HomeMy Public PortalAbout20140910 - Minutes - Board of Directors (BOD)
September 10, 2014
Board Meeting 14-25
*Approved by the Board of Directors on September 24, 2014
SPECIAL AND REGULAR MEETING
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Los Altos Youth Center
1 North San Antonio Road
Los Altos, CA 94022
September 10, 2014
APPROVED MINUTES*
SPECIAL MEETING – STUDY SESSION
CALL TO ORDER
President Harris called the Special Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 5:02 p.m.
ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
and Curt Riffle
Members Absent: Pete Siemens
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
General Counsel Sheryl Schaffner, Planning Manager Jane Mark, Senior
Planner Tina Hugg, and District Clerk Jennifer Woodworth
III. Prioritization Criteria for Measure AA Projects (R-14-114)
Director Siemens arrived at 5:05 p.m.
General Manager Steve Abbors and Assistant General Manager Ana Ruiz provided comments on
Measure AA and previous Board meetings regarding Measure AA implementation. Ms. Ruiz
introduced the facilitator Patrick Miller of 2M Associates.
Mr. Miller summarized the agenda and goals of the Study Session to provide input to the Board
of Directors regarding prioritization criteria and Board approval of prioritization for staff to
apply to the Measure AA projects. Mr. Miller described the various criteria proposed by staff
and opened the floor for Board questions and discussion.
Director Riffle inquired if the proposed criteria will be applied at a portfolio or a project level.
Meeting 14-25 Page 2
Ms. Ruiz explained that the criteria will be applied to individual projects within the portfolios
because each portfolio has numerous projects within them.
The Board members made suggestions for additional criteria to be included in the list. Extensive
discussion ensued, and members of the public provided comments and asked questions regarding
the prioritization criteria.
The following members of the public submitted written comments regarding the prioritization
criteria and regarding specific projects included in the Measure AA Expenditure Plan:
Lori Burns, Saratoga
Louise Wholey, Saratoga
Alex Anderson, Mountain View
Linda George, Saratoga
Mike Buncic, Los Gatos
Jeff Escallier, Los Gatos
Marilyn Walter, Portola Valley
Andrew Browne, Portola Valley
The following modified criteria were presented to the Board for discussion and approval:
NEW
KEY
OLD
KEY CRITERION DESCRIPTION
TIER ONE CRITERIA (ESSENTIAL)
A A
Immediate Public Safety
Concern Regarding District
Facilities and Infrastructure
Implementation action would address an
imminent public safety concern or
emergency issue related to District
facilities or infrastructure (e.g. bridge
failure)
B B Existing or Prior Legal or
Formal Commitment
Existing or prior formal or legal
commitment (e.g. written agreement)
has been made to complete the action
item
C C Existing Deadline Within 1-5
Years
The action is associated with a specific
deadline (within 1-5 years) related to an
existing grant, agreement, or partner
commitment
TIER TWO CRITERIA
D D Project Underway
The action is in the middle of
implementation and/or the action is an
essential part of a multi-phase project
that is currently underway
E F Quick Implementation (2 years
or less)
High level of confidence regarding the
ease and feasibility of implementation
F I Need for Timely Action 1 Loss of opportunity if timely action not
taken
1 New criteria not included in the General Manager’s recommendation
Meeting 14-25 Page 3
TIER THREE CRITERIA
G E.1 Broad Geographic Distribution 2 Inclusion allows for a wide geographic
distribution of benefits and new
facilities
H E.2 Diverse Public Benefit2
Inclusion provides benefit to two or
more user groups (hikers, bicycles,
horses, dogs, families, all-access) and/or
underserved populations, greater access
for limited mobility
I G.1 High Beneficial Impact for
Public Use and Recreation2
The action would result in a significant,
beneficial impact to public use and
recreation
J G.2 High Beneficial Impact for
Natural Resources2
The action would result in a significant,
beneficial impact to natural resource
values
K H Partnership Opportunity Implementation action enhances or
leverages opportunities for partnerships
Mr. Miller asked the Board for comments or suggestions regarding weighting of criteria.
The Board members and members of the public provided their suggestions regarding weighting
of prioritization criteria. Extensive discussion ensued.
The following members of the public submitted written comments regarding the weighting of
prioritization criteria:
Mike Buncic, Los Gatos
Jeff Escallier, Los Gatos
Lori Burns, Saratoga
Alex Anderson, Mountain View
Claudia Newbold, Menlo Park
Linda George, Saratoga
Motion: Director Siemens moved, and Director Hanko seconded the motion to divide the
prioritization criteria into three tiers and to allow weighting of the criteria included in tiers 2 and
3.
VOTE: 7-0-0
Motion: Director Siemens moved, and Director Hanko seconded the motion to score each
criterion on a one to five scale reflecting how each project achieves the criterion with all criteria
being weighted the same.
Substitute Motion: Director Harris moved, and Director Cyr seconded a substitute motion to
weight the criteria included in Tier 2 weighted as a 2 and the criteria included in Tier 3 weighted
as a 1.
VOTE on SUBSTITUTE MOTION: 6-1-0 (Director Kishimoto opposed.)
