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PKT-CC-2019-12-10
DECEMBER 10, 2019 PRE -COUNCIL WORKSHOP 12:00 P.M. PRE -COUNCIL WORKSHOP 6:00 P.M. REGULAR CITY COUNCIL MEETING 7:00 P.M. City Council Chambers 217 East Center Street Moab, Utah 84532 Pre -Council Workshop - 12:00 p.m. Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards. agenda summary ordinance 2019 -30.pdf draft ordinance 2019 -30.pdf Pre -Council Workshop 6:00 p.m. Community Contributions 2019 agenda summary community contributions.pdf community contributions evaluation.pdf Walnut Lane RFP walnut lane rfp agenda summary.pdf walnut lane rfp.pdf walnut lane rfp redlined.pdf Regular City Council Meeting - 7:00 p.m. Call to Order and Pledge of Allegiance Approval of Minutes Minutes: November 22, 2019 Special City Council Meeting cc -minutes -11 -22 -2019 draft.pdf Mayor and Council Reports Administrative Reports Citizens to Be Heard Presentation Presentation to David Olsen Moab Police Department Victim Assistance Unit Six Month Update Public Hearing (Approximately 7:30 p.m.) Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards. oa dev standards 12.10.2019 agenda report public hearing.pdf ordinance 2019 -030 draft 12.5.2019.pdf Old Business Resolution 51 -2019: Adopting a Capital Projects Prioritization Matrix for the City of Moab Briefing and possible action agenda summary sheet - resolution 51 -2019 adopting matrix.pdf 51 -2019 matrix resolution.pdf draft capital projects prioritization matrix.pdf Discussion and Approval of Walnut Lane RFP as - walnut lane rfp 12 -10 -19.pdf walnut lane apartments rfp 12 -3 -19.pdf walnut lane apartments rfp 12 -3 -19_redlined.pdf New Business Community Contributions 2019 Briefing and possible action agenda summary -- community contributions.pdf community contributions 2019 council summary report.pdf Approval of an Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU -Moab Campus development site by and between Moab City, Utah and Grand County, Utah Briefing and possible action agenda summary sheet - aggie blvd.pdf interlocal agreement usu city county.pdf Back -in Angle Parking Recommendations Briefing and possible action back -in angle parking recommendations agenda summary.pdf back -in angle parking technical memorandum.pdf Resolution 63 -2019: Approving the Mick Minor Subdivision of Property Located at 600 Mill Creek Dr. Moab, Utah 84532. Briefing and possible action mick minor subdivision cc agenda summary 121019.pdf resolution 63 -2019 mick minor subdivision121019.pdf 099 -17 mick subdivision final (1).pdf Resolution 64 -2019: Approving the Bailey Minor Subdivision of Property Located at 62 South 200 East Moab, Utah 84532. Briefing and possible action cc agenda report bailey 12.5.19.pdf resolution 64 -2019 bailey minor subdivision.pdf 08.26.2019 bailey layout revised.pdf Resolution 66 -2019: A resolution approving a lot consolidation for Lots 22 &24 Mulberry Grove located at 633 & 641 Peacock Lane Briefing and possible action cc agenda summary sheet mulberry grove lot conlsoidation.pdf attachment 1 resolution 66 -2019 mulberry grove lot consolidation.docx attachment 2 081 -19 plat.pdf attachment 3 plat mulberry grove 01 -0mul.pdf attachment 4 state code 10 -9a -608.pdf Proposed 2020 City Council Meeting Schedule Briefing and possible action 2020 council schedule.pdf Proposed 2020 Moab City Holiday Schedule Briefing and possible action 2020 holiday schedule.pdf Approval of Bills Against the City of Moab Adjournment Special Accommodations: In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder ’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org 1. 1.1. Documents: 2. 2.1. Documents: 2.2. Documents: 3. 4. 5. 5.1. Documents: 6. 7. 8. 9. 9.1. 9.2. 10. 10.1. Documents: 11. 11.1. Documents: 11.2. Documents: 12. 12.1. Documents: 12.2. Documents: 12.3. Documents: 12.4. Documents: 12.5. Documents: 12.6. Documents: 12.7. Documents: 12.8. Documents: 13. 14. DECEMBER 10, 2019PRE-COUNCIL WORKSHOP 12:00 P.M.PRE -COUNCIL WORKSHOP 6:00 P.M.REGULAR CITY COUNCIL MEETING 7:00 P.M.City Council Chambers 217 East Center Street Moab, Utah 84532Pre-Council Workshop - 12:00 p.m.Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards.agenda summary ordinance 2019 -30.pdfdraft ordinance 2019 -30.pdfPre-Council Workshop 6:00 p.m.Community Contributions 2019agenda summary community contributions.pdfcommunity contributions evaluation.pdfWalnut Lane RFP walnut lane rfp agenda summary.pdfwalnut lane rfp.pdfwalnut lane rfp redlined.pdfRegular City Council Meeting - 7:00 p.m.Call to Order and Pledge of AllegianceApproval of MinutesMinutes: November 22, 2019 Special City Council Meeting cc -minutes -11 -22 -2019 draft.pdf Mayor and Council Reports Administrative Reports Citizens to Be Heard Presentation Presentation to David Olsen Moab Police Department Victim Assistance Unit Six Month Update Public Hearing (Approximately 7:30 p.m.) Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards. oa dev standards 12.10.2019 agenda report public hearing.pdf ordinance 2019 -030 draft 12.5.2019.pdf Old Business Resolution 51 -2019: Adopting a Capital Projects Prioritization Matrix for the City of Moab Briefing and possible action agenda summary sheet - resolution 51 -2019 adopting matrix.pdf 51 -2019 matrix resolution.pdf draft capital projects prioritization matrix.pdf Discussion and Approval of Walnut Lane RFP as - walnut lane rfp 12 -10 -19.pdf walnut lane apartments rfp 12 -3 -19.pdf walnut lane apartments rfp 12 -3 -19_redlined.pdf New Business Community Contributions 2019 Briefing and possible action agenda summary -- community contributions.pdf community contributions 2019 council summary report.pdf Approval of an Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU -Moab Campus development site by and between Moab City, Utah and Grand County, Utah Briefing and possible action agenda summary sheet - aggie blvd.pdf interlocal agreement usu city county.pdf Back -in Angle Parking Recommendations Briefing and possible action back -in angle parking recommendations agenda summary.pdf back -in angle parking technical memorandum.pdf Resolution 63 -2019: Approving the Mick Minor Subdivision of Property Located at 600 Mill Creek Dr. Moab, Utah 84532. Briefing and possible action mick minor subdivision cc agenda summary 121019.pdf resolution 63 -2019 mick minor subdivision121019.pdf 099 -17 mick subdivision final (1).pdf Resolution 64 -2019: Approving the Bailey Minor Subdivision of Property Located at 62 South 200 East Moab, Utah 84532. Briefing and possible action cc agenda report bailey 12.5.19.pdf resolution 64 -2019 bailey minor subdivision.pdf 08.26.2019 bailey layout revised.pdf Resolution 66 -2019: A resolution approving a lot consolidation for Lots 22 &24 Mulberry Grove located at 633 & 641 Peacock Lane Briefing and possible action cc agenda summary sheet mulberry grove lot conlsoidation.pdf attachment 1 resolution 66 -2019 mulberry grove lot consolidation.docx attachment 2 081 -19 plat.pdf attachment 3 plat mulberry grove 01 -0mul.pdf attachment 4 state code 10 -9a -608.pdf Proposed 2020 City Council Meeting Schedule Briefing and possible action 2020 council schedule.pdf Proposed 2020 Moab City Holiday Schedule Briefing and possible action 2020 holiday schedule.pdf Approval of Bills Against the City of Moab Adjournment Special Accommodations: In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder ’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org 1.1.1.Documents:2.2.1.Documents:2.2.Documents:3.4.5.5.1. Documents: 6. 7. 8. 9. 9.1. 9.2. 10. 10.1. Documents: 11. 11.1. Documents: 11.2. Documents: 12. 12.1. Documents: 12.2. Documents: 12.3. Documents: 12.4. Documents: 12.5. Documents: 12.6. Documents: 12.7. Documents: 12.8. Documents: 13. 14. DECEMBER 10, 2019PRE-COUNCIL WORKSHOP 12:00 P.M.PRE -COUNCIL WORKSHOP 6:00 P.M.REGULAR CITY COUNCIL MEETING 7:00 P.M.City Council Chambers 217 East Center Street Moab, Utah 84532Pre-Council Workshop - 12:00 p.m.Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards.agenda summary ordinance 2019 -30.pdfdraft ordinance 2019 -30.pdfPre-Council Workshop 6:00 p.m.Community Contributions 2019agenda summary community contributions.pdfcommunity contributions evaluation.pdfWalnut Lane RFP walnut lane rfp agenda summary.pdfwalnut lane rfp.pdfwalnut lane rfp redlined.pdfRegular City Council Meeting - 7:00 p.m.Call to Order and Pledge of AllegianceApproval of MinutesMinutes: November 22, 2019 Special City Council Meetingcc-minutes -11 -22 -2019 draft.pdfMayor and Council ReportsAdministrative ReportsCitizens to Be HeardPresentation Presentation to David OlsenMoab Police Department Victim Assistance Unit Six Month UpdatePublic Hearing (Approximately 7:30 p.m.)Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards.oa dev standards 12.10.2019 agenda report public hearing.pdfordinance 2019 -030 draft 12.5.2019.pdfOld BusinessResolution 51 -2019: Adopting a Capital Projects Prioritization Matrix for the City of MoabBriefing and possible actionagenda summary sheet - resolution 51 -2019 adopting matrix.pdf51-2019 matrix resolution.pdfdraft capital projects prioritization matrix.pdfDiscussion and Approval of Walnut Lane RFPas - walnut lane rfp 12 -10 -19.pdfwalnut lane apartments rfp 12 -3 -19.pdfwalnut lane apartments rfp 12 -3 -19_redlined.pdfNew BusinessCommunity Contributions 2019 Briefing and possible actionagenda summary -- community contributions.pdfcommunity contributions 2019 council summary report.pdfApproval of an Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU -Moab Campus development site by and between Moab City, Utah and Grand County, Utah Briefing and possible action agenda summary sheet - aggie blvd.pdf interlocal agreement usu city county.pdf Back -in Angle Parking Recommendations Briefing and possible action back -in angle parking recommendations agenda summary.pdf back -in angle parking technical memorandum.pdf Resolution 63 -2019: Approving the Mick Minor Subdivision of Property Located at 600 Mill Creek Dr. Moab, Utah 84532. Briefing and possible action mick minor subdivision cc agenda summary 121019.pdf resolution 63 -2019 mick minor subdivision121019.pdf 099 -17 mick subdivision final (1).pdf Resolution 64 -2019: Approving the Bailey Minor Subdivision of Property Located at 62 South 200 East Moab, Utah 84532. Briefing and possible action cc agenda report bailey 12.5.19.pdf resolution 64 -2019 bailey minor subdivision.pdf 08.26.2019 bailey layout revised.pdf Resolution 66 -2019: A resolution approving a lot consolidation for Lots 22 &24 Mulberry Grove located at 633 & 641 Peacock Lane Briefing and possible action cc agenda summary sheet mulberry grove lot conlsoidation.pdf attachment 1 resolution 66 -2019 mulberry grove lot consolidation.docx attachment 2 081 -19 plat.pdf attachment 3 plat mulberry grove 01 -0mul.pdf attachment 4 state code 10 -9a -608.pdf Proposed 2020 City Council Meeting Schedule Briefing and possible action 2020 council schedule.pdf Proposed 2020 Moab City Holiday Schedule Briefing and possible action 2020 holiday schedule.pdf Approval of Bills Against the City of Moab Adjournment Special Accommodations: In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder ’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org 1.1.1.Documents:2.2.1.Documents:2.2.Documents:3.4.5.5.1.Documents:6.7.8.9.9.1.9.2.10.10.1.Documents:11.11.1.Documents:11.2.Documents:12.12.1.Documents:12.2. Documents: 12.3. Documents: 12.4. Documents: 12.5. Documents: 12.6. Documents: 12.7. Documents: 12.8. Documents: 13. 14. DECEMBER 10, 2019PRE-COUNCIL WORKSHOP 12:00 P.M.PRE -COUNCIL WORKSHOP 6:00 P.M.REGULAR CITY COUNCIL MEETING 7:00 P.M.City Council Chambers 217 East Center Street Moab, Utah 84532Pre-Council Workshop - 12:00 p.m.Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards.agenda summary ordinance 2019 -30.pdfdraft ordinance 2019 -30.pdfPre-Council Workshop 6:00 p.m.Community Contributions 2019agenda summary community contributions.pdfcommunity contributions evaluation.pdfWalnut Lane RFP walnut lane rfp agenda summary.pdfwalnut lane rfp.pdfwalnut lane rfp redlined.pdfRegular City Council Meeting - 7:00 p.m.Call to Order and Pledge of AllegianceApproval of MinutesMinutes: November 22, 2019 Special City Council Meetingcc-minutes -11 -22 -2019 draft.pdfMayor and Council ReportsAdministrative ReportsCitizens to Be HeardPresentation Presentation to David OlsenMoab Police Department Victim Assistance Unit Six Month UpdatePublic Hearing (Approximately 7:30 p.m.)Ordinance 2019 -30: An ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards.oa dev standards 12.10.2019 agenda report public hearing.pdfordinance 2019 -030 draft 12.5.2019.pdfOld BusinessResolution 51 -2019: Adopting a Capital Projects Prioritization Matrix for the City of MoabBriefing and possible actionagenda summary sheet - resolution 51 -2019 adopting matrix.pdf51-2019 matrix resolution.pdfdraft capital projects prioritization matrix.pdfDiscussion and Approval of Walnut Lane RFPas - walnut lane rfp 12 -10 -19.pdfwalnut lane apartments rfp 12 -3 -19.pdfwalnut lane apartments rfp 12 -3 -19_redlined.pdfNew BusinessCommunity Contributions 2019 Briefing and possible actionagenda summary -- community contributions.pdfcommunity contributions 2019 council summary report.pdfApproval of an Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU -Moab Campus development site by and between Moab City, Utah and Grand County, UtahBriefing and possible actionagenda summary sheet - aggie blvd.pdfinterlocal agreement usu city county.pdfBack-in Angle Parking RecommendationsBriefing and possible actionback-in angle parking recommendations agenda summary.pdfback-in angle parking technical memorandum.pdfResolution 63 -2019: Approving the Mick Minor Subdivision of Property Located at 600 Mill Creek Dr. Moab, Utah 84532.Briefing and possible actionmick minor subdivision cc agenda summary 121019.pdfresolution 63 -2019 mick minor subdivision121019.pdf099-17 mick subdivision final (1).pdfResolution 64 -2019: Approving the Bailey Minor Subdivision of Property Located at 62 South 200 East Moab, Utah 84532.Briefing and possible actioncc agenda report bailey 12.5.19.pdfresolution 64 -2019 bailey minor subdivision.pdf08.26.2019 bailey layout revised.pdfResolution 66 -2019: A resolution approving a lot consolidation for Lots 22 &24 Mulberry Grove located at 633 & 641 Peacock LaneBriefing and possible actioncc agenda summary sheet mulberry grove lot conlsoidation.pdfattachment 1 resolution 66 -2019 mulberry grove lot consolidation.docxattachment 2 081 -19 plat.pdfattachment 3 plat mulberry grove 01 -0mul.pdfattachment 4 state code 10 -9a -608.pdfProposed 2020 City Council Meeting ScheduleBriefing and possible action2020 council schedule.pdfProposed 2020 Moab City Holiday ScheduleBriefing and possible action 2020 holiday schedule.pdf Approval of Bills Against the City of Moab Adjournment Special Accommodations: In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder ’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259 -5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org 1.1.1.Documents:2.2.1.Documents:2.2.Documents:3.4.5.5.1.Documents:6.7.8.9.9.1.9.2.10.10.1.Documents:11.11.1.Documents:11.2.Documents:12.12.1.Documents:12.2.Documents:12.3.Documents:12.4.Documents:12.5.Documents:12.6.Documents:12.7.Documents:12.8.Documents: 13. 14. 1 CC PH Draft Development Standards 12.5.2019 Nora Shepard Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: City Council Public Hearing and on Ordinance 2019-30, an ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards. Disposition: Public Hearing on proposed Development Standards for new Overnight Accommodations in the RC Resort Commercial Staff Presenter: Nora Shepard, Planning Director Attachments: Exhibit A: Draft Ordinance 2019-30 Background/Summary: PC/CC Direction As the result of the adoption of Ordinance 2019-18, the City Staff and Planning Commission have been tasked with drafting of Development Standards so that the City can, one again, accept applications for new Overnight Accommodations in the City. As discussed by the Planning Commission and City Council in a joint work session held on Tuesday, August 13, 2019, the Development Standards that need to be developed shall include: ▪ Energy Efficiency ▪ Density and Size ▪ Aesthetics ➢ Height, bulk and scale ➢ Façade Variation ➢ Color and Materials ➢ Viewshed ▪ Landscaping, buffering ▪ Mixed Use Requirements ▪ Water carrying capacity, existing infrastructure capacity ▪ Contribution to cumulative traffic, connectivity/contribution to non- motorized/micro vehicle transportation network Where Are We in the Process? The City and County are working together to develop consistent Development Standard for Overnight Accommodations. While there may be some differences, the goal is to have similar standards inside and outside the City boundaries There have been numerous public meetings and work sessions to discuss and refine the proposed standards. Such meetings were held with the City Planning Commission and Council and with the County Planning Commission and Council. 2 CC PH Draft Development Standards 12.5.2019 Nora Shepard Expectations This effort to modify the regulation of Overnight Accommodations is ambitious. The goal at this time is to be able to accept new applications in the RC Resort Commercial Zone.. There will be on-going work after the adoption of the Development Standards to include, but not be limited to: • Development Standards for OAs in all commercial zones • Standards for redevelopment, remodels and expansions • Refinement of Standards based on the initial roll-out • Revised landscape and irrigation standards Zoning Approach: Grand County - As we have previously discussed, the City and County have chosen similar but different approaches for regulating new Overnight Accommodations. The County has adopted Overnight Accommodation Overlays (OAO) for: • Hotels and Motels • RV Parks and Campgrounds • Residential Overnight Accommodations Once the Development Standards are added to the Overlay Districts, the County will consider applying the OAO to specific parcels based on a legislative (or rezone) process. Once the OAO is attached to a parcel or parcels, an application can be filed for a specific project. City of Moab – Rather than using Overlay Zones, the City is proposing to include the new Development Standards as use specific requirements in each zone district where OAs will be allowed. This approach allows a property owner or applicant to be able to look at the Development Standards for Hotels and Motels (as an example) when they look up the zoning for a parcel. The Development Standards may be different for different zones, depending on the overall character of the zone. The goal is that Development Standards will be adopted by the City and by the County separately, but that they as consistent as possible. Status of the Code Revisions: At this time, the City Council is holding a public hearing on the proposed development standards in the RC Zone. The Planning Commission held a public hearing on November 21, 2019. Both the Planning Commission and City Council are continuing to discuss the draft ordinance. Description of Revised Development Standards: In reviewing and revising the Development Standards, the staff considered the following: 3 CC PH Draft Development Standards 12.5.2019 Nora Shepard Energy ▪ It is unlikely that a motel/hotel can practically meet net zero for their project. Net Zero means that the project generates as much energy as it uses. The Net Zero standard has been modified so that 80% of the energy needs are produced on site. The balance of the energy should be provided by purchasing renewable energy credits. ▪ Alternately, if a developer chooses to use an energy certification program such as Leeds or Community Building/Living Challenge, they would be able to do so. Water ▪ A rainwater catchment system will be required and used on site for beneficial uses. ▪ Maximum of 10% sod or non-native grass ▪ All new developments will have to use water-wise landscaping and/or xeriscape. In the future, the landscaping requirements in the MMC should be updated. ▪ Bioretention and bio-infiltration required (if the soil condition will allow it). Transportation OA Developments shall incorporate into their subdivision plat or site plan the following transportation infrastructure: • Space to accommodate a transit or shuttle stop • Enclosed, lockable bike storage at a rate of 1 space per 2 lodging units • Active transportation and non-motorized trail easements dedicated to the public when identified in the Grand County Non-motorized Trails Master Plan or Moab City Trails Plan OA developments over 40,000 sq ft will also be required to provide a narrative and transportation solutions that will reduce projected vehicle trips below the ITE Trip Generation Manual by 20%. Mixed Use, Civic Space, Open Space and Public Art Standards The concept of civic space has been difficult to define. Staff recommends that there be flexibility on the civic/open space/mixed use to develop functional and usable areas that may be most appropriate for the location and zoning. For example, projects in the Resort Commercial (RC) may want to provide tourist related facilities, such as the open/civic space behind the Aarchway Inn. After much discussion, it has been suggested that we concentrate requiring first floor mixed use requirement in the “in town” zones (C-2 and C-3)). One of the primary issues that prompted the changes for OAs is that much of the development that has occurred recently in our Commercial Zones has been in the form of OAs and that many commercial uses that benefit the residents and visitors are not being provided currently in Moab. Requiring mixed use for “in-town” OAs would help this situation. In addition, Landmark Design is working on creating code that encourages “commercial nodes” in 4 CC PH Draft Development Standards 12.5.2019 Nora Shepard Moab. That work will move forward as soon as we complete the Development Standards for OAs. The strategy being discussed at this time is to require a % of a lot or building square footage that could be satisfied by providing on or more of the following: • Usable open space or civic space for guests and residents of Moab • Commercial Uses that provide services or goods tailored to visitors and residents. • Community gardens or gardens for farm to table restaurants (in the RC Zone) • Space for seasonal sales of produce and other similar items • Restaurant open to the public • Employee housing above and beyond what is required by the Assured Workforce Housing Code • Installation or contribution to public art either on -site or elsewhere in Moab Height Projects in the RC Zone will have a maximum building height of 2 stories or 30 feet. Projects along Hwy 191 should be stepped so that the areas closest to the road be one - story with additional stories being stepped back. This is to avoid a “wall” along the highway. As proposed, OAs could achieve a third story with a maximum height of 40 feet if: • Additional affordable/employee/workforce housing above and beyond the amount required for Assured Workforce Housing; or • Dedication of land to the City or other qualified entity for the purposes of building affordable/employee/workforce housing; or • As a part of a master plan for the site that includes the overnight accommodation use as well as at least 20,000 square feet of commercial uses that provide goods or services for the community and open to the public. Examples include Day Care Centers, Drug Stores and Pharmacies, Grocery Stores, Open Markets and similar uses. This would be above and beyond the requirement for Mixed Use, Civic Space, Open Space. The commercial uses will not be counted toward the maximum square footage allowable for the Overnight Accommodation uses and may be in a separate structure. Maximum Building/Project Size One of the issues that was raised during the initial public meetings on Overnight Accommodations had to do the size and scale of many of the new projects in Moab. In an effort to ensure that new overnight accommodations are compatible with the historic scale of Moab, the Planning Commission is recommending maximum building and project sizes. During this effort, the following research was done to compare sizes of existing and proposed development in Moab and Grand County: 5 CC PH Draft Development Standards 12.5.2019 Nora Shepard Project Total Square Footage (approximately) # of rooms Hyatt 74,160 sf (main building) 110 rooms Homewood Suites 77,500 sf 96 rooms Hampton Inn 46,000 sf 79 rooms Sleep Inn 50,700 sf 87 rooms Wingate 58,000 sf 120 rooms Moab My Place 29,000 sf 64 rooms La Quinta 100 rooms HooDoo Hotel 115 rooms World Mark 270,000 sf 152 units Moab Rustic 14,500 sf 35 rooms Apache 15,500 sf 35 rooms Bowen 16,350 sf 41 rooms Aarchway Inn 60,000 sf 97 rooms The proposed maximum building size for Overnight Accommodations shall be no more than 20,000sf with a maximum total project square footage 40,000 sf. Up to 20,000 sq ft of additional OA square footage could be achieved as described in building height section. Site Development and Architectural Standards The proposed standards are fairly common and are not generally difficult to achieve. The balance of getting good design vs cost must be considered. We want more aesthetically pleasing projects, but do not want to make the standards so onerous as to make it impossible for smaller businesses and local developers to move forward. The Code will include schematics to explain the required massing shifts. 1 DRAFT 12.5.2019 CITY OF MOAB ORDINANCE #2019--030 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE SECTIONS 17.21 C-2 COMMERCIAL RESIDENTIAL ZONE AND 17.31 RC RESORT COMMERCIAL ZONE TO ALLOW NEW OVERNIGHT ACCOMMODATIONS, SUBJECT TO REVISED DEVELOPMENT STANDARDS. The following findings describe the intent and purpose of this ordinance: a. The City has enacted Title 17.00, Zoning, of the Moab Municipal Code (MMC), which governs land use and development within the City Limits. Text Amendments to the Moab Municipal Code are authorized pursuant to MMC § 17.04.070 and Utah Code Annotated 10-9a-503(1)(b) and (c). b. From time to time the City undertakes to revise its zoning ordinances to improve the quality of land development and align the Code with state law and contemporary planning concepts. c. The City has experienced rapid growth of Overnight Accommodations as a result of the growth of tourism in the region. Between 2010 and 2018 visitation to Arches National Park and Canyonlands National Park increased 60.1% and 58.9%, respectively, with Arches posting 1,663,557 visits, and Canyonlands posting 739,449 visits in 2018.1 d. Overnight Accommodations have displaced long term rental housing in Moab and are a contributing factor in the affordable housing shortage that exists in Moab.2 e. The City desires that new zoning regulations be developed to result in new overnight accommodations that better reflect the long-term interests of the City. f. There is a finite supply of developable land within the City, and market conditions have resulted in Overnight Lodging uses being developed to the detriment of the development of other necessary uses, including retail, commercial, office, and housing uses.3 g. The City has experienced an increase in traffic, congestion, noise, crowding, and related impacts associated with tourism and Overnight Lodging, and those impacts have affected the quality of life for Moab residents. The City recognizes that resident concerns are valid and justify changes to City zoning regulations. h. The City finds that there is good cause to make these text amendments. There have been fundamental changes to the City and to the zoning districts that are the subject of this ordinance. Current development impacts and the overall growth of overnight accommodations were not foreseen at the time many zoning classifications 1 Source, National Park Service Official Visitation Statistics. 2 Source, BAE Urban Economics, Moab/Grand County Nexus Study, Phases I and II, 2018. 3 See Id. 2 were adopted and, therefore, the zoning scheme requires modification to reflect current realities. This ordinance will facilitate a more diverse land use mix and provide important benefits for the development of affordable housing and other retail and commercial land uses. i. The United States Geological Survey is finalizing a draft report that includes findings from a recent multi-year study of the Moab area watershed. The study found that: a) safe yield of groundwater removal (the amount of water that can be removed without depleting aquifers) is less than previously estimated (11,000 to 13,000 acre/feet per year); j. This ordinance is consistent with the City’s General Plan, which expresses a desire to preserve the quality of life in Moab, the availability of affordable housing, an d a diverse, resilient local economy. k. This ordinance is the product of a substantial public process and public outreach, including public hearings and forums facilitated by Landmark Design in conjunction with Grand County, and public hearing held before th e City of Moab Planning Commission on June 27, 2019 at which members of the public expressed a desire that the City curtail Overnight Lodging growth. l. On July 23, 2019, the City Council adopted Ordinance 2019-018, removing Overnight Accommodations as a permitted use in the C-1, C-2, C-3, C-4, RC and SAR Zones and recognized Established Overnight Accommodations as legal uses. m. Development Standards are being proposed to better regulate new Overnight Accommodations in the RC Zone. THEREFORE, LET IT BE ORDAINED THAT THE FOLLOWING AMENDMENTS BE ADOPTED: SECTION 1: Amend Section 17.06.020 Definitions to add definitions for “Civic Space” refers to the places in which a community performs or engages in some part of its political or social life. More broadly, civic space can include spaces used for community activities, including open-air environments where public activities such as assemblies or speeches occur. Because most civic spaces are intentionally designed for use by the public, they express the values and culture of a community, and they have the potential to shape how individuals behave, what they perceive, and how institutions perform. “Usable Open Space” means any space on a lot not enclosed within a building which is designed for specific recreational purposes, including active and passive recreational activities. Usable open space includes common yards (except the required front yard setback), courtyards, balconies, decks, porches, roof decks and patios. Usable open space does not include driveways, aisles, or parking spaces 3 SECTION 23: Allow New Overnight Accommodations in the RC Resort Commercial Zone subject to new Development Standards by amending the following Code Sections: SSECTION 2.1 Amend Permitted Uses to include Overnight Accommodations, New as follows: 17.31.020 Permitted uses and regulations. A. Permitted Uses. The following uses shall be permitted-by-right. If a use is not listed it is prohibited. 1. Accessory buildings and uses; 2. Bars; 3. Caretaker or guard residence, accessory; 4. Custom personal services; 5. Eating establishments; 6. Established Overnight Accommodations. Established Overnight Accommodations, as defined in this Code and as indicated on the Established Overnight Accommodations Map, shall be considered legal, conforming uses. a. Established Overnight Accommodations will be allowed to make improvements to the property, so long as no new Overnight Accommodation units are proposed. 7. Gasoline service station, subject to the supplementary regulations of Section 17.31.050(B); 8. General retail (indoors); 9. Multi-household dwellings; 10. Municipal facilities and services; 11. Office, business or professional; 12. One-household dwelling and accessory uses; 13. Outdoor recreational uses, commercial; 14. Outfitters and guide services and facilities; 15. Overnight Accommodations, New – New Overnight Accommodations may be approved 4 subject to the Development Standards outlined in 17.31.060. 165. No New Recreational vehicle/travel trailer parks are allowed. Established recreational vehicle/travel trailer parks as identified on the Existing Overnight Accommodations Map are considered legal conforming uses and shall be subject to the supplementary regulations of Section 17.31.050(C) 176. Single-household dwelling. 187. Two-household dwelling and accessory units. SECTION 2.2: Add Development Standards to the RC Zone by adding Section 17.31.060: 17.31.060 Development Standards for Overnight Accommodations. Notwithstanding other provisions of this title to the contrary, the following supplementary regulations shall apply to new overnight accommodations in the RC, Resort Commercial District: 17.31.060 Development Standards for Overnight Accommodations Notwithstanding other provisions of this title to the contrar y, the following supplementary regulations shall apply to new Overnight Accommodations in the RC, Resort Commercial District: A. Energy: 1. OA Developments shall produce eighty percent (80%) of their energy needs on -site through solar, geothermal, or other renewable energy sources. 2. OA Developments are encouraged to purchase their remaining energy needs through renewable energy credits such as subscriber solar. 3. OA Development may meet this energy requirements by submitting a certification through the Green Building Challenge (Leed Gold or above), Living Building Challenge, Net Zero Building Certification, or other established industry standard. 4. OA Developments shall provide annual post occupancy monitoring. The City and property owner will review the monitoring. If the project is not meeting the energy requirements, a plan will be mutually agreed upon to improve performance. 5. OA Development must provide Electric Vehicle Charging Stations at a rate of 1 per 20 rooms. B. Water 1. OA developments shall install the maximum feasible rainwater catchment system and use the water for beneficial on-site uses, such as reducing the use of culinary water for landscaping irrigation. 2. OA developments shall have a maximum of 10% of their landscaped area covered in turf grass; OA Developments shall utilize water-wise and xeriscape landscaping design standards. 3. To the maximum extent possible, OA Developments shall utilize bio-retention and bio infiltration systems to manage storm water runoff, as soil conditions allow. 5 C. Transportation 1. OA Developments shall incorporate into their subdivision plat or site plan the following transportation infrastructure: • Space to accommodate a transit or shuttle stop • Enclosed, lockable bike storage at a rate of 1 space per 2 lodging units • Active transportation and non-motorized trail easements dedicated to the public when identified in the Grand County Non -motorized Trails Master Plan or Moab City Trails Plan • Oversized Parking as deemed necessary by the developer 2. All projects over 40,000 sq ft will be required to Transportation Management Plan that will reduce projected vehicle trips below the ITE Trip Generation Manual by 20%. D. Mixed Use, Civic Space, and Open Space Amenities 1. All new overnight accommodations projects are required to provide an area of not less than 5% of the building square footage for Civic Space, Usable Open Space, additional commercial uses that serve the public or the visitors in the north end of the City, and can include space for outdoor markets, community gardens. 