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HomeMy Public PortalAbout12/07/82 CCMORDER CHECKS - DECEMBER 7, 1982 141 1665 Cable Communications Committee 1666 Northwest Chamber of Commerce 1667 Sandra Vrooman 1668 Everything for the Office 1669 Greater N. W. Office of R. E. Assessment 1670 Insty Prints 1671 Miller -Davis Co. 1672 LeFevere, Lefler, Kennedy, O'Brien & Drawz 1673 Crow River News 1674 JoEllen Hurr 1675 Donna Roehl 1676 Northwestern Bell Telephone 1677 Medina Electric 1678 Wright -Hennepin Electric 1679 Randys Sanitation 1680 Thomas Roehl 1681 Bonestro, Rosene, Anderlik & Assoc. 1682 McCombs -Knutson 1683 Fortin Hardware Co. 1684 Physicans Health Plan 1685 Group Health Plan, Inc. 1686 Hennepin Co. Chiefs of Police 1687 Michael Sankey 1688 Precision Graphics, Inc. 1689 Amoco Oil Co. 1690 Hennepin Co. Sheriffs Dept. 1691 Instrumentation Services, Inc. 1692 Loretto Towing & Repair 1693 American Red Cross - Mpls. Chapter 1694 Hennepin Co. Sheriffs Dept. 1695 National Sheriffs Association 1696 Minnesota Chiefs of Police Association 1697 General Communications, Inc. 1698 North Memorial Medical Center 1699 Don Streicher Guns 1700 Hennepin Co. Sheriffs Dept. 1701 Loren Kohnen 1702 Brooklyn Printing & Adv. 1703 Metro Waste Control Commission 1704 Don Mayer, Inc. 1705 Earl F. Anderson & Assoc. 1706 Stontz International 1707 Itasco Equipment Co. 1708 Ziegler, Inc. 1709 Perrys Truck Repair 1710 Genuine Parts Co. 1711 Long Lake Tire Barn 1712 Rettinger Bros Oil Co. 1713 Long Lake Ford Tractor 1714 Berts Drain Oil Service 1715 Lawn King, Inc. 1716 Hassan Sand and Gravel 1717 Arthur Schoening 1718 Reynolds Welding 1719 Safety-Kleen Corp. 1720 Northern States Power 1721 American National Bank 800.00 50.00 250.00 60.19 1,166.66 46.83 26.00 2,695.81 21.00 31.00 4.19 253.50 64.00 603.05 40.00 22.50 637.50 6,673.74 715.65 756.38 398.46 85.00 10.25 343.00 45.00 41.08 82.00 302.10 47.50 2,246.69 198.00 30.00 85.34 15.50 104.45 396.19 2,907.15 25.00 10,211.85 647.95 439.93 19.95 46.03 32.97 185.53 67.73 80.00 17.00 10.98 1,105.00 71.50 3,758.83 54.60 22.85 33.50 825.61 71,725.67 142 ORDER CHECKS CONT"D - DECEMBER 7, 1982 1722 First National Bank of St. Paul 1723 Wright -Hennepin Electric 1724 Aero Asphalt, Inc. 1725 F. F. Jedlicki, Inc. 1726 Burlington Northern Railroad Co. 1727 Richard Krotzer 1728 Feed -Rite Controls 1729 Metro Waste Control Commission 1730 Minnegasco 1731 Stevens Well Co. 1732 North Star Water Works 1733 Treas. State of Mn. Health Dept. 1734 Pera 1735 Social Security -Retirement Division 36.65 546.00 1,650.00 11,299.50 154.09 640.00 731.20 2,607.01 3.15 48.00 154.00 197.83 900.03 430.02 $ 131,035.67 PAYROLL CHECKS - DECEMBER 7, 1982 6946 Robert Anderson 426.68 6947 Mark Moran 588.63 6948 Michael Rouillard 712.08 6949 Michael Sankey 623.77 6950 James Dillman 638.60 6951 Robert Dressel 613.98 6952 Thomas Anderson 100.00 6953 Thomas Crosby 70.00 6954 Sarah Lutz 70.00 6955 William Reiser 70.00 6956 Wilfred Scherer 70.00 6957 Robert Anderson 209.69 6958 Mark Moran 239.32 6959 Michael Rouillard 264.84 6960 Michael Sankey 342.71 6961 James Dillman 350.46 6962 Robert Dressel 353.28 6963 Steve Scherer 32.00 6964 JoEllen Hurr 658.63 6965 Donna Roehl 1,028.56 6966 Sylvia Rudolph 584.76 6967 Karen Dahlberg 418.59 6968 Verna Hoover 36.00 6969 Law Enforcement Labor Services 48.00 6970 Western Life Insurance Co. 25.87 6971 Director of Internal Revenue 1,174.80 6972 Commissioner of Taxation 614.00 6973 Pera 621.35 69744 Social Security - Retirement Division 430.02 $ 11,416.62 143 The Council of the City of Medina met in regular session on Tuesday, December 7, 1982 at 7:30 P.M. Present; Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William Reiser, Thomas Crosby, Sarah Lutz (at 8:30 P.M.); Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Director, James Dillman; Engineers Glen Cook, Paul Pearson; Attorney, Michael Nash 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Medina Journal Elm Creek Watershed District Employees deferred compensation program Meadowwoods sealcoating bond Computer information 2. Minutes of November 16, 1982 Motion by Reiser, seconded by Crosby to approve minutes of November 16, 1982, as