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Home My Public Portal Aboutr 06:172 ¿Kl'fi111util1lt 11£ tIll' ~LltültgI1 11£ QIudl'ret) ~. 3}. No ~~l~~__ Date of ^dortion~.~2006 - I AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES - 2006 ROAD IMPROVEMENT PROGRAM WHEREAS, the Borough of Carteret is in need of specialized engmeenng services with regard to a contract administration and inspection services for the 2006 Road Improvement Program; and \VHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T&M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $60,000.00 for the 2006 Road Improvement Program; and WHEREAS, the Mayor and Council have reviewed said proposal; and I WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex , State of New Jersey, as follows: 1. That the proposal from T &M Associates for engineering services with regard to a contract administration and inspection services for the 2006 Road Improvement Program at a total cost not to exceed $60,000.00, as set forth in T &M's existing contract with the Borough, is hereby approved. - 2. That mmexed hereto is a copy of said proposal. 4. That this action is approved as an award of a professional services contract. Adopted this 17th day of May, 2006 and certified as a true copy of the original on May 18, 2006. KATHLEEN M. BARNEY Municipal Clerk ,--- -----~_. --"- RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO NAPLES DIAZ RIDS Utl SITARZ X -Indicatt VOlt AS - Absent NV - Not Voting XOR . Indicates VOle 10 Overrule Veto Adupled ilt a meeting of the MunicipaJ Council 06/28/2006 10:32 FAX 732 541 8925 BORO OF CARTERET CLERK I4J 001 "04 lßrrrrrltg~ rrf ([[¿¡:rÍ£nd ~.. '.roO . '. MIDOLESeX COUNTY ~dn :Jj.rS2tT > OFFrCl: OF' -~THLEEN /r(. EARNEY. R./r(C/C~fC 5-17-06 MIJN!CrPAL CLJ¡;RI( DHe: '·00·: TO: Patrick DeBlasio. Trea.surer . Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: 2006 Road Improvement Program - Contract Administration - and In,spec:tien , Na~e of Account: Resolution #06-172 AMOUNT TO BE ENCUMBERED: fee no~ ~o exceed $60,000.00 AT AN HOURLY RATE ACCORDING TO RATE SCHEDULE. ~,,.- ~~J4~~. Y-ATHLEEN M. BARNEY, Municipal Clerk --------~-~---------------~----~~~---------------~---~----~~--- - CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Cnrt@ret. do hereby "certify that there are suff~cient funds aVailabl~ in the current budget to enable the Muni~ipal Council to authori~@ the @nt~ring into a Contract between the Borough of Carterec"and: 1"" : ,"- 4]-jQL , The funds available 'for this ~ontract an in the Budget, 1n the ac~ount of: 1 )...'j =>. ..;;.;::> -r-'--$~'"'5'-]V'3 -;J'~I J '/ 96..;;.~ -(·.5. e>l.,)'t(, .:»J , --1·,<;·5"'-1'f' -~>" J..-?1::>-.5. '>--- , in the amount oI, {2 ~- , . By this certificat1on, I have hereby encumbered the above ñamed account fot: the lImount of the contrae:t Coune:i1 act1on. -é Patrie: DeBlaaio. Tt'eacurer DATE: "I, (.-,¿ ¿mDrDuglJ Df Cilitrhnd MIDDLESEX COUNTY þJrfu 3J crsc~ TEL (732) 541-3800 FA); (732) 541-8925 OFFICE OF - KATHLEEI< M. BARI<EY. RMCICMC 61 COOKE AVENUE MUmCIPAL CLERK CARTERET, NEW JERSEY 07008 Date June 29. 2006 -~~~- TO: Patrick J. DeBbsio, Treasurer Borough of Carteret REQUEST FOR CERTIFICA TION OF A V AILABLE FUNDS: For: F"ginp#>"';ng Sprvlr..,,, with T&M Asscrj;otp" - 2006 Road Program Name of Account: ..#t; t 77c:L-- AMOUNT TO BE ENCUMBERED: Not to .00 , CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certifY that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret . and: 1:/1'\ <h;:50c The funds available for this contract are in the Budget, in the account of: >1-/-)/-:5(.-'1>'11,_ ;¿",J ;>.::>"3"'.= -r'/5--Sb..'!d"-~~( ] 6, 1/5."~ -f_ I<'_:>G ""j y~ - 2..ð( ;¿o(jo:S'.->- in the amount of: (.. Q ?-e>_ ) By this certIfication, I have hereby encumbered the above named account ~ the amount of the contract PATRI~ASIO, Treasurer Date: c-I,to¡. ...,--MEI MAY-17-2006 08:48 T M ASSOCIATES 7326716400 P.0U04 -aM ELEVEN TINDALL RO¡l.D MIDDLETOWN, NEW JERSEY 07746-2792 [('.'7 (132) 611-6~OO' Fax (1321671-1386· toIIwIN.tan.i'f.au ~.com ~ '':', ':.:; (:..:' C I ~ '1 1:-_ ':õ; Fax Project No.: CART -01393 To: Daniel Reiman Fax: (132) 541-8925 c:: PaI,ITR 4 (including cover sheet) r_ Donald J. NorÐut, P.Eo IIiIIItr. 