2. All new overnight accommodations will be required to provide 5% of the building square footage for retail or community commercial uses. E. Building Height 1. The maximum building height for Overnight accommodations shall be 2 stories and a maximum of 30 feet. 2. An additional story (3 stories and a maximum of 40 feet) of overnight accommodation uses may be allowed if the developer is willing to provide the following: a. Additional affordable/employee/workforce housing above and beyond the amount required for Assured Workforce Housing. This would not replace the Assured Workforce Housing requirement but would be in addition to that. The additional units could be placed anywhere on the site; or b. Dedication of land to the City or other qualified entity for the purposes of building affordable/employee/workforce housing c. Submit a master plan for the site that includes the overnight accommodation use as well as at least 20,000 square feet of commercial uses that provide goods or services for the community and open to the public. Examples include Day Care Centers, Drug Stores and Pharmacies, Grocery Stores, Open Markets and similar uses. This would be above and beyond the requirement for Civic Space and Open Space. The commercial uses will not be counted toward the maximum square footage allowable for the Overnight Accommodation uses and may be in a separate structure. 6 F. Maximum Building and Project Size 1. The maximum gross square footage of any building housing overnight accommodations shall be 20,000. 2. The maximum gross square footage of an overnight accommodation project shall be 40,000. 3. If the developer chooses to develop commercial uses (over 5% of gross floor area) within a building or project, that project size could be increased by the gross square footage of the commercial use. G. Site Configuration (Will have examples) 1. All development must fit the property – no mass grading or grading of a flat building envelope (building must step with terrain); 2. Stay out of wetlands, protect major vegetation (existing trees); 3. Primary uses must face the fronting street with a defined entrance fronting the roadway; 4. Ensure building scale, orientation, and design relates to the surrounding uses and streets; 5. Creates a cohesive visual identity and an attractive street scene; 6. Ensure site design for efficient pedestrian, bicycle, transit, and vehicular circulation patterns; 7. Create a high-quality pedestrian environment; 8. Promote design environments built to human scale;. 9. Ensure delivery, trash, and loading facilities are screened and located so as not to impede regular vehicular and pedestrian circulation and access routes; and 10. Ensure safe and efficient access between buildings and parking areas. H. Building Design Will have examples 1. All multifamily residential buildings or structures 2,500 square feet or greater in gross floor area shall be composed of at least three visual building masses of differing heights and planes; 2. No façade or building wall shall exceed 60 linear feet. More than 5 ft shift in vertical and horizontal façade is required for each 30 linear feet; 3. Building design shall vary between vertical facade divisions and from adjacent buildings by the type of dominant material or color, scale, or orientation of that material; 4. All properties along Hwy 191 will include a single story element along the roadway. The second story must be set back at least 15 feet from the first story plane; 5. For uses located on the ground floor facing the primary fronting street, at least 30% of Ground Story Transparency is required measured floor to floor. Transparency is any glass in windows and/or doors, including any mullions, that is highly transparent with low reflectance; 6. No rectangular area greater than 30% of a story’s facade, as measured from floor to floor may be windowless, and no horizontal segment of a story’s facade shall be greater 7 than 15 feet in width can be windowless. An exception may be considered if the wall area is to be used as a mural (not a sign); 7. All facades of the proposed building must comply with the building design standards; 8. Air conditioning units and similar mechanical requirements should be avoided on rooftop locations, and fully-screened from view when unavoidable. Parking shall be located to the side or rear of buildings; 9. Plastic or vinyl awnings are not permitted. Awning types and colors for each building face shall be coordinated 10. If installed, shutters, whether functional or not, shall be sized for the windows. If closed, the shutters shall not be too small for complete coverage of the window. Shutters shall be wood or other durable material. I. Materials and Colors 1. Permitted primary building materials will include high quality, durable, natural materials such as stone, brick and adobe-type materials; wood lap siding; fiber cement board lapped, shingled, or panel; metal siding; glass, architectural metal panels and cladding. Other high-quality synthetic materials may be approved as details or accents for a unified theme or design concept. Other durable materials will be considered as technologic improvements are made. Aside from solar panels or other infrastructure related to energy efficiency and water use/reuse, OA Developments shall utilize non - reflective materials. 2. OA Developments shall utilize earthtone colors that are complementary to the surrounding landscape and visual backdrops. Exceptions can be made for public art (not signs). SECTION 4: Severability Clause: This ordinance shall be construed so as to be harmonious with Utah law. If any term, requirement, or provision of this ordinance shall be found to be invalid under applicable law it shall be stricken and the remainder of the ordinance shall be enforced without the offending term, requirement, or provision. PASSED AND APPROVED by a majority of the City of Moab City Council. This ordinance shall take effect immediately upon passage. SIGNED: Emily S. Niehaus, Mayor Date 8 ATTEST: Sommar Johnson, City Recorder Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: 2019 Community Contributions Recommendations Presenters: Carly Castle, Lisa Church Attachment: • Community Contributions 2019 Council Summary Report Suggested Motion: I move to approve the Community Contributions Ad Hoc Committee’s Recommendations for 2019 grants. Options: Approve, deny or modify. Background/Summary: In September 2018, the Moab City Council approved Resolution 35-2018, A Resolution to Adopt Guidelines and Procedures for Community Contributions. These guidelines also established a Special Event Sponsorship program. A four-person committee consisting of City staff appointed by City Manager Joel Linares recently reviewed all 2019 applications, ranked them, and agreed on recommended funding levels for each program. Three programs are not recommended for aid from the Community Contributions fund and one program is recommended to receive in-kind assistance. In all, thirteen (13) applications were received with a total requested amount of $124,107. The Community Contributions ad hoc committee reviewed all applications and recommends funding the requests in the total amount of $40,500, leaving $14,500 to be used for event sponsorships for the remainder of the fiscal year. Community Contributions Evaluation Rubric GRANTS 2019 The Community Contributions Grant Committee met on November 25, 2019, and reviewed all applications and considered the needs and services provided to the community and whether the Community Contributions fund was the appropriate forum for the submitted requests. If the committee determined it was the appropriate forum, requests were then prioritized based on the service provided. Complete applications are available for Council review on the shared drive. The programs recommended to receive the highest funding primarily involve health and safety, as well as multicultural translation and advocacy programs that complement health and safety concerns. The next tier includes programs serving at-risk youth and animals and a community foundation hub. These programs are provided by entities that are dependable, innovative and which the committee members trust will meet a proven need. The Committee found that, for a variety of reasons, four of the requesting nonprofit projects did not meet Community Contributions Program requirements. The Committee also reviewed the applications to determine the amount being requested, expressed as a percentage of the nonprofit’s total budget, and possible alternative revenue sources the nonprofit could seek outside of Community Contributions. The Committee received requests totaling $124,107, and the City’s 2019-2020 Budget allocated $55,000.00 to use towards these requests and special event sponsorships for the fiscal year. The Committee’s recommendations leave $14,500 for event sponsorship funding in the FY20 cycle. Upon completion of the Committee’s analysis, the Committee recommends that the City Council award Community Contributions in the amount of $40,500, leaving $14,500 to be used for event sponsorships. Each requesting nonprofit and its program information is described below: Organization Other City Contributions Description of Program Includes percentage of overall budget and notes when there is a City gap or Overlap FY 19 Suggested Funding Level Fee Waivers and In-Kind Contributions from past years. Is this an essential service not currently provided by the City government? What level of funding is provided in the City’s existing budget? Recommended by City staff (Public Works, Police, Recreation, etc.)? Is this tied to the City’s General Plan or another guiding document? Percentage of organization’s budget being requested? Seekhaven $7,500/yr. plus fee waivers Seekhaven’s work in providing services for domestic violence victims addresses a critical need within the community. This funding request is for the lethality assessment program (LAP), which ensures shelter to high-risk victims and involves developing a 24-hour safety plan to ensure victims’ safety while longer-term support is coordinated. The City police department is essential in this program in gathering the necessary information at that time and to make sure that the victim receives the necessary information in order to receive assistance. The recommended amount represents 66% of the LAP program cost and 0.91% of the nonprofit’s overall budget. $10,000 Moab Valley Multicultural Center Occasional MARC space for activities The Multicultural Center will use the contribution to assist more than 50 area residents with homelessness/housing insecurity needs and more than 3,0000 area residents with language interpretation services in a variety of community settings. It will collaborate with other local organizations, particularly with City Law Enforcement and other City Departments to assist residents who have limited accessibility due to language, social, or economic barriers. The recommended amount represents 55% of the specific program cost and 1.8% of the nonprofit’s overall budget. $5,000 Moab Free Health Clinic None Moab Free Health Clinic (MFHC) is a nonprofit clinic that was established in direct response to Moab’s need for affordable, accessible healthcare. Moab’s economy relies heavily on seasonal tourism, meaning that many workers have neither the option of employer-sponsored insurance nor the financial means to pay for their own healthcare needs. This year, MFHC is requesting funding to help provide much-needed dental care for the underserved, a service that is mostly unavailable in our community. The cost of basic preventive dental care is often out of reach for many area residents who live paycheck to paycheck, but having basic preventive care can significantly improve overall oral and medical health. The recommended amount represents 7.3% of the program cost and 1.13% of the nonprofit’s overall budget. $5,000 Humane Society of Moab $3600/yr. in-kind (office space rent at City Animal Shelter) The Humane Society works closely with the Moab City Animal Shelter to help the shelter continue its no-kill policy. The Humane Society has requested funding to bolster its animal adoption programs, spay and neuter programs and feral cat programs within the community. The Community will benefit from this contribution as the Humane Society continues to provide placement of animals through adoption, and population control for feral animals. The recommended amount represents 8.4% of the program cost and 3% of the nonprofit’s overall budget. $3,500 BEACON While the committee believes that BEACON provides important community services through its ongoing enrichment programs – clubs, workshops and field trips – the project description submitted by BEACON for the Family Thanksgiving Project appeared to indicate that arrangements were already in place for donations of most of the food and volunteer time needed. The committee also noted that other community-wide opportunities already exist for families to experience a Thanksgiving meal together at no cost and to also volunteer to help with the preparation and serving of that meal. The amount requested by BEACON for this project represented 70.6% of the total project cost and 0.65% of the nonprofit’s overall budget. $0 WabiSabi None The Moab community relies heavily on its nonprofit organizations, yet its remote location often makes it difficult to access educational, financial and informational resources they need to remain viable. WabiSabi requested funding to continue a Grant Writing Resource Center that opened in 2018 as a collaborative project with USU Moab and the City. The funds will be used to renew USU Moab’s subscription to the Funding Information Network, which provides grant databases and teaching materials that will be available to all local nonprofit organizations. Those organizations rely on grants for their ongoing sustainability. The recommended amount represents 73% of the center’s overall cost and 0.51% of WabiSabi’s overall budet. $3,000 Grand Area Mentoring None Last year, Grand Area Mentoring used funding from the City to, in part, extend its community-based mentoring (CBM) work for children of adolescent age. The mentoring services allow adult mentors and students to meet weekly one-on-one throughout the city at approved sites. CBM boosts relationship longevity and cultivate deeper bonds between students and the community. The program serves up to 100 at-risk youth, ages 6 to 9, annually with the help of more than 75 volunteer mentors. The recommended amount represents 27.9% of the project’s cost and 2.53% of the organization’s overall budget. $3,500 Youth Garden Project MRAC memberships The committee recognizes the valuable services that Youth Garden Project (YGP) provides for area children and families. However, the Community Contributions Program is specifically intended to help fund programs and services that are not currently provided by the City of Moab. This year, the program for which YGP requested funding – Youth Camps – does not appear to meet that criterion. The City, through the Moab Arts and Recreation Center, offers a variety of youth camps for children of all ages each year. For that reason, the committee determined that the request falls outside the guidelines of the Community Contribution Program. The requested amount represents 13.9% of the YGP Youth Camp cost and 2.84% of YGP’s overall budget. $0 KZMU Moab Public Radio The contribution was requested for KZMU’s community affairs program, which was begun in 2018. KZMU lost a major funding source a few years ago and is an important partner and information source in the Moab community. Living in an area of the state where there is no free television, free public radio is a way of having an informed community and electorate. The recommended amount represents 6.23% of the project cost and 1.94% of KZMU’s overall budget. $3,500 Moab Solutions None Moab Solutions is often the call of last resort in Moab for immediate assistance for emergency needs. They are available at all times for emergency assistance. Calls are carefully vetted and assistance given if proven necessary. Moab Solutions helps with rent, utilities, food, medicines, vouchers for clothing and other items, gas, car repairs or parts, bus or train tickets for stranded travelers, and referrals to agencies that may be able to help. The committee recommends that the funds provided to Moab Solutions carry this caveat: The funds must be used solely to help Moab City residents with utility bill or rental assistance; each disbursement should be limited to no more than $50 per household. The recommended amount represents 3.64% of the nonprofit’s overall budget. $2,000 Moab Community Childcare None The Moab community is clearly in need of additional options for childcare – a problem that this group and others are working toward solving. In reviewing this application for funds the committee noted the fact that Moab Community Childcare is seeking startup money for a program that is not expected to be up and running until January 2021 at the earliest and would serve, at most, 16 infants. The Community Contributions Program guidelines require that funds awarded be spent within a year of the award. Additionally, providing funding for a startup carries significant risks, and the committee, after serious contemplation, concluded the City should not commit public funds, given those concerns. The requested funding of $20,000 represents 13.57% of Moab Community Childcare’s overall budget. $0 Full Circle Intertribal Center None The committee recognizes the importance and value of the Full Circle Intertribal Center’s mission and objectives. The Center requested $10,000 in funding in its application for the Nourishing Traditions Indigenous Gathering Circle and Elders Community Gathering – half of that request was for general operating costs, which are expressly ineligible under the Community Contributions Program guidelines. Most of the remaining program costs appeared to be outside the realm of directly providing a service. The committee does, however, recommend that the City assist the organization with an in-kind donation of meeting and kitchen space at the Moab Arts and Recreation Center. That in-kind donation, for one year, is calculated to be valued at approximately $1,500. Full Circle Intertribal Center’s requested funding of $10,000 represents 86.96% of the organization’s overall budget. $1,500 in-kind (meeting space and kitchen rental at MARC) Rim to Rim Restoration Previous payments for fire fuels removal The 2018 Cinema Court Fire on Moab’s east side served as a stark reminder to the entire community of the need to keep creek banks clear of overgrowth. Rim to Rim Restoration has been working to reduce fire fuels, improve flood flows and restore habitat along the creeks since 2001. The organization has played a critical role in beginning the process of identifying critical areas for fire breaks through vegetation mapping. Rim to Rim is also working in consultation with the Moab Valley Fire Department to facilitate interagency and private landowner collaboration for fire fuels reduction in the community. The committee recommends funding for this ongoing work. The recommended funding represents 3.03% of the lowest budget projection for this project. $5,000 * Giving must be project-based and not for general operating expenses. The following points concerning governmental contributions are excerpted from the 1999 Utah Supreme Court “Short Case” in which the Salt Lake County Commission v. Salt Lake County Attorney Douglas Short were in conflict about, among other things, the appropriateness of certain government contributions to private enterprises using government funds. Refer to paragraphs 32 and 33 of the entire brief at: https://law.justia.com/cases/utah/supreme-court/1999/slcounty.html: The Commission can expend [public monies] only in exchange for fair value. [Community contributions] must prove a detailed showing of the benefits to be obtained from the money given. A general finding that any of the contributions will provide a benefit, without specifying exactly what that benefit is, in present market value terms, is not specific enough to qualify the benefit. Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Discussion and Approval of the Walnut Lane RFP Disposition: Discussion Staff Presenter: Kaitlin Myers, Senior Project Manager Attachment(s): -Attachment 1: Draft RFP_12-03-19 -Attachment 2: Draft RFP_Redlined from 11-06-19 Background/Summary: In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. The Council reviewed and discussed the first draft of this RFP at the November 12 meeting. Since this meeting, staff has made the following changes: Limit the scope of work to only include master planning and schematic design services, which will help the City to create a more realistic, tangible plan, timeline, and budget for this project. Staff removed the later phases (construction design and administration) from the original RFP and includes language that grants the City the ability to expand the scope of work to include later stages of development with the selected Firm if it is in the best interest of the City. Various minor changes based on the comments and questions received from Council and Staff since the November council meeting. This item does not require formal approval from Council, but an informal approval is requested before Staff publishes the RFP. 1 REQUEST FOR PROPOSALS: SITE PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES REQUESTED FOR WALNUT LANE APARTMENTS In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an approximately eighty (80)-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The project shall include a mix of unit types including, but not limited to, apartments, duplexes, fourplexes, cottages, or other units suitable to the site with a range of studio, one-, two-, and three- bedroom units, and shall house a mix of affordable and market rate units. It shall prioritize green infrastructure and construction methods, and include walking paths, shared space, and other amenities for residents. During all phases of redevelopment, the City and selected design team (Firm) shall, to the best of the Firm’s ability, prioritize housing the current residents in good standing at Walnut Lane first and will not displace any current residents during the redevelopment process. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. Since the issue of the RFQ, the City has hired a new Senior Project Manager to oversee the project, and City Staff has continued to work to narrow down the scope of work for the project, as reflected in the requirements set forth in this RFP. Copies of the detailed RFP, including a description of the services to be provided by respondents, the minimum content of responses, and the factors that will be used to evaluate the responses can be obtained by contacting Kaitlin Myers, Senior Project Manager for the City of Moab, at (435) 259-5129 or kmyers@moabcity.org. All proposal responses to this solicitation must be received by the City of Moab Recorder’s office by no later than 2:00pm MST on Thursday, January 16, 2020 at the address above. The City of Moab is an equal opportunity employer. Minority business enterprises, women-owned businesses, and disadvantaged business enterprises are encouraged to apply. 2 I. CONTENTS I. CONTENTS 2 II. INTRODUCTION 4 Contact Information 4 Optional Site Visit 4 III. TIMELINE 5 IV. PROJECT DESCRIPTION 5 General Project Information 5 Target Population 6 Site and Neighborhood 6 Physical Description 6 Components Related to the City’s Sustainability Goals 6 V. SCOPE OF WORK 7 Project Management 8 Pre-Development – Planning and Schematic Design 8 Optional Expansion of the Scope of Work 9 VI. SUBMISSION REQUIREMENTS 9 Submission Process and Deadline 9 Minimum Submission Requirements 9 Experience & Qualifications 9 Technical Proposal 10 Cost Proposal 10 Professional Services Agreement Statement 10 VII. EVALUATION CRITERIA 10 VIII. CITY CONDITIONS 11 Eligibility 11 Conflict of Interest 11 Contract Responsibilities 11 IX. AWARD CONTINGENCIES 11 Insurance Requirements 11 Professional Licensing 12 X. PAYMENT PROCEDURE 12 3 XI. PROCEDURE FOR SELECTION 12 Initial Review of Applications 12 Interview of Qualified Applicants 12 Negotiation of Contract 12 Rights of the City 13 XII. PROCEDURES FOR EXECUTION OF CONTRACT 13 XIII. MAPS 14 Map of Walnut Lane Parcels 14 Map of Trailer Removal – Existing & Proposed 15 4 II. INTRODUCTION The City of Moab is seeking proposals and qualifications from qualified multi-discipline design consulting teams (Firms) for City-owned property located at 193 Walnut Lane in Moab, Utah. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm shall develop the schematic drawings and work with the City to finalize the project scope and budget. The City reserves the right to reevaluate the scope of work with the Firm to take the drawings through to completion of construction drawing and construction administration. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. The construction budget for this project is currently estimated at Eight Million Dollars ($8,000,000). This project is intended to be financed through taxable bonds and various grants and equity investments. The contract for proposed services is anticipated to be awarded in February 2020. The Firm shall be prepared to provide services as and when requested by the City of Moab, following the Notice to Proceed. This solicitation is being offered in accordance with federal, state, and local statutes governing procurement of professional services. Contact Information The primary contact for questions regarding this RFP is Kaitlin Myers, Senior Projects Manager (435-259- 5129 / kmyers@moabcity.org). Moab City Hall is located at 217 E. Center St., Moab, UT, 84532. The URL for the City’s website is www.moabcity.org. Optional Site Visit The RFP Selection Team will hold one pre-submittal site visit and question and answer meeting for interested firm leaders to learn more about the project prior to submission of the proposal. The meeting will be held at 2:00pm MST on Friday, January 3, 2019 at the site, located at 193 Walnut Lane. Those who are unable to participate may contact Kaitlin Myers at (435) 259-5129 or kmyers@moabcity.org for details on how to reschedule the visit or participate in a Q&A session by phone. 5 III. TIMELINE Unless otherwise notified, this RFP shall follow the following timeline: RFP Issued 12/19/19 Optional Site Visit 2:00pm MST on 01/03/20 Deadline for Proposal Submission 2:00pm MST on 01/16/20 Firms Selected for Interviews 01/22/20 Interviews Conducted 01/27 – 01/31/20 Firm Selected 02/07/20 Unless otherwise noted, the deadlines for the above dates will be 5:00pm MST. IV. PROJECT DESCRIPTION General Project Information In October 2018, the City of Moab purchased a 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, UT 84532. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The site includes two parcels and is approximately 2.91 acres. It is currently split-zoned, with the northern 1.62 acres zoned in the R-2 (Single-Household and Two-Household Residential Zone) and the southern 1.29 acres zoned in the R-4 (Manufactured Housing Residential Zone). City Staff is in the process of rezoning the entire property to the R-4 zone, and for the purposes of this solicitation, Applicants shall assume the R-4 zoning will be in place upon the Notice to Proceed. The Firm shall redevelop the property using the Planned Affordable Development (PAD) overlay, which grants higher density and other development incentives in exchange for deed-restricted affordable units. PAD affordable units are subject to deed restrictions that preserve affordability for at least fifty (50) years and must make up at least seventy percent (70%) of the total units in the development. Thus, to comply with the requirements of the PAD, the Walnut Lane Apartments must include at least fifty-six (56) deed-restricted affordable units, and the remaining units may be available to individuals and families at market rate rents. To be a person eligible for a PAD unit, the person(s) must satisfy the following criteria: The persons comprising the household must have a combined household income that does not exceed one hundred percent (100%) of the Grand County, Utah Area Median Income (AMI), as published by HUD from time to time; At least one person in the household must be either: (a) employed full time in Grand County; (b) disabled; (c) a retired person over sixty years of age who was a full-time employee of an entity located within Grand County for at least five continuous years immediately preceding his or her retirement; or (d) a parent residing with one or more minor children; and 6 All persons occupying PAD affordable housing units must utilize the housing as their sole place of residence. For more information about the Planned Affordable Development, consult Moab Municipal Code Section 17.68. The suggested unit mix (subject to change) is as follows: six (6) studio units, thirty-six (36) one-bedroom units, thirty (30) two-bedroom units, and eight (8) three-bedroom units. At least five (5) of the units shall be ADA-accessible. The final unit count shall be negotiated with the City throughout the contract period. Target Population One of the City’s primary goals during the redevelopment of Walnut Lane is to provide adequate housing for the current residents of the Walnut Lane Trailer Park. To the best of its ability, the City shall not displace any of the current residents during any phase of this project, and the families and individuals in good standing will be granted priority for the new units produced from redevelopment. Current residents range from extremely low- to low-income, work in service or other low-wage jobs, and most are Hispanic and/or Native American. Site and Neighborhood The site consists of two parcels numbered 01-0001-0106 and 01-0001-0229, located at 193 Walnut Lane, Moab, UT 84532. The property is adjacent to the Moab Regional Hospital campus and a mix of single-family and multi- family residential developments. It is proximate to downtown Moab, which offers a variety of commercial services and amenities for residents and tourists, and community amenities such as the Moab Valley Multicultural Center, Swanny Park, and the Moab Recreation and Aquatic Center. Many current residents rely on active transportation methods to travel to work and to access these and other community amenities. Physical Description The property currently includes thirty-six (36) mobile homes constructed prior to 1976 (or “trailers”); in July 2019, two trailers were damaged from fire and were removed from the site. By the time of Notice to Proceed, the City will have removed six additional trailers from the site. The removal of eight total trailers will create enough room for the Firm to develop phase one of this project. See Section XIII for maps and more information. Each site includes hookups for water, sewer, gas, and electricity. These utility connections are substandard, and it is assumed all utilities will need to be replaced and/or substantially upgraded from the street. Several trees exist on site, but there is no other public landscaping or green infrastructure included. The City plans to remove most of the trees currently on the site before redevelopment begins. Each parcel is accessed by a compacted, unpaved driveway, and the trailers sit on dirt and/or gravel pads. Components Related to the City’s Sustainability Goals The City of Moab has established rigorous sustainability and housing affordability goals and expects the Firm to balance affordability and sustainability in all phases of the project. 7 All references to “sustainability” in this RFP shall refer to design and development standards that will improve the quality and energy efficiency of this project. This could include passive design, energy efficient appliances, smart siting, materials and resource conservation, water management, healthy living environment goals, and energy efficiency or net-zero targets. It could also include following set standards, including the IECC 2018 requirements, International Living Future Institute (ILFI)’s Zero Energy Certification and/or Living Building Challenge (LBC), Energy Star Homes, Enterprise Green Communities, Leadership in Energy and Environmental Design (LEED), Home Energy Rating System (HERS) Score of 50 or below, or similar. Because the certifications for many of these standards often increase the overall cost of a project, the City requests proposals that follow the principles associated with these or other approaches and, at this point, does not anticipate certifying the project to a specific standard. V. SCOPE OF WORK A multi-discipline design consulting team (“Firm”) is required for services described below. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm should include members with demonstrated success in work in the following specific areas: Affordable housing projects; Sustainable or energy-efficient design; Neighborhood and community building, master planning and place making; Real estate/development expertise; and Design, engineering, and construction management experience in resort, rural, and/or remote communities. The Firm is expected to coordinate regular meetings with a working committee to further refine the project goals, budget, timeline, design of the project, and entitlements. The working committee will include representatives from the City, including Planning, Building Inspection, Engineering, Public Works, and other departments as required, as well as project funding representatives and key stakeholders as necessary. The City and Firm shall deed restrict at least seventy percent (70%) of the units to meet the requirements of the PAD and shall prioritize housing the current residents of Walnut Lane who are in good standing before leasing the deed restricted units to essential workforce or other eligible persons. To the best of the City’s and Firm’s ability, the residents of Walnut Lane will not be displaced during any phase of the redevelopment process. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. The Scope of Work is as follows: 8 Project Management Attend regular meetings on the phone and in person with City Staff. Develop the City Council's affordability, sustainability, and other goals into quantified goals for this specific project. Present to City Council at three (3) key decision points. Provide baseline schedule and schedule updates including entitlement projections. Organize and manage community engagement meetings, specifically including meetings with current residents of Walnut Lane and other stakeholders, at three (3) key decision points. The Firm will be expected to provide bilingual materials or partner with the Moab Valley Multicultural Center to translate materials for all community engagement events. Work with relevant Moab City Staff on all necessary permitting and correction to plans. Create a Development and Phasing Strategy for all phases of the project. Pre-Development – Planning and Schematic Design Develop three (3) conceptual master plans compatible with the neighborhood. After working with City Staff, Council and stakeholders, the Firm will produce a Recommended Master Plan for Council adoption. Develop a phasing plan for the Recommended Master Plan to ensure the current residents of Walnut Lane are not displaced during redevelopment. Phasing plan should include the removal of trailers from the site and/or the relocation of trailers to other locations on the site, as necessary, until all the trailers have been removed. Develop, with the assistance of the City, a clear understanding of the target tenant population and housing needs, including household size, ages, and incomes. If the City wishes to prioritize essential workers in the development, identify who that demographic includes. Develop the schematic design, including plans, elevations and cross sections, as well as three- dimensional project massing and computer imaging. Develop costing and development (economic pro-forma) analysis and template that allows changeable inputs. Create two to three (2-3) alternative parking approaches and supporting financial models, demonstrating the effects of minimizing parking costs with the tradeoff of less site, and less units. Establish preferred development parameters, balancing height, density, amount of site development, affordability, and sustainability in the approach. Develop criteria that will capture the most cost-effective sustainable design components. Provide support as necessary utilizing Project deliverables and documents to acquire funding sources for the project. The master plan shall include community amenities, including open space, external storage, bicycle storage, a pet area, and other amenities as deemed appropriate by the Firm and the City. Parking shall be clustered on the exterior of the development, and a portion of the units shall be primarily accessed via walking paths. The Firm shall design all communal amenities and features and a portion of the units to be ADA accessible, and the overall design shall be sensitive and responsive to the various cultures of current and future residents. 9 Optional Expansion of the Scope of Work At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. Should additional tasks beyond the scope included in this RFP be awarded, the primary architect of the Firm shall be the “Architect of Record” and be the primary interface with the City agencies in the permit and construction tasks, and shall sign and seal appropriate drawings, statements, and certifications. VI. SUBMISSION REQUIREMENTS Submission Process and Deadline All copies of proposals must be received by 2:00pm MST on Thursday, January 16, 2020. Applicants are required to submit proposals online through Utah’s Public Procurement Place website and must send one (1) electronic PDF and two (2) physical copies directly to the City of Moab before the deadline. Proposals will not be accepted by fax. Electronic copies shall be sent to City Recorder Sommar Johnson at sommar@moabcity.org. Physical copies shall be sent to the following: ATTN: Walnut Lane RFP Sommar Johnson, City Recorder 217 East Center St. Moab, UT 84532 Submissions must either be delivered or placed in the mail in time to be received on the date and at the time required. Please note that overnight delivery may not be applicable for packages sent to Moab. Proposals not in physical possession of the Recorder at the deadline will not be accepted. All timely submissions will become property of the City of Moab and will not be returned to the respondent. Minimum Submission Requirements Each proposal is limited to fifteen (15) double-sided pages or thirty (30) single-sided pages (excluding cover page and dividers). If the Applicant submitted to the City’s June RFQ, it may omit previously submitted materials, submit the same materials, or submit updated information, as appropriate and necessary. The proposal should address the following: Experience & Qualifications Cover Letter: Can include, but is not limited to, statement of understanding & approach to the project. Qualification of Firm: List the composition of the Firm for all contracts and phases of the project. Clearly indicate all primary contacts and/or firm leaders, and describe the respective roles, responsibilities, related experience, and qualifications of each team member. Specific Project Experience: Descriptions of completed, similar, or relevant project experience that the Firm has executed. Details should include the project scope and size, project budget and ability to stay 10 within the budget, types of services performed by Firm, and any affordability, sustainability, accessibility or other noteworthy details about the project. List of References: Provide a minimum of three (3) client references with which the applicant has provided similar services within the last five years. Include the name, telephone, and email and a description of the role and services provided to that contact. Technical Proposal Project Approach: A description of the approach to be taken toward completion of the project, an explanation of any variations from the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal. Scope of Work: Scope of work that includes steps to be taken, including any products or deliverables. Estimated Labor Hours: A summary of estimated labor hours by task that clearly identifies the project team members and the number of hours performed by each sub-contractor by task. Project Schedule: A proposed schedule that indicates project milestones and overall time for completion. Supplemental Information: Any other information deemed necessary to address the requests of this RFP. Cost Proposal At a minimum, the cost proposal shall include not-to-exceed amounts for the items below. Fixed hourly rates for the Project Management, Master Planning, and Schematic Development. The rates should show the persons who will be assigned, their titles, and applicable rates. Any additional reimbursable expenses (travel time, additional studies, etc.). Professional Services Agreement Statement A copy of the City’s standard Agreement for Services is included as an attachment to this RFP. Please include a statement indicating that you (1) accept the Agreement as is or (2) propose changes and specify. The nature and extent of requested changes to our standard contract (i.e. unwillingness to comply with the City’s insurance/indemnity provision) will count against a proposal. VII. EVALUATION CRITERIA The proposal must include complete information on each of the following and shall be evaluated as indicated below. Criteria Weight Experience & Qualifications relevant to key personnel and/or sub-contractors 20% Project Understanding & Knowledge of Area depth or relevant technical experience 15% Proposed Scope of Work and Bid for items outlined in this RFP, including proposed timeline and fee schedule 30% Firm’s Experience & References with projects of a similar size, structure & complexity 15% 11 Proposal’s Balance of Priorities including the affordability, sustainability, and innovativeness of the project and the overall benefit to the Moab community 10% Responsiveness, Quality & Completeness of Submittal Package 5% Location of Firm 5% VIII. CITY CONDITIONS Eligibility The Applicant must certify that the Firm and the members of the Firm are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in this project. Conflict of Interest The Applicant must certify that it has no current conflicts of interest and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The Applicant further certifies that, for the duration of the project, it will not employ any person who has any such conflicts. Contract Responsibilities Based upon responses received, the City of Moab reserves the right to negotiate the scope of work with the Firm, dependent on the responses received to this RFP. If the City is unsatisfied with the work produced from the Firm, the City reserves the right to terminate the contract and select a different Firm or Firms for subsequent phases of work. IX. AWARD CONTINGENCIES Insurance Requirements At a minimum, the Firm shall meet all insurance requirements outlined in the Agreement for Services attached to this RFP. The City of Moab and all other requested project finance entities shall be named as an additional insured, except on Professional (Errors and Omissions) and Worker’s Compensation coverage, and will be given thirty (30) days-notice in advance of cancellation, non-renewal, or material change in any coverage. A certificate of insurance evidencing such coverage shall be approved by the City of Moab and placed on file prior to commencement of work under this contract. The Firm shall indemnify and hold harmless the City of Moab as well as all other requested project finance entities or partners, from any losses, damages, costs, expenses, judgments, or decrees arising out of, or resulting from, the negligent acts of the Firm. In the event any action in court is brought against a party so indemnified, the City of Moab shall tender the defense of any such claim or action at law or in equity to the Firm and the Firm’s insurer. Upon such tender, it shall be the duty of the Firm and the Firm's insurer to defend such claim or action without cost or expense to the City of Moab. 12 Professional Licensing The Respondent shall provide evidence that all relevant members of the Firm are currently licensed and registered to perform work in the state of Utah, that the Firm and/or relevant partners are not debarred, suspended, or prohibited from professional practice by any governmental agency. X. PAYMENT PROCEDURE The City of Moab shall make every effort to process payment for the services rendered within thirty (30) calendar days after receipt of invoice and approval of services. XI. PROCEDURE FOR SELECTION Initial Review of Applications Applicants must address all submittal requirements outlined in this RFP. Non-responsive submittals (those not conforming to the RFP requirements) will be disqualified and will not be considered further. Each respondent bears the sole responsibility for the items included or not included in its submittal. Deviations from or exceptions to the terms and specifications contained within this RFP, if stipulated in a submittal, while possibly necessary in the view of the submitting respondent, may result in disqualification. Interview of Qualified Applicants After evaluation of the complete proposals received in response to this RFP, the Selection Committee may conduct interviews with and/or submit follow-up questions to one or more of the Applicants. During the interviews, Applicants will be encouraged to elaborate on why they are the best choice for this work and provide their vision and philosophy. Interview questions may include additional information about prior projects and experience as well as performance data, project approach, and staff expertise relevant to the project. The City expects the key personnel proposed for the project to be present at the interviews. At the conclusion of the interviews, the Selection Committee shall rank, in accordance with the evaluation factors outlined in Section VII, the Applicants whose professional qualifications and proposed services are deemed most meritorious. Negotiation of Contract Negotiations, including the final scope of work, shall be conducted with the Applicant ranked first. If a contract satisfactory to the City can be negotiated at a fee considered fair and reasonable, the award shall be made to that Applicant. Otherwise, negotiations with the Applicant shall be formally terminated and the City will move on to the next Applicant. Award of contract may be subject to approval by the Moab City Council. If and when a contract is awarded, all firms that submitted a proposal will receive a written acknowledgement of their proposal. The City of Moab will not reimburse firms for any expenses associated with the submission of proposals or participation in the interviews. 13 Rights of the City The City reserves the right to the following: To complete the selection process without proceeding to an interview process and may choose to select an Applicant based on the information supplied in the submitted proposal. To select the Applicant(s) whose qualifications and/or proposal, in the City’s sole judgment, best meet the needs of the City. Price may not be the sole deciding factor. To reject any and all proposals submitted and to waive any informality in submittals received whenever such rejection or waiver is in the best interest of the City of Moab. The City of Moab may, at its own discretion, request a re-solicitation of proposals or abandon the project entirely. XII. PROCEDURES FOR EXECUTION OF CONTRACT Once the City of Moab has successfully negotiated the scope of work with the Firm, the procedures described below shall apply for executing the contract. The City of Moab shall send to the Firm one (1) electronic copy of the Contract for review and an invitation to attend a meeting to execute multiple originals of the Contract as needed. The City of Moab reserves the right to withdraw a contract award prior to the execution of the contract for any reason including, but not limited to, the Firm’s failure to execute the contract within the time specified or failure to present proof of insurance pursuant to the terms specified. If there are any questions concerning this Request for Proposals, contact Kaitlin Myers, Senior Project Manager, at the City of Moab (435) 259-5129 or kmyers@moabcity.org. 14 XIII. MAPS Map of Walnut Lane Parcels (Image taken 08/02/19) 15 Map of Trailer Removal – Existing & Proposed 1 REQUEST FOR PROPOSALS: SITE PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES REQUESTED FOR WALNUT LANE APARTMENTS In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an approximately eighty (80)-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The project shall include a mix of unit types including, but not limited to, apartments, duplexes, fourplexes, cottages, or other units suitable to the site with a range of studio, one-, two-, and three- bedroom units, and shall house a mix of affordable and market rate units. It shall prioritize green infrastructure and construction methods, and include walking paths, shared space, and other amenities for residents. During all phases of redevelopment, the City and selected design team (Firm) shall, to the best of the Firm’s ability, prioritize housing the current residents in good standing at Walnut Lane first and will not displace any current residents during the redevelopment process. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. Since the issue of the RFQ, the City has hired a new Senior Project Manager to oversee the project, and City Staff has continued to work to narrow down the scope of work for the project, as reflected in the requirements set forth in this RFP. Copies of the detailed RFP, including a description of the services to be provided by respondents, the minimum content of responses, and the factors that will be used to evaluate the responses can be obtained by contacting Kaitlin Myers, Senior Project Manager for the City of Moab, at (435) 259-5129 or kmyers@moabcity.org. All proposal responses to this solicitation must be received by the City of Moab Recorder’s office by no later than 2:00pm MST on Thursday, January 16, 2020 at the address above. The City of Moab is an equal opportunity employer. Minority business enterprises, women-owned businesses, and disadvantaged business enterprises are encouraged to apply. 2 I. CONTENTS I. CONTENTS 2 II. INTRODUCTION 4 Contact Information 4 Optional Site Visit 4 III. TIMELINE 5 IV. PROJECT DESCRIPTION 5 General Project Information 5 Target Population 6 Site and Neighborhood 6 Physical Description 6 Components Related to the City’s Sustainability Goals 6 V. SCOPE OF WORK 7 Project Management 8 Pre-Development – Planning and Schematic Design 8 Optional Expansion of the Scope of Work 9 VI. SUBMISSION REQUIREMENTS 9 Submission Process and Deadline 9 Minimum Submission Requirements 9 Experience & Qualifications 9 Technical Proposal 10 Cost Proposal 10 Professional Services Agreement Statement 10 VII. EVALUATION CRITERIA 10 VIII. CITY CONDITIONS 11 Eligibility 11 Conflict of Interest 11 Contract Responsibilities 11 IX. AWARD CONTINGENCIES 11 Insurance Requirements 11 Professional Licensing 12 X. PAYMENT PROCEDURE 12 3 XI. PROCEDURE FOR SELECTION 12 Initial Review of Applications 12 Interview of Qualified Applicants 12 Negotiation of Contract 12 Rights of the City 13 XII. PROCEDURES FOR EXECUTION OF CONTRACT 13 XIII. MAPS 14 Map of Walnut Lane Parcels 14 Map of Trailer Removal – Existing & Proposed 15 4 II. INTRODUCTION At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm shall develop the schematic drawings and work with the City to finalize the project scope and budget. The City reserves the right to reevaluate the scope of work with the Firm to take the drawings through to completion of construction drawing and construction administration. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. The construction budget for this project is currently estimated at Eight Million Dollars ($8,000,000). This project is intended to be financed through taxable bonds and various grants and equity investments. The contract for proposed services is anticipated to be awarded in February 2020. The Firm shall be prepared to provide services as and when requested by the City of Moab, following the Notice to Proceed. This solicitation is being offered in accordance with federal, state, and local statutes governing procurement of professional services. Contact Information The primary contact for questions regarding this RFP is Kaitlin Myers, Senior Projects Manager (435-259- 5129 / kmyers@moabcity.org). Moab City Hall is located at 217 E. Center St., Moab, UT, 84532. The URL for the City’s website is www.moabcity.org. Optional Site Visit The RFP Selection Team will hold one pre-submittal site visit and question and answer meeting for interested firm leaders to learn more about the project prior to submission of the proposal. The meeting will be held at 2:00pm MST on Friday, January 3, 2019 at the site, located at 193 Walnut Lane. Those who are unable to participate may contact Kaitlin Myers at (435) 259-5129 or kmyers@moabcity.org for details on how to reschedule the visit or participate in a Q&A session by phone. 5 III. TIMELINE Unless otherwise notified, this RFP shall follow the following timeline: RFP Issued 12/19/19 Optional Site Visit 2:00pm MST on 01/03/20 Deadline for Proposal Submission 2:00pm MST on 01/16/20 Firms Selected for Interviews 01/22/20 Interviews Conducted 01/27 – 01/31/20 Firm Selected 02/07/20 Unless otherwise noted, the deadlines for the above dates will be 5:00pm MST. IV. PROJECT DESCRIPTION General Project Information In October 2018, the City of Moab purchased a 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, UT 84532. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The site includes two parcels and is approximately 2.91 acres. It is currently split-zoned, with the northern 1.62 acres zoned in the R-2 (Single-Household and Two-Household Residential Zone) and the southern 1.29 acres zoned in the R-4 (Manufactured Housing Residential Zone). City Staff is in the process of rezoning the entire property to the R-4 zone, and for the purposes of this solicitation, Applicants shall assume the R-4 zoning will be in place upon the Notice to Proceed. comply with the requirements of the PAD, the Walnut Lane Apartments must include at least fifty-six (56) deed-restricted affordable units, and the remaining units may be available to individuals and families at market rate rents. To be a person eligible for a PAD unit, the person(s) must satisfy the following criteria: The persons comprising the household must have a combined household income that does not exceed one hundred percent (100%) of the Grand County, Utah Area Median Income (AMI), as published by HUD from time to time; At least one person in the household must be either: (a) employed full time in Grand County; (b) disabled; (c) a retired person over sixty years of age who was a full-time employee of an entity located within Grand County for at least five continuous years immediately preceding his or her retirement; or (d) a parent residing with one or more minor children; and All persons occupying PAD affordable housing units must utilize the housing as their sole place of residence. For more information about the Planned Affordable Development, consult Moab Municipal Code Section 17.68. 6 The suggested unit mix (subject to change) is as follows: six (6) studio units, thirty-six (36) one-bedroom units, thirty (30) two-bedroom units, and eight (8) three-bedroom units. At least five (5) of the units shall be ADA-accessible. The final unit count shall be negotiated with the City throughout the contract period. Target Population One of the City’s primary goals during the redevelopment of Walnut Lane is to provide adequate housing for the current residents of the Walnut Lane Trailer Park. To the best of its ability, the City shall not displace any of the current residents during any phase of this project, and the families and individuals in good standing will be granted priority for the new units produced from redevelopment. Current residents range from extremely low- to low-income, work in service or other low-wage jobs, and most are Hispanic and/or Native American. Site and Neighborhood The site consists of two parcels numbered 01-0001-0106 and 01-0001-0229, located at 193 Walnut Lane, Moab, UT 84532. The property is adjacent to the Moab Regional Hospital campus and a mix of single-family and multi- family residential developments. It is proximate to downtown Moab, which offers a variety of commercial services and amenities for residents and tourists, and community amenities such as the Moab Valley Multicultural Center, Swanny Park, and the Moab Recreation and Aquatic Center. Many current residents rely on active transportation methods to travel to work and to access these and other community amenities. Physical Description The property currently includes thirty-six (36) mobile homes constructed prior to 1976 (or “trailers”); in July 2019, two trailers were damaged from fire and were removed from the site. By the time of Notice to Proceed, the City will have removed six additional trailers from the site. The removal of eight total trailers will create enough room for the Firm to develop phase one of this project. See Section XIII for maps and more information. Each site includes hookups for water, sewer, gas, and electricity. These utility connections are substandard, and it is assumed all utilities will need to be replaced and/or substantially upgraded from the street. Several trees exist on site, but there is no other public landscaping or green infrastructure included. The City plans to remove most of the trees currently on the site before redevelopment begins. Each parcel is accessed by a compacted, unpaved driveway, and the trailers sit on dirt and/or gravel pads. Components Related to the City’s Sustainability Goals The City of Moab has established rigorous sustainability and housing affordability goals and expects the Firm to balance affordability and sustainability in all phases of the project. All references to “sustainability” in this RFP shall refer to design and development standards that will improve the quality and energy efficiency of this project. This could include passive design, energy efficient appliances, smart siting, materials and resource conservation, water management, healthy living environment goals, and energy efficiency or net-zero targets. It could also include following set standards, including the IECC 2018 requirements, International Living Future Institute (ILFI)’s Zero 7 Energy Certification and/or Living Building Challenge (LBC), Energy Star Homes, Enterprise Green Communities, Leadership in Energy and Environmental Design (LEED), Home Energy Rating System (HERS) Score of 50 or below, or similar. Because the certifications for many of these standards often increase the overall cost of a project, the City requests proposals that follow the principles associated with these or other approaches and, at this point, does not anticipate certifying the project to a specific standard. V. SCOPE OF WORK A multi-discipline design consulting team (“Firm”) is required for services described below. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm should include members with demonstrated success in work in the following specific areas: Affordable housing projects; Sustainable or energy-efficient design; Neighborhood and community building, master planning and place making; Real estate/development expertise; and Design, engineering, and construction management experience in resort, rural, and/or remote communities. The Firm is expected to coordinate regular meetings with a working committee to further refine the project goals, budget, timeline, design of the project, and entitlements. The working committee will include representatives from the City, including Planning, Building Inspection, Engineering, Public Works, and other departments as required, as well as project funding representatives and key stakeholders as necessary. The City and Firm shall deed restrict at least seventy percent (70%) of the units to meet the requirements of the PAD and shall prioritize housing the current residents of Walnut Lane who are in good standing before leasing the deed restricted units to essential workforce or other eligible persons. To the best of the City’s and Firm’s ability, the residents of Walnut Lane will not be displaced during any phase of the redevelopment process. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. The Scope of Work is as follows: Project Management Attend regular meetings on the phone and in person with City Staff. into quantified goals for this specific project. Present to City Council at three (3) key decision points. 8 Provide baseline schedule and schedule updates including entitlement projections. Organize and manage community engagement meetings, specifically including meetings with current residents of Walnut Lane and other stakeholders, at three (3) key decision points. The Firm will be expected to provide bilingual materials or partner with the Moab Valley Multicultural Center to translate materials for all community engagement events. Work with relevant Moab City Staff on all necessary permitting and correction to plans. Create a Development and Phasing Strategy for all phases of the project. Pre-Development – Planning and Schematic Design Develop three (3) conceptual master plans compatible with the neighborhood. After working with City Staff, Council and stakeholders, the Firm will produce a Recommended Master Plan for Council adoption. Develop a phasing plan for the Recommended Master Plan to ensure the current residents of Walnut Lane are not displaced during redevelopment. Phasing plan should include the removal of trailers from the site and/or the relocation of trailers to other locations on the site, as necessary, until all the trailers have been removed. Develop, with the assistance of the City, a clear understanding of the target tenant population and housing needs, including household size, ages, and incomes. If the City wishes to prioritize essential workers in the development, identify who that demographic includes. Develop the schematic design, including plans, elevations and cross sections, as well as three- dimensional project massing and computer imaging. Develop costing and development (economic pro-forma) analysis and template that allows changeable inputs. Create two to three (2-3) alternative parking approaches and supporting financial models, demonstrating the effects of minimizing parking costs with the tradeoff of less site, and less units. Establish preferred development parameters, balancing height, density, amount of site development, affordability, and sustainability in the approach. Develop criteria that will capture the most cost-effective sustainable design components. Provide support as necessary utilizing Project deliverables and documents to acquire funding sources for the project. The master plan shall include community amenities, including open space, external storage, bicycle storage, a pet area, and other amenities as deemed appropriate by the Firm and the City. Parking shall be clustered on the exterior of the development, and a portion of the units shall be primarily accessed via walking paths. The Firm shall design all communal amenities and features and a portion of the units to be ADA accessible, and the overall design shall be sensitive and responsive to the various cultures of current and future residents. Optional Expansion of the Scope of Work document design, and construction administration of the project. Should additional tasks beyond the scope included in this RFP be awarded, the primary architect of the Firm shall be the “Architect of Record” and be the primary interface with the City agencies in the permit and construction tasks, and shall sign and seal appropriate drawings, statements, and certifications. 9 VI. SUBMISSION REQUIREMENTS Submission Process and Deadline All copies of proposals must be received by 2:00pm MST on Thursday, January 16, 2020. Applicants are required to submit proposals online through Utah’s Public Procurement Place website and must send one (1) electronic PDF and two (2) physical copies directly to the City of Moab before the deadline. Proposals will not be accepted by fax. Electronic copies shall be sent to City Recorder Sommar Johnson at sommar@moabcity.org. Physical copies shall be sent to the following: ATTN: Walnut Lane RFP Sommar Johnson, City Recorder 217 East Center St. Moab, UT 84532 Submissions must either be delivered or placed in the mail in time to be received on the date and at the time required. Please note that overnight delivery may not be applicable for packages sent to Moab. Proposals not in physical possession of the Recorder at the deadline will not be accepted. All timely submissions will become property of the City of Moab and will not be returned to the respondent. Minimum Submission Requirements Each proposal is limited to fifteen (15) double-sided pages or thirty (30) single-sided pages (excluding cover page and dividers). If the Applicant submitted to the City’s June RFQ, it may omit previously submitted materials, submit the same materials, or submit updated information, as appropriate and necessary. The proposal should address the following: Experience & Qualifications Cover Letter: Can include, but is not limited to, statement of understanding & approach to the project. Qualification of Firm: List the composition of the Firm for all contracts and phases of the project. Clearly indicate all primary contacts and/or firm leaders, and describe the respective roles, responsibilities, related experience, and qualifications of each team member. Specific Project Experience: Descriptions of completed, similar, or relevant project experience that the Firm has executed. Details should include the project scope and size, project budget and ability to stay within the budget, types of services performed by Firm, and any affordability, sustainability, accessibility or other noteworthy details about the project. List of References: Provide a minimum of three (3) client references with which the applicant has provided similar services within the last five years. Include the name, telephone, and email and a description of the role and services provided to that contact. 10 Technical Proposal Project Approach: A description of the approach to be taken toward completion of the project, an explanation of any variations from the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal. Scope of Work: Scope of work that includes steps to be taken, including any products or deliverables. Estimated Labor Hours: A summary of estimated labor hours by task that clearly identifies the project team members and the number of hours performed by each sub-contractor by task. Project Schedule: A proposed schedule that indicates project milestones and overall time for completion. Supplemental Information: Any other information deemed necessary to address the requests of this RFP. Cost Proposal At a minimum, the cost proposal shall include not-to-exceed amounts for the items below. Fixed hourly rates for the Project Management, Master Planning, and Schematic Development. The rates should show the persons who will be assigned, their titles, and applicable rates. Any additional reimbursable expenses (travel time, additional studies, etc.). Professional Services Agreement Statement A copy of the City’s standard Agreement for Services is included as an attachment to this RFP. Please include a statement indicating that you (1) accept the Agreement as is or (2) propose changes and specify. The nature and extent of requested changes to our standard contract (i.e. unwillingness to comply with the City’s insurance/indemnity provision) will count against a proposal. VII. EVALUATION CRITERIA The proposal must include complete information on each of the following and shall be evaluated as indicated below. Criteria Weight Experience & Qualifications relevant to key personnel and/or sub-contractors 20% Project Understanding & Knowledge of Area depth or relevant technical experience 15% Proposed Scope of Work and Bid for items outlined in this RFP, including proposed timeline and fee schedule 30% Firm’s Experience & References with projects of a similar size, structure & complexity 15% Proposal’s Balance of Priorities including the affordability, sustainability, and innovativeness of the project and the overall benefit to the Moab community 10% Responsiveness, Quality & Completeness of Submittal Package 5% Location of Firm 5% 11 VIII. CITY CONDITIONS Eligibility The Applicant must certify that the Firm and the members of the Firm are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in this project. Conflict of Interest The Applicant must certify that it has no current conflicts of interest and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The Applicant further certifies that, for the duration of the project, it will not employ any person who has any such conflicts. Contract Responsibilities Based upon responses received, the City of Moab reserves the right to negotiate the scope of work with the Firm, dependent on the responses received to this RFP. If the City is unsatisfied with the work produced from the Firm, the City reserves the right to terminate the contract and select a different Firm or Firms for subsequent phases of work. IX. AWARD CONTINGENCIES Insurance Requirements At a minimum, the Firm shall meet all insurance requirements outlined in the Agreement for Services attached to this RFP. The City of Moab and all other requested project finance entities shall be named as an additional insured, except on Professional (Errors and Omissions) and Worker’s Compensation coverage, and will be given thirty (30) days-notice in advance of cancellation, non-renewal, or material change in any coverage. A certificate of insurance evidencing such coverage shall be approved by the City of Moab and placed on file prior to commencement of work under this contract. The Firm shall indemnify and hold harmless the City of Moab as well as all other requested project finance entities or partners, from any losses, damages, costs, expenses, judgments, or decrees arising out of, or resulting from, the negligent acts of the Firm. In the event any action in court is brought against a party so indemnified, the City of Moab shall tender the defense of any such claim or action at law or in equity to the Firm and the Firm’s insurer. Upon such tender, it shall be the duty of the Firm and the Firm's insurer to defend such claim or action without cost or expense to the City of Moab. Professional Licensing The Respondent shall provide evidence that all relevant members of the Firm are currently licensed and registered to perform work in the state of Utah, that the Firm and/or relevant partners are not debarred, suspended, or prohibited from professional practice by any governmental agency. 