Loading...
HomeMy Public PortalAbout2023_tcmin0509 COUNCIL MEETING May 9, 2023 Council Chamber, 25 West Market Street, 7:00 p.m. Mayor Kelly Burk presiding. Council Members Present: Ara Bagdasarian, Todd Cimino-Johnson, Zach Cummings, Kari Nacy, Vice Mayor Neil Steinberg, Patrick Wilt and Mayor Kelly Burk. Council Members Absent: None. Staff Present: Town Manager Kaj Dentler, Deputy Town Attorney Christine Newton, Deputy Town Manager Keith Markel, Director of Utilities Amy Wyks, Director of Economic Development Russell Seymour, Director of Parks and Recreation Rich Williams, Director of Public Works and Capital Projects Renee LaFollette, Airport Director Scott Coffman, Interim Police Chief Vanessa Grigsby, Senior Engineer Christine Roe, Senior Engineer Karin Franklin, Police Officer Matt Wolfe and Clerk of Council Eileen Boeing. AGENDA ITEMS 1. CALL TO ORDER 2. INVOCATION was given by Reverend Alice King, Unitarian Universalist Church of Loudoun. 3. SALUTE TO THE FLAG was led by Vice Mayor Steinberg. A. _ _ROLL CALL a. All Council Members present. 5. MINUTES a. Work Session Minutes of April 24 2023 MOTION2023-096 On a motion by Council Member Nacy, seconded by Council Member Bagdasarian, the April24, 2023, Work Session minutes were moved for approval. The motion was approved by the following vote: Aye: Bagdasarian, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote. 6-0-1(Cimino-Johnson abstain) b Regular Session Minutes of April 25. 2023 MOTION 2023-097 On a motion by Council Member Cummings, seconded by Council Member Nacy, the April25, 2023, Regular Session minutes were moved for approval. L I Page COUNCIL MEETING May 9, 2023 The motion was approved by the following vote: Aye: Bagdasanan, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 6. ADOPTING THE MEETING AGENDA MOTION2023-098 On a motion by Council Member Nacy, seconded by Council Member Cummings, the meeting agenda was moved for approval. The motion was approved by the following vote: Aye: Bagdasanan, Cimino-Johnson, Cummings, Nary, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 7. CERTIFICATES OF RECOGNITION a. None. 8. PRESENTATION OF PROCLAMATIONS a. Bike to Work Day Council Member Cimino Johnson read the proclamation for Bike to Work Day Mayor Burk presented it to Mr. Matt Shaffer from Bike Loudoun. Mr. Shaffer made a few remarks. b. National Skilled Nursing Care Week Council Member Wilt read the proclamation for National Skilled Nursing Care Week. c. Kids to Parks Day Council Member Bagdasanan read the proclamation for Kids to Parks Day Mayor Burk presented it to Parks and Recreation Department Director Rich Williams, who made a few remarks. d. National Police Week Council Member Nacy read the proclamation for National Police Week. Mayor Burk presented it to Interim Police Chief Vanessa Grigsby and Valor Award recipient Officer Matthew Wolfe. Chief Grigsby made a few remarks. e. National Public Works Week Council Member Cummings read the proclamation for National Public Works Week. Mayor Burk presented it to Public Works and Capital Projects Department Director Renee LaFollette, who made a few remarks. 2I Page COUNCIL MEETING May 9, 2023 f. Nancy L. Ryan 80`"Birthday and 25th Senior Fitness Celebration MOTION2023-099 On a motion by Mayor Burk, seconded by Vice Mayor Steinberg, the following was proposed: I move to approve the Nancy L. Ryan 80th Birthday and 25th Senior Fitness Celebration Proclamation to be presented at the May 23, 2023, Town Council Meeting. The motion was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote. 7-0 g. Jewish American Heritage Month MOTION2023-100 On a motion by Vice Mayor Steinberg, seconded by Council Member Nacy, the following was proposed: I move to approve the proclamation for Jewish American Heritage Month to be presented at the May 9, 2023, Town Council Meeting. The motion was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nary, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 Vice Mayor Steinberg read the proclamation for Jewish American Heritage Month. Mayor Burk presented it to Rabbi Neil Tow, who made a few remarks. 9. PRESENTATIONS a. None. 10. REGIONAL COMMISSION REPORTS a. None. 11. PETITIONERS The Petitioner's Section opened at 7:21 p.m. There were no petitioners wishing to address Council. The Petitioner's Section closed at 7:22 p.m. 3I Page COUNCIL MEETING May 9, 2023 12. APPROVAL OF THE CONSENT AGENDA MOTION2023-101 On a motion by Vice Mayor Steinberg, seconded by Council Member Cummings, the following consent agenda was proposed: a. Define the Downtown Footprint for Marketing Purposes RESOLUTION2023-072 Geographically Defining Downtown Leesburg for Marketing Purposes b. Replacement of Thickener Sludge Pumps at the Water Pollution Control Facility RESOLUTION2023-073 Approving a Task Order for the Replacement of Two Thickener Sludge Pumps at the Water Pollution Control Facility to WGK Construction in the amount of$214,631 The Consent Agenda was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 13. RESOLUTIONS /ORDINANCES / MOTIONS a. Airport North Apron Paving-Hangars C&D Rehabilitation Project Ms. Karin Franklin and Mr. Scott Coffman presented Council with the scope of the project and funding sources provided by a combination of Town funds and grant funds from the Virginia Department of Aviation to rehabilitate pavement at the Airport that is m poor to serious condition. Council and staff discussed the project. MOTION2023-102 On a motion by Vice Mayor Steinberg, seconded by Council Member Cummings, the following was proposed: RESOLUTION 2023-074 Authorize Grant Execution in the amount of$1,640,000 and Authorize Award of Contract to Eurovia Atlantic Coast, LLC dba Virginia Paving Company in the amount of$1,918,843 for Construction of the Airport North Apron Paving—Hangars C&D Rehabilitation Project The motion was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 4IPage COUNCIL MEETING May 9, 2023 b. Police Station Expansion Project- Construction Administration Change Order No. 8 and c. Police Station Expansion Proiect-Construction Contract Award Ms. Christine Roe presented Council with the proposed construction contract award to Hoar Construction for the Police Station expansion project and the need for a change order to allow Dewberry to do the construction administration. Council and staff discussed the project. MOTION2023-103 