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Home My Public Portal About2023-09-21 minutesMinutes JEFFERSON CITY PLANNING AND ZONING COMMISSION September 21, 2023 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 1 of 1 Penny Quigg, Vice Chair 1 of 1 Emily Fretwell 1 of 1 Treaka Young 1 of 1 Jacob Robinett 1 of 1 Bunnie Trickey Cotten 1 of 1 Shanon Hawk 1 of 1 Hank Vogt 1 of 1 Tom Werdenhause 1 of 1 Randy Hoselton, Alternate 1 of 1 Sara Michael, Alternate 1 of 1 COMMISSION MEMBERS ABSENT None COUNCIL LIAISON ABSENT Michael Lester STAFF PRESENT Eric Barron, Planning Manager Kortney Bliss, Planner Tiphanie Pearson, Administrative Assistant Shane Wade, Civil Engineer Guests: Brian McMillan 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Nine regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Chair announced that all regular members are present and eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Young moved and Ms. Hawk seconded to approve the agenda as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Quigg, Robinett, Vogt, Young, and Werdenhause. Nay: None 4. Approval of the Regular Meeting Minutes of April 13, 2023. Ms. Fretwell moved and Mr. Robinett seconded to approve the regular meeting minutes of April 13, 2023 as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Quigg, Robinett, Vogt, Young, and Werdenhause. Nay: None 5. Communications Received None received 6. New Business/Public Hearing Case No. P23014 – 211 Commerce Drive, Rezoning from M-2 to C-2. Ms. Bliss presented the case as a request filed by NAS Holdings LLC, property owner, Nick Schrimpf, authorized representative, for the rezoning of 0.45 acres from M-2 General Industrial to C-2 General Commercial. The purpose of the request is to permit a dry cleaner with a drive-thru. The property is located on the east side of Commerce Drive (Highway 179) 150 feet north of Merchants Drive and is described as part of the East Half of the Southeast Quarter of Fractional Section 3, Township 44 North, Range 12 West, Jefferson City, Missouri. (Central Missouri Professional Services, Consultant) Brian McMillan of, 2500 E McCarty Street, attended the meeting to present the case. Mr. McMillan stated that the property was purchased and developed before they thought about zoning for a drive-thru. He also stated that he appreciated the Commission for holding a special session for this case. Ms. Quigg asked if this was the dry cleaner that was initially intended to go on Industrial. Mr. McMillan stated yes it was. The Chairman asked if the dry cleaning is to be done on site, and Mr. McMillan stated that it will. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. Mr. Barron stated that this area has a mix of commercial and industrial uses. No one else spoke regarding the request; the Chair closed testimony. Ms. Bliss gave the staff report and analysis as, amendments to the zoning map “may be beneficial from time to time to better achieve the goals of the comprehensive plan and to more effectively provide for growth in a manner that is consistent with the comprehensive plan.” Rezoning a 0.45-acre property from M-2 General Industrial zoning to C-22 General Commercial would promote goals and intentions of the adopted comprehensive plan. Uses authorized in the C-2 zoning district would be compatible with many of the service and retail operations in the area. Uses carried out on the site must be reviewed and function in accordance with the City Code. Ms. Cotten moved and Ms. Quigg seconded a motion to recommend approval of the rezoning of a 0.45-acre property addressed as 211 Commerce Drive from M-2 General Industrial to C-2 General Commercial. Aye: Cotten, Fretwell, Hawk, Quigg, Robinett, Vogt, Young, and Werdenhause. Nay: None The Chairman asked Ms. Bliss if this will be proceeding to City Council. Ms. Bliss stated it will be introduced on October 2nd with public hearing and vote on October 16th. 7. Other Business A. Staff Updates on Prior Cases Mr. Barron stated there were eight cases to report on, as follows: • Special Exception Permit on Militia Drive – Approved by Council • PUD plan 4-plex – Approved by Council • PUD plan for Aire serv – Approved by Council • El Dorado Duplexes – Approved by Council • New subdivision on Route CC – Approved for rezoning; still needs final plat approval • Sign Code Text Amendments – Approved by Council • Rezoning for Dollar General a Rockridge and Route C – Denied by Council • New subdivision on E McCarty – Approved by Council B. Zoning Code Amendments Discussion Mr. Barron gave details on three zoning code amendments, as follows: • Drive through lanes – Mr. Barron gave details on the current standards, what the issues are with those standards, and what other cities do in comparison. o Staff recommendation was to reduce 20’ setback to 5’, since there is already a 5’ setback for driveways, and to reduce the radius in a drive- thru from 20’ to 10’. o Motion was made by Ms. Cotton and seconded by Mr. Robinett to direct staff to pursue the changes  Motion passed unanimously • Mini Storage Warehouses – Mr. Barron gave details on the current standards, what the issues are with those standards, and what other cities do in comparison. o Staff recommendation was to:  Reduce drive lane width requirement from 30’ to 24’  Remove parking requirement  Keep conditional use permit process for C-2 district  Remove restriction on number of driveway entrances  Remove requirement for screening fence and replace with allowance for screening in conditional use permit process. o Motion was made by Ms. Cotten and seconded by Mr. Robinett to direct staff to pursue suggested changes  Motion passed unanimously • Marijuana related issues – Mr. Barron gave details on the issue and the current zoning codes pertaining to Medical Marijuana. o Staff recommendation is to update the zoning code to remove “medical” designations so that the zoning regulations in place apply to all marijuana-oriented uses permitted under state law o Motion was made by Ms. Hawk and seconded by Ms. Young to dir3ect staff to purse the change and remove the “medical” designations so the current zoning regulations apply to all marijuana-oriented uses  Motion passed unanimously • Mr. Barron reported that staff would draft the three code amendment and notice them up for public hearings at the next P&Z Meeting. C. Election of Officers Mr. Barron stated that officers are usually elected in June, however, since there had not been a Planning and Zoning Commission meeting since April, new officers need to be elected. • Motion was made by Ms. Fretwell and seconded by Mr. Werdenhause to keep the same Chair (Mr. Vaughan) and Vice-Chair (Ms. Quigg) o Motion passed unanimously Adjourn. There being no further business, the chair adjourned the meeting at 6:27 p.m. Respectfully Submitted, Tiphanie Pearson, Administrative Assistant