance open space; and follow management policies
for quality care of the land, provision of public access, and maintenance of ecological values and public
safety.
Core Functions:
Plan, design, and implement projects for public access, staff facilities, and stewardship of cultural
resources.
Develop and maintain current and long-range use and management plans, policies, and procedures
for Preserves.
Manage the District Geographic Information Systems (GIS).
Comply with the California Environmental Quality Act (CEQA) and all permitting, code, and
regulation requirements.
Work with other entities to obtain funding, plan for and protect District and Regional greenbelt use
and public access.
Engage public and partner agency involvement in planning activities.
Department Budget:
PLANNING
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 1,200,327 1,402,824 1,567,119 164,295 12%
Less MAA Reimbursible Staff Costs - - 505,811 505,811 N/A
Net Salaries and Benefits 1,200,327 1,402,824 1,061,308 (341,516) -24%
Services and Supplies 27,493 199,501 (199,501) -100%
Subtotal: Operating Budget 1,227,820 1,602,325 1,061,308 (541,017) -34%
MAA Capital - - 4,099,811 4,099,811 N/A
Non-Measure AA Capital 2,603,546 1,856,610 1,607,000 (249,610)
Subtotal: Capital Budget 2,603,546 1,856,610 5,706,811 3,850,201 207%
Strategic Plan Implementation 340,449 234,000 - (234,000) -100%
Total Department Budget 4,171,815 3,692,935 6,768,119 6,925,385 188%
Total FTE 12.00 13.00 13.00 0.00 0%
PUBLIC AFFAIRS DEPARTMENT
Objective:
To educate and make clearly visible to the public the purposes and actions of the District, and actively
encourage public input and involvement in the District’s decision-making process and other activities.
Core Functions:
Maximize public awareness and understanding of the District and its activities.
Influence and propose legislation that affects and/or benefits the District’s ability to carry out its
mission.
Engage the public through programs that educate and involve the community and expand the
District’s capacity.
Section V - Page 4
Collect and evaluate constituent feedback and recommend action.
Department Budget:
PUBLIC AFFAIRS
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 928,535 1,135,930 1,241,881 105,951 9%
Services and Supplies 435,658 597,790 719,690 121,900 20%
Subtotal: Operating Budget 1,364,193 1,733,720 1,961,571 227,851 13%
Strategic Plan Implemenation 239,335 170,836 - (170,836)
Total Department Budget 1,603,528 1,904,556 1,961,571 57,015 3%
Total FTE 10.00 11.00 11.00 0.00 0%
REAL PROPERTY DEPARTMENT
Objective:
To purchase or otherwise acquire interest in the maximum feasible area of strategic open space land;
link District open space lands with federal, state, county, city parklands, and watershed lands.
Core Functions:
Provide comprehensive land conservation planning and analysis to guide the land purchase
program.
Monitor and protect the District’s public open space property interests (including fee and easement
interests).
Manage revenue-producing properties.
Create and take advantage of opportunities to conserve the greenbelt, foothills, and baylands.
Maintain neighbor, conservation partner and agency relationships.
Department Budget:
REAL PROPERTY
DEPARTMENT BUDGET
FY2013-14
Actuals
FY2014-15
Midyear Budget
FY2015-16
Proposed
Annual Budget
$ Change from
FY2014-15
Midyear Budget
% Change from
FY2014-15
Midyear Budget
Salaries and Benefits 732,209 856,402 980,242 123,840 14%
Less MAA Reimbursible Staff Costs - - 21,970 21,970 N/A
Net Salaries and Benefits 732,209 856,402 958,272 101,870 12%
Services and Supplies 74,380 129,550 (129,550) -100%
Subtotal: Operating Budget 806,589 985,952 958,272 (27,680) -3%
MAA Land & Associated Costs - - 11,305,640 11,305,640 N/A
Non-MAA Land & Associated Costs 4,091,431 9,354,000 1,003,000 (8,351,000) -89%
Subtotal: Land Budget 4,091,431 9,354,000 12,308,640 2,954,640 32%
MAA Property Management - - 79,999 79,999 N/A
Non-MAA Property Management 223,783 470,550 715,245 244,695 52%
Subtotal: Property Mgmt Budget 223,783 470,550 795,244 324,694 69%
Debt Service 8,858,244 8,893,601 11,142,744 2,249,143 25%
Total Department Budget 13,980,047 19,704,103 25,204,900 5,500,797 28%
Total FTE 5.00 7.00 7.00 0.00 0%
Section V - Page 5