On a motion by Council Member Nary, seconded by Council Member Cummings, the following was proposed: RESOLUTION2023.076 Award a Construction Contract in the amount of$17,882,733 to Hoar Construction, LLCfor the Police Station Expansion Project and Authorize the Town Manager to Sign the Contract The motion was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote: 7-0 MOTION2023-104 On a motion by Council Member Nacy, seconded by Council Member Cimino-Johnson, the following was proposed: RESOLUTION 2023-075 Approve Change Order No. 8 to the Dewberry Design Contract for the Police Station Expansion Project for Construction Administration Services in the amount of$500,985 and Authorize the Town Manager to Execute the Change Order The motion was approved by the following vote: Aye: Bagdasarian, Cimino-Johnson, Cummings, Nacy, Vice Mayor Steinberg, Wilt and Mayor Burk Nay: None Vote 7-0 14. PUBLIC HEARINGS a. None. 15. UNFINISHED BUSINESS a. None. 16. NEW BUSINESS a. None. 5 I Page COUNCIL MEETING May 9, 2023 17. COUNCIL DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE MEETINGS Council Member Cimino-Johnson shared his concerns regarding Stanley Martin and the amenities that were promised to the residents of Tuscarora Village. Council Member Cummings disclosed he met with Mr. Kim Hart, Mr. Brian Cullen and Mr. Andy Shuckra regarding a rezoning application in the Oaklawn area. Council Member Bagdasarian disclosed he met with Mr. Kim Hart and Mr. Andy Shuckra regarding a project at Oaldawn and with residents of Potomac Station regarding the Hamblet project. Council Member Nacy disclosed she met with Mr. Kim Hart, Mr. Eric Delong and Mr. Andy Shuckra about the Oaklawn rezoning. 18. MAYOR DISCLOSURES AND COMMENTS / ADDITIONS TO FUTURE MEETINGS Mayor Burk disclosed she attended a Life with Cancer Event hosted by Mr. Taylor Chess with Peterson. Mayor Burk reported the County held a meeting on the future of the Westpark property where the residents heard the County's plans for the project. Mayor Burk attended the Valor awards and congratulated the officers who received the award but also thanked the whole department for what they do for Leesburg. Mayor Burk said VDOT held a meeting on the proposed design for the Battlefield Parkway and Route 7 overpass and that the project should be coming before Council m the next few months. Mayor Burk attended the Visit Loudoun awards and noted that the Town's Parks and Recreation Department won an award for the marketing of the Flower and Garden Show Mayor Burk said she and Vice Mayor Steinberg met with the new Sustainability Manager and were pleased to hear her ideas for Leesburg. Mayor Burk said she and Vice Mayor Steinberg met with a few Leesburg businesses having trouble with a zoning requirement in the Hub Zone that was resolved with the help of Town staff. Mayor Burk accompanied Supervisor Umstattd to recognize Dolce & Ciabatta Bakery and The Restock Store during Small Business Week. Mayor Burk and members of the Tree Commission attended a tree planning event at Catoctin Elementary School. Mayor Burk attended the Leesburg Small Business Awards held at ION and congratulated the businesses who were nominated and won. Mayor Burk thanked the Economic Development staff for coordinating the event. Mayor Burk attended the dedication of the new marker at Union Cemetery denoting the reinterment of the bodies there from the old pauper's field. Mayor Burk thanked those involved in the project. Mayor Burk thanked the Loudoun County Caregivers for their breakfast get-together. She thanked the organization's volunteers for helping people with everything from transportation, to helping them pay their bills, money management, and medical assistance. Mayor Burk noted she had to miss the Latino Festival this year but heard it was fabulous event and regrettably had to miss it. Mayor Burk asked everyone to remember those who have gone before us. I 6I Page COUNCIL MEETING May 9, 2023 19. TOWN MANAGER COMMENTS Mr. Dentler noted the staff at the Thomas Balch Library are now utilizing the log cabin on Loudoun Street vacated by the Economic Development Department to process documents. Staff is inviting members of the public to see those documents during First Friday events. Mr. Dentler reported that the Town's contractor will be performing structural work on the Town garage that will severely impact the number of spaces available beginning the evening of May 14 and continuing into the early part of the following week. He added staff was authorized to take advantage of telecommuting opportunities to reduce the impact on the garage parking demand but that Town Hall would be appropriately staffed and encouraged everyone to plan accordingly 20. CLOSED SESSION a. None. 21. ADJOURNMENT On a motion by Vice Mayor Steinberg,seconded by Council Member Nacy, the meeting was adjourned at 7.47p.m. ,tct _Jr Kelly B k, or Town of Leesburg ATTEST Clerk of Council 2023_tcmm0504 C 7 1 Page May 9,2023—Leesburg Town Council Meeting (Note:This is a transcript prepared by a Town contractor based on the video of the meeting. It may not be entirely accurate. For greater accuracy,we encourage you to review the video of the meeting that is on the Town's Web site—www.leesburgva.gov or refer to the approved Council meeting minutes. Council meeting videos are retained for three calendar years after a meeting per Library of Virginia Records Retention guidelines.) Mayor Kelly Burk: I would like to call today's May 9t, 2023 meeting of the Leesburg Town Council If anybody in the room needs hearing assistance, please see the Clerk Council, we have a guest for our invocation tonight, Reverend Alice King from the Unitarian Universalist Church of Loudoun, and the salute to the flag will be followed by Vice Mayor Steinberg Reverend,very nice to see you tonight Alice King:Thank you for having me Thank you for asking me, Todd Let's just take a moment to breathe together, to be in silence,to let go of anything that does not serve us and the good of the people, to acknowledge the earth that nurtures us and sustains life, and a moment to acknowledge the original inhabitants of this land Let us pray now to that which is known by many names and is yet beyond naming,which some call God May we be of use in service of others May the presence of love be with this Council in their work May