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Home My Public Portal About2023-11-09 minutesMinutes JEFFERSON CITY PLANNING AND ZONING COMMISSION November 9, 2023 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 2 of 2 Penny Quigg, Vice Chair 2 of 2 Emily Fretwell 2 of 2 Treaka Young 2 of 2 Jacob Robinett 2 of 2 Bunnie Trickey Cotten 2 of 2 Shanon Hawk 2 of 2 Hank Vogt 2 of 2 Randy Hoselton, Alternate 2 of 2 Sara Michael, Alternate 2 of 2 COMMISSION MEMBERS ABSENT Tom Werdenhause 1 of 2 COUNCIL LIAISON PRESENT Michael Lester STAFF PRESENT Eric Barron, Planning Manager Kortney Bliss, Planner Anne Stratman, Neighborhood Services Specialist Shawn McCall, Associate City Attorney Guests: Stephi Smith Glenn Struemph Dave Burks 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Eight regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Chair announced that eight regular members and one alternate, Mr. Hoselton, are present and eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Fretwell moved and Mr. Robinett seconded to approve the agenda as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, Vogt, and Young. Nay: None 4. Approval of the Regular Meeting Minutes of September 21, 2023. Ms. Cotten moved and Mr. Vogt seconded to approve the regular meeting minutes of September 21, 2023 as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, Vogt, and Young. Nay: None 5. Communications Received None received 6. New Business/Public Hearing Case No. P23015 – Text Amendments Pertaining to Chapter 35 of Jefferson City Code. Request filed by city staff to amend the text of Chapter 35, Zoning Ordinance, pertaining to the following: 1. Drive Through Lane Specific Use Standards 2. Mini Storage Warehouse Specific Use Standards 3. Marijuana Related Uses Mr. Barron gave a brief overview of the three proposed text amendments, which were presented and discussed at the September Planning and Zoning Commission where the commission directed staff to finalize the proposed amendments and schedule them for a public hearing. Mr. Barron described the existing standards for drive through lanes and the proposed amendments, giving visual examples from Jefferson City and Columbia. Mr. Barron described that there have been 4 variances issued by the Board of Adjustment regarding drive through lane setbacks, and described how drive through uses are becoming increasingly designed with drive through lanes at the border of the property. Mr. Barron described how the existing 20 feet radius curb requirement compares to sites outside Jefferson City, with other sites being designed with significantly less than 20 feet radius curves. Mr. Barron described the existing standards for outdoor mini-storage site design, which include a fencing/screening requirement, driveway width minimums, parking space requirements, and restriction on only one driveway access per street frontage. Mr. Barron described that it is very common for mini-storage developments to receive variances from one or more of these standards, and that there have been four variance approvals by the Board of Adjustment within the last 10 years. Mr. Barron described that the Board had requested staff to look into amendments to the standards based on the repeated variance requests. Mr. Barron gave visual examples of the site design standards and variances issued by the Board. With respect to the screening requirement, Mr. Barron described that bufferyard standards would still apply to new construction and that mini-storage uses, being a conditional use within the C-2 district, could have screening or fencing requirements placed as a condition within that district. Mr. Barron described that with the passage of Amendment 3, legalizing recreational marijuana in Missouri, the Zoning Code is in need of updating. Current regulations within the zoning code refer to medical marijuana, and the proposed amendment would remove the medical reference so that the zoning code regulations would pertain to recreational, comprehensive, and microbusiness uses as well. Mr. Barron stated that the purpose of the amendment is to bring the zoning code in line with State law. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. No one else spoke regarding the request; the Chair closed testimony. Mr. Robinett moved and Ms. Young seconded a motion to recommend approval to the City Council the proposed zoning code text amendments. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, Vogt, and Young. Nay: None 7. Other New Business Case No. P23016 – 2900 Block of Route CC, Final Subdivision Plat of Edward’s Ridge Subdivision. Request filed by Dave Burks Construction LLC, property owner, for a Final Subdivision Plat for 22.51 acres proposing creation of 26 lots. The property is zoned RS-2 Low Density Residential and is located 500 feet north of the intersection of Route CC and Fox Moor Court and is described as part of the Southeast Quarter of the Southeast Quarter of Section 22 and part of the Southwest Quarter of the Southwest Quarter of Section 23, all in Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri (Central Missouri Professional Services, Consultant). Ms. Bliss described the location of the property and gave an overview of the proposed subdivision plat. Mr. Glen Struemph, CMPS, 2500 East McCarty Street, on behalf of Burks Construction, presented the case and stated that it is a subdivision of 22 ½ acres proposing 26 new single-family homes. He also stated that the zoning was pre-approved back in June of 2023. He then stated that tract A will be reserved for a stormwater detention basin. He gave additional details on what the project entails and stated that there should be no issues with traffic. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. No one else spoke regarding the request; the Chair closed testimony. Mr. Barron described details on the stormwater basin, sanitary sewer easements to neighboring properties, state right-of-way nature of Route CC, and stated that improvement plans associated with the subdivision are still in review by the Public Works Department but are generally in order. He stated that Mr. Wade has some minor technical comments on the plat document that have been forwarded to the consultant. Mr. Barron stated the staff recommendation is for approval subject to the standard conditions of addressing any remaining technical comments and submitting a signed plat document prior to introduction to City Council. Ms. Cotton moved and Mr. Vogt seconded a motion to recommend approval to the City Council the requested Final Subdivision Plat of Edward’s Ridge Subdivision with the following conditions: 1. Address technical comments from city staff; and 2. Submittal of finalized and signed plat prior to introduction to City Council. The motion passed 8-0 with the following votes: Aye: Cotten, Fretwell, Hawk, Hoselton, Quigg, Robinett, Vogt, and Young. Nay: None 8. Other Business A. Staff Updates on prior cases Mr. Barron stated that the rezoning of 211 Commerce Drive has been approved by the City Council. B. Adoption of 2024 Planning and Zoning Commission Meeting Calendar Ms. Cotten moved to approve the calendar and Mr. Vogt seconded. Motion passed unanimously. C. CAMPO 2045 MTP Mr. Barron gave details on the status and updates for the MTP and handed out survey cards. He also made the commission aware of the public hearings scheduled in December. 9. Adjourn. There being no further business, the chair adjourned the meeting at 6:13 p.m. Respectfully Submitted, Tiphanie Pearson, Administrative Assistant