5/1712006 Rr. 2006 Road Improvement Program Contract AdministratiOn and Insøection DUIgllllt . For Aet.itø. [::J "-c-u-.t D PI.... Reply D ...... Recycle . Com""""': This fac:&ìmiIe Iran8missicn is irltended fOR !HE ..adI_1_(S} ¡_ above. It may <X>nIM> ínforrnation that is ~, "'" dideuli.al, ot oth......... pmteded fi'Dm clisdoolJre. An¡ _iew. dissemination. or use of this -.smission or ws contents by persans CJIher than !he 2ICId_(8} Is stJk:Øy pIOhIbiIed. If you have received this tr3nsmIssion in eITOI', please nditY us mrnedialely by telephone. and mail the original ID us atltle add.- abøwe. MRY-17-20Ø6 08:48 T M RSSOCIRTES P.02/04 ELEVEN TINDAl L ROAD, MIDDLETOWN, NJ 07748.,2792 (732) ûic1-6400 w tax !732\ 671·7365" W'}lJw,tandrT!assoc¿Jtf.:~.com 19l56-Ztttlf> - CART-01393 May 17,2006 Daniel J. Reiman, Mayor Borough of CarteTet 61 Cooke Avenue Carteret, NJ 07008 Re: 2006 Road Improvement Progr.om Contract Administration and Inspection Dear Mayor Reiman: The governing body awarded the referenced contraCt to DeFino Contracting on March 30, 2006 in the amount of $813,689.25. subject to certification of funds and NJDOT concurrence of award. The required funding is now in place and we should be receiving NJDOT concurrence this week. In coordination with the NJDQrs Local Aid Group, a preconstruction conference has been .cheduled for Thursday May 18, 2006, and construction is scheduled to commence by mid-June. Accordingly, for this phase of the project, we have prepared herein a scope of servi<:es and fee estímaœ to provide eontra"t administration and inspection services. Along with thc reconstruction of Jackson Avenue, which i. partiaHy funded by the NJDOT, this project also includes base repairs for roads which will be milled and resurfaced by the Middlese", County Highway Dept. We will provide a part-time Project Manager (PM) and part-time Rcsident Inspector (RI) with additional support services from our office staff: as required hy the PM. In addition to supporting the PM, the RI wìll be responsible to observe construction in an elTort to determine if the work is instaHed in general conformance with the contract documents and standard construction practices. The assigned personne1 will have experience in roadway construction inspection. Our service. will include eontt'aCt administration and inspection services. The following is a description of the services we will provide, the anticipated performance period for these services and the budget for the coirt of same. The PM will perform the following tasks: 1. Conduct a pre-construction meeting among the project participants, inviting the contractor, Borough oftlcials, utility representatives and our construction team. and produce minutes of this meeting. Coordinate and review irútial project submittals including baseJine project schedule, schedule of values, insurance certificates, SA-II form, et<:. During this period the RT win take prcconstruction photographs of the work. PTc-construction phase assumed \0 last one month. 2. Conduct periodic job meetings with representatives of the contractor, subcontractor. and utility companies, as determined by the PM, to review progres.., perfoM1lance and to address any questions or problems that may have arisen. Borough representatives will be invited to !tttPntf thl'!CFI n'tfIJtrtin~ M inllte!i:. of the9i:e mectin~ wil1 be Ilenerated and distributed. H:1Can\C1393\('.ðm:!1ondonoo\Reimm..D'''CCMl Proposal.P....doc ENGINEERS' PLANNERS' LANDSCAPE ARCHITECTS' ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL' ELECTRICAL' ENVIRONMENTAL' MECHANICAL' MUNICIPAL' SITF . SOLID WASTE' STRUC rUKAL . TRAFFIC' TRANSPORTATION REGIONAL OFFICES IN MOORESTOWN, TOMS RIVER AND CLIFTON, NJ; NORRISTOWN, PA; and SAN JUAN, PUERTO RICO -- MAY-17-200b ØËJ:!49 T M ASSOCIAT~~ 7326716400 P.03/04 -aM ASSOCI~TFS I.r.: hll.iel J. Reh..n. Mayor CART.øl»5 BOfOuab or Carten:t May 11, 1006 Page 2 - Be: 2UUtì Ro*d ImprOftlllent PrDfU'llWl Coøtrac.t Admil'liltntiOIl and lnlpcctïnn Services 3. Review and coordinate submittals received from the contractor including contractor's schedules, shop drawings, product data and samples and mateTial certifications for general conformance with Contract Document!¡. 4. After revÎew and input ftom the Resident Inspector, prepare monthly estimates of payment to the Contractor. 5. Review and issue written recommendation to the Borough following receipt of a written claim or dispute from Contract01'. 6. Receive draft punch list from Resident Inspector, tinali7.e it, transmit to ContraclOr and administer the monitoring of it to completion. 7 Prepare final closeout package, including Maintenance Bond, Releases, final Payment Certificate and Change Order, with support ftom the Resident Inspector as required. 