they know our appreciation for their service May they have the wisdom to create what is essential for the common good May they keep within their hearts a love for the cause of human welfare and a dedication to enrich the lives of all Guide them En their labor to maintain and strengthen public life as they remain good stewards of the gift of life Blessed be, and amen Mayor Burk:Thank you Vice Mayor? Vice Mayor Neil Steinberg: I pledge allegiance to the flag of the United States of America— Ali:--and to the republic for which it stands, one nation under God, indivisible,with liberty and justice for all Mayor Burk:Thank you Roll call Let the record reflect all members of Council are present I have one set of minutes The work session minutes from April 24th Do I have a motion? Council Member Kari Nacy: So moved Mayor Burk: Moved by Councilwoman Nacy Second? Council Member Ara Bagdasarian: Second Mayor Burk: Seconded by Council Member Bagdasarian All In favor indicate by saying aye Members:Aye Mayor Burk: Opposed?Abstain? Council Member Todd Cimino-Johnson:Abstain Mayor Burk:All right Regular Session minutes of April 25t1, 2023 Have a motion? Council Member Zach Cummings: So moved Mayor Burk: Moved by Mr Cummings Second? Council Member Nacy: Second Mayor Burk: Seconded by Council Member Nacy All in favor indicate by saying aye Page l JMay 9, 2023 Members:Aye Mayor Burk: Opposed?That passes 7-0 I need a motion to adopt the meeting agenda Councilwoman Nacy moved it Is there a second? Council Member Cummings: Second Mayor Burk: Seconded by Council Member Cummings Is there any item that anybody would like amended or deleted?Okay, all in favor say aye Members: Aye Mayor Burk: Opposed?That passes 7-0, okay,we have various proclamations and each of you have one to read. If you could send it down the aisle back to me so I can present it. The first one is the Bike to Work Day Council Member Cimino-Johnson: Proclamation Bike to Work Day Whereas this year, Friday, May 19'h is Bike to Work Day Whereas Bike to Work Day is an event open to riders of all levels from first- time riders to the most experienced cyclists, and, Whereas the event's goal was to bring attention to the numerous cycling benefits for riders and for the environment And,whereas cycling helps with stress reduction, cardiovascular health and weight management and whereas bicycling to work contributes to air pollution reduction and decreases automobile traffic congestion, and,whereas there will be over 100 pitstops located throughout the Washington Metropolitan Area,and,whereas Leesburg residents can join the event at the Ratio Park pitstop by the W&OD Trail Therefore proclaimed that the Mayor and Council of the Town of Leesburg,Virginia recognize May 19th, 2023 is Bike to Work Day and encourage residents to join one of the convoys, bike alone or find a riding partner to participate in this fun event Proclaimed this 9'h of May 2023 Mayor Burk:All right,thank you The next one is National Skilled Nursing Care Week Council Member Patrick Wilt:Whereas National Skilled Nursing Care Week is celebrated every year in May starting on Mother's Day It is a time to honor residents and staff in skilled nursing care centers nationwide, and,whereas we honor and respect elders and citizens of any age.with physical or intellectual disabilities,who reside in skilled nursing facilities in Leesburg and throughout Virginia, and, whereas skilled nursing care centers throughout our area are observing National Skilled Nursing Care Week using the 2023 theme of cultivating kindness, and,whereas we urge everyone to visitor call a loved one, family member or friend residing in a care setting to offer a kind word Therefore proclaimed that the Mayor and Council of the Town of Leesburg in Virginia recognize the week of May 14th through the 200'h 2023 as National Skilled Nursing Care Week, residents are urged to recognize and support the vital services provided by our skilled nurses Proclaimed this 9th day of May 2023 Mayor Burk:Thank you, Kids to Park Day Council Member Bagdasarian:Yes,whereas May 20'h,2023,the 13th Kids to Park Day organized and launched by the National Park Trust every third Saturday in May Whereas Kids to Park Day empowers kids and encourages families to get outdoors and visit local parks, public lands and waters Whereas we should encourage children to lead an active lifestyle to combat issues of childhood obesity, diabetes, hypertension and hypercholesterolemia Whereas the studies show that spending time in nature and playing outdoors increases children's happiness and attention spans while lessening anxiety and whereas Kids to Park Day broadens children's appreciation for nature and outdoors, and whereas Kids to Park Day recognizes the importance of responsible recreation while enjoying the benefits of the outdoors Therefore proclaimed that the Mayor and the Council of the Town Leesburg in Virginia recognize May 20'h, 2023 as Kids to Park Day and encourage all residents to celebrate by taking the children in their lives to one of the Town's parks in our County, State and National parks. Proclaimed this 19'h day of May 2023 Mayor Burk:Thank you and could you gentlemen--thank you The National Police Week Page 2IMay 9, 2023 Council Member Nacy: National Police Week, May 14'h through May 20'h,2023 Whereas in 1962, President Kennedy proclaimed May 151h as National Peace Officers Memorial Day and the week on which that date falls as National Police Week, and whereas members of the Town's law enforcement agency work tirelessly to protect and serve Leesburg residents, enforce the law and keep its neighborhoods,schools, businesses, and families safe, and whereas it is important that all citizens acknowledge and understand their Police Departments duties and responsibilities, and that members of the Leesburg Police Department recognize their duty to serve the people by safeguarding life and property and protecting against violence and disorder, and whereas everyone must reflect on the commitment and bravery of our local State and other public sector police as they ensure our safety and wellbeing through their devotion to maintaining peace and security in our communities Therefore proclaimed that the Mayor and Council of the Town of Leesburg in Virginia recognized May 14'" through the 20'h 2023 as National Police Week and we extend our