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Home My Public Portal About09 22 15 Agenda PacketSeptember 15, 2015 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, SEPTEMBER 22, 2015 AT 5:01 P.M. IN THE COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Roll Call. III. Consideration of Adopted Tentative Millage Rate and Adopted Tentative Budget for Fiscal Year ,A. Explanation and discussion of Tentative Millage Rate as compared to the rolled back rate. B. Comment from the Commission and the public. IV. Adoption of the General Fund FINAL Millage Rate for Fiscal Year 2015-2016. V. Adoption of the FINAL BUDGETS for Fiscal Year 2015-2016. A. General Fund B. Enterprise Fund (Water) VI. Resolutions. A. No. 15-6 ; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR THE TOWN OF GULF STREAM GENERAL FUND FOR FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. B. No. 15-7; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. C. No. 15-8 ; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2015; PROVIDING FOR AN EFFECTIVE DATE. VII. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 Town of Gulf Stream Final Budget 2015-2016 9/22/15 NOTES: GENERAL FUND 1 CPI April 2014 is -1.3%. 2 The Proposed 2016 millage rate is 5.0000. 3 Last Year's millage rate was 3.9000. 4 Estimated 15/16 Taxable Value For Operating Purposes: $965.4M. 5 Recommended increase in Payroll Wages: 3.0%. Salary Adjustments for DTC and Accountant 6 Annual 5% Fire As Per Contract with Delray Beach 7 Calculated Rolled -back rate is 3.6335. S Proposed millage rate is 37.61% higher than the rolled -back rate. 9 Legal fees Budget: SIM. 10 Estimated Build to Reserves: $562,423. 11 Line Item Added: Delray's Permit Revenue Por Processing tiult Stream Honda Building Code Applications, 12 Added 1 Full Time Employee in P/D, discontinued Part Time Police Officer NOTES: UTILITY FUND I Recommended Water Rate Increase is 4%. 2 Estimated Build to Reserves: $132,000 3 Reserve Billing Charge Every 2 months: $60 4 Install Smart Meters - PAS TOWN OF GULF STREAM General Fund Administration and Cenral: Salaries:. $353,175 $341,898 $344,592 - PRELIM. 147,509 143,851 FINAL Postage FINAL ACTUAL REVISED ACTUAL 7,217 FINAL 2015 TO 2016 Office Supplies REVISED AS BUDGET AS 10,100 BUDGET BUDGET Electiic BUDGET OF 10/1/2014 OF PROJECTED 10/1/2015 20,000 Travel Per Dicta 9/30/2014 9/30/2014 9/30/2015 8/31/2015 9/30/2015 9/30/2016 CHANGE REVENUE 21;193 21,192: 169000. Insurance 79,340 79,340 80,000 Property Taxes $2;843,075 52,844,704 S3,426,230: 53,404,793 53;426,230 $4;827;140 40-89: Discounton Taxes (99,500) (99,210) (120,000) (119,582) (119,582) (174,750) 45.63 Fines 1,100 10,096 1;100 2,437 2,500 :1,800 .113 -.64 - Permits Zoning 90,000 112,250 90,000 93,265 94,000 90,000 0.00 Permits Florida Bldg. (Delray) 51580 362;512 :192,877 192,877 280;000. 280;000 5,500 Business Tax 27,000 24,571 27,000 21,771 22,000 27,000 0.00 Telecommunication Son iccTax 66;597 62,600 69;000- 51,154 69,000 59;568 (13.67) Fmnch FPL 130,000 136,513 1309000 117,206 130,000 130,01111 0.00 Franch.