HomeMy Public PortalAbout2023-10-10 minutesMEETING MINUTES
JEFFERSON CITY BOARD OF ADJUSTMENT
October 10, 2023
BOARD MEMBERS PRESENT ATTENDANCE RECORD
Andrew Hake, Chairman 1 of 1
Jim Crabtree, Vice Chairman 1 of 1
Jay Seaver 1 of 1
Katy Lacy 1 of 1
Brad Schaefer 1 of 1
Adam Cartwright, Alternate 1 of 1
Michael Eichner, Alternate 1 of 1
BOARD MEMBERS ABSENT
Roy Michael, Alternate 0 of 1
COUNCIL LIAISON PRESENT
Erin Wiseman
STAFF PRESENT
Clint Smith, Director of Planning & Protective Services
Eric Barron, Planning Manager
Kortney Bliss, Planner
Anne Stratman, Neighborhood Services Specialist
Tiphanie Pearson, Administrative Assistant
Shawn McCall, Associate City Attorney
Guests: Jack Deeken
Steve Meredith
Colleen Meredith
Kristy Schriefer
Leslie Backstrom
Frank Underwood
Brian McMillan
1. Call to Order and Introduction of Members, Ex-Officio Members and Staff
Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked
staff to introduce themselves. A quorum was present to hear the items on the agenda. The
following members were designated to vote: Hake, Crabtree, Seaver, Lacy, and Schaefer. Those
wishing to speak to the Board were sworn in.
2. Procedures Explained
Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following
documents as exhibits for all items under consideration at the meeting:
1. The City Code of the City of Jefferson, as amended
2. The Comprehensive Plan and Land Use Map
3. Copies of applications under consideration
4. A list of property owners to whom notice of the hearing was sent
5. The affidavits of publication of notice of the public hearing
6. Copies of drawings and plans under consideration
7. Letters and memoranda from City staff
8. Staff reports and minutes of proceedings
9. Materials submitted by the public or the applicant
10. Rules of Procedure for the Board of Adjustment
Mr. Crabtree announced he will abstain from Case Number B23007 due to personal interest. Mr.
Cartwright will be the alternate voting member for this motion.
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October 10, 2023
3. Adoption of Agenda
Mr. Crabtree moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed
5-0 with the following votes:
Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer
Nay: None
4. Approval of Minutes from the Regular Meeting of the July 11, 2023 Meeting
Mr. Crabtree moved and Mr. Seaver seconded to approve the minutes as printed. The motion
passed 5-0 with the following votes:
Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer
Nay: None
5. Communications Received
No correspondence was received.
6. New Business – Public Hearings
Case No. B23006 – 1112 Jackson Street, Conditional Use Permit and Rear Setback Variance.
Request filed by Jefferson City School District, property owner, for a Conditional Use Permit for a
new 7,680 square foot building at the Jefferson City High School campus for Nichols Career Center
and a setback variance of 8’’ from the required 25’ rear setback of the RS -4 Medium Density
Residential zoning district in order to permit a 24.33’ rear setback. The property is located on the
west side of Jackson Street 200 feet north of Union Street and is described as Part of Woodcrest
Subdivision, in the City of Jefferson, County of Cole, Missouri.
Ms. Bliss described the location, zoning, and surrounding properties. The request is for a rear
setback variance and conditional use permit. Mr. Barron gave additional details on things staff
looked at with respect to buffering from the surrounding properties. Mr. Seaver asked how access
to the back yard of the house to the North would be affected. Mr. Barron that access will be available
through their side yard as it presently is.
Mr. McMillan, 2500 East McCarty Street, presented the case . He gave details on the project and
the schools need for the building. Mr. Hake asked if the building was going to be for commercial
use. Mr. McMillan responded that it will not be for commercial use; it will instead be for practical
experience for the participants.
Mr. Underwood was sworn in.
Mr. Underwood, Director of Facilities for Jefferson City School District, 315 East Dunklin, spoke on
the project. He gave details on the positives of the new addition.
There was no one to speak in opposition of the project.
No one else spoke regarding the request.
Mr. Hake asked if there would be any pedestrian impact. Mr. McMillan stated that he does not
anticipate a big hinderance, as there are pedestrian walkways above and below the area.
Ms. Bliss referred the Board to the recommended form of motion.