congratulations to Phillip Braven, Michael DaRin,Justin Dudley, Patrick Kidd, Steven Meyer Council Member Bagdasarian: Kyle Wagner Council Member Nacy: Kyle Wagner, sorry, I lost my place [chuckles] Steven Winkler and Matthew Wolfe who were recognized at the 2023 Valor Awards Ceremony for their outstanding service and courage The Town appreciates the vital services that every Leesburg Police Department Officer performs and their exemplary dedication to our community Proclaimed this 9'"day of May 2023 Mayor Burk:Thank you National Public Works Week Council Member Cummings: Proclamation, national Public Works Week, May 21•t through the 271h, 2023. Whereas the Public Works Service provided in our community is integral to our everyday lives and is essential in protecting and enhancing our human environment, and whereas the support of an informed and understanding citizenry is vital to the efficient operation of Public Works systems and programs, and whereas the 2023 National Public Works Week theme is connecting the world through Public Works,which as the American Public Works Association states, Public Works connects us all through infrastructure and service, enhancing the quality of life for the communities these professionals serve, and whereas the Town of Leesburg Public Works Department performs essential services such as equipment maintenance, construction drawing reviews,transportation, infrastructure upkeep, stormwater management, public buildings, brush and leaf collection, refuse and recycling collection, street maintenance,and snow removal, and whereas these critical facilities and services could not be provided without the dedicated efforts of the Public Works professionals, engineers, managers, and employees Therefore proclaimed that the Mayor and Council of the Town of Leesburg in Virginia hereby recognize May 21"through May 271h,2023 as National Public Works Week, and pay tribute to the public works professionals for their substantial contributions and dedication to everyone's quality of life, any time of day in any type of weather Proclaimed, excuse me, this 91"day of May, 2023 Mayor Burk:Thank you very much Now I need a motion I'll move to the proclamation for Nancy L Ryan's 801h birthday and her 251b senior fitness celebration to be presented on May 23'd, 2023 Town Council meeting Vice Mayor Steinberg: So moved Mayor Burk: Okay Vice Mayor Steinberg: Second Mayor Burk: Second, [chuckles] Okay Vice Mayor Steinberg Second All in favor'+ Members:Aye Mayor Burk: Opposed?That passes 7-0 The next one I need a motion for and this is for Jewish American Heritage Month Vice Mayor Steinberg: So moved You need It read? Page 3IMay 9, 2023 Mayor Burk:Yes, please Vice Mayor Steinberg: Okay I move to approve the proclamation for Jewish American Heritage Month be presented at the May 9t, 2023 Town Council meeting Mayor Burk: Is there a second? Council Member Nacy: Second Mayor Burk: Council Member Nacy All in favor indicate by saying Members:Aye Mayor Burk: Opposed?Would you read it, Mr Steinberg? Vice Mayor Steinberg: Proclamation Jewish American Heritage Month Whereas,Jewish American Heritage Month originated in 1980 with a resolution passed by Congress proclaiming April 21st to the 28th, 1980 as Jewish Heritage Week, and whereas in April of 2006 former President George W Bush proclaimed May as Jewish American Heritage month, and whereas the Town of Leesburg Council recognizes the Jewish American community's rich heritage and the numerous contributions to Leesburg and Loudoun County, and whereas Jewish Americans have served our nation for over 369 years in government, medicine, art, literature, education, and the military among many other fields, and whereas we must all learn about the history, culture, accomplishments, and rich diversity of the Jewish American community, and whereas we welcome Rabbi Neil Tow, excuse me,Tow to accept the proclamation on behalf of the Leesburg Jewish American community Therefore proclaimed this 9th day of May 2023 that the Mayor and Town Council celebrate Jewish American Hentage Month and call on Leesburg residents to stand against anti-Semitism or any type of discrimination against others in our community Mayor Burk:Thank you very much I will bring these down and we will present them Thank you The first one we're going to present is the Bike to Work Day, and Mike Shaffer is accepting this one Matt, sorry Matt, tell us why is it important to bike to work? Because I hear you do it often Matt Shaffer: I think it overall is a great benefit to the community health benefits It keeps people together, keeps people healthy,was really what it's all about Getting on that bike reducing traffic congestion These are the little things that you can make on a personal level that actually can make a big difference in your community Mayor Burk:As I say, you do often ride your bike to work? Matt Shaffer: I bike to work every day that I am m the office From Lincoln to Leesburg Mayor Burk:Well,that's phenomenal How do you get there? Matt Shaffer'MOD Trail Mayor Burk: Oh,there we go, [laughs] All right Well, thank you very much for accepting this proclamation, and thanks for taking the bike as opposed to getting in that car. Matt Shaffer It's an honor and a privilege to accept this Mayor Burk:Thank you Thank you very much Matt Shaffer: Thank you [claps] Page 4IMay 9, 2023 Mayor Burk:The next one is Rich Williams will be accepting for proclamations for Kids to Park Day Rich is our Director of Parks and Rec I bet you have some information about some activities you're planning Rich Williams: Absolutely, Mayor Burk Okay. In recogmbon of Kids in the Park Day,the Town will be conducting a officially called the Ida Lee Park Discovery Walk,which will be held on the weekend of May 19r'through the 215' Wth that,families can go online to the Parks and Recreation website, download a map and take that map out into Ida Lee Park and answer 15 questions about different locations within the park and perform 15 physical activities, and then return that map to the park The first hundred kids that turn those maps in completed will be eligible to receive Kids in the Park Day sunglasses Mayor Burk: Sunglasses? Is this limited to kids? I have some Council Members who may be interested [chuckles] Rich Williams:You can give it a try I think we can make something happen for them