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06-204
Dale \)1 Adnplion July 6, 2006
No
APPROVING APPLICATION TO THE COMMISSIONER OF
TRANSPORTATION FOR AID UNDER THE NEW JERSEY
TRANSPORTATION TRUST FUND AUTHORITY ACT
WHEREAS, the Borough of Carteret ("Borough") desires to apply to
the Commissioner of Transportation for aid under the New Jersey
Transportation Trust Fund Authority Act for the road improvements set
forth in the attached application to the New Jersey Department of
Transportation ("NIDOT"); and
\VHEREAS, pursuant to said application, the Borough is seeking
funding from the NIDOT Local Aid ProgramlFY2006 for the
rehabilitation of Carteret Avenue from Emerson Street to Jackson
Avenue in the amount of$526,350.00; and
\VHEREAS, the Borough is desirous of the NJDOT to approve the
aforementioned application.
NO''', THEREFORE, BE IT RESOLVED by the Mayor and Council
of tile Borough ofCarteret, County of Middlesex, State of New Jersey as
follows:
1. That the attached Resolution, Application and Agreement for
aid under the New Jersey Transportation Trust Fund
Authority Act are hereby approved.
2. That the Mayor and Borough Clerk are hereby authorized to
execute and to attest to the Resolution, Application and
Agreement in triplicate.
3. That the Borough Engineer is hereby authorized to submit the
completed application package to the NJDOT for
consideration.
Adopted this 6'" day of July, 2006
and certified as a true copy of the
original on Ju1y i'\ 2006.
KATHLEEN M. BARNEY, RMC/CMC
Municipal Clerk
.--...--
COUNCILMAN YES NO NY A.n. COUNCILMAN YES NO ,'\IV A.n.
0
HELLINO X NAPLES X
DIAZ X RIDS X ---
KRUM X X -
- SITARZ
.
X . Indk.ale Vote AB· Absent NV· NOI Voting XOR . IndkUlo,)~ VUle In ()v.:rnlk V.:1t1
-
Adopted a1 a mcering of the Municipal Council ~:~~
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RECORD OF COUNCIL VOTE
Fmm SA-96(04/06)
2006
New Jersey Department of Transportation
Resolution, Application, and Agreement for
State Aid to Counties and Municipalities
Name of Sponsor: Borou!!h of Carteret
Mailing Address: 61 Cooke Avenue
Carteret. NJ 07008
E-mail Address
Federal Tax Identification Number 22-6001707
(Must be inserted by Sponsor)
Program (only check one):
County Aid
~ Municipal Aid
Centers of Place
Other (SpecifY)
Discretionary Aid
Bikeway
Safe Streets to Schools
Bridge Bond Act
Sponsor Priority No. One (Prioritized by Program)
Total Center Line Municipal Road Mileage
BE IT RESOLVED, that application is hereby made to the Commissioner of Transportation for an allotment of aid for the improvement of:
Carteret Avenue Rehabilitation
(Project Name)
From: Emerson Street
T . Jackson Avenue
in the Municipality of Borou!!h of Carteret County of Middlesex
State of New Jersey for a distance of 0.68 miles or such portion thereof as may be approved by the Commissioner of Transportation. The
total cost estimate for this improvement is $526.350.00. The Sponsor requests $526.350.00 in State funds and anticipates contributing
desi!!n costs, AND BE IT RESOLVED that any aid received as a result of this application will only be used for eligible costs for the project.
