HomeMy Public PortalAbout2023-12-14 minutesMinutes
JEFFERSON CITY PLANNING AND ZONING COMMISSION
December 14, 2023
5:15 p.m.
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Dale Vaughan, Chair 3 of 3
Penny Quigg, Vice Chair 3 of 3
Treaka Young 3 of 3
Jacob Robinett 3 of 3
Bunnie Trickey Cotten 3 of 3
Shanon Hawk 3 of 3
Hank Vogt 3 of 3
Tom Werdenhause 2 of 3
Sara Michael, Alternate 3 of 3
COMMISSION MEMBERS ABSENT
Emily Fretwell 2 of 3
Randy Hoselton, Alternate 2 of 3
COUNCIL LIAISON PRESENT
Michael Lester
STAFF PRESENT
Eric Barron, Planning Manager
Kortney Bliss, Planner
Tiphanie Pearson, Administrative Assistant
Shane Wade, City of Jefferson
Guests: Stephi Smith
Glenn Struemph
Craig Abbott
Lillian Kinard
Julie Gerlach
Michelle Clark
Kylie Boeckman
1. Call to Order and Introduction of Members, Ex-officio Members and Staff
Chair Dale Vaughan called the meeting to order. Eight regular members and one
alternate was present. A quorum was present.
Designation of Voting Alternates
The Chair announced that seven regular members and one alternate, Ms. Michael, are
present and eligible to vote.
2. Procedural Matters and Procedures Explained
Ms. Bliss explained the procedures for the meeting. The following documents were
entered as exhibits. Ms. Bliss advised that copies of the exhibits are available through
the City Clerk or the Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Ms. Bliss submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under
consideration
3. Adoption of Agenda
Ms. Cotton moved and Ms. Young seconded to approve the agenda as printed. The
motion passed 8-0 with the following votes:
Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young.
Nay: None
4. Approval of the Regular Meeting Minutes of November 9, 2023.
Ms. Cotten moved and Ms. Quigg seconded to approve the regular meeting minutes of
November 9, 2023 as printed. The motion passed 8-0 with the following votes:
Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young.
Nay: None
5. Communications Received
None received
6. New Business/Public Hearing
Case No. P23017 – 602 Ellis Boulevard, Rezoning from C-O to N-O. Request filed
by Mark and Julie Gerlach, property owners, for the rezoning of 0.24 acre from C-O
Commercial Office to N-O Neighborhood Office.
Ms. Bliss gave a brief overview of the request and stated that the purpose was to permit
use of the building as a single-family residence while retaining the potential for
commercial use as well. Ms. Bliss stated that the property is currently only able to be
used for a commercial office use even though there are residences surrounding the
property.
Kylie Boeckman, 2316 St. Mary’s Boulevard, was in attendance and presented the case.
She stated that the house was under contract to sell for residential use and cannot sell
until the property is rezoned. Ms. Hawk added that the size of this home is usually not
available in the area.
Mr. Barron stated that with the proposed N-O zoning of the property the homeowner
could have a home office permitted under Home Occupation regulations or the building
could be used as a commercial office location.
There was no one present to speak in favor of this request.
There was no one present to speak in opposition of this request.
No one else spoke regarding the request; the Chair closed testimony.
Ms. Cotton moved and Ms. Hawk seconded a motion to recommend approval to the City
Council the rezoning of the property from C-O Commercial Office to N-O Neighborhood
Office. The motion passed 8-0 with the following votes:
Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young.
Nay: None
Case No. P23018 – 5605 Moreau River Access Road, Special Exception Use
Permit. Request filed by Jefferson City Landfill, LLC, property owner, for a Special
Exception Use Permit to expand a solid waste disposal facility within the M-1 Light
Industrial zoning district.
Ms. Bliss gave an overview of the request and why it is being requested. She stated that
the purpose of the request is to provide additional space to the landfill and extend its
operational life. She then went on to give some background on the site itself and the
proposed landscaping buffer plan. She then went on to say that all landfills are
regulated by the Department of Natural Resources.