Mayor Burk:Well,thank you. I think that's very exciting That scavenger hunt, what are some of the things they'll be looking for? Rich Williams:They'll be simple questions like,there's a plaque on May Hill,what's the animal depicted on that plaque? Really, its to get the kids to move around different areas of the park and take a look Mayor Burk: Okay Sounds like a lot of fun Rich Williams: Thank you very much Mayor Burk:Thank you [claps] Mayor Burk:The next one is the proclamation for National Police Week We have multiple ones here Our Interim Chief is accepting this but you're going to take it for all of the officers and give them out for us Vanessa Grigsby Sure Mayor Burk: Is that right?Oh, good [laughs]Would you like a few words about it?We're very excited Vanessa Grigsby I would,were lucky enough to have Matt Wolfe here with us tonight He was actually one of the Valor Award recipients I'm sure Matt would agree with me when I say that we're very fortunate to be members of the Leesburg Police Department, to have such a supportive Mayor, our Council and Town colleagues, and our phenomenal Leesburg community On behalf of all the Valor Award recipients, thank you Mayor Burk: Thank you Would you like to say anything?Are you sure?You don't want to tell us about your phenomenal award? Matt Wolfe: No Mayor Burk: [laughs]Could we get a picture with you?Thank you very much [applause] Mayor Burk:The next one we have is National Public Works Week, and this is the Director of Public Works Renee LaFollette I always say the last name wrong Say it for me Page 5IMay 9,2023 Renee LaFollette: LaFollette Mayor Burk: LaFollette We've only worked together how many years, [laughs]22 Okay [laughs], sorry You can mess up Burk anytime you want Renee LaFollette: Okay Thanks Actually, yes, okay [laughter] Thank you, Mayor and Council for recognizing our Public Works Department here in Town of Leesburg.We do provide the essential services We're the everything and the kitchen sink because we installed them in the buildings We are doing a Joint Public Works Week Utilities Open House, touch a truck event on May 20th between 9 00 and noon at the Utility Maintenance Building We encourage the public to came out and see what both of our departments do and see some of the equipment that we use to maintain the Town Mayor Burk: They have amazing equipment out there that the kids love and it's really worth the time to come out and see it Thank you very much What's the date again? Renee LaFollette: May 201h, 9 00 AM to noon at the Utility Maintenance Facility. Mayor Burk:Where is that located? Renee LaFollette: On Russell Branch Parkway Mayor Burk: Look for the mural Renee LaFollette:Yes Mayor Burk: Okay [laughs] Renee LaFollette:Well, not the mural Two buildings down the mural Mayor Burk: Oh, okay All nght [laughter] In that area Renee LaFollette:Yes, thank you Mayor Burt Thank you [applause] Our next proclamation is for Jewish American Heritage Month This is Rabbi Tow Es going to be accepting this today Neil Tow:Thank you Mayor Burk:Well,thank you This is really a very important issue for us and we're very honored and delighted to be able to give this to you today I wondered if you would say a few words and what it means to the community Neil Tow:Yes Thank you so much Thank you, everyone Thank you for being here We're very grateful to Delegate a former Speaker of the Virginia Legislature, Eileen Filler-Corn for forwarding legislation to officially make May Jewish American Heritage Month in the State of Virginia Jewish presence in Virginia goes back to at least the end of the 16th century I would specifically like to mention one of the early pioneer families of Leesburg, Jewish families of Leesburg, Joseph and Page 6IMay 9, 2023 Fannie Rafio who came here in the early 1900s We honor them even as we honor the growing and diverse Jewish community in Leesburg and beyond in the Commonwealth Thank you so much for supporting this Mayor Burk: Thank you Thank you for choosing Leesburg We appreciate it [laughs]All right Thank you [applause] All right Our next form of action is our presentations Anybody have any regional reports?All right Petitioners Our petitioner section One of the first orders of business is to hear from the public All members of the public are welcome to address the Council on any item, matter or issue Please by yourself and if comfortable doing so, give your address for the taped record Any public speaker will be requested to state their name and spell it for the purpose of closed captioning you observe a three-minute time limit The green light in front of you will turn yellow when you have one minute remaining and your time has expired And we have Halley Celeste Castello here to speak Is Halley here? Eileen Boeing: She signed up online Mayor Burk: Is there anybody in the audience that would like to speak that didn't sign up? [laughter] Seeing that there's nobody, I will close the petitioner's section We have two items on the Consent Agenda A is Define the Downtown Footprint for the Marketing Purposes B is Replacement of the Thickener Sludge Pumps at the Water Pollution Control Facility May I have a motion? Vice Mayor Steinberg: So moved Mayor Burk: Second? Council Member Cummings: Second Mayor Burk: Item that anybody wishes [unintelligible] in favor indicate by saying aye Members:Aye. Mayor Burk: Opposed?That passes 7-0 Our first resolution is for the Airport North Apron Paving- Hangars C&D Rehabilitation Project [unintelligible] Karin Franklin: That would be me Mayor Burk: Okay Karin Franklin: Uh oh Eileen, I forget Do I push this?Okay Sorry about that It's been a little bit I'm Kann Franklin I'm one of the Senior Engineers in the Public Works Capital Projects Department I'm just going to tell you a little bit about the Airport North Apron Paving- Hangars C & D Construction Contract In the latest 2022 Virginia Department of Aviation Pavement Report, it was identified that the pavement in this area was poor to senous condition, needed to be paved immediately It's 20 plus years old and itjust really needs to be paved One of the things that this project started out as Apron C and D and got expanded to A through D when we got this report results We're going to use Full Depth Reclamation using this machine It recycles the old asphalt and base to create a new cement base It's faster We don't have