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HomeMy Public PortalAbout12/15/81 CCMORDER CHECKS - DECEMBER 15, 1981 9968 Enquist Cabinets 468.61 9969 Michael Rouillard 37.00 9970 JoEllen Hurr 54.00 9971 K & K Plumbing 2,599.00 9972 Water Supply Co. 4,363.98 9973 Pera 626.68 9974 Social Security 244.12 9975 Burlington -Northern Railroad 750.00 9,143.39 PAYROLL CHECKS - DECEMBER 15, 1981 6487 Robert Anderson 683.23 6488 Charles Hoover 724.88 6488 Michael Rouillard 837.49 6490 James Dillman 495.98 6491 Robert Dressel 534.92 6492 Ronald Duran 604.09 6493 Steve Scherer i 48.126494 JoEllen Burr 25.356495 Donna Roehl59.49 6496 Sylvia Rudolph 274.24 6497 Director of Internal Revenue 1,173.70 6498 Commissioner of Taxation 423.31 6499 Social Security - Retirement Div. 244.12 6500 Pera 430.03 7,358.95 The Council of the City of Medina met in regular session on Tuesday, December 15, 1981 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Sarah Lutz, Wilfred Scherer, William Reiser, Thomas Crosby; Clerk -Treasurer, Donna Roehl;'Public Works Director, Ron Duran; Planning and Zoning Administrator, JoEllen Harr; Police Chief, Charles Hoover; Attorneys,Richard Schieffer and Mike Nash; Engineer Paul Pearson. 1. ADDITIONAL AGENDA ITEMS Councilmembers agreed to discuss the following additional items: Metropolitan Council planning funds Utility service charges 2. MINUTES OF DECEMBER 1, 1981 Motion by Reiser, seconded by Lutz to accept minutes of December 1, 1981, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Medina Morningside Water System Ron Duran explained work and expense involved in repairing watermain break of September 18th. He presented itemized list of costs including labor, equipment rent and materials needed to make the repairs which amounted to $636.02. Marlon Haugen stated that neither he nor Ray Bergerson had any objection to deducting that amount of money from the $5000 escrow amount being retained by the City. Motion by Lutz, seconded by Scherer to release $4364.00 to the Water Supply Co. for full payment for the Medina Morningside well. Motion declared carried Burlington Northern Railroad Paul Pearson explained the letter prepared for Burlington Northern Railroad whereby the railroad would charge the city for field costs to remove the spur track at a cost not to exceed $2100.00. Motion by Scherer, seconded by Lutz to direct the Mayor to send a letter to Burlington Northern Railroad agreeing to payment of up to $2100.00 for spur track removal between manholes #36 and 37. Motion declared carried Discussion of yearly permit fee of $750.00 to Burlington Northern Railroad for sewer easement purposes. Richard Schieffer stated that the City of Orono had approved payment at their Monday night meeting and that the City of Long Lake had approved payment some time ago with the stipulation that Medina must guarantee that payments be made. Discussion of the amount and procedure whereby Orono is to pay its yearly share. Richard Schieffer stated that he would resolve the payment procedure with Orono. Motion by Crosby, seconded by Reiser to authorize a yearly payment of $750 to Burlington Northern Railroad for easement purposes according to signed agreement. Motion declared carried Change Order # 3 Paul Pearson explained the Change Order as Remove and replace wooden fence Delete a portion of strom sewer Revised contract amount Motion by Reiser, seconded by Crosby to authorize Motion declared carried follows: Cost + $500 - 7735 $732,852.50 change Order # 3, as presented. Henry Neils Paul Pearson explained Mr. Neils letter regarding the fact that the contractor had piled dirt off of the given easement. He stated that the contractor was aware of the situation and would correct the problem. Richard Schieffer stated that he had responded to Mr. Neils letter and would forward copy for the city files. 4. ROBERT HOSP, DITCH CLEANING Ron Duran explained that Mr. Hosp would like to clean the ditch between Lake Ardmore and Lake Independence and may do so without a DNR permit if the lake bed is not disturbed nor accumulated silt is not removed from the ditch. He reported that the DNR would be review- ing the area on Wednesday with property owners and himself. Wilfred Scherer stated that in the past the city has not worked on private property. Richard Schieffer stated that this should not be a city project although the city should be aware of the fact that culverts in the streets need to be taken care of. 5. PLANTING AND ZONING DEPARTMENT Lawrence Demeules Subdivision JoEllen Hurr reviewed memo regarding inspection of road constructed in Mr. Demeules sub- division. She stated that the Public Works Director is not satisfied with the condition of the road and the city engineer has recommended that the road be inspected in the