2 Criteria created from dividing original criteria into two separate criteria
Meeting 14-25 Page 4
Main motion fails due to passage of the substitute motion.
Motion: Director Cyr moved, and Director Siemens seconded the motion to approve the
Measure AA project prioritization criteria, as amended by the Board of Directors.
VOTE: 7-0-0
Motion: Director Cyr moved, and Director Hanko seconded the motion to direct the General
Manager to use the criteria to screen and prioritize Measure AA projects and develop a draft 5-
year Measure AA project implementation schedule.
VOTE: 7-0-0
IV. MEETING CONTINUED
President Harris adjourned the Special Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 7:28 p.m.
REGULAR MEETING
I. CALL TO ORDER
President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District
Board of Directors to order at 7:40 p.m.
II. ROLL CALL
Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto,
Curt Riffle, and Pete Siemens
Members Absent: None
Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz,
Assistant General Manager Kevin Woodhouse, General Counsel Sheryl
Schaffner, Planner II Zachary Alexander, Real Property Manager Mike
Williams, and District Clerk Jennifer Woodworth
III. ORAL COMMUNICATIONS
Dave Schwarter, spoke in favor of increased access to District lands, especially at Mt.
Umunhum.
Yvonne Triess spoke in favor of building a nature center at the Hawthorn property.
Ms. Ruiz explained that the District has received four proposals, which are currently being
evaluated by staff. The submitted proposals and staff’s evaluations will be presented to the
Planning and Natural Resources Committee and subsequently the Board of Directors at a future
date.
Meeting 14-25 Page 5
IV. ADOPTION OF AGENDA
Motion: Director Cyr moved, and Director Riffle seconded the motion to adopt the agenda.
VOTE: 7-0-0
V. CONSENT CALENDAR
1. Approve Minutes of the Special and Regular Board Meetings of August 28, 2014
2. Approve the Claims Report
Director Riffle inquired if the Board could receive more information regarding claim 67476,
water rights reporting.
General Counsel explained that the District has engaged a consultant to look at state water rights
laws and reporting.
3. Resolution Honoring the Bay Area Ridge Trail Council
General Manager’s Recommendation: Adopt the resolution honoring and commending the Bay
Area Ridge Trail Council on its 25th anniversary.
4. Appointment of Board Members to Measure AA Implementation Ad Hoc
Committee (R-14-117)
General Manager’s Recommendation: Approve the Board President’s appointment of Cecily
Harris, Larry Hassett, and Yoriko Kishimoto to serve on the Measure AA Implementation Ad
Hoc Committee.
Public hearing opened at 7:49 p.m.
No speakers present.
Public hearing closed at 7:50 p.m.
Motion: Director Siemens moved, and Director Cyr seconded the motion to approve the Consent
Calendar.
VOTE: 7-0-0
VI. BOARD BUSINESS
5. Award a Contract for the completion of the Silva Property Driveway Improvements
Project in Russian Ridge Open Space Preserve (R-14-118)
Planner II Zachary Alexander provided the staff report describing the project location,
summarizing proposed elements of the projects, and the District’s obligations under the
memorandum of understanding with Peninsula Open Space Trust.
Meeting 14-25 Page 6
Public hearing opened at 7:57 p.m.
No speakers were present.
Public hearing closed at 7:57 p.m.
Motion: Director Hassett moved, and Director Cyr seconded the motion to authorize the
General Manager to enter into a contract with TKO General Engineering and Construction Inc.,
of La Honda, CA, for a not-to-exceed amount of $97,244, which includes the base bid amount of
$84,560 and a 15% contingency amount of $12,684 to complete the Silva Property Driveway
Improvements Project at Russian Ridge Open Space Preserve.
VOTE: 7-0-0
VII. STAFF REPORTS
Ms. Ruiz reported that staff is currently reviewing CEQA documents related to Ridge Vineyards
and described the next steps in the project.
General Manager Abbors reported that the mountain lion believed to be the one who attacked a
visitor at Pichetti Ranch on Sunday has been killed, and the area will be reopened once
confirmation has been received that it is the lion involved in the attack.
Assistant General Manager Kevin Woodhouse provided a summary of events and an update on
the recent trespass, damage, and water diversions without permission on the Hendrys Creek
property. Real Property Manager Mike Williams further described and provided photographs of
the illegal water lines installed and trespassing by Lupin Lodge residents, which occurred on the
Hendrys Creek property.
The Board agreed by consensus that the closed session scheduled to follow the regular meeting is
no longer needed and canceled the closed session.
VIII. DIRECTOR REPORTS
The Board submitted their compensatory forms to the District Clerk.
Director Hassett reported that he and Director Kishimoto met with the Mayor, several Council
Members, and staff from the Town of Portola Valley regarding one of their trails.
Several Board members provided comments on Saturday’s Volunteer Recognition Event.
IX. ADJOURNMENT
President Harris adjourned the Regular Meeting of the Board of Directors of the Midpeninsula
Regional Open Space District at 8:20 p.m.
Meeting 14-25 Page 7
________________________________
Jennifer Woodworth, CMC
District Clerk