12 X. PAYMENT PROCEDURE The City of Moab shall make every effort to process payment for the services rendered within thirty (30) calendar days after receipt of invoice and approval of services. XI. PROCEDURE FOR SELECTION Initial Review of Applications Applicants must address all submittal requirements outlined in this RFP. Non-responsive submittals (those not conforming to the RFP requirements) will be disqualified and will not be considered further. Each respondent bears the sole responsibility for the items included or not included in its submittal. Deviations from or exceptions to the terms and specifications contained within this RFP, if stipulated in a submittal, while possibly necessary in the view of the submitting respondent, may result in disqualification. Interview of Qualified Applicants After evaluation of the complete proposals received in response to this RFP, the Selection Committee may conduct interviews with and/or submit follow-up questions to one or more of the Applicants. During the interviews, Applicants will be encouraged to elaborate on why they are the best choice for this work and provide their vision and philosophy. Interview questions may include additional information about prior projects and experience as well as performance data, project approach, and staff expertise relevant to the project. The City expects the key personnel proposed for the project to be present at the interviews. At the conclusion of the interviews, the Selection Committee shall rank, in accordance with the evaluation factors outlined in Section VII, the Applicants whose professional qualifications and proposed services are deemed most meritorious. Negotiation of Contract Negotiations, including the final scope of work, shall be conducted with the Applicant ranked first. If a contract satisfactory to the City can be negotiated at a fee considered fair and reasonable, the award shall be made to that Applicant. Otherwise, negotiations with the Applicant shall be formally terminated and the City will move on to the next Applicant. Award of contract may be subject to approval by the Moab City Council. If and when a contract is awarded, all firms that submitted a proposal will receive a written acknowledgement of their proposal. The City of Moab will not reimburse firms for any expenses associated with the submission of proposals or participation in the interviews. Rights of the City The City reserves the right to the following: To complete the selection process without proceeding to an interview process and may choose to select an Applicant based on the information supplied in the submitted proposal. To select the Applicant(s) whose qualifications and/or proposal, in the City’s sole judgment, best meet the needs of the City. Price may not be the sole deciding factor. 13 To reject any and all proposals submitted and to waive any informality in submittals received whenever such rejection or waiver is in the best interest of the City of Moab. The City of Moab may, at its own discretion, request a re-solicitation of proposals or abandon the project entirely. XII. PROCEDURES FOR EXECUTION OF CONTRACT Once the City of Moab has successfully negotiated the scope of work with the Firm, the procedures described below shall apply for executing the contract. The City of Moab shall send to the Firm one (1) electronic copy of the Contract for review and an invitation to attend a meeting to execute multiple originals of the Contract as needed. The City of Moab reserves the right to withdraw a contract award prior to the execution of the contract for any reason including, but not limited to, the Firm’s failure to execute the contract within the time specified or failure to present proof of insurance pursuant to the terms specified. If there are any questions concerning this Request for Proposals, contact Kaitlin Myers, Senior Project Manager, at the City of Moab (435) 259-5129 or kmyers@moabcity.org. 14 XIII. MAPS Map of Walnut Lane Parcels (Image taken 08/02/19) 15 Map of Trailer Removal – Existing & Proposed 16 Page 1 of 4 November 22, 2019 MOAB CITY COUNCIL MINUTES--DRAFT SPECIAL CITY COUNCIL MEETING November 22, 2019 The Moab City Council held its regular meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street. An audio recording of the evening meeting is archived at: https://www.utah.gov/pmn/index.html and a video recording is archived at: https://www.youtube.com/watch?v= 7LJ3b8HPu2c&t=25s . Regular Meeting—Call to Order and Attendance: Mayor Niehaus called the meeting to order at 10:03 AM and led the Pledge of Allegiance. In attendance were Councilmembers Rani Derasary, Mike Duncan, Tawny Knuteson-Boyd, Karen Guzman-Newton. Councilmember Kalen Jones was absent. Staff in attendance were City Manager Joel Linares, Assistant City Manager Carly Castle, City Attorney Laurie Simonson, City Planner Nora Shepard, City Recorder Sommar Johnson and Deputy Recorder Joey Allred. Three members of the public and media were present. Approval of Minutes: Councilmember Knutson-Boyd moved to approve the minutes of the November 12, 2019 Regular City Council meeting and November 18, 2019 Special City Council meeting. Councilmember Guzman-Newton seconded the motion. The motion carried 4-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd, Guzman-Newton and Duncan voting aye. Proposed Ordinance 2019—30: An Ordinance Amending the City of Moab Municipal Code, Sections 17.21 C-2 and Commercial Residential Zone and 17.31 RC Resort Commercial Zone to Allow New Overnight Accommodations, Subject to Revised Development Standards: Discussion and review of Planning Commission recommendation: City Planner Shepard updated Council on the Planning Commission’s most recent meeting and what subjects the Commission would like Council’s direction on. The Commission requested clarity from Council regarding metering of new Overnight Accommodations. The Commission is in favor of metering but are unsure of the best way to go about it. Should they limit the number of rooms, developments, square feet, etc. per year? Should the projects pending the lifting of the moratorium, but have not been constructed, be counted in the first year’s allocation? The Commission feels that they need something in place to control the amount of growth and rate of change each year. The Commission also requested direction from Council regarding the maximum size of projects as well as commercial use within each project. Shepard told Council that the Commission had said that Overnight Accommodations in the RC zone could be two stories and incentivize the inclusion of commercial uses beyond what is normally associated with a hotel, such as space for daycare or farmer’s market. Development could build an additional story if they put in 20,000 square feet of commercial space or they could get an additional 20,000 square feet for overnight accommodations. Another option to get an additional story and/or square footage would be to provide affordable housing over and above the assured housing or donate land upon which the housing could be built. Mayor Niehaus thanked staff and the Planning Commission for all of their work and then commented on points of the proposed revised development standards. Page 2 of 4 November 22, 2019 Energy: Mayor Niehaus said that Net Zero certification is usually performance based, but performance can’t be measured until it has been used. She wondered if the City could require a letter from a solar contractor instead, showing that the solar sizing is built to 80% efficiency. Councilmember Knutson-Boyd wanted to know what the City could do if a contractor’s estimate of performance isn’t accurate? The City Building Inspector has the skill set to be able to review a solar plan and make a good decision that the load is enough. Councilmember Guzman-Newton asked if the City could offer incentives toward energy efficiency like increased density according to the level of energy efficiency, such as silver, gold and platinum. Councilmember Duncan was dubious that 80% efficiency is doable for a hotel and asked if there were other communities that have made the 80% energy efficiency workable. Councilmember Guzman-Newton said that Boulder, Colorado is at 100% energy efficiency. Water: There is not a requirement to get water rights for rainwater catchment up to a certain amount. Shepard will remove, “if necessary, applicant shall apply for water rights from the State of Utah Division of Water Rights to meet their maximum feasible catchment volume.” Slow the flow water fixtures are already required. Shepard stated that these are pretty cutting-edge standards and that in six months to a year, they will need to figure out what works, what doesn’t and what they may want to adjust. The City might want to back off on some of the restrictions if they are problematic for developers to meet. Councilmember Guzman-Newton suggested that they incentivize water use/conservation. Mayor Niehaus said that a builder would find it helpful to know exactly what is required. She likes having baselines for energy and water because it makes it very clear to the developer. There was discussion regarding what is realistic that the City can provide and still be legal Linares stated that once Council decides what they want, staff will research the matter and bring it back to Council to recommend changes that will make it better from a legal standpoint as well as the standpoint of the builder and the city. It is too wide open for staff to be able to do that at this point. Mayor Niehaus said that there are potential flagged lots on the Resort Commercial frontage roads that have certain site configuration requirements that don’t make sense. She suggested that they include an exception to the siting requirements. If they aren’t built fronting directly on the main artery, those requirements aren’t necessary. She said that perhaps staff should have the ability to waive certain site configuration requirements if they are not applicable because the development is not on a main road. Councilmember Derasary stated that she listened to yesterday’s Planning Commission meeting and read the correspondence that has come in on this matter. She is concerned with the time pressure and there were a lot of comments about all of this moving very fast and everyone wishing they had more time. She wanted to know if the goal was to just move the RC zone forward or both the RC and C-2 zones. She also said that the City is still getting questions about why they are not doing overlays and asked if that could be reclarified. She said that she was in favor of metering and hoped to discuss it a bit more. She tries to revisit why Council did the moratorium in the first place and how dialogues with the community say that there should be some net benefit to the community if/when Council brings back overnight accommodations. She said that she had a long list of comments and questions, so she recommended that she meet with Shepard one on one because a lot of her questions are detail oriented. Page 3 of 4 November 22, 2019 Councilmember Duncan said that he also watched last night’s Planning Commission meeting and said that he agrees with what was said regarding the timeline because he doesn’t think that this is “going to happen this year, as much as we might wish.” He also wants to have a public hearing as only two people showed up to talk at last night’s meeting. Linares said that staff would like to have more meetings and had discussed having another public hearing on December 10th. Mayor Niehaus asked Councilmembers Duncan and Derasary if the feeling that this was moving too fast was coming from citizens who are anti-hotel. Councilmember Derasary said that she heard it from several Planning Commission members yesterday and from residents who say they don’t know how the City is going to absorb the 38%. Linares asked where the 38% number came from because he keeps hearing it in the community. Derasary said that it was in an article in the Times Independent and the Sun and it was talking about all of the vested units in the City and County and the number of units that they currently have and then the increase. Linares said that how the state calculates overnight accommodations the number of rooms that are coming online are nowhere near 38%. Moab’s is a much smaller number and he thinks that it can be misleading. If you are just comparing the new hotel rooms to the existing hotel rooms, 38% is probably accurate. He is concerned that people believe that that 38% is on top of everything else. He will have the Treasurer Department get the correct figure for Council. Councilmember Derasary went on to discuss overlays. Council voted not to use overlays, but people are concerned that Council hasn’t had enough time to draw up good standards. Mayor Niehaus stated that Council had already made that decision and to revisit it now is complicated for staff and the Planning Commission. Councilmember Duncan took back his turn to speak and said that he had complained about the lack of overlays at an earlier meeting and Shepard talked him out of it because some sort of metering could be implemented. He had also talked about a build-out capacity. The arbitrariness of overlays is unfair to applicants and messy for Council. He believes that Council should only address Resort Commercial (RC) zones at this time. He also talked about the uniqueness of Moab and how everything gets funneled right through town because you can’t go around the way that you can in other communities. He feels that when he is up for re-election in two years, people are going to applaud all of the environmental stuff, but he believes that the main thing that people will judge him as a success or a failure on is traffic congestion. Councilmember Guzman-Newton clarified that Duncan wants metering and transportation. Councilmember Knutson-Boyd said that in the interest of time, she would yield her time to Councilmember Guzman-Newton and would speak with Shepard at a later time. Councilmember Guzman-Newton said that she wanted to talk about metering because it sounded like a big topic from last night’s meeting. She would love to see if they can make that happen and to have the builds in the pipeline included in the 2020 metering. She addressed the commercial space requirement for hotels. She would like to have the definition of what that means clearly spelled out. She thinks a mix of commercial units would be great but wants to make sure that what gets placed there provides more than the forgotten toothbrush. She is for having very high standards and that it is very clearly put into code so that Council isn’t deciding on who gets to come in or out. She went on to talk about parking. She wondered if the City was requiring enough parking as there will no longer be any parking on the North Corridor end of Main Street. Shepard suggested that oversized parking should also be required. Discussion ensued regarding civic space. Councilmember Knuteson-Boyd defined civic spaces as somewhere that can hold public events like concerts and farmers markets as well as private Page 4 of 4 November 22, 2019 events like weddings. Mayor Niehaus liked the idea of daycare as an option in the list for civic space or community benefit. Extensive discussion ensued regarding options that could be listed for social civic needs and/or additional affordable housing and how to incentivize developers to put in the kind of uses the community feels have been left out due to overnight accommodations. Linares recommended that they let staff include both and bring it back before Council at a later meeting. There was discussion regarding whether they should just focus on RC zones for now or include C-2 zones as well. It was decided to focus on RC zones and address the C-2 zones at a later date. Metering: Councilmember Duncan said that he had spoken with Councilmember Guzman- Newton after last night’s meeting and had made some notes. He said, “the idea would be to create a growth overnight accommodations limit, or goal,” and gave examples of hypothetical scenarios of how that might work. The main concern was what do to with applications that come in that are the right project size, but there aren’t enough rooms or square footage, etc. left in that year’s metering limit for the project size. The question was, does the Council queue that project for next year and what is the legality of doing so? That drove the question of, if that project goes into the queue, does it hold up smaller projects that would fit within the metering limit or should they let newer smaller sized project go through while the larger project continues to wait until the next year’s metering starts? Linares said that staff will need direction to be able to draft policy for that. They will need to know how Council wants to do the metering. Do they want to count square footage, the number of rooms, do a pillow count or count water and/or sewer hookup counts? There was discussion regarding larger parcels and if metering would encourage those developers to subdivide the property. It was concluded that Council wants metering and the City will need to figure out how to make that work. Mayor Niehaus said that they are already metering overnight accommodations in a way by having stricter requirements and she is less concerned about metering by number and is more interested in metering by what they want to see. Councilmember Knuteson-Boyd said that metering means that they have to have something to measure. Councilmember Derasary said that she knew that Landmark had used other cities as examples on what could be done but wondered if any of those cities included metering. Staff will look at other cities that have used metering to see what might and might not have worked. She said that people who have been writing to Council are asking if the City’s ultimate goal is to have a thriving community that can sustain itself long-term or is it to maximize the profit for a limited number of people in the short-term. Linares said that it is the staff’s understanding that their goal is the community in the long-term and are trying to balance what is exaction. Staff is always trying to make sure that the exactions can be upheld, and the takings are enforceable. Councilmember Derasary asked Linares if it would make sense to follow up with another meeting and there was discussion about what dates would work and how important it is for the public to be able to attend and comment. There will be a meeting for further discussion on December 2, 2019 at 6:00 p.m. and Planning Commission will be asked to join Council for that meeting. A public hearing will be held on December 10, 2019. Adjournment: Councilmember Knuteson-Boyd moved to adjourn the meeting. Councilmember Duncan seconded the motion. The motion carried 5-0 aye, with Councilmembers Derasary, Jones, Knuteson-Boyd, Duncan and Guzman-Newton voting aye. Mayor Niehaus adjourned the meeting at 10:23 PM. APPROVED: __________________ ATTEST: ___________________ Emily S. Niehaus, Mayor Sommar Johnson, City Recorder 1 CC PH Draft Development Standards 12.5.2019 Nora Shepard Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: City Council Public Hearing and on Ordinance 2019-30, an ordinance amending the City of Moab Municipal Code, Section 17.31 RC Resort Commercial Zone to allow new Overnight Accommodations, subject to revised Development Standards. Disposition: Public Hearing on proposed Development Standards for new Overnight Accommodations in the RC Resort Commercial Staff Presenter: Nora Shepard, Planning Director Attachments: Exhibit A: Draft Ordinance 2019-30 Background/Summary: PC/CC Direction As the result of the adoption of Ordinance 2019-18, the City Staff and Planning Commission have been tasked with drafting of Development Standards so that the City can, one again, accept applications for new Overnight Accommodations in the City. As discussed by the Planning Commission and City Council in a joint work session held on Tuesday, August 13, 2019, the Development Standards that need to be developed shall include: ▪ Energy Efficiency ▪ Density and Size ▪ Aesthetics ➢ Height, bulk and scale ➢ Façade Variation ➢ Color and Materials ➢ Viewshed ▪ Landscaping, buffering ▪ Mixed Use Requirements ▪ Water carrying capacity, existing infrastructure capacity ▪ Contribution to cumulative traffic, connectivity/contribution to non- motorized/micro vehicle transportation network Where Are We in the Process? The City and County are working together to develop consistent Development Standard for Overnight Accommodations. While there may be some differences, the goal is to have similar standards inside and outside the City boundaries There have been numerous public meetings and work sessions to discuss and refine the proposed standards. Such meetings were held with the City Planning Commission and Council and with the County Planning Commission and Council. 2 CC PH Draft Development Standards 12.5.2019 Nora Shepard Expectations This effort to modify the regulation of Overnight Accommodations is ambitious. The goal at this time is to be able to accept new applications in the RC Resort Commercial Zone.. There will be on-going work after the adoption of the Development Standards to include, but not be limited to: • Development Standards for OAs in all commercial zones • Standards for redevelopment, remodels and expansions • Refinement of Standards based on the initial roll-out • Revised landscape and irrigation standards Zoning Approach: Grand County - As we have previously discussed, the City and County have chosen similar but different approaches for regulating new Overnight Accommodations. The County has adopted Overnight Accommodation Overlays (OAO) for: • Hotels and Motels • RV Parks and Campgrounds • Residential Overnight Accommodations Once the Development Standards are added to the Overlay Districts, the County will consider applying the OAO to specific parcels based on a legislative (or rezone) process. Once the OAO is attached to a parcel or parcels, an application can be filed for a specific project. City of Moab – Rather than using Overlay Zones, the City is proposing to include the new Development Standards as use specific requirements in each zone district where OAs will be allowed. This approach allows a property owner or applicant to be able to look at the Development Standards for Hotels and Motels (as an example) when they look up the zoning for a parcel. The Development Standards may be different for different zones, depending on the overall character of the zone. The goal is that Development Standards will be adopted by the City and by the County separately, but that they as consistent as possible. Status of the Code Revisions: At this time, the City Council is holding a public hearing on the proposed development standards in the RC Zone. The Planning Commission held a public hearing on November 21, 2019. Both the Planning Commission and City Council are continuing to discuss the draft ordinance. Description of Revised Development Standards: In reviewing and revising the Development Standards, the staff considered the following: 3 CC PH Draft Development Standards 12.5.2019 Nora Shepard Energy ▪ It is unlikely that a motel/hotel can practically meet net zero for their project. Net Zero means that the project generates as much energy as it uses. The Net Zero standard has been modified so that 80% of the energy needs are produced on site. The balance of the energy should be provided by purchasing renewable energy credits. ▪ Alternately, if a developer chooses to use an energy certification program such as Leeds or Community Building/Living Challenge, they would be able to do so. Water ▪ A rainwater catchment system will be required and used on site for beneficial uses. ▪ Maximum of 10% sod or non-native grass ▪ All new developments will have to use water-wise landscaping and/or xeriscape. In the future, the landscaping requirements in the MMC should be updated. ▪ Bioretention and bio-infiltration required (if the soil condition will allow it). Transportation OA Developments shall incorporate into their subdivision plat or site plan the following transportation infrastructure: • Space to accommodate a transit or shuttle stop • Enclosed, lockable bike storage at a rate of 1 space per 2 lodging units • Active transportation and non-motorized trail easements dedicated to the public when identified in the Grand County Non-motorized Trails Master Plan or Moab City Trails Plan OA developments over 40,000 sq ft will also be required to provide a narrative and transportation solutions that will reduce projected vehicle trips below the ITE Trip Generation Manual by 20%. Mixed Use, Civic Space, Open Space and Public Art Standards The concept of civic space has been difficult to define. Staff recommends that there be flexibility on the civic/open space/mixed use to develop functional and usable areas that may be most appropriate for the location and zoning. For example, projects in the Resort Commercial (RC) may want to provide tourist related facilities, such as the open/civic space behind the Aarchway Inn. After much discussion, it has been suggested that we concentrate requiring first floor mixed use requirement in the “in town” zones (C-2 and C-3)). One of the primary issues that prompted the changes for OAs is that much of the development that has occurred recently in our Commercial Zones has been in the form of OAs and that many commercial uses that benefit the residents and visitors are not being provided currently in Moab. Requiring mixed use for “in-town” OAs would help this situation. In addition, Landmark Design is working on creating code that encourages “commercial nodes” in 4 CC PH Draft Development Standards 12.5.2019 Nora Shepard Moab. That work will move forward as soon as we complete the Development Standards for OAs. The strategy being discussed at this time is to require a % of a lot or building square footage that could be satisfied by providing on or more of the following: • Usable open space or civic space for guests and residents of Moab • Commercial Uses that provide services or goods tailored to visitors and residents. • Community gardens or gardens for farm to table restaurants (in the RC Zone) • Space for seasonal sales of produce and other similar items • Restaurant open to the public • Employee housing above and beyond what is required by the Assured Workforce Housing Code • Installation or contribution to public art either on -site or elsewhere in Moab Height Projects in the RC Zone will have a maximum building height of 2 stories or 30 feet. Projects along Hwy 191 should be stepped so that the areas closest to the road be one - story with additional stories being stepped back. This is to avoid a “wall” along the highway. As proposed, OAs could achieve a third story with a maximum height of 40 feet if: • Additional affordable/employee/workforce housing above and beyond the amount required for Assured Workforce Housing; or • Dedication of land to the City or other qualified entity for the purposes of building affordable/employee/workforce housing; or • As a part of a master plan for the site that includes the overnight accommodation use as well as at least 20,000 square feet of commercial uses that provide goods or services for the community and open to the public. Examples include Day Care Centers, Drug Stores and Pharmacies, Grocery Stores, Open Markets and similar uses. This would be above and beyond the requirement for Mixed Use, Civic Space, Open Space. The commercial uses will not be counted toward the maximum square footage allowable for the Overnight Accommodation uses and may be in a separate structure. Maximum Building/Project Size One of the issues that was raised during the initial public meetings on Overnight Accommodations had to do the size and scale of many of the new projects in Moab. In an effort to ensure that new overnight accommodations are compatible with the historic scale of Moab, the Planning Commission is recommending maximum building and project sizes. During this effort, the following research was done to compare sizes of existing and proposed development in Moab and Grand County: 5 CC PH Draft Development Standards 12.5.2019 Nora Shepard Project Total Square Footage (approximately) # of rooms Hyatt 74,160 sf (main building) 110 rooms Homewood Suites 77,500 sf 96 rooms Hampton Inn 46,000 sf 79 rooms Sleep Inn 50,700 sf 87 rooms Wingate 58,000 sf 120 rooms Moab My Place 29,000 sf 64 rooms La Quinta 100 rooms HooDoo Hotel 115 rooms World Mark 270,000 sf 152 units Moab Rustic 14,500 sf 35 rooms Apache 15,500 sf 35 rooms Bowen 16,350 sf 41 rooms Aarchway Inn 60,000 sf 97 rooms The proposed maximum building size for Overnight Accommodations shall be no more than 20,000sf with a maximum total project square footage 40,000 sf. Up to 20,000 sq ft of additional OA square footage could be achieved as described in building height section. Site Development and Architectural Standards The proposed standards are fairly common and are not generally difficult to achieve. The balance of getting good design vs cost must be considered. We want more aesthetically pleasing projects, but do not want to make the standards so onerous as to make it impossible for smaller businesses and local developers to move forward. The Code will include schematics to explain the required massing shifts. 1 DRAFT 12.5.2019 CITY OF MOAB ORDINANCE #2019--030 AN ORDINANCE AMENDING THE CITY OF MOAB MUNICIPAL CODE SECTIONS 17.21 C-2 COMMERCIAL RESIDENTIAL ZONE AND 17.31 RC RESORT COMMERCIAL ZONE TO ALLOW NEW OVERNIGHT ACCOMMODATIONS, SUBJECT TO REVISED DEVELOPMENT STANDARDS. The following findings describe the intent and purpose of this ordinance: a. The City has enacted Title 17.00, Zoning, of the Moab Municipal Code (MMC), which governs land use and development within the City Limits. Text Amendments to the Moab Municipal Code are authorized pursuant to MMC § 17.04.070 and Utah Code Annotated 10-9a-503(1)(b) and (c). b. From time to time the City undertakes to revise its zoning ordinances to improve the quality of land development and align the Code with state law and contemporary planning concepts. c. The City has experienced rapid growth of Overnight Accommodations as a result of the growth of tourism in the region. Between 2010 and 2018 visitation to Arches National Park and Canyonlands National Park increased 60.1% and 58.9%, respectively, with Arches posting 1,663,557 visits, and Canyonlands posting 739,449 visits in 2018.1 d. Overnight Accommodations have displaced long term rental housing in Moab and are a contributing factor in the affordable housing shortage that exists in Moab.2 e. The City desires that new zoning regulations be developed to result in new overnight accommodations that better reflect the long-term interests of the City. f. There is a finite supply of developable land within the City, and market conditions have resulted in Overnight Lodging uses being developed to the detriment of the development of other necessary uses, including retail, commercial, office, and housing uses.3 g. The City has experienced an increase in traffic, congestion, noise, crowding, and related impacts associated with tourism and Overnight Lodging, and those impacts have affected the quality of life for Moab residents. The City recognizes that resident concerns are valid and justify changes to City zoning regulations. h. The City finds that there is good cause to make these text amendments. There have been fundamental changes to the City and to the zoning districts that are the subject of this ordinance. Current development impacts and the overall growth of overnight accommodations were not foreseen at the time many zoning classifications 1 Source, National Park Service Official Visitation Statistics. 2 Source, BAE Urban Economics, Moab/Grand County Nexus Study, Phases I and II, 2018. 3 See Id. 2 were adopted and, therefore, the zoning scheme requires modification to reflect current realities. This ordinance will facilitate a more diverse land use mix and provide important benefits for the development of affordable housing and other retail and commercial land uses. i. The United States Geological Survey is finalizing a draft report that includes findings from a recent multi-year study of the Moab area watershed. The study found that: a) safe yield of groundwater removal (the amount of water that can be removed without depleting aquifers) is less than previously estimated (11,000 to 13,000 acre/feet per year); j. This ordinance is consistent with the City’s General Plan, which expresses a desire to preserve the quality of life in Moab, the availability of affordable housing, an d a diverse, resilient local economy. k. This ordinance is the product of a substantial public process and public outreach, including public hearings and forums facilitated by Landmark Design in conjunction with Grand County, and public hearing held before th e City of Moab Planning Commission on June 27, 2019 at which members of the public expressed a desire that the City curtail Overnight Lodging growth. l. On July 23, 2019, the City Council adopted Ordinance 2019-018, removing Overnight Accommodations as a permitted use in the C-1, C-2, C-3, C-4, RC and SAR Zones and recognized Established Overnight Accommodations as legal uses. m. Development Standards are being proposed to better regulate new Overnight Accommodations in the RC Zone. THEREFORE, LET IT BE ORDAINED THAT THE FOLLOWING AMENDMENTS BE ADOPTED: SECTION 1: Amend Section 17.06.020 Definitions to add definitions for “Civic Space” refers to the places in which a community performs or engages in some part of its political or social life. More broadly, civic space can include spaces used for community activities, including open-air environments where public activities such as assemblies or speeches occur. Because most civic spaces are intentionally designed for use by the public, they express the values and culture of a community, and they have the potential to shape how individuals behave, what they perceive, and how institutions perform. “Usable Open Space” means any space on a lot not enclosed within a building which is designed for specific recreational purposes, including active and passive recreational activities. Usable open space includes common yards (except the required front yard setback), courtyards, balconies, decks, porches, roof decks and patios. Usable open space does not include driveways, aisles, or parking spaces 3 SECTION 23: Allow New Overnight Accommodations in the RC Resort Commercial Zone subject to new Development Standards by amending the following Code Sections: SSECTION 2.1 Amend Permitted Uses to include Overnight Accommodations, New as follows: 17.31.020 Permitted uses and regulations. A. Permitted Uses. The following uses shall be permitted-by-right. If a use is not listed it is prohibited. 