spring of 1982 before a decision is made to accept as a city street. Tom Budzynski, speaking on behalf of the project, stated that they would like to secure a building permit prior to city approval of the street. Paul Pearson stated that the rock depth is sufficient but that the asphalt was not inspected as it was applied so perhaps a maintenance bond could be posted to guarantee proper complet- ion. Richard Schaeffer stated that ordinarily bonds are retained for purposes other than guarantee- ing asphlat work. Ron Duran stated that the work was apparently completed when the weather was cold as some of the aggregate is showing through the asphalt, the finished surface is uneven and some changes will need to be made near the drain tile. He also recommenddthat the road be inspected in the spring. A representative of the Plehal Co. stated that the engineers office was aware that the blacktopping was being done although they did not have an inspector on the site. Be also stated that the drain problem could be corrected. Thomas Anderson stated that the original agreement does not provide for a building permit to be issued before acceptance of the street. Mr. Budzynski stated that they would enter into an agreement to guarantee completion of the street to city specifications. Thomas Anderson stated that the engineer would need to provide information as to the con- dition of the asphalt. Richard Schieffer stated that requirements were included in a contract and conditions can be altered without jeopordizing the cities policy. Motion by Crosby, seconded by Scherer to issue one building permit timed so that occupancy coincides with time when road can be accepted by the city and with the understanding that the city will not maintain the road during the winter of 1981-82. Motion declared carried Robert Hosp Mr, Hosp arrived at the meeting and stated that he has run-off from other Medina properties onto his property and that he did not plan to lower any culverts. Thomas Anderson stated that there may be a public problem if water is Maple St. Thomas Crosby stated that the Council would need to know who owns the cost of the work and what degree of advantage the city would realize. Mr. Hosp staed that he would like to ditch and install ponds. JoEllen Harr stated that a land alteration permit would be needed and Watershed Commission would need to review. being backed up onto abutting property, the Pioneer Creek Mark Franklin, Conditional Use Permit Paul Pearson presented information regarding height of light poles vs. height of Mr. Frank- ilns' radio towers. Bob Bonner, speaking on behalf of Mr. Franklin, explained the type of communicating Mr. Frank- lin does and the height of tower needed for broadcasting. He also stated that he has a 120 ft. tower in his yard and does not interfere with neighbors television or radio. Mike Nash reviewed prepared resolution stating that the Council is dealing with a variance and the hardship being used is the freedom of speech factor, which is a better posistion than height of power lines vs. height of towers. JoEllen Hurr stated that Northern States Power had explained that height of their poles will not interfere with transmission and any interference due to loose wires, etc, could be corrected. Richard Schaeffer stated that the city could enact an ordinance regarding radio towers and that the condition contained in the resolution regarding interference problems would need to be refined to include possible termination of the permit if problems were not corrected by Mr. Franklin. JoEllen Hurr stated that the applicant would be paying all charges incurred by the city. Mayor Anderson polled the Council and consensus was to grant a permit for a maximum height of 60 ft. on the tallest tower for a six month period. Motion by C sb seconded by Reiser to issue a permit to Mark Franklin to have a 47 ft. tower and . mast for a period of 6 months with Council not to consider an application for a taller structure before the 6 month time period has elapsed. Also Council asks that Attorney complete resolution including permit conditions. Motion declared carried Woodlake Sanitary Landfill JoEllen Herr presented conditions under which a land alteration permit would be issued to Woodlake for the purpose of a safe operation of the existing landfill and not for expansion purposes. Motion by Crosby, seconded by Lutz to approve land alteration permit for Woodlake Sanitary Landfill under conditions presented by Zoning Administrator. Motion declared carried Comprehensive Sewer Plan Paul Pearson reviewed information regarding estimated flows from the Independence Beach, Medina Morningside and Hamel sewer areas. Sarah Lutz stated that she would abstain from discussion on the issue. Mr. Pearson stated that Metro Council