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HomeMy Public PortalAbout2023-12-14 minutesMinutes JEFFERSON CITY PLANNING AND ZONING COMMISSION December 14, 2023 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Dale Vaughan, Chair 3 of 3 Penny Quigg, Vice Chair 3 of 3 Treaka Young 3 of 3 Jacob Robinett 3 of 3 Bunnie Trickey Cotten 3 of 3 Shanon Hawk 3 of 3 Hank Vogt 3 of 3 Tom Werdenhause 2 of 3 Sara Michael, Alternate 3 of 3 COMMISSION MEMBERS ABSENT Emily Fretwell 2 of 3 Randy Hoselton, Alternate 2 of 3 COUNCIL LIAISON PRESENT Michael Lester STAFF PRESENT Eric Barron, Planning Manager Kortney Bliss, Planner Tiphanie Pearson, Administrative Assistant Shane Wade, City of Jefferson Guests: Stephi Smith Glenn Struemph Craig Abbott Lillian Kinard Julie Gerlach Michelle Clark Kylie Boeckman 1. Call to Order and Introduction of Members, Ex-officio Members and Staff Chair Dale Vaughan called the meeting to order. Eight regular members and one alternate was present. A quorum was present. Designation of Voting Alternates The Chair announced that seven regular members and one alternate, Ms. Michael, are present and eligible to vote. 2. Procedural Matters and Procedures Explained Ms. Bliss explained the procedures for the meeting. The following documents were entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Ms. Bliss submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration 3. Adoption of Agenda Ms. Cotton moved and Ms. Young seconded to approve the agenda as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young. Nay: None 4. Approval of the Regular Meeting Minutes of November 9, 2023. Ms. Cotten moved and Ms. Quigg seconded to approve the regular meeting minutes of November 9, 2023 as printed. The motion passed 8-0 with the following votes: Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young. Nay: None 5. Communications Received None received 6. New Business/Public Hearing Case No. P23017 – 602 Ellis Boulevard, Rezoning from C-O to N-O. Request filed by Mark and Julie Gerlach, property owners, for the rezoning of 0.24 acre from C-O Commercial Office to N-O Neighborhood Office. Ms. Bliss gave a brief overview of the request and stated that the purpose was to permit use of the building as a single-family residence while retaining the potential for commercial use as well. Ms. Bliss stated that the property is currently only able to be used for a commercial office use even though there are residences surrounding the property. Kylie Boeckman, 2316 St. Mary’s Boulevard, was in attendance and presented the case. She stated that the house was under contract to sell for residential use and cannot sell until the property is rezoned. Ms. Hawk added that the size of this home is usually not available in the area. Mr. Barron stated that with the proposed N-O zoning of the property the homeowner could have a home office permitted under Home Occupation regulations or the building could be used as a commercial office location. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. No one else spoke regarding the request; the Chair closed testimony. Ms. Cotton moved and Ms. Hawk seconded a motion to recommend approval to the City Council the rezoning of the property from C-O Commercial Office to N-O Neighborhood Office. The motion passed 8-0 with the following votes: Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young. Nay: None Case No. P23018 – 5605 Moreau River Access Road, Special Exception Use Permit. Request filed by Jefferson City Landfill, LLC, property owner, for a Special Exception Use Permit to expand a solid waste disposal facility within the M-1 Light Industrial zoning district. Ms. Bliss gave an overview of the request and why it is being requested. She stated that the purpose of the request is to provide additional space to the landfill and extend its operational life. She then went on to give some background on the site itself and the proposed landscaping buffer plan. She then went on to say that all landfills are regulated by the Department of Natural Resources. Craig Abbott, Republic Services, was in attendance to present the case. Mr. Abbott gave details on the landfill and stated that with this 15-acre expansion the landfill would be filled by 2045. He also stated that without the expansion, the landfill will be at capacity within 7 years. He added that Republic would do everything that they can to make the expansion visually appealing. He then introduced his colleagues Michelle Clark and Lillian Kinard. Ms. Clark spoke on stormwater retention systems. Mr. Werdenhause then asked what the downside is if this is not approved through council. Mr. Abbott stated that if it is not approved through council that they cannot continue with their 5-year permitting process. Mr. Barron stated that with them showing local approval, it would likely keep Republic on the right path moving forward through the State DNR permitting process. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. No one else spoke regarding the request; the Chair closed testimony. Mr. Robinett moved and Ms. Quigg seconded a motion for approval of the Special Exception Permit for a solid waste disposal facility expansion. The motion passed 8-0 with the following votes: Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young. Nay: None 7. Other New Business Case No. P23019 – Portabello Place Drive, Final Subdivision Plat of Ridgecrest Subdivision, Section 4. Request filed by Twehous Excavating Company, property owner, for a Final Subdivision Plat for 13.73 acres proposing creation of 21 lots Ms. Bliss described the location of the property and gave an overview of the proposed subdivision plat. Mr. Glen Struemph, CMPS, 2500 East McCarty Street, on behalf of Twehous Excavation, presented the proposed subdivision and stated that it is a subdivision plat of 13.73 acres proposing 21 lots. He stated that the project originally started in 2005 under different ownership. Mr. Struemph outlined the different phases of the development including the commercial portions adjacent to Stadium Boulevard. Mr. Strumph stated that the subdivision covenants in place for Section One, which include building design and density requirements, would be extended to this section. Ms. Quigg asked if this new construction would cause traffic backup with respect to Stadium Boulevard. Mr. Struemph stated that the traffic situation was reviewed in 2005 and the distance to the neighboring intersection is appropriate. Mr. Struemph stated that most of the infrastructure is in place already. There was no one present to speak in favor of this request. There was no one present to speak in opposition of this request. No one else spoke regarding the request; the Chair closed testimony. Mr. Wade stated that the improvement plans for the subdivision were previously approved. He stated that they have provided updates to the detention basin plans, which would lie on a reserve tract within the subdivision. He then went on to state that the street Portabello Place will connect Stadium Boulevard with Creek Trail Drive and that sidewalks and parking are indicated on both sides of the new road. He stated that the offsite easements that were proposed will lie in the future Section 5. Mr. Wade described that there is a greenway trail easement shown on the eastern side of the property as well as a riparian zone and stream setback. He then stated that Public Works recommends approval. Ms. Cotten moved and Ms. Young seconded a motion to recommend approval to the City Council the requested Final Subdivision Plat of Ridgecrest Subdivision Section 4 with the following conditions: 1. Address technical comments from city staff; and 2. Submittal of finalized and signed plat prior to introduction to City Council. The motion passed 8-0 with the following votes: Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young. Nay: None 8. Other Business A. Staff Updates on prior cases Mr. Barron gave updates on the zoning code amendments, changes to the marijuana code, and the Edward’s Ridge subdivision Plat. Ms. Quigg stated a concern about activities of the Commission being politicized; that her belief is that the Commission operates as a body and that Commission decisions are not attributable to individual members. 9. Adjourn. There being no further business, the chair adjourned the meeting at 6:36 p.m. Respectfully Submitted, Tiphanie Pearson, Administrative Assistant