presented. Motion declared casried 3. PUBLIC WORKS DEPARTMENT Hamel Well Jim Dillman presented a report on well repairs that were made on the Hamel well that re- sulted after it had been struck by lightning. He suggested that some provision be made for a second well for the Hamel area so as to avoid water shortages in the future should prob- lems develop. Glen Cook explained several options available the most viable being to drill a deep well near the Medina Ballroom at a cost of approximately $55,000 which could be bonded for and paid for through a water rate increase of $.36 per thousand. Jim Dillman reported that they had turned on the old well but that it had ceased pumping water after a very short time. Council also discussed drilling a second well near the existing water tower. Daryl Uphoff, Attorney for Rolling Green, stated that they were still interested in discuss- ing the possibility of a sale of one of their wells. Thomas Anderson asked Wilfred Scherer to pursue the matter with Rolling Green and report at the December 21st meeting. Medina Morningside Sewer, Change Order # 8 Paul Pearson stated that he had clarified the fact that Metro Waste Control would be paying the contractor directly for the material portion of the sewer lift station driveway costs of $2040.50 and would be reimbursing the city $4822.00 for equipment and labor. Motion by Reise, seconded by Scherer to approve Change Order # 8 of the Medina Morningside sewer construction project. Motion declared carried Wichita Tr. Donna Roehl presented a list of bills that had been paid for construction and engineers totalling $2331.40, dating back to April, 1982. She stated that there were additional engineering costs dating beyond April if Council wished her to research the files. Motion by Scherer, seconded by Crosby to authorize the Clerk to transfer the $2000, being held in escrow,to the General fund, and to notify Gerry Gobel, developer of the project, of the Council's decision. Motion declared carried Infiltration/Inflow Analysis Discussion of letters received from the PCA and Metro Waste Control regarding the completed I and I study. Donna Roehl presented comparison figures of amounts the city had paid the MWCC for treatment in 1982 and the amount that will be paid in 1983. She also notified the Council of a Pub- lic Hearing that is to be held January 6th regarding project funding of the MWCC. Mayor Anderson stated that he would attend the meeting. 144 4. ROLLING GREEN COUNTRY CLUB Daryl Uphoff, Attorney for Rolling Green, stated that he would be meeting with represent- atives of the bank on Wednesday, December 8th and that the bank's appeal would be heard in January. He was confident that the matter would be resolved. Motion by Reiser, seconded by Crosby to table the Rolling Green matter until January 4th. Motion declared carried 5. HOLY NAME LAKE IMPROVEMENT ASSOCIATION Thomas Crosby stated that he had studied the lake properties and found 20 lots on the lake including the cities property. He concluded that it would be inappropriate for the city to spend a great deal of money to aid in clean-up of the lake because of inadequate park- ing and limited access. He stated that it is not a developed park and that the city may not want to develop it as a park, so it may not be used extensively. He asked that the landowners seriously consider whether or not they want the city to particpate because the park and lake might then be put to greater use. He also referred to a report from the city engineer which indicated that chemical treatment would be expensive and may not be helpful. Thomas Anderson stated that the Association was asking for three things: The city to declared a public access so that the DNR could stock the lake with fish. Prohibit motor boats on the lake. Participate with the cost of chemicals for treatment. He stated that he did not have a problem with designating a public access nor dealing with the request regarding boats; he did question the value of chemicals and whether or not the city should particpate in the cost if results could be obtained without them. He explained that Sarah Lutz would be late to the meeting but that she had some