8. NoWy the NJDOT of project completion. coordinate ils fmal inspection of the project, provide required test reports, coordinate Engineer's and Boroug!1's execution of closeout documents and prepare final NJDOT Change Order for "Borough's execution The following tasks will be accomplished by our Rl during the construction phase: J. Provide part-time construction observation services for the duration of the construction contract. We expect construction to hegin in mid-June 2006 and continuously progress for approximately four months to substantial completion. In addition, we anticipate a four to six week part-time effort at the completion of the construction etTort at which time closeout punch!ist work, final vouchers and final change order will be accomplished. 2. Perform periodic on-site observation of work to determine genera] conformance to the contract plans and specifications. 3. Prepare job reports indicating we..th..... equipment, personnel, work accomplished on thc project and other relevant matters such as issues discussed and direction given. Reports will be furnished to the Borough upon request. 4. Respond to Contract Document interpretation requests and other requests for ìnfonnation from the Contractor and assist in resolution or questions and/or disputes. S. Review Contractor's monthly estimates of work performed and invoices submitted for payment. Measure pay items of work for the Contractor's monthly estimates. Provide payment input to the Project Manager. H:1Carl101393IComspondcncc\ltcimon_ÐJN_CA&1 Proposlli.v.v..doc MRY-17-2006 08:49 T M RSSOCIRTES T~ ASSDGIATES Lit: Da.iel J. B.eima_. '''tI}'ðr Boro. Dr Carterol ~ lie: :>UOI6 Road I..prov_at '......... CoIItnet A.d1Bi.r.nti" ..... Inspection Se:rw;cø 6. Support Project Manager with written claim or dispute from Contractor. 7. Perform final inspection, pnopare and monitor preliminwy punchlist and provide input to the PM as he prepares final closeout documents. including Final Payment Certificate and Change Order. Attend final inspection with NJDOT, provide any discrepant items to the PM for transmittal to the Contractor, and tracle discrepant items until NJDOT is satisfied Based on our proposed scope of services and time schedule set forth above, we propose a not to exceed fee of $81,250.00 for our services. Our services will be billed on a monthly basis accoroing (0 ()Uf standard billing rate schedule in effect at time of services rendered. We have provided no allowance in our budget for any costs beyond an eight-hour workday, Monday through Priday. Weekend work and holidays have also been excluded in our pricing. Our Iee does not include cost~ of NIDOT required pavement cores. The cost of the cores will be the responsibility of the Borough. Tfyon have any questions concerning the information provided herein, p]ease calL Very Iruly yours, T&M ASSOCTATES - ~~~ML~ CARTERET BOROUGH ENGINEER DJN:SJS:han c: John DuPont, P.E.. Director of Engineering Kathleen Barney, Clerk Robert Bergen, Borough Attorney HJr,.¡rt\nl'1a.ur"'"",,:--.......n....\D...¡...,I'\n..! _rloItrT Þ~<'M:.'. Þ:'Iv.. .Irv- TOTRL P.04 AFFIDA VIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of C arteret that has appeared III the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. OnE' (1) times, once in each issue as follows: July 8, 2006 ci;{~-iV 0 I~ / N otary PUbIJòrNi~g~!~~~ JERSEY Kathleen Barney, RM MY COMMISSION EXPIRES MAY 2, 2011 Municipal Clerk Sworn and subscribed before me thisLU:./: day 0sP-. . p.'j¡ ..L cv " IIOIlOUGH Of CMTER£T ~W..& The~of""""'" has ...,. . . contnIct wfthout competttlve bld- ~ 85 a ~\onal ce .£ursuant to N,J.S.A. Okl1-5 (1) (a). This contract and the resolution authorlz- In~ It are walhlble for p!;!. lie ~~kL'1"~I~~ R- ...... ~ctl"" D~ -¡7 d- ~áJon (ContnIctor) -'" ~~m"~I,ói'CEED ,000.00 ~.1C'::..::t;3 ~.761 ..... - THIS AGREEMENT: made this 15th of June 2006 By and between: T &M Associates II Tindell Road Middletown, NJ 07748 And the Boroul!h of Carteret, a municipal corporation, having its Principal office at the Borough Hall 61 Cooke Avenue, Carteret, New Jersey, As per Resolution Number 06-172. THE CONTRACTOR does hereby agree to perform the following 2006 ROAD PROGRAM PROFESSIONAL SERVICE ENGINEERING. NOT TO EXCEED $60,000.00. according to the terms set forth in RESOLUTION. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year Wlitten above. WITNESSETH BY: BOROUGH OF CARTERET B ~úøÞ;~ 1<. thieen M. Barney . Municipal CI<,rk .