to haul a lot of material offsite It's lower cost than the full replacement, and its a longer life than an overlay project We did get three bids Virginia Paving was our low bidder at 1 9 and change We do plan on starting the construction as soon as we can, probably in July, and finishing in the fall This project is funded with Department of Aviation funding at 80%with the Town putting in 20% Just a quick budget Page 7IMay 9,2023 overview,we do have 2 5 million budgeted for construction. Between the inspection services and the bid itself,we believe we have about 490K available for contingency if needed, and we don't plan on having any expenditures until FY24 Your motions are two-part What I wanted to note on these motions is that the first item we're authorizing the Town Manager to execute the grant agreement once we receive it It's going to the Board for the Department of Aviation at the end of this month, around the 25'^, and we'll get the award a couple of days later and we want to be able to go ahead and get it executed immediately so that we can then award the construction contract Both of these items we're waiting on the grant, but as soon as we get the grant, then we can move forward immediately into the construction That's it Mayor Burk:Thank you I appreciate it I do have one question What is the amount that the Town will be paying? Karin Franklin: I would have to do the math on that I think the grant is 1 6 million from DOAV for the construction That would leave us with the remaining, what is it?About 400-- Scott Coffman 400 and something Karin Franklin:400 and something thousand Mayor Burk:We okay,to cost the Town about 400,000? Scott Coffman Yes, that's correct I can send you the exact number, but its just over 400,000, or 20%of the construction contract Mayor Burk: Questions? Council Member Cummings: One quick question on the project I know with the Airport Commission there was some conversation about issues with hangers and airplanes and getting in and out Has there been any more resolution to that?Are we still looking at being pretty shut down for a couple of months? Scott Coffman That's a great question, Mr Cummings The reason we're coming to you in advance of getting the grant is so that we're ready to start the ground running in July when the new fiscal year starts That will give us a chance to move some of these aircraft that'll be impacted by the paving and the construction over to the new facility before it fully opens and reduce the impact on the users at the Airport If we waited, then we'd be missing out on opening up the new facility and rental revenues from that Council Member Wilt: I just wanted to understand Karin Franklin: Okay Council Member Wilt: CIP 2.68 [inaudible] Karin Franklin: Right Council Member Wilt: I understand that's represented The project Town's money will be 400,000 [inaudible] number representing the total [inaudible]that money [inaudible] doing any better? Okay Do you want me to repeat that? I'm not sure Karin Franklin: Would you please? Council Member Wilt: Okay The 2 68 million is what's represented as the CIP budget I just want to reconcile, we're saying the Town will be paying 400,000 of this 1 6 million from a state grant, so what's the 2 68 million representing? Page 81May 9, 2023 Karin Franklin: Sorry,2 6 is the total cost of the project 80% is going to be covered by the grant 20% is going to be covered by the Town When we were doing the math,we were doing the math on the construction portion, but we're also receiving grant funds for the design and engineering Council Member Wilt: Okay In paving's bid is 1 92 million The project cost is 2 7 million Karin Franklin: We have money in the budget right now for contingency that we mayor may not need The cost of the project is between 2 2 and 2 6, depending on how much contingency we wind up spending Council Member Wilt: Okay, that's what I wanted to get clear State funding will be 80% of what number? 1 9 or 2 7? Karin Franklin: If we need to use some contingency,we have the ability to go back to DOAV and get money for that change order potentially Council Member Wilt: It's more we'll be spending if we use the full contingency, the 2 7, the Town's cost will actually be 540,000, not 400,000, right? Karin Franklin: Correct Council Member Wilt: Okay Karin Franklin: Or whatever the math comes out to We'd have to look at the budget, but-- Council Member Wilt: Okay That representation,that math makes more sense to me Karin Franklin: Okay Sure Council Member Wilt: Thank you Mayor Burk: Mr Bagdasanan?Are you? Right Vice Mayor Steinberg: I'll make a motion Madam Mayor I move to approve the proposed resolution to one, Authorize the Town Manager to Execute a Grant Agreement with the Virginia Department of Aviation, DOAV The amount of$1,640,000 for Grant Eligible Construction and Engineering Costs, and two,Award the Construction Contract for the Airport North Apron Paving- Hangars C &D Rehabilitation Project to Eurovia Atlantic Coast LLC doing business as Virginia Paving Company in the amount of$1,918,843 after Virginia Department of Aviation Grant Agreement Execution Council Member Cummings: Second Mayor Burk: Seconded by Council Member Cummings All in favor, indicate by saying aye Members:Aye Mayor Burk: Opposed?The hangars look great [laughs]Thank you Right The Police Expansion Project Christine Roe: Good Thank you Good evening, Madam Mayor and Members of the Council. I'm Christine Roe I'm a Senior Engineer with Capital Projects and Public Works, and I'll be presenting the Leesburg Police Station Expansion Project to you tonight These are just a couple of views, renderings of the new Police Station and a general plan markup showing you what we are planning We're planning an expansion of the main building and an expansion of the parking lot The expansion building is around 14,500 square feet for the addition the existing building is currently around 21,000 square feet The addition to the main building will have the ability to be expanded in the future with an approximately 9,000 square foot second story expansion that would be built on top of the existing edition--or the existing at the time edition Page 9IMay 9, 2023 We are also proposing to fix the HVAC in the support building, add 50 additional parking spaces Our construction schedule is to start in late fall of this year That