Craig Abbott, Republic Services, was in attendance to present the case. Mr. Abbott gave
details on the landfill and stated that with this 15-acre expansion the landfill would be
filled by 2045. He also stated that without the expansion, the landfill will be at capacity
within 7 years. He added that Republic would do everything that they can to make the
expansion visually appealing. He then introduced his colleagues Michelle Clark and
Lillian Kinard. Ms. Clark spoke on stormwater retention systems. Mr. Werdenhause
then asked what the downside is if this is not approved through council. Mr. Abbott
stated that if it is not approved through council that they cannot continue with their 5-year
permitting process. Mr. Barron stated that with them showing local approval, it would
likely keep Republic on the right path moving forward through the State DNR permitting
process.
There was no one present to speak in favor of this request.
There was no one present to speak in opposition of this request.
No one else spoke regarding the request; the Chair closed testimony.
Mr. Robinett moved and Ms. Quigg seconded a motion for approval of the Special
Exception Permit for a solid waste disposal facility expansion. The motion passed 8-0
with the following votes:
Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young.
Nay: None
7. Other New Business
Case No. P23019 – Portabello Place Drive, Final Subdivision Plat of Ridgecrest
Subdivision, Section 4. Request filed by Twehous Excavating Company, property
owner, for a Final Subdivision Plat for 13.73 acres proposing creation of 21 lots
Ms. Bliss described the location of the property and gave an overview of the proposed
subdivision plat.
Mr. Glen Struemph, CMPS, 2500 East McCarty Street, on behalf of Twehous
Excavation, presented the proposed subdivision and stated that it is a subdivision plat of
13.73 acres proposing 21 lots. He stated that the project originally started in 2005 under
different ownership. Mr. Struemph outlined the different phases of the development
including the commercial portions adjacent to Stadium Boulevard. Mr. Strumph stated
that the subdivision covenants in place for Section One, which include building design
and density requirements, would be extended to this section. Ms. Quigg asked if this
new construction would cause traffic backup with respect to Stadium Boulevard. Mr.
Struemph stated that the traffic situation was reviewed in 2005 and the distance to the
neighboring intersection is appropriate. Mr. Struemph stated that most of the
infrastructure is in place already.
There was no one present to speak in favor of this request.
There was no one present to speak in opposition of this request.
No one else spoke regarding the request; the Chair closed testimony.
Mr. Wade stated that the improvement plans for the subdivision were previously
approved. He stated that they have provided updates to the detention basin plans, which
would lie on a reserve tract within the subdivision. He then went on to state that the
street Portabello Place will connect Stadium Boulevard with Creek Trail Drive and that
sidewalks and parking are indicated on both sides of the new road. He stated that the
offsite easements that were proposed will lie in the future Section 5. Mr. Wade
described that there is a greenway trail easement shown on the eastern side of the
property as well as a riparian zone and stream setback. He then stated that Public
Works recommends approval.
Ms. Cotten moved and Ms. Young seconded a motion to recommend approval to the
City Council the requested Final Subdivision Plat of Ridgecrest Subdivision Section 4
with the following conditions: 1. Address technical comments from city staff; and 2.
Submittal of finalized and signed plat prior to introduction to City Council. The motion
passed 8-0 with the following votes:
Aye: Cotten, Werdenhause, Hawk, Michael, Quigg, Robinett, Vogt, and Young.
Nay: None
8. Other Business
A. Staff Updates on prior cases
Mr. Barron gave updates on the zoning code amendments, changes to the marijuana
code, and the Edward’s Ridge subdivision Plat.
Ms. Quigg stated a concern about activities of the Commission being politicized; that her
belief is that the Commission operates as a body and that Commission decisions are not
attributable to individual members.
9. Adjourn. There being no further business, the chair adjourned the meeting at 6:36 p.m.
Respectfully Submitted,
Tiphanie Pearson, Administrative Assistant