Type of Improvement (Check only major type of work)
--1L- Resurfacing
_ Roadway Reconstruction
Surface Treatment
_ Traffic Signal Installation
_ Intersection Improvement
_ Bikeway
_ Culvert (Less than 20 foot span)
_ Bridge (20 foot span or greater)
_ Safety Improvement
Safe Streets to Schools
_ Other (Describe Below)
ScoDe of Work (Provide a detailed written description of the project - use additional sheets if necessary)
See Attached Narrative
[SUBMIT 3 ORIGINALS OF THIS FORM ALONG WITH 3 LOCATION MAPS AND FOR CENTERS OF PLACE SUBMIT 6 ORIGINALS OF
THIS FORM ALONG WITH 6 LOCATION MAPS TO THE DIVISION OF LOCAL AID AND ECONOMIC DEVELOPMENT]
Total Estimated Cost of Improvement
(Attach a deIailed cost estimate)
Construction Cost (From attached estimate)
Design Engineering (List only if eligible for Urban Aid or as a Depressed Rural Center)
Right-af-Way (List only if eligible for Urban Aid or as a Depressed Rural Center)
Construction Inspection and Material Testing if requesting (15% of the final allowable construction cost maximum)
$478.500.00
$0.00
$0.00
$47.850.00
Total Estimated Cost
$526.350.00
Proiect Information
Is utility work planned within the project limits over the next five (5) years? - Yes No K
Is the purchase ofright-of-way required before the start of project construction? - Yes _ No X
Does the project intersect a State Highway? - Yes _ No K If yes, which highway? _
If Yes, is the intersection signalized? - Yes _ No
Is there a railroad crossing within the project limits? - Yes _ No X
Is there a railroad crossing 100 feet outside of the project limits? - Yes _ No K
Will the construction impact traffic across a railroad crossing outside the project limits? ~ Yes No X
ADDITIONAL FORMS OR DOCUMENTS REQUIRED - A TT ACH ONLY THOSE FORMS APPLICABLE TO THE PROJECT
Traffic Signal and/or Channelization - Attach a copy of the "Authorization to Design or Install"
Roadway Project - Attach a copy of "Appendix RD"
Bridge Project ~ Attach a copy of "Appendix BR" and Appendix RD"
Bikeway Project - Attach a copy of "Appendix BW"
Streets to Schools Project - Attach a copy of "Appendix SS"
Location map - 8 1," x II" only, showing project limits (all information must be clear and legible with street names labeled)
NOTE For projects located within right-of-way or on property owned by other jurisdictions, proof of permission to construct this
project must be attached to this form or the project will not be considered for possible funding.
AND BE IT FURTHER RESOLVED that if this application is approved and accepted by the New Jersey Department of Transportation ("the
Department"), the Sponsor agrees that:
a. It shall arrange for financing of the total cost of the project provided for in this Agreement.
b. It recognizes and agrees that continuation of funding under this Agreement is expressly dependent upon the availability to the Department
of funds appropriated by the State Legislature ITom State revenues or such other funding sources as may be applicable. The Department
shall not be held liable for any breach of this Agreement because of the absence of available appropriation.
c. In the event that the Department approves funds in an amount less than requested, the Sponsor, at its option, I) may either rescind this
Agreement or 2) continue with the project and assume the entire difference between the total cost of the project and the allotment of State
funds or 3) reevaluate the project limits or scope and submit a letter of justification to the Department for approval. In the event the
Sponsor rescinds the Agreement, the allotted funds shall revert to the source of the funding.
d. The Sponsor must notify the Department of its rescission of this Agreement within thirty (30) days of the expiration of the agreement or
subsequent extensions. Not meeting this requirement will result in future grants being provided on a reimbursement basis until such time
as the municipality demonstrates satisfactory performance in awarding construction contracts. This does not apply to the County Aid
Program.
e. Any purported transfer or assignment of the written obligations of the Sponsor contained herein without prior approval of the Department
shall be void.
f. New Jersey Office of Management and Budget, Circular Letter 05-12, Grant Agreements - Agency Contracts and any supplemental
ompliance statements by the Department, must be complied with by the Sponsor.
g:- The work to be performed by the Sponsor under this Agreement shall include but not be limited to the following:
I. Preparation of contract drawings and supplementary specifications.
2. The acquisition of all necessary right-of-way, easements, slope rights and penn its.
3. Construction of the above referenced improvement.
4. Monitoring and supervising compliance with all provisions of this Agreement.
h. It shall defend, indemnifY, protect and save harmless the State and its officers, agents, servants, and employees ÍÌom and against any and
all suits, claims, demands or damages of whatsoever kind and nature arising out of, or claimed to arise out of, any act, error or omission of
1e Sponsor, its consultants, contractors, agents, servants and employees in the perfonnance of the work of the project including, but not
-âmited to, expenditures for and costs of investigations, hiring of expert witnesses, court cost, counsel fees, settlements, and judgments.
i. It shall engage a Professional Engineer, registered in the State of New Jersey, for design services on the project. In its agreement for
professional services, the Sponsor shall require the provision of professional liability insurance or errors and omissions insurance sufficient
to protect against liabilities arising out of the professional obligations performed pursuant to the agreements.