will be dependent on when the contractor can procure materials That date may be a little bit flexible depending on that Once construction starts, it will take approximately two years to complete Construction would likely complete slightly before that, and then we would close out within that two-year period Bidding selection, we started a request for qualifications process early this year During that process,we had 15 contractors submit qualification packages Of those, we qualified 10 of those contractors We went out to bid in February Only those 10 pre-qualified contractors could bid on the project Of those, we received five bids, and out of those five bids, Hoar Construction came in as the lowest responsible bidder.The amount for that was$17,882,733 Hoar Construction is a national construction contractor that has been operating in the Mid-Atlantic since 2014 They've also recently constructed the Vienna Police Headquarters, which was done by our architect on the project, Dewberry That building is a multi-story budding It's a new build It's quite large They demolished the existing building and redeveloped on the existing site That project was completed very recently and it was on schedule, on budget This is a general project and budget overview This shows how that construction bid from Hoar fits into our overall budget for the project With the$17,882,733,we're in good shape and we're within budget for the project We have a couple of estimated figures still Wth this bid, we're still able to fit in contingency so that we expect to be within budget The first item for proposed legislation is the construction contract award,which is the approval of the Hoar Construction contract Then the second part of legislation is the approval of the change order to allow Dewberry to do the construction administration for the project This is dependent on the approval of the construction contract award Any questions? Mayor Burt Thank you Does anybody have any question on [unintelligible]' Vice Mayor Steinberg: Kind of have one question, actually Ten contractors are pre-qualified, but only five chose to submit bids Why is that' Is it because the 10 who qualified didn't IICUCJaaiily have all of the specs on the project before they were going to bid, or what causes bidders to drop out' Christine Roe:They had that information.A few of the bidders decided to drop out just because their construction schedules wouldn't allow for it, or they didn't have the time to put together the bids, or didn't think they would be able to be competitive in the environment Vice Mayor Steinberg:Thanks Mayor Burk: [unintelligible] Council Member Nacy: Maybe it'll make me not sneeze The first one I move to approve the proposed resolution to Award a Construction Contract in the amount of$17,882,733 to Hoar Construction LLC for the Police Station Expansion Project and Authorize the Town Manager to sign the contract Mayor Burk:All in favor? Vice Mayor Steinberg: Second first Mayor Burt I'm sorry See,you did such a good job that I was going to give you the whole credit Councilwoman Nacy Mayor Burk: Cummings?All in favor, indicate by saying aye Members:Aye Mayor Burk: Opposed?7-0 The motion for the Construction Administrative Change order [unintelligible]. Page 10IMay 9, 2023 Council Member Nacy: Part two I move to approve the proposed resolution to Approve Change Order Number Eight to the Dewberry Design Contract for the Police Station Expansion Project in the amount of$500,985 for Construction Administration Services and Authorize the Town Manager to execute this change order pending award of the construction contract Mayor Burk: [unintelligible]All in favor[unintelligible]aye Members: Aye Mayor Burk: Opposed? [unintelligible]zero We have no public hearing, [unintelligible]Council meetings, and agenda topics Council Member Cimino-Johnson, do you want to start? Council Member Cimino-Johnson: Thank you, Madam Mayor 1 do not have future meeting items I do not have disclosures, but I do have some comments I'm speaking out about a topic that is important to Leesburg, but most importantly,the residents of Tuscarora village The issue of honesty and transparency in the building industry is appalling Specifically, I want to address the situation with Stanley Martin and their lack of honesty regarding building amenities at Tuscarora Village For over three years now, the residents of Tuscarora Village have been waiting patiently for the promised amenities to be built However,we have recently been told that we will have to wait five more years This is simply unacceptable People have invested their hard-earned money into these properties with the expectation of enjoying the amenities that were promised them The residents are also paying HOA fees that include paying for amenities that we do not receive.The fact that Stanley Martin has not been honest about their timeline for these amenities is troubling It is unfair to keep people waiting for so long only to find out that they have to wait even longer It is not ethical to give false hope and promise to people who have trusted, invested in a community Honesty and transparency are essential in any business, but especially in the building industry People rely on builders to provide them with quality homes and amenities When they don't live up to their promises, it creates a feeling of betrayal and disappointment It is time for Stanley Martin to take responsibility for their actions and be honest with their clients Start building amenities today at Tuscarora Village and stop with the lies and excuses The Town of Leesburg is not stopping you from building these We need to hold Stanley Martin accountable for their lack of honesty and transparency We cannot continue to let them get away with promising one thing and delivering nothing People deserve to know the truth and they deserve to receive what was promised to them. I will continue to speak out on this issue from the dais until Stanley Martin builds the promised amenities Thank you Mayor Burk: [unintelligible] Council Member Cummings: No comments Just a quick disclosure on May 2^d, I had a meeting with Kim Hart, Brian Cullen, and Andy Shuckra on a rezoning application in the Oaklawn area Mayor Burk: [unintelligible] Council Member Bagdasarian:A couple of disclosures I also met with the folks at Oaklawn regarding the project I also