HomeMy Public PortalAbout20140625 - Minutes - Board of Directors (BOD)
June 25, 2014
Board Meeting 14-15
*Approved by the Board of Directors on July 9, 2014
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Administrative Office
330 Distel Circle
Los Altos, CA 94022
June 25, 2014
APPROVED MINUTES*
SPECIAL MEETING
I. CALL TO ORDER
President Harris called the Special Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 6:00 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Curt Riffle, and
Pete Siemens
Members Absent: Yoriko Kishimoto
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Kevin Woodhouse, and Real Property
Manager Mike Williams.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(GOVERNMENT CODE SECTION 54956.9(d)(1))
Name of Case: Midpeninsula Regional Open Space District v. County of Santa Clara, et
al. (Lehigh Quarry CEQA Matter)
Santa Clara County Superior Court Case No. 1-12-CV-236881
California Sixth District Court of Appeals Case No. H040839
The Board of Directors convened into Closed Session at 6:00 p.m. in the Long Ridge Conference
Room.
IV. ADJOURNMENT
President Harris adjourned the Special Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:00 p.m.
Meeting 14-15 Page 2
REGULAR MEETING
I. CALL TO ORDER
President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 7:05 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Curt Riffle, and
Pete Siemens
Members Absent: Yoriko Kishimoto
Staff Present: General Manager Steve Abbors, General Counsel Sheryl Schaffner,
Assistant General Manager Ana Ruiz, Assistant General Manager Kevin
Woodhouse, Public Affairs Manager Shelly Lewis, Website Administrator
Cydney Bieber, Administrative Services Manager Kate Drayson, Senior
Management Analyst Lynn Tottori, Natural Resources Manager Kirk
Lenington, Real Property Manager Mike Williams, Co-Acting Planning
Manager Tina Hugg, Co-Acting Planning Manager Meredith Manning,
Planning Manager Jane Mark, Human Resources Supervisor Candice
Basnight, and Management Analyst Gordon Baillie
III. REPORT OUT OF CLOSED SESSION (IF NECESSARY) (The Board shall publicly
state any reportable action taken in closed session pursuant to Government Code Section
54957.1)
President Harris noted that there were no actions to report out of closed session.
IV. ORAL COMMUNICATIONS
No speakers present.
V. ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Siemens seconded the motion to adopt the agenda.
VOTE: 6-0-0 (Director Kishimoto absent)
VI. SPECIAL ORDER OF THE DAY
Assistant General Manager Ana Ruiz introduced Jane Mark the new Manager of the Planning
Department.
Ms. Mark provided comments related to her previous work with open space and dedication to
promoting partnerships with other agencies.
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Director Riffle thanked former Co-Acting Planning Managers Tina Hugg and Meredith Manning
for their service.
Volunteer Program Manager Paul McKowan thanked District staff and Director Riffle for their
assistance in training the Volunteer Trail Patrol members and introduced four new Volunteer
Trail Patrol members:
• Louise Wholey
• Gregory Verrilli
• Huey Shin
• Lee Courtney
Media Communications Supervisor Amanda Kim introduced Website Administrator Cydney
Bieber who provided a presentation regarding the District’s use of social media platforms to
increase public awareness of the District. Ms. Bieber summarized how the District is currently
using various social media platforms, including Facebook, Twitter, and Instagram, to promote
the District and its preserves.
VII. CONSENT CALENDAR
1. Approve Minutes of the Special and Regular Board Meetings of June 11, 2014.
2. Approve the Claims Report
Public hearing opened at 7:12 p.m.
No speakers present.
Public hearing closed at 7:12 p.m.
Motion: Director Hanko moved, and Director Riffle seconded the motion to approve the
Consent Calendar.
VOTE: 6-0-0 (Director Kishimoto absent)
VIII. BOARD BUSINESS
3. Presentation of Measure AA Exit Poll Results (Voter Response Poll) (R-14-90)
General Manager Steve Abbors introduced Dr. George Manross of the Strategic Research
Institute who provided a presentation summarizing an exit poll conducted on June 3rd and 4th
following the June 3, 2014 election. The exit poll sought to measure awareness of the District
and voters’ perception of Measure AA. Dr. Manross described the results of the exit poll and
how they compared to the election results, including breakdowns of the voting by various
demographics. Finally, Dr. Manross made suggestions for the District going forward to continue
to reach more members of the public.
Public hearing opened at 8:13 p.m.
No speakers present.
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Public hearing closed at 8:14 p.m.
No Board action required.
4. Year-End Review of the Fiscal Year 2013-14 District Budget and Expenditure (R-
14-85)
General Manager Steve Abbors introduced Senior Management Analyst Lynn Tottori who
provided the staff report summarizing the District’s budgeted and actual expenditures for Fiscal
Year 2013-14. Ms. Tottori summarized streamlining processes that were implemented during
FY2013-14.
Board members asked several questions regarding Rancho San Antonio and the District’s
agreement with Santa Clara County related to the property.
Public hearing opened at 8:46 p.m.
No speakers present.
Public hearing closed at 8:46 p.m.
Motion: Director Riffle moved, and Director Cyr seconded the motion to accept the Year-End
Review of the Fiscal Year 2013-14 Budget and Expenditures.
VOTE: 6-0-0 (Director Kishimoto absent)
IX. COMMITTEE REPORTS
No committee reports provided.
X. STAFF REPORTS
Mr. Abbors provided comments on a variety of projects currently underway which are related to
the implementation of Measure AA, including the Organizational Study, Vision Plan
Implementation, creation of the Oversight Committee, and transformation of the District’s
financial model. The end result should be more of a steady-state for the organization, but the
Board and District staff should expect another year of change to achieve that goal.
Director Hanko noted the importance of the Oversight Committee and the role the Citizen’s
Advisory Committee.
XI. DIRECTOR REPORTS
The Board submitted their compensatory forms to the District Clerk.
Director Siemens reported that he has visited a variety of local and national parks recently.
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Director Riffle reported that he met with Supervisor Horsley and discussed opportunities to work
together and will be addressing the docent class.
Director Cyr reported his attendance at the Mt. Umunhum staff event and very much enjoyed
hiking the new trail and attended the Bay Area Ridge Trail event.
Director Hassett also attended the staff event at Mt. Umunhum and was able to hike the new trail
and commented on the impressive nature of the trail. Director Hassett also attended the Bay Area
Ridge Trail event and discussed the high quality of trail work done by field staff.
XII. ADJOURNMENT
President Harris adjourned the regular meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 9:06 p.m.
________________________________
Jennifer Woodworth, CMC
District Clerk