Mr. Crabtree moved and Mr. Seaver seconded to approve the requested setback variance of 8”
from the required 25’ rear setback of the RS-4 Medium Density Residential zoning district in order
to permit a 24.33’ rear setback.
A roll-call vote was taken and the motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer
Nay: None
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October 10, 2023
Mr. Seaver moved and Mr. Crabtree seconded to approve requested Conditional Use Permit for a
new, stand-alone 7,680 square foot building expansion of Nichols Career Center with the following
condition: Signage allowance for the site to be regulated by requirements of the C -1 Neighborhood
Commercial zoning district.
A roll-call vote was taken and the motion passed 5-0 with the following votes:
Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer
Nay: None
Case No. B23007 – 1842 East McCarty Street, Conditional Use Permit. Request filed by
Jefferson City School District, property owner, for a Conditional Use Permit for an Early
Childhood Center. The property is located approximately 500 feet west of the intersection of East
McCarty Street and Eastland Drive and is described as Part of the East Half of the Southwest
Quarter of Section 16, Township 44 North, Range 11 West, and Part of Tract 2 of Landwehr Hills
Subdivision Section 11, in the City of Jef ferson, County of Cole, Missouri.
Mr. Crabtree left the board at 8:08 AM to abstain from this case.
Ms. Bliss described the location, zoning, and surrounding properties. The request is for a
conditional use permit.
Mr. McMillan, 2500 East McCarty Street, presented the project. He gave details on the flaws of
the old center and details on the potential positives of the new center. Mr. McMillan then gave
two options on how the center could be laid out.
Mr. Barron gave additional details on the possible building footprints with Mr. McMillan explaining
each one. Mr. Barron spoke regarding stormwater plans and Mr. McMillan gave details on the
stormwater detention system. Mr. Barron stated there were multiple options to meet the
standards of the stormwater regulations. Mr. Barron then spoke regarding the traffic impact. Mr.
McMillan stated that three lane road will be adequate for the project. He then gave details on the
planned pick-up and drop-off procedures.
The following people spoke in favor of the project:
Mr. Frank Underwood, Director of Facilities for Jefferson City School District, 315 East Dunklin
Street, gave details on the positives of the project. He stated it will be able to accommodate an
additional 30-50 students. He also gave details on the flaws of the current center. Mr. Hake
asked what the early childhood center encompasses. Mr. Underwood stated that the center is for
assistance with speech, mobility, pre-school, and others that are developmentally challenged.
Mr. Jack Deeken, 236 South Bluff Street, gave details on why he believes the project is
necessary.
No one spoke in opposition.
The following spoke in general on the project.
Mrs. Colleen Meredith, 1841 East McCarty Street (across the street from the site), stated that her
concerns for the site were water detention and where her mailbox would be placed.
Mr. Steve Meredith, 1841 East McCarty Street, asked if there would be a tremendous amount of
leveling during construction. Mr. McMillan stated that, yes, there would be a need to level the
property and that a DNR permit would be necessary to help with the run-off regulations.
There were no further comments on the project.
Mr. Hake closed testimony.
Ms. Bliss gave final details on the application.
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October 10, 2023
Mr. Seaver stated a request to the School District to consider the neighbors requests to minimize
stormwater issues during construction. Mr. Hake agreed and stated that he also has traffic
concerns, but the good outweighs the concern.
Ms. Bliss referred the Board to the recommended form of motion.
Ms. Lacy moved and Mr. Seaver seconded to approve the requested Conditional Use Permit for a
new, stand-alone 71,000 square foot early childhood center with the following condition: Signage
allowance for the site to be regulated by requirements of the C-1 Neighborhood Commercial zoning
district.
A roll-call vote was taken and the motion passed 5-0 with the following votes:
Aye: Hake, Cartwright, Seaver, Lacy, and Schaefer
Nay: None
Mr. Cartwright left the Chambers at 8:44 AM.
Mr. Crabtree returned to the Board at 8:44 AM.
7. Miscellaneous Reports
None.
8. Other Business
- Election of Officers
o Ms. Lacy moved and Mr. Seaver seconded to leave Mr. Hake as Chairman of the Board
▪ Motion passed unanimously
o Mr. Seaver moved and Mr. Schaefer seconded to leave Mr. Crabtree as Vice Chairman
of the Board
▪ Motion passed unanimously
9. Adjournment
The meeting was adjourned at 8:46 AM.
Respectfully submitted,
Tiphanie Pearson, Administrative Assistant