£as 39000 3,054 3;000- -2,998 2,998 3;000 0.00 UST -Electric 154,000 185,390 160,000 149,712 170,000 175,000 0.00 UST • Gas. 11,500 18,610. 14,500: 21,512 25,000 19,000 3.1:03 Other (Including Contributions) 15,000 32,905 15,000 25,399 26,000 15,000 0.00 FL. Gas TaxRefund2,500 1,716 2,500. 2,500 2,500 0.00: Rev. Sharing (FL & Recyle) 18,253 21,077 20,218 21,477 22,000 22,000 8.81 HalfCent Sales Tax -65,517 68:109 74,426 63;595 74;000- -80,110 .7;64: County Gas Tax 31,456 32,697 33,017 29,1 1 1 33,000 33,017 0.00 Payments in Lieu ofTaxes (4% Water) 29,900 29,900-. 39,700- 29;7.75 39;700. 39,700 0.00. Solid Waste Services 1409000 133,831 140,000 115,205 140,000 142,000 1.43 Int. Income 6,000 2,943 4,000- 3,783 4;000 :4,000 0.00' Total $3;538,398 53,984,268 $4,322,568 $4;226,488 $4,443,346 $5,776,085 33,63 FUND BALANCE: Use of Fund Balance 0 0 0 0 0 0.00 Total -. 0 _0.. _ 0_ _ 0.. 0.. 0 0.00: Total Rev. and: Fund: Bal. $3,538,398 53,984.268 :$4,322,568 $4,226;488. $4,443,346 $5,776,085 33.63. Administration and Cenral: Salaries:. $353,175 $341,898 $344,592 - Benefits 147,509 143,851 155,410 Postage 4,561. 4,561 4,500 Printing 7,217 7,216 4,500 Office Supplies Z1500 1,891 2,500 Communication 10,100 8;151 11,500 Electiic 7,279 6,352. 8,500' Water 21,518 21,517 20,000 Travel Per Dicta 3,123 3,122: 2,000: Building Maintenance 139869 13,868 69900 Lawn Maintenance- 21;193 21,192: 169000. Insurance 79,340 79,340 80,000 Legal 509,913. 509-,912- 740,924- Engr/ Prof/Code Enforcement 65,287 65,286 87,500 Accounting/Audit: 18,555 18;555: t5,050 Dues & Memberships 3,500 3,500 3,500 Legal Advertising: -5,000 4,257 5,000 Other 6,249 6,249 10,000 Delray Permit/Inspections 280,000' 362,511 792,877 Town Library 2,000 2,000 2,000 Training 51580 5,580- 4,453 ARPB - Legal 0 0 5,500 Contra -Water. Fund. Management Fee! (65,000)- (65,000) -(75,000) Capital Outlay 149,099 149,099 70,000 Copy Machine Lease 8,660 8,660. 8,400. Operating Supplies - Computer Repair 16,256 16,256 12,019 Contributions 0 0. 1,500- Total Administration 1,396,483 1,740,625 1,740,1 5 Page 2 S3192-19 S344,592 -$421,775 22.40. 139,633 155,410 137,802 (11.33) 2,296 - 4,500 4,500 0.00. 7,425 7,500 6,500 44.44 1,874. 1,300 2500 0.00 7,154 10,000 11,500 0.00 6,220 58,500 8,500 0.00' 18,851 20,000 20,000 0.00 2,497 - 2,750 2,000 0.00' 18,619 19,000 6,900 0.00 9,113 12,000 16,000 0.00'. 63,806 80,000 90,000 12.50 687,943- 840,924 9,000,000 34,97 67,619 87,500 100,000 14.29 9,2.73 .15,050 15,555 336>. 3,500 3,500 3,500 0.00 .1,942 -4;000 5;000 010 2,234 5,000 10,000 0.00 192,877 280,000' 280;000 45,17 2,000 2,000 2,000 0.00 5,672 6,000 4,453 0.00' 0 0 5,500 nbo (56,250); (75;000) (909000) 20.00- 0 60,000 110,000 57.14 6,437. 8,400 8,400 0.00:- 26,812 27,000 16,000 33.12 0 1,000 1,500 0.00. 1,546,766 1;131,926 2,199,885 26.42 TOWN OF GULF STREAM General Fund Page 3 PRELIM. FINAL FINAL ACTUAL REVISED ACTUAL FINAL 2015 TO 2016 REVISED AS BUDGET AS BUDGET BUDGET BUDGET OF 10/1/2014 OF PROJECTED 10/1/2015 % 9/30/2014 9/30/2014 9/30/2015 8/31/2015 9/30/2015 9/30/2016 CHANCE POLICE Salaries .