J. In its agreements for professional and non-professional services, the Sponsor shall require the provisions of public liability insurance and
every such policy shall include the Sponsor and State as additional named insureds.
k. All design work shall confonn to the applicable American Association of State Highway and Transportation Officials (AASHTO) design
criteria and the Department's Bicycle Compatible Roadways and Bikeways Planning and Design Guidelines. The design of traffic barriers
and drainage systems shall confonn to the Department's Roadway Design Manual. No deviation shall be allowed without the knowledge
of the Department. If there is deviation ÍÌom those standards, the Sponsor shall accept any and all responsibility for any injury or damage
by such deviation to any person or property and shall indemnifY the State as outlined in this Agreement. All design shall also confonn to
the current "Manual on Uniform Traffic Control Devices" published by Federal Highway Administration. Design Exception reports will
be prepared for all controlling substandard design elements in accordance with the Department's Design Exception Manual. Design
Exception reports shall be certified by a New Jersey licensed professional engineer.
I. It shall provide maps, reports, detailed plans, supplementary specification and contract documents required by the Department.
m. All workmanship and materials shall confonn to current "New Jersey Department of Transportation Standard Specifications for Road and
Bridge Construction" as amended for State Aid.
n. It is the responsible authority, without recourse to the State, regarding the settlement and satisfaction of all contractual and administrative
issues arising out of the procurement entered in support of this funding.
o. Prior to advertising for bids, the Sponsor shall notifY the Department if it intends to substantially change the scope of the project proposed
in the Resolution, Application, and Agreement. No substantial change shall be included in the project unless it has been approved by the
Department.
p. Any changes in work after the award of contract shall be documented with a Department approved change order.
q. Fifteen (15) calendar days prior to advertisement, the Sponsor shall submit the following to the Division of Local Aid and Economic
Development:
1. One (1) copy of the contract plans, specifications, engineer's estimate, and engineer's design certification.
2. Other documents as required.
r. It shall advertise and award the contract in accordance with the provisions of the Local Public Contracts Law, N.J.S.A. 40 A: 11-1 et. seg.
s. It shall comply with all applicable Federal, State and Local laws, rules, ordinances and regulations.
t. Within thirty (30) calendar days of construction bids, unless the Department grants an extension of this time, the Spousor shall submit the
following to the Division of Local Aid and Economic Development.
I. Two (2) copies of the summary of construction bids.
2. A resolution awarding the contract to the lowest responsible bidder submitting a responsive bid, subject to the approval of the
Department.
u. For municipal grants, the municipality shall award a construction contract for the grant project within eighteen (18) months of approval of
this Resolution, Application, and Agreement by the Department. The Department in its sole discretion may provide one six (6) month
extension after receiving an adopted resolution and justification from the Sponsor at least thirty (30) days prior to the expiration of the
grant agreement. The Department in its sole discretion may provide a second six (6) month extension under extraordinary circumstances
as defined by NJAC 16:20B1.3 after receiving an adopted resolution and justification ÍÌom the Sponsor at least thirty (30) days prior to
the expiration of the fIrst six month extension. The Department may cancel the grant agreement if the Sponsor does not award the
construction contract by the specified time or if an extension is not requested at least thirty (30) days prior to the expiration of the grant
agreement or subsequent extensions; or if an extension of time is not granted.
v. Cancellation of the grant agreement because a construction contract was not awarded within the time requirements or because an
extension of time was not properly requested thirty (30) days prior to grant agreement expiration or subsequent extensions will result in
future grant funds being provided on a reimbursement basis until such time as the Sponsor demonstrates it can award a construction
contract within the specified timeframes.
w. Sponsors may voluntarily cancel the grant agreement with written notice thirty (30) days prior to the expiration of the grant agreement or
subsequent extensions. V oJuntarily canceling the grant agreement with proper notification will result in no penalties on future grants.
x. Upon prior approval of the Department, it may elect to undertake the work through the use of its own forces when it is deemed applicable
and appropriate.
y. Neither design costs, the costs for acquisition of all necessary right-of-way, easements, slope rights, and pennits nor utility costs shall be
'onsidered costs of the project for purposes of computation of the allotment of State Aid funds under this Agreement except in special
_ .ases approved by the Department.
z. State participation in the cost of the project shall not exceed the lesser of either 100 percent of the cost of the completed construction work
including eligible construction supervision, inspection and material testing, or the original allotment. State participation in inspection and
material testing costs combined shall be limited to 15 percent of the eligible construction work cost. The State shall not participate in costs
that the Department determines to be beyond the scope of the purposes of the allotment, excessive or otherwise unallowable. The Sponsor
shall be afforded an opportunity to challenge this determination at an informal hearing.