reservations about pollution from property owners and she would not be in favor of doing anything until it was know whether or not they were polluting the lake. Motion by Crosby, seconded by Reiser to give assurance to the DNR that a Public Access is available on Hly Name Lake but that the city will not improve it; the city will post its land to prohibit outboard motors from launching on city property; and that the city will not particpate financially in the project. Ray Anderson stated that the reason they had not come to the city when they began the project in October was the fact that they needed approval of the DNR and Holy Name Church. He explained that the value of the city property would increase even if the city did not participate financially. Thomas Crosby explained that he objected because they had come to the city after the de- cision had been made to go ahead with the project. William Reiser asked the Attorney if it were legal for the city to participate financially. Michael Nash stated that they city could participate and use Park funds, if it wished. Thomas Crosby asked that his motion be amended to include financial participation by the city of 1/20th or $1500, to be taken from Park Funds, but that the city not be committed for additional funds, unless Council so chooses. William Reiser agreed to a second of the motion. Motion declared carried 6. HWY. 55 AND CO. RD. 116 SIGNALS, PUBLIC HEARING, 8:12 P.M. Mayor Anderson explained that the project would be presented by the Minnesota Highway Department representatives and city staff; the Council would then comment or ask quest- ions and then interested residents would comment or ask all of their questions at one time with no repeated questions to be allowed. Dennis Eyler of the Department of Transportation reported that the project is not in the State's program, at this time, but could be submitted for the 1984-85 biennium. He ex- plained the plans that had been discussed previosuly which had included a one fourth mile long continuous median with closed business accesses. Later a frontage road was suggested which was also rejected. He then showed sketches of a compromise plan which would allow more accesses to the inter - highway, have two ful time thru lanes and provide for some type of left turn lane for the Ballroom and the homes east of the intersection. Police Chief, Michael Sankey, presented statistics from the past 23 months showing 30 accidents involving 58 vehicles and 15 injuries. Also he stated that there were numerous near -misses and unreported minor accidents. Sarah Lutz arrived at 8:30 P.M. Engineer, Glen Cook, stated that there is a need to minimize driveways onto Hwy. 55 but that could be worked out with businesses on an individual basis. Thomas Anderson asked what the likelihood would be of securing approval on plans now being shown. Joel Katz of the Department of Transportation stated that the state central office would review the plans and they could overrule what is being shown. Thoms Crosby asked if a modification should be made in the spped limit in that area. Mr. Eyler explained that speed checks would be made. Mr. Katz stated that if the speed limit were set to low more accidents may occur. Bruce Luxford: Can Federal money be gotten with this plan when two years ago we were told they would only accept certain standards? Could a directional sign be placed for my bus- iness and others? Mayor Anderson: Could you accept this plan? Luxford: Yes, if drivers knew how to get to my business. Mr. Eyler: Funding is questionable when standards are lowered but it can not be constructed without Federal funds. Regarding the signs, some sort of directional signs could be installed. Joe Raskob: What will the width of the median be near the ballroom? Mr. Eyler: There will be a left turn lane for homes and the ballroom. Thomas Crosby: When could construction begin? Mr. Katz: If the project were let in October, Bob Parta, representing businesses west of the Body, the Motel, Steve Murphy and Amos Dayon: accesses. 