1. Accessory buildings and uses; 2. Bars; 3. Caretaker or guard residence, accessory; 4. Custom personal services; 5. Eating establishments; 6. Established Overnight Accommodations. Established Overnight Accommodations, as defined in this Code and as indicated on the Established Overnight Accommodations Map, shall be considered legal, conforming uses. a. Established Overnight Accommodations will be allowed to make improvements to the property, so long as no new Overnight Accommodation units are proposed. 7. Gasoline service station, subject to the supplementary regulations of Section 17.31.050(B); 8. General retail (indoors); 9. Multi-household dwellings; 10. Municipal facilities and services; 11. Office, business or professional; 12. One-household dwelling and accessory uses; 13. Outdoor recreational uses, commercial; 14. Outfitters and guide services and facilities; 15. Overnight Accommodations, New – New Overnight Accommodations may be approved 4 subject to the Development Standards outlined in 17.31.060. 165. No New Recreational vehicle/travel trailer parks are allowed. Established recreational vehicle/travel trailer parks as identified on the Existing Overnight Accommodations Map are considered legal conforming uses and shall be subject to the supplementary regulations of Section 17.31.050(C) 176. Single-household dwelling. 187. Two-household dwelling and accessory units. SECTION 2.2: Add Development Standards to the RC Zone by adding Section 17.31.060: 17.31.060 Development Standards for Overnight Accommodations. Notwithstanding other provisions of this title to the contrary, the following supplementary regulations shall apply to new overnight accommodations in the RC, Resort Commercial District: 17.31.060 Development Standards for Overnight Accommodations Notwithstanding other provisions of this title to the contrar y, the following supplementary regulations shall apply to new Overnight Accommodations in the RC, Resort Commercial District: A. Energy: 1. OA Developments shall produce eighty percent (80%) of their energy needs on -site through solar, geothermal, or other renewable energy sources. 2. OA Developments are encouraged to purchase their remaining energy needs through renewable energy credits such as subscriber solar. 3. OA Development may meet this energy requirements by submitting a certification through the Green Building Challenge (Leed Gold or above), Living Building Challenge, Net Zero Building Certification, or other established industry standard. 4. OA Developments shall provide annual post occupancy monitoring. The City and property owner will review the monitoring. If the project is not meeting the energy requirements, a plan will be mutually agreed upon to improve performance. 5. OA Development must provide Electric Vehicle Charging Stations at a rate of 1 per 20 rooms. B. Water 1. OA developments shall install the maximum feasible rainwater catchment system and use the water for beneficial on-site uses, such as reducing the use of culinary water for landscaping irrigation. 2. OA developments shall have a maximum of 10% of their landscaped area covered in turf grass; OA Developments shall utilize water-wise and xeriscape landscaping design standards. 3. To the maximum extent possible, OA Developments shall utilize bio-retention and bio infiltration systems to manage storm water runoff, as soil conditions allow. 5 C. Transportation 1. OA Developments shall incorporate into their subdivision plat or site plan the following transportation infrastructure: • Space to accommodate a transit or shuttle stop • Enclosed, lockable bike storage at a rate of 1 space per 2 lodging units • Active transportation and non-motorized trail easements dedicated to the public when identified in the Grand County Non -motorized Trails Master Plan or Moab City Trails Plan • Oversized Parking as deemed necessary by the developer 2. All projects over 40,000 sq ft will be required to Transportation Management Plan that will reduce projected vehicle trips below the ITE Trip Generation Manual by 20%. D. Mixed Use, Civic Space, and Open Space Amenities 1. All new overnight accommodations projects are required to provide an area of not less than 5% of the building square footage for Civic Space, Usable Open Space, additional commercial uses that serve the public or the visitors in the north end of the City, and can include space for outdoor markets, community gardens. 2. All new overnight accommodations will be required to provide 5% of the building square footage for retail or community commercial uses. E. Building Height 1. The maximum building height for Overnight accommodations shall be 2 stories and a maximum of 30 feet. 2. An additional story (3 stories and a maximum of 40 feet) of overnight accommodation uses may be allowed if the developer is willing to provide the following: a. Additional affordable/employee/workforce housing above and beyond the amount required for Assured Workforce Housing. This would not replace the Assured Workforce Housing requirement but would be in addition to that. The additional units could be placed anywhere on the site; or b. Dedication of land to the City or other qualified entity for the purposes of building affordable/employee/workforce housing c. Submit a master plan for the site that includes the overnight accommodation use as well as at least 20,000 square feet of commercial uses that provide goods or services for the community and open to the public. Examples include Day Care Centers, Drug Stores and Pharmacies, Grocery Stores, Open Markets and similar uses. This would be above and beyond the requirement for Civic Space and Open Space. The commercial uses will not be counted toward the maximum square footage allowable for the Overnight Accommodation uses and may be in a separate structure. 6 F. Maximum Building and Project Size 1. The maximum gross square footage of any building housing overnight accommodations shall be 20,000. 2. The maximum gross square footage of an overnight accommodation project shall be 40,000. 3. If the developer chooses to develop commercial uses (over 5% of gross floor area) within a building or project, that project size could be increased by the gross square footage of the commercial use. G. Site Configuration (Will have examples) 1. All development must fit the property – no mass grading or grading of a flat building envelope (building must step with terrain); 2. Stay out of wetlands, protect major vegetation (existing trees); 3. Primary uses must face the fronting street with a defined entrance fronting the roadway; 4. Ensure building scale, orientation, and design relates to the surrounding uses and streets; 5. Creates a cohesive visual identity and an attractive street scene; 6. Ensure site design for efficient pedestrian, bicycle, transit, and vehicular circulation patterns; 7. Create a high-quality pedestrian environment; 8. Promote design environments built to human scale;. 9. Ensure delivery, trash, and loading facilities are screened and located so as not to impede regular vehicular and pedestrian circulation and access routes; and 10. Ensure safe and efficient access between buildings and parking areas. H. Building Design Will have examples 1. All multifamily residential buildings or structures 2,500 square feet or greater in gross floor area shall be composed of at least three visual building masses of differing heights and planes; 2. No façade or building wall shall exceed 60 linear feet. More than 5 ft shift in vertical and horizontal façade is required for each 30 linear feet; 3. Building design shall vary between vertical facade divisions and from adjacent buildings by the type of dominant material or color, scale, or orientation of that material; 4. All properties along Hwy 191 will include a single story element along the roadway. The second story must be set back at least 15 feet from the first story plane; 5. For uses located on the ground floor facing the primary fronting street, at least 30% of Ground Story Transparency is required measured floor to floor. Transparency is any glass in windows and/or doors, including any mullions, that is highly transparent with low reflectance; 6. No rectangular area greater than 30% of a story’s facade, as measured from floor to floor may be windowless, and no horizontal segment of a story’s facade shall be greater 7 than 15 feet in width can be windowless. An exception may be considered if the wall area is to be used as a mural (not a sign); 7. All facades of the proposed building must comply with the building design standards; 8. Air conditioning units and similar mechanical requirements should be avoided on rooftop locations, and fully-screened from view when unavoidable. Parking shall be located to the side or rear of buildings; 9. Plastic or vinyl awnings are not permitted. Awning types and colors for each building face shall be coordinated 10. If installed, shutters, whether functional or not, shall be sized for the windows. If closed, the shutters shall not be too small for complete coverage of the window. Shutters shall be wood or other durable material. I. Materials and Colors 1. Permitted primary building materials will include high quality, durable, natural materials such as stone, brick and adobe-type materials; wood lap siding; fiber cement board lapped, shingled, or panel; metal siding; glass, architectural metal panels and cladding. Other high-quality synthetic materials may be approved as details or accents for a unified theme or design concept. Other durable materials will be considered as technologic improvements are made. Aside from solar panels or other infrastructure related to energy efficiency and water use/reuse, OA Developments shall utilize non - reflective materials. 2. OA Developments shall utilize earthtone colors that are complementary to the surrounding landscape and visual backdrops. Exceptions can be made for public art (not signs). SECTION 4: Severability Clause: This ordinance shall be construed so as to be harmonious with Utah law. If any term, requirement, or provision of this ordinance shall be found to be invalid under applicable law it shall be stricken and the remainder of the ordinance shall be enforced without the offending term, requirement, or provision. PASSED AND APPROVED by a majority of the City of Moab City Council. This ordinance shall take effect immediately upon passage. SIGNED: Emily S. Niehaus, Mayor Date 8 ATTEST: Sommar Johnson, City Recorder 1 Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Workshop of the draft Capital Project Prioritization Matrix Date Submitted: December 5, 2019 Presenter: Rachel Stenta, Finance Director Attachment(s): 1) Draft Resolution #51-2019 2) Draft Capital Project Prioritization Matrix Background/Summary: At the City Council Workshop on December 6, 2019, Council reviewed a draft of the Capital Projects Prioritization Matrix as part of the overall Capital Projects Planning Process. This draft was the product of a collaborative committee process. Committee members were: City Manager Assistant City Manager Public Works Director Finance Director City Engineer Streets Superintendent Parks Superintendent Water Superintendent Sewer Collection Superintendent Water Reclamation Facility Superintendent Facilities Superintendent Fleet Superintendent City Council Member The committee has met three times to discuss and analyze the criteria as well as test the rating matrix on existing projects to ensure its accuracy. The goal of the matrix is to establish individual project priority and ranking for comparative analysis by utilizing a number of weighted criteria including: Project Category Multiple Improvements Strategic Alignment Risk Assessment Financing Cost/Benefit (payback) Service Levels Community and Economic Impact Sustainability As previously discussed, prioritization of capital projects is crucial to the financial process of analyzing the annual debt repayment limit of the municipality and other resource constraints. In order to provide direction to Council on the projects that should take priority, staff and Council can utilize this evaluation tool to effectively measure the need, impact, and financial viability of each project. The results of the evaluation would allow Council and staff to assess projects in relation to one another and establish the order and approximate time frame of implementation as resources become available, i.e. debt capacity increases as existing loans mature. 2 It is recommended that all proposed capital projects be assessed using the Capital Projects Prioritization Matrix accompanied with a supplementary financial analysis to determine the specific impact the project will have on tax revenue allocations, user fees and the municipal tax rate, if applicable. This would assist Council with an understanding of how a specific project ranks in relation to other capital projects and the direct financial impact its implementation will have on residents. The draft Matrix is presented at this Council Meeting for discussion and possible adoption. Staff recommends formal approval of the matrix. The next step would be for a committee to evaluate each proposed capital project using the matrix and determine a ranking for each project. A compiled list of all projects and their ranking will then be brought forward to Council detailing the results of the evaluation and a financial analysis for each project. The Council would have the opportunity to evaluate the prioritized project list and formally adopt it, allowing staff to move forward with pursuing funding and financing resources. Thank you for your consideration. 1 RESOLUTION NO. 51-2019 A RESOLUTION ADOPTING A CAPITAL PROJECTS PRIORITIZATION MATRIX FOR THE CITY OF MOAB WHEREAS, The prioritization of capital projects for the City of Moab (“City”) is crucial for long term capital planning as well as the financial process of analyzing the annual debt repayment limit of the City and other resource constraints; and WHEREAS, City staff and Council need this evaluation tool to effectively measure the need, impact, and financial viability of each capital project; and WHEREAS, The City Manager and Finance Director recommend Council adopt the Capital Projects Prioritization Matrix for the City as contained in Appendix “A” which matrix and prioritization of projects shall guide City officials as they consider the proper use of debt and city resources to fund capital projects; and WHEREAS, It is in the best interest of the City to adopt the Capital Projects Prioritization Matrix as contained in Appendix “A” which is attached to this resolution. NOW, THEREFORE, Be It Resolved by the Council of the City of Moab, Utah. SECTION 1. This Capital Projects Prioritization Matrix will be used to rate and rank all of the City’s capital projects to produce a Capital Projects Prioritization List that will be reviewed and adopted by the Moab City Council annually. SECTION 2. City Council having received the City Manager and Finance Director’s recommendation hereby accepts their recommendation and adopts the Capital Projects Prioritization Matrix attached as Appendix A and incorporated herein by reference. SECTION 3. This resolution shall be in full force and take effect upon its passage. Passed this day of , 2019. MAYOR ATTEST: Emily S. Niehaus CITY RECORDER Sommar Johnson Appendix AProject:# Criteria DescriptionMax ValueScoring DescriptionAssigned ValueWeight Score100Essential Projects ‐ this category includes capital projects that have a legal, safety, regulatory or other mandated minimum requirement where not achieving these requirements would lead to legal action, fines, penalties or high risk of liability against the Municipality80Priority Projects ‐ this category includes projects required to maintain critical components in a state of good repair. These projects are not mandatory but will maintain critical infrastructure at current service levels.60Efficiency or Cost Savings Projects ‐ These projects have a positive breakeven over the life of the capital investment due to operational cost savings and will provide financial benefits in the future. 40State of Good Repair/Lifecycle ‐ This category includes projects that maintain existing capital infrastructure. These projects are not mandatory but if the project is not undertaken the current level of service/condition of the capital asset will decline. 20Improvement (non‐essential) ‐ This category includes: projects that will increase current service level; new facilities; expansion of existing facilities or new initiatives. 100Project will coordinate upgrades or replacements of other infrastructure (two or more)50Project will coordinate upgrades or replacements of other infrastructure (less than two)0Project will not coordinate upgrades or replacement of other infrastructure100Directly aligned with General Plan and/or a Master Plan50Indirectly linked to General Plan and/or a Master Plan0No alignment with any strategic goals100Significant impact50Moderate impact10Low impact0No impact00000DRAFTCity of MoabCapital Projects Prioritization Matrix4Risk AssessmentThe extent to which the project will address/mitigate risk to public health and/or occupational health and safety 15%20%Project Category5 categories of projects that support different classifications of projects which vary depending on importance and impact to the public 13Strategic AlignmentThe project’s alignment with strategic goals as set out in a departmental Master or Strategic Plan 10%020010%The project will coordinate upgrades to existing infrastructureMultiple ImprovementsMoab City Finance DepartmentC:\Users\rstenta\AppData\Roaming\Microsoft\Windows\Network Shortcuts\Capital Projects Prioritization Matrix working copyUpdated on: 11/6/2019 Appendix AProject:# Criteria DescriptionMax ValueScoring DescriptionAssigned ValueWeight ScoreDRAFTCity of MoabCapital Projects Prioritization Matrix100Financed entirely from external sources and must proceed immediately to leverage funds 90Financed entirely from external sources75Impact Fee eligible funding (sliding scale based on eligibility)5075% ‐ 100% of project financing is from external sources2525% ‐ 74% of project financing is from external sources10Less than 25% of project financing is from external sources0Financed entirely from debt, tax levy or tax levy funded reserves100Able to measure a positive ROI with a payback period of less than 7 years50Able to measure a positive ROI with a payback period of greater than 7 years0ROI difficult to measure100Addresses a current service level deficiency so level of service standard is achieved 50Increases level of service0Has no impact on service level100Generates a significant economic benefit to the local economy50Generates a moderate economic benefit for the local economy10Limited, minimal or no economic benefit for the local economy100Aligns with several sustainability goals50Aligns with one sustainability goal0Will not further sustainability goalsTotal: 100%000000000005Financing15%7Service LevelsImpact on the service levels to the public as a result of the project10%6Cost/Benefit (payback) includes legacy costs, operational costs and energy savings costsProject will generate cost savings and/or revenue enhancements that will provide a positive return on investment (ROI)10%8Community and Economic ImpactImpact on businesses and economy in terms of revenue generation (job creation, assessment growth, tourism etc.) 5%9SustainabilityThe extent to which the project will further City/Community Sustainability Goals5%Moab City Finance DepartmentC:\Users\rstenta\AppData\Roaming\Microsoft\Windows\Network Shortcuts\Capital Projects Prioritization Matrix working copyUpdated on: 11/6/2019 Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Discussion and Approval of the Walnut Lane RFP Disposition: Discussion Staff Presenter: Kaitlin Myers, Senior Project Manager Attachment(s): -Attachment 1: Draft RFP_12-03-19 -Attachment 2: Draft RFP_Redlined from 11-06-19 Background/Summary: In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. The Council reviewed and discussed the first draft of this RFP at the November 12 meeting. Since this meeting, staff has made the following changes: Limit the scope of work to only include master planning and schematic design services, which will help the City to create a more realistic, tangible plan, timeline, and budget for this project. Staff removed the later phases (construction design and administration) from the original RFP and includes language that grants the City the ability to expand the scope of work to include later stages of development with the selected Firm if it is in the best interest of the City. Various minor changes based on the comments and questions received from Council and Staff since the November council meeting. This item does not require formal approval from Council, but an informal approval is requested before Staff publishes the RFP. 1 REQUEST FOR PROPOSALS: SITE PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES REQUESTED FOR WALNUT LANE APARTMENTS In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an approximately eighty (80)-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The project shall include a mix of unit types including, but not limited to, apartments, duplexes, fourplexes, cottages, or other units suitable to the site with a range of studio, one-, two-, and three- bedroom units, and shall house a mix of affordable and market rate units. It shall prioritize green infrastructure and construction methods, and include walking paths, shared space, and other amenities for residents. During all phases of redevelopment, the City and selected design team (Firm) shall, to the best of the Firm’s ability, prioritize housing the current residents in good standing at Walnut Lane first and will not displace any current residents during the redevelopment process. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. Since the issue of the RFQ, the City has hired a new Senior Project Manager to oversee the project, and City Staff has continued to work to narrow down the scope of work for the project, as reflected in the requirements set forth in this RFP. Copies of the detailed RFP, including a description of the services to be provided by respondents, the minimum content of responses, and the factors that will be used to evaluate the responses can be obtained by contacting Kaitlin Myers, Senior Project Manager for the City of Moab, at (435) 259-5129 or kmyers@moabcity.org. All proposal responses to this solicitation must be received by the City of Moab Recorder’s office by no later than 2:00pm MST on Thursday, January 16, 2020 at the address above. The City of Moab is an equal opportunity employer. Minority business enterprises, women-owned businesses, and disadvantaged business enterprises are encouraged to apply. 2 I. CONTENTS I. CONTENTS 2 II. INTRODUCTION 4 Contact Information 4 Optional Site Visit 4 III. TIMELINE 5 IV. PROJECT DESCRIPTION 5 General Project Information 5 Target Population 6 Site and Neighborhood 6 Physical Description 6 Components Related to the City’s Sustainability Goals 6 V. SCOPE OF WORK 7 Project Management 8 Pre-Development – Planning and Schematic Design 8 Optional Expansion of the Scope of Work 9 VI. SUBMISSION REQUIREMENTS 9 Submission Process and Deadline 9 Minimum Submission Requirements 9 Experience & Qualifications 9 Technical Proposal 10 Cost Proposal 10 Professional Services Agreement Statement 10 VII. EVALUATION CRITERIA 10 VIII. CITY CONDITIONS 11 Eligibility 11 Conflict of Interest 11 Contract Responsibilities 11 IX. AWARD CONTINGENCIES 11 Insurance Requirements 11 Professional Licensing 12 X. PAYMENT PROCEDURE 12 3 XI. PROCEDURE FOR SELECTION 12 Initial Review of Applications 12 Interview of Qualified Applicants 12 Negotiation of Contract 12 Rights of the City 13 XII. PROCEDURES FOR EXECUTION OF CONTRACT 13 XIII. MAPS 14 Map of Walnut Lane Parcels 14 Map of Trailer Removal – Existing & Proposed 15 4 II. INTRODUCTION The City of Moab is seeking proposals and qualifications from qualified multi-discipline design consulting teams (Firms) for City-owned property located at 193 Walnut Lane in Moab, Utah. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm shall develop the schematic drawings and work with the City to finalize the project scope and budget. The City reserves the right to reevaluate the scope of work with the Firm to take the drawings through to completion of construction drawing and construction administration. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. The construction budget for this project is currently estimated at Eight Million Dollars ($8,000,000). This project is intended to be financed through taxable bonds and various grants and equity investments. The contract for proposed services is anticipated to be awarded in February 2020. The Firm shall be prepared to provide services as and when requested by the City of Moab, following the Notice to Proceed. This solicitation is being offered in accordance with federal, state, and local statutes governing procurement of professional services. Contact Information The primary contact for questions regarding this RFP is Kaitlin Myers, Senior Projects Manager (435-259- 5129 / kmyers@moabcity.org). Moab City Hall is located at 217 E. Center St., Moab, UT, 84532. The URL for the City’s website is www.moabcity.org. Optional Site Visit The RFP Selection Team will hold one pre-submittal site visit and question and answer meeting for interested firm leaders to learn more about the project prior to submission of the proposal. The meeting will be held at 2:00pm MST on Friday, January 3, 2019 at the site, located at 193 Walnut Lane. Those who are unable to participate may contact Kaitlin Myers at (435) 259-5129 or kmyers@moabcity.org for details on how to reschedule the visit or participate in a Q&A session by phone. 5 III. TIMELINE Unless otherwise notified, this RFP shall follow the following timeline: RFP Issued 12/19/19 Optional Site Visit 2:00pm MST on 01/03/20 Deadline for Proposal Submission 2:00pm MST on 01/16/20 Firms Selected for Interviews 01/22/20 Interviews Conducted 01/27 – 01/31/20 Firm Selected 02/07/20 Unless otherwise noted, the deadlines for the above dates will be 5:00pm MST. IV. PROJECT DESCRIPTION General Project Information In October 2018, the City of Moab purchased a 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, UT 84532. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The site includes two parcels and is approximately 2.91 acres. It is currently split-zoned, with the northern 1.62 acres zoned in the R-2 (Single-Household and Two-Household Residential Zone) and the southern 1.29 acres zoned in the R-4 (Manufactured Housing Residential Zone). City Staff is in the process of rezoning the entire property to the R-4 zone, and for the purposes of this solicitation, Applicants shall assume the R-4 zoning will be in place upon the Notice to Proceed. The Firm shall redevelop the property using the Planned Affordable Development (PAD) overlay, which grants higher density and other development incentives in exchange for deed-restricted affordable units. PAD affordable units are subject to deed restrictions that preserve affordability for at least fifty (50) years and must make up at least seventy percent (70%) of the total units in the development. Thus, to comply with the requirements of the PAD, the Walnut Lane Apartments must include at least fifty-six (56) deed-restricted affordable units, and the remaining units may be available to individuals and families at market rate rents. To be a person eligible for a PAD unit, the person(s) must satisfy the following criteria: The persons comprising the household must have a combined household income that does not exceed one hundred percent (100%) of the Grand County, Utah Area Median Income (AMI), as published by HUD from time to time; At least one person in the household must be either: (a) employed full time in Grand County; (b) disabled; (c) a retired person over sixty years of age who was a full-time employee of an entity located within Grand County for at least five continuous years immediately preceding his or her retirement; or (d) a parent residing with one or more minor children; and 6 All persons occupying PAD affordable housing units must utilize the housing as their sole place of residence. For more information about the Planned Affordable Development, consult Moab Municipal Code Section 17.68. The suggested unit mix (subject to change) is as follows: six (6) studio units, thirty-six (36) one-bedroom units, thirty (30) two-bedroom units, and eight (8) three-bedroom units. At least five (5) of the units shall be ADA-accessible. The final unit count shall be negotiated with the City throughout the contract period. Target Population One of the City’s primary goals during the redevelopment of Walnut Lane is to provide adequate housing for the current residents of the Walnut Lane Trailer Park. To the best of its ability, the City shall not displace any of the current residents during any phase of this project, and the families and individuals in good standing will be granted priority for the new units produced from redevelopment. Current residents range from extremely low- to low-income, work in service or other low-wage jobs, and most are Hispanic and/or Native American. Site and Neighborhood The site consists of two parcels numbered 01-0001-0106 and 01-0001-0229, located at 193 Walnut Lane, Moab, UT 84532. The property is adjacent to the Moab Regional Hospital campus and a mix of single-family and multi- family residential developments. It is proximate to downtown Moab, which offers a variety of commercial services and amenities for residents and tourists, and community amenities such as the Moab Valley Multicultural Center, Swanny Park, and the Moab Recreation and Aquatic Center. Many current residents rely on active transportation methods to travel to work and to access these and other community amenities. Physical Description The property currently includes thirty-six (36) mobile homes constructed prior to 1976 (or “trailers”); in July 2019, two trailers were damaged from fire and were removed from the site. By the time of Notice to Proceed, the City will have removed six additional trailers from the site. The removal of eight total trailers will create enough room for the Firm to develop phase one of this project. See Section XIII for maps and more information. Each site includes hookups for water, sewer, gas, and electricity. These utility connections are substandard, and it is assumed all utilities will need to be replaced and/or substantially upgraded from the street. Several trees exist on site, but there is no other public landscaping or green infrastructure included. The City plans to remove most of the trees currently on the site before redevelopment begins. Each parcel is accessed by a compacted, unpaved driveway, and the trailers sit on dirt and/or gravel pads. Components Related to the City’s Sustainability Goals The City of Moab has established rigorous sustainability and housing affordability goals and expects the Firm to balance affordability and sustainability in all phases of the project. 7 All references to “sustainability” in this RFP shall refer to design and development standards that will improve the quality and energy efficiency of this project. This could include passive design, energy efficient appliances, smart siting, materials and resource conservation, water management, healthy living environment goals, and energy efficiency or net-zero targets. It could also include following set standards, including the IECC 2018 requirements, International Living Future Institute (ILFI)’s Zero Energy Certification and/or Living Building Challenge (LBC), Energy Star Homes, Enterprise Green Communities, Leadership in Energy and Environmental Design (LEED), Home Energy Rating System (HERS) Score of 50 or below, or similar. Because the certifications for many of these standards often increase the overall cost of a project, the City requests proposals that follow the principles associated with these or other approaches and, at this point, does not anticipate certifying the project to a specific standard. V. SCOPE OF WORK A multi-discipline design consulting team (“Firm”) is required for services described below. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm should include members with demonstrated success in work in the following specific areas: Affordable housing projects; Sustainable or energy-efficient design; Neighborhood and community building, master planning and place making; Real estate/development expertise; and Design, engineering, and construction management experience in resort, rural, and/or remote communities. The Firm is expected to coordinate regular meetings with a working committee to further refine the project goals, budget, timeline, design of the project, and entitlements. The working committee will include representatives from the City, including Planning, Building Inspection, Engineering, Public Works, and other departments as required, as well as project funding representatives and key stakeholders as necessary. The City and Firm shall deed restrict at least seventy percent (70%) of the units to meet the requirements of the PAD and shall prioritize housing the current residents of Walnut Lane who are in good standing before leasing the deed restricted units to essential workforce or other eligible persons. To the best of the City’s and Firm’s ability, the residents of Walnut Lane will not be displaced during any phase of the redevelopment process. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. The Scope of Work is as follows: 8 Project Management Attend regular meetings on the phone and in person with City Staff. Develop the City Council's affordability, sustainability, and other goals into quantified goals for this specific project. Present to City Council at three (3) key decision points. Provide baseline schedule and schedule updates including entitlement projections. Organize and manage community engagement meetings, specifically including meetings with current residents of Walnut Lane and other stakeholders, at three (3) key decision points. The Firm will be expected to provide bilingual materials or partner with the Moab Valley Multicultural Center to translate materials for all community engagement events. Work with relevant Moab City Staff on all necessary permitting and correction to plans. Create a Development and Phasing Strategy for all phases of the project. Pre-Development – Planning and Schematic Design Develop three (3) conceptual master plans compatible with the neighborhood. After working with City Staff, Council and stakeholders, the Firm will produce a Recommended Master Plan for Council adoption. Develop a phasing plan for the Recommended Master Plan to ensure the current residents of Walnut Lane are not displaced during redevelopment. Phasing plan should include the removal of trailers from the site and/or the relocation of trailers to other locations on the site, as necessary, until all the trailers have been removed. Develop, with the assistance of the City, a clear understanding of the target tenant population and housing needs, including household size, ages, and incomes. If the City wishes to prioritize essential workers in the development, identify who that demographic includes. Develop the schematic design, including plans, elevations and cross sections, as well as three- dimensional project massing and computer imaging. Develop costing and development (economic pro-forma) analysis and template that allows changeable inputs. Create two to three (2-3) alternative parking approaches and supporting financial models, demonstrating the effects of minimizing parking costs with the tradeoff of less site, and less units. Establish preferred development parameters, balancing height, density, amount of site development, affordability, and sustainability in the approach. Develop criteria that will capture the most cost-effective sustainable design components. Provide support as necessary utilizing Project deliverables and documents to acquire funding sources for the project. The master plan shall include community amenities, including open space, external storage, bicycle storage, a pet area, and other amenities as deemed appropriate by the Firm and the City. Parking shall be clustered on the exterior of the development, and a portion of the units shall be primarily accessed via walking paths. The Firm shall design all communal amenities and features and a portion of the units to be ADA accessible, and the overall design shall be sensitive and responsive to the various cultures of current and future residents. 9 Optional Expansion of the Scope of Work At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. Should additional tasks beyond the scope included in this RFP be awarded, the primary architect of the Firm shall be the “Architect of Record” and be the primary interface with the City agencies in the permit and construction tasks, and shall sign and seal appropriate drawings, statements, and certifications. VI. SUBMISSION REQUIREMENTS Submission Process and Deadline All copies of proposals must be received by 2:00pm MST on Thursday, January 16, 2020. Applicants are required to submit proposals online through Utah’s Public Procurement Place website and must send one (1) electronic PDF and two (2) physical copies directly to the City of Moab before the deadline. Proposals will not be accepted by fax. Electronic copies shall be sent to City Recorder Sommar Johnson at sommar@moabcity.org. Physical copies shall be sent to the following: ATTN: Walnut Lane RFP Sommar Johnson, City Recorder 217 East Center St. Moab, UT 84532 Submissions must either be delivered or placed in the mail in time to be received on the date and at the time required. Please note that overnight delivery may not be applicable for packages sent to Moab. Proposals not in physical possession of the Recorder at the deadline will not be accepted. All timely submissions will become property of the City of Moab and will not be returned to the respondent. Minimum Submission Requirements Each proposal is limited to fifteen (15) double-sided pages or thirty (30) single-sided pages (excluding cover page and dividers). If the Applicant submitted to the City’s June RFQ, it may omit previously submitted materials, submit the same materials, or submit updated information, as appropriate and necessary. The proposal should address the following: Experience & Qualifications Cover Letter: Can include, but is not limited to, statement of understanding & approach to the project. Qualification of Firm: List the composition of the Firm for all contracts and phases of the project. Clearly indicate all primary contacts and/or firm leaders, and describe the respective roles, responsibilities, related experience, and qualifications of each team member. Specific Project Experience: Descriptions of completed, similar, or relevant project experience that the Firm has executed. Details should include the project scope and size, project budget and ability to stay 10 within the budget, types of services performed by Firm, and any affordability, sustainability, accessibility or other noteworthy details about the project. List of References: Provide a minimum of three (3) client references with which the applicant has provided similar services within the last five years. Include the name, telephone, and email and a description of the role and services provided to that contact. Technical Proposal Project Approach: A description of the approach to be taken toward completion of the project, an explanation of any variations from the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal. Scope of Work: Scope of work that includes steps to be taken, including any products or deliverables. Estimated Labor Hours: A summary of estimated labor hours by task that clearly identifies the project team members and the number of hours performed by each sub-contractor by task. Project Schedule: A proposed schedule that indicates project milestones and overall time for completion. Supplemental Information: Any other information deemed necessary to address the requests of this RFP. Cost Proposal At a minimum, the cost proposal shall include not-to-exceed amounts for the items below. Fixed hourly rates for the Project Management, Master Planning, and Schematic Development. The rates should show the persons who will be assigned, their titles, and applicable rates. Any additional reimbursable expenses (travel time, additional studies, etc.). Professional Services Agreement Statement A copy of the City’s standard Agreement for Services is included as an attachment to this RFP. Please include a statement indicating that you (1) accept the Agreement as is or (2) propose changes and specify. The nature and extent of requested changes to our standard contract (i.e. unwillingness to comply with the City’s insurance/indemnity provision) will count against a proposal. VII. EVALUATION CRITERIA The proposal must include complete information on each of the following and shall be evaluated as indicated below. Criteria Weight Experience & Qualifications relevant to key personnel and/or sub-contractors 20% Project Understanding & Knowledge of Area depth or relevant technical experience 15% Proposed Scope of Work and Bid for items outlined in this RFP, including proposed timeline and fee schedule 30% Firm’s Experience & References with projects of a similar size, structure & complexity 15% 11 Proposal’s Balance of Priorities including the affordability, sustainability, and innovativeness of the project and the overall benefit to the Moab community 10% Responsiveness, Quality & Completeness of Submittal Package 5% Location of Firm 5% VIII. CITY CONDITIONS Eligibility The Applicant must certify that the Firm and the members of the Firm are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in this project. Conflict of Interest The Applicant must certify that it has no current conflicts of interest and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The Applicant further certifies that, for the duration of the project, it will not employ any person who has any such conflicts. Contract Responsibilities Based upon responses received, the City of Moab reserves the right to negotiate the scope of work with the Firm, dependent on the responses received to this RFP. If the City is unsatisfied with the work produced from the Firm, the City reserves the right to terminate the contract and select a different Firm or Firms for subsequent phases of work. IX. AWARD CONTINGENCIES Insurance Requirements At a minimum, the Firm shall meet all insurance requirements outlined in the Agreement for Services attached to this RFP. The City of Moab and all other requested project finance entities shall be named as an additional insured, except on Professional (Errors and Omissions) and Worker’s Compensation coverage, and will be given thirty (30) days-notice in advance of cancellation, non-renewal, or material change in any coverage. A certificate of insurance evidencing such coverage shall be approved by the City of Moab and placed on file prior to commencement of work under this contract. The Firm shall indemnify and hold harmless the City of Moab as well as all other requested project finance entities or partners, from any losses, damages, costs, expenses, judgments, or decrees arising out of, or resulting from, the negligent acts of the Firm. In the event any action in court is brought against a party so indemnified, the City of Moab shall tender the defense of any such claim or action at law or in equity to the Firm and the Firm’s insurer. Upon such tender, it shall be the duty of the Firm and the Firm's insurer to defend such claim or action without cost or expense to the City of Moab. 12 Professional Licensing The Respondent shall provide evidence that all relevant members of the Firm are currently licensed and registered to perform work in the state of Utah, that the Firm and/or relevant partners are not debarred, suspended, or prohibited from professional practice by any governmental agency. X. PAYMENT PROCEDURE The City of Moab shall make every effort to process payment for the services rendered within thirty (30) calendar days after receipt of invoice and approval of services. XI. PROCEDURE FOR SELECTION Initial Review of Applications Applicants must address all submittal requirements outlined in this RFP. Non-responsive submittals (those not conforming to the RFP requirements) will be disqualified and will not be considered further. Each respondent bears the sole responsibility for the items included or not included in its submittal. Deviations from or exceptions to the terms and specifications contained within this RFP, if stipulated in a submittal, while possibly necessary in the view of the submitting respondent, may result in disqualification. Interview of Qualified Applicants After evaluation of the complete proposals received in response to this RFP, the Selection Committee may conduct interviews with and/or submit follow-up questions to one or more of the Applicants. During the interviews, Applicants will be encouraged to elaborate on why they are the best choice for this work and provide their vision and philosophy. Interview questions may include additional information about prior projects and experience as well as performance data, project approach, and staff expertise relevant to the project. The City expects the key personnel proposed for the project to be present at the interviews. At the conclusion of the interviews, the Selection Committee shall rank, in accordance with the evaluation factors outlined in Section VII, the Applicants whose professional qualifications and proposed services are deemed most meritorious. Negotiation of Contract Negotiations, including the final scope of work, shall be conducted with the Applicant ranked first. If a contract satisfactory to the City can be negotiated at a fee considered fair and reasonable, the award shall be made to that Applicant. Otherwise, negotiations with the Applicant shall be formally terminated and the City will move on to the next Applicant. Award of contract may be subject to approval by the Moab City Council. If and when a contract is awarded, all firms that submitted a proposal will receive a written acknowledgement of their proposal. The City of Moab will not reimburse firms for any expenses associated with the submission of proposals or participation in the interviews. 13 Rights of the City The City reserves the right to the following: To complete the selection process without proceeding to an interview process and may choose to select an Applicant based on the information supplied in the submitted proposal. To select the Applicant(s) whose qualifications and/or proposal, in the City’s sole judgment, best meet the needs of the City. Price may not be the sole deciding factor. To reject any and all proposals submitted and to waive any informality in submittals received whenever such rejection or waiver is in the best interest of the City of Moab. The City of Moab may, at its own discretion, request a re-solicitation of proposals or abandon the project entirely. XII. PROCEDURES FOR EXECUTION OF CONTRACT Once the City of Moab has successfully negotiated the scope of work with the Firm, the procedures described below shall apply for executing the contract. The City of Moab shall send to the Firm one (1) electronic copy of the Contract for review and an invitation to attend a meeting to execute multiple originals of the Contract as needed. The City of Moab reserves the right to withdraw a contract award prior to the execution of the contract for any reason including, but not limited to, the Firm’s failure to execute the contract within the time specified or failure to present proof of insurance pursuant to the terms specified. If there are any questions concerning this Request for Proposals, contact Kaitlin Myers, Senior Project Manager, at the City of Moab (435) 259-5129 or kmyers@moabcity.org. 14 XIII. MAPS Map of Walnut Lane Parcels (Image taken 08/02/19) 15 Map of Trailer Removal – Existing & Proposed 1 REQUEST FOR PROPOSALS: SITE PLANNING, ARCHITECTURAL AND ENGINEERING SERVICES REQUESTED FOR WALNUT LANE APARTMENTS In October 2018, the City of Moab purchased an existing 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, Utah. The City intends to redevelop the property to an approximately eighty (80)-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The project shall include a mix of unit types including, but not limited to, apartments, duplexes, fourplexes, cottages, or other units suitable to the site with a range of studio, one-, two-, and three- bedroom units, and shall house a mix of affordable and market rate units. It shall prioritize green infrastructure and construction methods, and include walking paths, shared space, and other amenities for residents. During all phases of redevelopment, the City and selected design team (Firm) shall, to the best of the Firm’s ability, prioritize housing the current residents in good standing at Walnut Lane first and will not displace any current residents during the redevelopment process. This Request for Proposals (RFP) is a follow-up to a Request for Proposals and Qualifications (RFQ) published by the City of Moab in June 2019. Since the issue of the RFQ, the City has hired a new Senior Project Manager to oversee the project, and City Staff has continued to work to narrow down the scope of work for the project, as reflected in the requirements set forth in this RFP. Copies of the detailed RFP, including a description of the services to be provided by respondents, the minimum content of responses, and the factors that will be used to evaluate the responses can be obtained by contacting Kaitlin Myers, Senior Project Manager for the City of Moab, at (435) 259-5129 or kmyers@moabcity.org. All proposal responses to this solicitation must be received by the City of Moab Recorder’s office by no later than 2:00pm MST on Thursday, January 16, 2020 at the address above. The City of Moab is an equal opportunity employer. Minority business enterprises, women-owned businesses, and disadvantaged business enterprises are encouraged to apply. 2 I. CONTENTS I. CONTENTS 2 II. INTRODUCTION 4 Contact Information 4 Optional Site Visit 4 III. TIMELINE 5 IV. PROJECT DESCRIPTION 5 General Project Information 5 Target Population 6 Site and Neighborhood 6 Physical Description 6 Components Related to the City’s Sustainability Goals 6 V. SCOPE OF WORK 7 Project Management 8 Pre-Development – Planning and Schematic Design 8 Optional Expansion of the Scope of Work 9 VI. SUBMISSION REQUIREMENTS 9 Submission Process and Deadline 9 Minimum Submission Requirements 9 Experience & Qualifications 9 Technical Proposal 10 Cost Proposal 10 Professional Services Agreement Statement 10 VII. EVALUATION CRITERIA 10 VIII. CITY CONDITIONS 11 Eligibility 11 Conflict of Interest 11 Contract Responsibilities 11 IX. AWARD CONTINGENCIES 11 Insurance Requirements 11 Professional Licensing 12 X. PAYMENT PROCEDURE 12 3 XI. PROCEDURE FOR SELECTION 12 Initial Review of Applications 12 Interview of Qualified Applicants 12 Negotiation of Contract 12 Rights of the City 13 XII. PROCEDURES FOR EXECUTION OF CONTRACT 13 XIII. MAPS 14 Map of Walnut Lane Parcels 14 Map of Trailer Removal – Existing & Proposed 15 4 II. INTRODUCTION At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm shall develop the schematic drawings and work with the City to finalize the project scope and budget. The City reserves the right to reevaluate the scope of work with the Firm to take the drawings through to completion of construction drawing and construction administration. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. At the discretion of the City, the scope may be expanded to include the construction design and development of the Walnut Lane Apartments, including the architectural and engineering design, construction document design, and construction administration of the project. The construction budget for this project is currently estimated at Eight Million Dollars ($8,000,000). This project is intended to be financed through taxable bonds and various grants and equity investments. The contract for proposed services is anticipated to be awarded in February 2020. The Firm shall be prepared to provide services as and when requested by the City of Moab, following the Notice to Proceed. This solicitation is being offered in accordance with federal, state, and local statutes governing procurement of professional services. Contact Information The primary contact for questions regarding this RFP is Kaitlin Myers, Senior Projects Manager (435-259- 5129 / kmyers@moabcity.org). Moab City Hall is located at 217 E. Center St., Moab, UT, 84532. The URL for the City’s website is www.moabcity.org. Optional Site Visit The RFP Selection Team will hold one pre-submittal site visit and question and answer meeting for interested firm leaders to learn more about the project prior to submission of the proposal. The meeting will be held at 2:00pm MST on Friday, January 3, 2019 at the site, located at 193 Walnut Lane. Those who are unable to participate may contact Kaitlin Myers at (435) 259-5129 or kmyers@moabcity.org for details on how to reschedule the visit or participate in a Q&A session by phone. 5 III. TIMELINE Unless otherwise notified, this RFP shall follow the following timeline: RFP Issued 12/19/19 Optional Site Visit 2:00pm MST on 01/03/20 Deadline for Proposal Submission 2:00pm MST on 01/16/20 Firms Selected for Interviews 01/22/20 Interviews Conducted 01/27 – 01/31/20 Firm Selected 02/07/20 Unless otherwise noted, the deadlines for the above dates will be 5:00pm MST. IV. PROJECT DESCRIPTION General Project Information In October 2018, the City of Moab purchased a 38-unit mobile home (or “trailer”) park located at 193 Walnut Lane in Moab, UT 84532. The City intends to redevelop the property to an 80-unit, affordable, sustainable, mixed-income development to be known as the Walnut Lane Apartments. The site includes two parcels and is approximately 2.91 acres. It is currently split-zoned, with the northern 1.62 acres zoned in the R-2 (Single-Household and Two-Household Residential Zone) and the southern 1.29 acres zoned in the R-4 (Manufactured Housing Residential Zone). City Staff is in the process of rezoning the entire property to the R-4 zone, and for the purposes of this solicitation, Applicants shall assume the R-4 zoning will be in place upon the Notice to Proceed. comply with the requirements of the PAD, the Walnut Lane Apartments must include at least fifty-six (56) deed-restricted affordable units, and the remaining units may be available to individuals and families at market rate rents. To be a person eligible for a PAD unit, the person(s) must satisfy the following criteria: The persons comprising the household must have a combined household income that does not exceed one hundred percent (100%) of the Grand County, Utah Area Median Income (AMI), as published by HUD from time to time; At least one person in the household must be either: (a) employed full time in Grand County; (b) disabled; (c) a retired person over sixty years of age who was a full-time employee of an entity located within Grand County for at least five continuous years immediately preceding his or her retirement; or (d) a parent residing with one or more minor children; and All persons occupying PAD affordable housing units must utilize the housing as their sole place of residence. For more information about the Planned Affordable Development, consult Moab Municipal Code Section 17.68. 6 The suggested unit mix (subject to change) is as follows: six (6) studio units, thirty-six (36) one-bedroom units, thirty (30) two-bedroom units, and eight (8) three-bedroom units. At least five (5) of the units shall be ADA-accessible. The final unit count shall be negotiated with the City throughout the contract period. Target Population One of the City’s primary goals during the redevelopment of Walnut Lane is to provide adequate housing for the current residents of the Walnut Lane Trailer Park. To the best of its ability, the City shall not displace any of the current residents during any phase of this project, and the families and individuals in good standing will be granted priority for the new units produced from redevelopment. Current residents range from extremely low- to low-income, work in service or other low-wage jobs, and most are Hispanic and/or Native American. Site and Neighborhood The site consists of two parcels numbered 01-0001-0106 and 01-0001-0229, located at 193 Walnut Lane, Moab, UT 84532. The property is adjacent to the Moab Regional Hospital campus and a mix of single-family and multi- family residential developments. It is proximate to downtown Moab, which offers a variety of commercial services and amenities for residents and tourists, and community amenities such as the Moab Valley Multicultural Center, Swanny Park, and the Moab Recreation and Aquatic Center. Many current residents rely on active transportation methods to travel to work and to access these and other community amenities. Physical Description The property currently includes thirty-six (36) mobile homes constructed prior to 1976 (or “trailers”); in July 2019, two trailers were damaged from fire and were removed from the site. By the time of Notice to Proceed, the City will have removed six additional trailers from the site. The removal of eight total trailers will create enough room for the Firm to develop phase one of this project. See Section XIII for maps and more information. Each site includes hookups for water, sewer, gas, and electricity. These utility connections are substandard, and it is assumed all utilities will need to be replaced and/or substantially upgraded from the street. Several trees exist on site, but there is no other public landscaping or green infrastructure included. The City plans to remove most of the trees currently on the site before redevelopment begins. Each parcel is accessed by a compacted, unpaved driveway, and the trailers sit on dirt and/or gravel pads. Components Related to the City’s Sustainability Goals The City of Moab has established rigorous sustainability and housing affordability goals and expects the Firm to balance affordability and sustainability in all phases of the project. All references to “sustainability” in this RFP shall refer to design and development standards that will improve the quality and energy efficiency of this project. This could include passive design, energy efficient appliances, smart siting, materials and resource conservation, water management, healthy living environment goals, and energy efficiency or net-zero targets. It could also include following set standards, including the IECC 2018 requirements, International Living Future Institute (ILFI)’s Zero 7 Energy Certification and/or Living Building Challenge (LBC), Energy Star Homes, Enterprise Green Communities, Leadership in Energy and Environmental Design (LEED), Home Energy Rating System (HERS) Score of 50 or below, or similar. Because the certifications for many of these standards often increase the overall cost of a project, the City requests proposals that follow the principles associated with these or other approaches and, at this point, does not anticipate certifying the project to a specific standard. V. SCOPE OF WORK A multi-discipline design consulting team (“Firm”) is required for services described below. At a minimum, the Firm should include members with demonstrated success with architecture, including landscape architecture, civil engineering, financial/development analysis, and programming. The City will prefer teams that also have experience with structural engineering, mechanical engineering, electrical engineering, construction documentation, construction administration and inspections. The Firm should include members with demonstrated success in work in the following specific areas: Affordable housing projects; Sustainable or energy-efficient design; Neighborhood and community building, master planning and place making; Real estate/development expertise; and Design, engineering, and construction management experience in resort, rural, and/or remote communities. The Firm is expected to coordinate regular meetings with a working committee to further refine the project goals, budget, timeline, design of the project, and entitlements. The working committee will include representatives from the City, including Planning, Building Inspection, Engineering, Public Works, and other departments as required, as well as project funding representatives and key stakeholders as necessary. The City and Firm shall deed restrict at least seventy percent (70%) of the units to meet the requirements of the PAD and shall prioritize housing the current residents of Walnut Lane who are in good standing before leasing the deed restricted units to essential workforce or other eligible persons. To the best of the City’s and Firm’s ability, the residents of Walnut Lane will not be displaced during any phase of the redevelopment process. The scope of this RFP includes the creation of a master plan for the Walnut Lane Apartments, including creating a phasing plan, financial/pro-forma development analysis, realistic timelines for completion, and design guidelines, including sustainable design methods and alternative parking solutions, for affordable and market rate housing. The Scope of Work is as follows: Project Management Attend regular meetings on the phone and in person with City Staff. into quantified goals for this specific project. Present to City Council at three (3) key decision points. 8 Provide baseline schedule and schedule updates including entitlement projections. Organize and manage community engagement meetings, specifically including meetings with current residents of Walnut Lane and other stakeholders, at three (3) key decision points. The Firm will be expected to provide bilingual materials or partner with the Moab Valley Multicultural Center to translate materials for all community engagement events. Work with relevant Moab City Staff on all necessary permitting and correction to plans. Create a Development and Phasing Strategy for all phases of the project. Pre-Development – Planning and Schematic Design Develop three (3) conceptual master plans compatible with the neighborhood. After working with City Staff, Council and stakeholders, the Firm will produce a Recommended Master Plan for Council adoption. Develop a phasing plan for the Recommended Master Plan to ensure the current residents of Walnut Lane are not displaced during redevelopment. Phasing plan should include the removal of trailers from the site and/or the relocation of trailers to other locations on the site, as necessary, until all the trailers have been removed. Develop, with the assistance of the City, a clear understanding of the target tenant population and housing needs, including household size, ages, and incomes. If the City wishes to prioritize essential workers in the development, identify who that demographic includes. Develop the schematic design, including plans, elevations and cross sections, as well as three- dimensional project massing and computer imaging. Develop costing and development (economic pro-forma) analysis and template that allows changeable inputs. Create two to three (2-3) alternative parking approaches and supporting financial models, demonstrating the effects of minimizing parking costs with the tradeoff of less site, and less units. Establish preferred development parameters, balancing height, density, amount of site development, affordability, and sustainability in the approach. Develop criteria that will capture the most cost-effective sustainable design components. Provide support as necessary utilizing Project deliverables and documents to acquire funding sources for the project. The master plan shall include community amenities, including open space, external storage, bicycle storage, a pet area, and other amenities as deemed appropriate by the Firm and the City. Parking shall be clustered on the exterior of the development, and a portion of the units shall be primarily accessed via walking paths. The Firm shall design all communal amenities and features and a portion of the units to be ADA accessible, and the overall design shall be sensitive and responsive to the various cultures of current and future residents. Optional Expansion of the Scope of Work document design, and construction administration of the project. Should additional tasks beyond the scope included in this RFP be awarded, the primary architect of the Firm shall be the “Architect of Record” and be the primary interface with the City agencies in the permit and construction tasks, and shall sign and seal appropriate drawings, statements, and certifications. 9 VI. SUBMISSION REQUIREMENTS Submission Process and Deadline All copies of proposals must be received by 2:00pm MST on Thursday, January 16, 2020. Applicants are required to submit proposals online through Utah’s Public Procurement Place website and must send one (1) electronic PDF and two (2) physical copies directly to the City of Moab before the deadline. Proposals will not be accepted by fax. Electronic copies shall be sent to City Recorder Sommar Johnson at sommar@moabcity.org. Physical copies shall be sent to the following: ATTN: Walnut Lane RFP Sommar Johnson, City Recorder 217 East Center St. Moab, UT 84532 Submissions must either be delivered or placed in the mail in time to be received on the date and at the time required. Please note that overnight delivery may not be applicable for packages sent to Moab. Proposals not in physical possession of the Recorder at the deadline will not be accepted. All timely submissions will become property of the City of Moab and will not be returned to the respondent. Minimum Submission Requirements Each proposal is limited to fifteen (15) double-sided pages or thirty (30) single-sided pages (excluding cover page and dividers). If the Applicant submitted to the City’s June RFQ, it may omit previously submitted materials, submit the same materials, or submit updated information, as appropriate and necessary. The proposal should address the following: Experience & Qualifications Cover Letter: Can include, but is not limited to, statement of understanding & approach to the project. Qualification of Firm: List the composition of the Firm for all contracts and phases of the project. Clearly indicate all primary contacts and/or firm leaders, and describe the respective roles, responsibilities, related experience, and qualifications of each team member. Specific Project Experience: Descriptions of completed, similar, or relevant project experience that the Firm has executed. Details should include the project scope and size, project budget and ability to stay within the budget, types of services performed by Firm, and any affordability, sustainability, accessibility or other noteworthy details about the project. List of References: Provide a minimum of three (3) client references with which the applicant has provided similar services within the last five years. Include the name, telephone, and email and a description of the role and services provided to that contact. 10 Technical Proposal Project Approach: A description of the approach to be taken toward completion of the project, an explanation of any variations from the proposed scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal. Scope of Work: Scope of work that includes steps to be taken, including any products or deliverables. Estimated Labor Hours: A summary of estimated labor hours by task that clearly identifies the project team members and the number of hours performed by each sub-contractor by task. Project Schedule: A proposed schedule that indicates project milestones and overall time for completion. Supplemental Information: Any other information deemed necessary to address the requests of this RFP. Cost Proposal At a minimum, the cost proposal shall include not-to-exceed amounts for the items below. Fixed hourly rates for the Project Management, Master Planning, and Schematic Development. The rates should show the persons who will be assigned, their titles, and applicable rates. Any additional reimbursable expenses (travel time, additional studies, etc.). Professional Services Agreement Statement A copy of the City’s standard Agreement for Services is included as an attachment to this RFP. Please include a statement indicating that you (1) accept the Agreement as is or (2) propose changes and specify. The nature and extent of requested changes to our standard contract (i.e. unwillingness to comply with the City’s insurance/indemnity provision) will count against a proposal. VII. EVALUATION CRITERIA The proposal must include complete information on each of the following and shall be evaluated as indicated below. Criteria Weight Experience & Qualifications relevant to key personnel and/or sub-contractors 20% Project Understanding & Knowledge of Area depth or relevant technical experience 15% Proposed Scope of Work and Bid for items outlined in this RFP, including proposed timeline and fee schedule 30% Firm’s Experience & References with projects of a similar size, structure & complexity 15% Proposal’s Balance of Priorities including the affordability, sustainability, and innovativeness of the project and the overall benefit to the Moab community 10% Responsiveness, Quality & Completeness of Submittal Package 5% Location of Firm 5% 11 VIII. CITY CONDITIONS Eligibility The Applicant must certify that the Firm and the members of the Firm are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in this project. Conflict of Interest The Applicant must certify that it has no current conflicts of interest and will not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The Applicant further certifies that, for the duration of the project, it will not employ any person who has any such conflicts. Contract Responsibilities Based upon responses received, the City of Moab reserves the right to negotiate the scope of work with the Firm, dependent on the responses received to this RFP. If the City is unsatisfied with the work produced from the Firm, the City reserves the right to terminate the contract and select a different Firm or Firms for subsequent phases of work. IX. AWARD CONTINGENCIES Insurance Requirements At a minimum, the Firm shall meet all insurance requirements outlined in the Agreement for Services attached to this RFP. The City of Moab and all other requested project finance entities shall be named as an additional insured, except on Professional (Errors and Omissions) and Worker’s Compensation coverage, and will be given thirty (30) days-notice in advance of cancellation, non-renewal, or material change in any coverage. A certificate of insurance evidencing such coverage shall be approved by the City of Moab and placed on file prior to commencement of work under this contract. The Firm shall indemnify and hold harmless the City of Moab as well as all other requested project finance entities or partners, from any losses, damages, costs, expenses, judgments, or decrees arising out of, or resulting from, the negligent acts of the Firm. In the event any action in court is brought against a party so indemnified, the City of Moab shall tender the defense of any such claim or action at law or in equity to the Firm and the Firm’s insurer. Upon such tender, it shall be the duty of the Firm and the Firm's insurer to defend such claim or action without cost or expense to the City of Moab. Professional Licensing The Respondent shall provide evidence that all relevant members of the Firm are currently licensed and registered to perform work in the state of Utah, that the Firm and/or relevant partners are not debarred, suspended, or prohibited from professional practice by any governmental agency. 