$893,982 5843;253- $871,830- $785,371 S871-;830 5943,631 >&24' Benefits 383,706 369,212 393,058 344,517 393,058 405,724 3.22 Communication 2,667 2,667 5,500 1,482 3,500. 4,000 (27:27) Electric 2,334 2,334 3,500 2,070 `.773 2,500 3,500 0.00 Printing 0 -0: 500 1;000 :500 -0.00: Uniforms & Equip. 5,090 5,091 7,350 3,019 5,000 6,500 (11.56) Legal/Otber:Piofessional 956 956- 0- 2,440 2;500 500 :0,00. Travel Per Diem 1,392 1,392 500 0 500 0.00 Building Maintenance 5;893 5;893- 2;600- 2,550 2-;600 2,600 :0.00 Vehicle Maintenance 109356 10,356 7,500 6,678 7,500 7,500 0.00 Uniform Cleaning 2;412 2,:412 3iJ00- L619 3;000 3,300 .0:00 Fuel 46,267 46,268 55,000 28,996 35,000 55,000 0.00 Radio Contract 54,610 .54;610 58;200- 54,036 54;036 59,303 1,90'. Office Supplies- Computer Repairs 7,864 7,864 4,500 3,663 4,500 4,500 0.00 Crime Prevention 698 698 -21300 911. , :,300 2,300 0.00 Capital Exp. 59,142 59,143 89,070 0 89,070 158,000 77.39 Total Police $1,477,369 51,412,149 $1,504,708 S1,238,135 51,477,394 $1,657,358 10.14 FIRE Fire Contract $389,536 389,537 $409,013 374,929 409,013 $429,464 5.00 Maiplenance-Repair :1;000 .1,000 0'' 0 :1;000 0;00- Total Fire $390;536 389(537 $.110,013 374;929- 409;013 -$430,464 4;99' STREETS - Salaries 62,565 $62,566 61,312 S54,921 S61,000 63,398 3.40 Benefits- 31,211: 31;223 32,710- 30;931: 32,710 34,306 4;88. Maintenance, Repairs & AIA 28,337 21,384 36,150 12,317 15.000 36,150 0.00 Umronns- 1,254 1,254 500- 1,055 1;100 500 .':0.01) Lighting 16,369 16,369 14,000 13,823 14,000 139500 (3.57) Communication 500 415 -500 500 500 Supplies 931 930 1,200 2,105 2,200 1,200 0.00 Rental and Leases 400 0 400- 0 -400 400 0.00-- NPDES 7,500 5,142 7,500 5,142 7,500 7,500 0,00 Capital 107,448 101,535- 202,900- 2,045 100;000- -625,500 '208.28 Total Streets $2569525 5240,818 $357,172 -S122,339 :$234,410- $782,955 119.21; SANITATION Garbage Collection (387 SIT). 140,000 :134;722 :140,000- :115;384 :140,000 142,000 -1:43 . Equipment 0 0 0 0 0 Disposal: Fees 1;000 0 1,000 0 1,000 1,000 0.00- Total Sanitation S141,000 S1.34,722 5141,000 S113,384 S141;000 $143,000 I A2 RESERVES-. so S0: -$169;500: $0 $0 $562,423 TOTAL:EXPENSES S3;661;9.13: 53,91,7;851 :S4,322,51.8 S3;397,553 S4,193,743 $5,776;085 33.63. Build of Reserves -$(23,515 $66,417 Sit S828,935 :5249,6113 S0 Page 3 a b a z H O O O O O O O O O y n ro n n o n n o o n o A p N VI VI ftp VI !^/I N e v? O G1 y". 7y vi uJ rn y "7 `n0 w z `^ w x 7C ^1 t7l 4i <N V'p0'p0 F< E ,1'd -03 N :> C W ^' N MO 4k w N o OOOw ry n >•� �o � A 0 ,o 0 0 w• tD � w — �. n n O O ;o A �O N U N O J� N U U �O J J •-• T J O J W J J T �p S S OJ N O O O O "p'� U O O O O A O O O N b a O O O O U opo 00o A w w W N N N O N -+ .- N �• r N N w 00 T T A O Oo J w 00 T O. OO lA O O O O O w O tNii �O O T U S r �p VOi O N w w IJ � l/� tJ1 W O OO O W OAa �p W N U U O W O N W �--• N A O O �o oo � W U U !.n O O In Oo T C O In U N T A J U in J A �O S S S O S o 0 0 0 0 0 0 N U U O W O A W D\ N O b w i0 O �-• to 0o O� C O N U N 'M A W W O N �l T �O N O O �O A N O J W OA J ao W Oo Oo m J A N ao 00 Aa N A �D U oo .