1984 it could begin and be completed in 1985. intersection, namely the Cafe, Village Auto We would like to meet with someone regarding Mrs. Gibbs: I am amazed that some seem to oppose the project as I am very concerned about safety when trying to cross or get onto Hwy. 55 from Co. Rd. 116. Wm. Rudolph: What is the traffic count at the intersection? Mr. Eyler: In 1980 there were 7600 cars westbound and 6500 cars eastbound on an average day. Wilfred Scherer: How much will the project cost the city? Mr. Eyler: Pinto Dr. will be the cities responsibility and the city will pay 6% of the cost of the signal which will cost about $80,000. Motion by Crosby, seconded by Lutz to close the public hearing. Wilfred Schaefbaurer: There is enough right-of-way between the railroad and the highway to use for another lane. Mr. Eyler: We will need a slope easement from the railroad. Peggy Rasmussen: I appreciate the concessions made by the Transportation department but what will be done if these plans are not approved by the central office? Mayor Anderson: The Council would have to deal with it at that time. Motion declared carried Public Hearing closed at 9:00 P.M. Sarah Lutz asked how long before the project would be approved or rejected. Mr. Katz sated that it would probably take three months to review. Thomas Anderson stated that he would like to have a meeting of property owners with specific problems, the city and the Transportation Department. He asked the Zoning Administrator to set up the meeting. Motion by Scherer, seconded by Reiser to approve the most recent concept of the Hwy. 55 and Co. Rd. 116 signal project. Motion declared carried 7. WESTCREEK BUILDING, INDUSTRIAL REVENUE BONDING Attorney, Michael Nash, stated that Attorney, Dave Kennedy had reviewed all of the bonding items and that he recommended approval by the city. Thomas Anderson asked what action was required. Jerry Roberts, representing Westcreek stated that a resolution of approval, which he had provided, should be adopted and that various legal documents would need to be signed by the Mayor and Clerk. Motion by Crosby, seconded by Reiser to adopt Resolution 82-29, approving $640,000 note of Westcreek. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT Displaymasters JoEllen Hurr stated that Displaymasters had asked for release of a portion of the $19,600 they had placed in escrow, due to the fact that the sodding and tree planting was_ all that remained to be done. She reported that the engineer had recommended the retention of $9675. Mr. Smith, representing Displaymasters, referred to a contract he had signed for $6000 to complete the remaining sod work, tree planting and installation of a sprinkler system. Glen Cook stated that he was reasonably sure the remaining work could be done for $6000, based on the sod price Mr. Smith had secured. Motion by Crosby, seconded by Lutz to reduce the Displaymasters bond amount to $6000. Motion declared carried Moorcroft JoEllen Hurr reported that the engineer had recommended releasing all but $57,825 of the bond posted for Moorcroft road construction, which amount would cover 10% for gravel plus the bituminous surfacing. Motion by Reiser, seconded by Lutz to retain a Letter of Credit in the amount of $57,825.00 for completion of work in the Moorcroft development. Motion declared carried Meadowwoods JoEllen Hurr stated that the Council should set a bond amount for sealcoating Meadowwoods streets according to estimates given of $7000 if done in 1982 plus a 50% increase if done in 1986, with city to assume half the cost. Motion by Scherer, seconded by Reiser to set the sealcoating bond amount for Meadowwoods Plat at $5,250 or 50% of the anticipated 1986 cost of $10,500. Motion declared carried Mark Franklin Thomas Crosby stated that he had been requested, by a constituent, to ask other Council members to reconsider their action approving construction of two radio towers on the Mark Franklin property on Willow Dr. Thomas Anderson asked what the repercussions might be if the city rescinded its approval. Michael Nash stated that the Council would need to have valid reasons for disapproval and if the project were valid Council could not legally deny approval. Council took no further action on the matter. 