HomeMy Public PortalAbout2023-11-09 packet
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Notice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, November 9, 2023 – 7:30 A.M.
City Council Chambers ~ John G. Christy Municipal Building ~ 320 East McCarty Street
TENTATIVE AGENDA
1. Introductions
2. Approval of the October 12, 2023 Committee meeting minutes
3. Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues
4. New Business
a. Yard Waste RFP Discussion (Clint Smith);
b. Parking: Rates, Digital Permits (Britt Smith);
c. Trenchless Sewer Replacement (Jon Fitch);
d. High Street Viaduct Preferred Option Discussion (Matt Morasch);
e. City/County Projects Update: Monroe, Madison, Wildwood, Stadium/Satinwood (Matt Morasch).
5. Other/Old Business
6. Reports
a. Neighborhood Service Grant Updates (Rachel Senzee)
b. MTP Update (Katrina Williams)
7. Adjourn
NOTES
TO JOIN VIRTUALLY: CLICK HERE
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Phone Conference ID: 158 694 165#
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
October 12, 2023
Committee Members Present: Attendance
Scott Spencer, Chairman 6 of 6
Jack Deeken, V. Chairman 6 of 6
Mike Lester 6 of 6
Derrick Spicer 5 of 6
Mark Schwartz 5 of 6
Staff Present:
Matt Morasch, Director Public Works
David Bange, City Engineer
Britt Smith, Operations Division Director
Eric Seaman, Wastewater Division Director
Gerry Stegeman, Transit Division Manager
Don Fontana, Civil Engineer II
Clint Smith, Director of Planning & Protective Services
Ryan Moehlman, City Counselor
Matt Schofield, Fire Chief /Interim City Administrator
Grant Haarmann, ITS
Angie Haslag, PW Administrative Assistant Sr
Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guests attended the meeting: Councilman Randy Wright, Phil Freeman,
Stephi Smith-News Tribune, Eric Landwehr –Cole County PW and Harry Otto
1) Introductions
No formal Introductions made.
2) Approval of the September 14, 2023 Committee meeting minutes
Councilman Deeken moved and Councilman Lester seconded to approve the September
14, 2023 meeting minutes, motion carried.
3) Citizen opportunity to address Council Committee on Stormwater and Other Public
Works Issues.
No one present
Minutes/Jefferson City Public Works and Planning Committee
October 12, 2023
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4) New Business
a. Equipment & Vehicle Leasing (Britt Smith)
Mr. Britt Smith provided a handout to committee members explaining the truck
needs of the Street Division and provide three options to obtain and fund those
needs.
Discussion among Committee members and staff took place. It was
recommended that staff come back to the Committee with more information and
precise dollar amounts.
b. Madison Street Improvement Discussion (David Bange)
Mr. Bange presented various options and dollar amounts required. He provided
five potential improvement options and spoke on which option may be best.
Mr. Phil Freeman was present and spoke before the committee about needed
improvements to Madison Street.
Discussion among Committee members and staff took place. The committee
chose to endorse a larger project to be done.
Councilman Schwartz motioned, seconded by Councilman Deeken to move
forward to full Council with a City/County Project to upgrade Madison Street.
Motion carries with the following roll call vote:
Aye: Spencer, Deeken, Lester, Schwartz, Spicer
Nay:
c. Wastewater Farm Lease (Eric Seaman)
Mr. Seaman gave a brief slide presentation on renewal of the Airport and
Wastewater ground lease which is due every five years. Mr. Seaman noted that
the Purchasing Division has received proposals.
There was no discussion among committee members and staff.
d. Rail Spur/Transload Facility Funding Agreement (David Bange)
Mr. Bange spoke briefly on the funding needs increasing, creating a shortfall for
the project. Mr. Eric Landwehr spoke to committee members regarding the grant
process and assessment changed. Looking at possibility of City helping with
shortfall amount.
Discussion among committee members and staff took place on funding options
City might be able to provide. Staff will bring back to the committee at a later time
when there is a better idea of the amount of funding needed.
e. Project Update – Requested by Councilman Spencer
1. Northwood Drive Sewer Extension (Eric Seaman)
Mr. Morasch and Mr. Seaman noted to committee members this project
was not funded in the Fiscal Year 2024 Budget. They also noted there
has been no discussion with residents on costs pertaining to hooking up
to the system.
Discussion among committee members, staff and council persons
present took place. It was decided to proceed with design and set up
public meetings.
Minutes/Jefferson City Public Works and Planning Committee
October 12, 2023
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2. Airport Projects-Parking Lot and Fence (Britt Smith)
Mr. Britt Smith presented two options to committee members including
costs associated with each option. He noted staff will take a look at the
parking area for improvements to be done.
Discussion among committee members and staff on which option,
whether the chip & seal or the overlay would be best and most cost
efficient. After discussion committee members directed staff to look into a
hybrid option.
5) Other/Old Business
Mr. Eric Landwehr spoke briefly again on the Transload Facility. He informed those
present that it will now be referred to as C.A.R.T. Capitol Area Rail Terminal. He also
noted there will be update presentations on the following dates: November 6, 2023 to the
City Council; November 7, 2023 to County Commission and November 8, 2023 an
informational meeting with prospective customers.
6) Reports
a. Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee was not present at the meeting so Mr. Clint Smith spoke briefly on
the grant updates.
b. Quarterly Sales Tax Projects Report (David Bange)
Mr. Bange presented a handout and spoke briefly of just a few small changes in
the funds.
c. Quarterly Building Permit and Business License Report (Clint Smith)
Mr. Clint Smith spoke briefly on the building permit and business license report.
He provided a spreadsheet of all permit and licenses issued for the last quarter
Mr. Smith highlighted there were four new residential subdivisions to be
developed.
Mr. Clint Smith mentioned to those present that there is a Housing Workshop a
few staff members will be attending. He also gave a brief Cemetery update on
complaints received that those issues have been resolved at Longview Cemetery
and Old City Cemetery.
7) Adjourn
Councilman Lester moved, seconded by Councilman Deeken to adjourn the meeting at
this time (8:56 a.m.)
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works and Planning Committee
THROUGH. Clint Smith, Director of Planning and Protective Services CS
FROM David Grellner, Environmental Health Manager ��
DATE November 6, 2023
RE: Yard Waste Drop-off Services
At City Councils request, City Departments are exploring new ideas in the handling of
yard waste for the City of Jefferson residents. Staff is looking for feedback from the
Public Works and Planning Committee on what options they would like to pursue
regarding the handling of yard waste in Jefferson City. Currently a temporary yard
waste drop-off location is being operated at 708 Ellis Boulevard. This facility is open on
Saturday and Sundays from 8:00 a.m.-12:00 p.m. from November 4, 2023 until January 7,
2024. The temporary facility will close after January 7 in anticipation of a more
permanent solution. Options to consider are:
Option #1 -Privately Owned & Operated Yard Waste Site
• This process would create a request for proposal (RFP) for private
industry to manage the site. A scope of services would be developed
for the RFP including cost (City funded, shared cost, or user funded),
who can use the site (residents only, or residents and businesses/non-
residents), materials accepted, hours of operation, and site location.
Option #2- City ofJefferson Managed 8c Operated Yard Waste Site
• The City ofJefferson operates the site on City owned property and
staffed by City employees or the City leases property from private
ownership and operates the site with City staff. A scope of services as
listed above in option one would be considered in this scenario.
The previous yard waste proposal is included in the packet for your review. Also, a
survey completed in 2017 regarding public input into yard waste services is included.
Staff is requesting direction in what option the Public Works and Planning Committee
would like pursued or any other ideas that need explored. This information will be
brought back to the committee at a future meeting for further discussion.
CITY OF JEFFERSON
JEFFERSON CITY, MISSOURI
REQUEST FOR PROPOSAL
Proposal No.: RFP4122
Subject: Yard Waste Drop -Off and Composting
Closing Date: Proposals must be received no later than 1:30 p.m. on April 27, 2023. Proposals
should be submitted electronically through Bonfire.
Proposals will also. be accepted at the following address with the bid number and
subject indicated on the envelope:
Office of the Purchasing Agent
City of Jefferson
320 E McCarty St
Jefferson City, MO 65101
Pre -proposal
Conference: Pre -proposal conference will be held on March 24, 2023 at 10:00 a.m. at 320 E
McCarty St., Jefferson City, MO. All questions must be directed to the Purchasing
Agent.
Purchasing
Agent: Leigh Ann Corrigan
LCorrigan@jeffersoncitymo.gov
573-634-6325
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REQUEST FOR PROPOSALS
YARD WASTE DROP-OFF AND COMPOSTING
1. GENERAL INFORMATION
1.1 Invitation
The City of Jefferson, Planning and Protective Services, herein referred to as City,
is seeking proposals from qualified contractors to provide yard waste drop-off
site(s) and composting systems capable of handling yard waste generated in
Jefferson City, Missouri as described herein.
1.2 Notice to Bidders
Before submitting a proposal, each contractor shall become fully informed as to
the extent and character of the work required.
No consideration will be granted for any alleged misunderstanding of the
equipment to be used or services to be required, it being understood that the
submission of a proposal is an agreement to all items and conditions referred to
herein.
1.3 Validity of Proposals
Proposers agree that proposals will remain firm for a period of ninety (90)
calendar days after the closing date.
1.4 Preproposal Conference and Questions
A preproposal conference will be held at 10:00 am on March 24, 2023 at 320 E
McCarty St, Jefferson City, MO in the Boone Bancroft Conference Room.
Proposers are encouraged to attend.
Questions regarding the Request for Proposal (RFP) must be directed to Leigh
Ann Corrigan (lcorrigan@ajeffersoncitymo.gov). Questions should be submitted
no later than April 24, 2023.
Any oral responses to questions shall be unofficial and not binding. Only
information submitted in an addendum or submitted as additional information to
all known bidders through Bonfire is to be considered official and binding.
1.5 Proposal Submittal
Proposals shall provide information necessary for the City staff to evaluate the
qualifications, experience, and expertise of the proposing company to manage
yard waste and composting for the residents of Jefferson City.
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The Offeror is to make a written proposal which presents an understanding of the
work to be performed. The proposal should demonstrate and provide evidence
that the Offeror has the capabilities, professional expertise, and experience to
provide the necessary services as described in this RFP.
Proposal pricing shall include all costs associated with this RFP.
Proposals must include the following:
• System description (Attachment C) to include:
o The composting system or option proposed to use;
o The procedures for identification of residents, commercial and
non-resident patrons; description residential and commercial
identification; and
o Method of recording volumes of materials and who the patrons are.
• Description of the site(s) considerations (Attachment C) to include the
site(s) locations, size of site(s), and transfer services to the composting
site.
• Description of any zoning considerations (Attachment C) that will need to
be met.
• Description of the operation of the site(s) (Attachment C) to include:
o The operating hours and holiday closures;
o The number of people that would be available to operate the
site(s); and
o Curb -side, on -demand pick-up of residential yard waste, if
provided, to include the terms required to provide the service, days
and hours pick-up services would be available, and the proposed
cost to residents.
• Description of advertising (Attachment C) to be implemented by the
contractor.
• Description of how the contractor will dispose of the processed material,
the intended uses or markets for the compost product, and how an
adequate supply of compost material will be maintained (Attachment C).
• Cost Proposal: Cost proposal shall cover the initial year plus the four
additional 1 -year periods. More than one cost proposal may be submitted.
An example of information provided in the past is included in Exhibit 3
for reference. Cost proposal shall include:
o A finance plan which describes the sources and use of funds
indicating the amount needed from the City to subsidize for the
cost of the services, if any;
o Options for the following:
• There are no fees for residential users for waste drop-off or
pick-up of compost and mulch and fees for non -City
residents and all businesses;
• There is a fee schedule for residential on -demand curbside
pick-up of yard waste;
• There are no fees for the City of Jefferson departments to
drop-off yard waste and pick up compost or mulch; and
• Other cost scenarios.
o The estimated required per ton tipping or service fee to process and
market material. Include other revenue sources such as market
sales or drop-off fees. Include estimates for capital necessary to
operate equipment and annual operation and maintenance
expenses;
o Method of controlling cost, cost recovery, and volumes of usage;
o If the proposal requires a longer term than one year, specify the
necessary term and the reason; and
o Any other financial related information.
• Company information to demonstrate the proposer's stability and ability to
perform services as specified in this RFP, proposer's past history and
experience as it relates to this RFP, company size, location, ownership,
name of personnel to be assigned to this project with their experience
(Attachments A and B);
• Describe the proposed method of performance or plan for performing the
requirements of the RFP;
• Describe the City's role in the contract;
• List any sub -contractors to be used to carry out the tasks of the RFP and
indicate what their role will be.
• Attachment D — E -verify Affidavit of Compliance;
• Attachment E — Authority to Execute; and
• Attachment F — Anti -Collusion Affidavit.
Proposals should be submitted electronically through Bonfire
(https://jeffersoncitymo.bonfirehub.com).
Proposals may also be submitted via hard -copy to the following address. Hard -
copy proposals should have the proposal number (RFP4122) indicated on the
outside of the envelope.
City of Jefferson
Purchasing Agent
320 E McCarty Street
Jefferson City, MO 65101
Regardless of submittal method, proposals must be received no later than 1:30
p.m. on April 27, 2023. Proposals received after this date and time will not be
considered.
Proposals will not be publicly opened. Proposals will become public records at
the time of contract execution or when all proposals have been rejected. Do not
mark "confidential" in your RFP response, or include any proprietary
information with your proposal response.
1.6 Evaluation and Award
Award will be made to the lowest and best responsible offeror whose proposal
conforms to the solicitation that will be most advantageous to the City. In
determining lowest and best, the following criteria will be considered.
POINTS
ITEM
Cost to the City
40
Cost to the Residents, Non -Residents, and Businesses
5
Method of performance
30
Location of Site(s)
10
Experience and Reliability
15
Total
100
Under the provisions of City Code, Section 26A-40, the City reserves the right to
conduct negotiations of the proposals received or may award a contract without
negotiations.
The City may conduct interviews or request additional information from
proposers as deemed necessary by the City.
Upon selection of awardee, the City will issue a formal contract with the selected
vendor. See Exhibit 1 — Sample Contract.
1.7 Contract Documents
The final contract between the City and the successful offeror will include the
specification and the offeror's final response. Any changes, additions, or
modifications here to will be in writing and issued by the City Attorney. No other
individual is authorized to modify the contract in any manner. A sample contract
is included in Exhibit 1. This is based off the previous contract; therefore, changes
will be adapted to fit a new cost proposal.
