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HomeMy Public PortalAbout2023-10-10 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT October 10, 2023 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 1 of 1 Jim Crabtree, Vice Chairman 1 of 1 Jay Seaver 1 of 1 Katy Lacy 1 of 1 Brad Schaefer 1 of 1 Adam Cartwright, Alternate 1 of 1 Michael Eichner, Alternate 1 of 1 BOARD MEMBERS ABSENT Roy Michael, Alternate 0 of 1 COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Clint Smith, Director of Planning & Protective Services Eric Barron, Planning Manager Kortney Bliss, Planner Anne Stratman, Neighborhood Services Specialist Tiphanie Pearson, Administrative Assistant Shawn McCall, Associate City Attorney Guests: Jack Deeken Steve Meredith Colleen Meredith Kristy Schriefer Leslie Backstrom Frank Underwood Brian McMillan 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Crabtree, Seaver, Lacy, and Schaefer. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment Mr. Crabtree announced he will abstain from Case Number B23007 due to personal interest. Mr. Cartwright will be the alternate voting member for this motion. Minutes/Jefferson City Board of Adjustment Page 2 October 10, 2023 3. Adoption of Agenda Mr. Crabtree moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer Nay: None 4. Approval of Minutes from the Regular Meeting of the July 11, 2023 Meeting Mr. Crabtree moved and Mr. Seaver seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer Nay: None 5. Communications Received No correspondence was received. 6. New Business – Public Hearings Case No. B23006 – 1112 Jackson Street, Conditional Use Permit and Rear Setback Variance. Request filed by Jefferson City School District, property owner, for a Conditional Use Permit for a new 7,680 square foot building at the Jefferson City High School campus for Nichols Career Center and a setback variance of 8’’ from the required 25’ rear setback of the RS -4 Medium Density Residential zoning district in order to permit a 24.33’ rear setback. The property is located on the west side of Jackson Street 200 feet north of Union Street and is described as Part of Woodcrest Subdivision, in the City of Jefferson, County of Cole, Missouri. Ms. Bliss described the location, zoning, and surrounding properties. The request is for a rear setback variance and conditional use permit. Mr. Barron gave additional details on things staff looked at with respect to buffering from the surrounding properties. Mr. Seaver asked how access to the back yard of the house to the North would be affected. Mr. Barron that access will be available through their side yard as it presently is. Mr. McMillan, 2500 East McCarty Street, presented the case . He gave details on the project and the schools need for the building. Mr. Hake asked if the building was going to be for commercial use. Mr. McMillan responded that it will not be for commercial use; it will instead be for practical experience for the participants. Mr. Underwood was sworn in. Mr. Underwood, Director of Facilities for Jefferson City School District, 315 East Dunklin, spoke on the project. He gave details on the positives of the new addition. There was no one to speak in opposition of the project. No one else spoke regarding the request. Mr. Hake asked if there would be any pedestrian impact. Mr. McMillan stated that he does not anticipate a big hinderance, as there are pedestrian walkways above and below the area. Ms. Bliss referred the Board to the recommended form of motion. Mr. Crabtree moved and Mr. Seaver seconded to approve the requested setback variance of 8” from the required 25’ rear setback of the RS-4 Medium Density Residential zoning district in order to permit a 24.33’ rear setback. A roll-call vote was taken and the motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer Nay: None Minutes/Jefferson City Board of Adjustment Page 3 October 10, 2023 Mr. Seaver moved and Mr. Crabtree seconded to approve requested Conditional Use Permit for a new, stand-alone 7,680 square foot building expansion of Nichols Career Center with the following condition: Signage allowance for the site to be regulated by requirements of the C -1 Neighborhood Commercial zoning district. A roll-call vote was taken and the motion passed 5-0 with the following votes: Aye: Hake, Crabtree, Seaver, Lacy, and Schaefer Nay: None Case No. B23007 – 1842 East McCarty Street, Conditional Use Permit. Request filed by Jefferson City School District, property owner, for a Conditional Use Permit for an Early Childhood Center. The property is located approximately 500 feet west of the intersection of East McCarty Street and Eastland Drive and is described as Part of the East Half of the Southwest Quarter of Section 16, Township 44 North, Range 11 West, and Part of Tract 2 of Landwehr Hills Subdivision Section 11, in the City of Jef ferson, County of Cole, Missouri. Mr. Crabtree left the board at 8:08 AM to abstain from this case. Ms. Bliss described the location, zoning, and surrounding properties. The request is for a conditional use permit. Mr. McMillan, 2500 East McCarty Street, presented the project. He gave details on the flaws of the old center and details on the potential positives of the new center. Mr. McMillan then gave two options on how the center could be laid out. Mr. Barron gave additional details on the possible building footprints with Mr. McMillan explaining each one. Mr. Barron spoke regarding stormwater plans and Mr. McMillan gave details on the stormwater detention system. Mr. Barron stated there were multiple options to meet the standards of the stormwater regulations. Mr. Barron then spoke regarding the traffic impact. Mr. McMillan stated that three lane road will be adequate for the project. He then gave details on the planned pick-up and drop-off procedures. The following people spoke in favor of the project: Mr. Frank Underwood, Director of Facilities for Jefferson City School District, 315 East Dunklin Street, gave details on the positives of the project. He stated it will be able to accommodate an additional 30-50 students. He also gave details on the flaws of the current center. Mr. Hake asked what the early childhood center encompasses. Mr. Underwood stated that the center is for assistance with speech, mobility, pre-school, and others that are developmentally challenged. Mr. Jack Deeken, 236 South Bluff Street, gave details on why he believes the project is necessary. No one spoke in opposition. The following spoke in general on the project. Mrs. Colleen Meredith, 1841 East McCarty Street (across the street from the site), stated that her concerns for the site were water detention and where her mailbox would be placed. Mr. Steve Meredith, 1841 East McCarty Street, asked if there would be a tremendous amount of leveling during construction. Mr. McMillan stated that, yes, there would be a need to level the property and that a DNR permit would be necessary to help with the run-off regulations. There were no further comments on the project. Mr. Hake closed testimony. Ms. Bliss gave final details on the application. Minutes/Jefferson City Board of Adjustment Page 4 October 10, 2023 Mr. Seaver stated a request to the School District to consider the neighbors requests to minimize stormwater issues during construction. Mr. Hake agreed and stated that he also has traffic concerns, but the good outweighs the concern. Ms. Bliss referred the Board to the recommended form of motion. Ms. Lacy moved and Mr. Seaver seconded to approve the requested Conditional Use Permit for a new, stand-alone 71,000 square foot early childhood center with the following condition: Signage allowance for the site to be regulated by requirements of the C-1 Neighborhood Commercial zoning district. A roll-call vote was taken and the motion passed 5-0 with the following votes: Aye: Hake, Cartwright, Seaver, Lacy, and Schaefer Nay: None Mr. Cartwright left the Chambers at 8:44 AM. Mr. Crabtree returned to the Board at 8:44 AM. 7. Miscellaneous Reports None. 8. Other Business - Election of Officers o Ms. Lacy moved and Mr. Seaver seconded to leave Mr. Hake as Chairman of the Board ▪ Motion passed unanimously o Mr. Seaver moved and Mr. Schaefer seconded to leave Mr. Crabtree as Vice Chairman of the Board ▪ Motion passed unanimously 9. Adjournment The meeting was adjourned at 8:46 AM. Respectfully submitted, Tiphanie Pearson, Administrative Assistant