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Home My Public Portal AboutAPRIL 6, 2022 Regular Session Greencastle Board of Commissioners Minutes of the Regular Meeting Wednesday, April 6, 2022 Present: President Cathy Merrell,Vice-President Tim Trigg, Secretary Joanna Muncie Absent: Pete Meyer, Putnam County Public Library Liaison David Taylor, Greencastle Community School Corporation Liaison Brittany Labhart Also present: Banner Graphic Reporter Eric Bernsee, Assistant Director/Aquatics Director Chrysta Snellenberger, Park Maintenance Supervisor David Bault, Mayor Bill Dory, City Council Liaison Stacie Langdon, Scott Monett,Julie Carr,Jen Balka, Andrew Ranck, Michael Bennett, Lewis DeWayne Altemiller, Steve Conlin, Katie Wood, Beva Miller, Director Greg Ruark Call to Order The regular meeting of the Greencastle Board of Park Commissioners was called to order on Wednesday, April 6, 2022 at 7:00pm by Board President Cathy Merrell. Public Input- none to report Approval of Minutes Assistant Director Chrysta Snellenberger presented minutes from the regular monthly meeting, held, Wednesday, March 2, 2022.The minutes were accepted on a motion by J. Muncie with a second by T.Trigg; approved 3-0. Approval of Special Meeting Special Board of Park Commissioners meeting held Wednesday, March 16, 2022 -the hiring of Parks Director Greg Ruark.T.Trigg moved to approve the minutes;J. Muncie second; approved 3-0. Monthly Expenditures Monthly claims and invoice information was presented.There was no discussion. Motion by T. Trigg to approve; second from J. Muncie; report approved 3-0. Special Park Use Request(s) • Scott Monett requested space in Robe Ann Park for display during Child Abuse Prevention Month. Motion to approve by T.Trigg; second from J. Muncie; approved 3-0. • Mitch Dickerson - Pickleball Tournaments REQUEST WAS TABLED • Julie Carr, Kinetic Change/volleyball court; waiting for contractor to return from vacation; Steve Thomas,John Richardson and Haleigh Menendez "are in control at this point." • Putnam County Quick Start Tennis Program (court request). Chrysta presented a request on behalf of West Central Indiana Community Tennis Association (WCICTA). Lynn Rainey is requesting use of the Pickleball Courts which are ideally sized for kindergarten and first grade aged participants. Requested dates:June 13, 16, 20, 23, 27, 30; July 11, 14, 18, 21. Lessons are from 9:00Am to 10:00AM. Time requested is 8:30-10:15AM for prep and clean up. Motion to approve J. Muncie; second from T.Trigg; approved 3-0. • Harmony Baptist Church requested Band Shelter and Shelter 1 for VBS in the Park, an all-day event Saturday,June 4, 2022. Motion to approve from T.Trigg; second from J. Muncie; approved 3-0. • Jen Balka,from the Putnam County Hospital Cancer Center, requested a shelter May 14,June 11, July 9,August 13, September 10, October 8,for County residents and surrounding areas, who are directly affected by treatments related to cancer. Plan is to gather for coffee, meet and greet, and take a walk in the park. Research proves that activity and movement promote better healing and improves weakness and fatigue." Motion to approve by T.Trigg; second from J. Muncie; approved 3-0. • DeWayne Altemiller requesting time at the Dog Park for SPA DAY for Dogs.Vote to approve was contingent on DeWayne checking with Laurie H. to see if they needed a Certificate of Insurance, or to check with the Humane Society to see if they would provide similar document. T.Trigg motioned to approve (with contingencies);J. Muncie second; approved 3-0. New Business • Andrew Ranck, Executive Director of Putnam County Comprehensive Services (PCCS), presented a contract for maintenance and cleaning services for one laborer provided by PCCS. Laborer Joe was requesting and will be paid $13/hour(the City will be paying PCCS $17/hour) for 144 days of work, which amounts to $9,792.00, which would then be rounded up to $10,000.00 in the event additional work and funds were needed. He would not be required to work Good Friday, Memorial Day,July 4, and Labor Day. Pending one or to amendments to the contract, a motion was provided by J. Muncie; second from T.Trigg; approved 3-0. • Tennis courts and pickleball courts lighting repairs: Maintenance Supervisor Dave Bault provided options on improving the lighting on both sets of courts. Discussion ensued; Mayor Dory indicated he would reach out to Rick Burger at Duke Energy regarding potential assistance with the project. Item to be revisited during the May meeting. Old Business and Special Projects Updates Mayor Dory provided an INDOT update on temporary right of ways in 4 different partials at Robe Ann Park and Mary Fields Park. INDOT is offering#3, 850.00 for tree replacement/temporary right of way issues and he is asking Board to allow President Merrell to sign documents once Laurie H. verifies information.T.Trigg motioned to approve; second from J. Muncie; approved 3-0. Miscellaneous Spear Corporation provided a proposal to update pool components,which are necessary for the pool to function properly this summer. Amount to complete the work is$10,798.92.J. Muncie provided a motion to approve; second from T. Trigg; approved 3-0. President Merrell has the ability to sign, if necessary. Adjournment The monthly Park Board meeting was adjourned at 7:56PM on a motion from T.Trigg; second from J. Muncie; approved 3-0. Minutes respectfully submitted by: Greg Ruark, irector of Parks and Recreation City of Greencastle, Indiana Minutes approved by: 1 / Cathy Merre , President Tim Trigg, ice resident r ra Joanna Muncie, Secretary Pete Me er(absent) Next Regular Meeting:Wednesday, May 4, 7:00pm in City Hall GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday, May 4, 2022 VENDOR DESCRIPTION AMOUNT Baker's Septic Service BWSP & Jaycee Parks port-a-let service $152.00 Headley Hardware Park maintenance supplies $634.22 Black Lumber Paint, lumber, spackling $75.96 Humphrey's Outdoor Power Pump oil,pump, spark plug $347.94 NAPA Auto Parts Rear View Mirror for pick-up truck $117.07 Spark Plug $7.58 AA Huber& Sons Resetting toilet $224.95 Kiefer Aquatics Replacement battery for ADA lift $329.15 Spear Corporation CPO Course - Greg Ruark $330.00 Credit Card Services Amazon-recorder, squeeze balls (EEH) $109.29 Total General Operation Expenses $2,328.16 GRAND TOTAL MONTHLY EXPENSES $2,328.16 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$2,328.16 dated this 4th day of May, 2022. SIGNATURES OF GOVERNING BOARD Cathy Merrell(President Tim Trig ice Pre Joanna Muncie, Secretary Pete er