1.8 Contract Period
The contract period will begin on November 1, 2023 and be for one (1) year. The
City shall have the option to automatically renew the contact for four (4)
additional one-year periods. Renewals will be contingent upon satisfactory
performance of the contractor. Each year is subject to the annual appropriation of
funds. A sample contract is available in Exhibit 1 — Sample Contract.
1.9 Withdrawal of Bids
Offerors may withdraw their proposal after depositing with the Purchasing Agent
at any time prior to the stipulated time for opening of such bids. No proposal may
be withdrawn within ninety (90) days after the opening thereof, unless obvious
errors are apparent or approved by the Purchasing Agent.
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1.10 Right to Accept or Reject Bids
The City of Jefferson reserves the right to reject any or all proposals received in
response to this RFP, or to cancel the RFP if it is in the best interest of the City of
Jefferson to do so. Failure to furnish all information requested in this RFP may
disqualify the proposal. Any exceptions to the requirements specified must be
identified within the proposal.
Alteration of Solicitation
The wording of the City of Jefferson solicitation may not be changed or altered in
any manner. Respondents taking exception to any clause in whole or in part
should do so by listing said exceptions on their letterhead and submitting them
with their proposal; such exceptions will be evaluated and accepted or rejected by
the City of Jefferson, whose decision will be final.
1.12 Response Material Ownership
All material submitted regarding this RFP becomes the property of the City of
Jefferson. Any person may review proposals after a recommendation for award or
all offers have been rejected.
1.13 Incurring Costs
The City shall not be obligated or be liable for any cost incurred by respondents
prior to issuance of a contract. All costs to prepare and submit a response tot his
request shall be borne by the respondent.
1.14 Collusion Clause
Any agreement or collusion among respondents and prospective respondents to
illegally restrain freedom of competition by agreement to fix prices, or otherwise,
will render the proposals of such respondents' void.
1.15 Tax Exempt Status
The City of Jefferson is tax exempt by law. Do not include tax when preparing the
Pricing Form. A federal tax-exempt certificate will be furnished when requested.
1.16 Applicable Law
The proposal and contract shall be governed in all respects by the ordinances of
the City of Jefferson and the laws of the State of Missouri, and any litigation with
respect thereto, shall be brought in the courts in the State of Missouri.
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1.17 Assignment
Contractor shall not assign the contract, subcontract it, or sublet it as a whole
without the prior written consent of the City of Jefferson. Assignment,
subcontracting, or subletting without such consent will in no way relieve the
offeror of any of its obligations under this contract unless specifically stated by
the City as its consent.
1.18 Invoicing and Payment
The contractor shall submit invoices for services to the Planning and Protective
Services, 320 East McCarty Street, Jefferson City, Missouri 65101. The City shall
only be liable for charges as indicated in the awarded proposal.
1.19 Cooperative Procurement.
The City has entered into cooperative purchasing agreements with Cole County
and the Jefferson City Housing Authority. Cole County and/or the Jefferson City
Housing Authority may or may not request an unknown quantity of goods or
service under this bid during the bid period or resulting agreement period at the
same prices, terms and conditions stated herein.
It is understood and agreed that each participating political subdivision will make
its own separate contract with the successful bidder, that each participating
political subdivision shall only be liable to the successful bidder for materials or
supplies contracted for by such political subdivision without any liability for
purchases contracted for by any other participating political subdivision, and each
successful bidder shall be required to bill each participating political subdivision
directly for the materials or supplies purchased by it.
1.20 Restrictive Clause
Bidders must contact the Office of the Purchasing Agent at least five (5) days
prior to the bid opening if any of the specification contains restrictive language or
requirements that render him unable to bid.
1.21 Proprietary Products
Any piece of equipment described herein that is a proprietary product, or the use
of a manufacturer's or vendor's brand name, is referenced with the intent to
indicate a standard of design desired by the buyer and shall not be construed to
exclude other manufacturer's products of comparable quality. The buyer reserves
the right to determine the quality of the equipment offered.
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1.22 American's with Disabilities Act
Individuals should contact the ADA Coordinator at (573) 634-6570 to request
accommodations or alternative formats as required under the Americans with
Disabilities Act. Please allow three business days to process the request.
1.23 Federal Work Authorization Program
Proposers that meet the definition of a business entity as defined in section
285.525, RSMo, pertaining to section 285.530, RSMo, providing services
exceeding $5,000, shall maintain enrollment and participation in a federal work
authorization program with respect to the employees hired after enrollment in the
program who are proposed to work in connection with the contracted services
included herein. If the contractor's business status changes during the life of the
contract to become a business entity as defined in section 285.525, RSMo,
pertaining to section 285.530, RSMo, then the contractor shall, prior to the
performance of any services as a business entity under the contract enroll and
participate in a federal work authorization program, such as E -Verify.
Proposers must, by sworn affidavit and provision of documentation (copy of E -
Verify Memo of Understanding Electronic Signature Page), affirm their
enrollment and participation in a federal work authorization program. Bidders
shall complete and sign the Affidavit of Compliance with Section 285.525-
285.550 RSMo and submit a copy of the signature page of their MOU with
Homeland Security. See Affidavit of Compliance with Section 285.525-285.550
RSMo and sample MOU, Attachment D.
For Proposers that are not already enrolled and participating in a federal work
authorization program, E -Verify is an example of this type of program.
Information regarding E -Verify is available at https://www.e-verify.gov/.
1.24 Insurance
The contractor shall provide at their own expense the all insurance required in
connection with the operations of this contract. The insurance requirements are as
specified in the sample contract. See Exhibit 1 — Sample Contract.
1.25 Termination
The City reserves the right to terminate the contract at any time, for the
convenience of the City, without penalty or recourse, by giving written notice to
the contractor at least thirty (30) calendar days prior to the effective date of such
termination. The contractor shall be entitled to receive compensation for services
and/or supplies delivered to and accepted by the City pursuant to the contract
prior to the effective date of termination.
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1.26 Laws and Regulations
The contractor shall perform services in accordance with all applicable state, local
and federal statutes and legal requirements in his performance of this contract. In
addition, the bidder's attention is directed to City Code, Chapter 17 — Licenses,
Taxation and Miscellaneous Business Regulation.
2. BACKGROUND INFORMATION
2.1 The current contract agreement provides for a site within the City of Jefferson
maintained by the contractor with fees supplemented by the City. During the past
three years, the average volume of yard waste has been 24,000 cubic yards of
processed material per year.
2.2 The current contract allows the City to dispose of a maximum of 35 tandem-axel
trucks per year of acceptable yard waste free of charge.
2.3 Information on current operations for yard waste can be found on the City's
website:
https://wwwieffersoncitymo.gov/government/trash and recycling/yard waste 1.
php. Interested proposers should keep in mind that the City is not necessarily
looking to continue to operate in the same fashion was it has in the past
concerning the collection of yard waste. New ideas with new rate schedules are
welcome. The City's goal is to reduce the cost to the City.
3. GENERAL SCOPE OF WORK
3.1 The City of Jefferson, Missouri is requesting proposals from qualified service
providers for yard waste drop-off site(s) and composting services. The city wishes
to have a yard waste drop-off site and composting systems capable of handling
yard waste generated in Jefferson City, Missouri available to its citizens. The yard
waste drop-off site(s) must be operated in a way that insures a clean and orderly
appearance at the location. The public must be accommodated by easy access to
the drop off of yard waste and the pick-up of compost and mulch.
3.2 The City will contract with the successful offeror following negotiations to
provide one or more drop off site(s) and a composting site.
3.3 The fee schedule for all charged users and all increases must be approved by the
City of Jefferson.
3.4 The successful bidder shall be responsible for securing and maintaining all
required permits (City, State, and Federal).
3.5 The City of Jefferson wishes to explore all possible options for continuing yard
waste services by a drop-off site or sites and a composting site. In addition, the
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City wishes to consider a contractor operated curbside pick-up on demand of
yard waste for citizens within the corporate city limits of the city.
3.5.1 The contractor shall provide all labor, materials, and equipment to provide
drop-off site(s), composting, mulching, receipt of yard waste, distribution
of compost/mulch, and reporting.
3.5.2 Curbside on -demand pick-up is a customer paid fee. The contractor shall
provide all labor, materials, and equipment to provide an on -demand
curbside pick-up of yard waste for the residents of the City of Jefferson,
Missouri.
The contractor shall establish a plan allowing for residential users to
contact the contractor, identify curbside yard waste pick-up need, and for
scheduling the pick-up.
3.5.3 The contractor shall allow the City to dispose of acceptable yard waste
free of charge. If there is a limit to the quantity the City is allowed to
dispose of, it should be identified in the proposal.
3.5.4 With the exception of yard waste from the City, yard waste shall be
limited to tree limbs (six inches or less in diameter and a maximum length
of 4 feet), grass clippings and leaves (must be bagged or placed in a
disposable container), wood chips, or flocked/unflocked Christmas trees.
3.6 The City also desires to explore different cost options such as the residents use
the drop-off site at no cost, a reduced cost, or full cost and the residents receive
mulch/compost at no cost, reduced cost, or full cost.
3.7 The City requires for the contractor to accept limbs, trimmings, brush, etc., from
the Parks, Recreation and Forestry Department at no additional cost.
3.8 Optional: The City desires that the contractor accept limbs up to 36" in diameter
and 6' in length. The City anticipates approximately 26 large limbs/logs per year
and approximately 26 loads of brush and trimmings. The proposal shall indicate
in their proposal if this is acceptable.
3.9 Proposers may respond with more than one option/proposal.
3.9.1 Options may include:
a. A drop-off site in which the contractor designs, constructs, and
operates their own drop-off site(s) and compost site that is free to
all Jefferson City residents and a fee is charged to non-residents
and commercial patrons and is funded by the City.
b. A drop-off site in which the contractor designs, constructs, and
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operates their own drop-off site(s) and compost site that requires
a fee from Jefferson City residents as well as non-residents and
commercial patrons and is funded in part by the City. Fee
structure may be the same or at a lower rate.
c. Pick up of yard waste curbside on a resident demand basis within
the corporate limits of Jefferson City. Contractor must describe
method of picking up yard waste curbside on a demand basis. It is
contemplated that costs for such on -demand service would be the
responsibility of the requesting resident but would be subject to a
standard set of rates established in the contract.
d. Proposer may submit a new and innovated program not listed
above.
4. CONTRACTOR REQUIREMENTS
4.1 Manage yard waste drop-off and compost/mulch pick-up services for the
residents, non-residents, and commercial patrons of the City of Jefferson.
4.2 Identify users prior to dropping off yard waste as residents, non-residents, or
commercial patrons.
4.3 Provide reporting on a monthly basis along with invoices to the City. Reporting
shall indicate the volume of yard waste being collected, compost or mulch being
picked up, number of patrons dropping off yard waste and picking up
compost/mulch, and the number of completed requests for the on -demand of
curbside pick-up of yard waste. The City desires to have reporting information to
know who is using the services, how often, etc.
4.4 Dispose of the processed material in an appropriate manner using markets
described in the proposal.
5. SITE(S)
5.1 The site location must be on privately owned property on appropriately zoned
property within one mile of the corporate city limits of the City of Jefferson.
Sites outside of this radius may be proposed, but it will be at the City's
discretion to accept the site.
5.2 The site must provide easy access by the public to the drop off of yard waste and
the pick-up of compost and mulch.
5.3 Entrance, Exit and public vehicle access areas must be clearly marked, paved or
gravel, and maintained.
5.4 Contractor shall clearly display at its entrance identifying information and
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operating hours of the yard waste drop off and compost site. The drop-off area
for yard waste must be clearly identified with the type of yard waste to be
deposited and location of free mulch and compost for the residential citizens.
Fee schedules shall be posted for those that are non-residents or businesses.
5.5 Jefferson City Zoning allows "Yard Waste and Composting Site" as a permitted
use in the M-2 General Industrial zoning district, as a Conditional Use in the RU
Rural zoning district, and as a Special Exception Use in the M-1 Light Industrial
and C-2 General Commercial districts.
5.6 Properties zoned M-2 would be approvable as a composting site. Properties
zoned M-1, C-2, or RU would require a special permit, with applicable vote by
the approving body.
5.7 Composting sites are subject to Zoning Code Specific Use Standards, Section
35-41, #33 Composting Site as follows:
A. Location. Composting facilities may be authorized in the districts
specified by City Code, Section 35-28, Exhibit 35-28 Land Use Matrix.
B. Performance Standards
(1) No materials or compost shall be stored within 25 feet of any
property line.
(2) No excessive dust, noise, vibration, smoke, fumes, odors, or glare
shall be detected beyond the property line.
(3) Minimum parcel size of four (4) acres is required.
(4) Subject to other applicable local, state, and federal permits are
required.
5.8 If the presumptive successful bidder's proposed yard waste location requires a
zoning amendment or zoning permit to comply with application zoning
requirements, the award of the bid shall be processed in conjunction with any
required zoning approval actions and final bid award shall be subject to final
approval of such zoning amendment or zoning permit.
6. OPERATION OF THE DROP-OFF SITE(S)
6.1 The hours of operation must include weekend and evening availabilities. Below
are the current operating hours:
Summer (March 16 through November 30)
8:00 a.m. to 7:00 p.m. Monday through Friday
8:00 a.m. to 5:00 p.m. Saturday
Noon to 5:00 p.m. on Sunday
Winter (December 1 through March 15)
12
8:00 a.m. to 5:00 p.m. Monday through Friday
8:00 a.m. to 5:00 p.m. Saturday
Noon to 5:00 p.m. on Sunday
6.2 The City will entertain options with fewer hours of operation in order to reduce
cost to the City, but the hours must include weekend and evening availability.
This does not mean that the contractor must be open every weekend or even
both Saturday and Sunday. The proposer may also propose periods when they
do not take yard waste at all, for example January through February. If closed
during the winter months, there may be a need for special drop off arrangements
for the Parks Department.
6.2 The contractor shall be open on all stated days except for holidays as indicated
in the proposal.
6.3 The City is requesting an option for the contractor to provide curbside, on -
demand, pick-up of residential yard waste within the corporate limits of the City
of Jefferson.
7. ADVERTISING
7.1 The contractor shall advertise the yard waste drop off site(s) and mulch and
composting pick up to include the hours of operation. If there are different hours
based on seasonal changes, the contractor shall advertise the seasonal change.
Advertising shall include notices in the local newspaper, no less than twice per
year regarding the seasonal change and the services provided by the yard waste
facility. Contractor shall notify the City of Jefferson when advertising is
distributed.
