HomeMy Public PortalAbout2023-10-12 minutesMINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
John G. Christy Municipal Building, 320 East McCarty Street
Council Chambers and Virtual
October 12, 2023
Committee Members Present: Attendance
Scott Spencer, Chairman 6 of 6
Jack Deeken, V. Chairman 6 of 6
Mike Lester 6 of 6
Derrick Spicer 5 of 6
Mark Schwartz 5 of 6
Staff Present:
Matt Morasch, Director Public Works
David Bange, City Engineer
Britt Smith, Operations Division Director
Eric Seaman, Wastewater Division Director
Gerry Stegeman, Transit Division Manager
Don Fontana, Civil Engineer II
Clint Smith, Director of Planning & Protective Services
Ryan Moehlman, City Counselor
Matt Schofield, Fire Chief /Interim City Administrator
Grant Haarmann, ITS
Angie Haslag, PW Administrative Assistant Sr
Chairman Spencer called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guests attended the meeting: Councilman Randy Wright, Phil Freeman,
Stephi Smith-News Tribune, Eric Landwehr –Cole County PW and Harry Otto
1) Introductions
No formal Introductions made.
2) Approval of the September 14, 2023 Committee meeting minutes
Councilman Deeken moved and Councilman Lester seconded to approve the September
14, 2023 meeting minutes, motion carried.
3) Citizen opportunity to address Council Committee on Stormwater and Other Public
Works Issues.
No one present
Minutes/Jefferson City Public Works and Planning Committee
October 12, 2023
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4) New Business
a. Equipment & Vehicle Leasing (Britt Smith)
Mr. Britt Smith provided a handout to committee members explaining the truck
needs of the Street Division and provide three options to obtain and fund those
needs.
Discussion among Committee members and staff took place. It was
recommended that staff come back to the Committee with more information and
precise dollar amounts.
b. Madison Street Improvement Discussion (David Bange)
Mr. Bange presented various options and dollar amounts required. He provided
five potential improvement options and spoke on which option may be best.
Mr. Phil Freeman was present and spoke before the committee about needed
improvements to Madison Street.
Discussion among Committee members and staff took place. The committee
chose to endorse a larger project to be done.
Councilman Schwartz motioned, seconded by Councilman Deeken to move
forward to full Council with a City/County Project to upgrade Madison Street.
Motion carries with the following roll call vote:
Aye: Spencer, Deeken, Lester, Schwartz, Spicer
Nay:
c. Wastewater Farm Lease (Eric Seaman)
Mr. Seaman gave a brief slide presentation on renewal of the Airport and
Wastewater ground lease which is due every five years. Mr. Seaman noted that
the Purchasing Division has received proposals.
There was no discussion among committee members and staff.
d. Rail Spur/Transload Facility Funding Agreement (David Bange)
Mr. Bange spoke briefly on the funding needs increasing, creating a shortfall for
the project. Mr. Eric Landwehr spoke to committee members regarding the grant
process and assessment changed. Looking at possibility of City helping with
shortfall amount.
Discussion among committee members and staff took place on funding options
City might be able to provide. Staff will bring back to the committee at a later time
when there is a better idea of the amount of funding needed.
e. Project Update – Requested by Councilman Spencer
1. Northwood Drive Sewer Extension (Eric Seaman)
Mr. Morasch and Mr. Seaman noted to committee members this project
was not funded in the Fiscal Year 2024 Budget. They also noted there
has been no discussion with residents on costs pertaining to hooking up
to the system.
Discussion among committee members, staff and council persons
present took place. It was decided to proceed with design and set up
public meetings.
Minutes/Jefferson City Public Works and Planning Committee
October 12, 2023
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2. Airport Projects-Parking Lot and Fence (Britt Smith)
Mr. Britt Smith presented two options to committee members including
costs associated with each option. He noted staff will take a look at the
parking area for improvements to be done.
Discussion among committee members and staff on which option,
whether the chip & seal or the overlay would be best and most cost
efficient. After discussion committee members directed staff to look into a
hybrid option.
5) Other/Old Business
Mr. Eric Landwehr spoke briefly again on the Transload Facility. He informed those
present that it will now be referred to as C.A.R.T. Capitol Area Rail Terminal. He also
noted there will be update presentations on the following dates: November 6, 2023 to the
City Council; November 7, 2023 to County Commission and November 8, 2023 an
informational meeting with prospective customers.
6) Reports
a. Neighborhood Service Grant Updates (Rachel Senzee)
Ms. Senzee was not present at the meeting so Mr. Clint Smith spoke briefly on
the grant updates.
b. Quarterly Sales Tax Projects Report (David Bange)
Mr. Bange presented a handout and spoke briefly of just a few small changes in
the funds.
c. Quarterly Building Permit and Business License Report (Clint Smith)
Mr. Clint Smith spoke briefly on the building permit and business license report.
He provided a spreadsheet of all permit and licenses issued for the last quarter
Mr. Smith highlighted there were four new residential subdivisions to be
developed.
Mr. Clint Smith mentioned to those present that there is a Housing Workshop a
few staff members will be attending. He also gave a brief Cemetery update on
complaints received that those issues have been resolved at Longview Cemetery
and Old City Cemetery.
7) Adjourn
Councilman Lester moved, seconded by Councilman Deeken to adjourn the meeting at
this time (8:56 a.m.)