aa. At the discretion of the Commissioner of Transportation, payment of the allotted funds may be made to the project Sponsor in the form of
grant. Grant payments shall be made as follows:
1. For programs administered by the Division of Local Aid and Economic Development, a specified percentage, of the lesser of the
eligible award amount or allotment amount shall be paid at the time of concurrence in the award of contract by the Department or the
full amount of the allotment shall be paid upon approval of this agreement as determined by the Commissioner. The remaining
percentage or balance of funds shall be paid upon submission of a final voucher with supporting information as required by the
Department. The fmal voucher must be submitted to the Department within six (6) months of project acceptance. The Department
reserves the right to inspect the work associated with the grant as per NJ.A.C 16:20B-3.2.
2. For County Aid and the Local Bridge Bond Act, the full amount of the annual allotment amount shall be paid upon approval of
the Annual Transportation Plan (A TP) and the execution of this Agreement unless the County has demonstrated unsatisfactory
performance, whereby funds will be provided similar to municipal grants.
3. If the Sponsor requests, progress payments shall be on a reimbursement basis. It shall request reimbursement from the
Department by submitting vouchers supplied by the Department with supporting information as required by the Department.
Progress payments of not less than $50,000 may be made.
bb. The Sponsor hereby certifies that all allotted funds shall only be spent on eligible costs for the approved project(s) as described in this
Agreement.
cc. In the event allotted funds remain after completion of the work, the remaining funds shall revert to the source of the funding and shall be
reallotted by the Department in a manner determined solely by the Commissioner of Transportation.
dd. In the event that the Department determines that it has reimbursed the Sponsor in an amount in excess of the funds actually due under this
Agreement, the Sponsor shall, upon notice from the Department, make timely repayments to the State. Upon failure of the Sponsor to
timely repay such funds, the State is hereby authorized by this Agreement to deduct those funds from any monies due the Sponsor under
the terms of any agreement between the State, its Departments and Agencies and the Sponsor or to gain reimbursement through any other
remedies available at law or equity.
ee. It shall provide cost certification and maintain financial records relating to all costs for the project in accordance with NJ.A.C. 16:20A or
l6:20B, as applicable, and comply with State of New Jersey audit requirements specified therein.
ff. It shall maintain complete documentation of the project for a period of three (3) years after receiving final reimbursement or payment by
the State.
t shall maintain the completed project in a manner satisfactory to the Department.
t_ It will comply with Title VI of the 1964 Civil Rights Act.
ii. Failure to comply with all provisions contained in this Resolution, Application and Agreement may result in the suspension and/or
termination of funding.
jj. Approval as to Form by Certification Process.
AND BE IT FURTHER RESOLVED that the _ and Clerk are hereby authorized to execute and attest this Resolution, Application and
'ement.
FOR THE SPONSOR
ATTEST and AFFIX SEAL
(Clerk)
(presiding Officer)
FOR THE DEPARTMENT OF TRANSPORTATION
Fiscal Year/Funds:
Job Number:
Account:
State Funds:
F AO Number
Certification of Funds
By
Director, Division of Accounting and Auditing
Date
APPROVED:
David A Kuhn, Director, Division of Local Aid and Economic Development
Date
.1ereby certified that the foregoing allocation of funds and this Agreement were approved by the Commissioner of Transportation or
Designee on
Secretary, Department of Transportation
"Appendix RD"
Roadway Data Sheet
Project - Carteret Avenue Rehabilitation
From: - Emerson Street To: - Jackson Avenue
Municipality - Boroueh of Carteret
County - Middlesex
Existine Road Conditions
Current ADT - 1300 % Truck Traffic over 5 Tons - 3% Legal Speed Limit - 25 MPH
Commuter Bus Route - Yes X No
Right of Way Width -!.lli!..fb
Pavement Width - 60 ft. Type - Bituminous Concrete Base Depth - 4" Surface Depth - 1.5"
Shoulder Width - Nt A Type - Nt A Depth - Nt A
(If different for each side or varying, provide minimum width for each side)
Curbing - One Side - _
Sidewalk - One Side -
Both Sides - X
Both Sides - X
Parking Restrictions - Nt A
_ ¿xisting Bridge being replaced or repaired - Yes _
If Yes, and is part of project, complete Appendix BR
No X
Proposed Imorovements
Right of Way Width -100'
Pavement Width - 60'
Type - Bituminous Concrete
Base Depth - 4" Surface Depth - 2"
Shoulder Width - Nt A Type - Nt A Depth - Nt A
(If different for each side or varying, provide minimum width for each side)
Curbing - One Side - _
Sidewalk - One Side -
Both Sides - X
Both Sides - X
Parking Restrictions - Nt A
Will the project meet AASHTO standards? - Yes X No
If No, list Design Exceptions below
PROJECT SITE:
CARTERET AVENUE
.....,............,...........,.................................,.............