7.2 The City will post information regarding yard waste services on the City's
website.
8. Bid Bond
8.1 Each bid must be accompanied by a certified check or bid bond made payable to
the City of Jefferson for five (5%) percent of the amount of the bid. Bid securities
will be returned after award of the contract except to the successful bidder.
Should the successful bidder fail or refuse to execute the bond and the contract
required within seven (7) days after he has received notice of acceptance of his
bid, he shall forfeit to the City as liquidated damages for such failure or refusal,
the security deposited with his bid.
9. Performance and Payment Bond
9.1 The contractor shall furnish an original performance bond (no copy or facsimile is
acceptable), cashier's check, certified check, cash, bank draft, or irrevocable letter
of credit to the City, within ten (10) days after award of the contract and prior to
13
the start of any work to insure payment of all materials and labor used in the
performance of the contract and to fully complete the project in a satisfactory and
timely manner. Personal or company checks shall not be accepted. The
performance bond shall be made payable to the City of Jefferson in an amount
equal to the amount of the total bid price. The contract number and performance
date must be specified in the performance bond.
ATTACHMENT A — REFERENCES
Prior Services Performed For:
Contract Period
Address
Email Address
Telephone #
Contact Name & Title
Description/Summary of Services Performed
Prior Services Performed For:
Contract Period
Address
Email Address
Telephone #
Contact Name & Title
Description/Summary of Services Performed
Prior Services Performed For:
Contract Period
Address
Email Address
Telephone #
Contact Name & Title
Description/Summary of Services Performed
15
ATTACHMENT B — PERSONNEL STAFFING
STAFF MEMBER BACKGROUND AND EXPERTISE
1. Name
Title
2. Name
Title
3. Name
Title
4. Name
Title
5. Name
Title
6. Name
Title
Attach additional pages if needed.
16
ATTACHMENT C — PROPOSAL DESCRIPTION
A. System Description:
B. Site Considerations:
C. Operation of the Drop -Of Site(s):
D. Advertising:
E. Marketing Compost:
F. Financing and Financial Projections:
17
ATTACHMENT D
Affidavit of Compliance with Section 285.525-285.550 RSMo
For All Services in Excess of $5,000.00
State of )
) ss
County of )
I, , am an authorized agent of
(Bidder). This business is enrolled and participates in a federal work authorization program for
all employees working in connection with services provided to the City of Jefferson. This
business does not knowingly employ any person that is an unauthorized alien in connection with
the services being provided. Documentation of participation in a federal work authorization
program (signature page of the MOU with Homeland Security) is attached to this affidavit.
Furthermore, all subcontractors working on this contract shall affirmatively state in writing in
their contracts that they are not in violation of Section 285.530.1 RSMo, shall not thereafter be in
violation and submit a sworn affidavit under penalty of perjury that all employees are lawfully
present in the United States.
Affiant Date
Subscribed and sworn to before me this day of
Notary Public
My commission expires:
If bidder is an individual and does not have any employees of any sort, complete this section.
I, the undersigned, being at least eighteen years of age, swear upon my oath that I am either a
United States citizen or am classified by the United States government as being lawfully
admitted for permanent residence.
Date Signature
Subscribed and sworn to before me this day of
Notary Public
My commission expires:
18
Sample E -Verify Memo of Understanding — MOU Electronic Signature Page
E -Verily
Company ID Number: XXXXXXX
ADuroved bv•
Employer
Your Company Name
Name (Please Type or Print)
John Doe
Title
Signature
Electronically Signed
Date
05/27/2019
Department of Homeland Security — Verification Division
Name (Please Type or Print)
usos Verification Division
Title
Signature
Electronically Signed
Date
05/27/2019
H2fYY .. ♦. +t
19
ATTACHMENT E - ANTI -COLLUSION STATEMENT
STATE OF )
COUNTY OF
being first
duly sworn, deposes and says that he is of
(Title of Person Signing)
that all statements made and facts set out in the bid for
(Name of Bidder)
the above project are true and correct; and that the bidder (the person, firm, association, or
corporation making said bid) has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free competitive
bidding in connection with such bid of any contract which results from its acceptance.
Affiant further certifies that bidder is not financially interested in, or financially affiliated with,
any other bidder for the above project.
Sworn to before me this
(BY)
(BY)
day of , 20
Notary Public
My commission expires:
20
ATTACHMENT F - AUTHORITY TO EXECUTE
If the bidder is a corporation, the following Authority to Execute certification should be
completed on the company letterhead:
(Company Letterhead)
I, certify that I am the secretary of the Corporation named
as Bidder herein above; that , who signed the
foregoing contract on behalf of the Bidder was then , of said
corporation; that said proposal was duly signed for and in behalf of said corporation by authority
of its governing body, and is within the scope of its corporate powers.
Signed
corporate seal
21
EXHIBIT 1— SAMPLE CONTRACT
YARD WASTE DROP-OFF SITE AND COMPOSTING SERVICE
CONTRACT
This agreement made and entered into the date last executed by a party as indicated below,
by and between the City of Jefferson, a municipal corporation, hereinafter "City", and
., hereinafter "Contractor",
WITNESSETH:
That for and in consideration of the mutual promises herein contained, the parties hereby agree
as follows:
1. Scone of Services.
The City agrees to engage the services of the Contractor to perform the services set out in Response
to Proposal No. and incorporated herein as Exhibit A. The Contractor shall operate a drop-
off site located at Jefferson City, Missouri, and shall be solely
responsible for the operation of said site and the proper disposal ofall materials brought to said site.
2. Additional Services.
The City may add to services activities of a similar nature. The Contractor shall undertake such changed
activities only upon the direction of the City. All such directives and changes shall be in written form
and approved by the Director of Planning and Protective Services and shall be accepted and
countersigned by the Contractor or its agreed representatives.
3. Term.
This contract shall be for the period of one year beginning on November 1, 2023, and terminating on
October 31, 2024 provided that the City shall have the right to cancel at any time upon giving one hundred
twenty (120) days' notice. This contract shall automatically renew for up to four (4) additional one-year
periods, subject to annual appropriation by the City Council.
4. Insurance.
Contractor shall procure and maintain at its own expense during the life of this contract:
(a) Workmen's Compensation Insurance for all of its employees to be engaged in work
under this contract.
(b) Contractor's Public Liability Insurance in an amount not less than $3,000,000 for all
claims arising out of a single occurrence and $500,000 for anyone person in a single
accident or occurrence, except for those claims governed by the provisions of the
Missouri Workmen's Compensation Law, Chapter 287, RSMo., and Contractor's
Property Damage Insurance in an amount not less than $3,000,000 for all claims
arising out of a single accident or occurrence and $500,000 for anyone person in a single
accident or occurrence. The City shall be named as an additional insured.
(c) Automobile Liability Insurance in an amount not less than $3,000,000 for all claims
arising out of a single accident or occurrence and $500,000 for anyone person in a
single accident or occurrence. The City shall be named as an additional insured.
(d) Subcontracts. In case any or all of this work is sublet, the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs (a),
(b), and (c) hereof and in like amounts.
(e) Scope of Insurance and Special Hazard. The insurance required under Sub-
paragraphs (b) and (c) hereof shall provide adequate protection for the Contractor and
22
its subcontractors, respectively, against damage claims which may arise from
operations under this contract, whether such operations be by the insured or by
anyone directly or indirectly employed by it, and also against any special hazards
which may be encountered in the performance of this contract.
NOTE: Paragraph (e) is construed to require the procurement of Contractor's protective
insurance (or contingent public liability and contingent property damage policies) by a
general contractor whose subcontractor has employees working on the project, unless
the general public liability and property damage policy (or rider attached thereto) of the
general contractor provides adequate protection against claims arising from operations
by anyone directly or indirectly employed by the Contractor.
(f) The Certificates of Insurance furnished to the City showing proof of compliance with
these insurance requirements shall contain a provision that coverage under such
policies shall not be canceled or materially changed until at least fifteen days prior
written notice has been given to the City. Certifies of Insurance must be on file with
the City prior to beginning work.
5. Contractor's Responsibility for Subcontractors.
It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of
its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the
acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be
inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms
herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power
regarding termination of any subcontract as the City may exercise over Contractor under any provisions
of this contract. Nothing contained in this contract shall create any contractual relations between any
subcontractor and the City or between any subcontractors.
6. Termination for Cause.
The City reserves the right to terminate this contract by giving at least five (5) days prior written notice
to the Contractor, without prejudice to any other rights or remedies of the City should the Contractor be
adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its creditors,
or if a receiver should be appointed for Contractor or for any of its property, or if Contractor should
persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper material,
or if Contractor should refuse or fail to make prompt payment to any person supplying labor or materials
for the work under the contract, or persistently disregard instructions of the City or fail to observe or
perform any provisions of the contract.
7. Indemnity.
To the fullest extent permitted by law, the Contractor shall indemnity, defend and hold harmless the City
, its elected and appointed officials, employees, and agents, from and against all claims, damages, and
expenses, including but not limited to attorneys' fees arising out or resulting from the performance of the
Work, provided that any such claim, damage, loss or expense attributable to bodily injury, sickness,
disease or death or to injury to or destruction of tangible property (other than the Work itself) including
the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission of
the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for
those acts any of them may be liable, regardless of whether or not it is caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce
any other right or obligation of indemnity which would otherwise exist as to any party or person described
in this paragraph.
23
8. Compensation.
The City agrees to pay the Contractor for services rendered under this contract:
1 ' Year -
2nd Year -
3rd Year -
4th Year -
5th Year -
Payment shall be made on a monthly basis in arrears following submission of an invoice by Contractor.
9. CHARGES TO USERS.
Contractor may charge all non-residents of the City and commercial operators regardless of their location:
Year 1
Year 2 Year 3 Year 4 Year 5
Minimum and/or Level Pickup $ $ $ $ $
Heaped Pickup $ $ $ $ $
Large or Commercial Vehicles
- per cubic yard $ $ $ $ $
Contractor shall not charge City of Jefferson residential users any fee for use of the compost site.
The City of Jefferson Departments shall be allowed to dispose yard waste without charge.
10. Site.
The site is to be located at , Jefferson City, Missouri, which is within one mile
of the corporate city limits of the City of Jefferson and appropriately zoned. Contractor owns the
property located at , Jefferson City, Missouri.
11. Waste Guarantee and Acceptable Waste.
Contractor shall accept organic material including tree limbs and brush 6" or less in diameter and smaller
cut into four (4) foot lengths, grass clippings, leaves, wood chips, yard and garden vegetation, flocked
and unflocked Christmas trees, and similar material. Contractor shall accept processed materials from
City departments at no additional charge. Contractor shall accept larger material from the City.
12. Unusual Weather Event.
In the event of abnormal or unusual weather which causes a significant increase in the volume of material
which would go to Contractor pursuant to this contract, the City shall self -impose a moratorium on the
delivery of processed materials by City departments to Contractor for a period of five (5) days from the
event. After the five (5) days have expired, the City may resume its delivery of processed material at no
additional charge to the City.
13. Marketing Compost.
It will be the responsibility of the site operator to dispose of the processed material in an appropriate
manner. Section of the Contractor's bid proposal indicates uses or markets anticipated
for the compost product Contractor will provide.
14. Days and Hours of Operation.
The days and hours of operation are as specified in the proposal, but not to be less than the following:
24
15. Reports.
Volume reports shall be submitted to the City on a monthly basis and are to be received before payment
will be made. The reports shall include the volume of yard waste received and the number of patrons
each month.
16. Performance Bond.
The Contractor must furnish a performance bond in the amount of one hundred percent (100%) of the
offer. The Contractor must submit the performance bond to the City of Jefferson upon signing this
contract. The performance bond must be issued by a company authorized to do business in Missouri or
secured with a certified check, cash, or cashier's check and made payable to the City of Jefferson in the
amount specified. The ordinance number and dates of performance must be specified in the performance
bond. Personal or company checks are not acceptable. In the event the City of Jefferson exercises its
option to extend this contract for an additional period, the Contractor must maintain the validity and
enforcement of the bond pursuant to the provision of this paragraph for the extended period.
17. Nondiscrimination.
The Contractor agrees in the performance of this contract not to discriminate on the ground or because
of race, creed, color, national origin or ancestry, sex, religion, handicap, age, or political opinion or
affiliation, against any employee of Contractor or applicant for employment and shall include a similar
provision in all subcontracts let or awarded hereunder. The Contractor agrees to comply with all federal,
state, and local nondiscrimination laws and ordinances.
18. Illegal Immigration.
Prior to commencement of the work:
a. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment
and participation in a federal work authorization program with respect to the employees
working in connection with the contracted services.
b. Contractor shall sign an affidavit affirming that it does not knowingly employ any person
who is an unauthorized alien in connection with the contracted services.
c. If Contractor is a sole proprietorship, partnership, or limited partnership, Contractor shall
provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice
to Proceed.
19. Nonsolicitation.
The Contractor warrants that they have not employed or retained any company or person, other than a
bona fide employee working solely for the Contractor, to solicit or secure this contract, and that they
have not paid or agreed to pay any company or person, other than a bona fide employee working solely
for the Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration,
contingent upon or resulting from the award or making of this contract. For breach or violation of this
warranty, the City shall have the right to annul this contract without liability, or, in its discretion, to
deduct from the contract price or consideration, or otherwise recover the full amount of such fee,
commission, percentage, brokerage fee, gifts, or contingent fee.
20. Compliance with Applicable Laws.
The Contractor must agree to comply with all federal, state and local laws or ordinances, and all
applicable rules, regulations, and standards established by an agency of such governmental units,
which are now or hereafter promulgated insofar as they relate to the Contractor's performance of the
provisions of the agreement. It shall be the obligation of the Contractor to apply for, pay for and
obtain all permits and/or licenses required by any governmental agency for the provision of those
services contemplated herein.
25
21. Cancellation Due to Unavailability of Funds in Succeeding Fiscal Periods.
When funds are not appropriated by the City Council or otherwise made available to support
continuation of performance in a subsequent fiscal period, the contract shall be cancelled. In the
event that funds are not appropriated for the contract, the Contractor shall not prohibit or otherwise
limit the City of Jefferson to pursue and contract for alternate solutions as deemed necessary for the
conduct of City affairs.