wants project flows and proposed sewer areas for the year 1990 included in the Comprehensive plan. Thomas Anderson stated that he would like to tell Metro Council that they are not being realistice regarding the expansion of the Hamel area. JoEllen Hurr stated that there was a meeting scheduled for December l8th regarding the sewer plan and the expansion of the Hamel district. Council agreed that letters from those interested in additional expansion outside of the proposed area should be submitted along with the cities prepared material. Dockside Discussion of letter from Paul Pearson regarding reduction in bond amount and designation of easement for utilities as public or private. Motion by Crosby, seconded by Scherer to designate storm sewer as private and water and sanitary sewer as public property. Motion declared carried Mr. Pearson stated that the sanitary sewer, watermain and storm sewer work has been com- pleted according to specifications and he recommended reduction in the bond amount as set forth in his letter. Motion by Crosby, seconded by Lutz to reduce bond amount for Dockside improvements to $14,209.50, which amount is one and one half times the estimated amount needed to complete driveway and required landscaping. Motion declared carried Independence Beach Lot Size RequirementRiehard Schaeffer stated that a separate zoning '- 5 ordinance classification would be needed if the city were to allow a change in lot size and setback requirements. Motion by Crosby, seconded by Lutz to request that the Planning Commission hold a public hearing on January 12, 1982 to consider changing lot size requirements for the Independence Beach area and reduce front and rear yard setback requirements. Motion declared carried 6. ENGINEER .Archie Carter of Bum and Carter presented information regarding their engineering firm and the possibility of their being appointed City Engineer. 7. PARK COMMISSION Anne Heideman reviewed proceedings of Park Commission meeting including discussion of park- ing spaces that should be provided at Independence Beach park and a request from Independence Beach residents that no parking be allowed on all streets in the area. Motion by Reiser, seconded by Crosby to install "No Parking" signs on streets immediately adjacent to the city park according to direction given by the Chief of Police. Motion declared carried Motion by Scherer, seconded by Reiser to write a letter to the Hennepin County Park Reserve District calling their attention to the fact that there is very limited parking available in the Independence Beach area and they should not be directing their overflow customers to that area. Motion declared carried 8. PIONEER AND ELM CREEK WATERSHED DISTRICTS Thomas Anderson explained that legislation is being considered regarding management of water resources within the Metropolitan area. One bill being considered would create a water quality management board with taxing authority which will make it difficult for watershed districts to manage through joint powers agreements. Motion by Crosby, seconded by Scherer to write letters of objection to both the House and Senate bills and to adopt Resolution 81-60, supporting work of the Elm Creek Watershed Commission. Motion declared carried 9. ENGINEER APPOINTMENT Discussion of qualifications, charges, etc. of various engineers that had been interviewed. Motion by Crosby, seconded by Scherer to have McCombs -Knutson complete various projects they have begun and to appoint Bonestroo and Associates to handle new projects. Motion declared carried 10. FRANK FLEISCHHACKER Motion by Lutz, seconded by Reiser to adopt Resolution 81-61, denying application of Frank Fleischhacker to use barn located at 1982 Hamel Rd. as a commercial boarding and riding stable. Motion declared carried 11. 1982 CIGARETTE LICENSES Richard Schaeffer explained the new law which requires that a city secure Certificate of Workers Compensation insurance from all license and contract holders. Motion by Reiser, seconded by Crosby to approve 1982 Cigarette licenses for Medina Recreation, Don Mayer, Inc., Hill Liquor, Kunz Oil Co., Colonial Drive In Theatre, Big Woods Saloon and Tom's Superette, pending receipt of certificate of insurance. :otion declared carried 2. WAGES Motion by Reiser, seconded by Crosby to approve part-time wages of office help at $4.00 per hour and part-time equipment operators for snowplowing at $7.00 per hour. Motion declared carried 13. BILLS Motion by Lutz, seconded by Scherer to pay the bills; Order Checks # 9968-9975 in the amount of $9143.39 and Payroll Checks # 6487-6500 in the amount of $7358.95. Motion declared carried Motion by Scherer, seconded by Lutz to adjourn. Motion declared carried Meeting adjourned at 11:55 P.M. Clerk December 15, 1981