@2006 NAVTEQ
SCALE: 1" = 1,000'
PROJECT LOCATION MAP PREPARED BY
SOURCE: Yahoo 2006 TeleAtlas inc
FOR
Carteret Avenue Rehabilitation T&M ASSOCIATES
New Jersey Department of Transportation Application - FY 2006 CONSULTING AND MUNICIPAL ENGINEERS
BOROUGH OF CARTERET 11 TINDALL ROAD. MIDDLETOWN. NJ
MIDDLESEX COUNTY, NEW JERSEY
CARTERET MAP
DATE: JUNE 28, 2006
BOROUGH OF CARTERET
CARTERET A VENUE REHABILITATION
ESTIMATE OF QUANTITIES
ITEM DESCRIPTION
1 . PAVING, SUBBASEDGA, 3" THK
2 . PAVING, BASE REPAIRS, MIX 1-2, 4" THK.
3. PAVING, SURFACE COURSE, MIX 1-5, 2" THK
4 . MILLING
5 . RESET CASTINGS
6 . BICYCLE SAFE INLET GRATES
7 . CONCRETE CURB
8 . CONCRETE SIDEWALK
9 . CONCRETE DRIVEWAYS
10. TRAFFIC STRIPING, THERMOPLASTIC
11 . MAINTENANCE & PROTECTION OF TRAFFIC
12 . INCIDENTALS: EROSION CONTROL, RESTORATION, ETC.
13. MISC. DRAINAGE
SUBTOTAL
CONSTRUCTION TESTING & INSPECTION (10%)
~
CART-Goj01IcorreSICOPY of NJDOT 2006 Est-Cart Ave.xls
:IQIA1
UNIT QUANTITY
SY 1000
SY 2000
TON 2500
SY 24000
UNIT 15
UNIT 25
LF 500
SY 350
SY 1200
LF 5000
LS I
LS I
LS I
UNIT
PRICE
$6.00
$20.00
$70.00
$5.00
$300.00
$500.00
$16.00
$50.00
$50.00
$1.00
$5,000.00
$10,000.00
$15,000.00
6/28/06
TOTAL
COST
$6,000.00
$40,000.00
$175,000.00
$120.000.00
$4,500.00
$12,500.00
$8,000.00
$17,500.00
$60,000.00
$5,000.00
$5,000.00
$10,000.00
$15,000.00
$478,500.00
+ $47,850.00
¡TOTAL $526,350.00 I
-aM
ASSOCIATES
CART-G0601
June 28, 2006
NARRATIVE
BOROUGH OF CARTERET
CARTERET AVENUE REHABILITATION
(EMERSON STREET TO JACKSON AVENUE)
The Borough of Carteret is submitting an application for 2006 Local Aid funding for improvements to
Carteret Avenue between Emerson Street and Jackson Avenue. Carteret Avenue is located in Central
Carteret in a densely populated residential area and is a major collector road which traverses nearly the
entire width of Central Carteret.
Carteret A venue is a boulevard-type street with a center concrete island median. Each side of the
boulevard roadway is approximately 30-foot wide in its paved width. Carteret Avenue provides access to
many neighboring residential streets, Carteret Park, a middle school, and is a major route to the Carteret
High School. Sullivan Field, which consists of a senior-level baseball field, is also located along Carteret
Avenue.
The Borough is proposing rehabilitation of Carteret A venue to correct severely deteriorated surface
course pavement and improve public safety. The proposed project will consist of minor drainage
improvements, milling bituminous pavement, bituminous stabilized base course repairs and constructing a
new bituminous surface course. Further, minor curb, sidewalk and driveway repairs will be performed as
needed for public safety and for improved drainage. Additionally, ADA compliant handicap ramps and
pedestrian crosswalks will be installed to increase public safety.
H:\Cart\G060 1 \Correspondence\Carteret Ave Rehab-Narrative.doc