22. Independent Contractor Status.
In performing the services under this agreement, the Contractor will direct the operation in all respects
and will determine the method, means and manner of performance including, but not limited to, such
matters as choice of any lawful routes, points of service, and time of services. The parties intend to create
by this agreement the relationship of an independent contractor and not an employee -employer, co-
partnership, joint venture, or any other relationship. Neither the Contractor nor any of their employees,
agents, or representatives is to be considered employees of the City insofar as the subject matter of this
agreement is concerned or in performing services under this agreement.
23. Assignment.
The Contractor shall not assign any interest in this contract, and shall not transfer any interest in the same
(whether by assignment or novation), without prior written consent of the City thereto. Any such
assignment is expressly subject to all rights and remedies of the City under this agreement, including
the right to change or delete activities from the contract or to terminate the same as provided herein,
and no such assignment shall require the City to give any notice to any such assignee of any actions
which the City may take under this agreement, though City will attempt to so notify any such assignee.
24. Jurisdiction.
This agreement and every question arising hereunder shall be interpreted according to the laws and
statutes of the State of Missouri.
25. Notices.
All notices required to be in writing may be given by first class mail addressed to the Director of Planning
and Protective Services, City of Jefferson, 320 East McCarty, Jefferson City, Missouri 65101, and
Jefferson City, Missouri, 65109. The
date of delivery of any notice shall be the second full day after the day of its mailing.
CITY OF JEFFERSON CONTRACTOR
Mayor Title:
Date: Date:
ATTEST: ATTEST:
City Clerk Title:
APPROVED AS TO FORM:
City Attorney
26
EXHIBIT 2 — DEFINITIONS
Business: Stores, restaurants, hotels, offices, wholesale establishments, retail establishments,
hospitals, plants, shops, manufacturing establishments, schools, churches, large multi -family
residential, and other commercial establishments. This term shall not be construed to include
residences, duplexes, and small multi -family dwellings.
Curbside on Demand Yard Waste Pick -Up: A service provided by the contractor for a
customer paid fee that provides curbside pick-up of yard waste on a customer demand basis only.
Yard waste shall be limited to tree limbs and brush (six inches or less in diameter and a
maximum length of 4 feet), garden vegetation, grass clippings and leaves (must be bagged or
placed in a disposable container), wood chips, or flocked/unflocked Christmas trees.
Residential User: Any person or family unit living in or owning a single-family home, duplex,
mobile home, or small multi -family residential unit within the City.
Residential, One Family or Single Family: A detached single family structure designed or
intended for occupancy by one person or by one family. Each mobile home in a non -
containerized area shall be deemed a "single family residence", and each pad space shall be
deemed a single-family structure.
Residential, Two -Family or Duplex. A building designed and intended for occupancy by two
(2) families in separate living quarters, including housing units described as "attached single
family" and "townhomes", so long as the structure contains a maximum of two dwelling units
only.
Residential, Small Multi -Family: A building designed for or intended for occupancy by three
or four families in separate living quarters.
Residential, Large Multi -Family: A building designed for or intended for occupancy by five
(5) or more families in separate living quarters.
Residential Complex: A group of residential buildings, regardless of the number of units
contained with the buildings on the same parcel or on multiple parcels under a common
ownership or management.
Source of Identification: Sources used to identify users at the yard waste drop-off facility to
certify whether the user is a resident, non-resident, business, landlord, or commercial user.
Identification sources are, but not limited to, driver license, current utility billing, or current
property tax form.
Yard Waste: Shall mean grass clippings, leaves, yard and garden vegetation, wood chips, limbs
and brush (six inches or less in diameter and a maximum length of 4 feet), Christmas trees
(flocked or unflocked). This term does not include stumps, roots, or shrubs with intact root balls.
27
E XHIBIT 3 — SAMPLE COST PR OP OSAL
Proposers may use a form similar to this or free -form their ow n.
Option — Residents are not charged any fees for drop-off or pick-up of compost and mulch. Co ntractor shall charge all no n- City
Description
U nit of Meas ure
Year 1
Year 2
Year 3
Year 4
Year 5
Fee to the City
Per Month
N on -Resident or
Commercial User
Drop -Off Fee
Minimal or Level
Pickup
N on -Resident or
Commercial User
Drop -Off Fee
Heaped Pickup
Non -Resident or
Commercial U ser
Drop -Off Fee
Large or Commercial
Vehicles — Per Cubic
Yard
—Cu rbside pick-u p of residential yard waste in the corporate city limits of the City of Jefferso n:
Description
Unit of Measure
Y ear 1
Year 2
Year 3
Year 4
Year 5
Minimal or Level
Pickup
Each
Heaped Pickup
Each
Large or Commercial
Vehicles
Per Cubic Yard
28
Describe all applicable user fees for curbside residential yard waste on -demand pick up:
Other — Describe approach to yard waste disposal not listed above. List all costs to the City and
to users:
Discount for prompt payment on invoices only % days. Discount will not be evaluated.
This prices contained in this proposal are firm for days.
Do you agree to cooperative procurement by Cole County? YES _ NO
Do you agree to cooperative procurement by Housing Authority? YES _ NO _
1/We the undersigned do herby certify that the information presented in this proposal is true and
accurate and agree to provide the specified products and services at the price and time stated if
awarded the bid.
Name of Company
Contact Name & Title
Address
Email Address
Telephone #
Signature
Date
Form of Business: Sole Proprietorship
Partnership Corporation
Limited Liability Corporation
29
11/9/2017 City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017 - Responses 1 SurveyMonkey
es.
Share Link
City of Jefferson Yard Waste Drop Off and
Compost Facility Survey 2017
Q1
Do you currently use the yard waste drop-off and compost
site in Jefferson City?
Answered: 721 Skipped: 0
Yes
No - (Please
skip to...
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Yes 75.73% 546
No - (Please skip to question 10) 24.27% 175
TOTAL 721
Q2
Which of following best describes how often you use the
Jefferson City Yard Waste Drop-off and Compost Facility?
Answered: 616 Skipped: 105
I have never
used the...
1.4 times a
year
Once a month
More than once
a month
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
G. Share
721 responses
https://www.surveymonkey.com/results/SM-MHRR8BV28/ 1/5
1/9/2017 City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017 - Responses 1 SurveyMonkey
more tnan unce a muntn
https://www.suntwenkey.com/re
cons
WrU 70 V.3
616
Q3
What material do you most often bring to the yard waste
drop-off and compost facility?
Answered: 568 Skipped:153
Leaves
Grass Clippings ■
Wood-chips/Brus
h
Unflocked
Christmas Trees
Q4
All of the
above
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Leaves 29.23% 166
Grass Clippings 10.04% 57
Wood-chips/Brush 34.86% 198
Unflocked Christmas Trees 1.41% 8
All of the above 24.47% 139
TOTAL 568
How friendly is the staff?
Answered: 567 Skipped: 154
Extremely
friendly
Very friendly
Somewhat
friendly
Not very
friendly
Not at all
Share Link
(:,• Share
721 responses
https://www.surveymonkey.com/results/SM-MHRR8BV28/ 2/5
11/9/2017 City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017 - Responses 1 SurveyMonkey
ANSWER CHOICES RESPONSES
Extremely friendly 35.45% 201
Very friendly 44.27% 251
Somewhat friendly 16.93% 96
Not vary friendly 2.29% 13
Not at all friendly 1.06% 6
TOTAL 567
Q5
Which of the following best describes what time you most
often use the yard waste drop-off and compost facility?
Mark all that apply.
Answered: 568 Skipped:153
Weekday
Mornings
Weekday
Evenings
Weekends
Weekends only
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Weekday Mornings 25.88% 147
Weekday Evenings 32.04% 182
Weekends 60.21% 342
Weekends only 17.61% 100
Total Respondents: 568
Q6
Do you like the current location of the facility?
Answered: 567 Skipped: 154
Yes
Share Link
G• share
721 responses
httpsJ/www.surveymonkey.com/results/SM-MHRR8BV28/ 3/5
11/9/2017 City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017 - Responses 1 SurveyMonkey
ANSWER CHOICES RESPONSES
Yes 87.13%
No 12,87%
TOTAL
494
73
567
Q7
Do you find the facility location to be accessible and easy
to use?
Answered: 568 Skipped: 153
Yes
No II
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Yes 92.61%
No 7,39%
TOTAL
526
42
568
Q8
The facility is currently free for City residents. Would you
continue to use the facility if there was a small fee?
Answered: 575 Skipped: 146
Yes
No
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES
Yes
Share Link
RESPONSES
32.70%
O• share
188
721 responses
https://www.surveymonkey.com/results/SM-MHRR8BV28/ 4/5
11/9/2017 City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017 - Responses I SurveyMonkey
Q9
What time of year do you most often use the facility? Mark
all that apply.
Answered: 568 Skipped:153
Spring (March
A
pril,May)
Summer (June,
July, August)
Fall
(September,...
Winter 111/
(December,...
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Spring (March, April, May) 62.15% 353
Summer (June, July, August) 43.84% 249
Fall (September, October, November) 82.75% 470
Winter (December, January, February) 12.68% 72
Total Respondents: 568
Q10
Are there any other suggestions or comments you would
like to add?
Answered: 422 Skipped: 299
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City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017
SurveyMonkey
1
Q10 Are there any other suggestions or comments you would like to add?
2
3
4
5
6
7
Answered: 422 Skipped: 299
RESPONSES
Slightly longer hours. I don't think it should be open in periods of darkness, but some days a little
longer hours would be helpful.
Since yard waste cannot be put in the weekly Republic trash pickup bin, the Southridge facility
provides a necessary service. If citizens would have to pay a fee based on usage for the
Southridge facility, then it would only be fair for regular trash service be based on usage Instead of
a fiat monthly fee.
Grass clippings should be included in trash removal. I think Columbia includes it, and some other
cities in the state.
No
No thanks.
The location is not user friendly and needs to be moved
Allow use with proof of residency from a utility blq. Those of us that have an outdated address on
our driver's license would appreciate it
8 Keep it at the current location.
9 The city pay's the yard waste company which means as a resident 1 already pay for the use. I will
not pay extra to use it, I will just start burning.
10 The city should provide yard waste removal in the neighborhoods like other cities do. We could
buy special bags or pay a small fee for pick up
11 Provide curve side pickup at a reasonable would be nice Provide curve side pickup with street
cleaner certain days of the month also would be nice at a reasonable cost also would be nice
12
13
14
15 Like to see waste site more centrally located. Don't like one though located on a steep slope.(like
previous one). Waste bins need to be wide enough to handle 4-5 vehicles along with area large
enough to tum & back in..
16 Staff at the yard waste fadlitty are extremely friendly and helpful regarding the materials 1 bring to
the facility. 811118 especially outgoing and helpful and his presence at the yard waste fadlityty makes
bringing waste there less of a chore and more of a friendly experience.
17 I would pay a rand fee for curbside grass dippings pickup.
18 No
19 Update the °nuisance" code. I can get lined for providing habitat for snakes. I can get fined for
providing habitat for rats. Snakes eat rats. Encourage/allow citizens to find aitematives to mowing,
which may involve allowing plants that are slightly taller than a foot
20
21
22
23
Would use and would pay for regular curbside pickup.
No
.
ope _..
N
Would for it to remain as is
no
No
1 would Eke to submit a business proposal to help Jefferson City become more yard waste friendly.
Please contact me at margie.bannister@gmall.com
24 I appreciate having a composting facility to get rid of my yard waste. I hope it can continue to be
available free of charge for residents. Thank you.
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29
I don't agree with paying a fee but choice would we have?
Great service that is offered. Open a little tater at might in spring, summer, and fall would be
appreciated. As to the location, it would always be nice for it be dosed!!
Mow those in the county to use the yard waste facilities
I have used yard waste sites before and they are useful and a needed facility.
Purchasing mulch is too expensive. Columbia gives away It's undyed mulch, which is useful for
garden composting and base material In beds and around trees. They're getting material free after
all.
30 If we could bum more often. I would use the facility less
31 Since I don't have a truck it is impossible to use the yard waste faulty. Curbside pickup once a
week would be extremely welcome!
32 This is an Important city service to continue. Actually probably saved money in reducing fires from
burning leaves and provides compost for "green" environmental issues.
would recommend expanded weekend hours during fall leaf cleanup time. Other than that, the
current system works great for me and others I have spoken with.
33
34
35
36
37
should be curbside
They do a great job, and the free mulch is a bonus
None
appreciate having this location to take my yard waste to. I live in a condominium complex and
don't know where I would go with yard waste if 1 didn't have this option.
I think the fee would be more time and trouble than It is worth. It also penalizes those with larger
properties, wtto have already paid the most taxes. Collection will dog the recycling site. And a fee
will encourage others to bum. The more I think about it, the worse the Idea gets.
39 Not making it so damn expensive to dump. Maybe the city would be less dirty with people furniture
if it didnt cost as much as rent to get rid of it
40 if you don't have a truck having the facility is pointless.
41 The compost site, to me, Is an essential service. I have many trees in my yard( Primrose area )
and 1 would have no Idea where to go with twigs and leaves that fail and must be discarded. The
present service works just fine, Inked the previous location better but the current location works
for me. Please continue this service.
42
43
44
45
46
47
1 would hope the fee would be very small
tike the easy access to compost site...also kept very organized so you know where to dump what
you have brought to dispose of..
Great resource for the city!
Let us bum yard waste ail year
I have rents in Jefferson city and they want me to pay I pay taxes to use this serves I think that's
not fair
No
•
48 Great service for the community if you the means to transport your waste. Otherwise, useless
unless you hire someone to haul it. Do not want to be forced to pay a mandatory fee if the city
chooses to enforce a pickup such as the trash companies.
49 Of course, it would be nice/preferable to keep the facility free. Yard waste is forever; retirement
income is fixed, so too high a fee might lead us to consider burning, even though it's less eco-
friendly.
50 We compost. Hate the idea of burning in this day and age! Not a good idea anymore!
51 As for the fee, if it offsets the tax money going to the operator 1 would be ambivalent to a small fee
rather than "not use the facility."
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65
Would like for them to take logs larger than 6 inches, I am worded that only a few tech people will
take this survey. Not every JC resident has a newer cell phone or a computer.
Even though I checked that 1 would still use the feailty► if 1 was charged a small fee, I would not like
it I don't have another option for yard waste. I had 24 bags of leaves last year and had to make
several trips to the facility. If you would charge something every time someone enters, ft could get
expensive. On the other hand, if you added a fee to everyone's trash bill, it wouldn't be fair to those
who don't use the facility. Please don't charge.
JC needs to keep the yard waste site. It's the best site we have ever had!