-• T O �D �-• U U N N O •-• O w oa Oo N m W N O� W w oa p� O� J N •-• N ONa O O A w N T w 0 �-• O oo O uNi O OU U �o oo J N �O O W W U A w N Oo to U to U lA lA to to lI1 4i lA lA O O O O O O O O O O O O O O O O O O w W w O W W W W W W W W W W O O O O O O C 0 0 0 0 0 0 O O O O O O O O O O O O O O O O S S O O O O O O O O O O O w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to N IJ A �O in Oo 00 00 �p Oo A �O A �D 00 Oo �p O O O w A P N N N S N W S Oma .�P N N A W W W A O W W W N N W W W W A A W N N� 0 0 U N �• N� O� A O U W O -• O N U Q\ A Do 0o O� W O O oo A D\ Qt p� U T �O W b Oo W J A W W 00 O �o J O �D Oo Oo W W T O r O A O� Tp .D J p� .+ w J �O �O U J �• J N W ..pp A O ro n 6U 0 N T A to Town of Gulf Stream Water Fund Total Water Sales Revenue EXPENSES: Labor Salary Benefit Total Labor Cost of Purchased Water: Meter Charge Capacity Charge Commodity Charge Total Purchased Water Operational Costs: Repairs/Parts Sampling Compliance Communication Electric Supplies Total Operational Capital: Administrative Expenses: Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees/Insurance Contingency/Bad Debt Total Administrative Expenses Operating Transfers/Other Non -Operating Depreciation Expense Reserves Payment In Lieu of Taxes Total Operating Transfer Out/Other Total Water System Expenses Net Revenue(Loss) $1,011,000 43,878 26,404 70,282 $110 30,000 620,000 650,110 76,743 4,140 500 500 5,000 86,883 $35,000 $525 2,000 6,500 75,000 2,000 86,025 $12,000 66,000 39,700 117,700 $1,011,000 $0 Page 6 $879,647 40,535 25,576 $1,349 19,630 371,066 2,045 $300 1,310 0 270 4,136 6,016 $1,824 16,588 1,920 76,055 0 96,387 $9,000 0 29,775 38,775 $599,334 $280,313 $1,067,728 43,878 26,404 70,282 $1,331 $25,000 $500,000 526,33 $5,000 3,000 400 400 4,300 13,100 $35,000 $2,000 17,000 3,000 77,000 0 000 $12,000 66,000 39,700 117,700 $861,413 $206,315 $1,172,000 28,180 28,180 56,360 $110 30,000 640,272 670,382 $46,918 4,140 500 500 5,000 57,058 $100,000 $1,000 5,000 6,500 90,000 2,000 104,500 $12,000 132,000 39,700 183,700 $1,172,000 $132,000 PRELIM. FINAL ACTUAL FINAL BUDGET AS OF BUDGET 10/1/2014 PROJECTED 10/1/2015 9/30/2015 8/31/2015 9/30/2015 9/30/2016 REVENUES: Water Sales Revenue $945,000 $834,774 $1,001,728 $1,040,000 Interest Income 0 263 0 Reserves 66,000 44,610 66,000 132,000 Total Water Sales Revenue EXPENSES: Labor Salary Benefit Total Labor Cost of Purchased Water: Meter Charge Capacity Charge Commodity Charge Total Purchased Water Operational Costs: Repairs/Parts Sampling Compliance Communication Electric Supplies Total Operational Capital: Administrative Expenses: Postage, Printing & Stationery Billing Software/Equipment Engineering/GIS Mapping Management Fees/Insurance Contingency/Bad Debt Total Administrative Expenses Operating Transfers/Other Non -Operating Depreciation Expense Reserves Payment In Lieu of Taxes Total