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HomeMy Public PortalAbout2023-10-12 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual October 12, 2023 Committee Members Present: Attendance Scott Spencer, Chairman 6 of 6 Jack Deeken, V. Chairman 6 of 6 Mike Lester 6 of 6 Derrick Spicer 5 of 6 Mark Schwartz 5 of 6 Staff Present: Matt Morasch, Director Public Works David Bange, City Engineer Britt Smith, Operations Division Director Eric Seaman, Wastewater Division Director Gerry Stegeman, Transit Division Manager Don Fontana, Civil Engineer II Clint Smith, Director of Planning & Protective Services Ryan Moehlman, City Counselor Matt Schofield, Fire Chief /Interim City Administrator Grant Haarmann, ITS Angie Haslag, PW Administrative Assistant Sr Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Councilman Randy Wright, Phil Freeman, Stephi Smith-News Tribune, Eric Landwehr –Cole County PW and Harry Otto 1) Introductions No formal Introductions made. 2) Approval of the September 14, 2023 Committee meeting minutes Councilman Deeken moved and Councilman Lester seconded to approve the September 14, 2023 meeting minutes, motion carried. 3) Citizen opportunity to address Council Committee on Stormwater and Other Public Works Issues. No one present Minutes/Jefferson City Public Works and Planning Committee October 12, 2023 2 4) New Business a. Equipment & Vehicle Leasing (Britt Smith) Mr. Britt Smith provided a handout to committee members explaining the truck needs of the Street Division and provide three options to obtain and fund those needs. Discussion among Committee members and staff took place. It was recommended that staff come back to the Committee with more information and precise dollar amounts. b. Madison Street Improvement Discussion (David Bange) Mr. Bange presented various options and dollar amounts required. He provided five potential improvement options and spoke on which option may be best. Mr. Phil Freeman was present and spoke before the committee about needed improvements to Madison Street. Discussion among Committee members and staff took place. The committee chose to endorse a larger project to be done. Councilman Schwartz motioned, seconded by Councilman Deeken to move forward to full Council with a City/County Project to upgrade Madison Street. Motion carries with the following roll call vote: Aye: Spencer, Deeken, Lester, Schwartz, Spicer Nay: c. Wastewater Farm Lease (Eric Seaman) Mr. Seaman gave a brief slide presentation on renewal of the Airport and Wastewater ground lease which is due every five years. Mr. Seaman noted that the Purchasing Division has received proposals. There was no discussion among committee members and staff. d. Rail Spur/Transload Facility Funding Agreement (David Bange) Mr. Bange spoke briefly on the funding needs increasing, creating a shortfall for the project. Mr. Eric Landwehr spoke to committee members regarding the grant process and assessment changed. Looking at possibility of City helping with shortfall amount. Discussion among committee members and staff took place on funding options City might be able to provide. Staff will bring back to the committee at a later time when there is a better idea of the amount of funding needed. e. Project Update – Requested by Councilman Spencer 1. Northwood Drive Sewer Extension (Eric Seaman) Mr. Morasch and Mr. Seaman noted to committee members this project was not funded in the Fiscal Year 2024 Budget. They also noted there has been no discussion with residents on costs pertaining to hooking up to the system. Discussion among committee members, staff and council persons present took place. It was decided to proceed with design and set up public meetings. Minutes/Jefferson City Public Works and Planning Committee October 12, 2023 3 2. Airport Projects-Parking Lot and Fence (Britt Smith) Mr. Britt Smith presented two options to committee members including costs associated with each option. He noted staff will take a look at the parking area for improvements to be done. Discussion among committee members and staff on which option, whether the chip & seal or the overlay would be best and most cost efficient. After discussion committee members directed staff to look into a hybrid option. 5) Other/Old Business Mr. Eric Landwehr spoke briefly again on the Transload Facility. He informed those present that it will now be referred to as C.A.R.T. Capitol Area Rail Terminal. He also noted there will be update presentations on the following dates: November 6, 2023 to the City Council; November 7, 2023 to County Commission and November 8, 2023 an informational meeting with prospective customers. 6) Reports a. Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee was not present at the meeting so Mr. Clint Smith spoke briefly on the grant updates. b. Quarterly Sales Tax Projects Report (David Bange) Mr. Bange presented a handout and spoke briefly of just a few small changes in the funds. c. Quarterly Building Permit and Business License Report (Clint Smith) Mr. Clint Smith spoke briefly on the building permit and business license report. He provided a spreadsheet of all permit and licenses issued for the last quarter Mr. Smith highlighted there were four new residential subdivisions to be developed. Mr. Clint Smith mentioned to those present that there is a Housing Workshop a few staff members will be attending. He also gave a brief Cemetery update on complaints received that those issues have been resolved at Longview Cemetery and Old City Cemetery. 7) Adjourn Councilman Lester moved, seconded by Councilman Deeken to adjourn the meeting at this time (8:56 a.m.)