Just wanted to help my community by doing the survey. Wish I could have been more help.
My parents use the yard waste drop-off and compost facility and have for many years for their
leaves and grass clippings. rve never heard them complain about the facility.
Several people do not own trucks to haul yard waste. How much would curb disposal cost. In the
bigger cities there are options like getting your leaves to the curb and they get sucked up or bags
or cans you can use.
I didn't know such a thing existed! Advertise!
Better advertise that the facility exists and where it is - that is why I've never used it. The fact that
it's free means I probably will in the future. 111 have to pay a fee, I won't.
No
I used to use the site off west edgewood but did not know about southrldge site
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I would prefer that the service remain free. I live in town and can't dispose of tree branches/leaves. 1 116/201 7 7:34 PM
etc. conveniently and don't wish to bum them. What happens to the compost that our waste
generates? Why not bag it and sell it?
No. I think it is a good service for the community.
No
If leaves/etc. could be picked up curbside I would be extremely grateful. I don't mind raking and
bagging, but finding time and a proper vehicle to drop them off is a hassle. Thank you for asking.
66 Depends on what you define as a "small fee"
67 Just not really aware of services. Plus we don't have ways to transport yard waste there.
68 Not sure if we would continue using if there was a fee —would probably depend on the amount
69 N/A
70 Very satisfied with service that is provided, but there should be some way to provide a site more
convenient for the east end. I do not now bum leaves or limbs. If a fee is imposed, I will retum to
accumulating piles and burning.
71 The current service works well the way ft is.
72 No
73 No
74 Ref. No. 8 I normally favor let/make the user pay. This deserves much thought and planning.
Consider (1)waste water, cable TV. and solid waste are blanket charges, (2) other "utility" charges
are based on units used, (3) storm water, traffic issues etc are based on tax funded, Conclusion, A
"free" tax based leaf removal would tend to foster a cleaner city... The fee coutd easfly get out of
control. The best options is remove restrictions on open burning and replace with reasonable limits
and controls. Be specific for which department would be in charge of regulations.
IMPORTANT...ORGANIZE STAFF TO GIVE CLEAR DIRECTIONS AND LESSONS ON HOW TO
HAVE A SAFE AND CLEAN BURN. FROM A NATURALIST AND ENVIRONMENTAL POINT OF
VIEW A LONG TERM NATURAL DISPOSAL MAY BE THE LEAST COSTLY AND MOST
BENEFICIAL SOLUTION TO THE CITY. Also the current contractor is doing OK
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75 Not sure about answer to question about would I use if a Small fee. What is small? Would it go up
every year? I answered no because You did not give enough information. With regards to what
time of year I use it most frankly spring summer fail are ail about the same. less in the winter. You
did not design this survey correctly in my opinion. You need to have yard waste pick up at the curb
side at least four times a year. Not everyone has access to a truck to bring stuff to the center. This
system discriminates against the poor the elderly and those without means to get there.When we
first changed to the current system there was a promise to investigate curbside waste pick up. no
survey was ever sent by the city to gather information about the likelihood of people wanting it. In
my opinion you need curbside and the center.
76 No
77 Need yard waste bags or way to sweep leaves/yard waste to the curb for pickup. We have no way
to transport yard waste and o the facility
78 No
79 Many other cities have this service, but they offer curbside pickup occasionally. I used to use our
mini van until I got a buck. I see lots of people who need to use the service but struggle with the
issue. I am sure if ail home owners were assessed a small yearly fee this service could be
arranged. I also believe I would simply music leaves and other waste elsewhere if I had to pay. I
said rd consider using this service if there was a fee because i buy sop and mulch there. Drop off
needs to remain free.
80
81
82
83
84
85
86
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88
89
90
91
92
Questionable for political adds to be on site. Very well run. If it was made for fee, small drop offs
would be very costly.
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Quit the open burning period if you continue this service 11/6/20171:40 PM
like it the way it is only change they would take stumps 1116/20171:21 PM
I would like to see Jefferson City pick up yard waste from curbs. Our children live in kc and they 11/6/201712:51 PM
have that service.
the drop off area is dearly marked for brush, leaves, etc and always neat and clean as far as
compost sites go.
No
No
As an elderly person on a fixed income, I would prefer not to pay, but what am I supposed to do?
How will the city deal with people who dump their yard waste on others property to avoid the fee?
1 would like to request that the city purchase equipment that would vacuum up leaves raked to the
edge of our yards.Or pick up bags of leaves on the curb.
Would consider paying for curbside recycling for yard waste.
They should NOT be allowed to post any political signs
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Why is there no pickup service at certain times of year like a Christmas tree pickup in early Jan. or 11/6/201710:25 AM
a fallen leaves in the fall?
We have lived other places where you could blow your leaves into the street and the city had
trucks and equipment that would come and take them away. That was a great service!
93 why not roadside service for leaves and clippings ?city charges us for recyding when city makes 11/6/201710:00 AM
money on it and we have 1 less trash day pickup for more money.give value to what we pay for
services esp we older disabled lower income 1 person households
94 Would like once a year curbside pick up of brush.
95 Would like once a year curbside pick up of brush.
98
97
No
I have residential customers that I mow for in JC and don't understand why I should have to pay to
drop off their yard waste. They get upset when I add the drop off charge to their bill because they
are city residents. The facility doesn't have a fee schedule posted and only accepts cash.
98 This is a wonderful service! it makes my yard work so much easier. Thank you.
99 Accept root baps. Created major hassle for us.
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100 No, I have no other suggestions or comments.
101 No
102 This service isn't °frees' to city residents. It is funded through our tax dollars. So, we are already
paying a small fee.
103 I find their service to be limited and restrictive.
104 Where is the facility? What are the regulations? Why is this information not available? Why do a
electronic survey when everyone does not have access to a computer?
105. No
106 Home or curbside pickup would be a great benefit if only bimonthly or monthly.
107 Better hours or somehow available for us to drop off yard waste w/o need for staff there
108 Could we have a trash can just for yard waste(like our recyding can)? Thank ul
109 Nope
110 I am VERY pleased with the current services and location and would prefer that nothing changes.
111 No
112 - Advertise.! was unaware that you could purchase mulch from the facility.
113 No.
114 Very much appreciate the free compost provided by the current operator.
115 Streetside lead vacuuming! We lived in a municipality that had this and was a huge success.
Provide a schedule to residents in advance and make a couple of passes throughout the fall on
each city street.
116 Would appreciate being able to obtain free wood chips as previously available at Memorial
Park...do not have truck and cannot afford to pay for mulch.
117
118
119
120
121
122
123
124
125
126
No
No
No
feel if people are charged for this service they will just start dumping their yard waste illegally as
they were doing in Memorial Park for years.
None
Na
would be willing to pay extra fora curbside option. Having to load bags of yard waste into a small
car and make multiple trips across town is very inconvenient
Na
N/A
No
127 I would love to have a place to drop off rocks found in our yard. Some of them are quite big!
Perhaps other people could use them for landscaping.
128 Like the current services provided
129 I hope there will never be a charge. I feel we pay enough fees and taxes now to pay for this
service. Especially difficult for the elderly retired who are on a fixed income.
We would rather pay for a monthly service to pick up our yard waste since we don't have a truck to 11/5/2017 2:29 PM
haul it there. Or have the option to request a pickup for a small fee.
131 Is there anyway we can get curbside pickup? Most other towns have that Check Columbia.
130
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132 I HOPE THAT THE SERVICE REMAINS FREE. I THINK THAT THE CURRENT SET UP IS
REALLY GOOD.
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133 1 wish Jefferson City would have curb pick up fke so many other towns do.I wautd gladly pay to
have leaves picked up as 1 have to borrow a vehicle or make several trips in my small vehicle to
haul yard waste.Transportation of yard waste is hard for people who have one small vehicle.
134 I Uked the old location located more in the center of town only gripe I have maybe Hyde park near
animal shelter would be better
135 Need clear Information on exactly what the center will take!
136 Happy with things as they are.
137 No
138
139
140
141
Please keep no charge
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I am made to feel guilty until I prove my innocence: then sometimes am accepted only grudgingly. 11/5/20171:04 PM
There must continue to be a way for residents to dispose of tree trimmings. grass clippings, and 11/5/201712:48 PM
leaves. If there is a fee associated with the drop off. there is a good likelihood that you will see
illegal dumping of these materials.
Staff at the compost site Is rude, but I appreciate the city providing this service 11/51201712:41 PM
142 - - The city or Republic should offer yard waste pickup for people who don't have trucks. It would be 11151201712:17 PM
very much worthwhile to me if the fee were not outrageous.
__.. - - We already pay taxes, therefore, don't want to have to pay extra fees for using the yard waste
facility.
143
144 Would like to have curb side pickup for leaves.
145 Having a yard waste facility is one of the best services provided for by the city, especially if you
have no area that can be used for yard waste.
I don't think we need to spend any more money on yard waste recycling.
147 Continue being free to inside city people. Otherwise more bum piles will start, which are never
good with insk€iled people.
148 The current location will not accept plant roots that have been removed from containers. They said
is plugs up their equipment. So what are we to do with this yard waste? I recommend they provide
a drop off spot that will not be put through equipment that cannot handle this type of refuse. This
refuse could then be deposed of in a proper manner. Right now I know of no proper way to get rid
of this refuse so it will probable be discarded in a less than desirable manner..
149 It would be great if we could blower leaves out into the road in front of our house and have weave
collection once a year I think most people would pay for that
146
150
No
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151 Please do not start charging us a fee. Isn't the money they get from selling us back our yard waste 1115/201710:34 AM
as mulch or compost enough?
152 If there must be a fee it would be most convent to pay once a year. Like a permit.
153 ft would be nice to have big paper waste bags we could purchase and have a waste pickup in the
fanlike the spring, but just for yard waste.
I like the location and the staff has been friendly and helpful for me. I like the no fee for city
residents. They deserve to keep their contract. please renew it. Well run.
155 Do not street dean the same day of trash pick up. 1115/201710:14 AM
Because the current compost provider uses the materials in their business and therefore makes
money from those materials, I absolutely will NOT pay to use the compost facility. The city should
also be aware that if there is a charge involved, many city residents will most likely start (or
continue to) dump their yard waste in the city spiriways which will eventually cause problems with
drainage adl over the city. Residents are already required to pay for trash pickup so making
residents also pay for yard waste disposal would be very burdensome to many households that
are having difficulties getting by as it Is.
154
156
157
158
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159 No
160 No
161
162
163
164
Can I still put my leaves at the curb to be swept up?
Curbside yard waste pickup would be more convenient as myself and probably most residents of
jc don't have trucks.
Please keep it free 11/5/2017 8:31 AM
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Have used facility in the past. !t definitely provides a needed service for JC.
165 Are you considering yard waste pickup containers?
166 -Open it to county residents as well as city
167 The current facility only accepts unbagged clippings. ft would be ideal for me (no pickup truck) if
they would accept clippings brought to them in approved bags.
•168 -I don't think we should have to pay to get composite ewe load it ourselves.
169 Great
170 No
171 Need to add "unknown" to these answer options. But... free disposal during the fall and Spring is
optimal. You could charge a small fee in The summer and winter.
172
173
174
175
No
It might be an extra thing to manage, but I'm sure several residents would jump at the chance to
rent a small trailer to aid in hauling materials to the dump. I know that we always have to use our
minivan or borrow a neighbors truck so additional hauling options would be nice.
Do not relocate in the floodpiain.
No
176 No
177 I am fortunate that there are woods behind our house. I dispose of yard waste in the woods and
cover it up with leaves I've raked.
178 _ Green resident yard waste cans with bi-weeldy pickup alternating with recydables has worked in
other communities I have lived. 3 cans for each residence with a small fee for those that wish to
179
have them.
The free service is most important to me. Although I would prefer a more central location, this
location is still convenient and I have no signifccant concerns if they continued providing future
services.
180 No
181
182
183
184
185
186
187
188
189
190
Thx
No
- _ I would love to use the facility, but have no way of getting my yard waste there. if there was some
sort of pick up system that would be at little or no cost to me that would be great.
Sin in system to use the faulty could be more stream line. A sticker on the window would be
easier than constantly asldng your name and address.
Publicize this service more boadiy
No
No
would love curb site yard waste pick up!
No
The service is very much appreciated & necessary for the betterment of the city. Personnel are
exemplary.
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City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017
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191 -Pick up yard waste like they do in columbia.
192 No
193 N/a
194
Need yard waste pickup at the curb, small fee if using ok. Sagged and or 3 foot length bundles tied
would be ok if available.
195 It would be nice if there were a roadside pickup at the residential properly versus loading this trash
in our vehicles. Not everyone has access to a pickup truck.
198 There have been instances where city residents were charged to unload brush and such. There
are no posted policies for contractor rates, no toad sizes or frequency on visits. This confuses city
residents, as not all employees ask or recognize those contractors. I am not sure if charging a
small fee would solve this issue. Maybe a sticker on the vehicle, scanned & logged, limiting
residents to a certain number of visits. Or, moving the services to an unincorporated area, where
all yard waste dumping is allowed, and the city employees periodically prepares it for mulch or
compost.
197 T If you monopolize this like you do the trash system and leave us with a pay for service with no
options, there will be hell to pay. Ifs not the residents of Jefferson City's fault this city bleeds
money due to incompetence.
198 No
199 No
200 I have an empty woodiot, that I own, next door. I use it for yard waste and it's a good thing
because I generate an estimated ton of yard waste/ year.
- -Wasn`t aware county residents could use the City facility
Encourage residents to compost at home.
None
None
No further comment.
Use for grass clippings some, tree brush and leaves most. Use the facility mostly in the fall but do
use it year around.
Curbside pickup woutd be nice for those that don't have a way to haul yard waste.
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208 Curb pickup of yard waste in bags 11/4/2017 3:40 PM
No pull thru if u r pulling a trailer, and they won't take larger tree trucks. r 1114/2017 3:40 PM
209
210
211 Consider monthly curbside pickup, increasing to biweeldy during spring and fail. This could be an
optional addition to current trash and recycling pick up. Thanks!