met with residents at Potomac Station regarding the Hamblet project, so Council Member Nacy: I just have one disclosure as well I met with Kim Hart, Eric Delong, and Andy Shuckra, about the Oaklawn rezoning app on May 5th Mayor Burk: I just have a couple of things On May 26ih,the County held a meeting on the future of the Westpark property in Leesburg The residents heard that the County will be soon will be hiring a design team for the park This will be a passive park that will not have athletic fields It will have passive trails and paths within it In the summer,the County Parks and Rec Department will share the proposed design to the public and take comments from the public Page 11 IMay 9, 2023 As soon as I know the date, I will post it on social media as I'm positive the County will also May 27n, I want to congratulate our brave officers who received their Valor Awards While it was a truly wonderful to learn of the courageous and lifesaving actions our officers were recognized for, and it was very well deserved, I have no doubt that the Leesburg Police work with the community to help residents every day to be safe and secure here in Leesburg Thanks to all the employees of the department that make Leesburg such a safe place to call home Also, on that day, VDOT held a meeting on the proposed design for Battlefield and Route 7 overpass Many people were there and the design involved two roundabouts, a bike path, and ped path It'll be coming before Council in the next few months Generally, the public was in favor of it, but there were a few that didn't feel there was a need for it at all On the 28,h, Visit Loudoun held their award ceremony It was a high-energy event Our Parks and Rec Department won one of the awards for the marketing of the Flower and Garden Show On May la, Mr Steinberg and I met with our new Sustainability Manager It was great to hear her views on sustainability and what it's going to mean to Leesburg This is very exciting to have heron board On the 1a, Vice Mayor Steinberg and I met with the Leesburg businesses that was having trouble with a zoning requirement in the Hub zone Mr David and Mr Watkins were able to assist the business and resolve their issue It's always wonderful when you learn of a problem and the staff can work to find a solution I appreciate both Mr David and Mr Watkin's efforts I accompanied Supervisor Umstattd on May 2n0 to recognize two small businesses during small business week that are doing very well Dolce&Ciabatta Bakery started on Catoctin Circle, and it has expanded to Fort Evans Wonderful locations, excellent product It's a great bakery and it's wonderful to see them expanding and growing The Restock Store, it was great to see them You probably have remembered that they were robbed two weeks in a row It took a lot for them to reopen again They were very discouraged, but they were so restored and supported by the community that they felt they had no choice but to come back and they're very glad they did On-May 3rd, I Joined the members of the Tree Commission, Phil Marshall and John [unintelligible]at Catoctin Elementary School to plant a tree If you've ever seen Phil Marshall talk to kids, what a thrill it is He is Just unbelievable The 4t^graders Joined us and Mr Marshall entertained and educated the students about trees and how to plant them On the 3rd,the Leesburg Small Business Awards were held at ION I want to congratulate every business that was nominated and won, and I want to thank the Economic Development staff for such a good Job It was really a very, a wonderful event May 41^, the Town dedicated the Pauper's Field We reinterred bones that were buried in the poor people cemetery years and years ago It was a lovely memorial Too many individuals deserve to be recognized for their efforts Most certainly the people that are buried there deserve to be recognized and to be remembered I thank all the people in the Town, the Balch Library people that really organized this and pushed It took them five years but we got a beautiful memorial over on Union Cemetery I want to thank the Loudoun County Caregivers for their breakfast get-together This was an amazing organization that helps people with everything from transportation to helping them pay their bills and to money management,to medical assistance They are an amazingly dedicated group of people and I want to thank the staff and all the volunteers May 6'h I attended, and this is my disclosure, Life with Cancer event with Taylor Chess from Peterson This was a wonderful event that raises thousands and thousands of dollars to help cancer patients and their families I did miss the Latino Festival this year, but I heard that it was fabulous and I do send my regrets that I was not able to make it I ask all of us to remember that those who have gone before us Kaj Dentler: Two quick comments First, I'd like to recognize the Balch Library and Library staff if you had the chance on First Friday,the Balch Library has begun to use the log cabin since Economic Development has vacated that site We've begun to repurpose the use of the log cabin by allowing the Balch Library to use it for processing of their documents Then on First Fridays, they are beginning to open the log cabin up and allow the public to see some of the documents and try to increase their profile within the community Page 12IMay 9, 2023 We had very successful launch on First Friday 25 to 30 people actually went in and looked at the documents, so we're very hopeful Lastly our Town garage late Sunday night this week through early next week,the competition for parking spaces will be fierce It will be first come, first serve Our contractor has to go to work on the beam that goes to the ramp that rises from Loudoun Street up to the second level So that level will not be accessible The basement and the two street levels will be available, but our parking will be extremely limited We will reduce our staffing here in Town Hall Anyone who's able to work remote but still have a very skeleton shift here,we will do that to reduce the workload and they will be open and first come,first serve Please plan accordingly If you're coming into Town garage during the early part of next week Mayor Burk: Is there a motion to adjourn? Vice Mayor Steinberg: So moved Council Member Nacy: Second Members:Aye Mayor Burk: Done Page 13IMay 9, 2023