Operating Transfer Out/Other Total Water System Expenses Net Revenue(Loss) $1,011,000 43,878 26,404 70,282 $110 30,000 620,000 650,110 76,743 4,140 500 500 5,000 86,883 $35,000 $525 2,000 6,500 75,000 2,000 86,025 $12,000 66,000 39,700 117,700 $1,011,000 $0 Page 6 $879,647 40,535 25,576 $1,349 19,630 371,066 2,045 $300 1,310 0 270 4,136 6,016 $1,824 16,588 1,920 76,055 0 96,387 $9,000 0 29,775 38,775 $599,334 $280,313 $1,067,728 43,878 26,404 70,282 $1,331 $25,000 $500,000 526,33 $5,000 3,000 400 400 4,300 13,100 $35,000 $2,000 17,000 3,000 77,000 0 000 $12,000 66,000 39,700 117,700 $861,413 $206,315 $1,172,000 28,180 28,180 56,360 $110 30,000 640,272 670,382 $46,918 4,140 500 500 5,000 57,058 $100,000 $1,000 5,000 6,500 90,000 2,000 104,500 $12,000 132,000 39,700 183,700 $1,172,000 $132,000 o a o o -n In n n o n- n- n o n p N G 'O. -O 'Lt O C� RD �- n 0�'i tri p - I.a CI ,' � p' S!! 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WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, on September 22, 2015, adopted 2015-2016 Fiscal Year Final Millage Rates following a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida held a public hearing as required by Florida Statute 200.065; and WHEREAS, the gross taxable value for operating purposes not exempt from taxation within Palm Beach County has been certified by the county property appraiser to the Town Commission of the Town of Gulf Stream as $965,427,964. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 operating millage rate is 5.0000 mills, which is greater than the rolled -back rate of 3.6556 mills by 37.61`. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 22nd day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK RESOLUTION No. 015-7 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE GENERAL FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2015-2016 in the amount of $5,776,085. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 General Fund Final Budget be adopted. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 22nd day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK RESOLUTION No. 015-8 A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, ADOPTING THE WATER FUND FINAL BUDGET FOR THE TOWN OF GULF STREAM FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2015 AND ENDING ON SEPTEMBER 30, 2016; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, held a public hearing as required by Florida Statute 200.065; and WHEREAS, the Town Commission of the Town of Gulf Stream, Palm Beach County, Florida, set forth the appropriations and revenue estimate for the Budget for Fiscal Year 2015-2016 in the amount of $1,172,000. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, THAT: Section 1. The Fiscal Year 2015-2016 Water Fund Final Budge e a op ed. Section 2. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED AT A PUBLIC HEARING THIS 22nd day of September, 2015. TOWN OF GULF STREAM, FLORIDA MAYOR COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER ATTEST: TOWN CLERK