212 Would love curbside pick up and would pay for the service
213 I think the current operator does a good job.
214 This one of the best perks in the city - we know other places that have no such options - with the
compost drop off there is no excuse for illegal dumping
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215 Get the trash companies to take yard waste 11/4/2017 3:10 PM
216 Remind the attendant that it is the people using the site that pay their wages and treat them with 11/4/2017 3:09 PM
respect
217 Keep it free!
218 Extend the bum period. Provide curbside pickup for yard waste and limbs.
219 No
220 Great faculty, keep up the good work.
221 No
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223
224
225
226
227
228
229
230
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p 11/4/2017 2:22 PM
No 11/4/2017 2:19 PM
I would like seasonal curbside pickup of yard waste. Example might be the first Friday of each
month being able to pile yard waste next to the curb to be picked up for the months of April
through November
1 would like seasonal curbside pickup of yard waste. Example might be the first Friday of each
month being able to pits yard waste next to the curb to be picked up for the months of April
through November
It is a helpful service. Reduces the need to bum brush.
We need a curbside yard waste pickup. Not everyone has a pickup truck. I would like a bin but I'm
okay with special bags (like the old trash bags).
If it ain't broke. don't fix it! In all seriousness, the site is in a good, central, location, and Is easy to
get in and out of. We actually live In the county, just outside of city limits, and do not mind paying a
few dollars to drop off seasonal yard waste.
1 didn't even know about this, but home pick up would be a nice option.
Curbside pickup would be very helpful and worth an extra fee.
231 No
232 Let's get rid of burning leaves and brush in the city. Not only is the smoke a nuisance -it is haamful
to breathe in, it gives many people including me headadres, it ruins many outings. fun in the yard,
or even the right to have one's home windows open -but it is also a waste of natural resources -
with curbside pick up of leaves. those leaves could be turned into leaf mulch, which is far superior
for gardening than wood mulch. Moreover, if people let a lot of their leaves on the ground, they
would be providing habitat for overwintering butterflies and moths -some as adults, others as
pupae.
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233 1 mostly use the facility to get compost for the garden. 11/4/2017 1:33 PM
234 No 11/4/20171:25 PM
235 Charge a fair user fee based on the amount being dropped off so that everyone doesn't have to 11/4/20171:19 PM
pay for it
236 1 would like to see pidwp at curb. I would be happy to at a fee for this service
237 Thanks for providing this service!
238 Multiple locations would be good
239 ._y Curbside pickup would be nice.
240 - No 11/4/201712:10 PM
241 - _-- Allow the residents of the city to bum their yard waste like it use to be some people elderly. people 11/4/2017 12:01 PM
without transportation like a truck, or those that don't have the money to pay someone to maintain
their lawn like most people should be able to dispose without going to this location!
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242
No
243 Curb pick up would be welcome
244 They do a great job and offer an excellent service
245 I find the facility convenient and easy to use.
246 Would be more convent to pick curbside
247 It would be preferable and convenient If the city would pick up the yard waste from the streets In
the middle of November tike Is done for trash pickup In the spring.
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248 If I knew more about the option of using the center I might use it. We live just outside of city limits
in a subdivision
249 Have a way to dispose of mulch.
250 No
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252
253
254
255
256
257
No
We would like the city or trash company to pick up yard waste. In many towns residents are
provided a bin for yard waste which is picked up with trash and recycling.
The facility is just fine, no need to fix what is not broken.
A great resource for keeping the property clean of leaves, clippings, and limb's.
Offer a regular pick up service similar to trash pick up
Please expand the bum season to April 1st. Thank you
Please consider curbside pickup using the brown bags for convenience. We would be willing to
pay a small fee for this versus paying a small fee for the drop off site.
258 No
259 Weeidy Curbside pickup, like City of Fulton
260 Is Jefferson city considering curb side pick up for yard waste?
261 I think there should be curb side yard waste pickup
262 1 do wish they had a larger area for dumping grass. They have a large area for dumping limbs but
often have to wait to dump grass. Since I bag two acres, I have a lot of grass to dump.
263 For item #8 above you might have other answers besides Yes and No. For example, Maybe could
be an answer. It might depend on how much you charge. How much is a small fee? And, why
would you charge? What would the money be used for? Also, I might not use it as much if there is
a fee. I'm not sure how the system works. Where does all that material go? What happens to it? Do
they make it into products that can be sold? I REALLY Ike being able to take the yard waste to a
collection site. !like using the mulch from the mulch site across the river. I feel like there is some
sort of symbiotic relationship between or among the entities involved. There is a LOT of yard
waste to deal with. Is it being used effectively and efficiently? Is the system we good for the earth?
Thank you very much for letting us do this survey and make comments.
264 Many cities pick up yard waste along with regular bash— they just require the use of special yard
waste bags (fora charge). I would prefer that, even at a cost, then having to drive waste to this
facility.
265 It works well currently
266 If you charge, we will bum or load up the run off areas with leaves
267 Not at this time
268 Not at this time
269
270
271
Please keep the facility open
Have facilities on east side.
Would be nice if they accepted trash In paper yard waste bags. Better yet, it would be nice if JC
had curb side pick up for yard waste (we moved here from Overland Park, KS and they have a
very efficient process). It would eliminate annual open burning which is a danger to residential
areas.
272 Reinstate trash burning
273 I think 1 would like to see it closer to the middle of town.
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274 Other cities instruct residents to get their leaves to the street and then they are picked up by the
proper the waste company about 3 times during the fall. It is greatill
275 No
276 I am two house out of city limits and not allowed to use it without a fee. But I'm charged 3 times
more for sewer rate the city slickers. Take your yard waste and shuff it
277 Add addWonal drop off locations on both sides of town.
278 Very important service.
279 its a very important service to help keep the city safe and dean.
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280 None
281 Yard waste pickup at the curb using the mini front loader model.
282 Nice to have a Yard Waste Compost. We live West End. Edgewood was just loser. Maybe
second location?
283 Can we please stop allowing people to bum yard waste in the city? The houses are too close
together and the smell and smoke from burning affects people with breathing issues. It stinks.
284 No
285 Not at this time
286 No
287 Residents should be free or no fee, contractors and lawn care spedalists should be charged a
higher fee. It will be passed on to the consumer but that is okay
288
I like having the option of taking yard waste to a facility here in town. I had planned to bring some
tree branches there this year.
289 I like having the option of taking yard waste to a facility here in town. I had planned to bring some 11/3/2017 4:19 PM
tree branches there this year.
Would love the trash company to have a yard waste pick up. As going to drop off can be a hassle.
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290
291
No
292 Keep up the good work!! This keeps same people from burning yard waste, which should be illegal
in the city.
293 I'm interested in a curbside yard waste service.1 don't own a truck to haul away my yard waste But
1 do own a lot of trees. Even if only offered a couple of times a year, curbside pickup would be a
fantastic option.
294 - —_--- Yard waste pick up service a little more often (monthly?) would be AWESOME. Thanks.
295 Leave as is
296 I think we need receptacles where there is yard waste pickup in addition to trash and recycle
297 Not at this time
298
299
300
301
302
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None
A once per year curbside leaf pickup service would be most excellent, espedatly for people that
don't have access to pickup trucks.
Since 1 live in a townhouse, don't have means to haul yard waste to a site. have a small yard that
collects leaves from surrounding trees, and several flower gardens ,it would be nice to have some
kind of system for yard waste pidwp. I have seen such methods as a bag system where one can
buy large, heavy bags labeled for yard waste from the city or a city authorized retailer to be picked
up at the curb on designated intervals by the city or an authorized contractor.
Please keep this service!
It's hard to get there when don't have a truck or trailer
303 I would B1ke to see the dates for burning to be extended. That are at the most inconvenient times
possible. They end too early in the spring, and start too late in the fail.
30 .._...
4 ___ .--Do not need have a gully to use
305 Do not make city residents pay to use this facility. This facility (or any other yard waste facility)
should be a benefit to residents of the city.
306 I like the opportunity to get compost for free. The compost is fairly good; it could be turned more 11/3/2017 3:03 PM
often. But, It Is much better since a move to the current location.
307 I don't use the service because I dodn't know about the service. Now thst I know, I will use this
service.
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308 The grass/leaves drop off area needs to be expanded. During the fall season it tends to backup
badly. Sometimes the wait (weekends) is as long as 30 minutes or more. In some ways the old
quarry location (except for the hill and twisting road) was better since there was more room to wait,
maneuver and drop off.
309 My only concern about the current location is when I turn onto the street, there are a lot of children 11/312017 2:37 PM
playing about.! think there may need to be more signage to protect the neighborhood children.
I would like curbside yard waste recycling.
Since I have never had to use this feature I cannot speak or voice any opinion!
Free is GOOD. We have a large yard. The yard waste facility is important to us
313 I think we should propose a curb side service for a monthly fee. I think people would pay for this
service. Very difficult to maintain established neighborhoods in this area if you do not own a truck.
310
311
312
314 We really like the fadlity and the location. Please keep it
315 _ - Easy in easy out business
316 N/a
317 Take branches larger than 4"
318 I just moved to Jefferson City and am not really aware of this facility and what I can drop off there.
319 I think we should be able to blow or rake our leaves into the street and have the city pick them up
at no cost to the property owner.
320 If charge a fee, must be nominal or I will not continue to use this service.
321 No
322 _ I was not aware of this facility. Maybe you should find a way to inform residents of it when they
move to town.
It is okay for those who have a way to get disposal matter to the site.
323
324 parks has made much more since the tax changed. and this is a good use of parks money
325 it is a little difficult to get into their parldng lot when there are several other cars waiting. I am not
sure how it could be stream lined better; but it would make it easier on those busy weekends. I like
being able to drop off on Saturday and Sunday because that is when 1 do my yard work. I would
not be able to utilize it if that wasn't their hours of operation.
326 One or two days a month during the non bum period when curbside limb grinding/pickup could be
scheduled. Persons needing the service could call In and be pieced on a list by area.
327 Any way we can have this included in curb -side pickup at least a couple times a year?
328 No
329 This is a great service! Without it I believe there would be much more open burning taking place.
Please keep this service available. Thank youll
330 Burning should be allowed in summer instead of winter when trash won't dry out and burning
weather conditions are at their worst. Or allow burning year around so one can use best judgment
to minimize bother to neighbors
331 Curbside leaf and branch pick-up shoud be considered on some frequency (twice a month?)
especially in the prime leaf dropping months (Nov -Dec) A branch pick-up should be considered
after major storms or high winds.
332 Needs directions couple of signs would help
333 I don't know much about the yard waste facility. If I knew more, I might use it.
334 consider curbside pickup of grass clippings
335 longer hours if possible
336 A fee makes some sense in that it would be a "use tax". and I would pay it only because I can not
bum. However. I think it might discourage facility use which is not what we want. We want more
waste recycling and appropriate disposal of unwanted yard waste.
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337
Nobw
338 I like the current compost and waste system just as it Is. Staff Is very friendly. even calling me by
name. That might be because I use it so much.
339 City wide curve side yard west pickup. If curve side service was available would be willing to pay
extra.
340
341
342
Should be free for business people too... It's corning from tax payers. Columbia anyone can dump
whole trees if they want. All free.
Very nice people
Some cities provide curbside pick up of leaves. Has this been considered here?
343 I didn't know this service was available and I'm glad I received this postcard. I will definitely use
this service in the near future! Thanks)
344
345
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347
348
349
350
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352
353
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Don't change anything if you don't have to. Good operation. 1112/2017 7:33 PM
No
Would to know where they are
Some curb side pick up would be great and probably more used by the citizens.
No changes recommended to current yard waste disposal. 11/2/2017 6:51 PM
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Being able to drop off till dark, especially in summer would be fantastic) And later hours in the fail 11/2/2017 5:47 PM
when the leaves come down. Not all of us are retired and can go during the week, many if us work
normal day jobs before we can get to doing our yards! Another free facl ty closer to the memorial
park would be great! You could have yard debris grinded and then put in piles for residents to take
to compost or mulch with! You could sell it as an environmental cycle of sustainability for the city
and residents. Thanks for asking.
•
am happy with the service as it is.
My neighbors use the site.
No
354 - .Offer yard waste pickup. I don't have a truck to take waste to the collection location.
355 We are happy to have the dumping site. Very friendly staff.
356 I appreciate the service a lot rm glad that the city offers the service.
357
358
359
360
361
362
doesn't have a pick up truck to dump the stuff.
363 We do not use the facility, but also do not think the city should charge a fee for usage. It is a
benefit for all residents. including those who do not use it We pay taxes for the city to provide
good services.
364 No
365 No
I would like curbside service
Put one on the east end
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Wish we could have leaves picked up during fall. Have a hard time getting them to the yard waste.
Like every other thingl
You asked if I would pay to use it I said yes. But what other choice would I have?
The city needs curbside pick up. There should be yard waste pick up once a month. Everybody
366 The staff is always friendly and helpful. It's convenient
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367 It's a great place, I wish the his of operation were easy to find online. 11/2/2017 4:19 PM
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368 We should be allowed to bum yard waste ALL YEAR. N you are going to ban burning. then let's
ban fireplace burning. What's the difference? Our city officials are rather stupid.
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369 No
370 No
371 No not at this time
372 _ - Why would a few be charged for yard waste? The trees and branches are ground up and sold by
the facility
373
374
•
No
I don't think there should be a fee. When Twehous ran it, you could go get compost/mulch for free.
Scheperle charges. so he is making money on free waste. If he can't sell it on site. I'm sure it is
what he uses for his landscape business customers. He is making a profit over and above ... and I
think that is double dipping the City taxpayers.
375 See my letter to N -T dated 1 Nov. 17. Expand leave pickup from streets.
376 curbside yard waste pickup would be better.
377
If the facility were to have a STOP drive -by stand to check users' city addresses, it would save
staff multiple trips to dump site. Facility serves my purpose well. Thanks for asking.
378 I live in a 44 -unit condo complex in the city limits of Jefferson. Our Iawncare associate is not
allowed to drop off the tree/bush clippings from our yards. WHY?
379 Would like curbside service
380 --_ We are an older couple and have no way to transport the yard waste across town. So, we arrange
for someone ease to haul it to the country for us. We would willingly pay a fee if the City would
provide yard waste pickup services more often than once a year.
381
382
383
384
385
386
387
388
389
If you are going to charge a small fee, you should provide a curbside container and have your
contractor pick it up (say, once a month) at residences in addition to providing the current drop off
location. People will want value for the extra fee.
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It would be great if the city had trucks with vacuum hoses that could pick up leaves at the curbs.
University City does this, it would be a great service to the community!
get the county involved and add more locations or other resources
BM is very friendly and pleasant. Greats the customers with a smile. He remembers my name and
address. I said yes on small fee but ! would prefer no fee. I take a lot of yard waste all year long.
have leaves, grass, flowers, bushes, and limbs so it would be costly for me.
