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Home My Public Portal About2023-11-061 REGULAR COUNCIL MEETING, NOVEMBER 6, 2023 CALL TO ORDER Mayor Ron Fitzwater called the November 6, 2023 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Ahlers, Deeken*, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Absent: None *Participated virtually. ADOPTION OF THE AGENDA Councilmember Wiseman motioned and Councilmember Spicer seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items at this time. PUBLIC HEARINGS There were no public hearings at this time. APPOINTMENTS BY THE MAYOR Appointing Councilmember Aaron Mealy to the Historic Preservation Code Revision Committee. MOTION: Councilmember Wiseman motioned and Councilmember Hensley seconded the motion to approve the above recommended appointment. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None Abstain: Mealy Appointing Clint Smith, Director of Planning & Protective Services to the MSP Community Improvement District Board of Directors. MOTION: Councilmember Wiseman motioned and Councilmember Ahlers seconded the motion to approve the above recommended appointment. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None 2 REGULAR COUNCIL MEETING, NOVEMBER 6, 2023 PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS • Paul Samson, JCREP and Eric Landwehr, Cole County Director of Public Works presented the Capital Area Rail Terminal (C.A.R.T.) update. • Diane Gillespie, Director of Jefferson City Convention & Visitors Bureau presented the JC CVB annual budget. MOTION: Councilmember Wiseman motioned and Councilmember Hensley seconded the motion to accept the Jefferson City Convention & Visitors Bureau annual budget. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None • Shiela Pearre, Director of Finance and I.T. presented the City’s monthly financial update. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is December 6th, 7:30 A.M. in the Boone- Bancroft Room. • Finance Committee – This month’s meeting will likely be cancelled. Check the City’s calendar for updates. • Public Safety Committee –The next meeting is November 30th, 7:30 A.M. in the Police Training Room. • Public Works & Planning Committee – The next meeting is November 9th, 7:30 A.M. in City Council Chambers. Mayor announcements: • Mayor Fitzwater and Councilmembers highlighted the local high school football and volleyball teams for advancing during their playoff seasons. Other announcements: • Councilmember Schwartz asked for an update on the City’s Yard Waste operation which started this past weekend. Clint Smith, Director of Planning & Protective Services announced the first weekend’s success with approximately 230 customers. Councilmember Lester and Councilmember Spencer both visited the site last weekend and reported positive feedback. They thanked City Staff for getting the operation up and going in a short amount of time, and the on-site staff’s “above and beyond” helpfulness. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There was no one signed up to speak at this time. 3 REGULAR COUNCIL MEETING, NOVEMBER 6, 2023 CONSENT AGENDA a. Minutes of City Council Meetings: October 16 and October 30, 2023 b. Authorizing a $268,051 Grant Acceptance of FY2023 Community Development Block Grant c. Authorizing Permissive Use of a Stormwater and General Utility Easement at 344 Hazelwood Drive. d. Authorizing Cooperative Procurement Contract with Vactor Manufacturing to Purchase Wastewater Vehicle in the Amount of $571,048.17 e. Authorizing Cooperative Procurement Contract with International Truck to Purchase Steel Dump Truck and Plow Hitch in the Amount of $216,255.89 f. Authorizing the Renewal of the Generator Maintenance Contracts with Martin Energy and Clarke Power g. Declaring Certain City-Owned Personal Property Surplus and Authorizing Disposition by Sale through Auction – Five Police Vehicles h. Authorizing a Permissive Use along the Property Addressed as 118 W. Miller St. for the Construction of a Retaining Wall MOTION: Councilmember Wiseman motioned and Councilmember Spicer seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2023-050 sponsored by Councilmember Wiseman AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ESTABLISHING ELECTION DATES IN THE CITY OF JEFFERSON, MISSOURI, FOR THE 2024 GENERAL MUNICIPAL ELECTION. 2023-051 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $628,314.35 LAND LEASE AGREEMENT WITH FISCHER GRAIN FARMS FOR CITY OWNED PROPERTY. 2023-052 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADJUSTING THE BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY REALLOCATING EXISTING FUNDS WITHIN THE GENERAL FUND. 2023-053 sponsored by Councilmember Spencer 4 REGULAR COUNCIL MEETING, NOVEMBER 6, 2023 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FISCAL YEAR 2023-2024 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE PARKING FUND. 2023-054 sponsored by Councilmember Spencer AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH MODOT FOR PUBLIC TRANSIT OPERATING ASSISTANCE. Matt Morasch, Director of Public Works presented the bill. Councilmember Spencer requested to suspend the rules and take up bill 2023-054 for third reading and final passage. With no objection, bill 2023-054 was third read by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16382. Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None BILLS PENDING 2023-048 sponsored by Councilmember Spencer AN ORDINANCE AMENDING CHAPTER 29 (SEWERS AND SEWAGE DISPOSAL) OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY ADDING DEFINITIONS AND ADDING MAINTENANCE OF PUBLIC SEWERS. Bill 2023-048 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16383. Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None INFORMAL CALENDAR 2023-045 sponsored by Councilmember Ahlers AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A CONTRACT AND SUPPLEMENTAL APPROPRIATION AMENDING THE FY2023 BUDGET BY TRANSFERRING FUNDS WITHIN THE GENERAL FUND. RESOLUTIONS RS2023-30 sponsored by Councilmember Hensley A RESOLUTION ESTABLISHING PAY RANGES FOR THE 2023-2024 FISCAL YEAR Gail Strope, Human Resources Director, presented the resolution. 5 REGULAR COUNCIL MEETING, NOVEMBER 6, 2023 Councilmember Wiseman motioned to adopt RS2023-30. Councilmember Lester seconded the motion. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. APPROVE OCTOBER 30, 2023 CLOSED SESSION MINUTES Councilmember Wiseman motioned and Councilmember Ahlers seconded the motion to approve the October 30, 2023 Closed Session Minutes. The motion passed by the following roll-call vote: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None NEW BUSINESS There was no new business at this time. UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURN / CLOSED SESSION The Chair entertained a motion to adjourn the public session, and pursuant to Sec. 610.021 of the Revised Statutes of Missouri, go into Closed Session to discuss the following: i. Attorney client privilege [Sec. 610.021(1)] A motion was made by Councilmember Wiseman to adjourn the public session and go into Closed Session for the above-stated reasons, seconded by Councilmember Spicer and approved by the following roll-call vote at 6:47 P.M.: Aye: Ahlers, Deeken, Hensley, Lester, Mealy, Schwartz, Spencer, Spicer, Wiseman, and Wright Nay: None