12 X. PAYMENT PROCEDURE The City of Moab shall make every effort to process payment for the services rendered within thirty (30) calendar days after receipt of invoice and approval of services. XI. PROCEDURE FOR SELECTION Initial Review of Applications Applicants must address all submittal requirements outlined in this RFP. Non-responsive submittals (those not conforming to the RFP requirements) will be disqualified and will not be considered further. Each respondent bears the sole responsibility for the items included or not included in its submittal. Deviations from or exceptions to the terms and specifications contained within this RFP, if stipulated in a submittal, while possibly necessary in the view of the submitting respondent, may result in disqualification. Interview of Qualified Applicants After evaluation of the complete proposals received in response to this RFP, the Selection Committee may conduct interviews with and/or submit follow-up questions to one or more of the Applicants. During the interviews, Applicants will be encouraged to elaborate on why they are the best choice for this work and provide their vision and philosophy. Interview questions may include additional information about prior projects and experience as well as performance data, project approach, and staff expertise relevant to the project. The City expects the key personnel proposed for the project to be present at the interviews. At the conclusion of the interviews, the Selection Committee shall rank, in accordance with the evaluation factors outlined in Section VII, the Applicants whose professional qualifications and proposed services are deemed most meritorious. Negotiation of Contract Negotiations, including the final scope of work, shall be conducted with the Applicant ranked first. If a contract satisfactory to the City can be negotiated at a fee considered fair and reasonable, the award shall be made to that Applicant. Otherwise, negotiations with the Applicant shall be formally terminated and the City will move on to the next Applicant. Award of contract may be subject to approval by the Moab City Council. If and when a contract is awarded, all firms that submitted a proposal will receive a written acknowledgement of their proposal. The City of Moab will not reimburse firms for any expenses associated with the submission of proposals or participation in the interviews. Rights of the City The City reserves the right to the following: To complete the selection process without proceeding to an interview process and may choose to select an Applicant based on the information supplied in the submitted proposal. To select the Applicant(s) whose qualifications and/or proposal, in the City’s sole judgment, best meet the needs of the City. Price may not be the sole deciding factor. 13 To reject any and all proposals submitted and to waive any informality in submittals received whenever such rejection or waiver is in the best interest of the City of Moab. The City of Moab may, at its own discretion, request a re-solicitation of proposals or abandon the project entirely. XII. PROCEDURES FOR EXECUTION OF CONTRACT Once the City of Moab has successfully negotiated the scope of work with the Firm, the procedures described below shall apply for executing the contract. The City of Moab shall send to the Firm one (1) electronic copy of the Contract for review and an invitation to attend a meeting to execute multiple originals of the Contract as needed. The City of Moab reserves the right to withdraw a contract award prior to the execution of the contract for any reason including, but not limited to, the Firm’s failure to execute the contract within the time specified or failure to present proof of insurance pursuant to the terms specified. If there are any questions concerning this Request for Proposals, contact Kaitlin Myers, Senior Project Manager, at the City of Moab (435) 259-5129 or kmyers@moabcity.org. 14 XIII. MAPS Map of Walnut Lane Parcels (Image taken 08/02/19) 15 Map of Trailer Removal – Existing & Proposed 16 Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: 2019 Community Contributions Recommendations Presenters: Carly Castle, Lisa Church Attachment: • Community Contributions 2019 Council Summary Report Suggested Motion: I move to approve the Community Contributions Ad Hoc Committee’s Recommendations for 2019 grants. Options: Approve, deny or modify. Background/Summary: In September 2018, the Moab City Council approved Resolution 35-2018, A Resolution to Adopt Guidelines and Procedures for Community Contributions. These guidelines also established a Special Event Sponsorship program. A four-person committee consisting of City staff appointed by City Manager Joel Linares recently reviewed all 2019 applications, ranked them, and agreed on recommended funding levels for each program. Three programs are not recommended for aid from the Community Contributions fund and one program is recommended to receive in-kind assistance. In all, thirteen (13) applications were received with a total requested amount of $124,107. The Community Contributions ad hoc committee reviewed all applications and recommends funding the requests in the total amount of $40,500, leaving $14,500 to be used for event sponsorships for the remainder of the fiscal year. Community Contributions Evaluation Rubric GRANTS 2019 The Community Contributions Grant Committee met on November 25, 2019, and reviewed all applications and considered the needs and services provided to the community and whether the Community Contributions fund was the appropriate forum for the submitted requests. If the committee determined it was the appropriate forum, requests were then prioritized based on the service provided. Complete applications are available for Council review on the shared drive. The programs recommended to receive the highest funding primarily involve health and safety, as well as multicultural translation and advocacy programs that complement health and safety concerns. The next tier includes programs serving at-risk youth and animals and a community foundation hub. These programs are provided by entities that are dependable, innovative and which the committee members trust will meet a proven need. The Committee found that, for a variety of reasons, four of the requesting nonprofit projects did not meet Community Contributions Program requirements. The Committee also reviewed the applications to determine the amount being requested, expressed as a percentage of the nonprofit’s total budget, and possible alternative revenue sources the nonprofit could seek outside of Community Contributions. The Committee received requests totaling $124,107, and the City’s 2019-2020 Budget allocated $55,000.00 to use towards these requests and special event sponsorships for the fiscal year. The Committee’s recommendations leave $14,500 for event sponsorship funding in the FY20 cycle. Upon completion of the Committee’s analysis, the Committee recommends that the City Council award Community Contributions in the amount of $40,500, leaving $14,500 to be used for event sponsorships. Each requesting nonprofit and its program information is described below: Organization Other City Contributions Description of Program Includes percentage of overall budget and notes when there is a City gap or Overlap FY 19 Suggested Funding Level Fee Waivers and In-Kind Contributions from past years. Is this an essential service not currently provided by the City government? What level of funding is provided in the City’s existing budget? Recommended by City staff (Public Works, Police, Recreation, etc.)? Is this tied to the City’s General Plan or another guiding document? Percentage of organization’s budget being requested? Seekhaven $7,500/yr. plus fee waivers Seekhaven’s work in providing services for domestic violence victims addresses a critical need within the community. This funding request is for the lethality assessment program (LAP), which ensures shelter to high-risk victims and involves developing a 24-hour safety plan to ensure victims’ safety while longer-term support is coordinated. The City police department is essential in this program in gathering the necessary information at that time and to make sure that the victim receives the necessary information in order to receive assistance. The recommended amount represents 66% of the LAP program cost and 0.91% of the nonprofit’s overall budget. $10,000 Moab Valley Multicultural Center Occasional MARC space for activities The Multicultural Center will use the contribution to assist more than 50 area residents with homelessness/housing insecurity needs and more than 3,0000 area residents with language interpretation services in a variety of community settings. It will collaborate with other local organizations, particularly with City Law Enforcement and other City Departments to assist residents who have limited accessibility due to language, social, or economic barriers. The recommended amount represents 55% of the specific program cost and 1.8% of the nonprofit’s overall budget. $5,000 Moab Free Health Clinic None Moab Free Health Clinic (MFHC) is a nonprofit clinic that was established in direct response to Moab’s need for affordable, accessible healthcare. Moab’s economy relies heavily on seasonal tourism, meaning that many workers have neither the option of employer-sponsored insurance nor the financial means to pay for their own healthcare needs. This year, MFHC is requesting funding to help provide much-needed dental care for the underserved, a service that is mostly unavailable in our community. The cost of basic preventive dental care is often out of reach for many area residents who live paycheck to paycheck, but having basic preventive care can significantly improve overall oral and medical health. The recommended amount represents 7.3% of the program cost and 1.13% of the nonprofit’s overall budget. $5,000 Humane Society of Moab $3600/yr. in-kind (office space rent at City Animal Shelter) The Humane Society works closely with the Moab City Animal Shelter to help the shelter continue its no-kill policy. The Humane Society has requested funding to bolster its animal adoption programs, spay and neuter programs and feral cat programs within the community. The Community will benefit from this contribution as the Humane Society continues to provide placement of animals through adoption, and population control for feral animals. The recommended amount represents 8.4% of the program cost and 3% of the nonprofit’s overall budget. $3,500 BEACON While the committee believes that BEACON provides important community services through its ongoing enrichment programs – clubs, workshops and field trips – the project description submitted by BEACON for the Family Thanksgiving Project appeared to indicate that arrangements were already in place for donations of most of the food and volunteer time needed. The committee also noted that other community-wide opportunities already exist for families to experience a Thanksgiving meal together at no cost and to also volunteer to help with the preparation and serving of that meal. The amount requested by BEACON for this project represented 70.6% of the total project cost and 0.65% of the nonprofit’s overall budget. $0 WabiSabi None The Moab community relies heavily on its nonprofit organizations, yet its remote location often makes it difficult to access educational, financial and informational resources they need to remain viable. WabiSabi requested funding to continue a Grant Writing Resource Center that opened in 2018 as a collaborative project with USU Moab and the City. The funds will be used to renew USU Moab’s subscription to the Funding Information Network, which provides grant databases and teaching materials that will be available to all local nonprofit organizations. Those organizations rely on grants for their ongoing sustainability. The recommended amount represents 73% of the center’s overall cost and 0.51% of WabiSabi’s overall budet. $3,000 Grand Area Mentoring None Last year, Grand Area Mentoring used funding from the City to, in part, extend its community-based mentoring (CBM) work for children of adolescent age. The mentoring services allow adult mentors and students to meet weekly one-on-one throughout the city at approved sites. CBM boosts relationship longevity and cultivate deeper bonds between students and the community. The program serves up to 100 at-risk youth, ages 6 to 9, annually with the help of more than 75 volunteer mentors. The recommended amount represents 27.9% of the project’s cost and 2.53% of the organization’s overall budget. $3,500 Youth Garden Project MRAC memberships The committee recognizes the valuable services that Youth Garden Project (YGP) provides for area children and families. However, the Community Contributions Program is specifically intended to help fund programs and services that are not currently provided by the City of Moab. This year, the program for which YGP requested funding – Youth Camps – does not appear to meet that criterion. The City, through the Moab Arts and Recreation Center, offers a variety of youth camps for children of all ages each year. For that reason, the committee determined that the request falls outside the guidelines of the Community Contribution Program. The requested amount represents 13.9% of the YGP Youth Camp cost and 2.84% of YGP’s overall budget. $0 KZMU Moab Public Radio The contribution was requested for KZMU’s community affairs program, which was begun in 2018. KZMU lost a major funding source a few years ago and is an important partner and information source in the Moab community. Living in an area of the state where there is no free television, free public radio is a way of having an informed community and electorate. The recommended amount represents 6.23% of the project cost and 1.94% of KZMU’s overall budget. $3,500 Moab Solutions None Moab Solutions is often the call of last resort in Moab for immediate assistance for emergency needs. They are available at all times for emergency assistance. Calls are carefully vetted and assistance given if proven necessary. Moab Solutions helps with rent, utilities, food, medicines, vouchers for clothing and other items, gas, car repairs or parts, bus or train tickets for stranded travelers, and referrals to agencies that may be able to help. The committee recommends that the funds provided to Moab Solutions carry this caveat: The funds must be used solely to help Moab City residents with utility bill or rental assistance; each disbursement should be limited to no more than $50 per household. The recommended amount represents 3.64% of the nonprofit’s overall budget. $2,000 Moab Community Childcare None The Moab community is clearly in need of additional options for childcare – a problem that this group and others are working toward solving. In reviewing this application for funds the committee noted the fact that Moab Community Childcare is seeking startup money for a program that is not expected to be up and running until January 2021 at the earliest and would serve, at most, 16 infants. The Community Contributions Program guidelines require that funds awarded be spent within a year of the award. Additionally, providing funding for a startup carries significant risks, and the committee, after serious contemplation, concluded the City should not commit public funds, given those concerns. The requested funding of $20,000 represents 13.57% of Moab Community Childcare’s overall budget. $0 Full Circle Intertribal Center None The committee recognizes the importance and value of the Full Circle Intertribal Center’s mission and objectives. The Center requested $10,000 in funding in its application for the Nourishing Traditions Indigenous Gathering Circle and Elders Community Gathering – half of that request was for general operating costs, which are expressly ineligible under the Community Contributions Program guidelines. Most of the remaining program costs appeared to be outside the realm of directly providing a service. The committee does, however, recommend that the City assist the organization with an in-kind donation of meeting and kitchen space at the Moab Arts and Recreation Center. That in-kind donation, for one year, is calculated to be valued at approximately $1,500. Full Circle Intertribal Center’s requested funding of $10,000 represents 86.96% of the organization’s overall budget. $1,500 in-kind (meeting space and kitchen rental at MARC) Rim to Rim Restoration Previous payments for fire fuels removal The 2018 Cinema Court Fire on Moab’s east side served as a stark reminder to the entire community of the need to keep creek banks clear of overgrowth. Rim to Rim Restoration has been working to reduce fire fuels, improve flood flows and restore habitat along the creeks since 2001. The organization has played a critical role in beginning the process of identifying critical areas for fire breaks through vegetation mapping. Rim to Rim is also working in consultation with the Moab Valley Fire Department to facilitate interagency and private landowner collaboration for fire fuels reduction in the community. The committee recommends funding for this ongoing work. The recommended funding represents 3.03% of the lowest budget projection for this project. $5,000 * Giving must be project-based and not for general operating expenses. The following points concerning governmental contributions are excerpted from the 1999 Utah Supreme Court “Short Case” in which the Salt Lake County Commission v. Salt Lake County Attorney Douglas Short were in conflict about, among other things, the appropriateness of certain government contributions to private enterprises using government funds. Refer to paragraphs 32 and 33 of the entire brief at: https://law.justia.com/cases/utah/supreme-court/1999/slcounty.html: The Commission can expend [public monies] only in exchange for fair value. [Community contributions] must prove a detailed showing of the benefits to be obtained from the money given. A general finding that any of the contributions will provide a benefit, without specifying exactly what that benefit is, in present market value terms, is not specific enough to qualify the benefit. 1 Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Interlocal Agreement for Aggie Blvd — An Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU-Moab Campus development site by and between Moab City, Utah and Grand County, Utah. Presenter: Joel Linares Attachment(s): ●Proposed Interlocal Agreement Suggested Motion: "I move to approve the Interlocal Agreement for the joint repayment of a loan from the Utah Permanent Community Impact Fund Board to the City of Moab for construction of Infrastructure between US HWY 191 and the future USU-Moab Campus development site by and between Moab City, Utah and Grand County, Utah.” Background/Summary: The City of Moab and Grand County have both formally committed to and completed infrastructure between US HWY 191 and the future USU-Moab Campus development site by and between Moab City, Utah and Grand County, Utah. This project has been funded by the Utah Permanent Community Impact Fund Board. The Parties have agreed to repay this loan in an Interlocal Agreement which was approved by Grand County on the 27th of November, 2017. The City of Moab never formally approved this agreement and this is now being brought before the Council as a house cleaning item for approval. INTERLOCAL AGREEMENT FOR THE JOINT REPAYMENT OF A LOAN FROM THE UTAH PERMANENT COMMUNITY IMPACT FUND BOARD TO THE CITY OF MOAB FOR CONSTRUCTION OF INFRASTRUCTURE BETWEEN US HWY 191 AND THE FUTURE USU-MOAB CAMPUS DEVELOPMENT SITE BY AND BETWEEN MOAB CITY, UTAH AND GRAND COUNTY, UTAH Whereas, the City of Moab ("City") and Grand County ("County") have both formally expressed their commitment to the development of a new four-year USU Moab campus through resolutions and . budgetary allocations; and, Whereas, an infrastructure corridor between US Hwy 191 and the future USU Moab Campus site is required before any development can occur; and, Whereas, the infrastructure corridor is estimated to cost $3,852,229; and, Whereas, the details of how to fund the construction of said infrastructure corridor are further defined in Appendix A; and, Whereas, the City received a loan offer from the Utah Permanent Community Fund Impact Board (CIB) in the amount of $727,000 to assist with the construction costs of the infrastructure corridor; and, Whereas, the repayment of said loan will amount to annual payments of between $46,125 - $47,425 over 20 years, with the first payment due on March 1, 2019; Now therefore, the City and County hereby agree to share in the repayment of the CIB loan in the following way: The City will pay the first $75,000 in debt service. Afterwards, the City and County will share equally in the debt service. Should the County establish a Community Reinvestment Area that includes the properties upon which the infrastructure corridor will exist, it shall have the option to pay its portion of the debt service using tax increment financing. Dated this .2.7 day of air2017. Attest: City of Moab, Utah: Rachel Ellison, City Recorder David L Sakrison, Mayor Grand County, Utah: 7)) 6;r&e, Cei,tA Diana Carroll, Clerk/Auditor JayCounty Council Chair Appendix A Financial Contributions to Infrastructure Corridor between US Hwy 191 at Mill Creek Dr. and the USU-Moab Future Campus Development Site Project The infrastructure corridor will include all utilities and Phase 1 of the extension of Mill Creek Drive. The total cost for the project is estimated to be $3,852,229. To date, the City, the County, and SITLA have committed matching cash funds towards the project. USU has contributed an in kind match of the cost of the property. Amounts are listed below. City - $450,000 County - $525,000 SITLA - $250,000 USU - $1,173,998 in kind contribution of the cost of the land and conceptual design/engineering CIB Award 4n February 2, 2017 the CIB voted to award the City a $726,241 grant and a $727,000 loan. The CIB award and matching cash funds will be used to construct the infrastructure corridor. Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Back-in Angle Parking Recommendations Disposition: Discussion and possible action Staff Presenter: Chuck Williams, City Engineer Attachment(s): - Attachment 1: Back-in Angle Parking Technical Memorandum Recommended Motion: “I move to implement the back-in angle parking recommendations as contained in the attached Back-in Angle Parking Technical Memorandum dated December 5, 2019” Background/Summary: In May 2019, the City converted existing front-in angle parking on 100 South between 100 West and Main Street to back-in angle parking in order to increase safety for bicycle riders who use 100 South. This was done as a pilot program so that staff could also assess back-in angle parking as a parking treatment, and make recommendations for implementation at other locations. Since May, staff has received several comments from businesses on 100 South regarding issues they have observed since the installation of the back-in angle parking. In response, engineering staff instigated a review of the pilot project to assess how well it is functioning. Video submitted by a local business owner indicates that some drivers have difficulty efficiently backing in to the parking spaces, and may block traffic in the travel lanes. In late October, staff pulled accident reports for this location, and found none that resulted from the back-in angle parking. Further video was recorded and bicycle counts were performed by staff in November, however both vehicle and bicycle volumes observed were likely well below peak volumes due to the season of the year. Further vehicle and bicycle counts should be performed in spring 2020. The attached Technical Memorandum includes a more detailed discussion of the data collected in the course of the review. In consideration of the data, staff recommends continuing the back-in angle parking program. The attached Technical Memorandum also includes discussion of potential additional locations for back-in angle parking, should Council wish to expand this parking treatment to other locations. 217 East Center Street Moab, Utah 84532-2534 Main Number (435) 259-5121 Fax Number (435) 259-4135 Emily S. Niehaus Tawny Knuteson-Boyd Rani Derasary Mike Duncan Karen Guzman-Newton Kalen Jones Mayor: Council: TECHNICAL MEMORANDUM To: Moab City Council From: Chuck Williams Date: December 5, 2019 Subject: Back-in Angle Parking Recommendations Back-in angle parking is a traffic engineering technique used throughout the country, which is intended to improve the safety of on-street parking. Back-in angle parking has multiple safety and operational benefits for all road users, such as: • When leaving the space, drivers have an unobstructed frontal view of traffic and can enter the traffic stream directly. This also allows eye contact and verbal or non-verbal communication between exiting drivers and other road users. In particular exiting drivers can see bicycles in the roadway when they are present. • Increase in number of parking spaces versus parallel parking. • When vehicle doors are open, occupants are able to enter or exit the vehicle from the sidewalk without obstruction from the car door. • Positions the back of the vehicle to the sidewalk, enabling easier access to the trunk. The City launched a back-in angle parking pilot program on the west side of 100 South in May, 2019. The City received several comments from 100 South businesses regarding some drivers blocking the traffic flow while parking. In response to these complaints engineering staff has reviewed the pilot project location for additional data. This included: • Reviewing video provided by a business owner • Staff recorded additional videos • Staff has observed the parking during weekday and weekend hours • Staff conducted bicycle counts (See exhibit A) • Staff has reviewed Police accident data since the striping was implemented in May 2019. Vehicle count data collected by the City shows average daily traffic (ADT) on 100 South was 4,214 when collected in July 2017. City staff observed 25 successful parking and 13 unsuccessful parking (parking over the parking stripe or forward angle parking) in videos provided by the business owner and staff recorded videos. Staff conducted a two hour bicycle count, which showed that two bicycles used the bike lane in 100 South during the count. Staff observed shared use path bike traffic significantly higher than the bike roadway traffic. This count was conducted in November on a cloudy day. Staff believes the count was low due to this being the off season. Police accident data (May - October 2019) shows there is no accident that involves back-in angle parking in this location. City Council has also asked staff to provide other potential locations in the City where back-in angle parking could be implemented. Below are five more locations for Council consideration where staff believes we can install back-in angled parking that will improve safety along bicycle routes and lanes for the bicyclist that share streets with cars. 1. 100 North at Moab Food Truck Park West of Main Street on 100 North the average width of the pavement is 68’ wide. Currently the north side is striped for forward angled parking, and the south side is parallel parking. Replacing the parallel parking to back-in angle parking on the south side would provide six additional parking spaces. The north side would also be converted to back-in angle parking. 2. 100 North at Moonflower Cooperative Moonflower Cooperative does not provide on-site parking. The Cooperative’s customers frequently angle park in and out in front of the building. East of the Cooperative, 100 North has bike lanes that end at the 200 East intersection. 100 North is used by a large number of bicyclist to cross Main Street or go to the Cooperative. When using conventional forward angle parking, drivers have more difficult sightlines to see bicyclists in the road when leaving the parking space. Back-in angled parking should provide a safer environment for bicyclists using the road. In addition to this cooperatives’ customers will be able access their truck for loading from the curb rather than from the street. 3. 100 South between 100 East and Main Street The 100 South Reconstruction Project plans to install bike lanes between Main Street and 200 East along with back-in angled parking on the south side of the street adjacent to the Best Western Inn. The City Moab Biking Route Plan (February 2018) that was adopted by the city council plans for future bike lane to be installed along 100 South from Main Street to 400 East {Resolution # 15-2018}. 4. 100 North at MARC Restriping conventional angle parking to back-in angled parking should provide a safer environment for bicyclist using the road. 5. 300 South at The Ad-vertiser Replacing the forward angle parking to back-in angle parking would allow us to extend bike lanes to the intersection. In addition to The Ad-vertiser company will be able access their truck for loading and unloading from the curb rather than the street. The City of Moab Biking Route Plan (February 2018) plans for the existing bike lane to be extended all the way to the intersection of Main Street. Sincerely, Chuck Williams, PE Moab City Engineer 11 eo� I I I . I I . 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I ' 16 6 . 0 . w I .Mook i I "---� Mel 19 I 'Ie' A em EMMEN a 4 rw== Moab City Council Agenda Item Mick Minor Subdivision Meeting Date: December 10, 2019 Title: Consideration of Possible Approval of Resolution #63-2019 approving the Mick Minor Subdivision of Property Located at 600 Mill Creek Dr. Moab, Utah 84532. Staff Presenter: Cory P. Shurtleff, Assistant Planner Attachment(s): Attachment 1: Draft Resolution #63-2019 Attachment 2: Draft Plat Options: 1. Approve with or without modifications 2. Continue action on the item and give specific direction to the applicant and staff as to additional information needed. 3. Deny the minor subdivision Applicant: Dan & Richard Mick. 600 E Mill Creek Drive. Moab, Utah 84532 Recommended Motion: I move to approve the Mick Minor Subdivision, subject to the following condition: 1. All engineering comments shall be addressed to the satisfaction of the City Engineer prior to review by City Council. Background: On July 19, 2019, The Pre-Application Meeting Request Form was submitted to the City. The application was reviewed by the Development Review Team (DRT) and comments sent to the applicant on July 31, 2019. On August 20, 2019, SET Engineering responded to the comments provided by the DRT Review Meeting on July 31, 2019 and submitted an amended plat draft. This draft showing the transfer of property between the City, as a part of City Rotary Park, and Dan Mick. The DRT comments on the submitted application were sent to the applicant August 23, 2019. On August 24, 2019, SET Engineering responded to the comments provided by the DRT on August 23, 2019. On September 24, 2019 the applicant resubmitted a comment response and an amended final plat draft. On October 17, 2019, The city signed the Quit-Claim Deed transferring city property to Dan Mick, and Dan Mick transferring property to the City. This Proposed Land Swap between Moab City and Mick expressed in Surveyors Certificate October 30, 2019. On November 21, 2019, the Planning Commission forwarded a positive recommendation to the Council as follows: Commission member Becnel moved to approve forwarding a positive recommendation to the City Council for the approval of Resolution 63-2109 the Mick Minor Subdivision, subject to the following condition: 1. All engineering comments shall be addressed to the satisfaction of the City Engineer prior to review by the City Council. Commission member Kopell seconded the motion The motion passed 5-0 with Commission members Brown, Marienfeld, Kopell, Becnel and O’Leary voting aye. Project Summary: This subdivision plat splits 1 parcel (3.44 acres) into 2. The intent of the property owner is to maintain Lot 1 (3.08 acres) for property owner Dan Mick and allocate Lot 2 (0.36 acres) to property owner Richard Mick for a single-household dwelling with shared driveway. There is a shared access and utility easement across Lot 1 and portion of Lot 2 that allows driveway access to be used by both properties and water and sewer lines to reach Public Services. Process: MMC Section 16.08.020 allows for exceptions to the final plat hearing process for minor subdivisions of five lots or less. These applications must be reviewed by the Planning Commission and referred to Council with a recommendation, as noted below . “MMC Section 16.08.020, Exceptions--Final plat, discusses the process and required documents In subdivisions of less than five lots, land may be sold after recording of a plat, if all the following conditions are met: A. The subdivision plan shall have been approved by the planning commission, the planning coordinator, the city engineer, the city attorney, other agencies the zoning administrator deems necessary, and the city council; B. The subdivision is not traversed by lines of a proposed street, and does not require the dedication of any land for street or other purposes; C. Each lot within the subdivision meets the frontage width and area requirements of the zoning title or has been granted a variance from such requirements by the appeal authority; D. All final plat requirements shall be complied with; E. All provisions of Chapter 16.20 of this title shall be complied with; and F. The water supply and sewage disposal shall have been approved by the utility supervisor CITY OF MOAB RESOLUTION NO. 63-2019 A RESOLUTION CONDITIONALLY APPROVING THE MICK MINOR SUBDIVISION AT 600 MILL CREEK DRIVE. MOAB, UT 84532, AS REFERRED TO COUNCIL BY THE PLANNING COMMISSION The following describes the intent and purpose of this resolution: a. Richard Mick, (Applicant), has applied for a minor subdivision of the property located at 600 Mill Creek Drive. Moab, Utah; and b. Applicant submitted to the City of Moab the appropriate application and documents for review and approval of the proposed two-lot minor subdivision as required in MMC Chapter 16.08.020; and c. The property is in the R-2 Single-Household and Two-Household Residential Zone and the proposed uses are allowed as permitted uses; and d. Owner desires to subdivide the parcel into two parcels. Parcel 1 would be 3.08 acres and lot 2 would be 0.36 acres; and e. The proposed lots satisfy the dimensional requirements of the R-2 Zone; and f. The Moab Planning Commission reviewed the application for the Mick Minor Subdivision in a regularly scheduled meeting held on November 21, 2019, to review the application and subsequently recommending approval to the City Council in accordance with MMC Chapter 16.08.020 that allows a minor subdivision of less than five (5) lots to be reviewed without a public hearing; and g. The Moab City Council reviewed the application and considered the Planning Commission and Staff recommendations in a public meeting held on December 10, 2019; and h. Following the consideration of the technical aspects of the pertinent code sections, the Moab City Council, pursuant to Resolution #63-2019, hereby finds, that the subdivision can meet or exceeds the pertinent code requirements. NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL, the application for the Mick Minor Subdivision is hereby APPROVED with the following conditions: 1. All engineering comments shall be addressed to the satisfaction of the City Engineer prior to review by City Council. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on December 10, 2019. SIGNED: ________________________________ Emily Niehaus, Mayor ATTEST: ________________________________ Sommar Johnson, Recorder Moab City Council Agenda Item Bailey Minor Subdivision Meeting Date: December 10, 2019 Title: Consideration of Possible Approval of Resolution #64-2019 approving the Bailey Minor Subdivision of Property Located at 62 South 200 East Moab, Utah 84532. Staff Presenter: Cory P. Shurtleff, Assistant Planner Attachment(s): Attachment 1: Draft Resolution #64-2019 Attachment 2: Draft Plat Options: 1. Approve with or without modifications 2. Continue action on the item and give specific direction to the applicant and staff as to additional information needed. 3. Deny the minor subdivision Applicant: Kyle & Carrie Bailey. 46 South 200 East Moab, Utah 84532 Recommended Motion: I move to approve the Bailey Minor Subdivision, subject to the following condition: 1. All engineering comments have been addressed to the satisfaction of the City Engineer prior to review by City Council. Background: On July 07, 2019, The Pre-Application Meeting Request Form was submitted to the City, with preliminary plat draft, reviewed by the Development Review Team (DRT) July 31, 2019. The revised plat draft was submitted and reviewed by the DRT August 28, 2019. The Minor Subdivision Application and revised Plat Draft were submitted to the City on September 23, 2019. On October 30 2019, the applicant submitted the Shared Driveway Agreement as requested by the City Engineer. On November 21, 2019, the Planning Commission forwarded a positive recommendation to the Council as follows: Commission member Marienfeld moved to approve forwarding a positive recommendation to City Council approving the Bailey minor subdivision, subject to the following condition: 1. All engineering comments shall be addressed to the satisfaction of the City Engineer prior to review by City Council. Commission member O’Leary seconded the motion. The motion passed 5-0 with Commission members Brown, Marienfeld, Kopell, Becnel and O’Leary voting aye. Project Summary: This subdivision plat splits 1 parcel (.74 acres) into 2. The intent of the property owner is to maintain Lot 1 (.23 acres) where the current existing house is located and allocate Lot 2 (.51 acres) as a potential location for residential use existing in a flag lot. There is a shared driveway agreement where the current driveway is located. The driveway is split between Lot 1 and Lot 2 that allows driveway access to be used by both properties. Process: MMC Section 16.08.020 allows for exceptions to the final plat hearing process for minor subdivisions of five lots or less. These applications must be reviewed by the Planning Commission and referred to Council with a recommendation, as noted below. “MMC Section 16.08.020, Exceptions--Final plat, discusses the process and required documents In subdivisions of less than five lots, land may be sold after recording of a plat, if all the following conditions are met: A. The subdivision plan shall have been approved by the planning commission, the planning coordinator, the city engineer, the city attorney, other agencies the zoning administrator deems necessary, and the city council; B. The subdivision is not traversed by lines of a proposed street, and does not require the dedication of any land for street or other purposes; C. Each lot within the subdivision meets the frontage width and area requirements of the zoning title or has been granted a variance from such requirements by the appeal authority; D. All final plat requirements shall be complied with; E. All provisions of Chapter 16.20 of this title shall be complied with; and F. The water supply and sewage disposal shall have been approved by the utility supervisor CITY OF MOAB RESOLUTION NO. 64-2019 A RESOLUTION CONDITIONALLY APPROVING THE BAILEY MINOR SUBDIVISION AT 62 SOUTH 200 EAST. MOAB, UT 84532, AS REFERRED TO COUNCIL BY THE PLANNING COMMISSION The following describes the intent and purpose of this resolution: a. Kyle & Carrie Bailey, (Applicants), have applied for a minor subdivision of the property located at 62 South 200 East Moab, Utah; and b. Applicant submitted to the City of Moab the appropriate application and documents for review and approval of the proposed two-lot minor subdivision as required in MMC Chapter 16.08.020; and c. The property is in the R-3 Multi-Household Residential Zone and the proposed uses are allowed as permitted uses; and d. Owner desires to subdivide the parcel into two parcels. Parcel 1 would be .23 acres and lot 2 would be .51 acres; and e. The proposed lots satisfy the dimensional requirements of the R-3 Zone; and f. The Moab Planning Commission reviewed the application for the Bailey Minor Subdivision in a regularly scheduled meeting held on November 21, 2019, and subsequently recommended approval to the City Council in accordance with MMC Chapter 16.08.020 that allows a minor subdivision of less than five (5) lots to be reviewed without a public hearing; and g. The Moab City Council reviewed the application and considered the Planning Commission and Staff recommendations in a public meeting held on December 10, 2019; and h. Following the consideration of the technical aspects of the pertinent code sections, the Moab City Council, pursuant to Resolution #64-2019, hereby finds, that the subdivision can meet or exceeds the pertinent code requirements. NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL, the application for the Bailey Minor Subdivision is hereby APPROVED with the following conditions: 1. All engineering comments shall be addressed to the satisfaction of the City Engineer prior to review by City Council. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on December 10, 2019. SIGNED: ________________________________ Emily Niehaus, Mayor ATTEST: ________________________________ Sommar Johnson, Recorder MUNICIPAL BUILDING AUTHORITY OF GRAND COUNTY #01-613-0017 EXIST. DEED LINES MUNICIPAL BUILDING AUTHORITY OF GRAND COUNTY #01-613-0007 EXIST. DEED LINES 4S T I (EAST) S89047' 00"E KYLE BAILEY SUBDIVISION LOCATED WITHIN BLOCK 13, OF THE MOAB TOWNSITE SECTION 1, TOWNSHIP 26 SOUTH, RANGE 21 EAST SALT LAKE BASE AND MERIDIAN MOAB CITY, GRAND COUNTY, UTAH CENTER EXIST. CENTER TREETS OF METAL LID EXIST. DEED LINE 9 7.0 0' KYLE D. BAILEY CARRIE BAILEY #01-613-0014 EXIST. FENCE POST S 3I 974.93 I a. a. EXIST. FENCE I a ad A. .°d: 0 lV a: 00 4 06 4 D O (.0 0 o 4 N • NORTHEAST CORNER OF LOTH, I a ° ° BLOCK 13 MOAB TOWNSITE OT FOUND CALCULATED) POINT O f EXIST. FENCE POST EXIST.o(EAST) FEN1 a 13 00 /S89°47'00"E 4.W O 374.95 +NG68,52 +3968.89 O — —4* _ — — — — — — NG +396�.25 a d ' , n , 39N8.59 v I f / _ 4 N 89 47 00 W 49.50 EXIST. G VEL DRIVE o II d I ronN ° .4B9.4700r ..E. g..Z.g..:. . ............./...... ^ .... ......••.......................................0...........................................+3969.96 /. CP1 ^ 1GRAV DR C� Y � 3974F174.599 / V � ° W I +NG68.82 +NG68.88 3964869.81 I NG G O NG70.27 +N970.51 C� C� "' D 1 ZD C� o Ld `Y' o °. w I / T O TALC PARCEL I N a w Iw w N +NG68,86 0.74 ACRES \ o I < Q 32,2D SQ.FT. I = ZO O Q N 3969.01 3969.10 NG 3969.24 ? ° U .Q U V) 3969.48 I O o O s N L~ LOT 2 YL LEY ARRIE BAILIEY cNo ni w ° w W 0.51 ACRES 01-613-0002 a� 22,206 SQ.FT. — d 3968.73 FEN I AS y O Q a' 3968.99 NG I � I • `a F- i (n 3968.94 3969.32 O .,, 69.63 NG �07`1 I �• . 0.23 ACRES O c O d I cn I 10,000 SQ.FT. d` I I I I / TBC4.27 T EXIST. OLD FENCE ROUTE 46 LLC _ 0 141.71' _ f I 89 29' I I o1 #01-1313-0003 N8 9° 4 7' O O" W10 0 23 1. 00EXIST. NEW FENCE r I EXIST. DEED LINES (WEST) fFIRST SOUTH ESTATES I 100 SOUTH STREET DEVELOPED BY: APPROVAL BY MOAB CITY PUBLIC WORKS APPROVAL BY MOAB CITY ATTORNEY � UTAH SURVEYS KYLE BAILEY APPROVED OTHIS Licensed Professional Land 62 S. 200 EAST STREET Surveying and Consulting 4050 #esl 6-780 South Penni.s L. Bailey, PLS MOAB, UTAH S Sall Lake City, Utah 84118 Office 561-8444 DAY OF APPROVED THIS DAY OF A.D., 20 w :JEGINNING z m 0 Q lil O O 0 O ✓j w EXIST. CENTER OF METAL ROD APPROVAL BY MOAB CITY ENGINEER APPROVED THIS DAY OF A.D., 20 LEGEND BOUNDARY LINE — — — — — — — — — — — — — ADJACENT PROPERTY LINE AND EASEMENTS CENTER LINE MONUMENT FOUND/SET REBAR AND CAP FIRE HYDRANT SECTION CORNER z z as Care Q © Moab Ans a 'in�jre Cate 7 dy RaReation Centat « p A 4 Z 00 N 4p Moab Coffee Roasters i t 100141 E 100 N `► p Urrted S *ft '" x y Moab LCA Postal Sanice Moab IDS Church Q EIR Moutltaen Mlsston Grand County Public Library QQ YVeit9 Fargo Bank ® Maur 10 Monument t r4wo 21 Valley Film Comnwsslon E C-1r4w S, © E C4"w 31 Sabakw Sushi R = as�a Jay' Moab Museum V46South 2nd East SttW t.str 10+ Q Lddle 41CS1��{, SITE Moab Cowboy W Fcod Marktinp s I OOff -Road Adventure:. 40 10 'K ' nn '• E .DO 5 1 100 3 1 '1:. .!. u I •' a Moab RuzilC Inn �•n rrn•II Ir,i N Apartments Vr , O n w ACT Can 1p q y _ _ Grand County ©Moab Eylner Fsr1ti!ly support v c 0120S \ cama Enos APPROVAL BY MOAB CITY PLANNING COMMISSION APPROVED THIS DAY OF A.D., 20 VICINITY MAP NTS SURVEYOR'S CERTIFICATE I, DENNIS L. BAILEY DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR, AND THAT I HOLD LICENSE NO. 175754 AS PRESCRIBED UNDER THE LAWS OF THE STATE OF UTAH. I FURTHER CERTIFY BY AUTHORITY OF THE OWNER(S), I HAVE MADE A SURVEY OF SAID TRACT OF LAND SHOWN ON THIS PLAT AND DESCRIBED HEREON, AND HAVE SUBDIVIDED SAID TRACT OF LAND INTO LOTS, AND EASEMENTS TO BE KNOWN AS i KYLE BAILEY SUBDIVISION AND THAT THE SAME HAS BEEN CORRECTLY SURVEYED AND MONUMENTED ON THE GROUND AS SHOWN ON THIS PLAT. DENNIS L. BAILEY DATE LICENSE No. 175754 RnUNDARY DESCRIPTION BEGINNING 18 FEET, SOUTH OF THE NORTHEAST CORNER OF LOT 1, BLOCK 13, MOAB TOWNSITE; AND PROCEEDING THENCE SOUTH 00'17'00" WEST 132 FEET; THENCE NORTH 89'47'00" WEST 231 FEET; THENCE NORTH 00'17'00" EAST 150 FEET; THENCE SOUTH 89'47'00" EAST 97 FEET; THENCE SOUTH 00'17'00" WEST 18 FEET; THENCE SOUTH 89'47'00" EAST 134 FEET; TO THE POINT OF BEGINNING. O\/1/NFR'S nFnIC;ATIONI KNOW ALL MEN BY THESE PRESENTS THAT WE, THE UNDERSIGNED OWNER(S) OF THE ABOVE DESCRIBED TRACT OF LAND, HAVING CAUSED SAME TO BE SUBDIVIDED INTO LOTS AND STREETS TO BE HEREAFTER KNOWN AS KYLE BAILEY SUBDIVISION DO HEREBY DEDICATE, FOR ACCESS, AS UTILITY EASEMENTS, AND FOR PERPETUAL USE OF THE PUBLIC, THE PARCELS OF LAND SHOWN ON THIS PLAT INTENDED FOR USE AS A PRIVATE MAINTAINED STREET. IN WITNESS WHEREBY HAVE HEREUNTO SET THIS DAY OF A.D., 20 ACKNOWLEDGEMENT STATE OF UTAH COUNTY OF } S.S. ON THIS DAY OF A.D. 20_ PERSONALLY APPEARED BEFORE ME, WHOM DID ACKNOWLEDGE TO ME THAT THEY SIGNED THE FOREGOING OWNER'S DEDICATION FREELY AND VOLUNTARILY AND FOR THE USES AND PURPOSES STATED THEREIN. NOTARY PUBLIC NOTARY PUBLIC FULL NAME: COMMISSION NUMBER: MY COMMISSION EXPIRES: SURVEY NARRATIVE THE PURPOSE OF THIS SURVEY WAS TO SUBDIVIDE THE PARCEL INTO TWO LOTS THE BASIS OF BEARING IS NORTH 00°17'00" EAST FROM THE CENTER OF THE METAL LID AT THE INTERSECTION OF 200 EAST STREET AND CENTER STREET AND THE CENTER OF A METAL ROD IN THE INTERSECTION OF 200 EAST STREET AND 100 SOUTH STREET. THE CORNERS OF THE PROPERTY WILL BE SET WITH $"X24" REBARS WITH A PLASTIC SURVEY CAPS. PROJECT NUMBER LOCATED WITHIN BLOCK 13, OF THE MOAB TOWNSITE DATE AUGUST 17, 2019 SECTION 1, TOWNSHIP 26 SOUTH, RANGE 21 EAST SALT LAKE BASE AND MERIDIAN SHEET 1 OF 1 MOAB CITY, GRAND COUNTY, UTAH n nnnOVA L BY MOAB CITY COUNCIL r`^I INIT\/ o�r`non�o nln APPROVED THIS DAY OF STATE OF UTAH, GRAND COUNTY, RECORDED AT THE REQUEST OF A.D., 20 MOAB CITY MAYOR DATE TIME BOOK PAGE FEE COUNTY RECORDER DIRECTOR CITY ATTORNEY CITY ENGINEER CITY ENGINEER ATTEST: Moab City Council Agenda Item Meeting Date: December 10, 2019 Title: Resolution No. 66-2019 A resolution approving a lot consolidation for Lots 22 &24 Mulberry Grove located at 633 & 641 Peacock Lane Disposition: Discussion and possible action Staff Presenter: Nora Shepard, AICP, Planning Director Attachment(s): Attachment 1: Resolution No. 66-2019 Attachment 2: Amendment Plat (Lot Consolidation) Attachment 3: Mulberry Grove Subdivision Plat Attachment 4: State Code 10-9A-608 Recommended Motion: “I move to adopt the Resolution No. 66-2019 Approving a lot consolidation for Lots 22 & 24 Mulberry Lane.” Summary: Property Owner: PSX3 LLC (Scott Parkinson) Applicant: Courtney Kizer with Architectural Squared Location: Lots 22 and 24 Mulberry Grove Subdivision, 633 and 641 Peacock Lane Parcel Size IDs: Lot 22: 01-MUL-0022 2892 square feet Lot 24: 01-MUL-OO24 5388 square feet Zoning: RA-1 Background: Scott and ____ Parkinson own 2 contiguous lots in Mulberry Grove. The 2 lots were intended to be built as “Twin Homes” with a lot line down the center. The intent is that the twin home would straddle the center lot line, but that there would be 1 structure with 2 units. As the City was reviewing the Building Permit Plans for the homes, it was noticed that the eaves for one of the units crossed the center lot line and were located on the other lot. After consultation with the City’s Development Review Team, the city staff informed the applicant and owners that eaves from a house on 1 lot cannot encroach into the other lot due to fire and long term maintenance concerns. Several options were discussed for resolving the issue. It was agreed that the best solution would be to eliminate the middle lot line and make the 2nd unit an Accessory Dwelling Unit. The attached plat (Attachment 2) shows 1 parcel. By recording this plat, the center lot line essentially goes away and the Parkinsons can move forward with construction of a single family home with an attached accessory dwelling unit. Both units would be owned by 1 property owner. Process: Utah State Code Section 10-9A-608 (Attachment 4) addresses this situation: 10-9a-608-14 Unless a local ordinance provides otherwise, the public hearing requirement of Subsection (1)(c) does not apply and a land use authority may consider at a public meeting an owner’s petition to vacate or amend a subdivision plat if: a) The petition seeks to b) Join two or more of the petitioner fee owner’s contiguous lots;… Moab Municipal Code (16.08.050) includes a public hearing exemption for an amended plat if owners in the amended plat (PSX3 LLC) sign the plat. The City Council has the authority to approve the plat amendment (lot consolidation) at a public meeting without a public hearing. Once the amended plat is approved and recorded, construction can begin on the new dwelling and ADU. CITY OF MOAB RESOLUTION NO. 66-2019 A RESOLUTION APPROVING A LOT CONSOLIDATION FOR LOTS 22 AND 25 MULBERRY GROVE LOCATED AT 633 AND 641 PEACOCK LANE The following describes the intent and purpose of this resolution: a.Property Owner PSX3 LLC (represented by Scott Parkinson) wishes to consolidate 2 contiguous lots in the Mulberry Grove Subdivision to make one parcel upon which they propose to build a single household home and an accessory dwelling unit: and b.Applicant submitted to the City of Moab the appropriate application and documents for review and approval of the proposed lot consolidation as required in MMC Chapter 16; and c.The property is in the RA-1 Residential-Agricultural Zone and the proposed uses are allowed as permitted uses; and d.Owner desires to combine two contiguous parcels into one parcel, and e.Utah State Code Section 10-9a-608-14 states that no public hearing is required for a petition that seeks to join two or more of the petitioner fee owner’s contiguous lots; and f.Moab Municipal Code Section 16.08.050 allows the City Council to approve plat amendments (Lot Consolidations) at a public meeting without a public hearing. NOW, THEREFORE, BE IT RESOLVED BY THE MOAB CITY COUNCIL, the application for the Mulberry Grove Lot Consolidation is hereby APPROVED PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on _______ __, 2019. SIGNED: ________________________________ Emily Niehaus, Mayor ATTEST: ________________________________ Sommar Johnson, Recorder S0°07'W 30.11'1 1 9 .1 9 ' 1 0 2 .1 5 'NORTH 131.05'EAST 69.18'N20°01'12"E 55.12'EAST 31.16'C5 2 S20°01'12"W 96.72'SOUTH 52.44'C 5 3 EAST 45.54'S0°11'W 142.63'NORTH 129.70'EAST 88.22'S0°07'24"W 77.91'NORTH 20.00'49.99' 64.25'N0°07'20"E 72.12'WEST 9.83'NORTH 39.90'N22°26'55"E 56.47'N5°33'42"E 79.56'N82°53'58"W 57.13' C50 N80°00'W 80.23'N10°00'E 50.85'N31°57'10"E 39.21'S59°36'55"E 7.83' C46 C49 N59°36'55"W 40.01'S31°57'10"W 50.99'N80°00'W 75.14'N10°00'E 50.85'N40°53'54"E 61.36'C 4 5 S59°36'55"E 12.82' 38.83' 54.04'N10°00'E 65.64'N49°01'13"E 49.62'N10°00'E 63.12'N40°53'54"E 37.84'10.00'C40 C 4 1 CONSERVATION EASEMENT IN FAVOR OF UTAH OPEN LANDS CONSERVATION ASSOCIATION EN 483235 BK 716 PG 435 12/27/07 S10°00'E 27.66'S31°57'10"W 69.03' 40.01' S59°36'55"E N31°57'10"E 68.57'S80°00'E 57.73'EAST 55.11'N 8 0 °0 0 'E 4 3 .1 1 'S24°19'E 107.50'S 6 4 °1 7 '0 2 "W 5 2 .2 1 'N82°53'58"W 22.57' N7°06'02"E 20.00'SOUTH 108.19'S10°00'W 96.67' 17.41'N82°53'58"W N82°53'58"W 39.72' C51 S59°36'55"E 7.28' C47 C48C54N20°37'36"W 33.48'N24°22'20"W 11.54' 01-MUL-0008 01-MUL-0009 CONSERVATION EASEMENT IN FAVOR OF UTAH OPEN LANDS CONSERVATION ASSOCIATION EN 483235 BK 716 PG 435 12/27/07 WI LLIAM P CULLEN AKAWI LLIAM CULLEN TRPOLLY CULLEN AKAPOLLY S CULLEN TRCULLEN FAMI LY TRUST 2/15/94NORTH 215.98'20'68.81'83.47'34.68'31.40'NORTH 75.62'WEST 33.42'NORTH 57.25'72.45'83.14'110.09'30'N8°31'40"W 559.47'EAST 90.44'NORTH 53.39'4 1 .1 9 '5 2 .8 7 'N6°26'54"E 638.25'N18°53'50"E 485.35'N8°13'33"W 54.15' 39.77' N5 9°10'41"WN41°43'02"E 72.00'S 4 3°3 1'1 9" E 5 7.4 0'N 85°32 '25"E 5 5.84'S79°54'40"E 54.26'N49°01'13"E 46.20'S21°34'01"E 45.20'C14N 46°11'22" W 64.5 5' N 4 3°3 4'5 8"W 7.9 8'N33°46'46"E 59.67'47.81'47.15'151.91'NORTH 112.18'N3°35'34"W 20.00'N6°38'01"E 69.83'N11°37'52"E 107.53'N7°07'04"E 73.76'NORTH 59.37'EAST 172.28'N45°00'E 66.08'N53°07'59" W 70.07' WEST 155.59'S8°10'56"W 69.42'65.76'NORTH 75.57'C939.50'2 7 .1 9 'N 6 6 °3 0 '5 8 "E 2 0 .1 6 'N 98.04'SOUTH 108.26'S83°21'59"E 44.33'N6°38'01"E 26.00'S83°21'59"E 43.82' S76°21'27"E 26.00' 8.65'N18°24'W 47.26'N6°38'01"E 34.61'EN 484578 BK 720 PG 253 2/6/08 KACHINA DRIVE (public street) 511 E KACHINA DR Existing 20 ft wide private access and utility easement F.B.O. Lots 1-3 Mullberry Lane Sub Amended SUSAN HARRINGTONDOUGLAS JONESS U S A N H A R R IN G T O N D O U G L A S JO N E S PETER LAWSON ANNE WILSON PETER LAWSON ANNE WILSON PETER LAWSON ANNE WILSONWILLIAM P CULLEN AKAWI LLI AM CULLEN TRPOLLY CULLEN AKAPOLLY S CULLEN TRCULLEN FAMI LY TRUST 2/15/94PETER LAWSON ANNE WILSON 1" = 80' 0 40' 80' 160'80' Graphic Scale THIS PLAT IS FOR NAME CHANGE RECORDS ONLY SEE OFFICIAL PLAT FOR ALL OTHER PURPOSES CONSERVATION EASEMENT IN FAVOR OF UTAH OPEN LANDS CONSERVATION ASSOCIATION EN 483235 BK 716 PG 435 12/27/07 1 9816 SF 2 5120 SF 34737 SF 5 6659 SF TRACT A 1.34 ACRES (COMMON OPEN SPACE) TRACT D 1.10 ACRES (COMMON) 5143 SF 7 4749 SF 8 4462 SF 96118 SF TRACT C 3.02 ACRES (COMMON OPEN SPACE) TRACT C 3.02 ACRES (COMMON OPEN SPACE) N80°00'W 88.74'S10°52'37"W 115.44'S3°00'05"E 93.00'S75°14'E 396.50' (RECORD=APPROXIMATELY 300')S24°19'E 453.50' (RECORD=S24°30'E)S37°29'W 8.50'S0°08'29"W 125.62'S0°11'W 191.00' (RECORD=SOUTH)S 8 1 °4 3 'W 5 7 7 .0 0 ' (R E C O R D =5 7 7 .1 ') WEST 294.20'NORTH 529.10' RECORD=529.3')WEST 246.87' (RECORD=247.2')NORTH 516.59' WITH EAST LINE MILL CREEK COVE SUBDIVISIONS89°48'E 543.20' S84°25'54"E 55.78'S77°23'23"E 59.06' S77°33'07"E 24.20'S77°33'07"E 49.92'68.02'S7°09'47"E 106.99'102.61'69.19' N 8 0°1 2'54 "E 80 .6 6'S7°15'24"W 84.48'S2°29'40"E 90.54'S77°39'04"E 20.47'S83°14'58"E 75.34' S73°18'31"E80.84' S79°00'01"E 56.60'S74°38'18"E 51.67'S74°38'07"E54.46' S72°08'55"E74.43'S87°14'E 20.37'S14°35'15"W 42.66'NORTH58.49'S2 8 ° 5 3 ' 3 6"E 4 0 . 8 6 'S1°43'10"W 97.28'N71°43'W 62.87'S4°42'47"W 95.18'N80°33'23"W 51.25' 6 S3°32'43"W 87.90'N82°51'10"W 53.07'S3°32'43"W 80.08'N82°51'10"W 53.07'S19°13'36"E 25.91'S79°35'51"E 77.41'C4S 8 3°08'5 0"W 2 53.8 1'S45°06'50"W 205.01'S4°29'22"W 87.95'S33°55'52"W 11.33'C26 N28°24' 1 6"W 3 9 . 6 7 'S41°21'54"W 76.51'SOUTH 30.56'WEST 37.20' N51°51'04" W 49.94' N53°50'10" W 37.69' S 6 5 °4 2 '1 2 "W 3 3 .3 5 'N74°38'44"W 53.36'C5S22°50'44"E 17.67'C635.04' 53.70'S10°03'46"W29.83'S33°55'52"W 16.54'S10°00'W 53.86'16.73'S35°39'49"WS23°34'42"E 32.75'S10°00'W 44.72'S 6 2 °4 9 '2 8 "W 3 6 .8 7 'S80°00'E 50.85' EAST 124.07'S22°13'08"W 71.23'265388 SF TRACT E 0.62 ACRES (COMMON) TRACT B 6.86 ACRES (COMMON OPEN SPACE)TRACT F (COMMON)TRACT F(COMMON) TRACT F (COMMON)76.11'EAST 443.77' WEST 437.54'S24°19'E 25.00'S 6 5 °3 0 'W ' 1 6 .5 0 'N23°06'W 260.60'N23°59'W 91.90' N 4 3°3 2'W 9.3 0'N24°19'W 78.30' S75°14'E 17.30'S24°19'E 403.50' MULBERRY GROVEP.O.B. SUBDIVISION OF TRACT A MULBERRY LANE SUBDIVISION AMENDED AND LANDS WITHIN THE NW¼ SECTION 7, T26S, R22E, SLBM 69.88'01-MUL-0006 01-MUL-0007 16 7467 SF 01-MUL-0016 18 7070 SF 01-MUL-0018 20 6481 SF 01-MUL-0020 01-MUL-0001 01-MUL-0002 01-MUL-0003 N2 8 ° 5 3 ' 3 6 "W 4 6 . 0 ' 01-MUL-0005 C3N31°06'24"E 18.04'C2C8 N89°42'46"W 180.45' S8 5°0 4 '4 4"W 43 .14 ' C12 C13 C10 S64°53'02"E 12.80'C11N40°33'54"E 20.00'S49°26'06"E 7.86' C22 S49°26'06"E 5.60' C 1 9 N 53°28'12"E 18.39'C20C21C36EAST 19.45' C35 C34 S55°23'47"W 46.03'C33C32 C 3 1WEST 38.91' C30NORTH 175.87'N0°29'54"E 5.00'N33°36'05"E 16.86'C15C16N 7 5 °0 0 'E 9 4 .0 6 'S50°18'59"W 34.80'S 3 6 ° 3 1'4 8 " E 1 9.2 2'S10°00'E 36.30'S15°00'E 20.73'S53°28'12"W 22.06'C 1 8 C 1 7 S 4 3°3 1'1 8" E 8.0 6'N40°33'54"E 13.14' 42.42'C 2 4 8.69'C27 29.63' C 2 3 S89°37'58"E 72.05'C25 C38 C39 C 4 2 N59°36'55"W 13.38'C43C4 4 N80°00'W 92.87C7 10 5576 SF 01-MUL-0010 11 5413 SF 01-MUL-0011 13 5337 SF 01-MUL-0013 12 5311 SF 01-MUL-0012 14 6175 SF 01-MUL-0014 34 5954 SF 01-MUL-0034 36 6615 SF 01-MUL-0036 38 7502 SF 01-MUL-0038 29 5432 SF 01-MUL-0029 31 4898 SF 01-MUL-0031 33 6146 SF 01-MUL-0033 32 5328 SF 01-MUL-0032 30 4218 SF 01-MUL-0030 28 3381 SF 01-MUL-0028 01-MUL-0026 213922 SF 01-MUL-002120'15'N65°41'E 20.00' C11 C/B=S17?°01'46"E L=38.65 A = 44.17' R = 25.02' C17 C/B=N61°04'05"E L=19.13' A = 19.25' R = 50.00' C18 C/B=N62°47'02"E L=32.37' A = 32.51' R = 100.00' C19 C/B=N69°16'28"E L=27.24' A = 27.59' R = 50.00' C20 C/B=N46°35'13"E L=57.53' A = 45.21' R = 28.00' C21 C/B=N3°10'27"W L=40.46' A = 38.37' R = 28.00' C22 C/B=N88°41'41"W L=35.44' A = 38.37' R = 28.00' C23 C/B=S71°12'23"W L=55.80' A = 56.85' R = 85.00' C24 C/B=N65°27'58"E L=54.74' A = 56.49' R = 65.00' C25 C/B=N82°43'11"W L=21.26' A = 21.13' R = 88.30' C26 C/B=N51°57'43"W L=71.39' A = 73.49' R = 88.30' C27 C/B=N53°09'11"W L=81.52' A = 87.55' R = 68.71' C30 C/B=N70°10'59"W L=19.09' A = 19.47' R = 28.08' C31 C/B=N77°54'10"E L=16.77' A = 16.90' R = 40.00' C32 C/B=N71°44'03"W L=46.80 A = 51.38' R = 34.67' C33 C/B=N13°12'37"E L=30.45' A = 34.16' R = 20.81' C34 C/B=S81°11'40"E L=43.31' A = 47.23' R = 33.02' C35 C/B=N65°06'30"W L=33.67' A = 34.76' R = 40.00' C36 C/B=N44°57'23"E L=39.56' A = 43.94' R = 27.98' C37 C/B=N24°22'20"W L=11.54' A = 11.59' R = 88.30' C38 C/B=S50°36'06"E L=33.82' A = 34.92' R = 40.00' C39 C/B=62°42'54"E L=24.88' A = 24.94' R = 85.29' C40 C/B=N55°31'09"W L=39.49' A = 40.24' R = 60.00' C41 C/B=N39°51'05"W L=66.60' A = 69.89' R = 65.29' C42 C/B=S40°45'21"E L=40.06 A = 40.43' R = 85.29' C43 C/B=S18°10'51"E L=26.67' A = 26.78' R = 85.29' C44 C/B=S34°23'57"E L=55.38' A = 57.21' R = 64.95' C45 C/B=S34°24'07"E L=72.42' A = 74.47' R = 91.41' C46 C/B=S55°50'18"E L=38.20' A = 38.23' R = 290.00' C47 C/B=S55°50'18"E L=40.84' A = 40.87' R = 310.00' C48 C/B=S60°36'54"E L=41.65' A = 41.80' R = 140.16' C49 C/B=S58°54'01"E L=38.10' A = 38.20' R = 160.00' C50 C/B=S74°19'10"E L-47.74' A = 47.92' R = 160.00' C51 C/B=S76°0203"E L=33.47' A = 33.56' R = 140.00' C52 C/B=S31°08'17"E L=28.98' A = 30.46' R = 28.01' C53 C/B=S67°29'06"W L=43.03' A = 49.07' R = 28.00' C3 C/B=N 22°22'29"E L= 33.40' A = 33.53' R = 110.0' C4 C/B=S9°57'39"W L=47.34' A = 50.10' R = 43.18' C5 C/B=N16°41'02"E L=51.39' A = 52.93' R = 63.12' C6 C/B=N14°58'44"W L=16.78' A = 50.10' R = 43.18' C7 C/B=N10°08'17"E L=10.27' A = 10.50' R = 84.00' C8 C/B=S81°09'31"E L=101.2' A = 101.89' R = 237.83' C9 C/B=S84°19'11"E L=69.29' A = 69.47' R = 215.00' C10 C/B=S69°52ê6"E L=38.77' A = 69.47' R = 215.00' C12 C/B=S66°42'46"E L=16.50' A = 16.50' R = 235.00' C13 C/B=S66°42'46"E L=26.07 A = 26.37' R = 50.00' C14 C/B=N16°47'54"E L=52-3' A = 52.78' R = 90.00' C15 C/B=N28°06'43"E L=11.48' A = 44.16' R = 25.02' C16 C/B=N36°19'47"E L=23.70 A = 23.93' R = 50.00' C54 C/B=N23°06'39"W L=3.47' A = 3.47' R = 40.00' BASIS OFF BEARING WEST LINE NW¼ SEC 7 N 0°02'10"E SEE ORIGINAL PLAT FOR "PLAT NOTES" L A S A L R D (p u b lic s tre e t)Existing 20' wide water line easement recorded at Entry #483234 Bk 716 Pg 431 GARY E HOEL TRUSTEE GARY E HOEL LIVING TRUST PETER A GROSS EMILY SVENDSON DAVID PITCHER SVENDSNELIZABETHMORTON DANIEL STENTA JAN NIKOLAJSEN SONJA NICOLAISEN Michelle L Wiley ANTHONY J MARINELLI CLAIRE APPEL SU SA N H A R R IN G T O N D O U G L A S JO N E S SU SA N H A RR IN G TO N D O U G LA S JO N ESSUSAN HARRINGTON DOUGLAS JONES 27 6204 SF 01-MUL-0027 25 6302 SF 01-MUL-0025 23 4294 SF 01-MUL-0023 19 6352 SF 01-MUL-0019 17 5983 SF 01-MUL-0017 15 6480 SF 01-MUL-0015 35 6170 SF 01-MUL-0035 37 4997 SF 01-MUL-0037 39 4589 SF 01-MUL-0039 42 15188 SF 01-MUL-0042 41 15727 SF 01-MUL-0041 40 10938 SF 01-MUL-0040 EXISTING PEDESTRIAN PATHWAY EASEMENT HELD BY CITY OF MOAB EN #458025 BK 585 PG 381 EXISTING 20' WIDE WATER LINE EASEMENT EN #483234 BK 716 PG 431 4 7822 SF 01-MUL-0004 22 2892 SF 01-MUL-0022 24 3735 SF 01-MUL-0024 C2 C/B=N01°06'24"E L=28.0' A = 29.32' R = 28.0'S 8°22'19" E 101.81'S88°54'31"E 45.98' C1 C/B=N58°54'04"W L =28.01' A = 29.33' R = 28.00' C 1 PATRICK A TRIM II LEANN M TRIM STEVEN R & JAYLYN F HAWKS RICHARD W GREENWOOD CONSTANCE B WIENEKE JOHN M & CATHERINE C DUNIWAY TRUSTEES DUNIWAY TRUST 4-27-06 PSX3 LLCPSX3 LLC LAWRENCE A STONER JANE S STONER S 8 1 °4 3'W 1 5 .1 7 'N 0°11'E 193.23'N 0°08'29"E 130.68'N 37°29'E 4.59'N24°19'W15.91' N 6 5 °3 0 'E 1 5 .0 0 'S24°19'E 24.94'S37°29'W8.50'S 0°08'29"W 125.62'S 0°11'W 191'PEDESTRIAN PATH 510706 BK 826 PG 192 1-21-15 42.1 STEVEN D LABANT & JULIANNE BURLISON Utah Code Effective 511412019 10-9a-608 Vacating, altering, or amending a subdivision plat. (1) 11-A fee owner of land, as shown on the last county assessment roll, in a subdivision that has been laid out and platted as provided in this part may file a written petition with the land use authority to have some or all of the plat vacated or amended. 12-If a petition is filed under Subsection (1)(a), the land use authority shall provide notice of the petition by mail, email, or other effective means to each affected entity that provides a service to an owner of record of the portion of the plat that is being vacated or amended at least 10 calendar days before the land use authority may approve the vacation or amendment of the plat. 13-If a petition is filed under Subsection (1)(a), the land use authority shall hold a public hearing within 45 days after the day on which the petition is filed if: (i) any owner within the plat notifies the municipality of the owner's objection in writing within 10 days of mailed notification; or (ii)a public hearing is required because all of the owners in the subdivision have not signed the revised plat. 14-Unless a local ordinance provides otherwise, the public hearing requirement of Subsection (1)(c) does not apply and a land use authority may consider at a public meeting an owner's petition to vacate or amend a subdivision plat if: (a) the petition seeks to: (b) join two or more of the petitioner fee owner's contiguous lots; (c) subdivide one or more of the petitioning fee owner's lots, if the subdivision will not result in a violation of a land use ordinance or a development condition; (d) adjust the lot lines of adjoining lots or parcels if the fee owners of each of the adjoining lots or parcels join in the petition, regardless of whether the lots or parcels are located in the same subdivision; (e) on a lot owned by the petitioning fee owner, adjust an internal lot restriction imposed by the local political subdivision; or (f) alter the plat in a manner that does not change existing boundaries or other attributes of lots within the subdivision that are not: (A) owned by the petitioner; or (B) designated as a common area; and (g) notice has been given to adjacent property owners in accordance with any applicable local ordinance. 15-Each request to vacate or amend a plat that contains a request to vacate or amend a public street or municipal utility easement is also subject to Section 10-9a-609.5. 16-Each petition to vacate or amend an entire plat or a portion of a plat shall include: (a) the name and address of each owner of record of the land contained in the entire plat or on that portion of the plat described in the petition; and (b) the signature of each owner described in Subsection (4)(a) who consents to the petition. (5) (a) The owners of record of adjacent parcels that are described by either a metes and bounds description or by a recorded plat may exchange title to portions of those parcels if the exchange of title is approved by the land use authority in accordance with Subsection (5)(b). (b) The land use authority shall approve an exchange of title under Subsection (5)(a) if the exchange of title will not result in a violation of any land use ordinance. (c) If an exchange of title is approved under Subsection (5)(b): Page 1 Utah Code (i) a notice of approval shall be recorded in the office of the county recorder which: (A) is executed by each owner included in the exchange and by the land use authority; (B) contains an acknowledgment for each party executing the notice in accordance with the provisions of Title 57, Chapter 2a, Recognition of Acknowledgments Act; and (C) recites the descriptions of both the original parcels and the parcels created by the exchange of title; and (ii) a document of conveyance shall be recorded in the office of the county recorder. (d) A notice of approval recorded under this Subsection (5) does not act as a conveyance of title to real property and is not required in order to record a document conveying title to real property. (6) (a) The name of a recorded subdivision may be changed by recording an amended plat making that change, as provided in this section and subject to Subsection (6)(c). (b) The surveyor preparing the amended plat shall certify that the surveyor: (i) holds a license in accordance with Title 58, Chapter 22, Professional Engineers and Professional Land Surveyors Licensing Act; (ii) has completed a survey of the property described on the plat in accordance with Section 17-23-17 and has verified all measurements; and (iii) has placed monuments as represented on the plat. (c) An owner of land may not submit for recording an amended plat that gives the subdivision described in the amended plat the same name as a subdivision in a plat already recorded in the county recorder's office. (d) Except as provided in Subsection (6)(a), the recording of a declaration or other document that purports to change the name of a recorded plat is void. Amended by Chapter 384, 2019 General Session Page 2 City of Moab Regular Meeting Schedule 2020 The City of Moab will hold Regular City Council Meetings at 7:00 PM with workshops usually beginning at 6:30 PM on the second and fourth Tuesdays of each month. All Regular City Council Meetings will be held in the Moab City Council Chambers at 217 East Center Street, Moab, Utah. Meeting dates will be as follows: Regular Meeting January 14 Regular Meeting/Joint Planning Commission January 28 Regular Meeting February 11 Regular Meeting February 25 Regular Meeting March 10 Regular Meeting March 24 Regular Meeting April 14 Regular Meeting/Joint Planning Commission April 28 Regular Meeting May 12 Regular Meeting May 26 Regular Meeting June 9 Regular Meeting June 23 Regular Meeting July 14 Regular Meeting/Joint Planning Commission July 28 Regular Meeting August 11 Regular Meeting August 25 Regular Meeting September 1*Regular Meeting September 22 Regular Meeting October 13 Regular Meeting/Joint Planning Commission October 27 Regular Meeting November 10 Regular Meeting December 8 *Utah League of Cities and Towns Annual Conference /s/ Sommar Johnson City Recorder Published in the Times Independent, December 19, 2019 and December 26, 2019. City of Moab Holiday Schedule 2020 Moab City Offices will be closed on the following holidays during 2020: New Year’s Day January 1 Wednesday Dr. Martin Luther King Jr. Day January 20 Monday Presidents’ Day February 17 Monday Memorial Day May 25 Monday Independence Day (Observed)July 3 Friday Pioneer Day July 24 Friday Labor Day September 7 Monday Indigenous Peoples’ Day October 12 Monday Veterans’ Day November 11 Wednesday Thanksgiving Day November 26 Thursday Day After Thanksgiving November 27 Friday Christmas Eve December 24 Thursday Christmas Day December 25 Friday /s/ Sommar Johnson City Recorder Published in the Times Independent, December 19 and December 26, 2019.