Yard waste drop off should continue to be a free service. If not, grass, leaves and sticks could be
dumped in places that would eventually clog stoma drains or pollute stream% possibly costing
more to dean up than the drop off would cost.
. Relocate it to an area near the Greenway parking lot on Edgewoad. More centralized and not in
residential areas.
nothing
Because I am a small woman and do not have a pickup I cannot take my yard waste to the drop
off s'rte.Not everyone has a pickup. Would like to pay extra to the trash haulers and have them pick
up 1 time a month
Thanks
390 They always run out of free compost. Also compost is of poor quality. Has too much wood in it For
the amount of money City pays. they should speed up composting by watering piles.
391 Do a curbside pick up a couple of times a year to help those who cannot transport their yard
waste. I see plenty of City truck cruising around at all hours of the day or staff leaning on the truck
chit chatting, surely they could find time to pick up yard waste and haul it to the site for folks.
Billy needs a raise.
392
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393 The staff is friendly and helpful. BW always greets people and makes you feel welcome. The area 10/16/2017 6:53 PM
is kept clean and in order. It is a great service for Jefferson City.
394 No
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395 I think it Is unfair and perhaps illegal discrimination that this service is free to city residents who
transport the yard waste in their personal vehicle, but a fee is charged if I make arrangements for
someone else to transport the same material from my yard. People who are aged or disabled have
to pay twice. First to transport the material and then to dump the material.l don't mind paying for
the former since a service has been provided. However, why should the aged and disabled, or just
those who do not own a vehicle, be charged for what is free for other residents. The yard waste
was generated from a city residence; it belongs to me, a resident of Jeff City, not to the company
that transported it. Provision needs to be made to stop this discriminatory practice. Perhaps a form
could be developed that a resident could sign attesting that the yard waste originated at a certain
address within the city limits and the name of the company or individual hired to transport it Right
now the program only serves those who are physically able of loading the yard waste into a
vehicle and personally transporting it to the yard waste facility. Please have the city attorney look
at whether the current charge that is assessed only on certain incapacitated city residents violates
the Americans with Disabilities Act.
396
Place to dispose of bags or boxes used to transport waste.
•
397 This facility is much better than the previous one. Id's easy in and easy out. The staff is always
friendly and helpful.
398 No change. They are doing a great service for Jeff City, plus we have access to free compost.
Free mulch would be nice
399
400
401
Since yard waste burning is restricted to late fall and winter months it would be nice if yard waste
pickup could be apart of regular trash and recycle pickups.
Very friendly place Tom even calls you by name away from site.
VERY IMPORTANT TO OFFER TO THE RESIDENTS SINCE THERE IS NO OTHER PLACE TO
DISCARD LEAVES/GRASS CLIPPINGS/MISC TREE DEBRIS. IF THE CITY WOULD GET RID
OF THIS SERVICE, THEN THEY WOULD HAVE TO PROVIDE SOME SORT OF PICKUP FOR
CITY RESIDENTS. WHAT WOULD WE DO WITH ALL THE LEAVES/DEBRIS? I LIVE IN A
NEIGHBORHOOD WITH LOTS OF TREES AND DONT BURN BUT WILL HAVE TO RESORT
TO BURNING IF THIS SERVICE IS TAKEN AWAY
402 Bill is very friendly and helpful.
StnveyMonkey
10/12/2017 10:33 PM
•
10/11/2017 823 PM
1019/2017 3:24 PM
10/8/2017 9:38 PM
1015/201711:21 AM
10/5/2017 729 AM
10/4/2017 323 PM
10/1/2017 9:14 PM
403 At home pickup would be convenient even if It was only for spec lc materials (i.e. Leaves, sticks,
etc.). More yard waste locations would be nice too.
404
No
405 Needs to be free to discourage, illegal dumping and burning. The more centrally located the better
this facility is In an acceptable location. Staff Is friendly but a little 'control ling" with some rules.
406 No
407 - _ _ _ Unfortunately if you add a small fee people are more likely to dump in streams and streets
408— - ---- Please consider a pickup service for yard waste.
-
409 -- -- This is a great service for residents
410 1 was helped to unload -I am old
411 Really love the location, the employees are VERY helpful, GREAT LOCATION!!!! AND FOLKS
THAT WORK THERE :)
9/30/2017 6:51 AM
9/29/201710:42 PM
9/29/2017 7:25 AM
9/28/2017 5:24 AM
9/27/2017 11:19 AM
9/26/2017 4:00 PM
9/26/2017 3:39 PM
9/26/20171:52 PM
412 This is a good service for the city to provide to residents. It enables dtizens to dispose of yard
waste at no cost. If the city begins to charge to use the facility, it may cause residents to just dump
their yard waste in the nearest woods or spillway. That could cause issues with drainage and
unsightly areas around town. Residents were already forced to pay for trash pickup, please don't
make us pay for taking our yard waste for disposaUrecyding.
413 This is a nice service don't mess with it
414 They're always very helpful and nice there.
415 please have vendor announce open hours on their phone message system when no one is
available to answer
416 better location friendlier employees
15 / 16
9/26/2017 11:47 AM
9/26/2017 6:31 AM
9/25/2017 6:32 PM
9/25/2017 3:41 PM
9/25/2017 2:48 PM
9/25/2017 1:12 PM
City of Jefferson Yard Waste Drop Off and Compost Facility Survey 2017
417
418
Extended hours. The current hours make it difctdt to get items dropped off.
Needs to have later weekday evening hours like it used to be off of Edgewood. There is not
enough time to get off work. cut grass and drop off the clippings. ' -- V - - — - --- --
419 As a general rule the employees are friendly, helpful and nice. They do have one employee and I 9/24/2017 11:38 AM
wish I had written down his name that Is extremely rude and complains about how you dump your
limbs in the spot
420 Should ask if the respondent is a city resident or not. I am.
421 -+ _ Do not wish to pay if the contractor will continue to be able to sell the chips and mulch.
SurveyMonkey
9/25/2017 8:42 AM
9/25/2017 8:42 AM
9/23/2017 8:02 AM
9/22/2017 3:11 PM —�
422 I think that it is a great service. I have taken brush. grass. and many leaves to the facility. The staff 9/22/2017 3:08 PM
is friendly and the hours are good. Keep it up. -
16116
TEMPORARY SCHEDULE:
SATURDAY & SUNDAY 8:OOAM - 12:OOPM
NOVEMBER 4, 5, 11, 12, 18, 19, 25, 26
DECEMBER 2, 3, 9, 10, 16, 17, 23, 30
JANUARY 6 & 7
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo.orq
Date: November 6, 2023
To:
From: Britt E. Smith, P.E.
Public Work and Planning Committee
Subject: Proposed Parking Rate Increase and Operational Modification
Staff is requesting the committee's concurrence with the proposed parking rate increase
for FY2024, and possibly beyond, as well as operational changes which would move
our monthly permits to a digital environment.
As previously discussed, the parking rate for the division have not been changed since
2005. At this time, it is difficult to know what the changes to the parking rates will be
required to support the future improvement needed for our parking customers.
However, we believe the need for additional revenue will be much higher than what is
currently being charged. Instituting a large change in fees in a single year is difficult for
customers budgets. As a result, staff believes it is prudent to begin smaller increases
now to begin working toward the increases needed to support the future development
needs of the city.
With this memo staff is recommend increasing rates such that we could expect an
approximate increase in revenue of 10% in the current fiscal year. The proposed fees
and fines rates are outline on the attachment.
Additionally, our current garage management system is outdated and the computer
operating system is no longer supported. Upgrading the current system would cost
between $50,000 and $75,000 in software and hardware upgrades. These upgrades
would mostly not be useable in any new garage configuration. Given the cost, we do not
believe this expense is justifiable.
In looking for alternatives, we found our existing parking enforcement vendor has a
digital product which would allow us to continue to manage the garage for both hourly
and monthly customers using their license plate as a digital permit. Additionally, our
surface lots customers would also be transition to this system and we would eliminate
the hang tags currently used. With this system we would need to move to using license
plate readers (LPR) to our enforcement vehicles.
We are still gathering budget cost for this transition but at this time estimate the cost to
be in the range of $80,000 to $120,000 with the majority of this cost being in the LPR
technology. However, all these technologies would be used for our entire parking
system.
Additionally, with digital permits, there would be a $4 per month fee to the vendor to
manage the permits. However, the vendor would provide all billing services, thereby
removing this workload from our finance department. Customers would be able to apply
for permits 24 hours a day through an online portal and could sent up reoccurring
payments. This $4 charge could be absorbed in the rate however, staff would
recommend an additional increase over and above what is included in the attached to
cover this fee.
Staff is happy to provide additional information and answer any questions.
cc: Matt Morasch, P.E.
Parking Rate Proposed Increase
Initial Rate Increase Percent
10.0% First TWO years
7.0% next each for the next 5 years
Lot #1
Lot #2
Location
200 Jefferson St. - Uncovered
1 2 3 4 5 6 7
Current(2005) 2024 2025 2026 2027 2028 2029 2030
$70 $90 $97 $104 $111 5119 $127 $136
$80 $100 $108 $116 5124 $133 5142 $152
$70 $77 $84 $90 $96 $103 $110 S118
$30 $33 $36 $39 $42 $45 $48 $51
$30 $33 $36 $39 $42 $45 $48 551
$60 $66 $72 $77 $82 $88 $94 5101
$60 $66 $72 $77 $82 $88 $94 5101
$40 $44 $48 $51 $55 $59 $63 $67
$30 $33 $36 $39 $42 $45 $48 $51
$30 $33 $36 $39 $42 $45 $48 $51
$40 $44 $48 $51 $55 $59 $63 $67
$24 $26 $28 $30 $32 $34 $36 $39
$30 $33 $36 $39 $42 $45 $48 $51
$40 $44 $48 $51 $55 $59 $63 $67
$25 $28 $31 $33 $35 $37 $40 $43
$10 $11 $12 $13 514 $15 $16 $17
$70 $77 $84 $90 $96 $103 $110 $118
$40 $44 $48 $51 $55 $59 $63 $67
200 Jefferson St. - Covered
200 E. Commercial Way
400 East Capitol Avenue
Lot #5
Lot #6
400 East High Street
300 Jefferson Street
Lot #8
Lot #11
300 Monroe Street
Lot #12
300 Monroe Street
Lot #15
300 Adams Street
Lot #16
400 East High Street
Lot #22
100 East McCarty Street
Lot #24
400 Adams Street
Lot #25
100 W. Miller Street
Lot #26
400 Broadway Street
Lot #27
Lot #31
Main Garage
Monthly
Garage Hourly
On Street Meters
Parking Offence
300 E. Miller St.
Madison & Ashley Streets
200 Madison St. - Covered
200 Madison St. - Uncovered
First 2 Hours
Hours 3-7
Max Daily
Parking Meter Per Hour
Construction Parking Bag
$0.50
$1.00
$6.00
$1.00
$0.50
$0.25
$6.00
50.60
$1.25
$7.45
51.00
$0.75
$0.35
$7.00
$0.60
$1.25
$7.45
$1.00
$0.75
$0.35
$7.00
$0.60
$1.25
$7.45
$1.00
$0.75
$0.35
$7.00
$0.75
$1.50
59.00
$1.25
$0.85
$0.40
$9.00
$0.75
$1.50
$9.00
51.25
$0.85
$0.40
$9.00
$0.75
$1.50
$9.00
$1.25
$0.85
$0.40
$9.00
$0.75
$1.50
$9.00
$1.25
$0.85
$0.40
$9.00
Blocking sidewalk/alley
Double parking
Unauthorized vehicle
Expired meter
Expired meter (10 -hour meter) Ten times the hourly
rate plus $20.00
High Meter Rate
Medium Meter Rate
Low Meter Rate
Overtime parking (first offense
during day)
Overtime parking (second offense
during day)
Overtime parking (third and
subsequent offenses during day)
Ten-minute parking
Ninety -minute parking (first
offense during day)
$62 $68 $74 $79 $85 $91 $97 $104
$48 $53 $58 $62 $66 $71 $76 $81
$48 $53 558 $62 $66 $71 $76 $81
$5 $6 $7 $7 $7 $7 $7 $7
$30.00 $30.00 $30.00 $30.00 $32.50 $32.50 $32.50 $32.50
$25.00 $27.50 $27.50 $27.50 $28.50 $28.50 $28.50 $28.50
$22.50 $23.50 $23.50 $23.50 $24.00 $24.00 $24.00 $24.00
$7 58 $9 $10 $11 $12 $13 $14
$12 513 $14 515 $16 517 518 $19
$25 $28 $31 $33 $35 537 $40 $43
$12 $13 $14 $15 $16 $17 518 $19
510 $11 $12 $13 $14 $15 $16 $17
Ninety -minute parking (second $20 $22 $24 $26 $28 $30 $32 534
offense during day)
Parking Rate Proposed Increase
Initial Rate Increase Percent 10.0% First TWO years
7.0% next each for the next 5 years
Location
Ninety -minute parking (third and
subsequent offenses during day)
Current (2005)
1 2 3 4 5
6 7
2024 2025 2026 2027 2028 2029
2030
$25 $28 $31 $33 $35 $37 $40 $43
One -hour parking $12 $13 $14 $15 $16 $17 $18 $19
Two-hour parking $12 $13 $14 $15 $16 $17 $18 $19
Three-hour parking $10 $11 $12 $13 $14 $15 $16 $17
Four-hour parking $12 $13 $14 $15 $16 $17 $18 $19
Loading zone $27 $30 $33 $35 $37 $40 $43 $46
Parking in bus stop $50 $55 $60 $64 $68 $73 $78 $83
Sanitary and Storm Sewer Replacement by Trenchless
Methods
Install liner that has more cured strength than Clay or
Truss pipe
Services reestablished from within pipeline.
Sanitary sewer takes approximately 4 hours to cure
11/9/2023
Previous Sanitary Sewer
Cured -In -Place Pipe replacements
2005
Construction
Cost of sewers replaced
Project Name
Length of Pipeline
Replaced (miles)
Lateral
sealed
(each)
Manhole Rehab
(each)
Basin 3
Basin 17
Basin 16
2009
2010
2011 Sewer Rehab 2012
Basin 12
2015
$ 783,000
$1,550,000
$1,484,000
2.8
6.2
12.2
$ 969,000 4.6
$1,094,000
6.4
155
Basin 13 2018 $2,274,000 10.7 628
2019 CIPP
TOTAL
2020
$1,527,000
6.5
263
$9,681,000 49.4 1046
327
Engineering and inspection by City forces.