9. POLICE DEPARTMENT 1983 Police Car Police Chief Sankey stated that he needed authorization from the Council to send a letter to Jerry Palmer of Southdale Ford to order a 1983 Full sized Crown Victoria, at a cost of $8606.72, for delivery 90 days after order. Motion by Reiser, seconded by Crosby to authorize the Chief of Police to order the spec- ified vehicle. Motion declared carried Metropolitan Animal Patrol Police Chief Sankey explained the additional charges that MAPSI is asking for in the 1983 contract. He stated that a $50.00 per month, flat fee is included along with hourly,and boarding increases. Thomas Anderson asked what arrangements Kathy Jacobs had wanted to make with the city when she had discussed the possibility of her being the animal warden. Chief Sankey stated that she wanted $19.00 per hour plus a city truck. He stated that he would contact Plymouth to find out if some kind of arrangements could be made with them. Matter was tabled until December 21st. Civil Defense Ordinance Police Chief Sankey asked that the matter be tabled until December 21st. l4 Police Union Contract Police Chief Sankey stated that he could see no problem with the contract. Mayor Anderson stated that he would like a monthly report of police activities. Chief Sankey stated that he would prepare a year-end report and after January lst, a monthly report. Sarah Lutz recommended that the Council approve the contract. Motion by Lutz, seconded by Crosby to authorize the Mayor to sign the 1983-84 Police Contract. Motion declared carried Deferred Compensation Plan Chief Sankey presented information regarding a payroll deduction deferred compensation plan available through Hennepin County, for city employees. He presented a resolution that Council could adopt allowing employees to participate. Matter was tabled for further study. 10. ELM CREEK WATERSHED DISTRICT Michael Nash explained that the Elm Creek Watershed District would draw up a watershed man- agement plan and that individual cities would need to have similar plans by December 31, 1985, this would enable the district to set up a taxing district. 11. FIRE DEPARTMENT CONTRACTS Thomas Anderson explained that fire department contracts should be updated and that he had spoken to Richard Schieffer about the possibility of the city purchasing a brush fire truck from the Hamel Fire Department for $18,000. Michael Nash stated that someone would need to determine whether or not competitive bids had been taken. Discussion of the fact that the City of Corcoran should reimburse Medina if the truck were used in Corcoran. Matter was tabled for further study. 12. MEDINA JOURNAL Motion by Reiser, seconded by Crosby to approve Resolution 82-30, authorizing a community newsletter and payment of $250 for each publication, and to enter into a contract with Sandra Vrooman for said publication, material to be prepared under the direction of the City Clerk. Motion declared carried 13. INSURANCE BIDS Donna Roehl stated that three bids had been received: Dorweiler Insurance Agency, Lehn and Eckes and Wayzata Insurance Agency. She suggested that a private consultant be hired to review and advise as to the best bid. Motion by Reiser, seconded by Crosby to hire Ralph Morehouse, for not more than $250 to review the insurance bids and to consider the award at the December 21st meeting. Motion declared carried 14. HOLY NAME LAKE IMPROVEMENT ASSOCIATION Motion by Lutz, seconded by Reiser to ask the Building Inspector and the City Engineer to review the Holy Name Lake area for possible septic violation and other sources of pollution of the lake. Motion declared carried 148 15. PERSONNEL POLICY Discussion of payment of a flat fee for meeting attendance by various staff members. Thomas Crosby stated that matter could be decided at the first meeting in January. Anne Heideman stated that a Personnel Policy provision states that the Council shall set such fees. 16. BILLS Motion by Lutz, seconded by Scherer to pay the bills: Order Checks # 1665 - 1735 in the amount of $131,035.67 and Payroll Checks # 6946 - 6974 in the amount of $11,416.62. Motion declared carried Motion by Scherer, seconded by Lutz to adjourn. Motion declared carried Meeting adjourned at 10:30 P.M. Clerk Treasurer December 7, 1982