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HomeMy Public PortalAbout2023-09-14 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual September 14, 2023 Committee Members Present: Attendance Scott Spencer, Chairman 5 of 5 Jack Deeken, V. Chairman 5 of 5 Mike Lester 5 of 5 Derrick Spicer 4 of 5 Mark Schwartz 4 of 5 Staff Present: Matt Morasch, Director Public Works David Bange, City Engineer Britt Smith, Operations Division Director Eric Seaman, Wastewater Division Director Gerry Stegeman, Transit Division Manager John Fitch, Civil Engineer II Clint Smith, Director of Planning & Protective Services Dave Helmick, Property & Housing Supervisor Rachel Senzee, Neighborhood Services Supervisor Katrina Williams, Senior Planner Ryan Moehlman, City Counselor Matt Schofield, Fire Chief /Interim City Administrator Grant Haarmann, ITS Angie Haslag, PW Administrative Assistant Sr Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Gabrielle Teiner-KMIZ, Stephi Smith-News Tribune, Charlotte Schnieders, Dan Schnieders, Todd Kempker–Bartlett & West, Eric Landwehr–Cole County PW, Councilman Randy Wright 1) Introductions Introductions of Committee members were made. 2) Approval of the August 10, 2023 Committee meeting minutes Councilman Lester moved and Councilman Schwartz seconded to approve the August 10, 2023 meeting minutes, motion carried. 3) Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues. Citizens Dan and Charlotte Schnieders took the opportunity to speak of damages to their curb and gutter and driveway at 920 Sherwood, they believe were caused by the contractor doing work for Socket. Mr. & Mrs. Schnieders wrote a letter to City Staff members of their concerns. Mr. Morasch and Mr. Smith commented they have responded via email and will be setting up a time to meet at their residence. Minutes/Jefferson City Public Works and Planning Committee September 14, 2023 2 4) New Business a. Sales Tax H Projects Prioritization (David Bange) Mr. Bange gave a presentation on other Sales Tax H projects that were listed in regard to the Joint City/County projects and is asking for direction from the Committee as to what projects the Council would like to proceed with after the Monroe Street project was terminated. A lengthy discussion among Committee members and staff took place. Some projects mentioned include: Sidewalks along Madison Street, the entrance off of Highway 54 on to Madison Street, and Tanner Way and Ashley Street sidewalks. Mr. Eric Landwehr, Cole County Public Works Director spoke on possible ideas for reallocating funds. He noted the County would support work on Madison Street. He also offered a couple more options of Wildwood Drive and the Transload Facility. It was recommended that staff come back to the Committee with more fine dollar numbers on a basic overlay and upgrades. No specific projects were noted at this time. b. General Sidewalk Policy Discussion – Sidewalk on Monroe Street (David Bange) Mr. Bange spoke on the current sidewalk codes and presented a copy of the all the codes in the meeting packet. He noted the way they are written could be complicated and controversial and staff left wondering how to decide who gets a sidewalk. Public is concerned with safety and repairs of sidewalks. Discussion among Committee members and staff took place. Questions arose of who builds the sidewalks and who is responsible for maintaining them. Mr. Bange informed them the home builders are responsible in subdivisions and then the homeowner is responsible after purchase of the property. Continued discussion on sidewalk safety issues and enforcement for repairs to be done. No action needed for staff and members. c. Proposed Section 29 Revisions – Sewers and Sewage Disposal (Eric Seaman) Mr. Seaman gave a proposal of code changes he is requesting to protect customers and employees. A copy of the proposed ordinance changes was provided to the committee members. After a brief discussion among committee members and staff, Councilman Deeken motioned and Councilman Spicer seconded to approve the Ordinance changes as proposed. Motions carries with the following roll call vote: Aye: Spencer, Deeken, Lester, Schwartz, Spicer Nay: Minutes/Jefferson City Public Works and Planning Committee September 14, 2023 3 d. Street Division Tandem Snow Plow Repair Update (Britt Smith) Mr. Smith spoke on the age of vehicles that he outlined in meeting packet. He mentioned frames were broken on a couple dump trucks. Mr. Smith noted the frames will be welded as a temporary repair to extend the service life and presented a few options to help make it through the winter months with snow fighting. Discussion among committee members and staff took place on the best options to move forward with replacement of dump trucks and snow plows. A motion was made by Councilman Schwartz, seconded by Councilman Spicer, to support and move forward to the Budget Committee for consideration and approval, with the transferring of $560,000.00 of funds from Sales Tax H within the Fiscal Year 2024 Motion carries with the following roll call vote: Aye: Spencer, Deeken, Lester, Schwartz, Spicer Nay: e. Discuss Transit system going back to full service (Gerry Stegeman) Mr. Stegeman presented to the Committee members that Transit is currently now staffed and wanted to inform them that Transit will return to full services on October 2, 2023. f. High Street Viaduct Options – Schedule Public Input (David Bange) Mr. Bange briefly spoke about the options for the High Street Viaduct that were provided in the meeting packet. Mr. Bange then turned the presentation over to Mr. Todd Kempker with Bartlett & West who presented the committee with five different options. Mr. Kempker noted studies began back in 2021 and was recommended that the bridge be replaced and not repaired. After Mr. Kempker presented the five options, he then presented the cost option summaries for each. Mr. Morasch noted this was informational for the committee members and the next step is to get public comment and bring back to the committee. *Councilman Spicer left meeting at 9:04a.m. With brief discussion among committee members and staff, staff will begin working on setting up public comment meetings. g. Review of Intersection Types (David Bange) Mr. Bange gave a brief overview of the different types of intersections and how they work. He noted trying to balance safety and efficiency comes in to play with deciding what type of intersection to use. Mr. Bange spoke of how a roundabout can be used in any intersection situation and provides fewer conflict points than other intersections. He spoke of fuel cost savings, maintenance cost savings, and can be used in strange geometry areas. Brief discussion among committee members took place. Councilman Spencer noted involving neighborhoods with open discussions a good idea. h. Northwood Drive Sewer Extension (David Bange) Mr. Bange presented a visual and spoke on the sewer extension requirements for the area of Southridge and Northwood Drive. Mr. Bange spoke on the estimated costs associated with the extension and the potential to further expand. Minutes/Jefferson City Public Works and Planning Committee September 14, 2023 4 Discussion among committee members and staff took place. Items discussed were property owner requirements and costs and possible future annexation Councilman Spencer made the recommendation to move item to full council for endorsement of the project as part of the Fiscal Year 2024 budget. The item moves forward to the full council with the following roll call vote: Aye: Spencer, Deeken, Lester, Schwartz *Councilman Spicer was not present for the roll call vote 5) Other/Old Business No Other nor Old Business 6) Reports a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee shared a slide presentation of her report. Ms Senzee reviewed new grants and updated where all other grants currently stand. Grant opportunities for Airport improvement were noted and questioned. Mr. Smith informed committee members that staff is working with a consultant to pursue any grants available. 7) Adjourn Councilman Deeken moved, seconded by Councilman Lester to adjourn the meeting at this time (9:52 a.m.)