36,000 ft (166 pipes)
Scope of this project:
Sanitary and Storm Sewer are bid together to attempt economy -of -
scale.
Will also have flexibility to award multiple contracts.
Stormsewer
Description:
Estimate of Cost: $1.5M -$1.8M
Source of Funds:
Wastewater Loan 2023
2,500 ft (24 pipes)
$400K -$500K
Sales Tax
Customer/Public Precautions
• Customers notified by doorhanger 48 hours prior to work
- Asked to limit water use for a period of hours. (restroom usage fine, please refrain
from running washing machines and dishwashers, etc.)
- Contacts for questions.
• We issue press releases weekly to cover the streets where work is
conducted.
• Inspection and Coordination by Wastewater Utility.
Proposed Schedule
Bids Received: 01/23/24
Contract(s) First Read: 02/5/24
Contract(s) Final Read: 02/20/24
Construction for approximately one calendar year.
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410 FT BRIDGE
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80 FT BRIDGE WITH BOX CULVERT
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JEFFERSON CITY. MISSOURI
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REMOVE EXISTING BRIDGE
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JEFFERSON CITY. MISSOURI
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www jeffersoncitymo.gov
Date: November 6, 2023
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer
Subject: Schedule for City/County Cooperative Projects
As requested staff is presenting a schedule for the currently proposed Sales Tax H City/County
projects.
Capital Area Rail Terminal (CART)
This project is anticipated to be complete by the first of December and could receive its first rail cars in
March of 2024.
Monroe Street (Highway 50/63 through the Dunklin intersection)
Plans for this project are at the 50% mark. After exploring costs of the design and ultimate cost of
retaining walls with our selected consultant it was determined that the costs would far exceed the
budget and therefore alternate solutions are being perused. It is anticipated that this project will be bid
in the spring of 2024 with construction completed by the end of 2024.
Wildwood Drive Extension (W. Edgewood Drive to Rockridge Road)
The redesign of this project is underway which includes modifications to the typical section through the
removal of the curb and gutter, the redesign of the crossing of Wears Creek which may result in
construction of a bridge in the place of an arch structure, and the redesign of the roundabout at
Rockridge Road. Negotiations are underway with a potential developer to coordinate access to
necessary fill material, the extension of the sewer main, and the dedication of right of way or easement
for a greenway trail. It is anticipated that the project would be ready to bid in the summer of 2024 with
the construction completion coming in 2025.
High Street Viaduct
A public meeting will be held on November 7, 2023. The next step will be to select a preferred
alternative and begin searching/applying for funding opportunities. There is no set timeframe regarding
the search for funding.
Stadium and Satinwood
A number of alternatives have been created for this intersection. Traffic counts have been taken and
are awaiting analysis. We look to hold a meeting with the citizens on Brandy Lane at the end of the
U:\PublicWorksEngineering\dbange\PUBLIC WORKS & PLANNING12023111-20231City County Projects.docx
Memorandum 2
month and hold a general public meeting in December. We would intend to settle of a preferred
alternative in early 2024 and look for project to be reach construction in summer of 2026
Madison Street (South of Dunklin Street to Highway 54)
A concept was presented to the PW&P Committee last month. We would look to hold public meetings
to gather input in early 2024. The concept would be refined following the public input. Design on the
project could begin in 2025 with construction beginning in 2027.
The schedule of the latter two projects are dependent on availability of design time but more so on the
cash flow within the sales tax.
If you have any questions or concerns I can be reached at 634-6433.
U:1Public Works\Engineeringldbange1PUBLIC WORKS & PLANNING12023111-20231City County Projects.docx
DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES
MEMORANDUM
TO: Public Works & Planning Committee
THROUGH: Clint Smith, Planning & Protective Services Director
FROM: Rachel Senzee, Neighborhood Services Supervisor
DATE: November 3, 2023
RE: Neighborhood Services Grants Status Report
Due to the increased amount of federal funding, Neighborhood Services will maintain a
standing agenda item to update Council and the Public. The status report will include
current projects and subgrant information, pending application statuses, and upcoming
funding opportunities. Informational links will also be provided, when available.
The intent of the grant status report is to:
1. Update the Public about funding opportunities
2. Give Council the information necessary to provide their respective constituency
3. Provide information to support budgetary decisions
Committee Request: None — information only.
For questions or comments, please contact Rachel Senzee at
rsenzee@jeffersoncitymo.gov or 573-634-6305.
Neighborhood Services Grants Update
Public Works & Planning — November 9, 2023
Current Project Status:
Community Development Block Grant (CDBG) — Entitlement Funds — PY2023 $290,506
Current Timeline:
• Spend funds by December 31, 2023
• Projects include:
o Down Payment Assistance (met goal)
• 2023 — provided 10 homebuyers with down payment assistance
o Emergency Home Repair
• Currently working with two homeowners
• Sewer lateral replacement
• Porch replacement
o Voluntary Demolitions
■ 1320 E Miller— Habitat for Humanity
■ Old Animal Shelter (57,000)
• Analysis of Impediments of Fair Housing Choice plan is required to be updated every five
years.
o Working with consultants — RKG — Draft is 95% completed
• Grant Acceptance FY 2023 $268,051 for 2024 programs
• Consolidated Plan (2024-2029)
o Staff are working on the draft plan
o Next steps: 30 -day public comment period for draft plan
CDBG-CARES (CV) — Childcare Facility Grants - $413,435
Current Timeline:
• Funds need to be spent by December 31, 2023
• $330,748 has been subgranted to 11 childcare facilities for: childcare subsidies,
overhead costs, or small construction projects to prepare, prevent, or respond to
COVID-19
• Early Explores — 211 Oscar Drive
o Building expansion project
o Received Authority to Use Grant Funds (AUGF)/Notice to Proceed
o Working with Early Explorers on procurement for their project
• FYI
o COVID Stats: Out of 32 licensed daycare facilities in Jefferson City, 23 temporarily
or permanently closed during the pandemic.
o Grants for Childcare Facilities
■ DESE Office of Childhood Grants
CDBG-Disaster Recovery (DR) — Housing Recovery Activities $7,309,300
• Multi -Family
o Multi -Family w/LIHTC
• Public Hearings were held by MHDC November 1-2
• LIHTC recipients are announced by MHDC Commission in December 2023
• Housing Counseling
o Recipients of homeowner program funds are required to take HUD certified
housing counseling. Impacted CDBG-DR programs include down payment
assistance for single-family new construction program funds.
o Preparing Request for Quotes for housing counseling - public service program
funds
Historic Preservation Fund (HPF)
Paul Bruhn Revitalization Grant - $675,000
• Six applications were funded:
o 109-111 Madison Street
o 113-115 Madison Street
o 114-122 E Dunklin
o 114-A High Street
o 206-210 E High Street
o 300 E High Street
• Next steps include:
o Have applicants begin professional design and get National Parks Service
approval based off Secretary of Interior's Standards.
o Environmental Reviews are complete for all properties except 206-210
and 300 E High Street
• 206-210 E High Street needs to satisfy structural issues before
conservation easement can be executed and federal funds can be
accessed. Building was declared dangerous on September 12.
Applicants have been given a December 31, 2023 deadline to
begin privately funded stabilization work.
o Conservation Easements — site visits completed
• Grant must be completed by September 30, 2024
Design Guidelines - $50,000
• How-to guide for historic preservation, rehabilitation, new construction in
historic districts, etc.
• Draft design guidelines — 70% completed
o Staff are currently reviewing
West Main Phase II Architectural Survey - $23,000
• Lower Jefferson subdivision (West Main)
• SHPO is requesting further information; may require a grant extension
State CDBG-CV Cole County EMS - $2,000,000
• Building an EMS facility on the corner of Adams and E. McCarty
o Construction continues at the site
• City is lead applicant
State CDBG-CV - $689,760
• Compass Health Planning - $100,000
o Market analysis focused on special needs and vulnerable populations
• Transformational Housing - $544,000
o Rehabilitate 101 Jackson into transitional housing
o State is currently reviewing environmental and will issue 15 day public comment
period before issuing AUGF
• Administration - $45,760 (staff time)
Department of Economic Development — American Rescue Plan Act Programs
Community Revitalization Grant Program - $2,113,169
o MSP Demo and rehab of historic structures
o Participating in administrative kick-off meetings and reporting portal setup
• Local Tourism Asset Development Grant - $2,144,125
o Working on scope amendment to shift funds to the Conference Center project
o Funds will contribute to new parking structure
Mid -MO Solid Waste Management District Grants
• Received $25,000 to repair and paint 3 glass recycling bins; $8,334 match out of already
existing glass recycling budget.
o Contracted to Xtreme Body and Paint ($18,500)
• Remaining funds will be used to buy Ripple purple paint and support
educational outreach
• Save -A -Lot bin is currently in the shop
• Local schools will participate in educational art campaign to design the
wrap that will be on the Ripple Bins.
• Currently working with MMSWMD and Cole County to subsidize Household Hazardous
Waste program. City currently budgets $19,000 with Cole County contributing $5,500.
Pending Applications:
Energy Efficiency and Conservation Block Grant — Due April 2024
• Formula grant in the amount of $76,770 is entitled to Jefferson City
o Need to produce an Energy Efficiency and Conservation Strategy plan
• Future block grants will be available for implementation
• The plan will create a pipeline to larger funding mechanisms identified in
the Bipartisan Infrastructure Law
West Main Phase III Survey - $23,000
• Survey Jefferson Heights, Wolfss, Carlins Addition, and High Point Place subdivisions
• Received notification of award; waiting on formal award paperwork
Upcoming Opportunities:
Bridge Investment Program
• High Street Viaduct
o Need Benefit -Cost Analysis
o Open Summer 2023 — City would need to plan for 2024
FOR IMMEDIATE RELEASE
Contact: Katrina Williams, Senior Planner
Department of Planning & Protective Services
Capital Area Metropolitan Planning Organization
320 E. McCarty Street
Jefferson City, MO 65101
(573) 634-6410
campo@jeffersoncitymo.gov
November 6, 2023
Capital Area Metropolitan Planning Organization (CAMPO) Kicks Off
Development of CAMPO 2045 & Beyond Metropolitan Transportation Plan.
Jefferson City, Mo. — CAMPO has started the update of the CAMPO 2045 & Beyond Metropolitan
Transportation Plan (MTP). The MTP is a federally required long-range plan, updated every 5 years, that
assesses regional transportation needs over a twenty-year planning horizon. The MTP sets goals and defines
policies, programs, strategies, and projects to meet the transportation needs of the CAMPO region. horizon. Last
updated in 2019, the plan considers several local and regional topics including transportation system
development, land use, employment, economic development, human and natural environment, and housing and
community development. The planning process is expected to be completed by Summer 2024.
The MTP is central to the MPO planning process and defines policies, programs, projects to meet regional needs
for all transportation modes, including:
• Surface Transportation (roads and bridges)
• Pedestrian and Non -Motorized
• Transit
• Air
• Waterways & Ports
• Freight
• Rail
The regional plan will address all communities within the CAMPO planning area, including: Holts Summit,
Jefferson City, St. Martins, Taos, Wardsville, and parts of Cole and Callaway Counties.
Public Survey
A public survey is available at https://www.surveymonkey.com/r/CAMPOMTP or by going to the CAMPO
webpage at www jeffersoncitymo.gov/campo.
Public Meetings
Two public open -house events will occur in December. The public is encouraged to drop -in anytime.
• Jefferson City Tuesday, December 5'h 3:30pm-6:30pm
Jefferson City - City Hall, 320 E. McCarty Street, Jefferson City, MO 65101
• Holts Summit Tuesday, December 12th 3:30pm-6:OOpm
Holts Summit Municipal Center, 245 S. Summit Drive, Holts Summit, MO 65043
More information about the plan can be found at www jeffersoncitymo.gov/campo.
CAMPO Technical Committee Staff Report
Capital Area Active Transportation Plan
November 2, 2023
Summary
Staff, along with consultants Crafton Tull and LaneShift, are continuing development of the Capital Area Active
Transportation Plan. The planning process will integrate the Capital Area Pedestrian & Bicycle Plan (2016),
Jefferson City's Sidewalk Plan (2010) and Greenway Master Plan (2007), and the Holts Summit Pedestrian, Bicycle,
and Transit Plan (2014). The Capital Area Active Transportation Plan covers all CAMPO communities and is
expected to be completed by early Fall 2023. The plan will generally include the following:
• comprehensive set of strategies to ensure better options for biking, walking, and transit
• recommendations for prioritizing infrastructure improvements
• outline recommendations for new policies, processes, and infrastructure
• base recommendations on a robust public and stakeholder involvement campaign
Funding for this project totals $125,000 and is provided via the CAMPO Consolidated Planning Grant ($100,000),
with the required 20% match provided by JC Parks ($25,000).
Draft Network Plan
A draft network plan has been developed and is available for comment here:
https://storvmaps.arcgis.com/stones/dtab3t9Ue 1284t93 b88d6baU4889 /142
Within this project website there are descriptions of the project, proposed facility types, survey results, interactive
maps, and additional survey questions requesting input on how to prioritize the projects. There are two interactive
web maps depicting a sidewalk plan and bike/ped plan.
Phase 1— Public Survey and Engagement
A public survey was disseminated in August 2022 and more than 800 responses were received. The survey was
made available in English and Spanish. Three public meetings were held in September inviting the public to
comment on the current bike/ped network and what barriers and opportunities they see in the region. Staff presented
to various community groups and committees requesting comment. Staff and consultants engaged with the steering
committee and several stakeholder groups, including the following; Public Safety, Healthcare, Education, Small
Communities, Advocates/Transit Providers, and Business Owners.
Phase 2 — Public Survey/Engagement, Draft Network Development, Prioritization Survey
Phase 2 occurred in December 2022, including a steering committee meeting, a public meeting, three walk -audits,
and an outreach booth at Downtown #JCMO Living Windows. Invitations to participate were disseminated to all
member communities and stakeholders. A prioritization survey was released seeking comment on how the draft
network should be prioritized. More than 115 survey responses were received.
Phase 3 — Public Engagement, Probable Cost Estimates, Phasing, Code Reform Recommendations
During the months of February and March 2023 consultants and staff reviewed prioritization survey results and
finalized network changes and prioritization criteria. A steering committee meeting and public meeting was held in
May 2023. Consultants presented on costs, phasing, and potential municipal code and policy changes.
Draft Document Development
A draft document is available on the CAMPO Active Transportation Plan webpage at:
https://wwvv.jeffersoncitymo.gov/ea in pu.
Agenda Item 8A